On-the-Job Training National Emergency Grant Project (OJT/NEG Project) Webinar & Roundtable...

On-the-Job Training National Emergency Grant Project

(OJT/NEG Project)

Webinar &

Roundtable Discussion

Thursday, April 14, 2011

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Agenda

Part I: OJT/NEG Project Updates Introductions/Housekeeping OJT/NEG Project Status Report Changes to OJT/NEG Project forms Changes to OJT/NEG Project Policy General Reminders Q & A

Part II: Roundtable Discussion

Topics covered assume working knowledge of OJT/NEG Project, forms, and processes.

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Part I: Webinar Features Teleconference lines will be muted during first part of the

session During first part, periodic breaks for Q & A During second part, all lines will be open for discussion

Interacting with the presenter Use the “Chat (Q & A)” Pod to post your questions or comments Questions will be addressed either during presentation or during open

discussion

Download today’s materials All of the materials presented today are available for immediate

download: Go to “File Share 2” on left side of screen Select the file you would like to download (today’s powerpoint

presentation is called “OJTNEGProject_Webinar_4.14.11”) Click “Save to my computer” Follow directions

Powerpoint and other materials will be available on OJT Website by Monday, April 18th: http://www.massworkforce.org/ojt/

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Part I: Roll CallBerkshire

BostonBristol

BrocktonCape & IslandsCentral Mass

Franklin/HampshireGreater Lowell

Greater New BedfordHampden

Lower Merrimack ValleyMetro North

Metro South/WestNorth CentralNorth ShoreSouth Shore

DCS

WELCOME!

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Part I: OJT Resources

Massachusetts OJT Website: http://www.massworkforce.org/ojt/

Training documents (past & present) Links to policies and forms OJT outreach materials

MassWorkforce Issuance #10-92: On-the-Job Training/National Emergency Grant Project (OJT/NEG Project)

Attachment A: Operational and Administrative Guidance Attachments C – N: OJT Forms

Upcoming: Updated OJT/NEG Project Policy (MassWorkforce Issuance

#10-92)

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Part I: Status Report

OJT Development Statewide (as of 4/13/11)

AreaOJT

ContractsOJTs in

Progress

Berkshire 2 1

Boston 0 2

Bristol 0 1

Brockton 2 0

Cape & Islands 3 0

Central Mass1 0

Franklin Hampshire

0 1

Greater Lowell 2 3

AreaOJT

ContractsOJTs in

ProgressGreater New

Bedford 3 13

Hampden 6 4

Lower Merrimack 1 1

Metro North 0 1

Metro South/West 3 1

North Central 1 1

North Shore 0 2

South Shore 1 1

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Part I: Form Changes

New Change OJT-Pre-Contract Form (Attachment E) Review form in detail momentarily

Recent Changes Employer Eligibility Checklist (Attachment D)

Updated links to debarment list on Employer Eligibility Checklist and Guide

OJT Contract (Attachment F) Added stipulation that employers will not be

reimbursed for trainee paid time off. Employers must still pay trainees same as other

employees.

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Part I: Revised Pre-Contract Form

OJT Pre-Contract Form Changes (Attachment E)

Background DOL wants trainee skill gap to be documented MOSES & training justification form not cover all the required

information Consistent forms and documentation statewide

New Features Skill Gap Analysis section Specification of OJT position, SOC#, and SVP Level Career Center and Trainee sign-offs

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Download this Form:

• Go to “File Share 2” on left side of the screen. • Select the document called “PreContractwSkillsGap.doc”

•Example can also be found on MA OJT website.

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Pre-Contract Example •Fictionalized version of the new OJT Pre-Contract form.

•You can download the example version by going to “File Share 2” on left side of the screen. The document is called “PreContract_Guide.doc”

•Document will also be on Massachusetts OJT website.

Contact Information

Section is the same as in the previous Pre-Contract form

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1. On-the-Job-Training Details section is similar to previous version.

2. Now requiring:1. OJT Position

Title2. O*NET SOC #3. O*NET Job Zone4. SVP Level

3. Staff sign-off is also required

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Skill Gap Analysis

Required Skills for OJT Position

• Use OJT job description and draft training plan to determine skills needed for the position.

• List skills required for the position that that are pertinent to on-the-job training (even ones you know the trainee possesses).

• Skills can include abilities, knowledge, experience.

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Candidate Skill Level• Indicate the candidate’s skill level by checking one of the boxes:

• “Unskilled” = the candidate has very little to no experience. Training will be required for this candidate to gain proficiency.

• “Some Skill” = the candidate has some familiarity with the skill/topic. Some training will be required for this candidate to gain proficiency.

•“Skilled” = candidate possesses this marketable skill. No training is required.

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How Skill Level Determined• Indicate how you know the candidate has this skill:

• “Self Attestation” = this is what the candidate reports and may be difficult to substantiate through other means.

•“Assessment Results” = the skill is determined by some diagnostic tool (e.g. standardized test)

•“Other” = other means to determine how the skill level was ascertained. When selecting this option, please indicate which “other” method was used.

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Notes/Explanation

• Provide additional information to support skill level determination. Be specific.

