Oakland, CA CEO Council Meeting AGENDA CEO COUNCIL … · Charter SELPA leadership team as...
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AGENDA – CEO COUNCIL MEETING If you need an accommodation due to a disability, please contact Kathleen Hall El Dorado County Charter SELPA at (530) 295-2236 This Charter SELPA CEO Council Meeting Agenda and Attachments are available on the Charter SELPA website at http://www.edcoecharterselpa.org/what-we-do/governance-ceo-council El Dorado County Charter SELPA CEO Council Members A complete list of 2016/17 CEO Council Members is presented on the last pages of this Agenda. REGULAR SESSION AGENDA Time Item # Item (all times are estimated) 9:50 am 1. Housekeeping/Procedural Announcements 10:00 am 2. Call to Order 3. Approval of Agenda 4. Public Hearing (for items not on the Agenda - comments limited to two minutes) 5. Welcome/Introductions 5.1 Welcome 5.2 Introductions 11:00 am 6. Presentation by Kristin Wright – State Special Education Director Kristin Wright, the recently appointed Special Education Division Director at the California Department of Education, will share her thoughts about current and future issues affecting charter schools. 11:20 am 7. Presentation by Abe Hajela, Partner – Capitol Advisors Group, LLC. Capitol Advisors Group, LLC, is a team of experts in California politics, education policy and finance, legislative strategy, and public affairs. EDCOE has contracted with members of Capitol Advisors Group for over a decade. Thursday, September 22, 2016 Charter SELPA CEO Council Meeting Oakland Marriott City Center Skyline Room 1001 Broadway Oakland, CA 10:00 a.m. to 2:00 p.m. CEO Council Meeting Presentation by Kristin Wright, State Special Education Director Presentation by Abe Hajela, Partner at Capitol Advisors Group, LLC. Hosted Lunch and Parking 1
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Transcript of Oakland, CA CEO Council Meeting AGENDA CEO COUNCIL … · Charter SELPA leadership team as...
AGENDA – CEO COUNCIL MEETING
If you need an accommodation due to a disability, please contact Kathleen Hall
El Dorado County Charter SELPA at (530) 295-2236
This Charter SELPA CEO Council Meeting Agenda and Attachments are available on the Charter SELPA website at http://www.edcoecharterselpa.org/what-we-do/governance-ceo-council
El Dorado County Charter SELPA CEO Council Members
A complete list of 2016/17 CEO Council Members is presented on the last pages of this Agenda.
REGULAR SESSION AGENDA
Time Item # Item (all times are estimated)
9:50 am 1. Housekeeping/Procedural Announcements
10:00 am 2. Call to Order 3. Approval of Agenda
4. Public Hearing (for items not on the Agenda - comments limited to two minutes) 5. Welcome/Introductions 5.1 Welcome
5.2 Introductions
11:00 am 6. Presentation by Kristin Wright – State Special Education Director Kristin Wright, the recently appointed Special Education Division Director at the California Department of Education, will share her thoughts about current and future issues affecting charter schools.
11:20 am 7. Presentation by Abe Hajela, Partner – Capitol Advisors Group, LLC. Capitol Advisors Group, LLC, is a team of experts in California politics, education policy and finance, legislative strategy, and public affairs. EDCOE has contracted with members of Capitol Advisors Group for over a decade.
Thursday, September 22, 2016 Charter SELPA CEO Council Meeting Oakland Marriott City Center Skyline Room 1001 Broadway Oakland, CA 10:00 a.m. to 2:00 p.m. CEO Council Meeting Presentation by Kristin Wright, State Special Education Director Presentation by Abe Hajela, Partner at Capitol Advisors Group, LLC. Hosted Lunch and Parking
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El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -2-
Mr. Hajela will share his thoughts on the Sacramento legislative and the current political scene in connection with charter schools.
11:40 am 8. Presentation by Vicki L. Barber, Ed.D. – Reflections on Ten Year History of the Charter
SELPA Dr. Barber will reflect on the ten year history of the El Dorado County Charter SELPA. The
following founding charter schools partnered with the SELPA during the first three years:
ASPIRE Public Schools Envision Schools Leadership Public Schools Thomas Edison Charter Academy Lifeline Education Charter Livermore Valley Charter School Altus Institute Rocketship Education Doris Topsy-Elvord Academy
CONSENT ITEMS REQUIRING CEO COUNCIL ACTION
9. Consent Items Requiring CEO Council Action Items included on the Consent Agenda are to be approved by one motion unless a CEO Council member requests separate action on a specified item.
9.1 Approval of Minutes of CEO Council Meeting Held May 26, 2016 The May 26, 2016 CEO Council Meeting Minutes are presented as Attachment 9.1.
END OF CONSENT AGENDA
10. REPORTS – NO ACTION REQUIRED
10.1 Charter SELPA Staff for 2016-17
A list of the current Charter SELPA staff members, along with their contact information, is presented as Attachment 10.1.
10.2 Minutes of Executive Committee Meeting Held September 15, 2016 The Minutes of the September 15, 2016 Executive Committee Meeting are presented as Attachment 10.2.
10.3 Review of Executive Committee Membership/Meeting Dates A review of the current membership of the committee will take place. The Executive Committee meets at least four times per year and attempts to have broad representation from CEO Council to include charter representatives from large, small, geographically diverse, etc. members. The Executive Committee provides input to the Charter SELPA leadership team as recommendations are developed for the CEO Council.
A list of the Executive Committee members for 2016-17:
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El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -3-
2016-17 Executive Committee Members: Mary Searcy Bixby, Altus Institute Lynne Alipio, Altus Institute Paula DeGroat, Lifeline Education Charter Gia Truong, Envision Schools Tim Wolf, King Chavez Schools Jonathan Dean, The O’Farrell Charter School Pat Hill, Learn 4 Life Concept Charter Schools Jean Hatch, Redding School of the Arts Dawn Evenson, iLEAD Schools Preston Smith, Rocketship Public Schools Genevieve Thomas, Rocketship Public Schools Cindy Petersen, Gateway Community Charters Karin Marsolais, Preuss School UCSD David Sciaretta, Einstein Academy Debi Gooding, The Learning Academy Julie Mattoon, Kipp Bay Area Melissa Mora, ACE Charter Paul Keefer, Pacific Charters Patti Wilczek, Community Learning Center J. J. Lewis, Academy of Art and Sciences
David Toston has confirmed the members’ interest in continuing to serve on the Executive Committee for 2016-17 and will ask for additional volunteers to become members of the Executive Committee. An informational flyer with the 2016/17 Meeting dates is included as Attachment 10.3.
10.4 Charter SELPA Partners Recognition
In 2013, the Charter SELPA formally recognized our founding partners, identified as being with us in the first three years of operation. Starting in 2014, we have annually recognized those members who have achieved five years of membership. Our 2016 recognition is for those members who have achieved five years, and not been previously recognized (2013, 2014, 2015).
ACE Charter Education for Change iLead Schools Navigator Schools Redding STEM Academy SF Five Keys Charter Summit Public Schools Academy of Personalized Learning Community School for Creative Education Harriet Tubman Village Charter John Adams Academy Keiller Leadership Academy Mission Preparatory Oakland Military Institute College Preparatory Academy Paragon Collegiate Academy Redding School of the Arts Sunrise Middle School Urban Discovery Academy Charter Yu Ming Charter School
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El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -4-
10.5 2016-17 Fiscal Update
A Summary/Financial Update is provided in Attachment 10.5. 10.6 2016-17 Allocation Plan
The Charter SELPA 2016-17 Allocation Plan has been updated and can be accessed at https://goo.gl/Zp65SW.
10.7 Professional Learning Update
The Charter SELPA Professional Learning Catalog is now available exclusively on the Charter SELPA website to ensure the information and registration links are current at all times. The Professional Learning Catalog can be accessed at http://www.edcoecharterselpa.org/what-we-do/professional-learning.
10.8 Leadership Academy
The Leadership Academy, a unique professional development program for charter school special education leaders and aspiring leaders, will be held in July, 2017 in Southern California, exact location to be determined. Registration information will be available in April, 2017.
10.9 Special Education Symposium The Special Education Symposium will take place Thursday, February 16, 2017 at the Doubletree by Hilton San Diego Mission Valley Hotel. Registration information will be available in late fall.
11. Low Incidence (LI) Funding
CEO Council took action in May 2016 to address a 2015-16 shortfall in Low Incidence funding and an update of final 2015-16 expenditures is provided as an information item in Attachment 11.
