October 14-17, 2019 / Atlantic City, NJ - ACVC
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2019 PROSPECTUS
Transcript of October 14-17, 2019 / Atlantic City, NJ - ACVC
2 0 1 9 P R O S P E C T U S
DEAR INDUSTRY PARTNER,
Celebrating its 30th anniversary, the Atlantic Coast
Veterinary Conference® (ACVC), is the premier
resource for news and information in veterinary
health care. We are excited to present this event
to the veterinary community and look forward to
providing all exhibitors and sponsors unparalleled
opportunities to reach over 2,000 veterinarians,
veterinarian technicians, veterinary students, office
managers, and practice managers.
Please review our sponsorship prospectus and
contact [email protected] to secure your booth space
and sponsorship programs. Additionally, visit acvc.
org for more information on all things ACVC 2019
and acvcfloorplan.com to book a booth at our
exhibit hall.
We value your partnership as an exhibitor and look
forward to hosting you from October 14 to 17, 2019,
at the Atlantic City Convention Center in Atlantic
City, New Jersey.
Sincerely,
ANDREW TORNABENENational Accounts Associate
ABOUT ACVC
For 30 years, the Atlantic Coast Veterinary Conference®
(ACVC) has been the best opportunity to reach industry-
leading experts in the veterinary profession. In 2018, the
conference included over 1500 veterinarians, technicians,
hospital managers, and office staff from all over the country.
ACVC, a dvm360 conference, is the premier resource for
news and information in veterinary health care. With the
added value of dvm360’s connection to the veterinary
community, there are more ways than ever to reach your
target audience.
O C T 14-17
WWW.ACVC.ORG
609.325.4915
Exhibitor PricingExhibits are available on a first-come, first-served basis. Space is limited. The Atlantic Coast Veterinary Conference® reserves the right to make any last-minute booth assignment changes.
Booth Size Price 10’ x 10’ In-line $195010’ x 20’ In-line $370010’ x 10’ Corner $225010’ x 20’ Corner $4000
Show supplies can be ordered by our exhibitor show provider.
Included With Your Booth Space: • Listing on ACVC website, on-site program guide,
and ACVC mobile app
• Three complimentary exhibitor badges per 10 × 10 ft booth space*
• Pipe and drape in show colors (carpet is not provided but is required)
• Lunch on Tuesday, Wednesday, and Thursday
• Exhibitor breakfast on Thursday
Badge PackagesDoes your company require more exhibit-hall badges than the complimentary ones included with your booth space? Purchase additional badges with our convenient badge packages pricing.
Badge Packages PriceExhibit hall - only access badge $99/person
Please visit acvcfloorplan.com for the most up-to-date floor plan.
EXHIBIT HALL
CONTRACT TERMSThe Atlantic Coast Veterinary Conference® (ACVC), hereafter referred to as Management, is hereby requested and authorized to reserve exhibit space for our use during ACVC to be held at the Atlantic City Convention Center, Atlantic City, New Jersey. Every effort is made to assign space per exhibitors preference.
Company Contact Information:
Exhibit Space: Pricing increases December 31, 2018.
Exhibitor Listing for ID Sign, Publications and Online (if different from above) :
Company Name
Company Email
Street Address City
State Country Postal/Zip
Phone Fax
Website
Company Name
Contact Name Email
Please Note: Management reserves the right to assign exhibitors to the best alternate space in the event that all of first three choices are already reserved and/or to make reasonable shifts in location for the benefit of the exhibitor or the betterment of the exhibition.
Payment Information: 50% deposit is required; full payment is due August 19, 2019.
We agree to comply with the Conference Information and Policies found enclosed with this contract and enclose $ . (At least 50% of the total price of the requested space must be submitted with this form, with the balance due by Monday, August 19, 2019. Entire payment may be enclosed if you so desire). Failure to submit payment in full by this date may result in forfeiture of booth space and deposit. Please initial here
Make checks payable to: American Veterinarian, 2 Clarke Drive, Suite 100, Cranbury, NJ 08512 | Phone: 888-949-0045 | Fax: (908) 450-1340
❏ Check enclosed ❏ VISA ❏ MasterCard ❏ Discover ❏ American Express
Credit Card Number Expiration Date
Print Card Holder’s Name CVV
Signature
2019 EXHIBIT SPACE CONTRACT
October 14-17, 2019 / Atlantic City, NJ
Booth Space Options:
10’x10’ (In-Line) $1950
10’x20’ (In-Line) $3700
10’x10’ (Corner) $2250
10’x20’ (Corner) $4000
Total Amount Due $
Please list any competitors that ACVC should be aware of when confirming booth location:
Booth Location Choices:
First Choice:
Second Choice:
Third Choice:
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Product Theater
VETERINARY CROSSFIRE®
Sponsor the accredited, engaging, and thought-provoking panel discussion and debate that kicks off the Welcome Reception on Monday evening. Heavy hors d’oeuvres and a ticketed bar are available for attendees.
