1

NUST COLLEGE OF E&ME

JOINING INSTRUCTIONS - 2017

UNDERGRADUATE STUDENTS

Panoramic View of Scenic Campus

College Auditorium College Library

A Vibrant Campus with Multifarious Societies and Activities

2

CONTENTS

Ser Description Page No

1 Schedule of Fall 2017 Semester 4

2 Mandatory Documents 5

3 Opening of Bank Account 8

4 Academic Calendar 8

5 Dress Code 8

6 Weekly Schedule of Uniform 9

7 Dues / Scholarships 9

8 Hostel Accommodation 10

9 Rules for In-Living Female Students 10

10 Transportation Facility and Bus Route 10

11 Contact Details of Departments 11

12 Annexures 12-22

3

JOINING INSTRUCTIONS

UNDERGRADUATE STUDENTS

1. I congratulate you on your selection as undergraduate student of the college. College

of Electrical and Mechanical Engineering is one of the biggest constituent colleges of NUST.

College offers Bachelors of Engineering in four disciplines, i.e. Electrical, Mechanical,

Computer, and Mechatronics Engineering; which are accredited engineering degree

programs recognized by Washington Accord. College has 60 PhD and 48 MS qualified

faculty members. The graduates of this college have found a great acceptance in the private

and public sector organizations.

2. College of Electrical and Mechanical Engineering is fulfilling its responsibility of

graduating culturally enlightened, technologically knowledgeable, academically competent,

and research oriented productive citizens who are prepared to lead, inspire, and serve

humanity. It is located on Rawalpindi-Peshawar GT Road near Golra Morr at a distance of

about 13 Kms from the heart of Rawalpindi and 15 Kms from the center of Islamabad.

4

3. Schedule of Fall 2017 Semester / Classes. Regular classes will commence with

effect from 25th September 2017. However, all students will report to the college for

orientation/registration as per following schedule:-

a. Orientation Schedule. Orientation for all departments will be conducted on

the days allotted to each department as follows:-

(1) Electrical Engineering - 19 Sep 2017

(2) Mechanical Engineering - 20 Sep 2017

(3) Computer & Software Engineering - 21 Sep 2017

(4) Mechatronics Engineering - 22 Sep 2017

b. Activities During Orientation

Date & Day Time Program Location

19 – 22 Sep 2017

(Tue – Fri ; as per para

3 a)

0830–0930 hrs

Reception of students and parents

Issuance of tokens to students

College main gate

0830–0930 hrs

Reception of students & parents Respective department

0930-1030 hrs

Briefing by respective HoD and visit of departments

Respective department

1030 – 1045 hrs

Visit of remaining 3 x departments

3 x remaining department

1045-1115 hrs

College Visit

Cafes, Cadet Battalion (Bn), hostels, sports grounds, MI room & college mosque

1115 – 1140 hrs

Tea Break Cadet Mess

1140-1215 hrs

Interaction with students & parents

Talawat

Commandant’s Address

National Anthem

National Slogan

ASG Hall

1215-1500 hrs

Students Registration

Department of Computer and Software Engineering (DC&SE)

1300 hrs onwards

Lunch Will be served in DC&SE

5

4. Mandatory Documents. Different types of documents are required by different

sections for registration. All students are, therefore, advised to make separate sets of

required documents as specified below to save time during documents submissions at

different desks during e-registration. Following documents are mandatory for registration:-

NOTE: STUDENTS WITHOUT REQUIRED DOCUMENTS OR ORIGINAL DEGREES /

CERTIFICATES WILL NOT BE REGISTERED. THEY WILL BE SENT BACK TO GET

THEIR REQUIRED DOCUMENTS AND ONLY THEN THEIR REGISTRATION WILL

COMMENCE.

a. Documents Required By Exam Cell (Original Documents Are Required

From All Students)

Academic Level

Document Nos Remarks

Secondary Matric Result Card 1+1 Original & Photocopy

* Matric Certificate 1+1 Original & Photocopy

O Level

O Level Certificate 1+1 Original & Photocopy

O Level Statement of Result 1+1 Original & Photocopy

* O Level Equivalence Certificate 1+1 Original & Photocopy

Higher Secondary

* FSc Result Card 1+1 FSc Pre-Engineering

(Original & Photocopy)