CEO Council approved (May 2016) Allocation Plan language for 2016-17 to ensure predictability of funding. Based on the Allocation Plan guidelines, SELPA Administration set the 2016-17 minimum per student reimbursement level at the state LI per pupil funding rate of $433. Based on claims submitted, a finding will be made in May 2017 to determine if funding could be set at a higher level of reimbursement. This information has been communicated to the field. This is an information item, no action requested.
INDIVIDUAL ITEMS REQUIRING CEO COUNCIL ACTION
12. Educationally Related Mental Health Services (ERMHS) Budget The 2016-17 ERMHS budget of $11.4 M. is presented for CEO Council approval with details provided in Attachment 12.
SELPA leadership (with review/input by CEO Executive Committee) made the following finding of sufficiency of funding for 2016-17:
The maximum per service rate is established at $3,300. $100K will be available for Level 2 transportation reimbursement – outside of
the Level 2 service cap/ADA formula. The intent is to provide 80% funding for
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El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -5-
eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end.
Indirect costs will be allowed for Level 2.
Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year.
Recommendation
CEO Council action is requested to approve the 2016-17 ERMHS budget of $11.4 (as shown in Attachment 12), with the primary elements being a Level 2 allocation of $8.1 M and Level 3 allocation of $3 M.
13. SELPA Leadership Report 14. Future Agenda Items
15. Meeting Date
The next regularly scheduled meeting of the Charter SELPA CEO Council will be held on May 25th, 2017 at the Doubletree by Hilton San Diego Mission Valley Hotel.
16. Adjournment
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14
Attachment 9.1
Minutes – CEO COUNCIL MEETING – May 26, 2016
CEO Council Members Present:
A complete list of CEO Council Members present is included as the last pages of these Minutes. (“x” next to the name denotes attendance in person and “#” next to the name denotes online attendance via
Adobe Connect) 1. Call to Order
The meeting was called to order at 10:00 a.m. at the Doubletree Hotel San Diego Mission Valley – Ballroom at 7450 Hazard Center Drive in San Diego, CA by David Toston, Associate Superintendent, El Dorado County Office of Education/SELPA Programs.
2. Approval of Agenda
David asked for a motion, which was made by member Caprice Young, seconded by member Patti Wilzcek, to approve the agenda as presented. There was no discussion and the motion carried unanimously.
3. Public Hearing (for items not on the Agenda - comments limited to two minutes)
The Public Hearing was opened at 10:10 a.m. and, with no public comment, closed at 10:11 a.m. 4. Welcome/Introductions
David Toston welcomed everyone to the meeting, and CEO Council members and guests present introduced themselves. Lisa Donaldson was recognized and presented with a plaque thanking her for her years of support to the Charter SELPA. Lisa has taken another position within EDCOE supporting the local school districts in El Dorado County.
6. Update from CEO Executive Committee Retreat David Toston reported on the Executive Committee Retreat, which took place the prior evening.
David recognized and acknowledged members of the Charter SELPA Executive Committee and thanked members for their assistance with the important advisory work of the committee. The preliminary results of the annual survey were discussed and it was decided to keep the survey open and available for a short time longer so we can gather additional responses.
Thursday, May 26, 2016 Charter SELPA CEO Council Meeting DoubleTree Mission Valley in San Diego Great Room/Ballroom 7450 Hazard Center Drive / San Diego, CA
UNADOPTED MINUTES
15
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -2-
7. Dialogue with Trish Boyd Williams – Member, State Board of Education
Trish Boyd Williams, a member of the State Board of Education, was unable to attend the meeting. Gina Plate, chair of the California Commission of Special Education and a Senior Policy Advisor with CCSA, spoke later in the agenda of the current atmosphere and challenges for charter schools in California. She spoke with Vicki Barber in a Q & A format regarding the special education services provided by charter schools in California.
CONSENT ITEMS REQUIRING CEO COUNCIL ACTION
8. Consent Items Requiring CEO Council Action
Items included on the Consent Agenda were approved by one motion, with no CEO Council member requesting separate action on a specified item.
8.1 Approval of Minutes of CEO Council Meeting Held September 24, 2015 The September 24, 2015 CEO Council Meeting Minutes were presented as Attachment 8.1.
8.2 Approval of Proposed Meeting Schedules
The following meeting schedules were proposed for the 2016/17 year: CEO Council Meeting Dates for 2016-17:
September CEO Council Meeting – Oakland, CA Date: Thursday, September 22, 2016 Time: 10:00 a.m. to 2:00 p.m. Location: Oakland Marriott City Center
1001 Broadway Oakland, California
May CEO Council Meeting – San Diego, CA Date: Thursday, May 25, 2017 Time: 10:00 a.m. to 2:00 p.m. Location: Mission Valley Doubletree 7450 Hazard Center Drive San Diego, CA
Executive Committee Meeting Dates for 2016-17:
Thursday, September 15, 2016 10:00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, November 10, 2016 10:00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, March 9, 2017 10:00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, May 11, 2017 10:00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform
Wednesday, May 24, 2017 5:30 p.m. to 8:00 p.m.
Executive Committee Dinner/Retreat Mission Valley Doubletree in San Diego
16
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -3-
(Note that the CEO Executive Committee may call additional meetings as needed throughout the year to address matters that may arise.)
Recommendation: The Charter SELPA CEO Council recommends approval of both items on the consent agenda. David asked for a motion to approve the consent agenda items, which was made by member Caprice Young and seconded by member Jean Hatch. No discussion. All approved and the motion passed unanimously.
END OF CONSENT AGENDA 9. Information Only Items
9.1 Minutes of Executive Committee Meeting Held November 12, 2015 The Minutes of the November, 2015 Executive Committee Meeting were presented as Attachment 9.1.
9.2 Minutes of Executive Committee Meeting Held March 10, 2016
The Minutes of the March, 2016 Executive Committee Meeting were presented as Attachment 9.2.
9.3 Minutes of Executive Committee Meeting Held May 12, 2016 The Minutes of the May 12, 2016 Executive Committee Meeting were presented as Attachment 9.3.
9.4 Charter SELPA Membership 9.4.1 Current Members A list of the current 2015-16 members of the El Dorado County Charter
SELPA was presented as Attachment 9.4.1. 9.4.2 New Members and Exiting Members for 2016-17
A list of the new members joining and members exiting the El Dorado County Charter SELPA for 2016-17 was presented as Attachment 9.4.2. David shared that this list is subject to change – some of our partners are in the process of expanding for 2016/17. SBE schools as well may join for 2016-17. David thanked those who participated in the application process. He also asked that if any partner anticipates school closures, please notify the Charter SELPA as soon as possible.
9.5 Charter SELPA Financial Update 9.5.1 Fiscal Update Summary An Executive Summary – Financial Update was included as Attachment 9.5.1.
The detailed financial update has been mailed to charter fiscal contacts and will be posted on the Charter SELPA website.
9.6 Charter SELPA Oversight Benchmarks
9.6.1 Report on Pupil Count as % of ADA The Charter SELPA presented the annual (at the May CEO Council meeting) report of special education pupils served as a percentage of the K-12 total population. Attachment 9.6.1, entitled “Percent of Pupils Served Report for
17
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -4-
2015-16” shows the December 2015 Special Education Pupil Count compared to 2015-16 enrollment (October CBEDS count).
Charter SELPA views this data as one measurement tool of program
accountability and will review those charters that vary significantly from the Charter SELPA average.
9.7 SELPA Report
David shared a “State of the Union” report on the Charter SELPA, which included:
He introduced the SELPA teammates transitioning out – and reported that we will have additional program specialists placed regionally, both in Southern California and the Bay Area, to provide support.
CARSNet – Organization helping to improve authorizer practices throughout the
state. David is one of the regional leads and reports our presence affects the conversations. The Charter SELPA has also participated in statewide leadership opportunities throughout the year.
David then introduced Gina Plate who, along with Dr. Vicki Barber, held a conversation on where they see charter schools today, their challenges and the importance of their voice in education throughout California. They highlighted the need for charters to showcase the difference they make in children’s lives and also develop a better advocacy plan. The meeting then broke for lunch and returned to watch a video featuring Oakland School of the Arts and the successful return of one of their students from a non-public school placement.
INDIVIDUAL ITEMS REQUIRING CEO COUNCIL ACTION
10. Charter SELPA ERMHS (Educationally Related Mental Health Services) Funding The goal of our Allocation Plan language is to ensure a predictable funding stream, with no surprises. To that end, we have revised the ERMHS Allocation Plan language the past two years to ensure no shortfall in funding. There is sufficient 2015-16 ERMHS (Educationally Related Mental Health Services) funding to increase funding to 100% (no charter match (10% to 20%) is required).
