One of New Jersey's most culturally diverse communities ...

Agenda FDU Multi Purpose Room December 3, 2019

Council Retreat 1000 River Road 7:00 PM

Teaneck, New Jersey 07666

Township of Teaneck

Mayor

Mohammed Hameeduddin

Deputy Mayor

Elie Y. Katz

Deputy Mayor

Mark J. Schwartz

Councilman

James Dunleavy

Councilwoman

Gervonn Romney Rice

Councilman

Henry Pruitt

Councilman

Keith Kaplan

Township Manager

Dean B. Kazinci

Township Attorney

John Shahdanian

Acting Township Clerk

Doug Ruccione

One of New Jersey's most culturally diverse communities, Teaneck is home to some 14,000

families. Within our borders, you will find thriving business and cultural environments, as

well as, unsurpassed parks and natural areas. From starting a business, to raising a family,

Teaneck welcomes you to explore what we have to offer.

Agenda Township Council December 3, 2019

Township of Teaneck

THE TOWNSHIP COUNCIL WILL MAKE EVERY EFFORT TO ADJOURN THIS

MEETING NO LATER THAN 11:00 PM

TOWNSHIP COUNCIL RETREAT AGENDA

LEGAL OPENING/OPEN SESSION - PUBLIC INPUT - 7PM

I. PLEDGE OF ALLEGIANCE

II. MAYOR'S ANNOUNCEMENT

Adequate notice of this meeting has been provided by Resolution No. 215-2019, sending

a copy to the newspapers officially designated for 2019 by way of Resolution No. 233-

2018, filing a copy in the Township Clerk's Office and posting it on the Municipal

Building bulletin board, and the Mayor hereby directs that this statement be included in

the minutes.

III. ROLL CALL

Councilmember Dunleavy, Councilmember Romney-Rice, Councilmember Kaplan,

Councilmember Pruitt, Deputy Mayor Schwartz, Deputy Mayor Katz, Mayor

Hameeduddin

IV. MOTION TO RETURN TO OPEN SESSION

V. PLEDGE OF ALLEGIANCE

VI. CALL TO ORDER

1. Roll Call

VII. MAYOR'S ANNOUNCEMENT

Adequate notice of this meeting has been provided by Resolution No. 215-2019, sending

a copy to the newspapers officially designated for 2019 by way of Resolution No. 233-

2018, filing a copy in the Township Clerk's Office and posting it on the Municipal

Building bulletin board, and the Mayor hereby directs that this statement be included in

the minutes.

VIII. PRESENTATIONS

IX. WORK SESSION ITEMS

A. Miscellaneous

B. Old Business

C. New Business


Township of Teaneck

D. Communications

E. Committee Reports by Council Liaisons

F. Council-Listed Items

1. Pre-Fab Bathrooms in Every Park; Starting with Highest Use - Councilman Kaplan

2. Housing Authority - Deputy Mayor Schwartz

3. Review of Impact Study - Councilwoman Romney-Rice

4. Updated Status of Current Development Projects; AvalonBay, Teaneck Square -

Councilwoman Romney-Rice

5. Elimination of paper for applications and services/E-Payments to pair with E-

Applications - Councilman Kaplan

6. Re-Codification of Teaneck Code - Councilman Kaplan

7. Setting 2019-2020 Goals - Councilman Dunleavy

8. Review of 2018-19 Goals - Councilman Dunleavy

9. Proposal for Strategic Plan "Teaneck 2030" - Councilman Dunleavy

10. Fix Water Bills - Deputy Mayor Katz

11. Alfred Avenue - Deputy Mayor Katz

12. Bike Share - Deputy Mayor Katz

13. Welcome to Teaneck Signs & Slogan - Deputy Mayor Katz

14. Carlton Terrace Street Renaming: Palisades to Queen Anne- Harold Gellis - Deputy

Mayor Schwartz

G. Township Manager's Report

H. Township Attorney's Report

X. FORMAL MEETING ITEMS

A. Public Hearing And Adoption Of Ordinances

The Township Clerk to read the titles of the Ordinances into the record.


Township of Teaneck

Mayor to inquire whether any member of the Council has any comments prior to

opening the public hearing.

Mayor to declare that the public hearings on the above ordinances are now open. Any

members of the public wishing to be heard on any of said ordinances or to ask

questions concerning said ordinances may come forward and state their names for the

record. Comments or questions shall be limited to three minutes per person.

B. Meeting Open To The Public For Good And Welfare And Public Input On Any

Matters On This Agenda

Mayor to inquire whether any member of the Council has any comments prior to

opening the meeting to any comments from the public.

Mayor to declare that any members of the public wishing to be heard at this time shall

come forward and state their names for the record. Comments shall be limited to three

minutes per person.

There being no further persons wishing to speak at this time (or the time limit of one

hour having expired), the Mayor to declare that the public comment portion of the

meeting is now closed.

Mayor to inquire whether any member of the Council or the Manager wishes to

respond to the public comments or whether a member of the Council wishes to

remove any item from the Consent Agenda and have a separate discussion thereon.

Comments shall be limited to three minutes per Council Member.