FSc Certificate 1+1 FSc Pre-Engineering

(Original & Photocopy)

* Additional Math Result Card 1+1 FSc Pre-Medical

(Original & Photocopy)

* Additional Math Certificate 1+1 FSc Pre-Medical

(Original & Photocopy)

A Level

A Level Certificate 1+1 Original & Photocopy

A Level Statement of Result 1+1 Original & Photocopy

A Level Statement of Entry 1+1 Original & Photocopy

* A Level Equivalence Certificate 1+1 Original & Photocopy

* ESSENTIALS:

WITHOUT ‘ESSENTIALS’, STUDENTS SHALL NOT BE REGISTERED. FOR OTHER DOCUMENTS, 10 DAYS MAY BE GRANTED. INTERMEDIATE / TEMPORARY EQUIVALENCE CERTIFICAATE ISSUED BY IBCC MAY BE PRODUCED IF EQUIVALNECE CERTIFICATE IS NOT YET ISSUED. STUDENTS SHALL NOT BE ALLOWED TO ATTEND CLASSES AFTER 10 DAYS, IF ‘A LEVEL CERTIFICATE’ IS NOT PROVIDED WITHIN THIS PERIOD.

6

b. Documents Required by Academic Studies Group (For all students)

Document Nos Remarks

Photocopy of each document mentioned in Para 4.a above

1 each

Photocopy of NUST offer letter

1

Photocopy of CNIC / B-Form

1 B-Form will be accepted for students not having CNIC

Passport size photographs 2 Blue background

Registration form (Specimen attached as Anx A)

2 2 x copies of filled and printed forms

Students will also fill the same data in the computer at the time of registration

Need based scholarship application form (along with all supporting documents)

1

Only needy students with parents’ gross income less than Rs. 40,000/- from all sources, can apply.

Forms can be downloaded from http://www.nust.edu.pk/Pages/Downloads.aspx .

c. Documents Required By NUST Student Affairs Wing (For NUST Students,

Paying Cadets And Additional Selected Cadets)

Document Nos Remarks

Photocopy of Matric / O level certificate 4

Photocopy of FSc / A level certificate 4

Photocopy of CNIC or B-Form 5 B-Form will be accepted for students not having CNIC

Photocopy of CNIC of parents or guardians (Both Father’s and Mother’s)

2

Photocopy of Domicile Certificate 3

Medical fitness certificate (Original) 1

Blood group certificate from a clinical laboratory 1

Passport size photographs 8 Blue background

ID Size ( 1” x 1”) photographs 4 Blue background

Student’s personal data form (Specimen attached as Anx B)

1

7

Surety bond typed on a stamp paper of Rs. 100/- duly attested by an Oath Commissioner (original).

1

Sample attached as Anx C (for NUST students)

For PCs/ASCs surety bond is issued by PA Dte, GHQ

Character certificate duly signed by police authorities (Specimen attached as Anx D)

1 Male Student Only

Certificate from wards of army persons (Specimen attached as Anx E)

1

Certificate for non-involvement in political activities (Specimen attached as Anx F)

1

Two Bank drafts, amounting to Rs. 10,000/- each (Refundable security for students selected for hostel / Mess facilities)

2

d. Documents required by Cadet Battalion (For Technical Cadets only)

Document Nos Remarks

Photocopy of Matric / O level certificate 5

Photocopy of FSc / A level certificate 5

Photocopy of CNIC or B-Form 5 B-Form will be accepted for

students not having CNIC

Photocopy of CNIC of parents or guardians.

(Both Father’s & Mother’s) 2

Photocopy of Domicile Certificate 3

Medical fitness certificate (Original) 1

Blood group certificate from a clinical laboratory 1

Passport size photographs 12 Blue background

ID Size ( 1” x 1”) photographs 8 Blue background

Student’s personal data form (Specimen attached as Anx B)

1

Photocopy of surety bond (Specimen attached as Anx C)

1

For TCs surety bond is issued

with joining instructions by PA

Dte, GHQ.

Character certificate duly signed by police

authorities (Specimen attached as Anx D) 1

Certificate from wards of army persons (Specimen attached as Anx E)

1

8

5. Opening of Bank Account. All students are required to open a bank account in

National Bank of Pakistan. Anx G entails procedure to be adopted by all students BEFORE

joining College (existing account holders of online branches of NBP also need to provide

data; details are mentioned in Anx G)

6. College RFID Card. Students will be issued with College ID cards after

completion of registration process. Rs. 400/- (Rupees four hundred only) will be deposited by

the student as ID card charges. In/out from the college gate will only be through College ID

card.