CEO Executive Committee has provided input on the recommendations. Attachment 10 provided additional detail.
Recommendation: CEO Council action was requested on Allocation Plan language as detailed on Attachment 10 and summarized below:
1. Language to allow funding for eligible expenditures exceeding budget requests (20%
above the request and below eligibility). 2. Language to allow a finding in September of each year to increase the funding service
level formula (increase beyond the current maximum of $3,000).
David reviewed the attachment and asked for a motion to approve the recommendation to add ERMHS Allocation Plan language as detailed in Attachment 10. Said motion was made by member Nicole Assisi and seconded by member Jim D’Agostino. No discussion. All approved and the motion passed unanimously.
18
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -5-
11. Charter SELPA Budget Update and Rate Smoothing Pool Allocation Plan language requires CEO Council to review 2015-16 rates, set 2016-17 rates, and
receive a report on the status of the rate-smoothing pool that is implemented in 2015-16. State level deficits in special education have made funding projects difficult to predict. The rate smoothing pool concept was established in 2014-15, with 2015-16 being the first year of implementation.
CEO Executive Committee has provided input on the recommendations. Attachment 11
provided additional detail. Recommendation: CEO Council action was requested to set rates as follows:
2014-15 deficit restoration of $1.17 M be placed in the rate-smoothing pool. 2015-16 $505 state rate projection will be maintained, using funds from the “rate- smoothing” pool as needed. 2016-17 $505 state rate projection established. This assume ongoing deficit of 2.3%, and hopefully no augmentation needed from the “rate-smoothing” pool. If the June 2015-16 deficit certification is higher than projected, the 2016-17 rate maybe revised to $501. The balance in the rate smoothing pool at the close of 2015-16 is estimated to be approximately $930K. CEO Council will review the balance in May of 2017, after assessing 2015-16 final deficit and 2016-17 deficits. At that time, we anticipate a comfort level in developing recommendations for use of these one-time funds. David reviewed the attachment and then asked for a motion to approve the recommendation to set rates as outlined above and in Attachment 11. Said motion was made by member Caprise Young and seconded by member Phil Beaumont. No discussion. All approved and the motion passed unanimously.
12. Charter SELPA Set-Aside Risk Pool The set-aside Allocation Plan language, established over 10 years ago, no longer meets the needs of the SELPA. The pool is larger than needed and lacking in flexibility to meet the needs of the organization. The member owned set-aside, declining over time from 5% ($25 per ADA) to 1% ($6 per ADA), is proposed to be revised to be a $5 per ADA one-time contribution in the first year of entry, and $2.50 per ADA for members prior to 2016-17, and a shared set-aside risk pool. CEO Executive Committee had provided input on the recommendations. Attachment 12 provided additional detail.
Recommendation: CEO Council action was requested on the Allocation Plan language change to the set-aside with key elements listed below and detailed Allocation Plan revisions set forth in Attachment 12.
1. Establish a shared risk pool of approximately $500K.
Eliminate current model which provides for a declining contribution that is vested in the
charter with no shared risk.
One-time contribution from the legal risk pool of $200K.
2. 2015-16 Members Returning members in 2016-17 will pay $2.50 per 2015-16 P2 ADA up to a maximum of
$25K.
3. 2016-17 New Members
19
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -6-
All new charters (starting in 2016-17) pay a one-time non-refundable contribution of $5 per ADA upon the first year of entry into the Charter SELPA.
A new charter is defined as a new charter/partner (single or organization) and expansion
charters of existing partners.
David reviewed the attachment and asked for a motion to approve the recommendation to change the set-aside with the key elements listed above and detailed Allocation Plan revisions as set forth in Attachment 12. Said motion was made by member Caprise Young and seconded by member Phil Beaumont. No discussion. All approved and the motion passed unanimously.
13. Charter SELPA Legal Risk Pool
The Charter SELPA legal risk pool budget update was provided. The primary source of funding for the legal risk pool is modified funding from charters who were not able to spend all of their allocation.
CEO Executive Committee had provided input on the recommendations. Attachment 13 provided additional detail. Recommendation: CEO Council action is requested to:
Continue the legal due process reimbursement under the current parameters (50% of legal costs associated with a due process filing, up to $10,000) and allocate $100K budget for 2016-17.
Approve a transfer of $200K from the legal risk pool to the newly created set-aside risk
pool. Transfer to be done in 2016-17. David reviewed the attachment and then asked for a motion to approve the recommendation to continue the legal due process reimbursement as outlined above and in Attachment 13. Said motion was made by member Lynne Alipio and seconded by member J.J. Lewis. No discussion. All approved and the motion passed unanimously.
14. Charter SELPA Low Incidence Funding Legislation in 2013-14 expanded the use of Charter SELPA low incidence funding to include services as well as materials. Charter SELPA timelines are in place to help ensure a predictable level of funding, with a requirement that all budget requests for low incidence services and materials be submitted by May 1. There was a significant increase from the previous year in the number of claims submitted on May 1, 2016, and the good news is that charters in the SELPA are providing services to students. Unfortunately, the funding stream is not keeping pace with the expenditure requests and a modification is necessary in order to meet current funding commitments. CEO Executive Committee has provided input on this issue. A final recommendation and course of action was proposed in Attachment 14. Recommendation: CEO Council action was requested to revise low incidence funding parameters to avoid shortfalls (detail provided in Attachment 14): 2015-16 Potential Shortfall
Charter SELPA will honor the maximum reimbursement of $3,000 per student in 2015-16. Utilize $31 K grant received from CDE in April 2016. If further funds are needed, a recommendation will come to the September meeting for
CEO Council approval.
20
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -7-
For 2016-17 and future years, additional Allocation Plan language was proposed, with detail provided on Attachment 14.
David reviewed the attachment and then asked for a motion to approve the recommendation to revise low incidence funding parameters to avoid shortfalls as detailed above and in Attachment 14. Said motion was made by member Laura Mudge and seconded by member Dawn Evenson. No discussion. All approved and the motion passed unanimously.
15. Charter SELPA Policy Revisions 15.1 Charter SELPA Policy 28/AR 28 - Maintenance of Effort Policy
The revision of CEO Policy 28/Administrative Regulation 28 on Federal Maintenance of Effort Requirement is now presented to CEO Council for approval. The current Charter SELPA federal maintenance of effort policy is being updated with new federal interpretations released to the field in 2015. California previously interpreted MOE such that an LEA could pass any of four tests in any given year:
1. The combination of state and local funds 2. Local funds only 3. The combination of state and local funds on a per capita basis 4. Local funds only on per capita basis
At the close of 2014-15 fiscal year, CDE advised SELPAs based on federal
guidance that you must compare to the previous time you passed that specific test. Our business team has communicated this information to the field. This policy revision brings us in alignment with current practice.
CEO Executive Committee had provided input on the recommendations. A copy of the
proposed revised CEO Policy 28/AR 28 is included as Attachment 15.1.
Recommendation: CEO Council action was requested to revise CEO Policy 28 and AR 28, as set forth in Attachment 15.1.
David reviewed the attachment and then asked for a motion to revise CEO Policy 28 and AR 28 as detailed in Attachment 15.1. Said motion was made by member Caprice Young and seconded by member Jermaine Nesbitt. No discussion. All approved and the motion passed unanimously.
15.2 Charter SELPA CEO Policy 22/AR 9 - Membership Process Revisions The Charter SELPA is in conversation with CDE to streamline the process for admitting
new LEA members into the Charter SELPA. Current policies need to be revised to achieve this goal.
CEO Executive Committee had provided input on the recommendations. The
proposed revisions to CEO Policy 22 and Administrative Regulation 9 were included in Attachment 15.2. Recommendation: CEO Council action is requested to revise CEO Policy 22 and
Administrative Regulation 9 to reduce the timeline to revise the Local Plan due to membership changes. Details are included in Attachment 15.2, along with the proposed additions to CEO Policy 22 and AR9.
21
El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -8-
David reviewed the attachment and then asked for a motion to revise CEO Policy 22 and AR 9 to reduce the timeline to revise the Local Plan due to membership changes as detailed in Attachment 15.2. Said motion was made by member Laura Mudge and seconded by member Nicole Assisi. No discussion. All approved and the motion passed unanimously.
