OAK VIEW UNION ELEMENTARY2018BoardPacket_3122018124… · 8.1A Classified Employee Resignation...

OAK VIEW UNION ELEMENTARY

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BOARD MEMBERS

Dustin McDonald, Board President

Tammi VanHouten, Board Clerk

Mark Huft

Ann Ullrich

Norman Pearson

Beverly Boone, Superintendent/ Principal

DISTRICT

BOARD MEETING

March 15, 2018

Time: 6:30 P.M.

Place: Multipurpose Room

7474 E AS T COLL I E R R O A D I A C AM PO. CA 95220 I p 209 368 0636 I F 209 . 368 93 19

.AGENDA · ·· Oak ViewUi)ionElementaty School District ·

MARCH 15, 2018 • 6:30P.M. • MULTIPURPOSE ROOM 1.0 CALL TO ORDER

1.1 Roll Call/Establishment of Quorum 1.2 Flag Salute 1.3 Posting of Agenda 1.4 Approval of Minutes

1.4A February 15, 2018 Regular Meeting 2.0 FINANCIAL REPORTS

2.1 Approve Payment of Commercial Warrants - March 2.2 Payroll Hours for February 2018

3.0 HEARING OF THE PUBLIC 4.0 REPORTS- None 5.0 DISTRICT REPORTS

5.1 Communications 5.1A Board Communications 5.1B Superintendent Principal

1. February Cafeteria Utilization 2. February Attendance 96.31% 3. LCAP Update

5.1C Business Manager Communications 1. Budget Update 2. Developer Fee increase- Discussion 3. Bond Refunding- Discussion

5.1D Maintenance and Facilities Update 1. Maintenance Report 2. Property & Liability Inspection

5.1E Vice Principal Communications 1. School Activities and Events

5.2 Correspondence- None

.

Page 1

4 7

8

5.3 Enrollment - 398 9 5.4 Curriculum- None

6.0 UNFINISHED BUSINESS -6.1 Approve Consultant Services Agreement from SCI/Developer Fee Justification Study 11

7.0 NEW BUSINESS 7.1 Approve 2018-2019 Academic Calendar 17 7.2 Approve Positive Certification of 2017/2018 2nd Interim Report and Budget Revisions (separate enclosure) 7.3 Approve Donations- PG&E, Gonzales (Matos) $172.34, Dal Bianco $258.44

8.0 PERSONNEL 8.1 Classified

8.1A Classified Employee Resignation- Elizabeth Henson, Teacher Assistant 8.2 Certificated

8.2A Certificated Employee Retirement- Dianne Vander Hamm 8.3 Management- None

9.0 CLOSED SESSION 9.1 Suspensions 9.2 Superintendent Goals

10.0 ADJOURNMENT 10.1 Next Board Meeting- April19, 2018 at 6:30PM Multipurpose Room

Any individual requiring disability-related accommodations or modifications including auxiliary aid and services in order to participate in the Board meeting should contact the Superintendent/Principal in writing.

1.0 CALL TO ORDER 1.1 Roll Call/Establishment of Quorum 1.2 Flag Salute 1.3 Posting of Agenda 1.4 Approval of Minutes

1.4A February 15, 2018 Regular Meeting 2.0 FINANCIAL REPORTS

2.1 Approve Payment of Commercial Warrants - March 2.2 Payroll Hours for February 2018

3.0 HEARING OF THE PUBLIC 4.0 REPORTS- None 5.0 DISTRICT REPORTS

5.1 Communications 5.1A Board Communications 5.1B Superintendent Principal

1. February Cafeteria Utilization 2. February Attendance 96.31% 3. LCAP Update

5.1C Business Manager Communications 1. Budget Update 2. Developer Fee increase -Discussion 3. Bond Refunding- Discussion

5.1D Maintenance and Facilities Update 1. Maintenance Report 2. Property & Liability Inspection

5.1E Vice Principal Communications 1. School Activities and Events

5.2 Correspondence- None 5.3 Enrollment - 398 5.4 Curriculum- None

6.0 UNFINISHED BUSINESS -

Page 1

4 7

8

9

6.1 Approve Consultant Services Agreement from SCI/Developer Fee Justification Study 11 7.0 NEW BUSINESS

7.1 Approve 2018-2019 Academic Calendar 17 7.2 Approve Positive Certification of 2017/2018 2"' Interim Report and Budget Revisions (separate enclosure) 7.3 Approve Donations- PG&E, Gonzales (Matos) $172.34, Dal Bianco $258.44

