Occupational Health and Safety Management Systems (OHSMS)

ANSI Z10

History of a Standard or….Why do we need another standard?

• Roots are with ISO• ISO 14000 TAG formed- 1993• Rosemont Meetings- May 6-7, 1996• ISO declines S & H Standard 1995• BSI 8800 gives birth to “18000” Std.• ISO re-visits S&H standard, narrowly

rejected-2000• ILO develops guideline 2001• OSHA still pushing VPP and

“Program Standard”

History of a Standard

• AIHA approved as Secretariat- 1999

• ASSE Fights Need- Mid 1999

• AIHA Wins-Dec. 2000• Committee formed mid

2000• Committee Starts to Meet-

Feb. 2001

Rationale-Per AIHA

• Harmonization will help US Business• Improve protection of worker safety

and health• Help integrate quality, environmental

and S&H Systems• Provide tools for future OSHA std.• Enhance US influence internationally• ANSI process best for stakeholders

Rationale-For Some Members

• Influence look of potentially far reaching standard

• Influence look of standard that could be model for OSHA standard

• Influence potential ISO standard• Be part of glamorous standards

development process

Intended Scope of Standard

• Standard for S&H management principles and systems

• Continuous improvement of system

• Integration of S&H into business systems

• Applicable to all size businesses• Compatible with existing

international standards

Interest Sectors on Committee

• Industry• Labor• Government• Professional Associations• General Interest• Liaisons to relevant standards

Early Meetings

• Selection of composition of committee was in depth

• Representation of all sectors was paramount

• Argument for need was extensive

• First meeting voted to exist!!!!• Struggled with what product

should be

Early Meetings

• Salvos were fired• Acrimonious at best• First two meetings

were “theory”• Decided on outline• Settled into routine• Trust developed

Early Direction

• Make something everyone could use

• Performance standard• The “What’s” not “How

To’s”• Not contradict existing

international standards• Write “systems” oriented

standard

OSHMS Model Figure 1 The OHSMS Model

Plan

Do

Check

continual improvement

4.0 PolicyMgmt ldr & E. Participlation

7.0 Checking & Corrective

Action

6.0 Implementation &

Operation

5.0 Planning8.0 Mgmt Review

employee H&Sproductivitysatisfactionimage

hazardrisksincidentscomp costlost time

Act

Let the Games Begin!

• Wrote Scope• Argued Scope• Identified “Sections” of Standard• Argued “Sections” of Standard• Formed subcommittees for drafting

language for each of the sub-parts• Began drafting process• Insulted each others work• Formed editing committee

Standard Outline

• 1. Scope, Purpose & Applications• 2. Definitions• 3. References• 4. Management Leadership & Employee Participation

• 5. Planning• 6. Implementation & Operation of OHSMS• 7. Checking & Corrective Action• 8. Management Review

Scope, Purpose & Application

• Performance Requirements• Voluntary• Req’s for Management Systems• Not for OSHA Compliance• All Size Employers• Fits in with Other Standards• MEANT TO REDUCE RISKS!

Management Leadership &Employee Participation

• Requires Management Develop OHSMS

• Policy-– Continually improve by reducing risk– Ensure employee participation– Conform with Orgs Requirements– Comply with laws and regulations

Management Leadership & Employee Participation

• Assign Responsibility & Authority for:

→Implement./maint./perf. of OHSMS

→Roles & Responsibilities

→Resources

• Employee Participation by Providing:

→Provide with time and resources

→Timely access to information

→Remove obstacles to participation

Planning

• Conduct Initial Review• Identify Hazards and Risks• Assess & Prioritize Issues• Set Objectives• Develop Implementation Plans

Planning- Initial Review

The Organization shall gather and review information regarding:

• Relevant business management systems

• Hazards, risks and controls• Resources• Relevant Regs, Stds, Internal

Requirements• Assessments• Other relevant activities

Planning-Ongoing Review

Org shall establish ongoing review process based on:

• Implementation and operations

• Evaluations and corrective actions

• Management review

Planning-Assessment & Prioritization

The Process Shall:• Assess level of risk• Establish priorities• Identify casual factors• Set Objectives• Focus on system improvement• Document implementation plans• Assign resources

Implementation & Operation

• Identify Operational Elements of Plan• Identify Risk Controls • Hierarchy of Controls• Design Review/Management of Change• Procurement• Contractors• Emergency Preparedness• Education and Training

Implementation and Operation

• Communication• Document Control• Records Control

Implementation-Operational Elements

• Identify required elements for system

• Integrate into management plan

Implementation-Hierarchy of Controls

• Elimination• Substitution• Engineering • Administrative• Personal Protective Equipment

Implementation-Design Review & Management of Change

• New Processes or Operations• Changes to existing operations,

suppliers, services etc.

Implementation-Procurement

• Identify risks associated with purchased products, raw materials

• Establish requirements for supplies, equipment, raw materials

• Ensure purchased products conform to requirements

Implementation-Contractors

• Evaluate contractor activities• Contractor selection criteria• Coordination of OHSMS activities

Implementation- Emergency Preparedness

• Develop plans based on potential scenarios

• Periodic testing of plans

ImplementationEducation, Training & Awareness

• Assess and define competence needed

• Ensure appropriate training• Remove barriers to

participation• Provide in language employees

understand• Ensure trainers are competent

Implementation-Communication

• Communicate information regarding OHSMS to all levels of employees

• Prompt reporting of incidents• Remove barriers to reporting• Encourage employees to make

recommendations for corrective actions

Implementation-Document & Record Control

• Have process to create and maintain documents

• Have document revision process• Have retention process

Checking & Corrective Action

• Monitoring & Measurement• Audits• Incident Investigation• Corrective & Preventative

Actions• Responsibilities and Authorities• Checking & Corrective Action

Continual Improvement

Evaluation & Corrective ActionMonitoring & Meaurement

• Physical inspections• Exposure assessment• Injury/Illness tracking• Employee input• Occupational health assessment

Evaluation & Corrective Action-Audits

• Establish protocols• Determine frequency and scope of

audits• Select expertise• Document results

Evaluation & Corrective Action-Incident Investigation

• Develop process to investigate incidents

• Have corrective and preventative action system

• Feed back into process

Management Review

• Periodic Assessment• Done by Top Management• Create & Track

Recommendations• Document and Report

Difference twixt Audit’s, Inspections and Reviews

• Inspection/Tests……..• Snapshot of the moment• Audits……..• Measure against pre-agreed

benchmark, protocol driven• Reviews…….• “State of the Union”• Risks vs. the System

Timeline

• Dec 03- Review of Final Draft

• Jan 04- 60 Day Peer Review

• April 04- Post Peer Review Final Draft for vote

• July 04- Public Review

• Second Half ’04- Respond to Comments

• 2005- Standard Vote

• Standard Approved July 25th, 2005

In Summary

• Performance Standard• Fairly Brief-No “Sub-standards”• Management Systems Standard• Blends with ISO and other OSH

Standards• Limits Documentation• Fits All Business Sizes• Continuous Improvement

Questions?