Office of Field Services

Spring Planning Workshop for the 2013-14

School Year

Office of Field Services

Organization of Field Services

Office of Field Services

Regional ServicesUnit

Special PopulationsUnit

Financial Unit

Workshop Topics

•District Improvement Plan (DIP) and School Improvement Plan (SIP) in the ASSIST PLATFORM via AdvancED

•Title I School Selection (TISS) in MEGS+

•Consolidated Application (CA) in MEGS+

District Improvement Plan (DIP)

School Improvement Plan (SIP)

 

The DIP or SIP Must • Precede or accompany the Consolidated Application

submission• Include Goals, Objectives, Strategies and Activities• Contain all programs/ services proposed for funding in

the CA• Contain all programs/services the LEA anticipates

adding to the application later in the academic year with carryover or unspent set-asides

• Contain strategies and activities for how funding sources such as Title IA, Title III LEP and Immigrant,

Title IC, and Title VI will be used

TITLE I SCHOOL SELECTION

(TISS)

Purpose of the TISS

Identifies •Schools eligible for Title I, Part A, services •Allocation options and sources•Required and optional reservations (set-asides)•Per pupil allocations to schools Important Note: TISS screens must be completed in numerical order.

TISS and Educational Entity Master (EEM)

Before initiating the 2013-14 TISS in MEGS+, the LEA’s authorized user must update EEM to reflect the following changes: •Known changes in entity (school) configurations,•New and closed entities, •Adjustments in grade configurations for the upcoming school year,•Changes require approval by CEPI staff.

See TISS HELP Information

TISS View/Edit Screen

View/Edit Screen

Use View/Edit to :

• Change status• Access TISS screens• Access Consolidated Application• View several links to HELP Information

TISS Screen 1 – Grade Span Groupings

• Completed by all districts• Do short version of TISS if district has less

than 1,000 students OR has no schools with overlapping grade levels

• Do long TISS if the district has more than 1,000 students AND schools with overlapping grade levels

TISS Screen 2 – Data on Schools• Eligible public schools information prepopulated from

EEM• District enters appropriate grade levels, documented

public student, low-income, and private school student counts

• Community Eligibility Option (CEO) schools will have an adjusted public count calculated

• Districts considering CEO participation should contact MDE to determine impact on federal programs

Screen 3 – Allocation Method

How are schools identified for Title I support?• District-wide average or school grouping average• 35% rule, which may make it possible to serve

additional schools• Schools with more than 75% poverty must be

served

Screen 4 – Title I Eligible Schools

• Title I schools are identified as Targeted Assistance or Schoolwide

• An ineligible school may be “grandfathered” for one year if it received Title I funding in the previous year

• An eligible school that has not been served in the past automatically becomes a Targeted Assistance school

Screen 5A – Funds AvailableTISS and Consolidated Application Alignment

Screen 5A addresses:• Regular Title I Part A, Allocation Amount• Current year funds transferred into Title I, Part A

from Title II, Part A (up to 100% of Title II, Part A after private school equitable share is deducted)• Minimum amount per low-income child• Carryover

Screen 5A Funds Available

Transferred Carryover and Equitable Services

Row 1b: Enter prior year carryover funds transferred from other grant sources (will be included in determining equitable services for eligible private schools) Row 1c: Enter total amount of unspent Title I funds designated in the prior year for equitable services to private schools for which the district has assumed responsibility for the lack of full participation by the private school.

Screen 5A Funds Available

Screen 5B: Title I Data Collection for Required and Optional

Reservations

Screen 5B Focus/Priority School District Reservation

Language has been aligned to the MDE Flexibility Waiver:

• Revised to reflect “Priority” and “Focus” rather than “Identified for Improvement”

• Transportation for Transfer Option and Supplemental Educational Services omitted.

Screen 5B – Required and Optional Reservations

Screen 5B Additional Required and Optional Reservations

• Parent Involvement, including private school equitable share

• Homeless• Administrative Costs (including Indirect Costs and function

codes 226, 231, 252, 261, 281, 282, 283, 284)

• District-level Instructional Programs (summer school, preschool, intersession)

• Additional PD

Screen 5BRequired and Optional Reservations

If there are prior year unspent parent involvement funds being carried over, those

funds must be expended only on parent involvement activities.