8.0 PERSONNEL 8.1 Classified

8.1A Classified Employee Resignation - Elizabeth Henson, Teacher Assistant 8.2 Certificated

8.2A Certificated Employee Retirement- Dianne Vander Hamm 8.3 Management- None

9.0 CLOSED SESSION 9.1 Suspensions 9.2 Superintendent Goals

10.0 ADJOURNMENT 10.1 Next Board Meeting- April19, 2018 at 6:30PM Multipurpose Room

Any individual requiring disability-related accommodations or modifications including auxiliary aid and services in order to participate in the Board meeting should contact the Superintendent/Principal in writing.

MINUTES Oak View Union Elementary School District

FEBRUARY 15, 2018 THE TRUSTEES MET AT 6:30PM IN THE SCHOOL MULTIPURPOSE ROOM

1.0 CALL TO ORDER: Mr. McDonald called the meeting to order at 6:29 p.m. 1.1 ROLL CALL ESTABLISHMENT OF QUORUM

MEMBERS PRESENT: Mark Huft, Ann Ullrich, Tammi Van H outen, Dustin McDonald and Norman Pearson. MEMBERS ABSENT: None ADMINISTRATION PRESENT: Beverly Boone, David Franke ADMINISTRATION ABSENT: None

1.2 FLAG SALUTE: Flag was saluted. 1.3 POSTING OF AGENDA: Posted on Friday - February 9, 2018. 1.4 APPROVAL OF MINUTES:

1.4A January 18, 2018 REGULAR MEETING: Mr. Huft moved and Mrs. VanHouten seconded to approve the minutes of the January 18, 2018 regular meeting as presented. 5 ayes Huft, Ullrich, Pearson, Van Houten and McDonald, motion carried.

2.0 FINANCIAL REPORTS: 2.1 APPROVE PAYMENT OF COMMERCIAL WARRANTS- FEBRUARY 2018: Mrs.

VanHouten moved and Mr. Pearson seconded to approve the February warrants in the amount of $24,814.20 as presented. 5 ayes - Huft, Ullrich, Pearson, Van Houten and McDonald, motion carried.

2.2 PAYROLL HOURS FOR JANUARY 2018: December payroll hours were presented to the Board.

3.0 HEARING OF THE PUBLIC: None

4.0 REPORTS: 4.1 ELAC- ELAC met on February 15,2018 and discussed attendance, the LCAP, ELPAC, the Bilingual

Alumni Club and listened to oral presentations from the six 8'h grade recipients of the Pathways to Biliteracy Award.

5.0 DISTRICT REPORTS: 5.1 COMMUNICATIONS:

5.1A BOARD COMMUNICATIONS HUFT- Nothing to report. ULLRICH- Attended the Crab Feed. PEARSON - Responded to a fire alarm call. VAN HOUTEN- Attended the Crab Feed and reviewed warrants. McDONALD- Attended the Crab Feed and CSBA Presidents Workshop.

5.1B SUPERINTENDENT/ PRINCIPAL COMMUNICATIONS: Mrs. Boone updated the Board in regards to: 1. January Cafeteria Utilization 2. January Attendance 94.62% 3. Summer Bridge Attendance Review 4. CA Healthy Kids Survey 5. DIBELS mid-year update

5-l C BUSINESS MANAGER: Ms- Shebelut updated the Board in regards to: 1. Budget Update 2. SJCOE Interest Rates for October 2011-December 2017 3. San Joaquin County Treasury Quarter Ending December 31, 2017 4. Developer Fee increase- Discussion

5.1D DIRECTOR OF TRANSPORTATION, MAINTENANCE & OPERATIONS: Mrs. Boone updated the Board in regards to: 1. Maintenance Report

5.1E VICE PRINCIPAL: Mr. Franke updated the Board in regards to: 1. School Activities and Events refer to www.myoakview.com for more information.

5.2 CORRESPONDENCE: Approval2017-2018 1" Interim Report form San Joaquin /county Office of Education.

5.3 ENROLLMENT REPORT: 400 5.4 CURRICULUM: None

6.0 UNFINISHED BUSINESS: None

7.0 NEW BUSINESS: 7.1 CSBA 2018 DELEGATE ASSEMBLY ELECTION: Mr. Huft moved and Mr. Pearson seconded to

vote for the 3 candidates running for the CSBA Subregion 8-A. 5 ayes- Huft, Ullrich, Pearson, Van Houten and McDonald, motion carried.

