OAKLAND COUNTY BOARD OF COMMISSIONERS PLANNING AND ...€¦ · 2. Facilities Management - Licensing...

*All agenda material is available for viewing on-line at https://www.oakgov.com/boc/Committees/Pages/Standing-Committees.aspx**Minutes were previously distributed to committee members via e-mail.If you require special accommodations because of a disability, please contact the Board of Commissioners at (248) 858-0100 or TDD Hearing-Impaired (248) 858-5511 at least three (3) business days in advance of the meeting.

OAKLAND COUNTY BOARD OF COMMISSIONERS PLANNING AND BUILDING COMMITTEE

Tuesday, April 10, 2018, 9:30 a.m. - Board of Commissioners’ Committee Room A Philip Weipert, Chairperson

[email protected] Vice Chairperson Hugh Crawford Minority Vice Chairperson Gary McGillivray

Call Meeting to Order Roll Call Pledge of Allegiance Approval of the Previous Minutes – March 13, 2018** Approval of Agenda Public Comment

REGULAR AGENDA* ACTION REQUIRED PRESENTER(S)

1. Water Resources Commissioner – Resolution to Authorize Evergreenand Farmington Sewage Disposal System Capital Improvement Bonds

Recommend to Board Sid Lockhart 858-1082

2. Facilities Management - Licensing of 52-3 District Court RochesterHills Excess Parking Spaces to Bill Fox Chevrolet (Automatic DirectReferral to the Finance Committee)

Recommend to Board Paul Zachos 858-5380

3. Facilities Management Department/Facilities Maintenance &Operations Division - Position Deletions and Position Creations

Recommend to Board Joe Murphy 858-0019 Mark Baldwin 858-0171

4. Facilities Management/Facilities Maintenance & Operations –Information Technology Data Center Fire Suppression SystemReplacement Project

Report to Finance Joe Murphy 858-0019

COMMUNICATIONS

A. Memo regarding Oakland County Vehicle Fleet – Fiscal Year 2018Update, dated March 22, 2018, with Vehicle List by Department andReport

Receive and File

B. Capital Improvement Progress Report – 1st Quarter – October,November & December 2017, and 2nd Quarter - January, February &March 2018

Receive and File

C. Building Authority Minutes – February 14, 2018 Receive and File

OTHER BUSINESS

Agenda Summary

https://www.oakgov.com/boc/Committees/Pages/Standing-Committees.aspx

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Oakland County Board of Commissioners PLANNING AND BUILDING COMMITTEE Agenda Summary for Tuesday, April 10, 2018 at 9:30 a.m. The agenda is summarized below. Committee Members can contact Connie Srogi, Analyst at 248.858.4078 (office) or [email protected] (email), or the department contact persons listed for additional information.

1. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN ANDFARMINGTON SEWAGE DISPOSAL SYSTEM CAPITAL IMPROVEMENT BONDS

Committee Action: RECOMMENDATION to the Board of Commissioners on the Planning and Building Resolution. Referral to the Finance Committee.

The resolution is requesting authorization of the Evergreen and Farmington Sewage Disposal System Capital Improvement Bonds. The Oakland County (OC) Board of Commissioners adopted MR #17107 on May 25, 2017, that determined the necessity to acquire, construct, and install sewage disposal system facilities to maintain the capacity and performance of the Evergreen-Farmington Sewage Disposal System through a series of projects to serve users of the System through the issuance of bonds. The project costs are estimated to be $15 million and the Board has determined to issue bonds and to use the proceeds of the sale to finance all or part of the cost of the projects and to reimburse incurred expenses.

The bonds will be repaid through sewer rates of communities that comprise the Evergreen-Farmington Sewage Disposal System. There are 15 communities in the Evergreen-Farmington Sewage Disposal System: Auburn Hills, Beverly Hills, Bingham Farms, Birmingham, Bloomfield Hills, Bloomfield Township, Farmington, Farmington Hills, Franklin, Keego Harbor, Lathrup Village, Orchard Lake, Southfield, Troy and West Bloomfield.

The bonds will be issued and sold in denominations of $5,000 for each maturity date at the option, to be determined, by the designated County Agency, the OC Water Resources Commissioner, in one or more series to defray the cost of the projects. The County Agency will determine the dates each serial bond will mature provided that the final maturity will not be later than 20 years after its date of issuance.

Projects to be addressed include repairs and rehabilitation to the collapsed sewer in the City of Southfield, improvements to both the Amy Pump Station in Bloomfield Hills and the Eight-Mile Pump Station in Southfield. These and other improvements, including pipe rehabilitation and replacement projects, will increase the reliability of the system as well as extend the useful life of the assets.

Contact: Sid Lockhart [email protected] 248.858.1082

2. DEPARTMENT OF FACILITIES MANAGEMENT – LICENSING OF 52-3 DISTRICT COURT ROCHESTERHILLS EXCESS PARKING SPACES TO BILL FOX CHEVROLET

Committee Action: RECOMMENDATION to the Board of Commissioners on the Planning and Building Resolution. Automatic Direct Referral to the Finance Committee.

The resolution is requesting approval of a lease agreement between OC and Bill Fox Chevrolet, Inc. for 126 parking lot spaces. The Court administration at the 52-3 Rochester Hills, located at 700 Barclay Circle, has agreed to continue leasing the open parking lot spaces for temporary new vehicle car storage.

The Purchasing Department released a request for proposal and one proposal was received by Bill Fox Chevrolet, Inc. for $1,502 per month for the 126 parking spaces; previous agreement was $1,401 per month. The agreement will be for one (1) year and can be renewed by mutual consent for four (4) additional years with years 4 and 5 having a 3% increase in payment. The license can be unconditionally terminated by either party with a 90-day notice. The current lease agreement with Bill Fox expires on March 15, 2018. The budgets for FY 2018, FY 2019 and FY 2020 will be amended.

Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached license agreement and recommend its approval. On approval of the BOC the Chairperson may execute the agreement.

Return to Agenda

mailto:[email protected]

PLANNING AND BUILDING COMMITTEE AGENDA SUMMARY – April 10, 2018

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Contact: Paul Zachos [email protected] 248.858.5380

3. FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION –POSITION DELETIONS AND POSITION CREATIONS

Committee Action: RECOMMENDATION to the Board of Commissioners on the Planning and Building Resolution. Referral to the Human Resources and Finance Committees.

Facilities Management has reviewed the operations in the Grounds Maintenance Unit and for efficiency and consistency of the workload is requesting to delete sixteen (16) PTNE 1,000 hours per year General Helper positions and create four (4) FTE Groundskeeper I positions. The position changes are as follows:

To delete the following PR PTNE positions:

Classification Position Number Unit # (16) General Helper 05378,05379,05380,05381,05382,06351, 1040725 Grounds Maintenance

06353,06782,06783,06784,10069,10071, 10072,10075,10076,11809

To create the following PR FTE positions:

Classification FLSA Status Salary Grade Unit # (4) Groundskeeper I Non-Exempt SAP/05 1040725 Grounds Maintenance

The positions will be funded from the Facilities Maintenance proprietary fund, the deletions of the sixteen PTNE positions and from overall savings toward other building maintenance costs.

Contact: Joe Murphy 248.858.0019 Mark Baldwin

[email protected] [email protected] 248.858.0171

4. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATIONTECHNOLOGY DATA CENTER FIRE SUPPRESSION SYSTEM REPLACEMENT PROJECT

Committee Action: REPORT to the Finance Committee.

Facilities Management is requesting authorization for the replacement of the fire suppression system for the IT Data Center. The current system is 30 years old with outdated technology and a concern for the accidental release of gas that is utilized to suppress fires.

A bid has been received from an annual competitively-bid contractor, Johnson Controls Fire Protection (formerly Simplex Grinnell) in the amount of $272,667 for a Novec 1230 (Sapphire) Clean Agent Fire Suppression System. The Sapphire system is approved for normally occupied areas and is listed in the National Fire Project Association 2001 Standard on Clean Agent Fire Extinguishing Systems.

The project includes architectural design services, mechanical & plumbing services, electrical work performed by FM&O and general labor with a cost of $53,239; and includes $57,653 for contingency at 20%. The estimated total project cost is $383,559 with $308,001 available from the FY 2018 Capital Improvement Program/Building Fund and $75,558 available from the Project Work Order Fund from previously approved projects that were completed under budget.

Project Estimate: Fire Suppression-Novec 1230 System $272,667 Architectural (5%) $ 14,413 Mechanical & Plumbing (5%) $ 14,413 Electrical (5%) $ 14,413

PLANNING AND BUILDING COMMITTEE AGENDA SUMMARY – April 10, 2018

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Miscellaneous Labor $ 10,000 Contingency (20%) $ 57,653 Project Total $383,559 On approval of the BOC the funds will be transferred in the amount of $308,001 from the Capital Improvement Program/Building Fund (#40100) and $75,558 from the available balance in previously approved projects to the Project Work Order Fund (#40400) for the IT Data Center Fire Suppression System Replacement Project (#100000002770). Contact: Joe Murphy [email protected] 248.858.0019

Form DC–001

OAKLAND COUNTY WATER RESOURCES COMMISSIONER Page 1 of 1 Rev.: 11/05/08

OAKLAND COUNTY WATER RESOURCES COMMISSIONER MEMORANDUM TO: Philip J. Weipert, Chairperson

Planning and Building Committee

FROM: Sid Lockhart, P.E., Deputy & Special Projects Manager

SUBJECT: Bond Issue for Evergreen-Farmington Sewage Disposal System Improvements

DATE: April 10, 2018

On May 25, 2017, the Board of Commissioners of the County of Oakland adopted Resolution Number 17107 that determined the necessity to acquire, construct, and install sewage disposal system facilities to maintain the capacity and performance of the Evergreen-Farmington Sewage Disposal System through a series of projects to serve users of the System through the issuance of bonds.

