October 2, 2004

IT for ToastmasteringAkira Saito, ATM-S

Based on “The Status Report, ” Speeches By Management,Advanced Communication And Leadership Program

Table of ContentTable of Content

EE--mailsmails

HomepagesHomepages-- Club HPClub HP-- T.I. HPT.I. HP

Office ApplicationsOffice Applications

Internet to hone your EnglishInternet to hone your English

Tips for eTips for e--mailingmailing

DTTMC Membership Growth DTTMC Membership Growth and Eand E--mail Users Ratiomail Users Ratio

60

1991 2000 2004

20

40

# members

E-mail users ratio

1991 - 2000 : 6.4%Membership growth (CAGR)

2000 - 2004 : 8.2%

100 %

60 %

DTTMC established

DTTMC HP and ML started

Before and After EBefore and After E--mail mail IntroducedIntroduced

Before, without e-mailAverage Average ## phone calls for prephone calls for pre--meeting meeting communications: 25 communications: 25 -- 3030Some members difficult to catch (away on Some members difficult to catch (away on business trip etc.) business trip etc.) Time consuming, although of human touchTime consuming, although of human touchAdvance circulation of dayAdvance circulation of day’’s program not possibles program not possible

Now, with e-mail

● Average # e-mails: 10 - 15● A Productive, though mechanical ● Advance circulation of day’s program possible

Number of ENumber of E--mails Exchanged mails Exchanged thruthru DTTMC DTTMC Mailing List (Mailing List (YohooYohoo ee--Group)Group)

As of 2004/09/27JAN FEB MAR APL MAY JUN JUL AUG SEP OCT NOV DEC

2004 64 45 80 69 40 51 90 70 78

2003 38 90 30 24 48 31 70 142 39 78 29 39

2002 63 40 73 51 53 32 71 26 29 29 27 17

2001 70 19 90 51 66 41 35 34 59 57 49 56

2000 17 39 46 29 86 67 86 50 51 50 55

Total approx. 3000 mails exchanged thru DTTMC ML in 4 years

TM Club Growth in Japan andTM Club Growth in Japan andHomepage Owners RatioHomepage Owners Ratio

1991 2000 2004

20

40

60# Club

HP Owners ratio

Club growth (CAGR)1991 - 2000: 7.5%2000 - 2004: 12.0%

80 %

55 %

DTTMC established

DTTMC HP and ML started

Before and After Club Homepage Before and After Club Homepage IntroducedIntroduced

Before, without HP (only with flyers and newsletters)Local and limited distribution and postingLocal and limited distribution and postingDemanding much energy to issue flyers and Demanding much energy to issue flyers and newsletters newsletters -- quarterly at bestquarterly at bestNo way to release information on irregular schedulesNo way to release information on irregular schedules

Now, with HP

● Global outreach Global outreach -- intrinsic capabilityintrinsic capability● Easy and frequent update of information possibleEasy and frequent update of information possible● Can provide rich information about the ClubCan provide rich information about the Club

9 out of 10 guests visit the Club attracted by DTTMC HP!!

T.I. Homepage as a Tool Box for T.I. Homepage as a Tool Box for Club ManagementClub Management

Pay due renewalsPay due renewals

Assign Club Officers Assign Club Officers

Add new membersAdd new members

Get new members promotion kitGet new members promotion kit

District Performance ReportDistrict Performance Report

Submit award applicationsSubmit award applications

Order suppliesOrder suppliesetc.etc.

Office Apps For Club ManagementOffice Apps For Club ManagementRole assignment scheduling by VPRole assignment scheduling by VP--EE

Club roster maintenance by SecretaryClub roster maintenance by Secretary

Flyer printout by VPFlyer printout by VP--PRPR

DayDay’’s program/agenda prep by s program/agenda prep by TMoDTMoD

Homepage building and maintenance by Homepage building and maintenance by Web masterWeb master

Excel

Excel

Word

Word

HTML, HP Builder

Internet Is a Gold Mine to Develop Internet Is a Gold Mine to Develop English Language ProficiencyEnglish Language Proficiency

Numerous sites for readingNumerous sites for readingNewspapersNewspapersLibraries Libraries Museums, etc. etc.Museums, etc. etc.

Speech and debate listening sitesSpeech and debate listening sitesNational Press Club of NPRNational Press Club of NPRJustice TalkingJustice TalkingKennedy School Kennedy School –– Institute of Politics, Harvard University Institute of Politics, Harvard University Commonwealth Club, etc. etc.Commonwealth Club, etc. etc.

Many dictionary sitesMany dictionary sites

Great many joke sitesGreat many joke sites

WhatWhat’’s Next?s Next?

Better use of Bulletin Board in DTTMC Better use of Bulletin Board in DTTMC HP for online discussionsHP for online discussions

Creation of audio archives (better yet, Creation of audio archives (better yet, video archives) of award winning video archives) of award winning speeches in DTTMC HP speeches in DTTMC HP -- Need some Need some investmentinvestment

OthersOthers

Few Things To Remember in Few Things To Remember in EE--mail Communicationsmail Communications

Never write a mail when you are angry Never write a mail when you are angry or upset.or upset.

Never use automatically inserted Group Never use automatically inserted Group address when you mean to respond to a address when you mean to respond to a single person or few persons.single person or few persons.

Do not send out to third party a mail Do not send out to third party a mail received from someone elsereceived from someone else

SummarySummary

Toastmasters operation today Toastmasters operation today depends heavily on ITdepends heavily on IT

IT literacy and English IT literacy and English language proficiency go hand in language proficiency go hand in handhand