NOTICE TO SHIPS BOUND FOR PONTA UBU … TO SHIPS BOUND FOR PONTA UBU TERMINAL 1- All ships intending...

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NOTICE TO SHIPS BOUND FOR PONTA UBU TERMINAL 1- All ships intending to berth at Ponta Ubu Terminal must be vetted/evaluated and approved by Samarco upon owners nomination and prior to acceptance to call the Terminal. 2- Ships with any deck obstruction between the fore hatch covers forward of hatch cover n. 1 and the superstructure (above the hatch coamings height), shall include sketches or plans with identification of the obstructions and respective dimensions. See also the Harbor Particulars (Annex 1). 3- If loading, ships shall send Samarco their Cargo Plan Form (Annex 7) filled for port team analysis, at least 7 consecutive days before their ETA at Ponta Ubu. The Terminal might require changes for improvement of productivity which do not affect operational safety codes. However, the capitans approval is always necessary for any change in the cargo plan. 4- If possible, the (total) deballasting time should be faster than the time planned for loading, taking into consideration the values determined as attached (Annex 2). Nevertheless, any time requested for deballasting will be managed as packages’ of no less than 3 hours, and it may be initiated before completion of the deadline, according to the Terminal’s convenience. 5- Ship draft marks shall be in good conditions, clearly visible, and adequately illuminated, as required. The holds’ numbers must be suitable painted. Cargo reserved for trimming shall not exceed 3.0 % of total load. Trimming should be completed at the end holds, or as near to the ends as possible. 6- Procedures considered normal and adequate for draft survey are: an initial reading prior to loading, another reading at the beginning of trimming and one upon completion of loading. No other reading shall be performed that could impair loading, except in case of unpredictable instances or ships with different loads and/or several clients. 7- Ships with different types of cargo shall try to obtain their loading sequence in order to finish the first one before the second cargo brand starts. 8- The terminal nominal average loading rate is 12500 t/h. Loading rates (pour) declared as port uses and practices vary according to ships size and follow the loading rates table attached (Annex 2). Masters should declare to the terminal their awareness about terminal particulars and rules. 9- In case of rain, the decision to close holds shall be at the terminal discretion, unless in view of ships safety. 10- The operational length for both berths is 228m (between the hatch cover of hold nº1 and the last one). Besides that, the maximum breadth concerning loading limitations is 52 m. 11- Ships in gas free” condition shall take the necessary measures for issuing and submitting the Gas free Certificate document, without which the ship cannot be moored and will not be considered ready in all respects to berth/load. Therefore, any waiting time will not count as laytime or time on demurrage.

Transcript of NOTICE TO SHIPS BOUND FOR PONTA UBU … TO SHIPS BOUND FOR PONTA UBU TERMINAL 1- All ships intending...

NOTICE TO SHIPS BOUND FOR PONTA UBU TERMINAL 1- All ships intending to berth at Ponta Ubu Terminal must be vetted/evaluated and approved by Samarco upon owners nomination and prior to acceptance to call the Terminal.

2- Ships with any deck obstruction between the fore hatch covers forward of hatch cover n. 1 and the superstructure (above the hatch coamings height), shall include sketches or plans with identification of the obstructions and respective dimensions. See also the Harbor Particulars (Annex 1).

3- If loading, ships shall send Samarco their Cargo Plan Form (Annex 7) filled for port team analysis, at least 7 consecutive days before their ETA at Ponta Ubu. The Terminal might require changes for improvement of productivity which do not affect operational safety codes. However, the capitan’s approval is always necessary for any change in the cargo plan.

4- If possible, the (total) deballasting time should be faster than the time planned for loading, taking into consideration the values determined as attached (Annex 2). Nevertheless, any time requested for deballasting will be managed as ‘packages’ of no less than 3 hours, and it may be initiated before completion of the deadline, according to the Terminal’s convenience.

5- Ship draft marks shall be in good conditions, clearly visible, and adequately illuminated, as required. The holds’ numbers must be suitable painted. Cargo reserved for trimming shall not exceed 3.0 % of total load. Trimming should be completed at the end holds, or as near to the ends as possible.

6- Procedures considered normal and adequate for draft survey are: an initial reading prior to loading, another reading at the beginning of trimming and one upon completion of loading. No other reading shall be performed that could impair loading, except in case of unpredictable instances or ships with different loads and/or several clients.