Veterinary Crossfire® sponsorship includes: • Full-page ad in on-site conference program
• Tabletop display at entrance to General Session
• Floor clings leading to Hall A with client’s branding
• Branded materials inside Hall A (cocktail napkins, cups, water bubble stickers, signs at the bars, tabletop discs, and trash receptacle decals)
• Bag insert
GENERAL SESSION SPONSORSHIPGeneral Sessions are accredited and take place Tuesday, Wednesday, and Thursday mornings between 7:30 AM and 8:30 AM. Breakfast is served to attendees, and sponsors should expect 500-plus people in the audience.
General Session sponsorship includes: • Selection of topic and faculty
• Introduction of topic and faculty at start of session
• Full-page ad in on-site conference program
• Tabletop display at entrance to General Session
• Floor clings leading to Hall A with client’s branding
• Bag insert*Three sponsorships available
FACULTY SPONSORSHIPSponsor a faculty at ACVC! With over 30 faculty and 20 topics, ACVC offers multiple opportunities to position your brand around insights from the industry’s top experts.
Faculty sponsorship includes: • Introduction of topic and faculty at
start of session
• Literature on session chairs
• Full-page ad in on-site conference program
• Logo next to presentation title on mobile app and printed program guide
• Bag insert
CONTENT SPONSORSHIPSEXHIBIT SPACEEach 10’x10’ exhibit space includes the following:
• Pipe & Drape with Company ID Sign*
• Furniture Package: 1 - 6’ draped table, 2 chairs, 1 wastebasket
• 3 Exhibit Staff Badges (additional badges can be purchased separately)
• Listing on ACVC website, Onsite Program Guide and ACVC Mobile App
• Carpet is not provided but is required
* Pipe & Drape and Table drape will be provided in show colors
SET UP/TEAR DOWN & EXHIBIT HOURS:
Exhibitor Move In: Monday, October 14th 1:00pm-5:00pm Tuesday, October 15th 7:00am-9:00am
Exhibit Hall Hours:
TUESDAY, October 15thLunch: 12:05pm-1:20pm PM Break: 3:10pm-3:55pm Reception: 4:45pm-6:15pm
WEDNESDAY, October 16thLunch: 12:05pm-1:20pm PM Break: 3:10pm-3:55pm Reception: 4:45pm-5:45pm
THURSDAY, October 17th AM Break: 9:30am-10:15am Lunch: 12:05pm-1:20pm
Exhibitor Move Out: Thursday, October 17th 1:30pm-6:00pm
Exhibit space must not be torn down until close of the exhibit hall Thursday, October 17th at 1:20pm. Early tear downs may result in exhibit fines and/or forfeiture of future exhibit space.
BOOTH PAYMENT AND CANCELLATION POLICY50% non-refundable deposit is required upon returned signed contract. Booth(s) will not be assigned until deposit is received. Late payments may result in Show Management choosing an exhibit space for the exhibiting company if all requested spaces are taken by the time payment is received.
Full payment is due no later than Monday, August 19, 2019. Payment not received by this date may result in forfeiture of exhibit space. No exhibitor will be permitted to move into exhibit space without full payment collected.
EXHIBIT SPACE ASSIGNMENTShow Management will make every attempt to guarantee your exhibit space priority choices; how-ever there may be times when Show Management discretion may be used in assignments.
If a selection is made that is not listed on your contract, Show Management will notify you of the exhibit space choice and discuss your options to
best accommodate your exhibit.
Occasionally, there is a need to reassign space after booth confirmations are executed. Show man-agement will notify in such cases and discuss your options to best accommodate your exhibit.
EXHIBIT SPACE CONTRACT DEADLINESReturning exhibitors may return their contract up to January 1, 2019 for priority placement. After January 1, 2019, exhibit space will be open to all other vendors.
EXHIBIT SPACE RESTRICTIONSAll exhibits (except Islands) will contain 8’ high pipe & drape back wall and 3’ high side drapes. Exhibit construction may not exceed 8’ in height and any construction over 4’ in height, must be kept within 3’ of the exhibit back wall. Any varia-tions to exhibit height must be approved, in writing, by Show Management.
No natural gas or propane burning equipment is permitted.
No helium balloons or stickers are permitted.
Nothing may be affixed to the drape or any Con-vention Center walls or structures.
