OAKLAND COUNTY FEDERAL AID FUNDING COMMITTEE - Agenda 5-15-2018.pdfshould include large capacity...

OAKLAND COUNTY FEDERAL AID FUNDING COMMITTEE

AGENDA

TUESDAY – May 15, 2018 9:00 A.M.

Wixom Community Center 49015 Pontiac Trail, Wixom, MI 48393

ITEM DESCRIPTION PROCESS ATTACHMENT

I. Welcome and introductions - -

II. Public comment - -

III. Approval of February 13, 2018 Funding Committee Meeting Minutes Action A

IV. Chairperson’s Report – David Evancoe -Issues with project cost increase and TIP amendments

Information -

V. Report from SEMCOG – Steve Brudzinski Information -

VI. Report from MDOT – Heidi Phaneuf Information -

VII. 2018 Project Status Updates Information B

VIII. Bylaws Information C

IX. Other business – Next Meeting October 9, 2018 Information -

X. Adjournment - -

If you require accommodation in accordance with the provisions of the Americans with Disabilities Act (ADA) or provisions within Title VI, including those requiring language assistance and/or special accommodations, the Road Commission for Oakland County (RCOC) will provide such services, free of charge, with advanced notice (7 business days) to RCOC. Please contact Sarah Plumer at 248-645-2000 to submit your request.

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Tuesday, May 15, 2018 at 9:00 AM

Wixom Community Center 49015 Pontiac Trail Wixom, MI 48393

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MEETING MINUTES

Funding Committee Meeting – February 13, 2018 at 9:00 AM

Madison Heights Fire Department

31313 Brush Street, Madison Heights, MI

I. WELCOME AND INTRODUCTIONS

Chairperson David Evancoe called the meeting to order at 9:05 AM. Mr. Evancoe thanked

the City of Madison Heights for hosting the meeting. Attendees then introduced themselves.

II. PUBLIC COMMENT

Mr. Evancoe asked if anyone present would like to make a public comment on any items not

already on the agenda. No attendees requested to make a comment and Mr. Evancoe closed

the public comment portion of the meeting.

III. CHAIRPERSON’S REPORT

Mr. Evancoe announced that he would like to begin evaluating the committee structure,

bylaws and rules of procedures. He explained that there is now an opportunity to improve

the bylaws to address the problems with having two committees that are no longer acting

independently. Mr. Evancoe encouraged the committee to provide any comments or

suggestions during the process.

IV. REPORT FROM SEMCOG

Mr. Steve Brudzinski, SEMCOG explained that SEMCOG is in the middle of updating their

Long-Range Transportation Plan for 2045. He announced that a SEMCOG University seminar

will be scheduled in March to prepare applicable agencies with the tools they need to

program 2045 RTP projects in Project Tracker software. He also explained that 2020 -2023

Transportation Improvement Program (TIP) projects will not need to be entered until October

2018, because the current focus will be on entering 2045 Regional Transportaton Plan (RTP)

projects. Mr. Brudzinksi also mentioned there was a call for Fiscal Year 2019/2020 CMAQ

projects.

V. REPORT FROM MDOT

Ms. Heidi Phaneuf, MDOT explained that they are working on transitioning the State

Transportation Improvement Program (STIP) into the new JOBNET software. She suggested

that local agency projects should be submitted by June 22, 2018 to avoid any issues when

they make the move over to JOBNET in July.

Mr. Mark Harbison, MDOT explained that funding is currently unavailable, however, projects

will be advanced constructed and then later converted within this fiscal year. He also

Attachment A

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explained that the new RRR guidelines were enacted in July 2017 and that parabolic crowns

are no longer accepted.

VI. MEMBERSHIP VACANCY LIST – SMALL COMMUNITIES

Mr. Evancoe questioned the small communities regarding the vacancy on the Funding

Committee membership list. The agreement among the group was to assign Steve Brown

from the City of Wixom as an alternate to fill the vacant position.

VII. 2018 PROJECT STATUS UPDATE

Mr. Evancoe requested each community with a 2018 federal-aid project to provide an update

on the status of each project. The following table lists those updates:

2018

PROJECT

LIMITS

AGENCY

STATUS AS OF

October 2017

STATUS AS OF

February 2018 FROM TO

PAVE GRAVEL

Napier Rd (AC) 9 Mile Rd 10 Mile Rd RCOC Construction Spring 2018 Construction Spring 2018

URBAN TO RURAL TRANSFER

Tripp Rd Dixie Hwy Van Rd RCOC Winter GI, Spring Bid June Bid Let

RRR/4R

Livernois Road 8 Mile Rd 9 Mile Rd Ferndale January GI, Spring Bid April Bid Let

Opdyke Rd Auburn Rd Featherstone

Rd RCOC Winter GI, Spring Bid May Bid Let

Opdyke Rd Featherstone

Rd Perry St RCOC Winter GI, Spring Bid May Bid Let

11 Mile Rd Bell Rd Arlington Rd Southfield Winter GI, Spring Bid May Bid Let

Campbell Rd 10 Mile Rd 11 Mile Rd Royal Oak Currently in Design, Winter

GI, Spring Bid May Bid Let

14 Mile Rd Main St Clawson Winter GI, Spring Bid March Bid Let

13 Mile Rd Drake Rd Farmington Rd Farmington

Hills Feb/March Let February Bid Let

NB Northwestern Hwy

W of Southfield Rd Lahser Rd Southfield Winter Bid Let April Bid Let

Giddings Rd City Limit Brown Rd Auburn Hills Winter GI, Spring Bid June Bid Let

13 Mile Rd Middlebelt Rd Inkster Rd Farmington

Hills Feb/March Let March Bid Let

9 Mile Rd E of Telegraph

Rd Lahser Rd Southfield Feb Bid Let April Bid Let

North Main St 11 Mile Rd Gardenia Ave Royal Oak Currently in Design, Winter

GI, Spring Bid April Bid Let

West Rd Beck Rd E. City Limits Wixom Feb Bid May Bid Let

NHPP

Adams Rd Square Lake Rd South Blvd RCOC Winter GI, Spring Bid May Bid Let

Joslyn Rd Perry St Beverly Ave Pontiac Winter GI, Spring Bid April Bid Let

Long Lake Rd Corporate Dr Tower Dr RCOC Winter GI, Spring Bid April Bid Let

Long Lake Rd Telegraph Rd RCOC Winter GI, Spring Bid April Bid Let

CAT C

John R Rd Long Lake Rd South Blvd Troy/RCOC March GI, Aug Let August Bid Let

Baldwin Rd Gregory Waldon RCOC Spring GI, Summer Bid Summer Bid Let

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VIII. PROJECT LIST ADJUSTMENTS

Mr. Evancoe explained that the new targets provided by SEMCOG and MDOT are higher than

we had originally anticipated. There is an additional $624,062 in federal funds available in

fiscal year 2018. Mr. Evancoe opened the discussion to the committee to allow for

communities to move any projects forward. As there were no communities able to move

projects forward, the committee discussed distributing the extra funding between

communities to cover any projects in which the local share has increased due to higher

project costs than originally estimated. The committee agreed to distribute the amount

three ways to each agency that requested the additional funding. A total of $208,200 would

be distributed to each of the following agencies: Road Commission for Oakland County for

Tripp Road; the City of Southfield for 11 Mile Road from Bell to Arlington; and the City of

Royal Oak for Campbell Road from 10 Mile to 11 Mile.

Motion by Mr. Jim Schafer, supported by Mr. Harry Drinkwine to split the available funding

between the three agencies. Motion Passed.

Mr. Evancoe opened the floor to discuss the list of fiscal year 2019 projects. He explained

that there is an additional $469,785 in federal dollars available to the committee. Mr.

Evancoe indicated he had received a letter from the City of Auburn Hills offering to move

their South Squirrel Road project from fiscal year 2020 to 2019.

Motion by Mr. Kevin Yee, supported by Mr. Derrick Schuller to move the South Squirrel Road

project from fiscal year 2020 to 2019. Motion Passed.

Mr. Evancoe then explained that there is now $942,102 available in fiscal year 2020. In the

past, the committee would refer to the original list of projects applications received in 2020

and select the next highest ranked project that did not get funded.

Mr. Yee mentioned that he recalled that the committee would not go back to last year’s list if

there was a newer list available. Discussion ensued regarding past practices of the

committee. Many project applications submitted last year have been updated resubmitted for

fiscal year 2021.