C. Consent Agenda

All matters listed below are considered to be routine in nature by Council and will be

enacted by one motion. There will be no separate discussion of these items. If any

discussion is desired by Council, that particular item will be removed from the

Consent Agenda and will be considered separately.

The Township Clerk to read the amount of the Bill List into the record.

Councilmember _____ moves to approve the Consent Agenda, including Raffles,

Minutes, Resolutions and the Bill List and to dispense with the reading of same

inasmuch as it has been posted on the bulletin board all day, except

____________________. Seconded by Councilmember ____.

Mayor to call on the Township Clerk for a roll-call vote.

Mayor to declare whether said items are (or are not passed).

1. Raffles

All subject to approval and conditions applicable with the Legalized Games of

Chance Control Commission and pursuant to State Statute.


Township of Teaneck

2. Minutes

3. Resolutions

4. Bill List

D. Introduction of Ordinances

Township Clerk to read the title of the Ordinance(s) into the record.

Councilmember _____ moves that Ordinance(s) be introduced and passed on

first reading and that the Township Clerk is hereby authorized and directed to publish

the required legal notice of the introduction thereof, together with a notice of the

place, time, and date on which a public hearing will be held on said ordinance, and on

which said ordinance will be considered for final adoption. Seconded by

Councilmember _____

Mayor to inquire as to whether any Councilmember wishes to comment upon the

motion to introduce.

There being no further comments, Mayor to call on the Township Clerk for a roll-call

vote.

Mayor to declare that said ordinance is (or is not) duly introduced and passed on first

reading.

XI. ADJOURNMENT

Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk

Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5732

INFORMATION ITEM (ID # 5732)

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Pre-Fab Bathrooms in Every Park; Starting with Highest Use - Councilman Kaplan

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Housing Authority - Deputy Mayor Schwartz

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Review of Impact Study - Councilwoman Romney-Rice

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Updated Status of Current Development Projects; AvalonBay, Teaneck Square - Councilwoman Romney-Rice

- Status of affordable housing fulfillment

- Percentage occupied

- Current income received to date

- Projected Annual Income

- Status of affordable housing fulfillment

- Percentage occupied

- Current income received to date

- Projected Annual Income

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Elimination of paper for applications and services/E-Payments to pair with E-Applications - Councilman Kaplan

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Re-Codification of Teaneck Code - Councilman Kaplan

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Setting 2019-2020 Goals - Councilman Dunleavy

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# GOAL Status1 Hire a CFO and Clerk Completed2 DedicateLou Schwartz Room Completed3 Hang Mayor Parker Picture Completed

4Idenitfy and Purchase new Software

Completed

5 Emergency Alert system Completed6 Teaneck Road Streetscape Being Completed Now

7 Yearly Mtg with Advisory BDsPart of New Advisory Bd

Ordinance

8 Votee Fieldhouse Complete February 2020

9 Rodda Repairs In Process10 Road Repaving In Process/Ongoing

11 Township Basement Remediation In Process

12 Other Township Building Repairs Bids in process

13 Monuments on Township Green In Process

14 Water sewer fee revision Not Completed15 Parking Development Fund Not Started16 New Parking Lot Locations Unknown

17 Digital Sign on Municipal Green Unknown

18Explore Opportunities with Holy Name / FDU

HNH-Resident Issues being handled first

19Work with Chamber of Commerce for Business enhancement

In Process

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# Goal End 2020 Status

1 Township Basement Remediation 50% or Better

2 Rodda Building Repairs Completed

3 Monuments on Township GreenContinue to assist moving

process forward

4 Water sewer fee revision Completed

5 Parking Development Fund

6 New Parking Lot Locations Plan Developed

7 Parking Permit Plan

8 Digital Sign on Municipal Green Bid Approved

9Explore Opportunities with Holy Name / FDU

After Resident issues completed

10Work with Chamber of Commerce for Business enhancement

New Business Incentive Package created

11 Complete Rutgers Bloustein Analysis June/July12 Strategic Plan Teaneck 2030 Completed13 Quarterly Financial Reports to Council 2nd Quarter14 Implement new Software / Building Dept. 2nd Quarter15 Leaf Removal Program September16 125th Anniversary Celebrations Completed17 Update Township Code Completed

18Explore Shared Services with BoE and other towns

ongoing

19 Parks and Recreation Enhancement Plan Completed

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Review of 2018-19 Goals - Councilman Dunleavy

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Proposal for Strategic Plan "Teaneck 2030" - Councilman Dunleavy

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A Framework for a Strategic Plan for Teaneck 2030

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OutlineWhat is a Strategic Plan?

Why a Strategic Plan?

Elements of a Strategic Plan

Examples

Proposed Strategic Planning Process for Teaneck 2030

Questions….many, many questions

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Teaneck is a $70,000,000 Corporation…..AND IT DOES NOT HAVE A STRATEGIC PLAN

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Others Having Strategic PlansMany school districts, libraries throughout the state

State of New Jersey and Bergen County

Various, focused forms of strategic plans in different communities

• Financial

• Development / Transportation

• Recreation / Infrastructure / Land Use

…A Township strategic plan would encompass these and more

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What is Strategic Planning?Strategic planning is an organizational activity that is used to :

• set priorities• focus energy and resources• strengthen operations• ensure that employees and other stakeholders are working toward

common goals• Establish agreement around intended outcomes/results, • Assess and adjust the organization’s direction in response to a

changing environment • shapes and guides what an organization is, who it serves, what it

does, and why it does it, with a focus on the future.

https://strategymanage.com/resources/strategic-planning-basics/

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Why a Strategic Plan?

