Dear Customer

We are enclosing details of Online Information System (OIS),

our Educational ERP package for the complete automation of your

educational institute. (OIS has been developed by NIST Technology

Consulting Services; a subsidiary of National Institute of Science &

Technology - the premier technical institute of eastern India since

1996 offering B-Tech, M-Tech, MCA, MBA & PGDM Programs) This

package has been in use at various institutes for over 12 years and

has yielded tremendous productivity. The entire package has been

developed using latest architecture and hence allows us to make

modifications as and when necessary. Secondly, the package has

been developed keeping in view the requirements of professional

institutions and their activities as per MCI/PCI/AICTE's NBA (National

Board of Accreditation) guidelines. The package is modular and can

be modified as per your requirements. The development and

deployment platforms are state-of-the-art and hence costs, such as

software licensing , hardware and maintenance costs have been

kept to a bare minimum. Other advantages of the package are

mentioned in detail in the brochure.

We will be delighted to give you a hands-on demonstration of

the package at your convenience.

Thanking you

Yours Sincerely

Bhawani Shankar Pattnaik

Director

NIST Technology Consulting Services

The performance of the students is a matter of concern for

both teachers and the parents. We provide a solution, which

enables parents and teachers to see the student’s performance

without bothering to wait for the mark sheets.

Using this system teachers and parents can remain in touch with the student's performance.Our solution consists of three modules:1. Student Information System2. Examination Records Management System

3. Web Based Student-Parent Information System

4. SMS Based Student-Parent Information System

Student Information System :This module has been designed to maintain data

about the students of the institute. In this softwarethere are excellent features that enables:

Authorized personnel to extract data about anystudentThe teacher to get information about the student

Easy maintenance of student recordsGeneration of notes for such purpose as BE Project, summer training report, disciplinary notes,etc.

Generation of roll number

Along with the above mentioned properties the reports that can be generated are :

Student detailsParent details

Permanent and Correspondence Address

Attendance

CertificatesBlood group

Seat type (JEE Seat, Management Seat, NRI Seat, B.Tech., MCA, MBA)

Such a large amount of data can now be maintained bya single person, thereby avoiding massive paper work andthus making the process faster, safer and more efficient.Features such as generation of roll number reduces thework further. More-over this software enables the teachersto get information readily about their students and thishelps them in working towards the benefit of students.

The search facility provided in this software is very good since search can be done on any field, thusincreasing the flexibility of the software.

Such software can be said to be the data keeper of the wealth of the institute as the students are thewealth of the institute.

Examination Records Management System :The maintenance of examination records and marks of the students is a very tedious job requiring a

lot of file work and thereby man power. Our software provides a very easy and efficient solution to thisproblem where two or three people can do the entire job in a paper free manner.The features of this software are :

Maintenance of marks for University Examinations.

Maintenance of Sessional Marks.

Maintenance of marks for Internal Examinations

Calculation of the Internal Assessment marks to besent to the University

Generating Standard Deviation Charts for studentor Batch performance

Generating reports in the format required by AICTEand University.

The reports that are generated:

Marks in Internal Examinations

Marks in External Examinations

Marks in Sessional to be sent to the University

Internal Marks to be sent to the University

Batch average

Student performance chartWith such features our software works as an excellent tool for regulating the performance of the students.

Web Based Student-Parent Information System :This software package enables the parents to check their ward’s progress from their home. They can

access information about their ward through the Internet. Not only the parents but also other peoplecan access information about the students by logging into the Institute's Web-Site. The features of thissoftware are:

Accessing the marks of a student

Accessing the attendance of the student

Accessing data such as Student Name, Roll Number etc.

This package includes all the facilities provided by the Student Information System but the difference isthat it can be accessed through the Internet. This helps in better communication with the parents andthus adds to their satisfaction.

SMS Based Student-Parent Information System :

Using this package information can be shared with thestudent and parents through mobile messages (SMS).Features of this package includes

Sending marks of every internal and semester examautomatically

Even parents can send request for marks orattendance to the college to get the result inresponse.

All important notices can be sent to parents andstudents on category basis.

Another area that requires attention is student accounting. The maintenance of records such as MessDues, Academic Fees, Examination Fees, Bus Fare, Library Dues etc, is a really tough job as it requiresmaintenance of ledgers and files and this requires to be checked many times and maintained at differentplaces in order to keep the data secured. This is very difficult and tedious, as extra caution needs to betaken in matters regarding money. Our software package provides a solution to all these problems andit reduces the paper work to almost zero.