The cost of the projects are estimated to be $15 million and the Board has determined the County’s intent issue bonds and to use the proceeds of the sale to finance all or part of the cost of the projects and to reimburse incurred expenses.

The bonds will be repaid through sewer rates of communities that comprise the Evergreen-Farmington Sewage Disposal System. There are 15 communities in the Evergreen-Farmington Sewage Disposal System. They include: Auburn Hills, Beverly Hills, Bingham Farms, Birmingham, Bloomfield Hills, Bloomfield Township, Farmington, Farmington Hills, Franklin, Keego Harbor, Lathrup Village, Orchard Lake, Southfield, Troy and West Bloomfield.

The bonds will be issued and sold in denominations of $5,000 for each maturity date at the option, to be determined, by the designated County Agency, the Oakland County Water Resources Commissioner, in one or more series to defray the cost of the projects. The County Agency will determine the dates each serial bond will mature provided that the final maturity shall not be later than 20 years after its date of issuance.

Some of the projects that will be addressed include repairs and rehabilitation to the collapsed sewer in the City of Southfield, improvements to both the Amy Pump Station in Bloomfield Hills and the Eight-Mile Pump Station in Southfield. These and other improvements, including pipe rehabilitation and replacement projects, will increase the reliability of the system as well as extend the useful life of the assets.

For the adoption of this resolution, it is our intention to have this on the agenda for approval at the April 26, 2018 Finance Committee meeting and for the full Board approval at its May 2, 2018 meeting.

I offer the accompanying resolution and respectfully request its adoption.

Return to Agenda

MISCELLANEOUS RESOLUTION BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEM CAPITAL IMPROVEMENT BONDS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners of the County of Oakland (the "County") has determined that it is necessary to acquire, construct, and install sewage disposal system facilities to maintain the capacity and performance of the Evergreen and Farmington Sewage Disposal Systems (the "System") to serve users of the System, including but not limited to the (i) Telegraph & Franklin Repair – City of Southfield – Civic Center Drive and Telegraph Road, (ii) E.F.S.D.S. Extension No. 2 Rehabilitation – City of Troy – Coolidge Hwy. & South Blvd., (iii) Plum Hollow – City of Southfield – 9 Mile Rd. and Lahser Rd., (iv) Walnut Forcemain Ext. and Evergreen Interceptor Rehabilitation – Bloomfield Twp. & City of Birmingham – 14 Mile Rd. & Evergreen Road, (v) Eldon St. Pump Station – Eldon St. & Middlebelt Road, (vi) 8 Mile ATS Replacement, (vii) Nine Mile Bridge Sewer Rehab – City of Southfield – 9 Mile Rd. at Rouge River, and (viii) Berg & 10 Mile – City of Southfield projects (collectively, the “Projects”) through the issuance of bonds pursuant to the provisions of Act 34, Public Acts of Michigan, 2001, as amended ("Act 34"); and WHEREAS notice of the issuance of the bonds as required by section 517 of Act 34 was published in The Oakland Press on June 14, 2017; and WHEREAS the cost of the Projects is estimated to be $15,000,000; and WHEREAS the Board of Commissioners has determined to issue bonds and to use the proceeds of the sale of such bonds to finance all or part of the cost of the Projects; and WHEREAS the County has agreed in a Continuing Covenant Agreement dated as of September 27, 2013, between the County and Bank of America, N.A. (the "Bank of America Continuing Covenant Agreement") to provide to Bank of America, N.A. certain information pursuant to Article VI, Section 6.05 (f) of the Bank of America Continuing Covenant Agreement which relates to a final official statement or other offering or disclosure document prepared in connection with an offering of securities by the County. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland, Michigan, as follows:

1. AUTHORIZATION OF BONDS – PURPOSE. Bonds of the County aggregating the principal sum of not to exceed Fifteen Million Dollars ($15,000,000) shall be issued and sold in one or more series for the purpose of defraying all or part of the cost of the Projects.

2. BOND DETAILS. Each series of bonds shall be designated "Evergreen and Farmington Sewage Disposal System Capital Improvement Bonds, Series _____” (with the year of delivery of the bonds and a letter designated by the County Water Resources Commissioner, acting as County Agency for the County (the “County Agency”), to be inserted in the blank for each series of bonds); shall be dated as of the date approved by the "County Agency; shall be issued in such aggregate principal amount as determined by the County Agency; shall be numbered from 1 upwards; shall be fully registered; shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding the aggregate principal amount for each maturity at the option of the purchaser thereof; shall bear interest at a rate or rates not exceeding 7% per annum as shall be determined by the County Agency; shall be used to pay for such portion of the Projects as determined by the County Agency; shall be payable as to interest on such dates as shall be determined by the County Agency; and shall be serial bonds and/or term bonds and mature in such amounts and on such dates and in such years as shall be determined by the County Agency; provided, however, that the final maturity of any series of bonds shall not be later than 20 years after its date of issuance. If requested by the original purchaser of the bonds and determined by the County Agency, the bonds may be issued in the form of a single bond with an exhibit containing the principal maturity amounts and applicable interest rates and due dates.

3. PAYMENT OF PRINCIPAL AND INTEREST. The principal of and interest on the bonds shall be payable in lawful money of the United States. Principal shall be payable upon presentation and surrender of the bonds to the bond registrar and paying agent as they severally mature or otherwise as determined by the County Agency. Interest shall be paid to the registered owner of each bond as shown on the registration books at the close of business on the 15th day of the

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calendar month preceding the month in which the interest payment is due. Interest shall be paid when due by check or draft drawn upon and mailed by the bond registrar and paying agent to the registered owner at the registered address or otherwise as determined by the County Agency .

4. BOOK-ENTRY SYSTEM. Initially one fully-registered bond for each maturity, in the aggregate amount of such maturity, shall be issued in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC") for the benefit of other parties (the "Participants") in the book-entry-only transfer system of DTC. In the event the County determines that it is in the best interest of the County not to continue the book-entry system of transfer or that the interests of the holders of the bonds might be adversely affected if the book-entry system of transfer is continued, the County may notify DTC and the bond registrar and paying agent, whereupon DTC will notify the Participants of the availability through DTC of bond certificates. In such event, the bond registrar and paying agent shall deliver, transfer and exchange bond certificates as requested by DTC and any Participant or "beneficial owner" in appropriate amounts in accordance with this Resolution. DTC may determine to discontinue providing its services with respect to the bonds at any time by giving notice to the County and the bond registrar and paying agent and discharging its responsibilities with respect thereto under applicable law or the County may determine that DTC is incapable of discharging its duties and may so advise DTC. In either such event, the County shall use reasonable efforts to locate another securities depository. Under such circumstances (if there is no successor securities depository), the County and the bond registrar and paying agent shall be obligated to deliver bond certificates in accordance with the procedures established by this Resolution. In the event bond certificates are issued, the provisions of this Resolution shall apply to, among other things, the transfer and exchange of such certificates and the method of payment of principal of and interest on such certificates. Whenever DTC requests the County and the bond registrar and paying agent to do so, the County and the bond registrar and paying agent shall cooperate with DTC in taking appropriate action after reasonable notice to make available one or more separate certificates evidencing the bonds to any Participant having bonds certified to its DTC account or to arrange for another securities depository to maintain custody of certificates evidencing the bonds.

Notwithstanding any other provision of this Resolution to the contrary, so long as any bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of, interest on and redemption premium, if any, on such bonds and all notices with respect to the bonds shall be made and given, respectively, to DTC as provided in the Blanket Issuer Letter of Representations relating to the bonds. The County Treasurer and the County Agency are each authorized to sign the Blanket Issuer Letter of Representations on behalf of the County, in such form as such officer deems necessary or appropriate in order to accomplish the issuance of the bonds in accordance with law and this Resolution. Notwithstanding any other provision of this section to the contrary, if the County Agency deems it to be in the best interest of the County, the bonds shall not initially be issued through the book-entry-only transfer system of DTC.

5. PRIOR REDEMPTION. The bonds may be subject to optional and/or mandatory redemption prior to maturity upon such terms and conditions as shall be determined by the County Agency.

6. BOND REGISTRAR AND PAYING AGENT. The County Treasurer shall designate, and may enter into an agreement with, a bond registrar and paying agent for the bonds which shall be a bank or trust company located in the State of Michigan which is qualified to act in such capacity under the laws of the United States of America or the State of Michigan. The County Treasurer from time to time as required may designate a similarly qualified successor bond registrar and paying agent. Notwithstanding any provision of this section to the contrary, if the County Agency deems it to be in the best interest of the County, the County Treasurer shall serve as bond registrar and paying agent for the bonds.

7. EXECUTION, AUTHENTICATION AND DELIVERY OF BONDS. The bonds shall be executed in the name of the County by the facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and authenticated by the manual signature of an authorized representative of the bond registrar and paying agent, and the seal of the County (or a facsimile thereof) shall be impressed or imprinted on the bonds. After the bonds have been executed and authenticated for delivery to the original purchaser thereof, they shall be delivered by the County Treasurer to the purchaser upon receipt of the purchase price. Additional bonds bearing the

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facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and upon which the seal of the County (or a facsimile thereof) is impressed or imprinted may be delivered to the bond registrar and paying agent for authentication and delivery in connection with the exchange or transfer of bonds. The bond registrar and paying agent shall indicate on each bond the date of its authentication.

8. EXCHANGE AND TRANSFER OF BONDS. Any bond, upon surrender thereof to the bond registrar and paying agent with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney, at the option of the registered owner thereof, may be exchanged for bonds of any other authorized denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered bond.

Each bond shall be transferable only upon the books of the County, which shall be kept for that purpose by the bond registrar and paying agent, upon surrender of such bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney.