7. Academic Calendar. Academic calendar for Fall semester 2017 is attached as

Anx H. Classes are scheduled from 0900 hours to 1640 hours as per the training program,

which is uploaded on college website, and displayed on notice boards of respective

department.

8. Dress Code. Students have to wear college uniform as follows:-

a. Summer - Male Students

(1) White full sleeve/half sleeve collar shirt

(2) Light grey trousers

(3) Plain black belt (no fancy buckles)

(4) Black socks

(5) Black shoes oxford pattern

(6) NUST tie (may be exempted during hot weather)

Note: Every student has to be in possession of two pairs of college uniforms

before reporting.

b. Summer - Female Students

(1) White Kameez / Shalwar

(2) Navy Blue Dupatta / Scarf (Mandatory to be worn on head)

(3) Black shoes (Decent pattern; fancy shoes are not allowed)

c. Winter - Male Students

(1) Navy blue double breast blazer with college insignia

(2) NUST tie

(3) White full sleeve shirt

(4) Plain black belt (no fancy buckles)

(5) Dark grey trousers

(6) Black socks

(7) Black shoes oxford pattern

(8) Navy blue V-neck sweater

9

d. Winter - Female Students

(1) Navy blue blazer with college insignia

(2) Navy blue sweater (plain)

(3) White Kameez / Shalwar and dupatta /scarf

(4) Black shoes (plain/simple)

9. Weekly Schedule for Uniform. Schedule is attached as Anx I.

10. Dues. Tuition fee is to be deposited in any branch of HBL in NUST account.

Fee challans are generated through student accounts on Campus Management System

(CMS). Each student will be issued with CMS account and password from ICT cell at

College. The fee bill challans will be downloaded from CMS by students themselves. Tuition

fee will be payable on semester basis. Students have to pay their fee in advance before

the commencement of semester otherwise they will not be allowed to register their

courses. All other types of payments like hostel dues/mess bills must be deposited within the

given time period/before start of semester in National Bank of Pakistan, College of E&ME.

11. Scholarships. Details pertaining to various scholarships are available on

webpage http://www.nust.edu.pk/Admissions/Scholarships/Pages/default.aspx

12. Political Activities. Politics in the college is strictly forbidden, and all students

are directed to abstain from any such activity during their tenure of studies at the college. It is

clarified that the Rector NUST has full powers to terminate registration of any student when

so recommended by college principal if any student is found involved in such activity.

Certificate of “Non Involvement in Political Activities” as per Anx F be rendered by the

student, which is to be countersigned by parents/guardian.

13. Change of Contact Details. College authorities remain in contact with parents /

guardians regarding students’ progress throughout the semester. Semester results are sent

to the parents by post. Therefore, students must ensure that the undergraduate coordinators

of respective departments are immediately intimated about any change in the contact details

(e.g. email address, telephone numbers of their parents/guardians or their own numbers).

14. Driving. Students are not allowed to drive any vehicle without valid driving license

inside or outside the college. They are advised to remain vigilant while driving on main

highways. Parents should also warn their wards to follow the instructions strictly. Students

owning motor bikes must be in possession of safety helmets and will wear it while riding the

motor bike.

15. Fines. College authorities reserve the right to fine a student for any violation of

college/NUST rules, if considered necessary. Students checked on aspects like reporting late

to the class or absent from the classes or any other act of discipline etc. would be fined.

10

Repetition of such offences may be referred to NUST Discipline Committee for expulsion

from the college.

16. Hostel Accommodation. Hostel allotment policy, procedure for online

application, dues, and rules for in-living students are mentioned on following webpages:-

http://register.ceme.nust.edu.pk/onlinehostelapp/

http://register.ceme.nust.edu.pk/onlinehostelapp/HostelPolicy.pdf

IN CASE AN IN-LIVING NUST STUDENT FAILS TO ABIDE BY THE COLLEGE RULES,

HE/SHE WILL BE GIVEN A WARNING; SUBSEQUENTLY HIS/HER IN-LIVING STATUS

WILL BE CANCELLED.