• This information may be helpful for the employer in determining the match to the OJT position.

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OJT Candidate sign-off

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The Primary Operators will require the new OJT Pre-Contract Form for all new OJT paperwork submissions starting Monday, April 18, 2011.

OJT Pre-Contract forms already submitted and approved will not need to be re-submitted.

Signed originals can be kept in the local area files.

Teleconference lines are open

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Part I: Policy Changes

OJT/NEG Project Policy Change

Rapid Response voucher amounts have been increased to $3300 each (same as NEG vouchers)

Each area is still guaranteed two NEG vouchers until April 29th, 2011.

After April 29th, all vouchers and training funds will be available on a first-come first-served basis until grant money runs out.

Areas who have received $1500 Rapid Response voucher will be given the increased $3300 amount (contact your Primary Operator)

Trainee eligibility requirements still apply (see next slide) The Primary Operator determines which voucher your area will

get

The OJT/NEG Project Policy will be updated to reflect these changes soon.

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Part I: Policy Changes

Voucher Type

Local AreaVoucher Amount

AvailabilityOJT Trainee Eligibility

Paperwork and timeline

NEG Voucher $3,300 per OJT

2 vouchers per area, then first-come, first-served

Dislocated Worker Long Term Unemployed 1/1/08 separation date

Submit completed Employer Eligibility Checklist by 4/29/11 Execute OJT contract w/in 60 days of submitting Employer Eligibility Checklist

Rapid Response Voucher

$3,300 per OJT

First-come, First served

Dislocated Worker Long Term Unemployed 1/1/08 separation date

Submit completed Employer Eligibility Checklist Execute OJT contract w/in 60 days of submitting Employer Eligibility Checklist

Teleconference lines are open for questions

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Part I: General Reminders (MOSES)

Remember to add the “OJT” prefix to the name of the Employer as a Training Provider

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• Remember to add the “OJT” prefix to the name of the OJT course name

• The name of the course should be the “OJT” + the name of the OJT position

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MOSES Enrollment

NEG Funds and NEG voucher

NEG Funds and RR voucher

Rapid Response

Funds and RR voucher

Rapid Response

Funds NO voucher

OJT NEG Project

X X

OJT Rapid Response X X X

WIA Title I -Dislocated Workers

X X

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Don’t forget to indicate the wage subsidy when making the enrollment!

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Case Plan Tab/ Assessment

•Complete “Labor Market for Skills” section.

•Use LMI information that relates to the OJT position.

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Summary of what to include in the Labor Market Skills Box:

Use local area labor market information that can be documented from a reputable source and annotate the information source.

Explain why the customer can’t find work locally i.e. the customer has: no work history; has no or obsolete job skills; the industry or occupation that the customer has skills in is no longer available.

Explain why after the job training the outlook for finding local area employment in the occupational job that the person has trained for would be good.

Hint: When conducting labor market research also look for wage information.


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Case Plan Tab/ Training Justification

• All aspects of the Training Justification must be complete.

• Complete with information relevant to the OJT.

• Be sure to include how the OJT will benefit the job seeker

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Part I: General Reminders

Additional Points of Clarification: The OJT must start the first day of employment

Employers should not hire candidates before the start of the OJT

A candidate meets the “long-term unemployed” requirement if s/he has experienced at least 22 weeks of unemployment by the start of the OJT

“Entered employments” are counted after the OJT ends and the (former) trainee is working under unsubsidized employment

Employers must submit attendance & payroll records with their training reimbursement invoice

All candidates must meet the WIA Dislocated Worker eligibility requirements to be eligible for the OJT/NEG Project, regardless of funding source (NEG and Rapid Response -- see next slide)

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Part I: General Reminders

Eligibility Criterion

NEG Funds and voucher payment

Rapid Response

Funds and voucher

payment

Rapid Response

Funds NO voucher payment

WIA Dislocated

WorkerYES YES YES

Long-termUnemployed (22 weeks or

longer)

YES YES NO

1/1/08 Separation

DateYES YES NO

Teleconference lines now open for questions

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Provide opportunity for local areas to talk to each other about OJT

Share ideas and promising practices

Discover ways to streamline or improve the OJT/NEG Project

Feel free to address each other, not just the presenter

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Lines are open, please join the discussion:

State name and Career Center/WIB

If there is background noise, please place phone on mute

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What outreach strategies have you employed to attract interested employers?

How has your area organized internal communication with Career Center/WIB staff to accomplish all tasks related to OJT development?

What is your method for finding appropriate matches to available OJT positions?

Any other questions for your colleagues around the state?

Any recommendations for your colleagues around the state?

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Contact Information

Regional Employment Board of Hampden CountyDavid Cruise

OJT Coordinator(413) 755-1362

[email protected]

Greater New Bedford Workforce Investment BoardDonna Ramos

OJT Coordinator(508) 979-1504 [email protected]

Boston / Central Office:Cheryl Scott

OJT/NEG Project Manager(617) 626-6107

[email protected]

On-the-Job Training National Emergency Grant Project (OJT/NEG Project) Webinar & Roundtable...

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