Motion by Mr. John Balint, supported by Mr. Yee, to move forward in the agenda to approve

the fiscal year 2021 list of project applications and then discuss how to utilize the additional

funding available in fiscal year 2020. Motioned Passed.

IX. PROJECT SELECTION

Mr. Evancoe introduced the item by referring to the list of projects submitted by Cities and

Villages for funding in fiscal year 2021. Projects scored with 59 points are not in any

particular order and can be moved around.

Mr. Schafer mentioned that the highest rated project, North Squirrel Road in the City of

Auburn Hills is estimated to cost $906,033 and would be ideal for utilizing the remaining

$942,102 available in fiscal year 2020.

Mr. Tom Noechel explained that if North Squirrel Road moves forward into fiscal year 2020,

the next 6 high rated projects on the fiscal year 2021 list of project application submittals

would receive funding. The total amount programmed in 2021 for City and Village projects

would be $5,662,302.

Motion by Mr. William Huotari, supported by Mr. Balint to approve moving the fiscal year

2021 top-rated project, North Squirrel Road in Auburn Hills into fiscal year 2020 and then

approving the next 6 highest ranked projects for fiscal year 2021 funding. Motion Passed.

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The projects selected can be found on Attachments A and the fiscal year 2021 project

submittals can be found on Attachment B.

Mr. Evancoe introduced Mr. Tom Blust, RCOC Engineering, to provide an overview on the list

of projects that the Road Commission submitted for fiscal year 2021 funding. Mr. Blust

explained that RCOC project points are based on safety ratings, average daily traffic, national

functional classification, truck and bus counts. Mr. Blust explained that other consideration

points include condition of the road, connectivity, other projects and detour routes in the

area and coordination efforts.

He explained that the projects highlighted in yellow include those that RCOC would like the

committee to approve for fiscal year 2021. Also highlighted are projects that RCOC

anticipates for fiscal year 2022 funding. Projects not highlighted on this list were either

submitted by local agencies or were considered by RCOC and did not rank high enough

during this call for projects.

The committee discussed the criteria RCOC selected for prioritizing projects. Many members

expressed the need for other consideration points to include community participation. Mr.

Noechel explained that while putting this list together, there were conversations between

RCOC and the communities regarding participation. He ensured that this dialog would

continue in future years.

Committee members expressed their interest in seeing the full list with the complete point

breakdown and evaluation of all projects on the list. RCOC agreed to provide the full list to

all members.

Committee Members also expressed their wish to continue being able to submit projects from

Cities and Villages on RCOC roads within their community to be added to the list.

Ms. Beata Lamparski questioned where the safety ranking criteria came from. Mr. Blust

explained that RCOC has an internal safety review committee that reviews high crash

locations and that list of locations is what determines the points for these projects.

Motion by Mr. Huotari, supported by Mr. Schafer to approve the list of fiscal year 2021

RCOC projects. Motion passed.

This list of RCOC projects programmed for FY2021 can be found on Attachment C.

X. 2045 REGIONAL TRANSPORTATION PLAN (RTP)

Mr. Evancoe discussed the 2045 RTP and explained that the plan is led primarily by SEMCOG.

He explained that a call for projects for the 2045 RTP has been issued and projects submitted

should include large capacity projects, new roads and large road reconstructions. Smaller

projects such as RRR and 4R and studies will not be included in this plan.

Mr. Evancoe requested that each community look at the current list of programmed projects

and the list of needs provided in the packet. He invited the committee to provide feedback

on these lists and submit their comments to the Road Commission. Any additions, deletions,

modifications and cost estimate updates should be submitted through the form located at

http://oaklandfac.org/rtp or by emailing them to Sarah Plumer at [email protected].

Mr. Evancoe announced that a public meeting will be scheduled for March, in which the public

can attend and provide input on the list of future projects. The deadlines for project

submittals will be around the day of the public meeting.

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http://oaklandfac.org/rtp

Mr. Brudzinski also explained that the 2045 RTP is a federally required document. It

functions as a policy document, and shows how we would like to spend our transportation

funding in the future. He explained that projects of regional significance, or projects over

$10 million, are programmed as standalones in the RTP. All other projects are placed into

general program accounts (GPA) and then included in the 4-year TIP. Specific projects will

not need to be individually listed in the RTP out years, but we will need to have an idea on

how money should be spent. Near term years we have a good idea on how our

transportation dollars are spent.

Mr. Brudzinski also mentioned bridge, safety, CMAQ and Transportation Alternative Program

(TAP) projects will be placed into separate GPAs.

XII. OTHER BUSINESS

Mr. Evancoe stated the next FAC meeting is scheduled for May 15, 2018, then asked the

committee if any community was willing to host the meeting. Mr. Steve Brown from the City

of Wixom offered to hold the next meeting in his community.

XIII. ADJOURNMENT

Mr. Evancoe thanked those in attendance for participating and adjourned the meeting at

10:53 a.m.

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ATTENDEES

Present Affiliation

Derrick Schueller City of Berkley

Paul O’Meara City of Birmingham

Harry Drinkwine City of Clawson

Karen Mondora City of Farmington Hills

Mark Saksewski City of Farmington Hills

Jim Schafer City of Madison Heights

Jeffry Herczeg City of Novi

George Melistas City of Novi

Gerrajh Surles City of Oak Park

Kevin Yee City of Oak Park

John Balint City of Pontiac

Paul Davis City of Rochester Hills

Allan Schneck City of Rochester Hills

Matt Callahan City of Royal Oak

Holly Donoghue City of Royal Oak

Leigh Schultz City of Southfield

Bill Huotari City of Troy

Steve Brown City of Wixom

Noah Mehalski Bloomfield Township

Kathy Thurman Brandon Township

Robert DePalma Groveland Township

Pat Kittle Independence Township

Don Green Milford Township

Chris Barnett Orion Township

Rob Merinsky Waterford Township

Marshall Labadie West Bloomfield Township

Mark Harbison MDOT

Heidi Phaneuf MDOT

Brent Schriner MDOT

Steve Brudzinski SEMCOG

Dustin Hagfors SMART

Mike Smith AEW

Justin Wellman Giffels Webster

Kirk Cox OHM

Steve Dearing OHM

Rhett Gronevelt OHM

Tim Juidici OHM

Matt Parks OHM

Beata Lamparski HRC

Lia Michaels HRC

Cheryl Gregory SDA

Tom Blust RCOC

Cindy Dingell RCOC

David Evancoe RCOC

Tom Noechel RCOC

Sarah Plumer RCOC

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OAKLAND FEDERAL AID COMMITTEE

2018 TIPTIP ID PROJECT LIMITS WORK JURISDICTION PHASE FUND FED($$$) NONFED($$$) Points Award Comments

Pave Gravel ‐‐ ‐‐ Pave Gravel RCOC CON STPU $0 $0 N/A

Subtotal $0Urban to Rural Transfer

13061 Tripp Rd Dixie Hwy to Van Rd Urban to Rural RCOC CON STPU $708,020 $177,005 N/ASubtotal $708,020

GPA #10493 RRR22322 Livernois Rd 8 Mile Rd to 9 Mile Rd RRR Ferndale CON STPU $734,122 $183,531 55.50 Moved from 2017 22795 Opdyke Rd Auburn Rd to Featherstone Rd RRR RCOC CON STPU $1,073,600 $268,400 54.25 Moved from 2017

‐ Opdyke Rd Featherstone Rd to Perry St RRR RCOC CON STPU $2,342,400 $585,600 54.25 Moved from 201722797 11 Mile Rd Bell Rd to Arlington Dr RRR Southfield CON STPU $947,724 $1,752,276 58.5022798 Campbell Rd 10 Mile Rd to 11 Mile Rd RRR Royal Oak CON STPU $1,395,573 $583,682 58.0023171 14 Mile Rd at Main St RRR Clawson CON STPU $652,974 $435,316 60.50 Moved from 201923173 13 Mile Rd Drake Rd to Farmington Rd RRR Farmington Hills CON STPU $1,556,875 $389,219 58.00 Moved from 201912991 NB Northwestern Hwy W of Southfield Rd to Lahser Rd RRR Southfield CON STPU $1,391,931 $4,663,161 59.0012992 Franklin Rd W of 11 Mile Rd to Telegraph Rd RRR Southfield ACC STPU $653,138 $279,916 57.50 AC in 201712856 Evergreen Rd Winchester St to 12 Mile RRR Southfield ACC STPU $629,056 $0 59.50 AC in 201623270 Giddings Rd City Limit to Brown Rd RRR Auburn Hills CON STPU $736,433 $184,108 57.50 Moved from 201923271 13 Mile Rd Middlebelt Rd to Inkster Rd RRR Farmington Hills CON STPU $1,410,235 $352,559 57.00 Moved from 201912993 9 Mile Rd E of Telegraph Rd to Lahser Rd RRR Southfield CON STPU $599,933 $257,114 57.0023528 North Main St 11 Mile Rd to Gardenia Ave RRR Royal Oak CON STPU $769,321 $329,709 57.00 Fed$ CAPPED 30% Local Match