Upon the exchange or transfer of any bond, the bond registrar and paying agent on behalf of the County shall cancel the surrendered bond and shall authenticate and deliver to the transferee a new bond or bonds of any authorized denomination of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered bond. If, at the time the bond registrar and paying agent authenticates and delivers a new bond pursuant to this section, payment of interest on the bonds is in default, the bond registrar and paying agent shall endorse upon the new bond the following: "Payment of interest on this bond is in default. The last date to which interest has been paid is [appropriate date to be inserted]."

The County and the bond registrar and paying agent may deem and treat the person in whose name any bond shall be registered upon the books of the County as the absolute owner of such bond, whether such bond shall be overdue or not, for the purpose of receiving payment of the principal of and interest on such bond and for all other purposes, and all payments made to any such registered owner, or upon his order, in accordance with the provisions of section 3 of this Resolution shall be valid and effectual to satisfy and discharge the liability upon such bond to the extent of the sum or sums so paid, and neither the County nor the bond registrar and paying agent shall be affected by any notice to the contrary. The County agrees to indemnify and save the bond registrar and paying agent harmless from and against any and all loss, cost, charge, expense, judgment or liability incurred by it, acting in good faith and without negligence hereunder, in so treating such registered owner.

For every exchange or transfer of bonds, the County or the bond registrar and paying agent may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.

The bond registrar and paying agent shall not be required to transfer or exchange bonds or portions of bonds which have been selected for redemption.

9. FORM OF BONDS. The bonds shall be in substantially the following form, with such additions, deletions and modifications as are approved by the County Agency and consistent with the terms of this Resolution:

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[FORM OF BOND]

UNITED STATES OF AMERICA STATE OF MICHIGAN

COUNTY OF OAKLAND EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEM

CAPITAL IMPROVEMENT BOND, SERIES _____

INTEREST RATE

MATURITY DATE

DATE OF ORIGINAL ISSUE

CUSIP

Registered Owner: Principal Amount: The County of Oakland, State of Michigan (the "County") acknowledges itself indebted to and for value received hereby promises to pay to the Registered Owner identified above, or registered assigns, the Principal Amount set forth above on the Maturity Date specified above, unless redeemed prior thereto as hereinafter provided, upon presentation and surrender of this bond at ____________________________________________ in the city of _______________, Michigan, the bond registrar and paying agent, and to pay to the Registered Owner, as shown on the registration books at the close of business on the 15th day of the calendar month preceding the month in which an interest payment is due, by check or draft drawn upon and mailed by the bond registrar and paying agent by first class mail postage prepaid to the Registered Owner at the registered address, interest on such Principal Amount from the Date of Original Issue or such later date through which interest shall have been paid until the County's obligation with respect to the payment of such Principal Amount is discharged at the rate per annum specified above. Interest is payable on the first day of _________ and ________ in each year, commencing ____________ 1, 201_. Principal and interest are payable in lawful money of the United States of America. Interest shall be computed on the basis of a 360-day year of twelve 30-day months.

This bond is one of a series of bonds aggregating the principal sum of _______________________________ Dollars ($_________) issued by the County under and pursuant to and in full conformity the Constitution and Statutes of Michigan (especially Act No. 34, Public Acts of 2001, as amended) and a bond authorizing resolution adopted by the Board of Commissioners of the County (the "Resolution") and an order of the Water Resources Commissioner of the County, as County Agency, for the purpose of defraying all or part of the cost of acquiring, constructing, and installing sewage disposal system facilities to maintain the capacity and performance of the Evergreen and Farmington Sewage Disposal Systems to serve users of the Evergreen Farmington Sewage Disposal Systems in the County of Oakland, Michigan (the "System”).

The County has authorized the revenues of the System to be used to pay the principal of and interest on the bonds when due. In addition, the County has irrevocably pledged its full faith and credit for the prompt payment of the principal of and interest on the bonds as the same become due. The principal of and interest on the bonds are payable as a first budget obligation of the County from its general funds. The ability of the County to raise such funds is subject to applicable statutory and constitutional limitations on the taxing power of the County. The amount of taxes necessary to pay the principal of and interest on the bonds, together with the taxes levied for the same year, shall not exceed the limit authorized by law.

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This bond is transferable, as provided in the Resolution, only upon the books of the County kept for that purpose by the bond registrar and paying agent, upon the surrender of this bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the Registered Owner or his attorney duly authorized in writing. Upon the exchange or transfer of this bond a new bond or bonds of any authorized denomination, in the same aggregate principal amount and of the same interest rate and maturity, shall be authenticated and delivered to the transferee in exchange therefor as provided in the Resolution, and upon payment of the charges, if any, therein provided. Bonds so authenticated and delivered shall be in the denomination of $5,000 or any integral multiple thereof not exceeding the aggregate principal amount for each maturity.

The bond registrar and paying agent shall not be required to transfer or exchange bonds or portions of bonds which have been selected for redemption.

MANDATORY PRIOR REDEMPTION Bonds maturing in the year ____ are subject to mandatory prior redemption at par and accrued interest as follows:

Redemption Date

Principal Amount of Bonds to be Redeemed

Bonds or portions of bonds to be redeemed by mandatory redemption shall be selected by lot.

(REPEAT IF MORE THAN ONE TERM BOND)

OPTIONAL PRIOR REDEMPTION

Bonds maturing prior to ________ 1, 20__, are not subject to redemption prior to maturity. Bonds maturing on and after ________ 1, 20__, are subject to redemption prior to maturity at the option of the County, in such order as shall be determined by the County, on any date on and after ________ 1, 20__. Bonds of a denomination greater than $5,000 may be partially redeemed in the amount of $5,000 or any integral multiple thereof. If less than all of the bonds maturing in any year are to be redeemed, the bonds or portions of bonds to be redeemed shall be selected by lot. The redemption price shall be the par value of the bond or portion of the bond called to be redeemed plus interest to the date fixed for redemption.

Not less than thirty nor more than sixty days' notice of redemption shall be given by first-class mail to the registered owners of bonds called to be redeemed at their registered addresses. Failure to receive notice of redemption shall not affect the proceedings for redemption. Bonds or portions of bonds called for redemption shall not bear interest after the date fixed for redemption, provided funds are on hand with the bond registrar and paying agent to redeem the same.

It is hereby certified, recited and declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of the bonds of this series, existed, have happened and have been performed in due time, form and manner as required by law, and that the total indebtedness of the County, including the series of bonds of which this bond is one, does not exceed any constitutional or statutory limitation.

IN WITNESS WHEREOF, the County of Oakland, Michigan, by its Board of Commissioners, has caused this bond to be executed in its name by facsimile signatures of the Chairperson of the Board of

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Commissioners and the County Clerk and its corporate seal (or a facsimile thereof) to be impressed or imprinted hereon. This bond shall not be valid unless the Certificate of Authentication has been manually executed by an authorized representative of the bond registrar and paying agent. COUNTY OF OAKLAND By: Chairperson, Board of Commissioners [SEAL] And: County Clerk

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CERTIFICATE OF AUTHENTICATION This bond is one of the bonds described in the within mentioned Resolution. Bond Registrar and Paying Agent By: Authorized Representative AUTHENTICATION DATE:

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ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________ (please print or type name, address and taxpayer identification number of transferee) the within bond and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________________________________________________ attorney to transfer the within bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: ____________________ __________________________________________ Signature Guaranteed: __________________________________________ Signature(s) must be guaranteed by an eligible guarantor institution participating in a Securities Transfer Association recognized signature guarantee program.

[END OF BOND FORM]

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10. SECURITY. It is expected that the principal of and interest on the bonds will be paid from revenues of the System, and such revenues are hereby authorized to be used for such purpose. In addition, the full faith and credit of the County are pledged hereby to the payment of the principal and interest on the bonds authorized by this Resolution. Each year the County shall include in its budget as a first budget obligation an amount sufficient to pay such principal and interest as the same shall become due. The ability of the County to raise such funds is subject to applicable constitutional and statutory limitations on the taxing power of the County. The amount of taxes necessary to pay the principal of and interest on the bonds, together with the taxes levied for the same year, shall not exceed the limit authorized by law. To the extent that the revenues of the System are insufficient to pay the principal of and interest on the bonds, the proceeds of such taxes (both current and delinquent) shall be deposited as collected into the principal and interest fund established in section 12 hereof, and until the principal of and the interest on the bonds are paid in full, such proceeds shall be used only for payment of such principal and interest.

11. DEFEASANCE. In the event cash or direct obligations of the United States or obligations the principal of and interest on which are guaranteed by the United States, or a combination thereof, the principal of and interest on which, without reinvestment, come due at times and in amounts sufficient to pay, at maturity or irrevocable call for earlier optional redemption, the principal of, premium, if any, and interest on the bonds, or any portion thereof, shall have been deposited in trust, this Resolution shall be defeased with respect to such bonds, and the owners of the bonds shall have no further rights under this Resolution except to receive payment of the principal of, premium, if any, and interest on such bonds from the cash or securities deposited in trust and the interest and gains thereon and to transfer and exchange bonds as provided herein.

12. PRINCIPAL AND INTEREST FUND. There shall be established for the bonds a Principal and Interest Fund which shall be kept in a separate bank account, provided, however, that such Principal and Interest Fund may be pooled or combined for deposit or investment purposes with other debt retirement funds created for nonvoted debt of the County (other than any special assessment debt). From the proceeds of the sale of the bonds there shall be set aside in the Principal and Interest Fund any premium as determined by order of the County Agency and any accrued interest received from the purchaser of the bonds at the time of delivery of the same. Funds of the County to be used to pay the principal and interest on the bonds when due shall be placed in the principal and interest fund and so long as the principal or interest on the bonds shall remain unpaid, no moneys shall be withdrawn from such principal and interest fund except to pay principal and interest on the bonds.

13. CONSTRUCTION FUND. The remainder of the proceeds of the sale of the bonds shall be set aside in a construction fund and used solely to defray the cost of acquisition, construction and installation of the Projects. Any unexpended balance of the proceeds of the sale of the bonds remaining in the construction fund after completion of the Projects shall be deposited in the principal and interest fund established in section 12 hereof.