ADDITIONAL INFORMATION ITEMS
16. Areas of Focus in 2016-17
David shared that our areas of focus will include more strategic communication; highlighting best practices and connecting the great things you’re doing and having a voice in the SELPA. We will also be highlighting the ten year celebration of the Charter SELPA. We will be hosting a hospitality night social event at the CCSA Conference in Sacramento in early 2017.
17. Future Agenda Items David asked that members please contact him or Ginese with suggested agenda items for the September CEO Council meeting.
18. Next Meeting Date The next CEO Council Meeting will be September 22, 2016 in Oakland, CA at the Marriott City Center from 10:00 a.m. to 2:00 p.m.
19. Adjournment A motion was made by member Mallory Haug, seconded by member Patti Wilzcek to adjourn the meeting. No discussion. Passed unanimously and the meeting was adjourned at 2:00 p.m.
22
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others
Academy of Arts & Sciences *J.J. Lewis CEO
10 Sites
ACE Charter / Greg Lippman CEO/Executive
Norcal JPA Director
5 Sites *Melissa Mora
ACE Franklin McKinley ACE Franklin
McKinley
Albert Einstein David Sciarretta Principal
Academies - 2 sites
Alliance College-Ready
Public Schools
Daniel Katzir President/ CEO
4 sites
Alpha Public John Glover CEO
Schools, Inc. *Russell Michaud
3 Sites
Altus Institute Mary Bixby Founder/CEO
4 Sites *Lynne Alipio CFO
*Wade Aschbrenner
Amethod Public Jorge Lopez CEO
Schools *Jasmine Vance
5 sites
Richmond Charter Academy
Albert Einstein Academy Charter Middle
Einstein Academy
ACE Alum Rock
Academy of Arts and Sciences El Cajon
Elementary
Academy of Arts and Sciences El Cajon Middle
and HighAcademy of Arts and Sciences Fresno
Academy of Arts and Sciences Los Angeles 9-
12
Academy of Arts and Sciences Los Angeles K-8
Alliance College-Ready Academy High No. 16
Alliance Collins Family College-Ready High
ACE Charter High
ACE Empower Academy (ACE Charter)
ACE Inspire Charter School
Alliance Cindy and Bill Simon Technology
Academy High
Alpha Blanca Alvarado Middle
Charter School of San Diego
Laurel Preparatory Academy
Mirus Secondary
Alpha Middle School 2 (Alpha: Jose Hernandez
Middle School)
Audeo Charter
CEO Name and Title Charter School Name
Academy of Arts and Sciences Del Mar
Elementary
Academy of Arts and Sciences Del Mar Middle
& High
Academy of Arts and Sciences Oxnard &
VenturaAcademy of Arts and Sciences Sonoma
Academy of Arts and Sciences Thousand Oaks
& Simi Valley
Alliance Judy Ivie Burton Technology Academy
High
ALPHA Cindy Avitia High School
Downtown Charter Academy
Oakland Charter Academy
Oakland Charter High
Richmond Charter Elementary-Benito Juarez
David M. Toston Ginese Quann Tamara Clay Bob SteponovichKathleen Hall Sam Conway Nickie Terpening Arianna BarreraJeff Illingworth Kelly Carnahan Melissa Guess Kim PrattDrew Lawton Amanda Anderson Amanda Ramirez Kate Galea#Kale Elledge Meghan Magee Kathy Smiley Lisa Donaldson * Denotes attendence in
Erin Finnell Bev Bair Amy Bueno Daina Mahaffey person
Alison Rose Crystal Keith Kathleen Kendall Robin Smay # Denotes attendance
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
23
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
ASPIRE Public Schools James Gallagher CEO
27 Sites #*Elizabeth Blevins
#Meghann Cazale
Caliber Schools Ron Beller CEO
California Virtual Katrina Abston Head of Schools
Academies
3 Sites
Ceiba Public Schools Tom Brown CEO
FKA Beacon Education
Net
City Heights Preparatory Marnie Nair Founder
Charter Director
Classical Academies Cameron Curry Executive
3 Sites Director
Community Learning Center
Schools, Inc.
*Patti Wilczek CEO
2 Sites
Darnall Charter School Dawna Halama Instructional Leader
Da Vinci Schools Matthew Wunder Director
City Heights Preparatory Charter
Da Vinci Communications
Classical Academy High
Coastal Academy
Alameda Community Learning Center
Nea Community Learning Center
Darnall Charter School
Classical Academy
ASPIRE Vincent Shalvey Academy
Caliber Beta Academy
Ceiba College Preparatory Academy
ASPIRE Summit Charter Academy
ASPIRE Titan Academy
Aspire Triumph Technology Academy
ASPIRE University Charter
ASPIRE Vanguard College Preparatory
ASPIRE Monarch Academy
ASPIRE Ollin University Preparatory Academy
ASPIRE Port City Academy
ASPIRE River Oaks
ASPIRE Rosa Parks Academy
ASPIRE Golden State College Preparatory
ASPIRE Huntington Park Charter School
ASPIRE Junior Collegiate Academy
ASPIRE Langston Hughes Academy
ASPIRE Lionel Wilson College Preparatory
ASPIRE Alexander Twilight Secondary
ASPIRE Alexander Twilight College
California Virtual Academy @ Fresno
California Virtual Academy @ Kings
California Virtual Academy @ San Mateo
ASPIRE California College Preparatory
AcademyASPIRE Capitol Heights Academy
ASPIRE College Academy
ASPIRE East Palo Alto Charter School
ASPIRE Eres Academy
ASPIRE Antonio Maria Lugo Academy
ASPIRE APEX Academy
ASPIRE Benjamin Holt College Preparatory
ASPIRE Berkley Maynard Academy
24
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
Delta Charter Schools *Jeff Tilton Superintendent
4 Sites
Education for Change #Hae-Sin Thomas CEO
6 Sites
Envision Schools Gia Troung CEO &
3 Sites Superintendent
#Carole Fisher
Flex Public Schools Mark Kushner CEO
2 Sites
Fortune School of Margaret Fortune CEO
Education - 2 Sites *Mallory Haug
Gateway Community Cindy Petersen CEO/
Charters - 2 Sites Superintendent
Heritage Classical Charter Tim Bagby CEO
Schools of America Cindy Woodruff Asst. Principal
iLead Charter Schools *Dawn Evenson Executive
3 Sites Director
Imagine Schools Monte Lange Executive Vice
Principal
Ingenium Schools Dr. Copper Stoll CEO
2 Sites
John Adams Inc. Dean Forman CEO
#Sarah Phillips Coordinator
Kavod Elementary Charter *Alexa Greenwood Director
Kipp Bay Area Schools Beth Sutkus- Executive
11 Sites Thomas Director
*Julie Mattoon
Leadership Public Schools Louise Bay Waters CEO
4 Sites
Delta Bridges Charter
Delta Keys Charter
Delta Home Charter
Delta Launch Charter
iLEAD Lancaster Charter
Leadership Public Schools - San Jose
Leadership Public Schools: Richmond
LPS Oakland R & D Campus
KIPP Prize Academy
KIPP San Francisco Bay Academy
KIPP San Francisco College Preparatory
KIPP San Jose Collegiate
KIPP Summit Academy
Temecula Preparatory
iLEAD Innovation Studios
Santa Clarita Valley International Charter
SchoolImagine Schools, Riverside County
KIPP Bayview Academy
KIPP Bridge Charter
KIPP Heartwood Academy
KIPP Heritage Academy
KIPP King Collegiate High
Barack Obama Charter
Ingenium Charter
John Adams Academy
Kavod Elementary Charter
KIPP Exelencia Community Preparatory
Fortune School
Hardy Brown College Prep
Envision Impact Academy of Arts and
Technology (Impact)San Francisco Flex Academy
Silicon Valley FLEX Academy
Gateway International
Empowering Possibilities Charter
Lazear Charter Academy
Learning Without Limits
Envision City Arts & Tech High
Envision Academy for Arts & Technology (EA)
Achieve Academy
ASCEND
Cox Academy
Epic Charter
Leadership Public Schools - Hayward
25
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
Learn 4 Life Concept Steve Gocke Sr. Vice President
Charter Schools #Xavier Reyes
16 Sites of Education
*Pat Hill Vice President
of Student
Services
Kings Valley Academy
Life Source International Deberae Culpepper Exective
Charter Director
Lighthouse Community
Charter Public Schools
Paul Koh Head of Schools
2 Sites
Magnolia Public Schools *Gokhan Serce Principal
Mosaica Education, Inc. Justin Schmitt Director of Schools
2 Sites #Leya Booth
Navigator Schools Sharon Waller CEO
2 Sites
North State Charter JPA *Nick Nichols CEO
5 Sites *Yolanda Vasquez
#John Husome Director/Principal
*Laura Mudge CEO
*Summer Thomas
Jean Hatch SPED Director
Oxford Preparatory *Barbara Black CEO
Academy *Lisa Hall Administrator
3 sites