7.2 APPROVE LEASE- SMILE -OFFICE COPIER: Mr. Huft moved and Mrs. Ullrich seconded to approve both action items 7.2 Lease- Smile Office Copier and 7.3 Lease Smile Staff Room Copier as presented. 5 ayes- Huft, Ullrich, Pearson, VanHouten and McDonald, motion carried.

7.3 APPROVE LEASE- SMILE- STAFF ROOM COPIER: Approved with item 7.2 7.4 APPROVE CONSULTANT SERVICES AGREEMENT FROM SCI- DEVELOPER FEE

JUSTIFICATION STUDY: Mrs. VanHouten moved and Mr. Huft seconded to table this item until the March 15, 2018 Board Meeting. 5 ayes- Huft, Ullrich, Pearson, VanHouten and McDonald, motion carried.

8.0 PERSONNEL: 8.1 CLASSIFIED: None 8.2 CERTIFICATED: None 8.3 CLASSIFIED MANAGEMENT: None

9.0 CLOSED SESSION: Meeting recessed at 7:53p.m. for a break and reconvened at 7:55p.m. in closed session to discuss:

9.1 STUDENT SUSPENSIONS 9.2 SUPERINTENDENT EVALUATION & GOALS:

The board reconvened into open session at 9:07 p.m. at which time on the following items were reported: Student Suspensions, Superintendent Evaluation & Goals,

10.0 ADJOURNMENT: Meeting adjourned at 9:10p.m. 10.1 NEXT BOARD MEETING WILL BE MARCH 15, 2018 AT 6:30P.M. IN THE

MULTIPURPOSE ROOM. Any individual requiring disability-related accommodations or modifications including auxiliary aid and services in order to participate in the Board meeting should contact the Superintendent/Principal in writing.

Tammi VanHouten, Clerk

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- ""'"'-·' / /

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I ) ... Goal Dec. Jan. Feb. March Goa/#1: .

·~nfl\~ Twice a month video clips emailed s -tuJ+-to Board highlighting exceptional

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things that are going on in the -ros <¥ 6NY'--classrooms. G;~ ,

Requires: .

Informal observations

Goa/#2: MPR/Office remodel

d-voP Ji~ Requires: '{_}'I~ tfl\\e ~ Js

I Working with architect on design 1o~ \ 'tll){ ~

I and researching funding sources

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-<- LD 1.:-(0~~ I o""~~\\t I

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Goa/#3: Facility Projects and General Site Maintenance

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\)\& \-tl Requires: r\)0~(/' Monthly meetings with Tony

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COMMERCIAL WARRANTS- MARCH 2018

Resource Func Object Vendor Description Page 1 of3 j

I General Fund 0000 i 1000 4310 U.S. Bank-Crown Awards Science Fair Ribbons 16.24

0000 1000 4310 Smile/DeLage Landen Usage for Office Copier 567.83 0000 1000 4310 Southwest School & Office Su Classroom Supplies 90.47 0000 1000 5600 Smile/DeLage Landen Maintenance For Staff Copier 2/15-3/14/2018 471.00 0000 10oo 1 561o Smile/DeLage Landen Lease For Staff Copier 2/15-3/14/2018 380.07 0000 10oo I 52oo Salfen, Samantha Travel to Sacramento/PE Leader Field Trip 46.88 0000 10oo I 52oo Brooks, Dede Travel to Sacramento/PE Leader Field Trip 34.88 0000 1000 5200 Stilwell, Joe Travel to Sacramento/PE Leader Field Trip 34.88

TOTAL GENERAL FUND 1,642.25

Administration 0000 2700 5300 Assoc. of Calif_ School Admin. Dues For March-Boone 68.60 0000 2700 5300 ,Assoc. of Calif. School Admin. Dues For March-Franke 68.00