Establishes a clear direction for an organization

Identifies the roadmap to success

Aligns the work of different stakeholders for a common purpose

A focus on proactive rather than reactive thinking

……Basically, not having a strategic plan is akin to navigating unknown territory without a map. And without a map, you're lost.

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“ To think that operating the same way will result in a different outcome is the definition of insanity”….

Business as usual will result in the same results….

Setting goals aligned with our values and our resources will achieve our outcomes and the township will move forward

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Values

Mission

Vision

Goals / Objectives

Action Plan / Metrics

Reporting

The Strategic Planning Pyramid

….building blocks that support each other producing a common outcome

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Elements of a Strategic Plan

Identifying the key, common values of the township

From those values, define the township’s mission

Developing a vision for the township that defines what we want to be in the future

Identifying key Goals, Objectives and Action plans to achieve the vision

Metrics to define progress

Periodic Reporting by Council to Township

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Elements of the PlanValues:

• “the importance, worth, or usefulness of something”. Statements of what we feel we are all about as a community “Inclusive”, “good cooks”, etc….

Mission:• Definition of the core purpose of the township. “Teaneck

exists to…..”

Vision:• Aspirational statement of what we envision us to be in the

future…”Teaneck will be known as….” “Teaneck will be the town of choice for…..”

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Elements of the Plan

Identify Priorities:• Identifying broadly what we have to focus on to meet the

mission/vision

• Examples: “enhance presence of car manufacturing”

Goals:• Broadly defines the expected accomplishment and implies a

measure of achievement.

• Example: “Teaneck will be the world’s Corvette Manufacturer.”

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Elements of the PlanObjectives:

• A single element of a goal that needs defintion and a plan for achievement.

• Example: “ Teaneck will own a Corvette Manufacturing Plant”

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Elements of the PlanAction Plan (for each Objective):

• The plan under each objective specifically designed to achieve the objective. Includes who, what group responsible and the defined outcome of their actions.

• Example: “Get Chevrolt to build a Corvette plant on Cumberland Avenue in 12 months”

Measurement of Achievement:• Each action plan needs to have a metric so as to determine

success, failure or re visit the action plan.

• Example: “ Double tax revenues”

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Proposal for Teaneck 2030 Strategic Plan ProcessA process that is…• Resident focused

• Give all an opportunity to give input

• Residents

• Council

• Advisory Boards

• Township employees

• BoE

• Other stakeholders

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Proposed Process –Approximately 9-12 months

Council appoint a “Teaneck 2030 Steering Committee” (10-15 people) residents, council, township employees, BoE rep etc)• Monthly Meetings of the Steering Cte

• Use online surveys/forums for resident input

• Create a working document for Values/Mission/Vision

• Hold township forum

• Steering Committee finalizes Values/Mission/Vision

• Council Approval

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Proposed Process –Approximately 9-12 monthsFormation of Goals and Objectives• Steering Committee:

• Using the Values/Mission/Vision as guides

• Create a list of priorities for the Township

• Take Each Priority and formulate goals

• Take each Goal and Formulate Objectives

• Use Forums and survey monkey for input and review

• Present Goals/Objectives to Council

• Council Approves

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Proposed Process –Approximately 9-12 monthsAction Plans and Metrics• Council Sub committee and Township Manager

• Place all current activities under the corresponding objective – include metrics / Timeframes

• Identify areas that need plans and metrics

• Hold a forum/use of electronic surveys so the public can review the entire document

Present to Council for approval

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Once Completed What are we going to do with this?With clear goals and objectives, we can prioritize our spending, especially big items

Periodic reporting to the Council/residents on progress and outcomes – on website and in Council agendas/meeting minutes

Ties activities of Advisory boards to what we want done in the plan.

Aligns our township staff with the Council / residents

Still have flexibility for emergencies

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How Municipalities Rate the Impact of Strategic Planning

“Elements of Strategic Planning and Management in Municipal Government: Status after Two Decades”Theodore H. Poister, Gregory Streib; Public Administration Review, January/February 2005, Vol. 65, No. 1

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Adapt the Plan to new NeedsYearly review of the progress and discussion in a council meeting (September)

Realign priorities

Use as a guide for budgeting

The Future ain’t what it used to be…

Yogi…….

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Building a Better Teaneck Community….Together

Questions……

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Fix Water Bills - Deputy Mayor Katz

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Alfred Avenue - Deputy Mayor Katz

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Bike Share - Deputy Mayor Katz

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Welcome to Teaneck Signs & Slogan - Deputy Mayor Katz

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Carlton Terrace Street Renaming: Palisades to Queen Anne- Harold Gellis - Deputy Mayor Schwartz

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