Subtotal $14,893,315GPA #10493 4R

23174 West Rd Beck Rd to E City Limits 4R Wixom CON STPU $848,839 $212,210 63.00 Moved from 2019Subtotal $848,839

STP‐U TOTAL $16,450,174TARGET $16,450,177 *Updated Target 12‐28‐17DIFF. $3

National Highway Performance Program (NHPP)23004 Adams Rd Square Lake Rd to South Blvd Rehabilitate RCOC CON NHPP $1,674,192 $418,548 N/A12960 Joslyn Rd Perry St to Beverly Ave Rehabilitate City of Pontiac CON NHPP $349,272 $2,700,000 N/A23005 Long Lake Rd Corporate Dr to Tower Dr Conc Replacement RCOC CON NHPP $400,000 $319,00013034 Long Lake Rd at Telegraph Rd Conc Replacement RCOC AC NHPP $429,500 ACC in 2019

NHPP TOTAL $2,423,464TARGET $2,423,464 *Updated Target 12‐28‐17DIFF. $0

2‐14‐2018

FC Meeting 2-13-18 MinutesAttachment A

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GPA #12647 Pave Gravel23276 Sashabaw Rd Sherwood Rd to Granger Rd Pave Gravel RCOC CON STPU $2,000,000 $500,000 N/A

Subtotal $2,000,000GPA #12647 Urban to Rural Transfer

23286 Grange Hall Rd Van Rd to Barron Rd Urban to Rural RCOC CON STPU $500,000 $125,000 N/ASubtotal $500,000

Next‐Phase11908 Orchard Lake Rd 13 Mile Rd to 14 Mile Rd Right‐of‐Way Farmington Hills ROW STPU $3,560,000 $890,000 N/A Partial AC/ Moved from 2018

Subtotal $3,560,000GPA #12647 RRR

22792 14 Mile Rd Woodward Ave to CN Railroad RRR Royal Oak CON STPU $908,192 $227,048 57.00 Moved from 201822793 14 Mile Rd CN Railroad to Crooks Rd RRR Royal Oak CON STPU $1,075,758 $268,940 57.00 Moved from 201823272 WB 11 Mile Rd Southfield Rd to E City Limits RRR Lathrup Village CON STPU $249,579 $62,395 56.5023273 Pinecrest Dr 8 Mile Rd to 9 Mile Rd RRR Ferndale CON STPU $652,872 $279,802 55.5023274 Woodward Hgts Blvd Bermuda St to Hilton Rd RRR Ferndale CON STPU $219,385 $219,385 55.5023278 SB Northwestern Hwy NW of 9 Mile Rd to Evergreen Rd RRR Southfield CON STPU $730,962 $182,740 61.00 Added from FY19 Call For Projects23279 Woodward Hgts Blvd Hilton Rd to Pilgrim Ave RRR Ferndale CON STPU $214,645 $214,645 53.50 Added from FY19 Call For Projects23280 Milford Rd General Motors Rd to S of Winding Way RRR Milford CON STPU $375,166 $93,791 52.00 Added from FY19 Call For Projects23549 South Squirrel Rd South Blvd to Primary St RRR Auburn Hills CON STPU $440,270 $110,068 57.00 Moved from 202023537 University Dr MLK Jr. Blvd to East City Limits RRR Pontiac CON STPU $1,711,382 $427,845 57.00 Moved from 202023538 South Blvd Woodward Ave to MLK Jr. Blvd RRR Pontiac CON STPU $723,104 $180,776 57.00 Moved from 202023539 Stephenson Hwy NB 12 Mile Road to 14 Mile Rd RRR Madison Heights CON STPU $831,126 $207,782 56.00 Moved from 202023540 Stephenson Hwy SB Girard Road to 14 Mile Rd RRR Madison Heights CON STPU $578,380 $144,595 56.00 Moved from 202023541 9 Mile Rd City Limits to Middlebelt Rd RRR Farmington Hills CON STPU $742,190 $185,548 56.00 Moved from 2020

Subtotal $9,453,011GPA #12647 4R

23284 Maple Rd at Middlebelt Rd 4R RCOC CON STPU $1,236,654 $309,163 50.00 Added from FY19 Call For ProjectsSubtotal $1,236,654

STP‐U TOTAL $16,749,665TARGET $16,779,180 *Updated Target 12‐28‐17DIFF. $29,515

National Highway Performance Program (NHPP)23281 14 Mile Rd Greenfield Rd to Woodward Ave Rehabilitate Birmingham/Royal Oak CON NHPP $320,000 $0 N/A23282 13 Mile Rd John R Rd to Dequindre Rd Conc Replace Madison Hgts CON NHPP $480,000 120,000 N/A23284 Maple Rd at Middlebelt Rd Reconstruct RCOC CON NHPP $1,328,330 332,083 N/A13034 Long Lake Rd at Telegraph Rd Conc Replace RCOC ACC NHPP $343,600 N/A AC in 2018


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PAVE GRAVEL13080 Currie Rd 8 Mile Rd to 10 Mile Rd Pave Gravel RCOC STPU $2,000,000 $500,000 N/A

Subtotal $2,000,000URBAN TO RURAL TRANSFER

23861 Grange Hall Rd Barron to Jossman Urban to Rural RCOC CON STPU $500,000 $125,000 N/ASubtotal $500,000

NEXT‐PHASE11908 Orchard Lake Rd 13 Mile Rd to 14 Mile Rd Right‐of‐Way Farmington Hills ROW STPU $4,080,000 $816,000 N/A Moved from 2019

Subtotal $4,080,000GPA 12646 RRR

23544 9 Mile Rd Inkster Rd to Beech Rd RRR Southfield CON STPU $606,663 $151,666 64.0023545 Civic Center Dr Northwestern Hwy to Lahser Rd RRR Southfield CON STPU $346,965 $86,741 60.0023546 Crooks Rd 13 Mile Rd to 14 Mile Rd RRR Royal Oak CON STPU $1,435,706 $615,303 59.00 Fed$ CAPPED 30% Local Match23547 Auburn Rd Opdyke Rd to Churchill Rd RRR Auburn Hills CON STPU $872,765 $218,191 58.0023548 13 Mile Rd Evergreen Rd to Southfield Rd RRR Beverly Hills CON STPU $1,398,506 $349,627 57.0023859 N Squirrel Rd 1000' S of M59 to S of Featherstone Rd RRR Auburn Hills CON STPU $906,033 $226,508 61.00 From 2021 list23550 Franklin Rd Northwestern Hwy to North City Limits RRR Southfield CON STPU $393,420 $98,355 55.0023269 Freedom Rd Gill Rd to 9 Mile Rd, M‐5 to Hillview Ct RRR Farmington CON STPU $987,871 $246,968 59.50 Moved from 201822327 Maple Rd Bates St to Woodward Ave RRR Birmingham CON STPU $351,834 $87,959 52.00 Moved from 2017

Subtotal $7,299,7634R

23551 Pontiac Trail Green Lake Rd to Arrowhead Rd 4R RCOC CON STPU $3,198,932 $799,733 52.00Subtotal $3,198,932

STP‐U TOTAL $17,078,695TARGET $17,114,764 *Updated Target 12‐28‐17DIFF. $36,069

National Highway Performance Program (NHPP)23542 13 Mile Rd John R Rd to Hales St Conc Replace Madison Hgts CON NHPP $480,000 $120,00023543 12 Mile Rd Greenfield Rd to Coolidge Hwy Rehabilitation RCOC CON NHPP $2,041,372 $510,343