These packages include features such as:

Academic fees according to admission typeand degree/course

Fees structure according to AICTE and StateGovernment norms

Entry of student's payment

Generation of receipts for payment of fees

Bank transaction details

Entry of bus/library/mess fees payment

Generation of receipt for bus/library/messfees

Posting fees to accounts sectionAll the features are accompanied with reports that are in the format as required by the statutory

bodies. The reports are

All fees due reports

All fees received (Daily, Monthly, Year to date, etc.)

Bank Draft details/Cash Receipt details

Payment receipt details, etc.

All these features make the work very easy, fast and security of data is guaranteed in such anautomated processes. This also reduces error and matters regarding money can now be handled efficientlylike never before.

Syllabus and Online Student Registration

This module is designed to simplify the most time consuming task of Student Registration wherestudent choose a set of courses for a particular Semester/ Trimester. This module also facilitates themaintenance of detailed syllabus prescribed by the University.

The features supported by this module

Batch wise maintenance of detailed syllabus for Faculty and Student reference.

Floating Courses for a particular semester/trimester.

Online normal and back paper registration by the students

Verification of registration by the administration

Generation of Reports for University Registration

system for an automatic attendance entryafter the class.

Some of the reports generated by the moduleare

Date wise Course Completion report

Class wise Student Attendance report

Total attendance of the student ineach subject in terms of percentageor number of classes

Filtration of students based on theirAttendance percentage

This package also helps students tomonitor the course coverage and theirattendance in their respective courses

Online Course Progress and StudentAttendance System

It is quite hectic for a faculty to keeptrack of details of each class, how muchcourse covered, attendance for eachstudent and again at the end of the courseall the summary needs to be generatedmanually. This package makes it easy.Features of this package include

Class Assignment to Faculty

Scheduling of Classes

Course PlanningMaintaining Course Coverage in each Class

Maintaining Attendance of each student.

In this system attendance is taken by portable biometric devices which can be attached to the

In order to extract quality work from their employees the employer needs to motivate them. Thismotivation is not achieved by words spoken in the organization or during a meeting. This needs somethingmore.

In this software all such problems have been tackled and that too in a very efficient manner. Now theemployer has all the data about his employees and he can access them any time he likes. This saves histime and even keeps him in touch with his employees.

The uses of this software can be listed as:

Maintenance of employee records

Employee search

Important dates such as anniversaries, birthday, etc.

Data about the dependants of the employee

Now they can send birthday gifts to their employees orthey can wish their children on their birthdays and the mostimportant part of it is that they do not have to rememberthese dates. Thus maintaining a healthy employer-employeerelationship.

Apart from these there are other features such as:

Number of days an employee has been working in hisinstitute

Previous firm records of the employee

Employee feedback

Details of employee education

Employee experience including training

Employee performance notes

Publications done by Employee

His Areas of Interest

These facts enable him to control the quality of the employees and thereby the quality of theinstitute.

Managing the attendance of the staff members is a tedious jobespecially when it is done through the manual registers. More oversigning on a register can never assure for the :

Authenticity of the person signing

Time of coming in & going out

In our package all these problems have been solved. Our packagepossesses features such as :

Identity card for staff members

Bar Coded cards

Bar Code swipe reader

Voice system for pronouncing the names and time

Automated time entry

Here we get :

Better regulation of the time of entry

Better management of attendance

Integrated with Leave Approval System

Integrity with the HR management system.

Better management of leaves, half day leaves,

LWP, etc.

On the other hand we are providing a biometrics

based attendance system. Under this system, the barcode card and reader is replaced by a finger printrecognition system where each user's finger print is

stored.

This package is supported with plenty of reports

such as :

Daily Attendance Report with in and out time

Absentees Report for a particular day

Monthly Attendance Report of each employee

with in/out time and effective working hours.

Different font colors are used in the report for easy

visibility of

Late Entry

Early Exit

Working Hours less than the minimum per day

These features enhance the professionalism of the Institute and updating attendance becomes easier.

The generation of payroll slips, maintenance of salary data is amongst the most worrying jobs of any

employer. He has to maintain such data about the employees that include:

Basic Pay, Dearness Allowance

House Rent Allowance

Other Allowances

Provident Fund

Provident Fund Number

Deductions

Last Increment Date

Number of days without pay, half pay, etc.

Advances and Loans

Yearly increments

Doing these manually by searching through papers and at the same time maintaining confidentiality

is a very tough job. One has to spend enormous amount of time for this and the work has to be done

carefully too, as error cannot be tolerated in matters regarding money. Now think of an automatic

system that can -

Keep records about the employees

Calculate their monthly salary keepingin account the leaves they have taken

Keep track of advances, allowancesetc.

Keep track of all their deductions likePF, TDS etc.

Monitor overtimes done by employeeand calculate proper reimbursement.