All exhibit materials, including vehicle exhibits, must conform to the fire regulations of the Conven-tion Center.
All food & beverage sampling/distribution must be approved by, and contracted through, the Conven-tion Center’s official caterer, Ovations. No outside food or beverage will be permitted.
Aisle space is intended for foot traffic and may not be used as additional exhibiting space. All staff and exhibit materials must stay within the contracted exhibit space and not infringe on any aisle space.
Exhibitors are encouraged to host giveaways/drawings in their exhibit space, however, ACVC will not provide for announcements of the giveaway or winners during the show.
EXHIBITOR SERVICESShow Management will designate an official general service contractor for the Atlantic Coast Veterinary Conference®. An exhibitor kit with all order forms for exhibit materials, utilities, lead retrieval, internet and shipping/drayage instructions will be available approximately 3-4 months prior to the Conference.
LABOR POLICY/UNLOADING VEHICLESThere are no restrictions on exhibitors working in the booth as long as the person working in the booth is a fulltime employee of the exhibitor. The official general service contractor will offer labor to those exhibitors who wish to hire official labor to work in the booth.
In addition, exhibitors can unload and reload their own vehicle at the loading dock in a specified area provided:
• They provide their own hand trucks
• They utilize no motorized lift equipment
• The vehicle is no larger than a panel van
Exhibitors may hand carry exhibit material through the garage entrance provided they do not utilize material handling equipment other than personal luggage carriers.
LIABILITYIn case the premises of Atlantic City Conven-tion Center shall be destroyed or damaged, or if the show fails to take place as scheduled or is interrupted and/or discontinued, or access to the premises is prevented or interfered with by reason of any strike, lock out, injunction, act of war, act of God, emergency declared by any governmental agency or by Management, or for any other reason, Management may, in its sole discretion, relocate the site of the show or terminate this contract. In the event of show relocation or termination, the exhibitor hereby waives any and all damages and claims for damages against Management or Atlantic City Convention Center. In the event of termination of the contract, the exhibitor agrees that the sole liability of Management shall be to return to each exhibitor his space payment less his pro-rata share of all costs and expenses incurred and committed by Management.
The Management and Atlantic City Convention Center and the Convention Services Contractor are not responsible for any injury to any exhibitor or to exhibitor’s employees or property, or for loss by fire, theft, damage, delay, or any cause whatsoev-er, while exhibits and merchandise are in transit to and from the building or while in the building. Exhibitors who desire to carry insurance on their exhibits may do so at their own expense. Each exhibitor expressly releases Management, Atlantic City Convention Center and the Convention Ser-vices Contractor from such liabilities and agrees to indemnify them against any and all claims for such injury, loss or damage. The Management reserves the right to remove or eliminate any objectionable exhibits, persons, advertisements, souvenirs, or any other feature or action which might harm or impair the high standards of the Conference.
CONDUCT OF EXHIBITORSACVC reserves the right to close any exhibit that conducts solicitation in an objectionable manner or infringes on the rights and privileges of other exhibitors. All activities of each exhibit MUST be confined to the exhibitor’s allotted space. Show Management will immediately close any exhibit whose representatives are found conducting busi-ness in the aisle, or other public space.
2019 EXHIBIT SPACE CONTRACT
October 14-17, 2019 / Atlantic City, NJ
PRODUCT THEATERThe product theater is an opportunity to educate a captive audience of veterinarians right on the exhibit floor. Anything from sales demonstrations to clinical education can be presented in a 60 minute time frame in a closed-off theater space.
Product Theater sponsorship includes: • Sponsorship recognition
• Ad in ACVC dailies
• ROS banner on ACVC website
All advertising sponsorships also include: • Logo on signs throughout the convention center
• Logo on website, mobile app, and on-site guide
• Bag insert
ONSITE CONFERENCE PROGRAM ADVERTISINGAdvertise in the onsite conference program for additional name recognition and branding.
Ad Size/Position PriceInside Front Cover $1350
Inside Back Cover $1350
Back Cover $1650
Full-Page Ad $1500
Half-Page Ad $ 550
DEDICATED ATTENDEE EMAIL BLASTSend an email to the ACVC distribution list about a product or service you will be showcasing at the conference. Sponsor must provide ACVC with text and graphics and ACVC will send to our database on your behalf. (Must have an exhibit booth to take advantage of this offer)
ENHANCED MARKETING SPONSORSHIP Requires exhibit booth.
• Logo on signs throughout the convention center
• Logo on website, mobile app, and on-site guide
TOTE BAGSShowcase your brand’s logo to all conference attendees on the official ACVC 2019 conference tote bags at check-in.