I 0000 7100 5200 I Boone, Beverly ACSA Award Breakfast ((6) Staff (4) Student/Family Membe 90.00 0000 7100 5300 Assoc. of Calif. School Admin. i Dues For March-Boone 29.40 0000 7200 4310 U.S. Bank-Costco (4) Pizza's for Valentine's Dance 42.88 0000 7200 4400 U.S. Bank-Staples Direct Office Chair/Business Manager 193.94 0000 7200 5200 Shebelut, Terry Travel to SJ CO E/Local 116.63 0000 7200 5600 Smile/DeLage Landen Maintenance For Office Copier 3/15-4/14/2018 651.18 0000 7200 5610 Smile/DeLage Landen Lease For Office Copier 3/15-4/14/2018 768.37 0000 I 72oo 5800 SJCOE-Information Tech. (47) Email Anti-Virus Software 164.50 0000 72oo 1 58oo SJCOE-Information Tech. (124) AV & Big Fix Desktop Software 1,736.00 0000 72oo I 58oo U.S. Bank-Amazon Digital SvCl Charged to Cal Card in Error/to be Reimbursed 0.89 0000 7100 5200 Boone, Beverly Travel to Stockton 81.64 0000 2700 5200 Boone, Beverly Travel to Sacramento 34.99

TOTAL ADMINISTRATION 4,047.02

I Audit 0000 7191 5820 Cichella & Tokunaga, LLP Audit Services for Fiscal Year 2016-2017 7,155.00

TOTAL AUDIT 7,155.00

Operations 0000 8200 5520 PG&E Gas & Electric 4,269.54 0000 8200 5570 California Waste Trash & Recycling- Monthly Service 880.36 0000 8200 5580 UniFirst Towel & Mop Service 142.01

I I

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Operations (cont.) 0000 8200 5610 Pitney Bowes I Postage Meter Lease 128.46 0000 8200 5809 Commercial Janitorial Services! Janitorial Cleaning Service 3,865.00 0000 8200 5809 Far West Distribution Operator Fee for January 200.00 0000 8200 5883 Far West (1) Coliform Bacteria & Standard Trip Charge for January 45.00 0000 8200 5883 Far West Coliform, Enumeration, Trichloropropane,Trip for February 213.00 0000 8200 5940 AT&T Local & Long Distance 157.42

I TOTAL OPERATIONS 9,900.79 I

E-Rate Program 0011 8200 5941 Com cast Internet Service 4,893.65 I TOTAL E-RATE PROGRAM 4,893.65

LCFF/S&C 0709 3110 4310 WhyTry:180 Program Supplies for Group/Individual Therapy 140.00 0709 3110 5809 Why Try: 180 Program Fee For Student Group/Individual Therapy 3,648.00

TOTAL LCFF/S&C 3,788.00 I

Transportation I 0723 3600 4310 I U.S. Bank-Amazon.com Refractometer to Measure DEF Fuel for Bus 4 51.41 0723 3600 5846 !Comprehensive Drug Testing 2018 Annual Administration Fee 150.00 0723 8200 4310 O'Reilly (2) Oil Filters, (1) Fuel Filter for Bus# & 4 105.30 0723 3600 5846 Lodi Memorial West Occupatio DMV Physical/DOT Physical 54.00

I TOTAL TRANSPORTATION 360.71 I

i Title I 3010 10oo 1 42oo Scholastic Teacher Store Reading Sets for Title I 203.89

TOTAL TITLE I 203.89

Cafeteria 5310 3700 4310 U.S. Bank-Home Depot Bulbs for Kitchen Freezer, Pull Switch, Bolts for Freezer Doc 16.14 5310 3700 4310 U.S. Bank-Central Restaurant (1) Vapor Proof Fixture for the Kitchen Freezer 48.69 5310 3700 5200 Winchell, Jennifer ,Travel to Lodi & Stockton 45.78

TOTAL CAFETERIA 110.61 I I

Other Federal 5810 I 10oo 4310 U.S. Bank-Amazon.com (5) Headphones for Classroom Use 79.95 5810 1ooo I 431o U.S. Bank-Amazon.com (1) Replacement Battery for Chromebook 21.85 5810 1000 4310 U.S. Bank-Bulbs.com Replacement Bulbs for Ben Q Projector and Mimio 504.63 5810 1000 4400 DELL (72) Chromebooks for Student Use 15,819.25 I 5810 1000 5600 On Point Repair for (2) Projectors 566.44 5810 1000 5800 DELL Google Chrome Licenses, Environmental Fees 2,179.44