Generate pay slips

Send those slips to accounts section

Print the records

Enables easy searching facility

Keep track of the last increment,bonus etc.

Performance Based Salary Evaluation/Increments through an AutomatedAppraisal System

Keep track of all honorarium &facilities given to the employee.

Our payroll software package can do all these and it also includes advanced confidentiality and

security features and excellent search facilities that add to flexibility and reliability of the software.

Facilities provided by our software package include:

Advances : The details of the advances taken by the employees can be entered and retrieved

easily. Details such the percentage of interest levied on advances, amount of money to be

returned, advance balances etc. are calculated internally.

Pay slip browsing : The employers can browse through the payslips of various employees without

opening a single file.

Generation of pay slip : Pay slip for an entire month can be generated just by the click of a

button. Manual procedure for one month requires at least one week for generating the payslip.

Posting to accounts : After generating and editing the final payslip can be posted to the accounts

division through the network.

Salary history : Enables the employer to view the records such as last increment date etc. These

data can be used as a yardstick to measure the performance curve for the employee.

Performance Evaluation: During appraisal the

employee's performance evaluation through a 360

degree feedback system can be done. All the

information about them related to their achievements

in different fields will be available as Decision Support

System.

Reports that can be generated are:

1. Pay slip

2. Salary advances

3. Bank statement

4. Provident fund statement

5. Salary history

6. Advances history

7. Increment due report

This software is meant for the management of the library of the institute. Some of the facilities that

are required in any library are:

Maintenance of user data

Maintenance of data about the books, journals, CDs, CBTs etc.

Fine Records

Book keeping and Library transactions

Record maintenance regarding book issue, return, reissue, etc.

Bar code generation for the books

Our software facilities all the above functions and many more facilities are also available.

Cascaded Search : Enables search within results. This helps in finding a book easily and quickly.

Drop Box System : A concept from the US. Reduces the work of the librarian and is easy for the

students.

Soundex Search : Enables search facility where one doesn't have to bother about the particular

spelling. All similar sounding results will be displayed.

Code : Coding of books enables easy identification of the book details and eases data entry.

Example : we can know that the book is of reference type if the first number of the code is 9.

Barcode : Eliminates typing error as data is entered through the bar-code reader.

These facilities make the work of the library very easy. The librarian can now have exact information

about any book that he/she wants. The following reports can be generated:

1. Daily transaction report

2. Book detail report

3. New books list

4. Borrowers list

5. Defaulters list

6. Fine Details

7. Library users

8. Lost books

9. Book requisition

10. Book on Demand

Information pertaining to books, such as :

Number of available copies

Price of the book

Author

Publiser

Vendor

Edition

Borrower of the book

Return data

Current status of the book

Can be obtained without the

use of any paper work or

manual search. This makes the

work easier, faster, and more

efficient. The software uses a

very advanced search facility

and a check on the maximum

number of books, fines etc. are

applied automatically, thereby

making the system very robust

and reliable.

The provision for on-line test reduces the job of the teacher as well as the job of whole lot of

people involved in it :

Printing the question paper

Making copies of the question paper

Correction and evaluating the answer sheets

Awarding marks

With on-line test the teacher has to prepare only the question paper and provide their answers.

The students can access the questions through the network and answer them on-line. Correction

is done automatically and at the end of the test the marks are generated immediately.

Our On-line Test Administration System provides all these facilities. Apart from these facilities,

it includes:

On-line test registration

Inbuilt accounting package

Payment authentication

Test engine (for giving tests)

Correction and marks generation

These facilities can now be used to attract other students for the tests, as a preparation for

competitive examinations. Thus this can be used to create business, as many students will be

interested to take tests sitting at their own home computers.

Such a facility boosts the image of the institute as many people come to know about it through

the Internet.

Quality of teaching improves with every class a teachertakes. The best judge to a teacher’s teaching is non otherthan a student. Keeping in view the importance of studentfeedback the online feedback management system has beendesigned. In this package all care has been taken to make thefeed back anonymous so that the student can give accuratefeedback fearlessly.Facility in this package

Grade based evaluation of faculty on a pre-preparedquestionnaireBased on the feedback each faculty is evaluated on ascale of one to tenAnonymous FeedbackPositive and negative comments on the faculty as wellas coursesFaculty and management can see individual feedbacksheets as well as their Rank as per the evaluated grade.

Content Management SystemThis is the right tool for the faculty to share class notes,

assignments, questions and views with the students. This alsohelps to organize the course content and make it available tothe students.Features of the module

Classified Arrangement of course materials in differentformats like Video, HTML, PDF etcPrevious years question papers with solution.Online assignment publishingOnline assignment SubmissionSharing of class notes with the studentsDoubt clearing through online messaging system.