14. ESTIMATES OF PERIOD OF USEFULNESS AND COST. The estimated period of usefulness of the Projects is hereby determined to be not less than twenty (20) years and upwards, and the plans for and the estimated cost of the Projects in the amount of $15,000,000 are hereby approved and adopted.

15. APPROVAL OF MICHIGAN DEPARTMENT OF TREASURY – EXCEPTION FROM PRIOR APPROVAL. The issuance and sale of the bonds shall be subject to the County obtaining qualified status or prior approval from the Department of Treasury of the State of Michigan pursuant to Act 34, Public Acts of Michigan, 2001, as amended ("Act 34"), and, if necessary, the County Treasurer and County Agency are each hereby authorized and directed to make application to the Department of Treasury for approval to issue and sell the bonds as provided by the terms of this Resolution and by Act 34. The County Treasurer and County Agency are authorized to pay any filing fees required in connection with obtaining qualified status or prior approval from the Department of Treasury. The County Treasurer and County Agency are further authorized to request such waivers of the requirements of the Department of Treasury or Act 34 as necessary or desirable in connection with the sale of the bonds.

16. SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF BONDS. The County Agency is hereby authorized to determine the principal amount of the bonds to be sold and to determine the other bond details as described in section 2 hereof and the terms and conditions for optional

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and/or mandatory redemption as described in section 5 hereof. The bonds shall be sold at a competitive sale in accordance with the provisions of Act 34 and other applicable laws of this state. In connection therewith, the County Agency shall set the time and date for the sale of the bonds and prescribe the form of notice of sale for the bonds and do all things necessary to effectuate the sale, issuance, delivery, transfer and exchange of the bonds in accordance with the provisions of this Resolution. The bonds shall be sold at a price that is not less than 99% nor more than 101% of their par value, as determined by the County Agency. The County Agency is hereby authorized to approve by written order the interest rates on the bonds and the winning bidder upon the sale of the bonds. The County Agency, the County Treasurer, the County Clerk and other officers and employees of the County are authorized to do all other things necessary to effectuate the sale, issuance, delivery, transfer and exchange of the bonds in accordance with the provisions of this Resolution.

17. REPLACEMENT OF BONDS. Upon receipt by the County Treasurer of proof of ownership of an unmatured bond, of satisfactory evidence that the bond has been lost, apparently destroyed or wrongfully taken and of security or indemnity which complies with applicable law and is satisfactory to the County Treasurer, the County Treasurer may authorize the bond registrar and paying agent to deliver a new executed bond to replace the bond lost, apparently destroyed or wrongfully taken in compliance with applicable law. In the event an outstanding matured bond is lost, apparently destroyed or wrongfully taken, the County Treasurer may authorize the bond registrar and paying agent to pay the bond without presentation upon the receipt of the same documentation required for the delivery of a replacement bond. The bond registrar and paying agent, for each new bond delivered or paid without presentation as provided above, shall require the payment of expenses, including counsel fees, which may be incurred by the bond registrar and paying agent and the County in the premises. Any bond delivered pursuant the provisions of this section 17 in lieu of any bond lost, apparently destroyed or wrongfully taken shall be of the same form and tenor and be secured in the same manner as the bond in substitution for which such bond was delivered.

18. OFFICIAL STATEMENT. The County Agency and the County Treasurer are each authorized to cause the preparation of an official statement for the bonds for the purpose of enabling compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934, as amended (the "Rule") and to do all other things necessary to enable compliance with the Rule. After the award of the bonds, the County will provide copies of a "final official statement" (as defined in paragraph (e)(3) of the Rule) on a timely basis and in reasonable quantity as requested by the successful bidder or bidders to enable such bidder or bidders to comply with paragraph (b)(4) of the Rule and the rules of the Municipal Securities Rulemaking Board.

19. CONTINUING DISCLOSURE. The County Treasurer is authorized to execute a certificate of the County, constituting an undertaking to provide ongoing disclosure about the County for the benefit of the holders of the bonds as required under paragraph (b)(5) of the Rule, and amendments to such certificate from time to time in accordance with the terms of the certificate (the certificate and any amendments thereto are collectively referred to herein as the "Continuing Disclosure Certificate"). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate.

20. TAX COVENANT. The County covenants to comply with all requirements of the Internal Revenue Code of 1986, as amended, necessary to assure that the interest on the bonds will be and will remain excludable from gross income for federal income tax purposes. The County Agency, the County Treasurer, the County Clerk and other appropriate County officials are authorized to do all things necessary to assure that the interest on the bonds will be and will remain excludable from gross income for federal income tax purposes.

21. NOTICE OF ISSUANCE OF BONDS. Within thirty (30) days after the issuance of the bonds, either (1) a copy of the final official statement or other offering or disclosure document prepared by the County in connection with the issuance of the bonds or (2) notice that such information has been filed with the Electronic Municipal Market Access system of the Municipal Securities Rulemaking Board and is publicly available shall be furnished to Bank of America, N.A. at the following locations:

Bank of America, N.A. Mail Code: IL4-135-07-28

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135 South LaSalle Street Chicago, IL 60603 Attention: Thomas R. Denes Bank of America, N.A. Public Sector Banking Group Mail Code: MI8-900-02-70 2600 W. Big Beaver Road Troy, MI 48084 Attention: Susan Pendygraft, Senior Credit Support Association

In accordance with the Bank of America Continuing Covenant Agreement, the notices provided for above shall be in writing and shall be transmitted by e-mail to the following addresses: [email protected] and [email protected].

22. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions insofar as they may be in conflict herewith are hereby rescinded.

Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution.

Commissioner Philip Weipert, District #8 Chairperson, Planning and Building Committee

MISCELLANEOUS RESOLUTION #18xxx BY: Commissioner Phillip Weipert, Chairperson, Planning and Building Committee IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – LICENSING OF 52-3 DISTRICT COURT ROCHESTER HILLS EXCESS PARKING SPACES TO BILL FOX CHEVROLET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County has been licensing excess vacant parking spaces for temporary new vehicle car storage at the southeast portion of the parking lot of the 52-3 District Court Rochester Hills; and WHEREAS the current license with Bill Fox Chevrolet expired March 15, 2018; and WHEREAS the Court administration at the 52-3 Rochester Hills has agreed to continue licensing the open parking lot spaces; and WHEREAS Oakland County Purchasing Department developed bid specifications and conducted a new Request for Proposals to obtain the highest bidder for the licensing of the parking lot spaces; and WHEREAS one proposal was received from Bill Fox Chevrolet, Inc.; and WHEREAS Bill Fox Chevrolet will pay $1,502 per month for use of the 126 parking lot spaces; and WHEREAS the term of the license agreement shall be one year, and may be renewed by mutual consent for four additional years, with years four and five having three percent increases in the payment; and WHEREAS the license can be unconditionally terminated by either party with a 90-day notice; and WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached license agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached license agreement between the County of Oakland and Bill Fox Chevrolet, Inc. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached license agreement, and all other related documents, which may be required between the County of Oakland and Bill Fox Chevrolet, Inc. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

_______________________________________ Commissioner Philip Weipert, District #8 Chairperson, Planning and Building Committee

Return to Agenda

ADR REVIEW SIGN OFF – Facilities Management ====================================================================================== RESOLUTION TITLE: Department of Facilities Management – Licensing of 52-3 District Court Rochester

Hills Excess Parking Spaces to Bill Fox Chevrolet DEPARTMENT CONTACT PERSON: Paul Zachos 858-5380 DATE: 3/27/18

DEPARTMENT REVIEW Department of Human Resources: Approved (No Committee) - Heather Mason (3/22/2018) Corporation Counsel: Approved – Jody Hall (3/23/2018) Department of Management and Budget: Approved – Lynn Sonkiss (3/27/2018)

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License Agreement

The County of Oakland, 1200 North Telegraph, Pontiac, Michigan, 48341, hereby grants a License for use of its property as set forth herein to:

Name of Entity or Person (“Licensee”): Bill Fox Chevrolet

Address: 725 S. Rochester Road, Rochester Hills, Michigan 48307

Contact Person: John Fox

Telephone Number: 248-651-7000 Cell: 248-765-6899

E-Mail Address: [email protected]

The Parties agree to the following terms and conditions:

1. Use of County Property. Licensee may only use the property described below for the purposes set forth in this Agreement.

1.1. Definition and Location of Property. Property is defined as the real property illustrated in Exhibit A, specifically 126, parking spaces for storage of vehicles in areas A and C (“Property”). Exhibit A is incorporated by referenced into this Agreement.

1.2. Use of Property. The Property shall be used for parking and storing vehicles associated with Licensee’s business operations.

1.3. Term. This Agreement shall commence on March 15, 2018 (“Commencement Date”) and end one year from said date. This Agreement may be renewed 30 days prior to the anniversary of the Commencement Date, for four (4) additional years, by mutual written consent of Licensee and the County’s Director of Facilities Management or his/her successor.

1.4. Licensee Amount Fee. Licensee shall pay the County a License Fee in the following amounts for use of the Property:

YEAR MONTHLY AMOUNT

Year 1 $1,502.00 per month

Year 2, if renewed $1,502.00 per month




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1.5. Payment of License Fee. The Licensee Fee is due and owing on the first day of each month, in advance. Checks should be made payable to the “County of Oakland” and sent to: Oakland County Treasurer’s Office—Cash Acctg Bldg 12E, 1200 North Telegraph Road, Pontiac, Michigan 48341-0479. Should this Agreement commence on a day other than the first of the month, then the License Fee for such month and the last month of the term shall be prorated upon a daily basis based upon a thirty (30) day month.

1.6. Licensee shall not place any signs or advertisements on the Property without the prior written consent of the County’s Director of Facilities Management or his/her successor, except that Licensee may erect signs that state “NO ENTRY” or “NO PUBLIC PARKING” on the Property. Licensee shall be responsible for maintaining any signs it erects on the Property in good condition.