Pacific Charter Institute Paul Keefer CEO
2 Sites
Partners in Oakland
Education
Kate Nichol Executive Director
Preuss School UCSD *Karin Marsolais CAO
*Edwina Manas Financial Analyst
Mosaica Online Academy of Southern
California
Gilroy Prep
Olive Grove Charter
Redding School for the Arts II
Valley View Charter Prep
Oxford Preparatory Academy
Oxford Preparatory Academy - Chino Valley
Oxford Preparatory Academy - South Orange
County
Sutter Peak Charter Academy
Vincent Academy
Lighthouse Community Charter
Lighthouse Community Charter High
SBE-Magnolia Science Academy Santa Ana
Diego Hills Charter
Diego Springs Academy
Diego Valley Charter
Mission View Public
Vista Real Charter High
Paseo Grande Charter
Life Source International Charter
Assurance Learning Academy
Preuss School UCSD
Crescent Valley Public Charter
Crescent View South Charter
Crescent View West Charter
Desert Sands Charter
Alta Vista Public
Alta Vista South Public Charter School
Ambassador Phillip V. Sanchez Public Charter
Antelope Valley Learning Academy
Hollister Prep
Inspire Charter School South
North Woods Discovery
Redding STEM Academy
Mosaica Online Academy of Los Angeles
26
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
REALM Charter Schools Victor Diaz Executive Director
2 Sites *Heidi Hata
Rocketship Public Schools Preston Smith CEO
10 Sites *Genevieve Thomas Regional Director
Rocklin Academy Charter Robin Stout Associate
Schools Superintendent
4 Sites
San Diego Charter School
Special Education
*Jan Perry Director
Special Education Brian Thurman CEO
Consortium Helen Griffith Director
24 Sites Ryan Elliott CEO
Demi Brown Director
#David Rivera President
#Jane Firpo Asst. Director
Dr. Barney Wilson Principal
Shannon Richardson Executive Director
Christine Kuglen Director
Joel Christman CEO
*Tim Wolf CEO
*Cindy Atlas
Allison Ohle Director
*Debi Gooding Director
Debbie VanEnkevort Director
Gokhan Serce Principal
Sobeida Fuentes Principal
*Phil Beaumont Executive Director
Jenni Taylor CEO
San Diego Cooperative Ken Rochells CFO/COO
Charter Schools - 2 Sites
Santiago Middle School Santiago Charter Middle *James D'Agostino Principal
*Nanette Proctor
Semillas Sociedad Civil Anahuacalmecac Marcos Aguilar Executive Director
SF Five Keys Charter Steve Good Executive Director
3 Sites *Julia Seymour
Five Keys Independence High School
Five Keys Adult School
Five Keys Charter
Magnolia Science Academy San Diego
McGill School of Success
Museum
Urban Discovery Academy Charter
San Diego Cooperative Charter School
San Diego Cooperative Charter School 2
King-Chavez Preparatory Academy
King-Chavez Primary Academy
Kipp Adelante Preparatory Academy
Learning Choice Academy
MAAC Community Charter School
Keiller Leadership Academy
King-Chavez Academy of Excellence
King-Chavez Arts Academy
King-Chavez Athletics Academy
King-Chavez Community High School
Epiphany Prep Charter
Gompers Preparatory Academy
Harriet Tubman Village Charter
Howard Gardner Community Charter
Innovations Academy
e3Civic High
Elevate Elementary
Empower Charter
Arroyo Paseo Charter High School
Rocklin Academy at Turnstone
Rocklin Academy at Meyers Street
Western Sierra Collegiate Academy
America's Finest Charter
Rocketship Mateo Sheedy Elementary
Rocketship Mosaic Elementary
Rocketship Redwood City
Rocketship Si Se Puede Academy
REALM Charter High
REALM Charter Middle
Rocketship Spark Academy
Rocklin Academy Gateway
Rocketship Academy Brilliant Minds
Rocketship Alma Academy
Rocketship Discovery Prep
Rocketship Fuerza (Alumn Rock)
Rocketship Los Suenos Academy
27
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
St. Hope Public Schools Erik Swanson Superintendent
3 Sites
Stockton Collegiate Scott Luhn Head of School
International - 2 Sites
Summit Public Schools Diane Tavenner CEO
5 Sites
The Bay Group *Nancy Spencer Executive Director
2 sites *Frank Ogwaro Director
The Language Academy of
Sacramento
Eduardo De Leon Principal
The O'Farrell Charter *Jonathan Dean Superintendent
Schools - 2 Sites
Thrive Public Schools Nicole Assisi CEO
Tri-Valley Learning Lynn Lysko CEO
Corporation
5 Sites
*Jon Centofranchi CEO
Valiente College Preparatory Dr. Esther Perez Executive Director
Vista Charter Public Schools #Vahe Markarian CEO
*Lauri Martin
Westlake Charter Schools John Eick Executive
2 sites Director
Academy of Personalized
Learning
Patricia Dougherty CEO
Not Affiliated with a CMO Penny Schwinn Head of School
Not Affiliated with a CMO Clayton Valley Charter Clayton Valley David Linzey Executive Director
Katelyn James SPED Director
Community School for Dr. Clifford Thompson Principal-Acting
Creative Education
Not Affiliated with a CMO Joanne Green Site Director
Not Affiliated with a CMO Gayle Stallworth Executive Director
Not Affiliated with a CMO Devin Krugman Director
Ingenuity Charter School
Westlake Charter Middle
Academy of Personalized Learning
Capitol Collegiate Academy
Community School for Creative Education
Westlake Charter
Vista Heritage Charter Middle
Valiente College Preparatory Charter
East Bay Innovation Academy
Dixon Montessori Charter
Dr. Lewis Dolphin Stallworth Sr. Charter
Thrive Public Schools
Acacia Elementary Charter
The O'Farrell Charter
Acacia Middle Charter
Livermore Valley Charter
Livermore Valley Charter Preparatory High
Old Town Academy K-8 Charter
The Language Academy of Sacramento
Bayshore Preparatory Charter
SBE - Baypoint Preparatory Academy
Summit Public School: Denali
Summit Public School: Rainier
Summit Public School: Shasta
Summit Public School: Tahoma
Stockton Collegiate International Elementary
Stockton Collegiate International Secondary
Summit Public School K2
Oak Park Preparatory Academy
Sacramento Charter High
St. HOPE Public School 7
28
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
Not Affiliated with a CMO Dr. Olivia Lynch Executive Director
Not Affiliated with a CMO Daniel Huecker Superintendent
*Ron Paez Education Specialist
Not Affiliated with a CMO Miguel Contreras Director
Not Affiliated with a CMO Kyle Hannah Superintendent
Not Affiliated with a CMO Amal Hersi Principal
Not Affiliated with a CMO Mike Gordan Executive Director
Not Affiliated with a CMO Jared Austin Executive Director
*Melanie Thomas
Not Affiliated with a CMO Paula DeGroat Director
Not Affiliated with a CMO #Jane Henzerling CEO
Not Affiliated with Stephen Ajani Executive Director
Not Affiliated with a CMO LTC Richard Wallis Superintendent
Not Affiliated with a CMO Donn Harris Executive Direcor
Not Affiliated with a CMO Daniel McLaughlin CEO & Founder
Not Affiliated with a CMO Serafin Alvarez President
#Laura Cotney
Not Affiliated with a CMO Dawn Contreras-
Douglas
CEO
Not Affiliated with a CMO #Kelly Mannion Executive Director
Not Affiliated with a CMO Jeff Duncan-
Andrade
Founder
Not Affiliated with a CMO Anthony Saba Head of School
Not Affiliated with a CMO *Dena Harris CEO
Not Affiliated with a CMO Denise Griffin CEO
Not Affiliated with a CMO Shannon Brandner Director of
Instruction
Not Affiliated with a CMO Teresa Robinson Director
Not Affiliated with a CMO *Barbara Hale CEO
Not Affiliated with a CMO Lois Hastings Executive Director
Not Affiliated with a CMO Laura Herman Headmaster
Hope Academy Charter
Oakland School for the Arts
OnePurpose School
North Oakland Community Charter School
Oakland Military Institute College Preparatory
Kairos Public School Vacaville Academy
Mission Preparatory
River Montessori Elementary Charter
Roses in Concrete Community School
Samueli Academy (The Academy)
San Diego Global Vision Academy
San Diego Global Vision Academy Middle
SBE - Synergy
Summit Leadership Academy-High Desert
Sunrise Middle
Sycamore Academy of Science and Cultural
Arts
Temecula Valley Charter School
The Palmdale Aerospace Academy
Lifeline Education Charter
Inland Leaders Charter School
Gateway College and Career Academy
Iftin Charter
Eleanor Roosevelt Community Learning