TOTAL OTHER FEDERAL 19,171.56

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Educator Effectivenej 6264 1000 5200 U.S. Bank-CCSESA 2018 History Social Science Framework Rollout/Graviette 150.00 6264 1000 5200 U.S. Bank-CCSESA 2018 History Social Science Framework Rollout/Hopps 150.00 6264 1000 5200 U.S. Bank-CCSESA 2018 History Social Science Framework Rollout/Romine 150.00 6264 I 10oo 5200 U.S. Bank-CCSESA 2018 History Social Science Framework Rollout/Rios 150.00 6264 1000 5200 U.S. Bank-CCSESA 2018 History Social Science Framework RollouWisitacion 150.00 6264 1000 5200 U.S. Bank-CCSESA 2018 History Social Science Framework RollouWanEgmon< 150.00

I ' TOTAL EDUCATOR EFFECTIVENESS 900.00 I I

Special Education 6500 3600 5800 Carroll, Lance Parent Transport SOC Student to Davis School 427.28 TOTAL SPECIAL EDUCATION 427.28

Maintenance 8150 8110 4310 McMaster -Carr (3) Door Stops for Classrooms, (1) Pack Rubber Pads 175.25 8150 8110 4310 I U.S. Bank-Ballast Shop (4) Electronic Ballasts for Exterior/Interior Gym Lights 77.30 8150 8110 4310 U.S. Bank-Amazon.com 10 Pack 4-Pin Bulb Holder for Gym Exterior Lights 34.39 8150 8200 4310 U.S. Bank-Lowe's Gladiolas Bulbs, ( 1) Pkt. Mixed Flower Seeds 21.50 8150 8200 ' 4310 U.S. Bank-Amazon.com (6) Pack Exterior Light Bulbs 26.99 8150 8200 4310 U.S. Bank-Collierville Store Propane for Forklift 51.67

TOTAL MAINTENANCE 387.10 I

TOTAL WARRANTS 52,987.86

Separate Batches I

General Fund/P.E. 0000 1000 5800 Peak Adventure (10) Students for Challenge Center Field Trip 400.00 TOTAL GENERAL FUND/P.E. 400.00

Maintenance I 8150 8200 4400 Bayless Cart Services Golf Cart and Charger 1,600.00 ' TOTAL MAINTENANCE 1,600.00

'

I I TOTAL ALL WARRANTS 54,987.86

February-18

Employee Name Position Regular Hrs. OTHrs. Description

Azevedo, Danis Cafeteria 1.00 Winchell out

Lopez, Martha Cafeteria 0.50 Winchell out

Page, Diana Sub Bus Driver 7.50 Munoz out I Kinder Field Trip

Page, Diana Sub Cafe 9.75 Azevedo I Winchell out

-------- --

FEBRUARY 2018 Oak View Union School 7474 E. Collier Rd. Acampo, CA 95220

368-0636 OAK VIEW SCHOOL LUNCH MENU

Visit our web 1: aae at: www .myoakview .com

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 *(13) Abs. 290 2 *(8) Abs. 277

ORDERS FOR GIFT Lunch Prices : K-4 = $2.30 Grilled cheese sandwich, Corn dog, celery sticks, CARDS ARE DUE ON 5th-8th Grades=$2.40 pickle spear, fruit, milk fruit , milk

FRIDAY, FEBRUARY 2ND Milk Only- $.50 Spirit Theme: Crazy Day (hair, clothes, socks)

Minimum Day Minimum Day Parent Conferences Parent Conferences

5 *(15) Abs. 290 6 *(14) Abs 254 7 *(13) Abs. 270 8 *(18) Abs. 256 9 *(17) Abs. 288 Chicken patty on a bun, carrot Mac n cheese, breadsticks, Sausage muffin, potatoes, Bean burritos, chips/salsa, PB&J, chips, celery sticks, sticks, salad bar, fruit, milk salad bar, fruit, milk fruit, milk sa lad bar, fruit, milk fruit, milk

4-H Meeting Valentine's Dance -6-8:30 PM

12 13 *(11) Abs. 268 14 *(6) Abs. **211 15 319 16 *(16) Ab 263 No School Beef chimichanga, chips/salsa, Hot dog on a bun, chili Pizza, carrot sticks, fruit, milk BBQ chicken sandwich, chips,