1.7. Licensee shall keep the Property and anything stored thereon in good order and repair and in a clean, safe, and healthful condition, including vehicles stored on the Property, which shall be in a new and/or good condition.

1.8. Licensee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the County’s Director of Facilities Management or his/her successor.

1.9. Licensee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS.

1.10. The County may temporarily modify the number of spaces made available to Licensee at any time upon thirty (30) days written notice to Licensee, if such spaces are needed for governmental operations. The written notice shall state how long such spaces are needed for government operations.

1.11. At the expiration or termination of this Agreement, Licensee shall leave the Property in the same condition that Licensee found it and clean of all rubbish. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, the County shall dispose of it and bill Licensee for any costs associated with the disposal.

2. Licensee Responsibilities. Licensee shall have the following responsibilities and obligations:

2.1. Between November 1st and April 1st Area C (15 parking spaces), as illustrated in Exhibit A, shall not be used by Licensee and must be left vacant for snow storage by the County.

2.2. Licensee shall keep the drive lane on the Property, as illustrated in Exhibit A, open and unblocked at all times

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2.3. Vehicles stored on the Property must be parked within the provided parking space lines and must not be parked bumper-to-bumper, i.e., more than two cars parked in a lined parking space.

2.4. When entering and existing the Property Licensee shall not use the County’s public parking lot at the District Courthouse. Licensee shall enter and exit the Property as illustrated on A.

2.5. Licensee shall be responsible providing snow and ice removal services for the Property.

2.6. Licensee and all persons performing work on behalf of Licensee shall not in any manner hold themselves out to be agents or employees of the County.

2.7. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property.

2.8. Licensee shall not sell or permit anyone to sell or consume alcoholic beverages on the Property.

3. County Responsibilities. Licensee shall have the following responsibilities and obligations:

3.1. The County shall maintain the Property, including the parking lot and surrounding grounds in a good and useable condition, except that Licensee shall provide snow and ice removal services for the Property.

4. Liability/Assurances.

4.1. Damage to County Property. Licensee shall be responsible for any damage to any County property or facilities that is caused by Licensee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Licensee's use of the Property. If damage occurs, the County shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Licensee shall reimburse the County for all costs associated with repairing and/or replacing the damaged property or facilities.

4.2. Damage to Licensee Property. Licensee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Licensee’s personal property located, kept, or stored on the Property during Licensee’s use of the Property.

4.3. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee’s or its employees, agents, invitees, volunteers or subcontractors use of the Property.

4.4. Licensee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter or to be disposed upon any County property.

4.5. Indemnification. Licensee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of

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Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property because of Licensee’s use of the Property.

4.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened.

5. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is incorporated by reference into this Agreement.

6. Termination. Either Party may terminate this Agreement upon ninety (90) days written notice to the other Party for any reason.

7. Compliance with Law. Licensee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, and the requirements of this Agreement.

8. No Interest in Property. Licensee shall have no title in and to the Property or any portion thereof and has not, does not, and will not claim any such title or any easement over the Property.

9. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of the Director of Facilities Management or his/her successor.

10. Waiver. The failure of the County to insist upon strict performance of any covenants or conditions of this Agreement or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Agreement shall be deemed to have been waived by the County, unless such waiver is in writing by the County.

11. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties.

12. Severability. If any term, covenant, or condition of this Agreement or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Agreement or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term,

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covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Agreement.

13. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan.

14. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument.

15. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth.

16. Effective Date. The Effective Date of this Agreement shall be March 15, 2018.

The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein.

APPROVED AND AUTHORIZED BY LICENSEE:

NAME: John C. Fox

TITLE: President

DATE:

SIGNATURE WITNESS:

NAME:

TITLE:

DATE:

SIGNATURE

APPROVED AND AUTHORIZED BY THE COUNTY:

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NAME: Michael J. Gingell

TITLE: Chairman

DATE:

SIGNATURE WITNESS:

NAME:

TITLE:

DATE:

SIGNATURE

r

CJ

UPDATED 11/25/14

EXHIBIT A i i i. ... __ _

----

ci AREA A (111 BAYS)/

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Facilities Maintenance &Operations Division

Facilities Planning & Engineering 0.~Plt:lliWOlbDrt.t r::Qld,!Aichi!l'IO

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WORKOIIOCIIOR COllTCCNTnRI OPER ... TIONNUMBCII

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EXHIBIT B INSURANCE REQUIREMENTS

I. Insurance Coverages. The Licensee, at its own expense, shall procure and maintain during the life of this Agreement, including any renewals or extensions thereof, all insurance as set forth below, protecting and defending the County against all loss or claims, which may arise out of or result from the Licensee's use of the Property, whether such use is by the Licensee, its employees, agents, invitees, volunteers, subcontractors or any other persons on the Property because of Licensee's use of the Property. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater.

a. Commercial General Liability Insurance with the following as minimum limits:

$2,000,000 - General Aggregate Limit-other than Products/Completed Operations $1,000,000 - Products/Completed Operations Aggregate Limit $1,000,000 - Personal & Advertising Injury Limit $1,000,000 - Each Occurrence Limit

Commercial General Liability Insurance shall contain the following minimum coverages:

• Occurrence Form • Premises and Operations • Personal & Advertising Injury • Products and Completed Operations • Broad Form Property Damage • Independent Contractors • Blanket Broad Form Contractual (including coverage for obligations assumed in

this Contract)

b. Commercial Automobile Liability Insurance (including Michigan No-Fault) with a minimum limit of not less than $1,000,000 each occurrence covering liability and property damage arising out of any owned, hired, or non-owned automobile.

c. Worker's Compensation Insurance - Coverage A: with limits statutorily required by any applicable Federal or State Law and Employers Liability Insurance - Coverage B: with minimum limit of $500,000 each accident, $500,000 each employee by disease and $500,000 aggregate disease.

d. Umbrella/Excess Liability insurance with a minimum limit of $2,000,000 each occurrence. Coverage shall be follow form of primary or broader.

II. General Insurance Provisions. The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms, conditions, and/or endorsements. All certificates of insurance must bear evidence of all required terms, conditions and/or endorsements.

a. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County.

b. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation, premiums, deductibles, or assessments under any form of policy.

c. Any and all deductibles or self-insured retentions shall be assumed by and be at the sole risk of the Licensee.

1

d. All insurance policies shall be endorsed to provide a written waiver of subrogation in favor of the County of Oakland, its Boards, Commissions, officials, and employees.

e. All insurance policies, with the exception of Worker's Compensation, shall be endorsed to name the County of Oakland, its Boards, Commissions, officials, and employees as Additional Insureds.

f. The Licensee shall require their subcontractors, if any, not protected under the Licensee's insurance policies to maintain insurance with coverages equal to those required of the Licensee in this contract, if applicable.

g. All policies must be endorsed to provide thirty-days (30) written notice to the County for cancellation, non-renewal, or material change. Certificates of insurance must be provided no less than ten (10) working days before commencement license agreement.

2

FISCAL NOTE (MISC. #18xxx) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – LICENSING OF 52-3 DISTRICT COURT ROCHESTER HILLS EXCESS PARKING SPACES TO BILL FOX CHEVROLET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. Pursuant to Miscellaneous Resolutions #12036 and #15066 a lease agreement between Oakland County and Bill Fox Chevrolet approved the use of 126 parking spaces for the temporary storage of new vehicles at the Rochester Hills District Court, located at 700 Barclay Circle.

2. The current lease agreement expires on March 15, 2018. 3. The resolution authorizes the continued licensing of parking spaces as approved by the

Rochester Hills District Court Administration. 4. Bid specifications were developed by the Purchasing Department with one request for

proposal received from Bill Fox Chevrolet. 5. All necessary documents related to the license agreement have been reviewed and/or

prepared by the Departments of Facilities Management and Corporation Counsel. 6. The license term shall commence on March 15, 2018 and end one (1) year from said

date. 7. The license fee will be due and owing on the first day of the month in advance and may

be renewed by mutual consent for four additional years or the license can be unconditionally terminated by either party.

8. Should the license agreement commence on a day other than the first day of the month, the license fee shall be prorated upon a daily basis based on a thirty (30) day month.

9. The license agreement requires Bill Fox Chevrolet to pay $1,502 per month, or $18,024 annually in Year 1 – Year 3, with years four and five having a three percent increase in payment for a total of $18,565 in Year 4 and $19,122 in Year 5.

10. Then annual estimated prorated revenue for FY 2018 is $17,468. 11. The annual estimated prorated revenue will be offset by the amount budgeted in the

General Fund Non-Departmental Licenses line item for FY 2018 – FY 2020. The current budget allocation of $16,812 was based on the previous license agreement amount of $1,401 per month.

