ODOT’s Structure Management System (SMS)

Mike Brokaw, P.E.Bridge Inspection EngineerOhio Department of Transportation1980 West Broad Street – Mail Stop 5180Columbus, OH 43223

Why?

Primary• FHWA Metrics• MAP-21 Element Level

Requirement on NHS• Mainframe

Secondary• Interactive• Updates• Management System

– Inventory– Inspection– Maintenance– Maps– Queries– Responsibility– More User Friendly

Who?

IT

Bridge

BA

Vendor

TEST

NEEDS vs.

WANTS

Who?

Who?

What?

• SMS is a web-based inspection, inventory, maintenance and management system that will replace the current mainframe Bridge

Management System (BMS)– BMS Data?– Offline Version?

Step 1: Get a Username and Password to enter SMS

ODOT EmployeesYou already have one, the Username and Password will be the same as your login for your ODOT computer (skip Step 2)

“Externals”https://myodot.state.oh.us

Step 2: MyODOT (non-ODOT only)

https://myodot.dot.state.oh.us

Step 2a: URL

Step 2: MyODOT (non-ODOT only)

Step 2b: Request Basic Account

Step 2c: Request Basic Account

Step 2: MyODOT (non-ODOT only)

Step 2: MyODOT (non-ODOT only)Step 2c: Complete Account Information

Step 2c: Complete Account Information

Step 2: MyODOT (non-ODOT only)

Scenario 1 – Success!

Step 2: MyODOT (non-ODOT only)

Scenario 2 – Partial Success, You Already Have a MyODOT account

If log-in fails after Go-Live then email SMS@dot.state.oh.us

to place you in the system

Step 3: Log In

ODOT: “dot\” usernameExternals: “odotonline\” username

Main Dashboard_Default

Main Dashboard_Default

How?

How?

• Online

• Offline

• Paper

http://www.dot.state.oh.us/Divisions/Engineering/Structures/Pages/Structure-Management-System.aspx

Step 4: Find a Bridge_Using the Tree

Step 4: Find a Bridge_Using the “Type Asset Name” field

Step 4: Finding a Bridge_Using the Child Assets

Step 4: Finding a Bridge_Using the Report Filter

Step 5: Found a Bridge_Asset Detail Page

Latest Inspection Data (Field Report)

Bridge Inspection Field Report

Batch Printing Field Reports

Step 5: Found a Bridge_Asset Detail Page

Inventory Only, Direct Access to

Central Database values

Both Inspection and Inventory,

with a P.E. submission

Process

Step 6: Create an Inspection Report

Step 7: Within an Inspection Report

Ratings and Comment

Inventory Shortcuts

Navigation & Forms

Inspection Ratings and Comments

Inventory Shortcuts

Forms_Inspection

Forms_Misc

Forms_Inventory

Step 8: Submit Report_Within a Report

Step 9: Approve a Report

Step 8 or 9: Outside of a Report

When?Considerations• Fixing known priority issues–OSE - User– IT – Data, Security, IQ Tables

• Stable Code – 3-4 weeks• Black-out – 3-4 weeks• Consideration for minimal

interruption for the NBIS data submission

• Years?• Months?• Weeks?

When?

• Go Live will be in 2014

What Next?

SMS

Inspection Manual

Element Level