7- Ships with different types of cargo shall try to obtain their loading sequence in order to finish the first one before the second cargo brand starts.

8- The terminal nominal average loading rate is 12500 t/h. Loading rates (pour) declared as port uses and practices vary according to ship’s size and follow the loading rates table attached (Annex 2).

Masters should declare to the terminal their awareness about terminal particulars and rules.

9- In case of rain, the decision to close holds shall be at the terminal discretion, unless in view of ship’s safety.

10- The operational length for both berths is 228m (between the hatch cover of hold nº1

and the last one). Besides that, the maximum breadth concerning loading limitations is 52 m.

11- Ships in “gas free” condition shall take the necessary measures for issuing and

submitting the Gas free Certificate document, without which the ship cannot be moored and will not be considered ready in all respects to berth/load. Therefore, any waiting time will not count as laytime or time on demurrage.

However, if there is no inflammable cargo since the last three cargoes, vessels should only send a Master’s declaration in accordance with requirements below. The statement will take in trust. See the abstract below.

Resolution A.862(20) - Code of Practice for the Safe Loading and

Unloading of Bulk Carriers (SOLAS VI/7), Annex, Section 3 - Procedure

between ship and shore prior to the ship's arrival,

Quote 3.2.3 Combination carries (OBO or O/O) should advise of the following additional

information:

.1 nature of the preceding three cargoes;

.2 date and place at which the last oil cargo was discharged;

.3 advice as to content of slop tanks and whether fully inerted and sealed; and

.4 date, place and name of authority that issued the last gas free certificate

which includes pipelines and pumps*.

*Reference is also made to the International Safety Guide for Oil Tankers & Terminals

(ISGOTT).

OTHER RELEVANT INFORMATION

All material and/or service supply shall be made in compliance with relevant legal requirements and harbor rules, and shall cause no delays. Cargo should not handle by sea/hull or using gang way or pilot ladder. There are many high resolution cameras around the terminal. External activities might be shot and images recorded.

1) Allowance for accessing ships Access to the ship is not allowed without the Captain’s (or his representative’s) approval, for the ship’s own safety and control. Thus, the permit shall be individual (nominal) and not transferable. The request shall be made via email (sent to [email protected]) 24 hours in advance.

2) Oil to the Vessels The supply (and removal) of oily material shall be made by means of sealed drums. Pumping oil or oily waste is only allowed in the terminal in compliance with a series of additional and mitigating requirements in case of an accident and previously agreed with the terminal at least 48 hours in advance.

3) Diving around the ships:

It shall always be monitored by Samarco personnel and shall be requested at least 48 hours in advance.

4) Waste removal Shall only be carried out through the secondary entrance gate, even if it is transported by small vehicles, and only during day shift, with weighing being performed both when accessing and leaving Samarco and further issuing of the waste final disposal confirmation within 48 working hours, at the most.

5) Cleaning anchor chain and external hull marine growth and painting It is not allowed in the area under Samarco’s responsibility.

6) Cleaning hold comings and hatches, decks and adjoining areas Cleaning with compressed air jet spreads particulate matters that contribute to the pollution of surrounding waters and beaches. Therefore, it is not allowed until the ship has passed by the buoys double number 1 and 2 .

7) Repairs Onboard Repairs that pose risk to safety, as hot work and others, shall be previously agreed with the terminal. Works that may partially or completely impair the ship’s operational capacity also require previous written authorization, where the ship will assume responsibility for all costs directly or indirectly related to the repair (Annex 3).

8) Movement of the Crew

Members of the crew and other people moving around must wear shoes, pants and shirts and must be aware of the conveyor belts risk.

9) Simulation Drills Simulation drills that may interfere with the terminal routine, including such as life boats, boats, external firefighting, etc shall be previously discussed. Terminal simulation drills shall be previously informed to Captains of ships that have been moored and/or anchored, as relevant. (see Annex 4).

10) Berthing and unberthing For Berthing and Unberthing maneuvers, azimuth drive tugs must be used according to the use of tug table. In order to ensuring the safety of the berthed vessel she should be full time supported at least by one tug (minimum bollard pull 40 tf )

11) Wire ropes during mooring

The terminal shall be previously informed about ships that use wire ropes during mooring. Bollards SWL is 150 tf and quick release hooks is 100 tf. The mooring arrangements must be suitable with those values.