12. The FY 2018, FY 2019 and FY 2020 budgets are amended as follows: GENERAL FUND (#10100) FY2018 FY2019 – FY2020 9010101-196030-631106 Licenses $ 656 $1,212 9010101-196030-665882 Planned Use of Balance ($ 656) ($1,212)

$ -0- $ -0- __________________________________ Commissioner Thomas Middleton, District #4

Chairperson, Finance Committee

MISCELLANEOUS RESOLUTION #18xxx BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS DIVISION – POSITION DELETIONS AND POSITION CREATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Facilities Maintenance and Operations Division has reviewed its operations in the Grounds Maintenance Unit; and WHEREAS the Grounds Maintenance Unit is responsible for lawn and landscape maintenance, snow plowing, and ice management for the County campus and five off-campus properties; and WHEREAS the Grounds Maintenance Unit currently uses four (4) Proprietary (PR) Part-Time Non-Eligible (PTNE) 1,000 hours per year General Helper positions in the winter months and twelve (12) PR PTNE 1,000 hours per year General Helper positions in the summer months; and WHEREAS in the past the Grounds Maintenance Unit has had difficulties recruiting and retaining PTNE employees to fill the General Helper positions; and WHEREAS the 1,000 hours per year limitation inhibits the ability to fully train the PTNE General Helpers; and WHEREAS utilizing Full-Time Eligible (FTE) employees would eliminate the difficulty with recruiting, training and retaining the PTNE General Helper employees; and WHEREAS this would allow the ability to more efficiently manage the stability and consistency of the workload; and WHEREAS all positions within the Grounds Maintenance Unit are funded from the Facilities Maintenance Proprietary Fund; and WHEREAS the Facilities Maintenance and Operations Division/Grounds Maintenance Unit has requested the deletion of sixteen (16) PR funded PTNE 1,000 hours per year General Helper positions (#1040725-05378, 05379, 05380, 05381, 05382, 06351, 06353, 06782, 06783, 06784, 10069, 10071, 10072, 10075, 10076, and 11809); and WHEREAS the Facilities Maintenance and Operations Division/Grounds Maintenance Unit has requested the creation of four (4) PR funded FTE Groundskeeper I positions; and WHEREAS the funding for the four (4) PR FTE Groundskeeper I positions is covered by the deletion of the sixteen (16) PTNE PR General Helper positions as well as savings realized from bringing snow removal, salting, mowing, and tree care services in-house; and WHEREAS Facilities Maintenance and Operations also intends on utilizing some of the overall savings toward other building maintenance costs. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to delete sixteen (16) PR funded PTNE 1,000 hours per year General Helper positions (#1040725-05378, 05379, 05380, 05381, 05382, 06351, 06353, 06782, 06783, 06784, 10069, 10071, 10072, 10075, 10076, and 11809). BE IT FURTHER RESOLVED to create four (4) PR funded FTE Groundskeeper I positions in the Facilities Maintenance and Operations Division/Grounds Maintenance Unit (#1040725). Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

______________________________________ Commissioner Philip Weipert, District #8 Chairperson, Planning and Building Committee

Return to Agenda

DRAFT

REPORT April 12, 2018

BY: Planning and Building Committee, Philip Weipert, Chairperson

RE: Information Technology Data Center Fire Suppression system Replacement Project

TO: THE OAKLAND COUNTY FINANCE COMMITTEE

Chairperson, Ladies and Gentlemen:

The Planning and Building Committee, having reviewed on April 10, 2018 the above-referenced project, reports with the recommendation that the County amend the contract with Johnson Controls Fire Protection (formerly Simplex Grinnell) of Farmington Hills in the amount of $272,667.

The Committee further recommends funding for the total project cost of $383,559 including contingency, be approved.

Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. .

____________________________ Planning and Building Committee

Return to Agenda

MISCELLANEOUS RESOLUTION #18xxx BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY DATA CENTER FIRE SUPPRESSION SYSTEM REPLACEMENT PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the ongoing operation of Information Technology (IT) and its Data Center is mission critical; and WHEREAS the Data Center’s fire suppression system is nearly 30 years old and technologically outdated; and WHEREAS the fire suppression system uses a gas to suppress fires and there is a concern of an accidental release due to aging system components; and WHEREAS Information Technology and Facilities Management recommend that the system be replaced; and WHEREAS Johnson Controls Fire Protection (formerly Simplex Grinnell), an annual competitively-bid contractor, submitted a proposal for $272,667 for a Novec 1230 (Sapphire) Clean Agent Fire Suppression System; and WHEREAS the proposal included design, labor, materials, equipment, permits, drawing review fees, demolition, installation, door fan testing (sealing integrity), and programming/commissioning; and WHEREAS the Sapphire system is approved for normally occupied areas and is listed in the National Fire Protection Association (NFPA) 2001 Standard on Clean Agent Fire Extinguishing Systems; and WHEREAS the project will also include architectural design services, MEP professional services, FM&O / electrical work, and general labor at a cost of $53,239, and a contingency cost of $57,653 for a total project cost of $383,559 (see project estimate attached); and WHEREAS funding in the amount of $308,001 is available for transfer from the FY 2018 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the IT Data Center Fire Suppression System Replacement Project; and WHEREAS additional funding in the amount of $75,558 is available from previously approved projects in the Project Work Order Fund (#40400) that were completed under budget as follows:

- $60,000 Project Work Order Fund (#40400) IT Demo Abandon HVAC Project #100000002304

- $11,900 Project Work Order Fund (#40400) South Oakland Health Center Fire Suppression Project #100000000958

- $3,658 Project Work Order Fund (#40400) IT Loading Dock Reconstruction Project #100000001696

NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the IT Data Center Fire Suppression System Replacement Project in the amount $383,559. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the IT Data Center Fire Suppression System Replacement Project (#100000002770) in the amount of $308,001 from the Capital Improvement Program/Building Fund (#40100) and $75,558 from the available balance in the previously approved projects to the Project Work Order Fund (#40400) as detailed below: BUILDING IMPROVEMENT FUND (#40100) FY 2018 Revenues: 1040801-148020-665882 Planned Use of Balance $308,001 Total Revenues $308,001 Expenditures: 1040801-148020-788001-40400 Transfer Out– Project Work Order $308,001 Total Expenditures $308,001 PROJECT WORK ORDER FUND (#40400) Project: 100000002304, Activity; PROJ Revenues: 11040801-148020-665882 Planned Use of Balance $60,000 Total Revenues $60,000

Expenditures: 1040801-148020-788001-40400 Transfer Out– Project Work Order $60,000 Total Expenditures $60,000 PROJECT WORK ORDER FUND (#40400) Project: 100000000958, Activity; PROJ Revenues: 11040801-148020-665882 Planned Use of Balance $11,900 Total Revenues $11,900 Expenditures: 1040801-148020-788001-40400 Transfer Out– Project Work Order $11,900 Total Expenditures $11,900 PROJECT WORK ORDER FUND (#40400) Project: 100000001696, Activity; PROJ Revenues: 1040801-148020-665882 Planned Use of Balance $ 3,658 Total Revenues $ 3,658 Expenditures: 1040801-148020-788001-40400 Transfer Out– Project Work Order $ 3,658 Total Expenditures $ 3,658 PROJECT WORK ORDER FUND (#40400) Project: 100000002770, Activity; PROJ Revenues: 1040101-148020-695500-40100 Transfer In – Building Imp Fund $308,001 1040101-148020-695500-40400 Transfer In – Project Work Order 75,558 Total Revenues $ 383,559 Expenditures: 1040101-148020-796500 Budgeted Equity Adjustment $ 383,559 Total Expenditures $ 383,559 __________________________________ Commissioner Thomas Middleton, District #4

Chairperson, Finance Committee

Project Estimate

TRADE DESCRIPTION ESTIMATE

Estimate Date: 3/30/2018

FPE#:

WO#:713820

FM Project Manager:

Project: Information Technology Data Center Fire Suppression System

FM-730352 CONSTRUCTION

FM-730352-FireSuppression Novec 1230 System - Simplex Grinnell $272,667.00

FM-730352-Architectural Architectural (5%) $14,413.00

FM-730352-MechanicalWork Mechanical & Plumbing (5%) $14,413.00

$301,493.00Total:CONSTRUCTION

FM-730562 ELECTRICAL

FM-730562-ElectricalLighting Electrical - FM&O (5%) $14,413.00

$14,413.00Total:ELECTRICAL

FM-731241 MISCELLANEOUS

FM-731241-Miscellaneous Misc. Labor $10,000.00

$10,000.00Total:MISCELLANEOUS

FM-730359 CONTINGENCY

FM-730359-Contingency Contingency (20%) $57,653.00

$57,653.00Total:CONTINGENCY

GRAND TOTAL:

$325,906.00Subtotal:

$383,559.00

3/30/2018

Return to Agenda

Item#

and Year

Misc. Res. No.

Project TitleProject Work Order

Project Budget Funding Source

Budget Status

Schedule Actual O N D J F M A M J J A S O N D Remarks

15222 New Animal Shelter C112 $15,450,000 $568,201 Schedule C C C C C C Construction continuing. Working on punch list items.

2015 CIP/BA Actual C C C C C C

2 Environmental Systems $255,000 $255,000 Schedule D D B B C C Equipment testing for specs.

2016 Courthouse-Coil, Oak Pointe & SOHC-HVAC, Patrol-AC CIP Actual D D B C C C

3 Upgrade Fire Alarm System $169,000 $169,000 Schedule H H H H H H State Fire Marshall changes impact scope.

2016 Children's Village A,B,C,D,G,H & School CIP Actual H H H H H H

5a 15275 Building Security Enhancements Priority 1 C117 $1,387,170 $84,869 Schedule C C C C C C Working on close out documents.

2016 Part 1 of 3 CIP Actual C C C C C C

5b 16018 Building Security Enhancements Priority 1 C121 $1,038,381 $121,519 Schedule C C C C C C Working on close out documents.


5c 16161 Building Security Enhancements Priority 1 C135 $1,475,220 $575,746 Schedule C C C C C C C C Continuing with camera installs. Fiber optic cable installed.


6 17065 Elevator Maintenance - Phase 2 C139 $550,000 $536,921 Schedule L L L P P P C Equipment on order

2016 CIP Actual L L L P P P

9 Remodel/Renovations to County Buildings $2,710,302

2016 See 9a thru 9l below CIP

9c 17177 Jail Kitchen Floors & Dishwasher Replacement E206 $750,000 $120,747 Schedule C C C C C C C Trench drain issues being investigated

2016 CIP SHERIFFS Actual C C C C C C

9l Campus Outdoor Lighting Upgrade - Phase 2 $450,000 $450,000 Schedule C -- -- P B B L A C Bids due early March

2016 CIP Actual P P P D B C

1 17166 2017 Roof Replacement C145 $555,500 $115,337 Schedule C C C C C C C C 95% complete. Delayed due to weather.

