Online Payroll Hrms 1.2

W e l c o m e t o

Feature List Of Online Payroll & HRMS System

For growing businesses

Prepared By:Orange Web Technologies

Online payroll & HRMS Software will reduce the work load of HR, employees of company

and other staff.

In addition to that it also facilitate confidentiality, produce error-free information

automatically and faster access of HR related information of various branches.

It manages the entire information of the Employees from the time they are recruited till the

time they leave the company.Orange Techno lab will be deployed in Desktop/ Server with the features mentioned below.

Web space will be created which will be on unique URL.

There will be facility to create multiple company and multiple branches and use same

Data base for all.

There will be three login penal

oMain Administrator

oBranch Administrator

oEmployee self service

Admin will have the permission to create bulk users at a time and give rights for manage modules. Exp. HR Manager,

Supervisor ,account manager

Introduction

Online Payroll & HRMS For growing businesses

As we understood from the market, Main objective to handle Online browser based

application that automates processes employee life-cycle.

• Employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers,

appraisals and salaries, skills mapping and training.

• Employee online attendance and late mark detail and effected in salary as per company rule

• Employees should be able to view their Salaries, Loans, Leave on line

• Employees need to apply for Leave on line and the sanction happen on line and the summary

should be considered for salary calculation

• Employees need to have the facility to enter the reimbursement details on line and

that data to be updated in Salary Calculation Package.

• Employees will mark the change in their detail; Utility should be able to update such records.

Objective of Software



Employee Information

Employee Appraisal /Transfer / Promotion track

Leave Management

Loan Management

Claim Management

Employee In/out Summary

Salary Details

Recruitment

Employee Training

Reports

Key Module


Online Payroll & HRMS Process Cycle

All HR processes from candidate entry till employee exit are fully automated

Do HR & Payroll activities and employee self service functions from wherever, whenever in a few

clicks

System provides to create multiple companies.

System provides to create Multiple branches and data of various branches can be accessed

according to branch wise.

Administrator can give access rights of add, update, view and delete of information to different

user like HR, Supervisor or branch Manager.

Employees have their own user Id and password to access their account. (Employee Self Service

Module)

System provided online attendance facility for multiple Locations.

Attendance device (RF / Biometric) can be integrated for getting attendance records of employee.

Key Features


Week off, late marks and Overtime can be done through general setting.

Various alerts are also provided Dash board when user or admin logs into system.

User defines Allowance, Reimbursement, claim, leave, loan & advances and other HR policy can

be handled through software.

System also provides generation of various reports and allows export & Import via excel / third

party software.

Reports are generated according to Company’s rules.

System also provides Email and SMS notification facility.

As per assign user rights and branch login & admin login history should be maintain and display to

admin user

Key Features


Staffing Request form (request send by manager only)

Approval of Vacancies from HR and post it throw email

Publishing Requirements to Website/ Newspaper

Save data of Applied candidates/ Resume Repository

** Online Resume Submission & Resume Filtering

Interview Scheduling data and auto mail & reminder

Interview Call of filtered candidate send via email

Appointment Letter Printing / email

Automatically generates acknowledgment letters, interview invitations etc.

Selected candidate get appointment letter and HR/admin get reminder and branch admin if

authority of branch manager

Recruitment Module


Recruitment Module


Maintain Skill sheet for each employee

Allows identification of key positions in the organization

and their mapping to required skills, competencies, job

descriptions, qualifications and experience profiles

Training Request from Employee/ Department and Approval

Trainer Database Management

Training Scheduling

Informing Trainer and Trainee on mail

360° feedback Training Performance Tracking (Trainer and

Trainee, manager)

Track Training Costs by type - department-wise cost

allocations

Training History maintenance


Training Management

After RecruitmentOf Employee

Measurement OfSkill

ManagerFeedback

TrainingRequirementGeneration?

Training Planning

Yes

Assign Faculty orCost for it

Give Review to theManager

If TrainingProvide

Flow Chart for Training Process

No

Employee Profile

Contact

Emergency Contacts

Dependants

Immigration

Jobs & Assets

Reporting

Experience

Education


Skills

Language

Attachment

Allowance

Salary

Insurance

Staff accommodation module


Login Screen


It keeps tracks of all necessary details of employee such as Employee Code, Grade,

Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic

Salary.