17. Rules for In-Living Female Students. Female students are required to abide by

the following rules:-

a. Parents are requested to provide list of addresses and list of phone numbers

of their relatives, where the student may be allowed to visit on weekends/out

passes.

b. All girl students are supposed to be inside the hostel premises by 2100 hrs.

c. Relatives are not allowed to visit Girls Hostel. They can meet the students in

in the areas earmarked for this purpose by the college

d. After class timing, office areas are out of bound for girl students, except the

specified shops and walk bead on the college circular road. Gym facilities are

available for female students on specified timings displayed on the entrance

gate of Gym.

18. Transportation Facility and Bus Route. Transportation facility may be availed

on payment of prescribed charges, depending upon seats availability. Bus route is mentioned

in Anx J.

11

19. Contact Numbers for Departments. For queries, please contact your department

on following numbers:-

Commandant 03235748959

Dean 03005107045

Head of Departments (HoD) and Coordinators

Electrical Engineering Assoc Prof Dr. Shahzad Amin 0321-5059597

Asst Prof Kamran Aziz; 03216255900

Mechanical Engineering Col Dr. Khalid Mehmood 0308-3820400

Asst Prof Rehan Ahmed 03335133424

Computer Engineering Brig Dr. Shoab A Khan 0321-8568714

Asst Prof Jahanzeb 03005338417

Mechatronics Engineering Asst Prof Dr. Umar Shahbaz 0300-5533775

Lec Tayyab Zafar 03226012719

20. Conclusion. College of Electrical and Mechanical Engineering is a premier

institution of NUST. College is committed to the academic excellence, development of

faculties, grooming personality and inculcating virtues in the students to transform them into

good human beings and above all proud Pakistanis. Activities not matching the aims and

objectives of the college cannot be tolerated. In discharging these sacred duties, the college

looks forward to receive full co-operation from the parents/guardians as well as the students

without which realizing the objectives is not possible.

Major

Deputy Registrar (Undergraduate Program)

(Dr. Nauman Ahmed)

12

Anx “A”

Registration Form

13

14

15

Anx“C”

SURETY BOND

(NUST STUDENTS)

KNOW ALL MEN BY THESE PRESENT THAT I______________S/D/O _____________

(hereinafter called the trainee and surety) do hereby bind ourselves and each of us and

heirs, executors and administrators to abide by terms and conditions of NUST after having

been selected against "civilian student of NUST" seat at the College of Electrical and

Mechanical Engineering.

During studies, I as a trainee shall abide by the college discipline and rules,

regulations and standing orders/procedures concerned and pay all expenses in due

time. Any violation of these will make me liable to be expelled from the college which

shall be without right of appeal in any court of law. During studies if I am expelled by

the college on any grounds, or deliberately fail and does not study, I will lose my seat

in the college and would not be allowed to continue studies in any NUST institution.

That I will abstain from any political activity during my tenure of studies at the college

of Electrical and Mechanical Engineering. I, if found guilty of an act which is

forbidden by NUST/college authorities including cheating/drinking alcohol etc. will be

liable for expulsion from the institution.

________________ (Student's Signature)

Surety-1 (Signed by Father / Guardian) Surety (Signed by near relative)

Signature __________________ Signature __________________

Name : ____________________ Name : ____________________

Designation /Status: __________ Designation /Status: __________

Address: ___________________ Address: ___________________

_____________________ _____________________

Note: It should be attested by Oath Commissioner /Notary Public on stamp paper of

Rs. 100 (rupees one hundred only).

16

Anx“D”

CERTIFICATE OF CHARACTER

Certified that Mr./Ms. ________________ S/O D/O ________________________

bearing CNIC No.______________________ and resident of _____________________

___________________________ is of good moral character and does not have any illegal

record in concerned police station.

Dated: ___________ 2017 (Signature of SHO / Nazim) (Office Stamp)

17

Anx”E”

WILLINGNESS CERTIFICATE FOR WARDS OF ARMY PERSONS

It is certified that I, NUST Student / Paying Cadet (PC) / Additional Selected

Candidate (ASC), department of ______________Engineering, am willing to receive

scholarship/subsidy from GHQ, W&R Directorate. I, also undertake that I am not receiving

any stipend/scholarship from Fauji Foundation.