2017 Law Enforcement Complex & Annex CIP Actual C C C C C C

2 Environmental Systems $1,350,000 $1,350,000 Schedule D D D D D P Project in planning stage.

2017 CIP Actual D D D D D P

3 Upgrade Fire Alarm System $467,000 $467,000 Schedule P D D H H H Project in planning stage.

2017 CIP Actual P D D H H H

2017 Projects - Building Section - CONTINUED

October, November & December 2017, January, February & March 20182017

2015 Projects - Building Section


2018


Oakland CountyDepartment of Facilities Management

Facilities Planning & Engineering Division

2018 CAPITAL IMPROVEMENT PROGRAM1st & 2nd QUARTER PROGRESS REPORT

LEGEND:A Board/Committee Approval E Estimates P Planning L Legal D Design H HoldB Bid -- No Activity C Construction X Complete

Page 1 of 5

Return to Agenda

Item

# and Year

Misc. Res. No.



Budget Status



2018





4 Electrical Upgrades $400,000 $400,000 Schedule P P D D D D Project docs and scope in design phase.

2017 CIP Actual P P D D D D

5 16155 Building Security Enhancements Priority 2C129 $5,468,500 ($555,993) Actual C C C C C C C C Project under construction

2017 CIP Schedule C C C C C C

6 Building Security Enhancements $1,005,000 $1,005,000 Schedule -- -- -- C C C Telegraph fence, EOB lobby, Judge's Well fence, East Annex, Radio Courthouse & Jail completed.

2017 CIP Actual -- -- -- C C C

7 17065 Elevator Maintenance - Phase 2 C139 $536,921 $536,921 Schedule P P C C C C EOB repairs 100% complete.

2017 CIP . Actual P P C C C C

8 Generator Replacement/Upgrades $350,000 $350,000 Schedule B -- -- H H H Specs complete. Out to bid with Purchasing.

2017 CIP Actual B -- -- H H H

9 17157 Window Replacements C142 $646,000 $462,676 Schedule P C C C C C C C C Project in construction phase

2017 CIP Actual P C C C C C

10 Remodel/Renovations to County Buildings $936,000

2017 See 10a thru 10i CIP

10a 17167 Patrol Services Exterior C144 $200,000 $123,650 Schedule C C C C C C Construction started on 02/26/18

2017 CIP Actual C C C C C C

10b17070

Jail East Annex DriersC140 $54,000 $17,699 Schedule C C C C C X Piping complete. Electrical & fire alarm work complete.

Electrical inspection on March 1st2017 CIP Actual C C C C C X Project complete. Project to be removed from future reports.

10c 17325 Sheriff's Admin CarportE208 $100,000 $100,000 Schedule -- D C X Invoice has been paid for concrete work. Project to be

removed from future reports2017 CIP

Sherriff's Actual -- D C X

10d 17249 Circuit Court Deputy Register RedesignC154 $50,000 $6,525 Schedule -- C C C C X Project is complete. Final invoices to be processed. Project to

be removed from future reports2017 CIP Actual -- C C C C X

10f Sheriff's Office Stand Alone Air Handler $80,000 $80,000 Schedule -- D D D D D Project in design phase.

2017 CIP Actual -- D D D D D

10g 17262 Mandy's Place Bedroom RedesignC156 $399,200 $285,520 Schedule C C C C C C Design phase continuing. AKA Architects. State mandating full

building fire suppression system.2017 CIP Actual C C C C C C

10h 17253 Children's Village DishwashersC153 $50,000 $2,173 Schedule -- -- C C C X Installations complete. Waiting for closet-out documents.

2017 CIP Actual -- -- C C C X Project to be removed from future reports

2017 Projects - Building Section - CONTINUED

Page 2 of 5

Item

# and Year

Misc. Res. No.



Budget Status



2018





11 17250 Building Automations System (BAS)C152 $1,000,000 $966,712 Schedule C C C C C C Pilot underway. Phase 1 will continue after completion of pilot.

Will need board approval.2017 CIP Actual C C C C C C

1 2018 Roof Replacement $709,900 $709,900 Schedule H H H H H H H H H H H H H H H Project postponed

2018 Materials Management & Pontiac Health CIP Actual H H H H H H

2 Environmental Systems $1,120,000 $1,120,000 Schedule -- -- -- P P P Project in planning stage

2018 Various Buildings CIP Actual -- -- -- P P P

3 Life Safety $727,000 $727,000 Schedule -- -- -- P P E E A Project in planning stage

2018 Various Buildings CIP Actual -- -- -- P P E

4 Electrical Upgrades $740,000 $740,000 Schedule -- -- -- P P P Project in planning stage

2018 CIP Actual -- -- -- P P P

5 Building Security Enhancements $7,537,250 $7,537,250 Schedule -- -- -- B B A C Project under construction

2018 CIP Actual -- -- -- B B A

6 Elevator Maintenance - Phase 2 $200,000 $200,000 Schedule -- -- -- P P D Project in design phase

2018 CIP . Actual -- -- -- P P D

7 Generator Replacement/Upgrades $200,000 $200,000 Schedule -- -- -- H H H Project currently on hold

2018 Children's Village School & District Courthouses CIP Actual -- -- -- H H H

8 Window Replacements $275,000 $275,000 Schedule -- -- -- -- -- B A C C Project out for bids

2018 Children's Village A Cottage CIP Actual -- -- -- -- -- B

9 Remodel/Renovations to County Buildings $1,166,000

2018 See 9a thru 9j CIP

9a Medical Examiners Freezer $75,000 $75,000 Schedule -- -- -- P P P Project in planning stage

2018 CIP Actual -- -- -- P P P

9b Juvenile Intake Remodel Office Area $326,000 $326,000 Schedule -- -- -- P D E Provided multiple options to client department. Looking to finalize plans for estimates

2018 CIP Actual -- -- -- P D E

9c Jail Laundry Privacy Wall $25,000 $25,000 Schedule P P P P P E Project in planning stage

2018 CIP Actual P P P P P E

9d Sheriff's Office Consolidate Impound Lots $100,000 $100,000 Schedule -- -- -- P P D B A C Redesign to fit users and budget

2018 Projects - Building Section-CONTINUED


Page 3 of 5

Item

# and Year

Misc. Res. No.



Budget Status



2018





2018 CIP Actual -- -- -- P P D

9f Information Technology Remodel $300,000 $300,000 Schedule P D D E E E A Submitted revisions to client department. Seeking remaining estimate

2018 CIP Actual P D D E E E

9g Sheriff's Administration Air Handling $80,000 $80,000 Schedule P P P D D E B B C Waiting on estimates

2018 CIP Actual P P P D D E

9h Public Works Dispatch $200,000 $200,000 Schedule H H H H H H Project on hold

2018 CIP Actual H H H H H H

10 Building Automations System (BAS) $500,000 $500,000 Schedule -- -- -- P P E C Pilot underway. 100% Public Works complete. 100% New Animal Control complete.,

2018 Building Control System CIP Actual -- -- -- P P E Sheriff's Admin 100% complete, EOB 60% complete, IT 75%, NOHC 25% complete.

18052Jail Cooling Tower Replacement

C157 $301,558 $301,558 Schedule -- -- P A A C C Project approved by BOC in February. Project is now in construction phase

2018 CIP Actual -- -- P A A C

18059Building Security Enhancements Priority 3

C158 $5,436,428 $5,436,428 Schedule -- -- -- P A C Project approved by BOC in February. Project is now in construction phase

2018 CIP Actual -- -- -- P A C

18082Probate Court Ingress/Egress Flow Enhancements

C159 $164,136 $164,136 Schedule -- -- -- P P A C C Project approved by BOC in March. Project is now in construction phase.

2018 CIP Actual -- -- -- P P A

11 Miscellaneous $100,000 $100,000 Schedule -- -- -- -- -- -- No activity

2018 CIP Actual -- -- -- -- -- --

1 07262 Primary Electrical System Maintenance - Phase II C057 $628,000 $39,819 Schedule -- -- C C C -- Seasonal repair scheduled in fall of 2017.

2010 CIP Actual -- -- C C C --

2 17156 Steam Tunnel Repairs C141 $1,500,000 $1,026,352 Schedule C C C C C C C C C Project 90% complete.

2015 Medical Care Facility to Sheriff's Admin CIP/BA Actual C C C C C C

6 16250 Building Automation System (BAS)/Bldg. Control C132 $650,000 ($27,017) Schedule C C C C C C Project complete. Project to be removed from future reports.

2016 System CIP Actual C C C C C C

1 17158 2017 Parking Lot Repaving C143 $384,750 $65,164 Schedule X Final invoices paid. Project will be removed from future reports.

2017 Jail & NOHC/North CIP Actual X

2015 Projects - Utilities Section


2017 Projects - Civil Section


2018 Projects - Building Section-CONTINUED

Page 4 of 5

Item

# and Year

Misc. Res. No.



Budget Status



2018





2 Utility Upgrade/Replacements $500,000 $500,000 Schedule H H H H H H H Project deferred to 2018.

2017 Children's Village Gas Line CIP Actual H H H H H H

3 17156 Steam Tunnel Repairs C141 $1,000,000 $1,000,000 Schedule C C C C C C C Project 90% complete

2017 CIP/BA Actual C C C C C C

4 17191 Service Center Road Improvements C148 $500,000 $84,169 Schedule X Project complete. Project will be removed from future reports

2017 Campus Drive North & South plus Hospital Drive CIP/BA Actual X

5 Water Main Replacement -- $500,000 $500,000 Schedule -- -- -- -- -- -- C Waiting on equipment to arrive.

2017 CIP Actual -- -- -- -- -- --

1 2017 Parking Lot Repaving $1,495,860 $1,495,860 Schedule -- -- D D D B B A C C Project currently in design phase. Bids are due in April.

2018 Medical Examiners, Materials Management, & Courthouse Northwest CIP Actual -- -- D D D B

3 Steam Tunnel Repairs $496,800 $496,800 Schedule P P P P P P P C C C Funds to be used to complete repairs at north section of 32E to 38E tunnel.