NOTEPADSDisplay your branding on an essential element of any conference—a notepad!
Place your branding on the most highly trafficked areas of the convention center for all attendees to see.
ELEVATOR CLINGSEffectively brand your product or service on the elevators as attendees navigate the convention center.
ESCALATOR CLINGSElevate your product or service at the forefront of the convention center with escalator cling branding.
WALL CLINGSPosition your product or service throughout the walls of the convention center with wall cling branding.
FLOOR CLINGSBrand your product or service amongst the conference foot traffic with floor cling branding.
TABLE GRAPHICS Place your brand on the tables in the convention center with table graphic branding.
COLUMN WRAPSFeature your brand prominently in the convention center with column wraps.
BANNERS Showcase your product or service effectively to attendees with banner branding.
ADVERTISING SPONSORSHIPSSIGN SPONSORSHIPS
PENSAttendees will be taking lots of notes! Why not give them a writing tool featuring your brand?
LANYARDS Let attendees carry your brand all around the conference with custom lanyards for all attendee badges.
HOTEL ROOM KEYEnsure your message will be the last thing attendees see at night when they get back to their rooms at Resorts Casino.
DOOR DROPS Deliver promotional materials, new product announcements, or invitations directly to attendees staying at Resorts Casino. Door drops will be delivered in the evenings.
BAG INSERTUpon check-in, all attendees will receive a customized tote bag to carry with them during the conference. Generate top-of-mind awareness by providing an additional piece of literature or giveaway to be prepackaged in the tote bags.
BURIED BONEAllow attendees to tap into their inner canine and search for prize bones with your brand’s logo. Attendees will redeem the bone for a prize at your booth.
DOG PARK SPONSORPlace your brand at the forefront of one of the conference’s most visited areas—the Dog Park!
LAB SPONSORSHIPDo you have a new product, service, or technique that you want to showcase in an intimate setting? How about an opportunity to train other veterinary professionals on a new technology? The ACVC lab/workshop sponsorship may be for you!
ACVC provides hands-on experiences for conference attendees through optional ticketed labs and workshops. Labs typically run at least 2 CE hours, while workshops can run from 1 to 3 CE hours.
Lab/workshop sponsorship includes: • Introduction of topic and faculty at start
of session
• Literature on session chairs
• Full-page ad in on-site conference program
• Logo next to presentation title on mobile app and printed program guide
• Bag insert**Sponsor is responsible for all equipment, cadavers, tools (shipment, setup/breakdown), and/or handouts to be used in the lab/workshop.
CONTENT SPONSORSHIPS (CONT.)
TECHNOLOGY SPONSORSHIPS
WI-FIGenerate traffic to your booth and increase your brand’s visibility by sponsoring the conference’s internet access. Attendees will be directed to your booth to pick up access passcode tickets. Once attendees log on, your messaging will be the first thing they see.
Wi-Fi sponsorship also includes: • Logo on signs throughout the convention center
• Logo on website, mobile app, and on-site guide
• Bag insert
*Wi-Fi can be sponsored on a day-to-day basis; 3 available.
MOBILE APPOwn the splash page on the most up-to-date resource for conference attendees.
Mobile app sponsorship also includes: • Logo on signs throughout the convention center
• Logo on website, mobile app, and on-site guide
• Bag insert
FOOD AND BEVERAGE SPONSORSHIPS
COFFEE SPONSORHave your message shown at some of the most highly trafficked areas in the convention center—the coffee stations!
Coffee sponsorship includes: • Branded cups
• Branded napkins
• Tabletop discs around the coffee station*Sponsorship is available on a daily basis; 3 available. The coffee sponsorship does not apply for any evening receptions.
BREAK SPONSORPosition your branding with the perfect pick-me-up during break time for conference participants. Sponsor branding will be showcased on coffee cups and cocktail napkins as well as waste can stickers.
Break sponsorship includes: • Full-page ad in on-site conference program
• Branded materials inside Hall A (water bubble stickers, tabletop discs, and trash receptacle decals)
• Bag insert
NETWORKING RECEPTION SPONSOR Give attendees a place to do what they really came to ACVC to do—network! There will be two networking reception opportunities, one on Tuesday evening (birthday theme) and one on Wednesday evening.
Networking sponsorship includes: • Full-page ad in on-site conference program
• Branded materials inside Hall A (cocktail napkins, cups, water bubble stickers, signs at the bars, tabletop discs, and trash receptacle decals)
• Bag insert
FOR MORE INFORMATION VISIT, ACVC.ORG
YEARS
O F V E T E R I N A R Y E X C E L L E N C E
FOR MORE INFORMATION VISIT, ACVC.ORG