In addition to that it also maintains record of Week off, Probation period, Shift & Late

mark of every employee.

Tracking past employee information : It also takes into consideration of Notice

period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed

Back for company, Salary History & Reason of leaving the company.



Employee Appraisal & Transfer Module


How do we asses Employee?

• The promotions in the organization are usually governed by the following factors:

How well an employee performed in his / her present job.

How much potential an employee has for future responsibilities.

How much additional knowledge he / she have acquired for further advancement.

Personal attribute, work habits, attitude towards self and others, ability to get

along with the team, leadership qualities, personal contribution to the success of the

company determines his / her competence for promotion.

Feedback given by all those who work with the employee such as his / her

superiors, subordinates, peers and the customers.

These All Points Covered by Online HRMS & Payroll and make it easy for HR.

All relevant data (such as job descriptions, past appraisals, self appraisals, third-party

assessments, goals and objectives, journal notes, etc.) is accessible through a single, secure,

convenient portal.

Employee at various location , department, grade, qualification

Details of Employee Completing Probation period, Maximum grade limit

List of employees process wise

List of employees project wise

List of employees team wise

Promotion / Transfer Details

Warning letters details



360° feedback Training Performance Tracking

This leads to dramatically more useful and actionable feedback for the appraise, with resultant

hugely enhanced behavior and Performance improvement.

PEERS: Questions about teamwork (and related).

CUSTOMERS: Questions about customer service (and related).

MANAGER/S: Questions about the employee's job competency and behaviors.

DIRECT REPORTS: Questions about the manager's management style and practices.

(Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for

Promotion - Demotion)

Next revision date & reminders

Appraiser can post comments and set objectives for those appraised. Follow up on these

objectives can be done through the system.

User defined Competencies for different levels of appraisal

User defined appraisal reasons and ratings




360 Feed Back Of Employee

Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid.

Leave Application: Employee can apply for leave online & HR/Authorized user will get alert

notification for same.

Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –

on the basis of leave balance of employee and availability of alternate employee

Employee Leave Carry Forward: leave carry forward process done automatically as defined

period in leave master.

Leave Cancellation: if leave is approved incase if employee remain present on that day then

admin can cancel the leave.

Leave Encashment: employee can put request of leave Encashment after define period of

that leave and admin get alert for that and also save all records.

Leave Management


Loan Master: Here admin or any authorized person can define the type of loan/Advance

and define the maximum limit that is to be approved for that particular Grade of Employee.

Loan Application: Employee can apply for loan through loan application and the

authorized user or admin will get alert for new application.

Loan Approval: Admin has rights to approve the loan requested by any employee.

Loan Payment: Admin will maintain the record and make the entry of loan installment or

loan payment by the employee and can be directly deducted from salary in installment.

Advance/Loan Management


Claim Master: Here admin or any authorized person can define the type of claim and the

maximum limit that is to be approved for that particular claim like travel expense, Medical

expense, Mobile bills or Accommodation.

Claim Application: Employee can make a request for claim and can also attach the required

document for claim application and the authorized user or admin will get alert for new

application. Admin can also make the entry for the claim application on the behalf of any

employee.

Claim Approval: Admin has rights to approve the claim requested by any employee by

verifying the document attached by employee at the time of request.

Claim Payment: Admin will manage the record of claim payment.

Claim Management


OT Approve Daily: It will calculate and display the working hours and OT (Over Time) hours of

selected employee on the daily basis. Admin can modify the OT hours that is to be approved and

save the details which will calculated in the salary.

OT Approve Monthly: It will calculate and display the working hours and OT (Over Time)

hours of selected employee as per selected dates. Admin can modify the OT hours and can

approve the details which will effect on salary.

Bonus Details: Admin can give bonus amount to any employee as per company norms. Admin

can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can

also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on

basis of percentage.

Advance Detail: Admin can manage the advance details of any employee based on Monthly

Attendance – present / absent – salary is process.

Salary Details


Monthly Salary: System will automatically calculate salary of employee on basis of In/Out

entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that

employee for selected month and year. After saving the record, it will display the net amount of

salary that is to be paid to employee.