Lincoln's Birthday salad bar, fruit, milk fruit, milk celery sticks, fruit, milk

Ft **(2) Class Parties

OVPC Meeting 6:30 PM Valentine's Day Class ELAC Meeting 3:00 PM Minimum Day Parties Board Meeting 6:30 PM

19 20 *(14) Abs. **269 21 301 22 *(14) Abs. 265 23 *(16) Abs. 277 No School Pizza pasta, breadsticks, Pancakes, sausage, Chicken enchiladas, chips/ PB&J, carrot sticks, chips,

President's Day salad bar, fruit, milk potatoes, fruit, milk salsa, salad bar, fruit, milk fruit, milk

~ **(1) Class Party

26 *(19) Abs. 295 27 *(19) Abs. **261 28 *(16) Abs. 275 Hamburger on a bun, potatoes, PB&J, chips, carrot sticks, Beef tacos, ch ips/salsa, salad bar, fruit, milk fruit, milk salad bar, fruit , milk

**(2) Classes Fieldtrip

*Absences reported when less than 300 lunches were served.

ENROLLMENT REPORT

2017-2018 3/ 12/ 2012

Teacher Name

T-K Kinder Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Total per Teacher

Nelsen 3 17 20 VanEgmond 3 17 20 Gilbreath 19 19 Graviette 21 21 Gianandrea 21 21 Whetstone 20 20 Brodehl 19 19 Visitacion 19 19; Phelps 30 30 Whiteford*'~ 13 14 27

H opps 27 27

Andrade 26 26

Romine 26 26

Rios 36 36

Reece 33 33

Western 34 34

Totals Per Grade 6 34 40 41 38 43 41 52 36 67 398 '------- -- -

Oak View Union Elementary School District - -Enrollment 2017-2018

-I + =t-t t- #of

-classes AV~

--DATE TK I K K 1 1 2 I 2 I 3 3 I 4 4 I 5 516 I 6 1 I 7 8 IHH/11 TOTALS

6/7/2T 5 + 21 1 17 i 23 I 22 I 18 I 19 I 21 I 22 I 24 22 34 3o l 28 1 34 1 36 31 1 408 16 250500

DATE TK K K I 1 1 I 2 I 2 3 I 3 I 4 4t5 I 5 I 6 I 6 I 1 I 8 I 8 Totals

08/17/17 6 16 16 21 21 22 21 18 19 29 28 28 25 26 37 34 35 402 16 250125 - - -09/18/17 6 _ 16 17 19 21 22 21 18 ~ 29 28 28 25 26 38 34 35 402 1-16 2501 25 10/16/1 7 6 _ 16 17 20 21 22 21 18 19 _?9 28 28 24 27 38 34 34 402 16 2501 25

11 /13/1 7 6 16 17 20 21 22 21 - 18 19 28 28 28 25 27 39 35 34 404 16 250250 - - - -12/11/17 6 16 17 20 21 22 21 18 19 28 26 27 25 27 36 32 34 395 16 240688

01/1 1/18 r----- 6 17 17 20 21 22 21 19 19 28 28 28 26 26 37 34 34 403 16 250188 ------- -02/12/18 6 17 17 20 21 21 20 19 19 30 27 27 26 26 37 33 34 400 16 250000

03/12/18 6 17 17 19 21 21 1 20 19 19 30 27 27 26 26 36 33 34 398 16 240875 - -! . 0 16 00000

0 16 00000

0 16 00000 --

---~ 1-- - I I I I I I - - i 2016-2017 2017-2018 - -- - -

BY GRADE 6/7/17 8/17 9/18 10/16 11/13 12/11 1/11 2/12 3/12 Inter-Districts - ~ r-- - --- -- -- - -= - - - - -TK 5 6 6 6 6 6 6 6 6 0 - - -- 1- ----K 38 32 33 33 33 33 34 34 34 7 -- -- t--- - -· . - --1 46 42 40 41 41 41 41 41 40 6 f-- __ ,0 ___

t-- -0 2 37 43 43 43 43 _ 43 43 41 41 9

3 I 43 37 37 I 37 37 37 38 38 38 6

:+ 46 43 43 43 42 ~1 42 43 43 15 - - -- -

5~ 42 - 42 42 42 40 42 41 41 9

=Ff '-- - - - --

40 51 51 51 52 52 52 52 52 7 r--- t- --2Q 37 38 38 39 36 37 37 36 6 31 69 69 68 69 66 68 67 67 18

TOTAL 408 - I 402 ~ 402rrnb 402 I 404 1 395 403 , 400 398 0 0 0

I 83

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CONSULTANT SERVICES AGREEMENT

THIS AGREEMENT is made on February 7, 2018, between the Oak View School District, a public agency, ("District") and SCI Consulting Group ("Consultant" or "SCI"), a California Corporation, who agree as follows:

1. Scope of Work. Consultant shall perform the work and render the services described in the attached Exhibit A and incorporated herein (the "Work"). Consultant shall provide all labor, equipment, material and supplies required or necessary to properly and competently perform the Work, and determine the method, details and means of doing the Work.