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PAVE GRAVEL13080 Currie Rd 8 Mile Rd to 10 Mile Rd Pave Gravel RCOC ACC STPU $2,000,000 $500,000 NA

Subtotal $2,000,000URBAN TO RURAL TRANSFER

Urban to Rural RCOC STPU $500,000 $125,000 NASubtotal $500,000

GPA 13082 Cities and Villages $5,411,688.29Beech Rd 8 Mile Rd to 10 Mile Rd RRR Southfield CON STPU $1,284,202 $321,050 61.00Nine Mile Rd Pilgrim Ave to Dequindre Rd RRR Hazel Park CON STPU $939,146 $234,787 60.00Auburn Rd E of Cherryland RD to Adams Rd RRR Auburn Hills CON STPU $248,259 $62,065 59.00Nine Mile Rd Evergreen Rd to NB Northwestern Hwy RRR Southfield CON STPU $1,175,108 $293,777 59.00Eleven Mile Rd Middlebelt Rd to Inkster Rd RRR Farmington Hills CON STPU $1,541,010 $385,253 59.00Auburn Rd Culbertson Ave to Hessel Ave RRR Rochester Hills CON STPU $474,577 $118,644 58.00

Subtotal $5,662,302

GPA 13082 RCOC $9,545,370.71Livernois Rd Avon Rd to Walton Rd RRR RCOC CON STPU $3,600,000 $900,000 81.00Twelve Mile Rd Lahser to Evergreen 4R RCOC CON STPU $3,500,000 $875,000 71.00Walton Rd Dixie Hwy to sashabaw Rd 4R RCOC CON STPU $2,500,000 $625,000 64.00

Subtotal $9,600,000

STP‐U TOTAL $17,762,302TARGET $17,457,059 *Updated Target 12‐28‐17DIFF. ($305,243)

National Highway Performance Program (NHPP)13081 14 Mile Rd Farmington Rd to Orchard Lake Rd Rehabilitation Farmington Hills CON NHPP $372,000 $828,000 Partial AC/ACC

Adams Rd Madison to N city limits Rehabilitation Birmingham CON NHPP $400,000 $100,00012 Mile Rd at Novi Rd Reconstruction RCOC CON NHPP $800,000 $200,000Adams Rd Long Lake Rd to Square Lake Rd Rehabilitation RCOC CON NHPP $1,000,000 $250,000

NHPP TOTAL $2,572,000TARGET $2,571,799 *Updated target 12‐28‐17DIFF. $201

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TEDF Cat C

YEAR PROJECT PHASEProject manager TIP ID State Cat C Federal Cat C Total Project Cost Notes

2017 Opening Balances $29,620,986 $6,650,538

Dequindre, Long Lk to Burningbush CON RCOC 1132 $12,941,600 $16,177,000

Baldwin, Morgan to Gregory ROW RCOC 12649 $3,000,000 $3,750,000

Rochester, Barclay to Trinway PE Troy/RCOC 12609 $320,000 $400,000

Baldwin, Morgan to Gregory CON RCOC 12649 $4,219,862 $6,650,538 $13,588,000

2017 Closing Balances $17,059,407 $0 as of Nov 2017


John R, Long Lake to South CON Troy/RCOC 1341 $13,480,000 $16,850,000

Baldwin, Gregory to Waldon CON RCOC 1147 $6,444,175 $3,963,649 $16,000,000 AC $2,392,176, with ACC in 2020

2018 Closing Balances $0 $0


Dequindre, Utica Rd to Auburn CON RCOC 12611 $0 $3,360,000 $4,200,000

Rochester, Barclay to Trinway ROW Troy 12609 $2,938,383 $1,061,617 $5,000,000

2019 Closing Balances $32,381 ‐$378,695


Baldwin, Gregory to Waldon ACC RCOC $2,392,176 ACC Baldwin

2020 Closing Balances $3,113,064 $1,731,604


Rochester, Barclay to Trinway Partial AC Troy 12609 $8,875,951 $4,510,049 $16,732,500

2021 Closing Balances ‐$2,568,219 ‐$303,793

Targets: Targets: State Federal2018 $2,864,768 $3,963,6492019 $2,970,764 $4,042,9222020 $3,080,683 $4,123,7802021 $3,194,668 $4,206,2562022 $3,312,871 $4,290,3812023 $3,435,447 $4,376,189

Targets Updated 12‐28‐17

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Project Name Limits Submitting AgencyPoints As

Submitted

Points As

ReviewedFederal Share Local Share

3R Running

Total Federal

SharePave Gravel Various RCOC $2,000,000 $500,000 $2,000,000Urban to Rural Transfer Various RCOC $500,000 $125,000 $2,500,000RCOC Projects Various RCOC $9,545,371 $1,909,074 $12,045,371

$5,411,688

North Squirrel Road 1000 ft S of M-59 to S of Featherstone Road City of Auburn Hills 61.00 61.00 $906,033 $226,508 $906,033Beech Road Eight Mile Road to Ten Mile Road City of Southfield 61.00 61.00 $1,284,202 $321,050 $2,190,235Nine Mile Road Pilgrim Avenue to Dequindre Road City of Hazel Park 60.00 60.00 $939,146 $234,787 $3,129,381Auburn Road E of Cherryland Road to Adams Road City of Auburn Hills 59.00 59.00 $248,259 $62,065 $3,377,640Nine Mile Road Evergreen Road to NB Northwestern Hwy City of Southfield 59.00 59.00 $1,175,108 $293,777 $4,552,748Eleven Mile Road Middlebelt Road to Inkster Road City of Farmington Hills 59.00 59.00 $1,541,010 $385,253 $6,093,758Auburn Road Culbertson Avenue to Hessel Avenue City of Rochester Hills 59.00 58.00 $474,577 $118,644 $6,568,335Rochester Road* Main Street to Fourteen Mile Road City of Royal Oak 58.00 58.00 $2,498,607 $1,070,831 $9,066,941John R Road N Chrysler Service Drive to Ten Mile Road City of Hazel Park 57.00 57.00 $569,250 $142,313 $9,636,191Beck Road White Pines to Cider Mill Drive City of Novi 55.00 56.00 $1,541,100 $385,275 $11,177,291Beck Road Pontiac Trail to Maple Road City of Wixom 55.00 55.00 $663,082 $165,771 $11,840,373Civic Center Drive Telegraph Road to Lahser Road City of Southfield 53.00 53.00 $1,066,222 $266,556 $12,906,595Taylor Road Joslyn Road to Giddings Road City of Auburn Hills 56.00 52.00 $441,920 $110,480 $13,348,515Thirteen Mile Road M-5 to Haggerty Road City of Novi 53.00 52.00 $903,119 $225,780 $14,251,634Runyon Road Dequindre Rd to .5 mile west City of Rochester 52.00 51.00 $205,568 $51,392 $14,457,202Fourteen Mile Road Middlebelt Road to Inkster Road City of Farmington Hills 51.00 51.00 $647,994 $168,748 $15,105,196Taft Road Nine Mile Road to Ten Mile Road City of Novi 52.00 51.00 $1,388,117 $347,029 $16,493,314Letica Drive/2nd Street Parkdale Road to Elizabeth Street S City of Rochester 49.00 49.00 $295,240 $73,810 $16,788,554Taft Road City Limits to Nine Mile Road City of Novi 49.00 48.00 $728,367 $182,092 $17,516,920Eleven Mile Road* Troy Street to Campbell Road City of Royal Oak 50.00 48.00 $947,772 $406,188 $18,464,692Gardenia Avenue* Main Street to Altadena Avenue City of Royal Oak 40.00 45.00 $327,433 $140,329 $18,792,125Old Novi Road Novi Road to Thirteen Mile Road City of Novi 49.00 45.00 $836,137 $209,034 $19,628,262John R Road Muir Avenue to S Chrysler Service Drive City of Hazel Park 42.00 42.00 $739,745 $184,936 $20,368,007

Woodward Heights Blvd

Lennox Ave to Dequindre (Excludes Section

between NB an SB Chrysler Service Drive) City of Hazel Park 41.00 41.00 $1,306,522 $326,631 $21,674,529Wixom Road Ten Mile Road to Eleven Mile Road City of Novi 40.00 39.00 $1,023,518 $255,880 $22,698,047Novi Road Thirteen Mile Road to Fourteen Mile Road City of Novi 54.00 39.00 $1,772,378 $443,098 $24,470,425Meadowbrook Road Ten Mile Road to Grand River Avenue City of Novi 50.00 36.00 $943,297 $235,824 $25,413,723Eleven Mile Road Taft Road to Beck Road City of Novi 38.00 34.00 $1,246,474 $311,618 $26,660,196*More Than 20% Local Match. Federal share is locked.