Manual Salary: System will calculate the salary of selected employee on selected month and

year on the basis of details entered by admin. Auto emailing facility to each employee.

Salary Settlements: Admin will make the salary settlements if required after the appraisal of

the employee.

Full and Final Settlements: System will automatically calculate pending dues, leaves, loan,

assets and any outstanding salary in the case of employee leaving the company or organization.

Salary Management Details


Reports

System will generate the various reports that

can be viewed and export in different formats like

PDF, Word, Excel, XML, and Editable RTF.

Reports can also be generated by selecting

branch, grade, department, designation, status

In addition to that it also provides the facility of

grouping the records.


Following are the some of the important Reports of the system:Employee Reports

Employee List

Employee CTC Detail

Employee Shift change Report

Left Employee History

Increment Reports- to view increment due list, increment details and Increment

amount reports.

Promotion -to view Promotion details of Employees. Facility to select date Periods.

Re-designation Reports of re-designation of employees.

Transfer Reports on Employee transfers.

Attendance Report

Employee In/Out summary

Late Mark summary Details

Attendance Register


Leave Reports

Leave Approval Report

Leave Balance Report

Yearly Leave Summary Report

Loan / Advance and Salary Report

Loan Reports

Salary Slip

Salary Register with Allowance/Deduction

Yearly Salary summary

Employee Overtime Report

Employee Advance Report

Settlement Report

Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and

Bonus Report


Recruitment Detail Reports

Recruitment- applicant wise

Extensive Recruitment Related and MIS Reports

Training Reports

Training Calendar Report on Training calendar - list of trainings scheduled date wise.

Training Record Report on Training Details - date, number of employees attended,

cost Involved, employee details etc.

Training Feedback Report on Employee feedback of trainings attended.

Supervisor Feedback

Employee skill

Letters

These are various letters that a company issues to its Employees Offer letters,

Appointment letters, Increment Letter, Disciplinary Letters, Exit letters etc


Mr. ANKUR PATEL(Marketing Director)3rd, Floor Jan path Complex, Behind LIC Building, Ashram Road, Ahmedabad – 380009 (Gujarat) INDIAMobile - (+91) 94260 68968INDIA -Tel / Fax : +91-79-26574943USA – +1 -973 -388 -6545

URL : www.orangewebtech.com www.payrollsoftware.co.in

Sales Enquiry

Mr. Ankur

+91-9426068968

orangewebtechorangewebtech

Enquiry : [email protected]

Support : Payroll :- +91 79 40068968 / 26574943


Contact Detail

http://www.orangewebtech.com/

http://www.payrollsoftware.co.in/

mailto:[email protected]

http://www.google.co.in/imgres?imgurl=http://www.alwatanvoice.com/arabic/themes/default/images/icons/email.jpg&imgrefurl=http://www.alwatanvoice.com/arabic/news.php?go=show&id=52199&h=25&w=25&sz=1&hl=en&start=6&tbnid=zh3N3ffshkZzeM:&tbnh=25&tbnw=25&prev=/images?q=email&imgsz=icon&svnum=10&hl=en&lr=&sa=G

http://www.google.co.in/imgres?imgurl=http://www.advancedwebranking.com/user-guide/html/images/toolbar/address-book.png&imgrefurl=http://www.advancedwebranking.com/user-guide/html/en/ch04s10.html&h=24&w=24&sz=2&hl=en&start=1&tbnid=8KaIUOrAyRxYKM:&tbnh=24&tbnw=24&prev=/images?q=address&imgsz=icon&svnum=10&hl=en&lr=

http://www.google.co.in/imgres?imgurl=http://nad.hopetalk.org/design/hopetalk/images/address-new.gif&imgrefurl=http://nad.hopetalk.org/content/view/full/1358&h=40&w=30&sz=2&hl=en&start=5&tbnid=4anncbiLmYkk2M:&tbnh=40&tbnw=30&prev=/images?q=address&imgsz=icon&svnum=10&hl=en&lr=

Online Payroll Hrms 1.2

Business

Transcript of Online Payroll Hrms 1.2