Office 5s Checklist
22
PLS Office 5S + Safety Audit Form - Draft CATEGORY CRITERIA AUDIT PERIOD SCORING SYSTEM Sort Distinguish between what is needed and not needed 1 2 3 4 Scale / # Problems Rating / Score Procedures are established to identify unnecessary items High - 5 or more 0 Unneeded equip., storage, furniture, etc. exist 3-4 1 Unneeded items on walls / bulletin boards, etc. exist 2 2 Aisles, stairways, corners etc. are free of items 1 3 Low - None 4 Set in Order A place for everything and everything in its place 1 2 3 4 SHEET SUMMARY All items have a specific location Average Scores 1 2 3 4 Sort 0.0 0.0 0.0 0.0 Set in Order 0.0 0.0 0.0 0.0 All items are placed in the proper location Shine 0.0 0.0 0.0 0.0 Aisleways, workstations, equipment locations are identified Standardize 0.0 0.0 0.0 0.0 Sustain 0.0 0.0 0.0 0.0 Shine Routine discipline maintaining a clean and organized workplace 1 2 3 4 Total Average Score 0.0 0.0 0.0 0.0 Equipment, computers, work surfaces, and storage areas are clean Garbage and recyclables are collected and disposed correctly E-mails and paper are filed daily Shared areas are cleaned and maintained regularly Average Scores Q1 Q2 Q3 Q4 Sort 0 0 0 0 Standardize Preventing the area from having abnormal operating conditions 1 2 3 4 Set in Order 0 0 0 0 Shine 0 0 0 0 Staff is trained and fully understands 5S procedures Standardized 0 0 0 0 5S standards are clearly displayed Sustain 0 0 0 0 Visual management tools identify if work is complete Sustain Stick to the rules (self-discipline) 1 2 3 4 Area Audited: Everyone is involved in the improvement activities Standardized cleaning and work procedures are followed Auditor: 5S documentation and instructions are current 5S audits occur regularly Comments Sort Through & Discard Unused Items Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas) Use Labels, Lines, Signs & Colors to identify Normal vs. Abnormal Conditions Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organized Personal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized Cleaning is a Method of Inspection, Look for Hidden Defects Standardize the Rules to Make 5S a Habit Specific cleaning and organizing tasks have been developed and assigned for the work area Sustaining plans are developed to ensure accountability
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Transcript of Office 5s Checklist
PLS Office 5S + Safety Audit Form - Draft
CATEGORY CRITERIA AUDIT PERIOD SCORING SYSTEMSort Distinguish between what is needed and not needed 1 2 3 4 Scale / # Problems Rating / Score
Procedures are established to identify unnecessary items High - 5 or more 0Unneeded equip., storage, furniture, etc. exist 3-4 1Unneeded items on walls / bulletin boards, etc. exist 2 2Aisles, stairways, corners etc. are free of items 1 3
Low - None 4
Set in Order A place for everything and everything in its place 1 2 3 4 SHEET SUMMARYAll items have a specific location Average Scores 1 2 3 4
Sort 0.0 0.0 0.0 0.0
Set in Order 0.0 0.0 0.0 0.0All items are placed in the proper location Shine 0.0 0.0 0.0 0.0Aisleways, workstations, equipment locations are identified Standardize 0.0 0.0 0.0 0.0
Sustain 0.0 0.0 0.0 0.0Shine Routine discipline maintaining a clean and organized workplace 1 2 3 4 Total Average Score 0.0 0.0 0.0 0.0
Equipment, computers, work surfaces, and storage areas are cleanGarbage and recyclables are collected and disposed correctlyE-mails and paper are filed dailyShared areas are cleaned and maintained regularly Average Scores Q1 Q2 Q3 Q4
Sort 0 0 0 0Standardize Preventing the area from having abnormal operating conditions 1 2 3 4 Set in Order 0 0 0 0
Shine 0 0 0 0Staff is trained and fully understands 5S procedures Standardized 0 0 0 05S standards are clearly displayed Sustain 0 0 0 0Visual management tools identify if work is complete
Sustain Stick to the rules (self-discipline) 1 2 3 4 Area Audited:Everyone is involved in the improvement activitiesStandardized cleaning and work procedures are followed Auditor:5S documentation and instructions are current5S audits occur regularly
Comments
Sort Through & Discard Unused Items
Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas)
Use Labels, Lines, Signs & Colors to
identify Normal vs. Abnormal Conditions
Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organizedPersonal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized
Cleaning is a Method of Inspection, Look for
Hidden Defects
Standardize the Rules to Make 5S a Habit
Specific cleaning and organizing tasks have been developed and assigned for the work area
Sustaining plans are developed to ensure accountability
Office 5S Action Plan
There are 0 open action items
Code: A- Action; R - Recommendation; S - StatementStatus: O - Open; C - Complete
Code Description
1234567891011121314151617181920
Objective :
Item #
Current Date
Office 5S Action Plan
StatusResp Primary
Start Date
End Date
Date Closed
Office 5S Action Plan
Remarks / Comments
RED TAG ISSUE OR PROBLEM: TAG #
ACTION NEEDED (circle one and note comments if necessary): 1: Throw Away 2: Organize 3: Improve 4: Resolve 5: Other
DATE OF TAG: CATEGORY (if appropriate): DATE OF COMPLETION:
TAGGED BY: ASSIGNED TO: REVIEWED BY:
ACTION TAKEN:
RED TAG ISSUE OR PROBLEM: TAG #
ACTION NEEDED (circle one and note comments if necessary): 1: Throw Away 2: Organize 3: Improve 4: Resolve 5: Other
DATE OF TAG: CATEGORY (if appropriate): DATE OF COMPLETION:
TAGGED BY: ASSIGNED TO: REVIEWED BY:
ACTION TAKEN:
RED TAG ITEMS LOG
Item Tagged Reason for Tagging Notes / Disposition
123456789
10111213141516171819202122232425
Tag Number
5S MATURITY LEVEL SUMMARYSORT SET IN ORDER SHINE
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
MATURITY LEVEL
LEVEL 5 Focus on
Prevention
Employees are continually seeking improvement opportunities.
Anyone can walk into the work area and easily locate items. Abnormal conditions are visually obvious and corrective action measures are in place.
Area employees have devised a dependable and documented method of preventive cleaning and maintenance. Work area cleanliness and organization are a way of life.
LEVEL 4 Focus on Consistency
A dependable documented method has been established to maintain a work area free of unnecessary items.
A dependable and documented method has been established to recognize, with a visual sweep, if items are out of place or exceed quantity limits.
5S schedules detailing tasks and responsibilities are understood and practiced.
LEVEL 3 Make It
Visual
All unnecessary items have been removed from the work area.
Designated locations are marked to make organization more visible.
5S schedules detailing tasks and responsibilities are developed and utilized.
LEVEL 2 Focus
on Basics
Necessary and un-necessary items are separated.
A designated location has been established for all items.
Workplace areas are cleaned on a regularly scheduled basis.
LEVEL 1 Just
Beginning
Necessary and unnecessary items are mixed together in the work area.
Tools, supplies, books and materials are randomly located.
Workplace areas are dirty and disorganized.
5S MATURITY LEVEL SUMMARYSTANDARDIZE SUSTAIN
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
Employees are continually seeking the elimination of waste, all changes are documented and information is shared with employees.
Employees maintain consistent standards in compliance with the 5S program.
Workplace method improvements are visible and understood by all employees.
Checklists exist showing that employees follow through on 5S schedules.
Workplace method improvements are being incorporated and documented.
5S schedules detailing tasks and responsibilities have been developed and are utilized.
Workplace methods are being improved, but changes have not been documented.
A recognized effort has been made to improve the condition of the work environment.
No attempt is being made to document or improve current processes.
Minimal attention is spent on housekeeping.
5S MATURITY LEVEL SUMMARYIMPROVEMENT INITIATIVES
Trend DataPeriod Goal Rating
1 0.02 0.03 0.04 0.0
Fill in your goals for each period
Current Average Score 0.00
Sort
Set in Order
ShineStandardize
Sustain
0.00.51.01.52.02.53.03.54.0
Office 5S
1 2 3 40
0.5
1
5S Perfromance
Goal Rating Period
Ave
rage
Rat
ing
Current Average Score 0.00
Sort
Set in Order
ShineStandardize
Sustain
0.01.02.03.04.0
Office 5S
1 2 3 40
0.5
1
5S + Safety FY05 Perfromance Trend
Goal Rating Period
Ave
rage
Rat
ing
Current Average Score 0.00
Sort
Set in Order
ShineStandardize
Sustain
0.01.02.03.04.0
Office 5S
1 2 3 40
0.5
1
5S + Safety FY05 Perfromance Trend
Goal Rating Period
Ave
rage
Rat
ing
Current Average Score 0.00
Sort
Set in Order
ShineStandardize
Sustain
0.01.02.03.04.0
Office 5S
1 2 3 40
0.5
1
5S + Safety FY05 Perfromance Trend
Goal Rating
PeriodA
vera
ge R
atin
g