2018 Hospital Drive, Resource Crisis Center CIP Actual P P P P P P

5 Water Main Replacement $200,000 $200,000 Schedule -- -- -- -- -- -- C Waiting on equipment to arrive.

2018 CIP Actual -- -- -- -- -- --

2018 Projects - Civil Section-CONTINUED

2018 Projects - Civil Section

Page 5 of 5

OAKLAND COUNTY EXECUTIVE L. BROOKS PATTERSON OAKLAND COUNTY BUILDING AUTHORITY

JAY SHAH, Chairperson ANDY MEISNER, Vice-Chairperson &

O.C. TreasurerDONALD SNIDER, Secretary

JAMELE HAGE L. BROOKS PATTERSON, O.C. Executive

Public Works Building | One Public Works Drive | Waterford, MI 48328-1907 | (248) 858-0144 | FAX (248) 452-2250 | Oakgov.com

MINUTES REGULAR MEETING

Wednesday, February 14, 2018

The regular meeting of the Oakland County Building Authority was called to order by Chairman Meisner at 9:00 a.m. in the Facilities Management Conference Room of the Public Works Building (95W), Waterford, Michigan.

BUILDING AUTHORITY MEMBERS PRESENT Andy Meisner – Vice Chairperson and County Treasurer, designeeDonald Snider – SecretaryJamele Hage – Committee Member

BUILDING AUTHORITY MEMBERS ABSENT Jay Shah – Chairperson Doug Williams – County Executive, designee

OTHERS PRESENT Gene Ferrera – Senior Project Manager, Frank Rewold & SonTaryn Firosz – Accountant, Frank Rewold & SonJim Munchiando – George W. AuchJody Hall – Attorney, Corporation CounselHolly Conforti – Chief, Fiscal ServicesMark Williams – Accountant, Fiscal ServicesArt Holdsworth – Director, Facilities ManagementEd Joss – Manager, Facilities ManagementCarmelo Moyet – Project Manager, Facilities ManagementPaul Zachos – Property Manager Specialist, Facilities ManagementNan Chenoweth – Secretary, Facilities Management

APPROVAL OF AGENDA It was moved by Ms. Hage and seconded by Mr. Snider to approve the agenda dated February 14, 2018 as amended with the following: Ms. Chenoweth suggested placing item #7 Animal Shelter project & item #8 Infrastructure project before item #5 By-Laws.

Yeas: 3 Nays: 0 Absent: 2 Motion Carried.

APPROVAL OF MINUTES It was moved by Ms. Hage and seconded by Mr. Snider to approve the minutes dated January 10, 2018.

Yeas: 3 Nays: 0 Absent: 2 Motion Carried.

COMMENTS FROM PUBLIC None at this time.

Return to Agenda

Building Authority Minutes 02/14/18 ANIMAL SHELTER PROJECT – UPDATE Mr. Joss and Mr. Ferrara gave the members an update on the Animal Shelter project. ANIMAL SHELTER PROJECT – INVOICES Payable to Date Invoice# Amount Frank Rewold & Son 01/22/18 1009818 $105,029.86 Oeveo 01/12/18 Pcard $ 68.73 Done Right Signs 01/12/18 17410 $ 178.80 Anixter 01/18/18 508236727 $ 1,211.86

Total $106,489.25 It was moved by Ms. Hage and seconded by Mr. Snider the above invoices for the Animal Shelter project be approved. Yeas: 3 Nays: 0 Absent: 2 Motion carried. INFRASTRUCTURE – IT PROJECTS UPDATE Mr. Joss introduced Jim Munchiando from George W. Auch Company. Mr. Moyet presented a slide show to the members on the Steam Tunnel project to help give them a better understanding of what the project consists of. INFRASTRUCTURE PROJECT – INVOICES

STEAM TUNNEL PROJECT Payable to Date Invoice# Amount George W. Auch 12/31/17 33549 $253,402.80 SME 01/23/18 82882 $ 5,501.25

Total $258,904.05 It was moved by Ms. Hage and seconded by Mr. Snider the invoices for the Infrastructure-Steam Tunnel portion of this project be approved. Yeas: 3 Nays: 0 Absent: 2 Motion carried. BY-LAWS Ms. Hall from Corporation Counsel explained the reason for the suggested changes to the Building Authority By-Laws is so that the Building Authority By-Laws and Building Authority Articles of Incorporation language match. It was moved by Ms. Hage and seconded by Mr. Snider to approve the changes to the Building Authority By-Laws so they match the Building Authority Articles of Incorporation. Yeas: 3 Nays: 0 Absent: 2 Motion Carried. PETITION TO ABANDON COUNTY ROADWAY, ALLEYWAY OR PORTION THEREOF-POWER HOUSE DRIVE Mr. Zachos explained to the members why the abandonment of Power House Drive is necessary. It was moved by Ms. Hage and seconded by Mr. Snider the petition to abandon Power House Drive be approved. Yeas: 3 Nays: 0 Absent: 2 Motion carried.

Building Authority Minutes 02/14/18 OTHER BUSINESS No other business at this time. NEXT REGULAR MEETING The next regularly scheduled meeting is on Wednesday, March 14, 2018 at 9:00 a.m.

The meeting was adjourned at 9:24 a.m.

Respectfully submitted, ______________________________________ Jay Shah, Chairperson ___________________________________ Donald Snider, Secretary cc: Planning and Building (after signed)

March 13, 2018

Chairperson Weipert called the meeting to order at 9:34 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan.

COMMITTEE MEMBERS PRESENT:

Philip Weipert, Hugh Crawford, Bill Dwyer, Doug Tietz, Janet Jackson

COMMITTEE MEMBERS ABSENT WITH NOTICE:

Gary McGillivray

OTHERS PRESENT:

FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, FPE Manager

PARKS AND RECREATION Dan Stencil, Director Melissa Prowse, Supervisor, Planning

PROBATE COURT Kate Ryan, Chief Judge BOARD OF COMMISSIONERS Chris Ward, Administrative Director

Connie Srogi, Analyst Tracy Stolzenfeld, Committee Coordinator

PLEDGE OF ALLEGIANCE

Chairperson Weipert led the Pledge of Allegiance.

APPROVAL OF THE MINUTES

Crawford moved approval of the minutes of February 27, 2018, as printed. Supported by Jackson.

Motion carried on a voice vote.

APPROVAL OF THE AGENDA

Dwyer moved approval of the agenda, as amended. Supported by Jackson.


OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470

Telephone: (248) 858-0100 FAX: (248) 858-1572

PLANNING AND BUILDING COMMITTEE Bill Dwyer Doug Tietz

Janet Jackson

PHILIP WEIPERT Chairperson

HUGH CRAWFORD Vice Chairperson

GARY MCGILLIVRAY Minority Vice Chairperson

Return to Agenda

Planning and Building Committee Page 2 March 13, 2018 PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS & RECREATION – SUPPORT OF APPLICATION FOR A 2018 LAND AND WATER CONSERVATION FUND GRANT FOR REPLACEMENT OF A FISHING PIER, BOAT LAUNCH AND DOCK AT ORION OAKS COUNTY PARK Parks and Recreation is seeking approval of the grant application for the Water Conservation Fund Grant to replace the fishing pier, boat launch and dock at Orion Oaks. These assets are old and have reached the end of their useful life. The replacement will provide more accessibility and safety. The grant amount requested from the Michigan Department of Natural Resources 2018 Land and Water Conservation Fund Grant is $65,500. The changes in the park include replacing a fishing pier, and the addition of lowered railings, accessible benches, fish cleaning stations and tackle box stations.

Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray absent.

2. PARKS & RECREATION – SUPPORT OF APPLICATION FOR A 2018 RECREATION PASSPORT GRANT FOR REPLACEMENT OF THE BOAT HOUSE DOCK AND DECK AT INDEPENDENCE OAKS COUNTY PARK

Parks and Recreation Commission is requesting approval of a grant application for the Recreation Passport Grant for replacement of the boat house dock and deck at Independence Oaks. Portions of the deck and dock are sinking into the water and need replacing. The replacement will provide greater accessibility and safety. The grant amount requested from the Michigan Department of Natural Resources 2018 Recreation Passport Grant is $92,900.

Crawford moved to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray absent.

3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING/PROBATE COURT – PROBATE COURTROOM INGRESS/EGRESS FLOW ENHANCEMENTS PROJECT Facilities Planning and Engineering is seeking approval of the Probate Court Ingress/Egress Flow Enhancements Project. The $165,000 project is planned for the four courtrooms in the East Wing of the courthouse which make up 3,600 feet. The doors and aisles will be widened to provide wheelchair space and door hardware replacement. Overall accessibility will be improved in the oldest portion of the building. Judge Ryan answered the Committee members’ questions. A brief discussion was held regarding the Compliance Plan for Indigent Defense Standards and the second grant application.

Planning and Building Committee Page 3 March 13, 2018

Dwyer moved to report to the Finance Committee to recommend the approval of the attached suggested resolution. The Committee further recommends that the County enter into a contract with Allied Building Services of Detroit in the amount of $129,355 and Floor Transformation of Clinton Township in the amount of $12,860. The Committee further recommends funding for the total project cost of $164,136, including contingency, be approved. Supported by Jackson.

Motion carried unanimously on a roll call vote with McGillivray absent.

COMMUNICATIONS

A. Airport Committee Minutes – October 5, 2017

Crawford moved to receive and file the Communications item. Supported by Jackson.


OTHER BUSINESS/ADJOURNMENT

There being no further business to come before the Committee, the meeting adjourned at 9:52 a.m.

_____________________________________ ___________________________________ Tracy Stolzenfeld, Committee Coordinator Chris Ward, Administrative Director

NOTE: The foregoing minutes are subject to Committee approval.

Return to Agenda

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