Center
Edison Charter Academy
Paragon Collegiate Academy
Paramount Collegiate Academy
29
Charter SELPA CEO Council Members - May, 2016 Attachment 9.1
CMO/JPA/Others CEO Name and Title Charter School Name
Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar
Not Affiliated with a CMO Lucielle Berger Executive Director
*#Germaine Nesbitt Director
Not Affiliated with a CMO Emily Bobel CEO
Not Affiliated with a CMO *Trisha Vais Executive Director
Not Affiliated with a CMO David Castillo Head of School
Not Affiliated with a CMO #Shelly Lether Executive Director
Not Affiliated with a CMO #Joy Groen Executive Director
Not Affiliated with a CMO Sue Park CEO
Total number of sites: 264
Guests:
The New School of San Francisco
Urban Montessori Charter
Valley Preparatory Academy Charter
Vista Oaks Charter
The School of Arts and Enterprise
Trivium Charter
Yu Ming Charter School
#Conn Hickey-Ross Valley
#Jason Watts-Scholarship Schools
#Terry Drea-Semillas Sociedad Civil
*Robin Detterman-Seneca
*Jayna Gaskell-Pivot Charter Schools
*Lisa Marasco-Sierra Charter
30
Attachment 10.1
El Dorado County SELPA/Charter SELPA Staff Information
1
Leadership Email Call 800-524-8100 +extension (last 4 digits of phone #) or…
David M. Toston Associate Superintendent, SELPA Programs
[email protected] 530-295-2467
Tamara Clay, Director - El Dorado County SELPA [email protected] 530-295-2228
Ginese Quann, Director - Charter SELPA [email protected] 530-295-2453
Robert Steponovich, SELPA Business Services Director [email protected] 530-295-2475
Kevin Schaefer, Director – Program Support [email protected] 530-295-4532
Sharon Smit, SELPA Data Coordinator [email protected] 530-295-4531
Kale Elledge, Public Relations Coordinator [email protected] 530-295-4529
Francie Heim, Consultant [email protected]
Dr. Vicki Barber, Consultant [email protected]
Program Support
Alison Rose, Program Specialist [email protected] 530-957-7549
Christina French, Program Specialist [email protected] 530-919-2737
Crystal Keith, Program Specialist [email protected] 530-295-2469
Daina Mahaffey, Program Specialist [email protected] 530-2952471
Janelle Mercado, Program Specialist [email protected] 530-295-2460
Katelyn James, Program Specialist [email protected] 530-957-2641
Kathleen Kendall, Program Specialist [email protected] 530-295-2466
Kathy Smiley, Program Specialist [email protected] 530-295-2464
Kirstin Comstock, Program Specialist [email protected] 530-295-4528
Lena Williamson, Program Specialist [email protected] 530-295-2451
Moises Buhain, Program Specialist [email protected] 530-297-4394
Sean Andrew, Program Specialist [email protected] 530-957-4711
Administrative Support
Kathleen Hall, Administrative Assistant [email protected] 530-295-2236
Arianna Barrera, Program Assistant [email protected] 530-295-2470
Jeff Illingworth, Program Assistant [email protected] 530-295-4519
Kelly Carnahan, Program Assistant [email protected] 530-295-2452
Nickie Terpening, Program Assistant [email protected] 530-295-2289
Sam Conway, Program Assistant [email protected] 530-295-2282
Tara Stout, Program Assistant [email protected] 530-295-2468
Kim Pratt, Administrative Support [email protected] 530-295-2462
Melissa Guess, Administrative Support [email protected] 530-295-2472
31
Attachment 10.1
El Dorado County SELPA/Charter SELPA Staff Information
2
Data Support Email Call 800-524-8100 +extension (last 4 digits of phone #) or…
Amanda Anderson, Program Technician [email protected] 530-295-4527
Amanda Ramirez, Program Technician [email protected] 530-295-2461
Kate Hewett, Program Technician [email protected] 530-295-2478
Andrew Lawton, Media Technician [email protected] 530-295-2474
Business Support
Bev Bair, Accountant [email protected] 530-295-4525
Erin Finnell, Accountant [email protected] 530-295-2486
Amy Bueno, Account Technician [email protected] 530-295-4523
Legal Support
Heather Edwards [email protected]
32
Attachment 10.2
MINUTES – EXECUTIVE COMMITTEE MEETING – September 15, 2016 *Denotes participation via Adobe Connect Charter SELPA:
*David M. Toston, Associate Superintendent *Ginese Quann, Charter SELPA Director *Robert Steponovich, SELPA Business Services Director
*Vicki L. Barber, Retired EDCOE Supt. of Schools *Francie Heim, EDCOE/Charter SELPA Consultant
*Kathleen Hall, Administrative Assistant Executive Committee Members: Mary Searcy Bixby, Altus Institute *Lynne Alipio, Altus Institute Gia Truong, Envision Schools Paula DeGroat, Lifeline Education *Cindy Petersen, Gateway Community Charters Paul Keefer, Pacific Charter Institute *Pat Hill, Learn4Life Preston Smith, Rocketship Education *Genevieve Thomas, Rocketship Education David Sciaretta, Einstein Academies Tim Wolf, King-Chavez Charter Schools *Melissa Mora, ACE Charter School *Debi Gooding, The Learning Center Karin Marsolais, Preuss *Jean Hatch, Redding School of the Arts *Dawn Evenson, iLead Schools Jonathan Dean, The O’Farrell Charter School Patti Wilczek, Community Learning Center *J.J Lewis, Academy of Art and Sciences Julie Mattoon, Kipp Bay Area Schools
Guests: *Patricia Dougherty – Academy of Personalized Learning; *Caprice Young – Magnolia;
1. Educationally Related Mental Health Services (ERMHS) Budget Update
CEO Executive Committee was updated on the 2016-17 ERMHS budget to assure a
transparent and predictable level of funding for Charter SELPA Partners. The September
update included:
a. Sufficient funding in 2016-17 - Information Item
Charter SELPA leadership made findings of sufficiency of ERMHS funding by September
15, 2016 for the 2016-17 year. Attachment 1, entitled “ERMHS Funding” provided
additional information regarding the following:
The maximum per service rate is established at $3,300. $100K will be available for Level 2 transportation reimbursement – outside of the
Level 2 service cap/ADA formula. The intent is to provide 80% funding for eligible
EL DORADO CHARTER SELPA Thursday, September 15, 2016
Meeting was held via Adobe Connect on Thursday, September 15, 2016 at 10:00 a.m.
33
El Dorado County Charter SELPA Executive Committee Meeting Attachment 10.2 September 15, 2016 Minutes Page -2-
costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end.
Indirect costs will be allowed for Level 2.
Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year.
David reviewed the attachment detail and shared that we try to keep the fund balance at 10 – 15% - it is now over 30%. Our Level 3 placement costs came in lower than anticipated due to fewer placements and/or lower cost placements. Given the variables, we determined there is enough money to raise the per service amount from $3,000 to $3,300. Consensus was reached by the Executive Committee members – all supported these findings. Questions were asked on variability of individual charter’s access to ERMHS – the cap of $250 per ADA in the formula has significantly changed the variability factor. We feel we have sufficient protections in place. A question was asked if the state would ask for the money back – recapture of unspent funds – use it or lose it – at this time, no. The Allocation Plan does have a reasonable reserve level in place. Vicki added that this is one of the reasons we maintain strong connections with State SELPA, State Leadership (CDE, State Board, other), Legislature (through the support of Capitol Advisors and other connections). A discussion was held on AB 884 currently on the Governor’s desk – one of the components of the legislation is a one-time audit of MH funds – one component looks at outcomes. Audit would be limited to data that CDE already collects – burden would be on CDE to collect data and see outcomes. May be difficult to determine outcome from only mental health services – keep in mind they receive other services – OT, SAI, etc. Must pass the reasonableness test.