1/22/2018 $26,660,196

Oakland FAC FY2021 Call For Project Submissions

FY2021 Total Requests

Remaining STPU Available For Cities and Villages

SEMCOG Issued Funding Target $17,457,059.00

RRR Project Submittals from Cities and Villages

FC Meeting 2-13-18 MinutesAttachment B

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Fiscal Year 2021 2022 RCOC Project List

$9,545,370.71

Municipality

Estimated STPU Available

(Running Total)2022 Orchard Lake Road East of Cass Lake to Pontiac City Limits Keego Harbor, Sylvan Lake, West Bloomf 1.36 $2,000,000 $500,000.00 $2,500,000 $2,000,000 83 11 to 25 15 Principal Arterial 20 25,000 or More 25 1,000‐1,999 8 Yes 5 102021 Livernois Road Avon Road to Walton Blvd Rochester Hills 1.25 $3,600,000 $900,000.00 $4,500,000 $5,600,000 81 51 to 100 5 Principal Arterial 20 25,000 or More 25 500‐999 6 Yes 5 20

14 Mile Road* Stephenson to Edward Madison Heights, Troy 0.8 $960,000 $240,000.00 $1,200,000 80 Top 10 20 Principal Arterial 20 25,000 or More 25 2,000 or More 10 Yes 5 02022 14 Mile Road Edward to Dequindre Madison Heights, Troy 0.85 $1,200,000 $300,000.00 $1,500,000 $6,800,000 75 51 to 100 5 Principal Arterial 20 25,000 or More 25 2,000 or More 10 Yes 5 102021 12 Mile Road Lahser to Evergreen Southfield 0.87 $3,500,000 $875,000.00 $4,375,000 $10,300,000 71 51 to 100 5 Principal Arterial 20 20,000 to 24,999 20 500‐999 6 Yes 5 152022 Pontiac Trail Haggerty to Green Lake West Bloomfield 1.19 $3,500,000 $875,000.00 $4,375,000 $13,800,000 71 Below 100 0 Principal Arterial 20 20,000 to 24,999 20 500‐999 6 Yes 5 202022 12 Mile Road Farmington to Orchard Lake Road Farmington Hills 1.1 $1,400,000 $350,000.00 $1,750,000 $15,200,000 69 26 to 50 10 Principal Arterial 20 25,000 or More 25 250‐499 4 Yes 5 52021 Walton Road Dixie to Sashabaw Waterford 0.7 $2,500,000 $625,000.00 $3,125,000 $17,700,000 64 Below 100 0 Principal Arterial 20 15,000 ‐ 19,999 15 250‐499 4 Yes 5 20

Maple Road Inkster to Franklin West Bloomfield 1.4 $1,500,000 $375,000.00 $1,875,000 $19,200,000 61 51 to 100 5 Principal Arterial 20 15,000 ‐ 19,999 15 500‐999 6 Yes 5 10Maple Road Orchard Lake to Middlebelt West Bloomfield 1 $1,280,000 $320,000.00 $1,600,000 $20,480,000 54 26 to 50 10 Principal Arterial 20 10,000 to 14,999 10 250‐499 4 Yes 5 5Pontiac Trail Arrowhead to Orchard Lake West Bloomfield 1.55 $3,500,000 $875,000.00 $4,375,000 $23,980,000 51 Below 100 0 Principal Arterial 20 15,000 ‐ 19,999 15 500‐999 6 Yes 5 510 Mile Road Evergreen to Southfield Southfield 0.96 $1,900,000 $475,000.00 $2,375,000 $25,880,000 49 Below 100 0 Minor Arterial 15 10,000 to 14,999 10 250‐499 4 No 0 20Adams Road Long Lake to Square Lake Bloomfield Township, Troy 1.04 $1,300,000 $325,000.00 $1,625,000 $27,180,000 46 Below 100 0 Principal Arterial 20 15,000 ‐ 19,999 15 500‐999 6 Yes 5 0Grand River Ave Napier to Wixom Wixom 1.05 $2,200,000 $550,000.00 $2,750,000 $29,380,000 46 51 ‐ 100 5 Minor Arterial 15 20,000 ‐ 24,999 20 500‐999 6 No 0 0Novi Road 9 Mile to 10 Mile Novi 0.9 $1,500,000 $375,000.00 $1,875,000 $30,880,000 46 Below 100 0 Principal Arterial 20 15,000 ‐ 19,999 15 500‐999 6 Yes 5 0Maple Road Middlebelt to Inkster West Bloomfield 1 $1,200,000 $300,000.00 $1,500,000 $32,080,000 44 Below 100 0 Principal Arterial 20 15,000 ‐ 19,999 15 250‐499 4 Yes 5 0Novi Road 8 Mile to 9 Mile Novi 1.03 $1,700,000 $425,000.00 $2,125,000 $33,780,000 39 Below 100 0 Principal Arterial 20 10,000 to 14,999 10 250‐499 4 Yes 5 0Brown ‐ Giddings ‐ Silverbell Jamm to M‐24 Orion Township, Auburn Hills 2.35 $11,200,000 $2,800,000.00 $14,000,000 $44,980,000 38 Below 100 0 Minor Arterial 15 15,000 ‐ 19,999 15 1,000‐1,999 8 No 0 0Middlebelt Road Northwestern Highway to 14 Mile Farmington Hills 0.68 $1,400,000 $350,000.00 $1,750,000 $46,380,000 36 Below 100 0 Minor Arterial 15 15,000 ‐ 19,999 15 500‐999 6 No 0 010 Mile Road I‐75 Service Drive to Dequindre Hazel Park 1.23 $2,400,000 $600,000.00 $3,000,000 $48,780,000 24 Below 100 0 Major Collector 10 10,000 to 14,999 10 250‐499 4 No 0 0*Scheduling conflict with MDOT's I‐75 Modernization projectSelected projects (2 years).

Tentative FY2022Fiscal Year Target $17,806,200

31% Cities and Villages $5,519,92269% RCOC $12,286,278

Safety Intersection Improvements $1,686,278RCOC Set Asides* $2,500,000

Remaining available for RCOC projects $8,100,000Projects Selected Total $8,100,000

Scoring System

Truck and Bus Points NHS

NHS Points

Points for Other

Consider‐ations

TOTAL POINTS AADT

Other Cons

AADT Points Truck and Bus Counts

Safety Review

Committee List Ranking

Safety Points NFC Classification

NFC Points

FY2021

$9,600,000

TIP Year

*RCOC Set asides include $2 Million for paving gravel and a transfer of $500,000 for urban to rural.

$9,545,371

$17,457,059$5,411,688$12,045,371

$2,500,000

Total Project Cost

$0

Project Name Limits Length Federal Share Local Share

TOTAL POSSIBLE POINTSTop 10 20 Principal Arterial 20 25,000 or more 25 2,000 or more 10 Yes 5 Points Available 20 10011 to 25 15 Minor Arterial 15 20,000‐24,999 20 1,000 ‐ 1,99 9 8 No 026 to 50 10 Major Collector 10 15,000‐19,000 15 500‐999 651 to 100 5 Minor Collector 5 10,000‐14,999 10 250‐499 4Below 100 0 Local 0 5,000‐9,999 5 100‐249 2

0‐4,999 0 Less than 100 0

Points are awarded based on local participation, pavement condition, project scheduling to minimize traffic impacts and

mobilization factors.