Screen 5C

Private School Equitable Share

• All Private School budget items must be reported in the District Level Budget Detail in Function Code (FC) 371

• Find the Private School Calculation Worksheet on the OFS website at www.michigan.gov/ofs Under: “Tools and Resources”Find: “2013-14 Consolidated Application

Important Information”Click On: “Participating Private Schools’

Equitable Share Calculation Worksheet ”

Screen 9 – Data Collection for Required and Optional Reservations (Short TISS)

• Collects same data as Screens 5A, B, and C of long TISS– Funds available, including carryover and transfers– Reservations– Private school equitable share

• If there are no required or optional reservations in the Consolidated Application, check the appropriate box

Screen 6ACarryover, Parent Involvement Reservations

Screen 6BAllocation to School Attendance Areas and

Other Funding

Screen 6B

Balance Remaining for Per Pupil School Allocations must be at or near zero without going over the Balance Available for Per Pupil Amount School Allocations.

Draft - 3/14/13

Screen 8 – Skipped Schools

Describe how the full allocation will be used to provide Title I-like services.

CONSOLIDATED

APPLICATION

View/Edit Screen

Consolidated ApplicationReminders:

• Cover Page Updates• Help Information• Review Grant Selections• Description of Equitable Access• Private School Documentation

• Letters, Consultations, Plans• Private School Calculation Worksheets

Cover Page

Help Information“Show Help” is available when you are in the Application Menu or on any of the Quick Links screens.•View/Edit – This allows you to edit and complete information for the application/task.•Change Status – This allows you to change the status of the Application/Task.•Access Management Tools – This allows you to perform application management tasks, such as adding people to MEGS+ Access.

Help InformationAdditional Help is available when you are in the application.

•View Comments – This is a summary of the comments in all the grant budget pages.•Review Panel and Show Notes – These contain comments that occur within each grant budget.•Flagged Budget Items – These are comments for specific items within a budget.

Review Grant Selections

Description of Equitable Access

III. Parent Involvement

“…describe the methods used to inform and involve parents to ensure fair and

equitable opportunities to participate in planning, implementing and evaluation of the Title I program…”

Private School Documentation

These are required documents that can be found at the Office of Field Services website:•Consultation Documentation •Sample Letter In-District •Sample Letter Out-of-District (if applicable)•Memorandum of Understanding (if applicable)•Participating Private Schools’ Equitable Share Calculation Worksheet

Private School Documentation

Title I, Part A

Title I Budget Summary Screen

Title I Budget Detail

Budget Line Descriptions• Enter enough detail to make your intention clear

to the reviewer.• Provide justification for each budget item from

the funding source.• Ensure the budget item is addressed as a

strategy or activity in the DIP.• Ensure the budget item is reasonable, necessary

and allocable from the funding source.

Administrative Costs

The district may use Title I funds only for those administrative costs that are directly related to the Title I program.

•This includes personnel time spent managing the program, audit costs, Title I evaluation activities, professional development for administrators and indirect costs.

Title II, Part A Funds

• Recruiting and retaining highly-qualified teachers and principals

• Training teachers, paraprofessionals and administrators• Recruiting and hiring supplementary staff • Reducing class size in grades K–3 (need to complete

template and attach to application)• Building “highly qualified” teachers who demonstrate a high level of competency in each of the (core) academic

subjects

Purposes

Description of Core Academic Subjects –The term “core academic subjects” means

English, reading or language arts, mathematics, science, foreign languages, civics and

government, economics, arts, history and geography

[Section 9101(11)]

Professional Development

Professional Development

5 Required Days………

Funds can be utilized to facilitate Keynote speakers/consultants

relative to Title II, Part A topics

• Can focus on improving the knowledge of teachers, principals and paraprofessionals in core academic subjects

• Can focus on effective strategies, methods and skills, and use of state academic content standards and state assessments

Professional Development

• Provide training how to teach and address the needs of students with different learning styles

• Provide training in improving student behavior• Provide training to enable teachers and principals to

involve parents in their child’s education• Provide training how to understand and use data

Professional Development

Professional Development Budget Line Descriptions

• Enter enough information to make your intention clear to the reviewer (i.e. number of days/hours, number of staff participating, cost per session/day/hour).

• Provide justification for each budget item funded from Title II, Part A. How does it support the strategies and activities in the DIP?

• Ensure the budget item is reasonable, necessary and allocable for Title II, Part A.