2. Payment.

a. In exchange for the Work, District shall pay to Consultant a fee for completed phases of Work as described In Exhibit 8. The total fee for the Work shall not exceed amounts set forth in Exhibit B. There shall be no compensation for extra or additional work or services by Consultant unless approved in advance in writing by District. Consultant's fee shall include all of Consultant's costs and expenses related to the Work.

b. At the completion of each phase of Work, Consultant shall submit to District an Invoice for the Work performed during the preceding month. If the Work is satisfactorily completed and the invoice is accurately computed, District shall pay the invoice within 30 days of Its receipt.

3. Term. This Agreement shall take effect on the above date and shall continue in effect until completion of the Work.

4. Conflict of Interest. Consultant (including principals, associates and professional employees) represents and acknowledges that (a) it does not now have any investment or Interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's services under this agreement, and (b) In the performance of the Work under this Agreement no person having any such interest shall perform any portion of the Work.

S. Insurance.

a. Types & Limits. Consultant at its sole cost and expense shall procure and maintain for the duration of this Agreement the following types and limits of insurance:

Commercial General Liability

Automobile Liability

Workers' Compensation

Professional Liability

CONSULTANT SERVICES AGREEMENT BETWEEN OAK VIEW SCHOOL DISTRICT AND SCI CONSULTING GROUP, FEBRUARY 2018

$2,000,000 per occurrence

$4,000,000 aggregate

$2,000,000 per accident

Statutory limits

$2,000,000 per claim

PAGE 1 OF6

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b. Other Requirements. The general liability policy(ies) shall be endorsed to name District, its officers and employees as additional insureds regarding liability arising out of the Work.

c. Proof of Insurance. Upon request, Consultant shall provide to District proof of insurance.

6. Indemnification. Consultant shall indemnify, defend, protect, and hold harmless District, and its officers and employees from and against any and all liability, losses, claims, damages, expenses, demands, and costs (including, but not limited to, attorney, expert witness and consultant fees, and litigation costs) arising out of Consultant's performance of the Work and caused by willful misconduct of or by Consultant or its employees, agents and subcontractors.

7. Entire Agreement. This writing represents the sole, final, complete, exclusive and integrated expression and statement of the terms of this contract between the parties concerning the Work, and supersedes all prior oral and/or written negotiations, representations or contracts. This Agreement may be amended only by a subsequent written contract approved and executed by both parties.

8. Independent Contractor. Consultant's relationship to District Is that of an independent contractor.

9. Successors and Assignment. This Agreement shall bind and inure to the benefit of the heirs, successors and assigns of the parties; however, Consultant shall not subcontract, assign or transfer this Agreement or any part of it without the prior written consent of District.

10. No Waiver of Rights. Any waiver at any time by either party of its rights as to a breach or default of this Agreement shall not be deemed to be a waiver as to any other breach or default.

11. Severability. If any part of this Agreement is held to be void, invalid or unenforceable, then the remaining parts will nevertheless continue in full force and effect.

12. Governing Law and Venue. This Agreement will be governed by and construed in accordance with the laws of the State of California.

13. Default. In the event that Consultant defaults in the obligations of Consultant under this Agreement, or Consultant defaults in the performance of the terms and conditions of this Agreement, District may, at its option, declare this Agreement to be In default and, at any time thereafter, may do any one or more of the following: a.) enforce performance of the Agreement by Consultant; or b.) terminate this Agreement. In the event that this Agreement is terminated, payment shall still be due for all Work performed by Consultant through the date of the termination.


PAGE20F6

14. Cancellation. District or Consultant may cancel this Agreement without cause. The party desiring to cancel this Agreement shall notify the other party in writing. In the event that this Agreement is cancelled, payment shall still be due for all Work performed by Consultant through the date of the notification of cancellation.