Other ConsiderationsSafety NFC Classification AADT Truck & Bus Counts NHS

FC Meeting 2-13-18 MinutesAttachment C

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2018 Project Status Update

2018 PROJECT

LIMITS

AGENCY STATUS AS OF February 2018

STATUS AS OF May 2018 FROM TO

PAVE GRAVEL

Napier Rd (AC) 9 Mile Rd 10 Mile Rd RCOC Construction Spring 2018

URBAN TO RURAL TRANSFER

Tripp Rd Dixie Hwy Van Rd RCOC June Bid Let

RRR/4R

Livernois Road 8 Mile Rd 9 Mile Rd Ferndale April Bid Let

Opdyke Rd Auburn Rd Featherstone

Rd RCOC May Bid Let

Opdyke Rd Featherstone

Rd Perry St RCOC May Bid Let

11 Mile Rd Bell Rd Arlington Rd Southfield May Bid Let

Campbell Rd 10 Mile Rd 11 Mile Rd Royal Oak May Bid Let

14 Mile Rd Main St Clawson March Bid Let

13 Mile Rd Drake Rd Farmington Rd Farmington

Hills February Bid LetNB Northwestern Hwy

W of Southfield Rd Lahser Rd Southfield April Bid Let

Giddings Rd City Limit Brown Rd Auburn Hills June Bid Let

13 Mile Rd Middlebelt Rd Inkster Rd Farmington

Hills March Bid Let

9 Mile Rd E of Telegraph

Rd Lahser Rd Southfield April Bid Let

North Main St 11 Mile Rd Gardenia Ave Royal Oak April Bid Let

West Rd Beck Rd E. City Limits Wixom May Bid Let

South Blvd (AC) Woodward Ave MLK Jr. Blvd Pontiac

NHPP

Adams Rd Square Lake Rd South Blvd RCOC May Bid Let

Joslyn Rd Perry St Beverly Ave Pontiac April Bid Let

Long Lake Rd Corporate Dr Tower Dr RCOC April Bid Let

Long Lake Rd Telegraph Rd RCOC April Bid Let

CAT C

John R Rd Long Lake Rd South Blvd Troy/RCOC August Bid Let

Baldwin Rd Gregory Waldon RCOC Summer Bid Let

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Attachment B

Oakland Federal Aid Committee

BYLAWS AND RULES OF PROCEDURE UPDATE

May 2018

The purpose of this proposed update is to simplify the committee structure and update the processes

and procedures followed by the committee. Please review the attached updated bylaws and provide

your comments at the May 18th meeting. Bylaws will be submitted in October to the Task Force for

approval.

HIGHLIGHTS OF RECOMMENDED CHANGES TO BYLAWS

• Consolidation of the Task Force and Funding Committee into one committee now named the

Federal Aid Committee.

• Changing the term for voting members from 4 to 2 years.

• Clarifying that all communities are members of the FAC. However, voting members will beselected by caucus.

• Allowing the Chairperson to conduct voting my email when necessary.

• Added Technical Committee, Sub-Committee and NHPP Committee information.

UPDATES TO THE RULES OF PROCEDURE

• Included rule to cap federal funds on projects that have more than 20% local match. (Rule

approved by the Task Force on 10/11/16).

• Included rule to split STP funds 69% to RCOC and 31% to Cities and Villages. (Rule approved by

Task Force 10/3/17).

Attachment C1: A draft markup copy of the bylaws with changes made shown in red.

Attachment C2: A draft clean copy of the bylaws without changes shown.

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Attachment C

BY – LAWS

and

RULES OF PROCEDURE

For the

COUNTY

FEDERAL SURFACE TRANSPORTATION PROGRAM

TASK FORCE

and

FUNDING FEDERAL AID COMMITTEE (FAC)

of 39

Attachment C 1

July - 2003

of 39

April ‐ 2018

of 39

TF-BY-~1.DOC Page 2 of 7 10/12/06

ARTICLE I

Name:

The name of the General MembershipCommittee shall be named the Oakland County Federal Surface Transportation Program Task ForceAid Committee, herein referred to as the Task Force. The name of the operating sub-committee shall be the Oakland County Federal Surface Transportation Program Funding Committee, herein referred to as the Funding Committee.Aid Committee (FAC).

ARTICLE II

Purpose:

The purpose of the Task ForceFAC is to prioritize road and transittransportation Federal Aid projects for submittal to the Southeast Michigan Council of Governments (SEMCOG) Transportation Improvement Program (TIP) Development Committee. The authority to develop this priority is hereby delegated to the Funding Committee.Coordinating Council (TCC).

ARTICLE III

Powers & Duties:

The Task Force and Funding Committee areThe FAC is authorized to do all acts necessary to perform and accomplish the purpose set forth above, within the limits and procedures set forth in these By‐Laws including, but not limited to the following:

The Task ForceFAC shall:

1. Meet annually during the fourth quarter of eachat a minimum one (1)time per year.

2. Annually review and approve projects and programs approved by theFunding Committee for funding with Surface Transportation Program(STP) andBlock Grant (STBG), Transportation Economic Development Funding(TEDF) Category “C” funds., and National Highway Performance Program (NHPP).

3. Review the progress of the projects approved for funding with STPSTBG andTEDF Category “C” fundsand NHPP Funds.

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TF-BY-~1.DOC Page 3 of 7 10/12/06

4. Review annually for information theand approve any additions and,deletions and modifications to the urban area boundary and specific roadwayson the Federal Aid System.

5. Select, at the Annual Meeting, the representatives from cities,villages, and townships, and their respective alternates to serve on the Funding Committee.

5. Review, edit and approve the list of projects to be included in SEMCOG’s RegionalTransportation Plan (RTP).

The Funding Committee shall:

3. Approve any additions or deletions to the Urban Area Boundary.

5.6. Approve Review and approve any additions, or deletions or modifications to the functional ofclassification of specific roadways to thein the Federal Aid network within the County.

6. Determine the priority of projects submitted to the FundingCommittee by use of a Funding Committee-adopted priority rating system (when applicable). When the priority rating system is not applicable judgmental comparisons will be utilized.

7. Prepare and approve the annual Transportation Improvement Program (TIP)to be submitted to the TIP Development Committee of the SoutheastMichigan Council of GovernmentsTCC of SEMCOG.

8. Host an Annual Task Force Meeting during the 4th quarter ofeach calendar year. 8. Issue an annual “Call for Projects” in which the FAC shall consider TEDF Category

“C”, 3R, 4R or Next‐Phase projects.

ARTICLE IV

Membership:

Task Force:

The Task Force shall consist of one (1) representative from every city, village, township and agency eligible to spend Federal Aid funds within Oakland County, comprised of the following:

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TF-BY-~1.DOC Page 4 of 7 10/12/06

1. One (1) elected or appointed official representing each city,village and township in Oakland County.

One (1) memberAll cities, villages and townships in Oakland County are members of the FAC. Members select voting members to represent communities within their population group.

A. THE FAC VOTING MEMBERSHIP SHALL INCLUDE:

2. 1. Two (2) voting members representing the Road Commission for Oakland County. (RCOC).

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TF-BY-~1.DOC Page 4 of 7 10/12/06

One (1) 2. One (1) voting member representing the Michigan Department of Transportation

(MDOT).

3. 3. One (1) voting member representing the Suburban Mobility Authority for Regional TransitTransportation (SMART).

4. One (1) member representing the Michigan Department ofTransportation (MDOT).

Funding Committee:

1. Two (2) members representing the Road Commission forOakland County (RCOC), one of which is the Task Force Member.

2. One (1) member representing the MDOT.

3. One (1) member representing the SMART.

4. 4. Three (3) voting members representing cities with a population of greater than 50,000.

5. 5. Two (2) voting members representing cities with a population of between 20,000 and 50,000.

6. 6. Two (2) voting members representing cities and villages with a population of less than 20,000.

One (1)7. One (1) voting member representing townships with a population greater than 30,000.

8. One (1) voting member representing townships with a population 10,000‐30,000.

7. 9. One (1) voting member representing townships with a population less than 10,000.

7. One (1) member representing townships with a population10,000-30,000.

7. One (1) member representing townships with a populationgreater than 30,000.

. Selection and Rotation of the Committee

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TF-BY-~1.DOC Page 5 of 7 10/12/06

B. SELECTION AND ROTATION OF THE COMMITTEE

The representatives from the RCOC, the MDOT and SMART shall be permanent positions. The representativesvoting members of the individual communities will be selected by caucus of those communities within their own population group based on the most recent decennial census, with one vote per community. An existing representative shall serve until a new representative. When there is a mid‐term vacancy, a replacement voting member will be selected in the same manner.

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TF-BY-~1.DOC Page 5 of 7 10/12/06

The Citycity, village, and township representatives shall be selected as follows:

Large Size Communities: One member will be appointed or reappointed by the first of every other odd year and shall serve for four (4) years. TwoThree (3) voting members will be appointed or reappointed by the first of the alternate offevery two (2) years and shall serve for four (4two (2) years.