2. Low Incidence Funding
CEO Council approved (May 2016) the use of one-time federal funds to be allocated to the
Low Incidence pool. At that time, we identified a possible need to return to CEO Council in
September, for additional funding to honor the 2015-16 $3,000 maximum. There is no need
to allocate additional dollars, as was originally anticipated. Attachment 2, entitled “Low
Incidence Funding” provided additional information. No action is required at this time.
Last year, based on the requests received, we determined we would have a shortfall. We are
honoring for 15-16 – we had a higher reimbursement rate in place. We are still awaiting final
expenditure reporting around 18K that will allow us to get to our final number. We urge schools
to submit requests as soon as possible. We have lowered the per person reimbursement rate for
2016-17 and plan to monitor this throughout the year. We want a consistent level for all
requests.
34
El Dorado County Charter SELPA Executive Committee Meeting Attachment 10.2 September 15, 2016 Minutes Page -3-
3. SELPA Leadership Report
Membership Report Each year we let Executive Committee know of membership issues affecting member
charters. David shared the following: o Authorizer provided a notice of revocation and attempted to revoke the charter’s
petition. Charter school is fighting this. o Independent study charter and ADA issue.
The Charter SELPA continues to grow – we now have 138 Partners operating 295 schools. 67% of all applications were approved last year for membership for 2016/17. We will ask Executive Committee members to help review the paperwork with the
potential partners for 2017/18. We’ve added the ability for a charter to upload a video file to add additional warmth and color to their application. We will be announcing the timelines later in the fall. We will emphasize at CEO Council the importance of adhering to timelines.
4. Next Meeting Date
The next regularly scheduled meeting of the Charter SELPA Executive Committee will take place Thursday, November 10th, 2016 at 10:00 a.m. via Adobe Connect teleconferencing. Meeting adjourned at 10:40 a.m.
35
El Dorado County Charter SELPA
2016-17 Charter SELPA Executive Committee Meetings
DescriptionThe Executive Committee serves as an informal advisory body to the Charter SELPA Administrative Unit. Executive Committee members review policies and procedures to make recommendations to the CEO Council for action items on the September and May meetings. An invitation to participate in the Exec-utive Committee is issued annually at the first CEO Council meeting for the current fiscal year to all of SELPA’s partners. Summaries of the Executive Committee meetings shall be transmitted to the full mem-bership of the Charter SELPA CEO Council.
ParticipantsThe Executive Committee shall be comprised of all Charter SELPA CEO Council members who have an interest in participating as a committee member. Committee participation shall be at the discretion of individual members who shall be free to attend, or not attend, meetings as they choose.
General InformationMeetings will be held via the “Adobe Connect” videoconferencing platform. You can view, hear and participate using your computer with audio capability and an internet connection. Log-in information to participate, along with meeting agenda and supporting documents, will be made available one week prior to the meeting.
2016-17 Meetings:Thursday, Sept. 15, 2016 10 a.m. to 11:30 a.m. Thursday, Nov. 10, 2016 10 a.m. to 11:30 a.m. Thursday, March 9, 2017 10 a.m. to 11:30 a.m. Thursday, May 11, 2017 10 a.m. to 11:30 a.m.Please note additional Executive Committee meetings may be called as needed.
Executive Committee Dinner Retreat: Wednesday, May 25, 2017 at 5:30 p.m. (buffet dinner served at 6:30 p.m.) DoubleTree by HiltonSan Diego Mission Valley7450 Hazard Center DriveSan Diego, CA 92108
All Executive Committee Meetings will be held via Adobe Connect. Email invitations will be sent with additional details prior to the meetings. Additional Executive Committee meetings may be called as needed.
NOTE:
Attachment 10.3
36
SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT 10.5
El Dorado County Charter SELPA/ Financial Update 9-24-15 Page 1 of 3
2015-16 CLOSING DATA
The certified 2015-16 P-2 ADA for the Charter SELPA was 120,543. The final income distributions have been
updated with P-2 ADA and are available on the Charter SELPA website. The final state rate was $505.00 per ADA
(before administrative fee and set aside). This rate is after a 2.7% deficit applied by the state. The final federal
rate was $125.30 per prior year enrollment (before administrative fee and set aside). Additional state funding of
$9.29 per ADA was distributed to those partners that were in the SELPA in 2013-14 and were eligible to receive
additional funds. Our appreciation goes out to all for timely submission of data!
MAINTENANCE OF EFFORT (MOE)/UNSPENT FUNDS UPDATE
MOE measures the expenditure of state and local funds from year to year by LEAs and by SELPA. In order for an
LEA to continue to receive federal IDEA funds, each LEA and in turn the SELPA must increase the level of
state/local expenditures from year to year (with some exceptions). We are in the process of reviewing the year
end data to compile the required MOE reports and analyze overall SpEd expenditures. A report on MOE
compliance and unspent funds will be brought to the Executive Committee in November.
CASH FLOW UPDATE 2016-17
The individual charter cash flow amounts have been updated based on 2015-16 P-2 ADA. The schedule is posted
to the Charter SELPA website. Charters new to the Charter SELPA have been notified of the optional Cash
Advance Program. This program allows charters that were not a part of the Charter SELPA in 2015-16 to advance
approximately 25% of estimated revenues at a 3% interest rate, since the charter won’t be receiving cash
distributions until February 2017, when CDE begins to include them in the apportionment.
SET-ASIDE RISK POOL UPDATE CEO Council (May 2016) approved the following changes to the set-aside formula in 2016-17:
Conversion from a member owned/vested contribution to a “risk-pool” with one time non-refundable contributions by all Charter SELPA members in 2016-17
A one-time $200,000 transfer from the Legal Risk Pool
Charters new to the SELPA in 2016-17 will contribute $5 per 2016-17 P-2 ADA (one-time non-refundable contribution).
2015-16 Charters returning in 2016-17 will have interest earnings applied to their Set-Aside balance and will be sent an amount net of a one-time non-refundable contribution of $2.50 per 2015-16 P-2 ADA. These funds will be sent in October 2016. A summary of these transactions appears below.
Year
# of
Charters
# of
Partners
K-12 P-2
ADA
Dec Pupil
Count % served
2015-16 264 120 120,543.37 11,177 9.27%
2014-15 225 96 103,816.83 9,249 8.91%
2013-14 192 83 88,239.85 7,666 8.69%
2012-13 171 68 71,251.72 5,945 8.34%
2011-12 138 59 53,127.33 4,299 8.09%
2010-11 106 36 38,595.45 3,025 7.84%
2009-10 46 16 13,927.50 1,166 8.37%
2008-09 23 9 7,780.30 616 7.92%
2007-08 17 6 4,157.64 323 7.77%
2006-07 10 4 2,357.32 153 6.49%
37
SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT 10.5
El Dorado County Charter SELPA/ Financial Update 9-24-15 Page 2 of 3
Charter SELPA Set Aside Risk Pool 2015-16
Final
2016-17
Estimated Contribution from Charters 227,255 271,780
Contribution from New Charters 82,777
Interest 11,622
One Time transfer from Legal Risk 200,000
Total Revenue 238,877 554,557
Return to charters 4,718 1,055,837
Interest return to charters 2,235 51,377
Interest transfer to Legal Risk Pool 1,736 2,704
Transfer to Legal Risk Pool 8,686 42,104
Total Expenditures 17,375 1,152,022
Beginning Balance 930,519 1,152,021
Ending Balance 1,152,021 554,556
2016-17 BUDGET
The Governor’s enacted 2016-17 budget includes a 0% COLA. The estimated deficit for 2016-17 is 2.7% (2015-16
June certified deficit). The following rates are prior to the admin fee and set-aside contribution for new charters:
Estimated federal rate = $125 per prior year enrolled (CBEDS).
Preliminary estimated state rate assuming 2.7% deficit = $503 per P2 ADA.
In March 2017, SELPA Leadership will review the preliminary 2016-17 deficit projection by CDE and the balance in
the Rate Smoothing Pool in order to determine if the $503 rate could be increased to $505.
EDUCATIONALLY RELATED MENTAL HEALTH SERVICES (ERMHS)
Final expenditures filed for 2015-16 resulted in Level 2 and Level 3 costs lower than estimates, which resulted in
the following:
Level 2 requests (197) funded at 100% for a total of $5.4M (up from original 80%).
Level 2 transportation requests funded at 100%.
Level 3 funding (NPS residential, NPS ERMHS, site based structured therapeutic) funded at 100% for a
total of $1.4 M.
ERMHS reserves at the close of 2015-16 = $2.7 M. (32%).