• The District is required to have new teacher mentoring. It must:

Assign a mentor to new teachers Provide at least 15 days of professional

development over 3 year•Some contracts require mentoring under

certain circumstances•Title II, Part A mentoring must be in

addition to the legal requirements

Guidelines for Teacher Mentoring

• Substitute services for Title II, Part A Class size reduction teachers

• Substitute services for teachers who are participating in Title II, Part A funded professional development activities

Use of funds must be reasonable and necessary

Allowable Expenses for Substitute Teachers

MDE requirements:• CSR is identified in the needs assessment• After meeting contractual obligations , CSR is

allowed: Only in grades K-3 Where adding teacher reduces class size to 17 or less When serving high risk students When sustained over multiple years When instructional strategies are changed

• Impact on achievement must be measurable

Class Size Reduction (CSR)

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Transferability

• Districts may only transfer funds from Title II, Part A to Title I, Part A

• Districts may transfer up to 100% of Title II, Part A funds into Title I, Part A AFTER the private school equitable share has been calculated

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Title II, Part ARefer to the Title II, Part A FAQs at www.michigan.gov/ofs regarding:•Recruitment•Merit Pay •Retention Bonuses•Teacher Mentoring•Contracting Services•Tuition

Carryover Funds

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Identifying Available Carryover Funds

2012-13 funds that were approved but not expended may be made available as carryover through the amendment process after certification of the Final Expenditure Report

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Title I Carryover 15% Limit• Applies to Districts with allocations of $50,000 or

more• Carryover may not exceed 15% of the initial year’s

allocation• All unspent reservations are included in the 15%

carryover limit• May be waived once every three years

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Carryover Funds from 2012-13 Reservations

• If a District’s Title IA allocation is greater than $500,000, it must set aside 1% of its allocation for parental involvement. If this reservation is not spent during the year it was reserved, when carried over into the next school year, it must be used for its original purpose.

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Private Nonprofit Equitable Share of Carryover

• If carryover results from lack of full participation by the private school, then carryover fund use may be determined by the District

• If carryover results from circumstances under the control of the District, then the carryover funds must be reserved for services to the private school

Office of Special Populations

Title IA, Title IC, Title ID, Title III, Homeless

Alternative Language Program• Upload a description of the Alternative Language

Program (ALP) for English learners as an attachment to the Consolidated Application

For existing ELS For possible new EL enrollees

• Acquire template at www.michigan.gov/OFS under programs - “Title III - English Learner & Immigrant Education Programs “

Sample Alternative Language Program Template

Proficiency levels Level of service/# of hours daily(from general funds)

Mode of delivery(from general funds)

Staff providing service(from general funds)

Basic Examples: Push-in for language development and common core content area learningPush-in for language development to newcomersCollaborative teaching in classrooms between a bilingual/ESL HQ staff and classroom teacher (language & content)

Examples:Certified bilingual/ESL endorsed teacher;Bilingual/ESL Resource Teacher;Bilingual/ESL Resource TeacherSIOP Trainer/Coach working with teachers; “Floating” SIOP Trained staff;Bilingual HQ paraprofessionals who are supervised by, and consult with a bilingual/ESL endorsed teacher

Low intermediate

High Intermediate

Proficient/Advance Proficient

Name of School District/PSA: Name of the Title III/EL contact person, email address, & phone number:

Professional DevelopmentWorld-Class Instructional Design & Assessment (WIDA) English Language Proficiency Standards:

• Will replace current ELP standards• MDO-OFS Train the Trainer in March 2013• Regional workshops at the ISDs and local districts/PSA’s

• For more information contact Maria Silva at SilvaM@michigan.gov

Title I, Part A Services to Homeless Studentswww.michigan.gov/ofs

Tools and Resources2012-13 Consolidated Application Important Information

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Delivery System for Special Populations

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Supplement, Not Supplant

Supplementing

• Categorical funds are additional resources to provide targeted services beyond the basic educational program

• Categorical funds do not replace, nor are they a substitute for foundation dollar expenditures

Supplanting[Title I, Part A, Section 1120 A (b)]

•Substituting or replacing funds from non-federal sources (state/local) for existing or previously existing instructional programs or non-instructional services

•Substituting or replacing funds from other federal/state programs required by law for specific categories of students

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Supplement, Not Supplant

• State and local funds must be used for all activities that are a District responsibility

• A District is responsible for all school operating requirements under state and local laws or policy

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District ResponsibilitiesThis includes, but is not limited to:•Basic education classroom teacher salaries•Support personnel salaries•Administrator salaries•Basic classroom supplies and materials•Operation and maintenance

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District Responsibilities• Contractual agreements with employees• Transportation• Required state assessments• Training and mentoring new teachers

- District/School accreditation- School improvement planning- Planning and writing the district’s core curriculum- Complying with P.A. 25 requirements- Training and mentoring new teachers- Professional development for teachers (minimum 5

day requirement)

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Questions and AnswersContact your Regional Office of Field Services

Consultant:Region 1…………………….517-373-4009Region 2……….……………517-373-0161Region 3…………………….517-373-6341Region 4…………………….517-373-4004Region 5…………………….517-373-4212