Middle Size Communities: One MemberTwo (2) voting members of the middle size communities will be appointed or reappointed every two (2) years by the first of each odd year and shall serve for four (4two (2) years.

Smaller Size Communities: OneTwo ( 2 ) voting member of the smaller size communities will be appointed or reappointed every two (2) years by the first of each odd year and shall serve for four (4two (2) years.

Townships: One member will be appointed or reappointed by the first of every other odd year and shall serve for four (4) years. Two Three (3) voting members will be appointed or reappointed by the first of the alternate offevery two (2) years and shall serve for two (2) years and shall serve .

See the attached Community Blocks Per 2010 Census for a list of communities within each population group.

A. Alternates to the Funding Committee Members

The representatives from the RCOC, the MDOT and SMART shall designate another individual from their agency as an alternate.

C. ALTERNATES TO THE FAC VOTING MEMBERS

Each communityvoting member represented on the Funding CommitteeFAC shall have ana permanent, designated alternate community from the same population group who will attend Funding Committee meetings serve as a replacement voting member when the elected voting member is unable to attend. The alternate voting member shall be selected and changed in the same manner and at the same time as the voting membermember.

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TF-BY-~1.DOC Page 6 of 7 10/12/06

B. Technical Advisors to the Funding Committee

There shall be four (4) non-voting Technical Advisors to the Funding Committee comprised of the following:

1. One (1) advisor representing SEMCOG.

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TF-BY-~1.DOC Page 6 of 7 10/12/06

2. One (1) advisor representing the Engineering ServicesDivision of MDOT.

3. One (1) advisor representing the Federal HighwayAdministration (FHWA).

4. One (1) advisor representing the Planning Division of the RCOC.

ARTICLE V

Chairperson of the Funding CommitteeFAC:

The Chairperson of the Funding CommitteeFAC shall be one (1) of the two (2) RCOC Funding Committee MembersFAC voting members. The Chairperson must supply all necessary staff and data to accomplish the purpose of the Committee. The Funding Committee Chairperson shall also serve as the Chairperson of the Task Force.

ARTICLE VI

Meetings:

Task Force:

The Task Force shall meet as follows:

A. FAC

1. There shall be an Annual Meeting during the 4th quarter of at aminimum one (1) annual meeting each calendar year. (Meetings aretypicallyheld in February, May and October each year).

2. The scheduling of other general membership Task ForceFACmeetings will be held upon request by any member shall be theresponsibility of the Funding Committee or upon request by anycity, village of township inChairperson. The Chairperson shall give dueconsideration to the Task Force membershiprequest of any FAC memberrequesting a special meeting of the FAC.

3. A quorum for By-Law amendmentsall FAC business shall consist of votingmembers present of the Task Force membership. Any Task ForcememberFAC.

3.4. The Chairperson may request an amendmentat his/her discretions, schedule and conduct a vote of the By-LawsFAC by email on any matter for

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TF-BY-~1.DOC Page 7 of 7 10/12/06

which it is deemed unfeasible to hold a normally scheduled meeting of the FAC.

B. TECHNICAL COMMITTEE 4. A quorum for the selection of Funding Committee members at the

Task Force meeting (as applicable) shall be members present of the Task Force membership.

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TF-BY-~1.DOC Page 7 of 7 10/12/06

5. A quorum for any other regular business shall consist ofmembers present of the Task Force membership.

1. FundingThe Technical Committee shall be a standing committee that meets annuallyto review project rating packets submitted for federal funding. The FAC may assignother tasks to the Technical Committee.

2. FundingThe Technical Committee membership shall consist of volunteers thatregularly attend FAC meetings and have an in‐depth knowledge of road engineering anddesign; and FAC procedures and history.

3. The FAC Chairperson shall attend and chair the Technical Committee meetings and shallensure projects are reviewed and rated fairly using a team approach. The Chairpersonmay bring concerns relating to the Technical Committee to the FAC for review.

C. SUB‐COMMITTEE MEETINGS

1. Sub‐Committee meetings will be held as often as the Chairperson deems necessary orupon reasonable request of any Funding CommitteeFAC member.

2. A quorum shall consist of the appointed sub‐committee members present.

3. Sub‐committees will be task oriented and will dissolve upon completion of theirassigned task.

D. NATIONAL HIGHWAY PERFORMANCE PROGRAM (NHPP) COMMITTEE

1. The NHPP Committee shall be chaired and convened as necessary by a representativeof RCOC.

2. Any FAC member eligible to receive NHPP funds may serve on the NHPP Committee.

3. NHPP Projects will be recommended for approval by the FAC by consensus of the NHPPCommittee members present.

4‐24‐18 SMP

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Updated: 4/24/18 SMP

Additional funding source includes: National Highway Performance Program (NHPP) Approximately $2.4 Million

1

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OAKLAND COUNTY FEDERAL AID COMMITTEE (FAC) AC FUNDING COMMITTEE

RULES OF PROCEDURE

1. FAC will not fund any PE for 3R/4R projects.

2. FAC will not fund any ROW for 3R/4R projects.2.

The only eligible funding activities under 3R/4R are construction and construction engineering. 3.

3.4. There will be no additional federal aid available from the FAC for 3R/4R projects beyond the original allocation.

4. The only eligible funding activities under 3R/4R are construction and construction engineering.

5. FAC will establish a general program account (GPA) line item of 3R projects for the TIP on an annualbasis.

6. 3R/4R projects must be completely funded with only one year of STPBG funding.

7. Any unapproved 3R/4R applications for an annual call for projects must be updated and resubmittedduring a future call for projects, and include an updated PACE form.

8. Project applications that have been approved for funding by the FAC, and have been deemed acomplete submission in accordance with MDOT Local Agency Programs Project Planning Guide withinthe fiscal year it was originally approved and is awaiting obligation, but not granted obligation, will beconsidered foremost for funding allocation in the current or future year.

9. Funding allocation. The FAC will allocate 69% of the fiscal year STBGPU dollars to the RoadCommission for Oakland County (RCOC). The remaining 31% of funds will be allocated to the Cities andVillages.

10. From the 69% allocation, RCOC will set aside $2 million for the Gravel Paving Program and $500,000 forUrban to Rural Transfer annually (Unless rural funding is secured by funding sources outside of theFAC)..

11. Each fiscal year RCOC will submit their list of federally funded projects to the Funding CommitteeFAC forapproval.

8.12. Each fiscal year Cities and Villages will submit their project application rating packets annually to the Technical Committee to be reviewed and scored. The list of projects will then be prioritized and approved by the FAC.

13. With regard to City and Village project applications, when points are awarded for a Local Contributionhigher than 20%, the project federal share will be capped at the amount of federal funds requested on the PACE form.

of 39

BY – LAWS

and

RULES OF PROCEDURE

For the

COUNTY

FEDERAL SURFACE TRANSPORTATION PROGRAM

FEDERAL AID COMMITTEE (FAC)

April ‐ 2018

of 39

Attachment C 2

Bylaws Page 1

ARTICLE I

Name:

The Committee shall be named the Oakland County Federal Aid Committee, herein referred to as the Federal Aid Committee (FAC).

ARTICLE II

Purpose:

The purpose of the FAC is to prioritize transportation Federal Aid projects for submittal to the Southeast Michigan Council of Governments (SEMCOG) Transportation Coordinating Council (TCC).

ARTICLE III

Powers & Duties:

The FAC is authorized to do all acts necessary to perform and accomplish the purpose set forth above, within the limits and procedures set forth in these By‐Laws including, but not limited to the following:

The FAC shall:

1. Meet at a minimum one (1) time per year.

2. Annually review and approve projects and programs for funding with SurfaceTransportation Block Grant (STBG), Transportation Economic Development Funding(TEDF) Category “C” funds, and National Highway Performance Program (NHPP).

3. Review the progress of the projects approved for funding with STBG and TEDFCategory “C” and NHPP Funds.

4. Review and approve any additions, deletions and modifications to the urban areaboundary.

5. Review, edit and approve the list of projects to be included in SEMCOG’s RegionalTransportation Plan (RTP).

6. Review and approve any additions, deletions or modifications to the functionalclassification of specific roadways in the Federal Aid network.

of 39Bylaws Page 2

7. Prepare and approve the annual Transportation Improvement Program (TIP) to besubmitted to the TCC of SEMCOG.

8. Issue an annual “Call for Projects” in which the FAC shall consider TEDF Category “C”, 3R,4R or Next‐Phase projects.

ARTICLE IV Membership: All cities, villages and townships in Oakland County are members of the FAC. Members select voting members to represent communities within their population group.

