OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
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OPTIMIZING THE CAMPUS PRINT ENVIRONMENT Gary Bernstein & Ronald Pau McGill University - and - Lori Pelletier & Ryan Bazylewski University of Regina
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OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein & Ronald Pau McGill University - and - Lori Pelletier & Ryan Bazylewski University of Regina. OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein – Director, Network and Communications Services - PowerPoint PPT Presentation
Transcript of OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
OPTIMIZING THECAMPUS PRINT ENVIRONMENT
Gary Bernstein & Ronald PauMcGill University
- and -
Lori Pelletier & Ryan BazylewskiUniversity of Regina
Gary Bernstein – Director, Network and Communications ServicesRonald Pau – Manager, Systems Administration
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
About McGill University
• Located in downtown Montreal QC• #1 Canadian medical-doctoral university for 8
years (Macleans 2011)• 38,000 students + 8,900 graduate students• 1,600 professors + 3,500 staff• 11 faculties + 11 schools• $1.1 billion operational budget• 190 years old this year
Conventional Network Printing
Follow-me printing with uPrint
Why we came up with uPrint
• Paper wastage• Inconsistent service model• Inconsistent pricing across campus• Multitude of printer drivers – confusing to print• Inefficient device deployment (1.6 persons/printer)• No enterprise reporting capabilities• Inefficient chargeback• Terrible security
uPrint: the McGill video
A short video of uPrint in action!
HOMOGENEOUS PRINTER FLEETPillar 1
HOMOGENEOUS PRINTER FLEET
One vendor One print driver Middleware One user
interface
FINANCIALPillar 2
FINANCIAL
Integrated with
financial system
Financial controls
Real-time reporting Cashless
Cost centre configurations
Staff ID [email protected]
• Staff ID Card– Departmental cost centre– Research cost centre
• Student ID Card– Student fee account
• Temporary staff (casuals)– Departmental cost centre
• Prepaid card (visitors, walk-ins)– Purchased before with cash or credit card
Student ID [email protected]
Temporary Staff uPrint [email protected]
Prepaid uPrint Cardrandomnameandpassword
CENTRALLY SUPPORTEDPillar 3
CENTRALLY SUPPORTED
Remote network
monitoring
Proactive supplies
IT Service Desk
McGill-Xerox
partnership
SUSTAINABILITYPillar 4
SUSTAINABILITY
100% recycled
paper
Default two-sided
printing
Corporate responsibility
Reduced carbon
footprint
COST EFFECTIVENESSPillar 5
COST EFFECTIVENESS
Eliminate manual
chargeback
Out of order?
No problem!
Print dollars stay
at McGill
More awareness
CRADLE-TO-GRAVE LIFE CYCLE MANAGEMENTPillar 6
LIFE CYCLE MANAGEMENT
Responsible reuse/recycling
Printer disks are wiped
Environmentally friendly disposal
SECURITYPillar 7
SECURITY
Encrypted data
Jobs overwritten from printer
hard disk
Secure printing
Cloud on secure McGill
network
WHERE ARE WE NOW?
Things to work on Next steps Some stats
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
Questions?
uPrint: the Xerox video
A longer video about uPrint!
[email protected], Campus Printing
[email protected], Network and Communications Services
[email protected], Server Infrastructure and Integration
[email protected], Systems Administration
OPTIMIZING THE CAMPUS PRINT ENVIRONMENT