Dated:______ 2017 (Signature of Student)

COUNTERSIGNED

Dated: _____ 2017 (Signature of Parent/Guardian)

18

Anx “F”

CERTIFICATE (NON INVOLVEMENT IN POLITICAL ACTIVITIES)

I ____________________________ S/O D/O ________________________ hereby

declare that I am neither a member nor affiliate in any way with any political party. I also

undertake that I will not join or take part in any political activity inside or outside the

College of E&ME during the period of my stay in the College. I also accept that any

violation of the above undertaking will render me liable to expulsion from the College.

Dated: 2017 (Signature of Student)

COUNTERSIGNED

(Signature of Parents / Guardian)

19

Anx “G”

Opening of Bank Account in National Bank of Pakistan

Procedure to be Followed Prior to Joining College

All students will receive CMS login details through SMS / email before joining.

Click ‘Self Service’ and then click ‘Bank Account Form’ as shown in following figure.

Existing NBP account holders will provide following information:-

For opening of new account, following information will be entered on CMS:-

20

Anx“H”

Academic Calendar – Fall 2017

S/No Events Date

1. Fall Semester 2017 Starts 25 Sep 2017

2. 1st Sessional Exam 30 Oct – 03 Nov 2017 (6th Week)

3. 2nd Sessional Exam 11-15 Dec 2017 (12th Week)

4. Final Exam 22-26 Jan 2018

5. Semester Break 29 Jan – 02 Feb 2018

6. Spring 2018 semester starts 5 Feb 2018

21

Anx “I”

Weekly Schedule for Uniform

All GCs, PCs and NCs will wear uniform as per following schedule:-

No Day

Boys Girls

In living Out living In living Out living

GCs PCs NCs PCs NCs PCs NCs PCs NCs

1. Monday to

Wednesday

Military

Uniform

Military@/

College

Uniform

College

Uniform

Military@/

College

Uniform

College

Uniform

Military

/

College

Uniform

College

Uniform

Military@/

College

Uniform

College

Uniform

2. Thursday &

Friday # Coloured Cloths

@ Military uniform is optional for outliving PCs. PCs, who travel by public transport, will

travel in civvies and will change to military uniform in College.

GCs

# Dress pants / shirts (smart casual) and dress shoes be worn. Sandals / chappals are not

allowed

NCs / PCs / ASCs

# Boys can wear jeans with polo shirt. Sandals / chappals are not allowed

22

Anx “J”

BUS ROUTE

Route No

ROUTE

1 Humak Town, DHA-2, Model Town, Sawan, Bahria Gate, DHA Phase I, Al Shifa, Morgah Chowk, COD,Kacheri, Mall Road Saddar, Peshawar road, EME College

2 F-11, F-10, E-9, Shaheen Chowk, F-8, Blue Area, G-6, Lal Masjid, Abpara, G-7, G-8, G-9, Karachi Company, G-10, G-11, Kashmir Highway, EME College

3

Falcon Complax, Chattri Chowk, KRL, Marriage Hall, Fazaia Colony, Khana West, Koral Chowk, PWD, Koral Chowk, Pakistan Town, PWD, Gulzar-e-Quaid, Shah Khalid Colony, Airport, Ammar Chowk, Askari 10/4, EME Mess, CMH, 22 No, RA Bazar, Askari 11, Qasim Market, Peshawar Road, EME College

4 High Court, Gulraiz, Safari Villa, Daniyal Plaza, Car Chowk, Dhoke Chaudrian, Scheme 3, Ammar CHowk, Kacheri, PEshawar Road, E.M.E College

5

Chungi No 8, Sadiqabad, Bilal Hospital, 6th Road, Murree Road, Rahmanabad, Shamsabad, Saddiqi Chowk, Kali Tanki, CHandni Chowk, Liaquat Bagh, Mareer Chowk, Transit Camp, Bakery Chowk, APS Chowk, Westridge, Choor Chowk, Peshawar Road, EME College

6 Gulshan Abad, Adiala Road, Khawaja Corporation, Askari 14, Askari 7, Askari 13, Tulsa Road, PSO Pump, COD Chowk , Kachehri Chowk, Mall Road, Peshawar Road, E.M.E College

7 Chak Shehzad, Rawal Chowk, Margala, Faizabad, I-8, I-9, I/10,IJP Road, Pirwadahi Morr, Peshawar Mor, EME College