A. THE FAC VOTING MEMBERSHIP SHALL INCLUDE:

1. Two (2) voting members representing the Road Commission for Oakland County (RCOC).

2. One (1) voting member representing the Michigan Department of Transportation(MDOT).

3. One (1) voting member representing the Suburban Mobility Authority for RegionalTransportation (SMART).

4. Three (3) voting members representing cities with a population of greater than50,000.

5. Two (2) voting members representing cities with a population of between 20,000 and50,000.

6. Two (2) voting members representing cities and villages with a population of less than20,000.

7. One (1) voting member representing townships with a population greater than 30,000.

8. One (1) voting member representing townships with a population 10,000‐30,000.

9. One (1) voting member representing townships with a population less than 10,000.

B. SELECTION AND ROTATION OF THE COMMITTEE

The representatives from RCOC, MDOT and SMART shall be permanent positions. The voting members of the individual communities will be selected by caucus of those communities within their own population group based on the most recent decennial census. When there is a mid‐term vacancy, a replacement voting member will be selected in the same manner.

of 39Bylaws Page 3

The city, village, and township representatives shall be selected as follows:

Large Size Communities: Three (3) voting members will be appointed or reappointed every two (2) years and shall serve for two (2) years.

Middle Size Communities: Two (2) voting members of the middle size communities will be appointed or reappointed every two (2) years and shall serve for two (2) years.

Smaller Size Communities: Two ( 2 ) voting member of the smaller size communities will be appointed or reappointed every two (2) years shall serve for two (2) years.

Townships: Three (3) voting members will be appointed or reappointed every two (2) years and shall serve for two (2) years.

See the attached Community Blocks Per 2010 Census for a list of communities within each population group.

C. ALTERNATES TO THE FAC VOTING MEMBERS

Each voting member represented on the FAC shall have a permanent, designated alternate who will serve as a replacement voting member when the elected voting member is unable to attend. The alternate voting member shall be selected and changed in the same manner and at the same time as the voting member.

ARTICLE V

Chairperson of the FAC:

The Chairperson of the FAC shall be one (1) of the two (2) RCOC FAC voting members. The Chairperson must supply all necessary staff and data to accomplish the purpose of the Committee.

ARTICLE VI Meetings:

A. FAC

1. There shall be at a minimum one (1) annual meeting each calendar year. (Meetingsare typicallyheld in February, May and October each year).

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2. The scheduling of FAC meetings shall be the responsibility of the Chairperson. TheChairperson shall give due consideration to the request of any FAC member requestinga special meeting of the FAC.

3. A quorum for all FAC business shall consist of voting members present of the FAC.

4. The Chairperson may at his/her discretions, schedule and conduct a vote of the FAC byemail on any matter for which it is deemed unfeasible to hold a normally scheduledmeeting of the FAC.

B. TECHNICAL COMMITTEE 1. The Technical Committee shall be a standing committee that meets annually to review

project rating packets submitted for federal funding. The FAC may assign other tasks to the Technical Committee.

2. The Technical Committee membership shall consist of volunteers that regularly attendFAC meetings and have an in‐depth knowledge of road engineering and design; and FACprocedures and history.

3. The FAC Chairperson shall attend and chair the Technical Committee meetings and shallensure projects are reviewed and rated fairly using a team approach. The Chairpersonmay bring concerns relating to the Technical Committee to the FAC for review.

C. SUB‐COMMITTEE MEETINGS

1. Sub‐Committee meetings will be held as often as the Chairperson deems necessary orupon reasonable request of any FAC member.

2. A quorum shall consist of the appointed sub‐committee members present.

3. Sub‐committees will be task oriented and will dissolve upon completion of theirassigned task.

D. NATIONAL HIGHWAY PERFORMANCE PROGRAM (NHPP) COMMITTEE

1. The NHPP Committee shall be chaired and convened as necessary by a representativeof RCOC.

2. Any FAC member eligible to receive NHPP funds may serve on the NHPP Committee.

3. NHPP Projects will be recommended for approval by the FAC by consensus of the NHPPCommittee members present.

4‐24‐18 SMP

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OAKLAND COUNTY FEDERAL AID COMMITTEE (FAC)

RULES OF PROCEDURE

1. FAC will not fund any PE for 3R/4R projects.

2. FAC will not fund any ROW for 3R/4R projects.

3. The only eligible funding activities under 3R/4R are construction and construction engineering.

4. There will be no additional federal aid available from the FAC for 3R/4R projects beyond theoriginal allocation.

5. FAC will establish a general program account (GPA) line item of 3R projects for the TIP on an annualbasis.

6. 3R/4R projects must be completely funded with only one year of STBG funding.

7. Any unapproved 3R/4R applications for an annual call for projects must be updated and resubmittedduring a future call for projects, and include an updated PACE form.

8. Project applications that have been approved for funding by the FAC, and have been deemed acomplete submission in accordance with MDOT Local Agency Programs Project Planning Guide withinthe fiscal year it was originally approved and is awaiting obligation, but not granted obligation, will beconsidered foremost for funding allocation in the current or future year.

9. Funding allocation. The FAC will allocate 69% of the fiscal year STBG dollars to the Road Commissionfor Oakland County (RCOC). The remaining 31% of funds will be allocated to the Cities and Villages.

10. From the 69% allocation, RCOC will set aside $2 million for the Gravel Paving Program and $500,000 forUrban to Rural Transfer annually (Unless rural funding is secured by funding sources outside of the FAC).

11. Each fiscal year RCOC will submit their list of federally funded projects to the FAC for approval.

12. Each fiscal year Cities and Villages will submit their project application rating packets annually to theTechnical Committee to be reviewed and scored. The list of projects will then be prioritized andapproved by the FAC.

13. With regard to City and Village project applications, when points are awarded for a Local Contributionhigher than 20%, the project federal share will be capped at the amount of federal funds requested onthe PACE form.

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Community Blocks per 2010 Census

Cities and Villages Large Com. > 50,000 Middle Com. 50,000 to 20,000 Small Com. < 20,000

Troy 80,980

Farmington Hills 79,740

Southfield 71,739

Rochester Hills 70,995

Pontiac 59,515

Royal Oak 57,236

Novi 55,224

Madison Heights 29,694

Oak Park 29,319

Auburn Hills 21,412

Birmingham 20,103

Ferndale 19,900

Hazel Park city 16,422

Berkley city 14,970

Wixom city 13,498

Rochester city 12,711

Clawson city 11,825

South Lyon city 11,327

Farmington city 10,372

Beverly Hills village 10,267

Walled Lake city 6,999

Huntington Woods city 6,238

Milford village 6,175

Holly village 6,086

Wolverine Lake village 4,312

Lathrup Village city 4,075

Bloomfield Hills city 3,869

Oxford village 3,436

Northville city 3,231

Franklin village 3,150

Lake Orion village 2,973

Keego Harbor city 2,970

Pleasant Ridge city 2,526

Orchard Lake Village city 2,375

Sylvan Lake city 1,720

Ortonville village 1,442

Bingham Farms village 1,111

Village of Clarkston city 882

Leonard village 403

Lake Angelus city 290

Community moved to larger bloc Community moved to smaller bloc

TownshipsLarge TWP. > 30,000 Middle TWP. 30.000 to 10,000 Small TWP. < 10,000

Waterford Twp. 71,707

West Bloomfield Twp. 64,690

Bloomfield Twp. 41,070

Commerce Twp. 35,874

Independence Twp. 34,681

Orion Twp. 32,421

White Lake Twp. 30,019

Highland Twp. 19,202

Oxford Twp. 17,090

Oakland Twp. 16,779

Brandon Twp. 13,733

Lyon Twp. 14,545

Springfield Twp. 13,940

Milford Twp 9,561

Rose Twp 6,250

Addison Twp. 5,948

Groveland Twp. 5,476

Holly Twp 5,276

Royal Oak Twp 2,419

Novi Twp 150

Southfield Twp 19

Community moved to larger bloc Community moved to smaller bloc

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