Office Automation Final
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Transcript of Office Automation Final
A vision of automation A hundred years
ago, the concept of the future lacked one major ingredient... the computer!
Office automation
Refers to the varied machinery and software used to digitally create, collect,store,manipulate and relay office information.
Office information functions include word processing, Graphics, desktop publishing and email.
Backbone of office automation is LAN
Different office activities Document Capture Document Creation Receipts and
Distribution Filling, Search,
Retrieval and Follow up
Calculations Recording Utilization
of Resources
Data Storage: Word processing, Desktop publishing, Image handling software, spreadsheet programs
Word processing-inputting(via keyboard) and manipulation of text on computerDesktop publishing-combining features of word processor with advanced page design and layout features.Image handling software-images are converted into digital files.Spreadsheet programs-allow manipulation of numeric data.
Used for financial management, financial projection and accounting
Data Exchange
Data Exchange-information exchange between more than one user or participant.
e.g.:-Electronic mail, voice mail and facsimile Groupware systems-Electronic meeting allow geographically
dispersed participants to exchange information in real time. Digital copiers-All-in-One connectable to computer networks
(copying,printing,faxing,scanning)
Data Management
Track both short-term and long-term data in the realms of financial plans, workforce allocation plans, marketing expenditures, inventory purchases.
Task management or scheduling systems monitor and control various projects and activities within the office.
Electronic management systems monitor and control office activities and tasks through timelines, resource equations and electronic scheduling.
Office Automation Considerations Cost of the system Physical Condition Level of technical support Compatibility with other
systems Complexity of the system Compatibility with the
business area Training
Office automation: Hardware and Software
Office automation: What it means to Bharat Petroleum Enterprise Resource
Planning(ERP) Business Warehouse(BW) Intralink Cyber Docs Facility Management Email Data warehouse BPCL is the only Oil
Company in India to provide “Astranova” -- Apron Fuel Management System for Aviation customers