15. Attorney's Fees. In the event any legal action is brought to enforce or construe this Agreement, the prevailing party shall be entitled to an award of reasonable attorney's fees, expert witness and consulting fees, and litigation costs.

16. Notice. Any notice, invoice or other communication that is required or permitted to be given under this Agreement shall be in writing and either served personally or sent by prepaid, first class U.S. mail addressed as follows:

Public Agency: Terry Shebelut, Business Manager Oak View School District 7474 E. Collier Road Acampo, CA 95220

Consultant: Blair Aas, Director of Planning Services SCI Consulting Group 4745 Mangels Boulevard Fairfield, CA 94534

Any party may change its address by notifying the other party of the change in the manner provided above

Accepted:

Terry Shebelut Business Manager

Oak View School District

Date

Attachments Exhibit A- Scope of Service

Director of Planning Services

SCI Consulting Group

Date

(hJt.{v. f?os~ C 01'!l-..-tl \\ <r

&/? )\cf Exhibit B- Fee Schedule I Manner of Payment


PAGE 3 OF 6

EXHIBIT A- SCOPE OF WORK

This exhibit outlines the responsibilities SCI Consulting Group ("SCI") would assume in preparing a Developer Fee Justification Report ("Report") for the Oak View School District ("District").

DEFINITIONS

District: Board: SCI: Report:

Work Plan:

The Oak View School District, its staff and Board ofTrustees. The Oak VIew School District Board ofTrustees. SCI Consulting Group and any and all employees. Developer Fee Justification Report to be prepared to project growth and capital facility needs and justify Statutory "Levell" developer fees on new residential, commercial and industrial construction pursuant to Education Code Section 17620 and Government Code Section §65995. The attached outline of the responsibilities SCI would assume in preparing the Report.

DEVELOPER fEE JUSTIFICATION REPORT

1. Evaluate current school enrollments and the factors influencing enrollment growth.

2. Analyze and determine student generation rates for new housing units.

3. Determine current school capacities using State and/or District standards.

4. Determine school capacities for accommodating additional enrollments.

5. Research and analyze all data pertaining to historical and future residential development In District.

6. Provide a district-wide enrollment projection for the District, including enrollments generated by new residential development and enrollment changes from the existing housing stock.

7. Analyze and quantify the impact of new residential, commercial, and industrial development on school facility needs.

8. Develop a summary of school facilities needed to meet any future enrollment increases caused by growth generated by new development.

9. Identify and analyze all costs associated with these needed facilities.

10. Establish the relationship between the residential fee and the type of project upon which the fee is to be imposed and as well as the need for school facilities and the types of development projects.

11. Justify the need for Level 1 fees for commercial and industrial development within the District.

12. Establish the criteria needed to justify collecting the residential, commercial and industrial fees at the time of issuance of building permit.

13. Provide a summary of the requirements for establishing or increasing developer fees and for administering developer fees.

14. Prepare notices and provide required resolutions.


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15. Prepare recommendations and a proposed action plan for increasing developer fees and for any facility planning recommendations.

16. Provide draft versions of the Report for District review.

17. Review the Report with Staff (and Board).

18. Incorporate Staff and Board suggestions into the Report.

19. If necessary, review and present the Report to the District School Board and public at governing board meeting.

CONSULTANT SERVICES AGREEMENT BETWEEN OAK VIEW SCHOOL DISTRICT AND SCI CoNSULTING GRoUP, FEBRUARY 2018

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PAGE50F6

EXHIBIT 8- FEE SCHEDULE/ MANNER OF PAYMENT

Compensation for preparation of the Developer Fee Justification Report shall be $2,750. Payments shall be due and payable upon submittal of the Report.

• Attendance at meetings shall be charged at the hourly billing rate of $185 with travel time billed at 50% of the hourly billing rate.

Any additional incidental expenses for travel expenses, for purchase of property and other data, publishing of notices on behalf of the District, and other related costs shall be invoiced as incurred, with a maximum amount not to exceed $250 without prior authorization from the District


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Instruction Days: ISO

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OAK VIEW UNION ELEMENTARY2018BoardPacket_3122018124… · 8.1A Classified Employee Resignation...

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Transcript of OAK VIEW UNION ELEMENTARY2018BoardPacket_3122018124… · 8.1A Classified Employee Resignation...