Project / Seminar Management SystemThis module helps to manage the B.Tech Project, Technical seminar and grand viva conducted in the

institute. This package smoothen the process of assignment of projects/seminars to the students andtheir evaluation.

Features supported in this module:Recommending projects/seminars for thestudentsReceiving application from the studentsAssigning project / seminar to the selectedstudentsEvaluation of the projects at different levelsSeparate evaluation schemes forpresentation, reports, quality of work doneetcReports of final marks as per universityrequirement

PLACEMENT MODULEPlacement information is highly crucial & sensitive for any Professional Institute. The placement

record reflects the quality of the institution. It is difficult to record and monitor informationabout:

Details of recruiting companiesAcademic history of all studentsSelection criteria for each companySelection process for each companyPlacement schedules during the campus driveList of eligible students for each company

All this information can now be maintained safely and smoothly and when ever desired onecan generate different reports based on this information. Few of the reports that can be generatedfrom the package are

List of students qualifying the criteria mentioned by a particular companyCompany's selection processSchedule for a recruitment drive

BULLETIN BOARDThis module is meant to streamline the process of

publication of Notices, Circulars in the college. Using thisone can publish a notice and can control who can viewand who can’t. It also controls which notice will go to thenotice boards and what will be the removal date of thenotice.Features of this module includes

Editing notices with all kind of formatting options,with tables etcControlling of the publication date and removaldate.Visibility control, i.e visibility for a category ofpeople like faculty, student of particular batch, staffetcFlexibility to add content of Excel Sheet directly tothe noticeControlling which notice will go to which noticeboardsSearch facility to search a previous notice

Reports generated by this module includesComplete Notice along with CCs list, noticeboard details and removal dateList of notices published on any dateList of notices present on any Notice BoardList of notices published in any particularcategory

This module has been designed for the purpose of security. Different users have various levels ofaccess, depending upon their position in the organization.

For example for the HRM & Payroll Module

The head of the Institute i.e., the Director/Principal has access to all information like Employeename, Performance, level, salary advances etc. Under this category we can edit, add, delete, etc.

Administrative Officer has access to lesser amount of information.

Accountant has access to only some information relating to salaries, such as attendance, leaveand advance.

Through this authorization module different types of access can be given to all other modules whichare

Library Management

HR Management

Payroll Management

Student Information

The head of the institute can be theadministrator and then she/he is the only personwho has access to all the forms in the modules.Thus by controlling the form access she/he canassign specific jobs to the employees therebyproviding better control on job distribution. This

also helps her/him in supervising the employees as she/he can check the modules and see whether thework has been done.

Highlights of this software are :

Encrypted password

Password Expiry Scheme

Role based permission

Button level permissions

Centralized Integrated Database

The Only person who will be authorized to use this module is the Administrator and he can be theDirector or the Principal or the Administrative Officer of the institute.

1. Now Access Course Materials, Assignments, Class Notes on line2. Access Online Notices, Class Schedule, Course coverage status and

attendance3. Access and Browse Digital Library and Conventional Library.4. Get Online Internal and Final Results/Grades.5. Exposure to the state of the art technology and become a part of

modern hi-tech system6. Track detailed syllabus and registration for courses7. Access old question papers and their solutions & appear online exams/

mock tests.8. Parents can get marks and attendance information online through mails

and messages and stay in touch with the institution even at home oroffice.

1. Now store all your academic records like Attendance, Marks, Projects,Seminars etc Online with the flexibility to update and access from anyplace.

2. You can access college information like Notices, Meetings, Class Schedulesetc online within on outside the campus.

3. Collaborate with parents to strengthen the Home-Institution Link4. Save time from non-teaching activities like making reports and keeping

records. Spend the most productive hours of yours in teaching.5. Create question papers from the online question bank, get a central

store for all the teaching and learning material on line. This is valuable inproviding continuity from year to year and to support new facultymember.

1. Now finding information about your teacher, students andclasses is just a click away.

2. Daily lecture report, adjustment classes, portion covered isin front of your computer screen

3. Monitor the whole class or individual student performance

4. Get daily summary of Attendance, Notices, Course status etc

5. Stay connected with parents and students

1. Assure smooth operation at your institute2. Keeps parents and students happy and connected3. Gives an easy and simple interface of working for the staff

members4. Removes the headache of book keeping of accounts, payments,

salaries5. Implementation of E-Governance as per MCI/PCI/AICTE Norms.6. Canalize Complains and Feedbacks7. Keeps all in sync- Teacher, Student and Parents8. Attain high standards in quality of education9. Become more responsive transparent & satisfy your customers10.Manage Multiple Institute at a time from inside or outside the

campus.