CEO Council (May 2016) approved modifications to the ERMHS Allocation Plan for 2016-17. Most significant is the
ability for SELPA administration to set a Level 2 service level formula rate higher than $3,000. September 2016
rate set at $3,300.
LEGAL RISK POOL
Funds previously allocated to the Legal Risk Pool remain sufficient for 2016-17 to cover attorney costs associated
with a due process filing up to $10,000 on a 50% reimbursement basis.
Claims in 2015-16 totaled $44,121.
$100,000 budgeted for 2016-17 claims
An updated budget will be provided to CEO Executive Committee in November and will include a report
of unspent funds that will be allocated to the Legal Risk Pool.
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SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT 10.5
El Dorado County Charter SELPA/ Financial Update 9-24-15 Page 3 of 3
LOW INCIDENCE
The SELPA receives Low Incidence funding for materials and services related to students with hearing or vision
impairments or who are orthopedically impaired. CEO Council approved recent amendments to the Allocation
Plan to include criterion of a $600 minimum expenditure before reimbursement may be requested and a
minimum $433 reimbursement (equal to state per-pupil Low Incidence funding) will be made. Based on a year-
end determination of sufficiency, the reimbursement rate may be increased to a maximum of $3,000. We
recommend partners budget for the $433 minimum per student reimbursement in 2016-17. Request forms are
available here. A final determination of maximum funding will be made in May 2016 based on reimbursement
requests received to date.
AUTOMATIC CHECK DEPOSIT (AUTOMATED CLEARING HOUSE ACH)
ACH payments not only enable receipt of payments in a more timely fashion, but are much more secure, as well.
Currently, 78 charters are participating in the electronic funds transfer program. Charters are strongly
encouraged to convert from paper checks to this system. The ACH authorization form can be found here: ACH
Form.
FALL PROGRAM/BUSINESS ROUNDTABLES
Our leadership team will be available for roundtable meetings around the state in October & November. Charters
may register for one of two 2-hour sessions at the most convenient location. The Charter SELPA team will be
ready to provide individualized fiscal and program level support in an informal Q&A format. Registrations are
open on our website under Professional Learning or in the 2016-17 Professional Learning Catalog.
San Diego Tuesday, October 25
Los Angeles Thursday, October 27
Sacramento Tuesday, November 01
Bay Area Wednesday, November 02
39
SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT 11
LOW INCIDENCE FUNDING UPDATE
El Dorado County Charter SELPA / Low Incidence Funding Update Page 1 of 1
ISSUE
CEO Council took action in May 2016 to address a shortfall in Low Incidence funding and an update of final 2015-
16 expenditures is provided as an information item.
BACKGROUND
Based on budget requests submitted as of May 1, 2016, Low Incidence (LI) funding requests were projected to
exceed available funding by an estimated $70K. Final expenditure reports filed by charter members have
resulted in a shortfall; however, the shortfall is less than was projected in May.
Based on final expenditure reports submitted to date, expenditures ($131K) exceed revenue ($97K) by $34K.
Included in the $131K total expenditures are $18K in pending 2015-16 claims for which we are awaiting final
documentation.
The $2K beginning balance (carryover from last year) plus an
unexpected one-time grant received in April 2016, is allocated to
the LI pool to cover the shortfall.
In 2016-17, estimated revenue is $117K. Funding is based on the
December 2015 LI pupil count multiplied by a rate of $433. Per
student reimbursements to charters for eligible LI expenditures is
established at a minimum rate of $433 and, based on available
funding, may be increased to an amount not to exceed $3,000.
CEO Council approved (May 2016) the use of one-time federal
backfill funds from the state to be allocated to the LI pool. At that time, we identified a possible need to return to
CEO Council in September, for additional funding to honor the 2015-16 $3,000 maximum. There is no need to
allocate additional dollars, as was originally anticipated.
CEO Council approved (May 2016) Allocation Plan language for 2016-17 to ensure predictability of funding. Based on the Allocation Plan guidelines, SELPA Administration set the 2016-17 minimum per student reimbursement level at the state LI per pupil funding rate of $433. By May 2017, a finding will be made regarding the ability to fund beyond the established minimum. Funding beyond the minimum rate will be determined as follows:
Total requests submitted plus estimated additional requests compared to total available funding.
Funding beyond the established minimum will not exceed $3000 per eligible student.
RECOMMENDATION
This update is intended as an information item, no action required.
40
SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT 12
2016-17 ERMHS BUDGET
El Dorado County Charter SELPA/ ERMHS 2016-17 Budget Page 1 of 3
ISSUE
The 2016-17 ERMHS budget is presented for CEO Council approval.
BACKGROUND
Charter SELPA leadership must make findings of the sufficiency of ERMHS funding by September 15, 2016 for the 2016-17 year.
Per the Allocation Plan: By September 15 of each year Charter SELPA administration will make a finding of sufficiency of Level 2 funding based on the following variables:
Prior year ERMHS ending balance
Projected current year ADA
Projected current year Level 3 projected costs
Projected current year Level 2 service counts
Based on these findings, the service level formula amount will be established Maximum rate = $3,000 OR a higher amount may be established each year if the prior year ending balance is sufficient to assure SELPA members of predictable funding with no shortfalls. Minimum rate = $2,000
By September 15, if there is a finding of sufficiency of funding, $100K will be available for Level 2 transportation reimbursement – outside of the Level 2 service cap/ADA formula. The intent is to provide 80% funding for eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end.
By September 15, if there is a finding of sufficiency of funding, indirect costs will be allowed for Level 2.
2015-16 ENDING BALANCE ESTIMATE
The goal is to maintain an ERMHS ending balance (reserve) in the 5% to 10% range. The 2015-16 ERMHS ending balance is 32% or $2.7M. This is over $1.8 M beyond the upper range reserve of 10%. The ending balance was higher primarily as a result of final Level 3 reimbursement requests of $1.4 M, which is significantly below the $2.2 M budget estimate.
2016-17 PROJECTED ADA
SELPA ADA is expected to increase by over 20,000 ADA in 2016-17, which generates approximately $1.2M additional ERMHS funding. Funding is based on approximately $60 per current year 2016-17 ADA (state) and $11 per prior year ADA (federal).
2016-17 PROJECTED LEVEL 3 COSTS
2015-16 final Level 3 costs were $1.4 M. The 2016-17 budget is projected to be $1.5M with an additional $1.5M contingency. $1.5M is a healthy contingency and should provide protection for any potential issues that might arise. Should the costs not materialize, the contingency could be used for Level 2 reimbursements.
41
SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT 12
2016-17 ERMHS BUDGET
El Dorado County Charter SELPA/ ERMHS 2016-17 Budget Page 2 of 3
2016-17 PROJECTED LEVEL 2 ERMHS SERVICE COUNTS
The major indicator of Level 2 costs is the ERMHS service counts. Trend data is shown below. The projected 4,000 count as of December 1, 2016 is conservative (line 8), and therefore a sound data point to determine budget parameters.
2016-17 PROJECTED LEVEL 2 BUDGET REQUESTS
In 2015-16, approximately 72% of the maximum eligibility was requested for reimbursement (line 5). For 2016-17 budgeting purposes, we are assuming 75% eligibility requested for reimbursement and an increased service level count of 4,000.
These assumptions result in a need to augment the 2016-17 budget (line 8) by $700K to fund 80% of Level 2 projected requests (line 9). If the projection was further augmented by increasing the rate to $3,300, the overall augmentation from ending balance would be $1.4M. The budget for 2016-17 assumes $1.5M in Level 2 augmentation is available. Based on this, sufficient funding is available to increase eligibility to $3,300 for 2016-17.
Please note that Level 2 was funded at 100% in 2015-16. In 2016-17, based on the following budget parameters, increasing from 80% to 100% funding is a cost of approximately $2M.
42
SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT 12
2016-17 ERMHS BUDGET
El Dorado County Charter SELPA/ ERMHS 2016-17 Budget Page 3 of 3
SELPA leadership (with review/input by CEO Executive Committee) makes the following finding of sufficiency of funding for 2016-17 to support the following budget decisions:
The maximum per service rate is established at $3,300.
$100K will be available for Level 2 transportation reimbursement – outside of the Level 2 service cap/ADA formula. The intent is to provide 80% funding for eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end.
Indirect costs will be allowed for Level 2.
Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year.
RECOMMENDATION
CEO Council action is requested to approve the 2016-17 ERMHS budget of $11.4 (as shown in the chart above),
with the primary elements being a Level 2 allocation of $8.1 M and Level 3 allocation of $3 M.
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