Induction to OH&S in the Workplace

John Stewart 12.8.2016

As an introduction to the workplace, our company wants to assure that you achieve the most out of this learning experience. We offer a variety of work positions which include:

Graphic designer Web developer Web programmer Sound engineer Assistant Manager Art director Print Production Manager

Welcome to the Employee Induction Program

Our equipment safety checklist is defined by performing daily or weekly risk assessments to identify the underlying hazards that appear as potential or obvious health risks in the workplace.

John Richards, our HSR representative is responsible for ensuring occupational health and safety in the workplace.

Equipment Safety Process and HSR

A list of some of the existing and potential work hazards in the studio include:

Loose wires obstructing the area Monitor glare Incorrect height of workbenches Injuries from operating advanced equipment without proper

training Chemical hazards (e.g. ink toners and cleaning product spills”) Exposure to excessively loud noises Lack of glass protection in reception from aggressive customers Fatigue or sickness from humidity of the work space Poor ventilation (can be more problematic in areas with fumes) Back strains due to heavy lifting and filing in ‘hard-to-reach’ areas

Potential Work Hazards

To create a risk management procedure for controlling the above risks, we are required to focus on eliminating the risks up front or if the option is unavailable, attempt to find an alternate method of managing the troublesome

task.

Physical hazards can be monitored by enclosing the area off from the employees until the situation is handled. Injuries caused by the work environment including poor ventilation and heavy lifting, can be removed through job rotation and timing the work in order to reduce exposure.

Hazards and Risk Control

An incident reporting procedure is made to ensure that all OHS incidents are properly investigated and executed in an organised manner. The incident documentation process involves the following:

Completion of Incident Report Form (Part A) and Completion of Incident Report Form (Part B) – This is completed for ‘Major incidents’ or accidents requiring a doctor or hospital visit.

Incident Report Form (Part B) must be completed and sent to ‘Organisational Development’ within three days of Incident Notification (Part A)

Fax Incident Report Form must be sent to Organisational Development within 48 hours of accident

OHS Coordinator could be required in further Risk Assessments involving incidents with chemicals, operating heavy machinery etc.

Risk Identification – The Documentation Process

During workplace inspection, the inspection team will evaluate the environment which includes odour, noise, temperature and ventilation and the work process which is based on how well employees interact with work elements during a job. Work equipment is also investigated.

The inspection team will likely engage with individual employees during inspection to receive input on additional health and safety issues.

After inspection, they will review the inspection checklist and ensure control measures are implemented for all hazards, set completion dates, file the checklist and mark the safety report as complete.

Inspection and Consultation for WHS

In the likelihood that an emergency situation arises, our business provides documentation such as flyers and newsletters with information on such topics. We also discuss OH&S issues in committee meetings which are held on a weekly basis.

Emergency Situations

The rights and responsibilities of employers in the workplace include:

Providing personal protective equipment (PPE) to ensure employees complete their work safely, as well as establishing how to properly use the equipment.

Training and supervising staff to ensure work safety procedures are properly understood and adhered to

Evaluating WHS procedures on a regular basis to ensure safety from workplace hazards

Providing suitable work facilities such as toilets, washrooms, dining areas and first aid

Monitoring work conditions that are under the employer’s control (e.g. room temperature and ventilation)

Employer WHS Responsibilities

The rights and responsibilities of employees in the workplace for work health and safety include:

Wearing all personal protective equipment provided Following the safe work procedures Providing assistance or first aid if a worker is injured Contributing to anything the employer does which adheres

to OH&S Avoiding placing themselves or other workers at risk

Employee WHS Responsibilities

WHS Warning SignsThere are various work hazard and safety signs you need to identify while performing specific jobs, which are displayed below.

Below are a list of resources regarding occupational health and safety guidelines and policies:

http://www.safeworkaustralia.gov.au/sites/swa/model-whs-laws/ncep/pages/ncep

https://www.business.gov.au/info/run/workplace-health-and-safety/whs-oh-and-s-acts-regulations-and-codes-of-practice

http://workplaceohs.com.au/legislation

http://www.australia.gov.au/information-and-services/jobs-and-workplace/whs-workplace-health-and-safety

http://www.safework.sa.gov.au/show_page.jsp?id=113072

OH&S National Policies