12) Ship Inspection (LVS)

All ships located at Ponta Ubu are subject to inspection to be carried out by the port team, and might have their ballast water sampled for analysis (see Annex 5).

13) Ballasting Removal of water in good condition and in compliance with Resolution A868 and the Brazilian Maritime Authority Standard (NORMAM-20) is a procedure included in the terminal routine. However, water cannot be dumped on the quay or on port structures even when clear.

14) Kit SOPEP For possible environmental incidents the ship shall be adequately and proportionately equipped with SOPEP Kit. The use of dispersants is not allowed without previous authorization of the competent environmental authorities.

15) ISPS Pre-operational forms related to ISPS and the crew list shall be issued within four days before ETA. (Annex 8). At the end of loading, Form C (ISPS Code, Annex 6) must be returned to foreman filled up and signed.

16) Weather Restrictions Concerning the safety conditions for berthing and/or leaving dock all of shifts will happen after a previous analysis of wind and sea among others. But, in advance, we can declare that no berthing will be booked whenever wind blows above 20 m/s (38,8 Knots), waves

higher than 2.5m and/or if the visibility is shorter than 800 m. However, very special situations can be analyzed by a council and approved by consensus. The council consists at least, by the Pilot, one of the tugs skippers and one of the Samarco Master Mariner members.

17) Waiting Vessels

There are two independent berths. Vessels queue is understood regarding the ship’s particulars and berth restrictions. Hence, First-Come-First-Served (FCFS) principle is applied as much as possible, but always concerning the words above mentioned.

The observation of this instruction summary does not exempt the ship from her responsibilities, and the list of recommendations herein does not include all legal practices and requirements or those established by the terminal. Additional information should be taken with the named ship’s agent.

ANNEX LIST:

1. Harbor Particulars Table 2. Average Loading Rates Table 3. Formal Authorization for Repairs 4. Simulation Drill Formal Authorization 5. Safety and Environment Check List 6. Form C ISPS Code 7. Samarco Loading Plan Form 8. Form A ISPS Code

ANNEX 1

East Berth

Length (LOA) < 241 m

Operational length Shiploader < 228 m

Breadth < 33 m

Operational Breadth < 52 m

Draft ≤ 13 m

Cargo Air Draft ≤ 20 m

Turning Basin Draft (Inward)

≤ 12,4 m

HARBOR PARTICULARS TABLE

Air Draft operational limit (hatch covers) is 20,0 m from tide reference.

NOTE: There is a temporary condition which restrains operational limits of the Ship Loader

Suitable vessels particulars for bulk discharge

Outreach ≥ 7.5 m

SWL ≥ 30 t

Grab’s capacity ≥ 10 cbm (m3) and ≤ 13.0 cbm (m

3)

Grabs dimensions: length ≤ 3.0 m; width ≤ 3.6 m

ANNEX 2

AVERAGE LOADING RATES TABLE

Vessels Range Loading Rate (t/h)

DWT < 30,000 ton 4,400 t/h 30,000 < DWT < 53,000 t 5,150 t/h 53,000 < DWT < 80,000 t 6,800 t/h 80,000 < DWT < 130,000 t 8,200 t/h DWT > 130,000 t 9,250 t/h

Note: Vessels which have draft restrictions and will load less than 80% of the Summer Deadweight do not need to follow this rule.

West Berth

Length (LOA) < 309 m

Operational length Shiploader

< 228 m

Breadth < 59 m

Operational Breadth < 52 m

Draft ≤ 16,8 m

Cargo Air Draft ≤ 20,0 m

Turning Basin Draft (Inward)

Bow < 10,2m Aft < 13,0m

ANNEX 3

FORMAL AUTHORIZATION FOR REPAIRS

Ponta Ubu, , 20

The Master of MV “ ”(vessel’s name) hereby declares his intentions to proceed with maintenance repairs which will require the immobilization of the vessel for hours which is less than half time between the end of the repairs and her ETD (Estimated Time of Departure).

Therefore, in accordance with the Terminal rules, it means that it will happen under owner’s and captain’s supervision and in accordance with maritime law and rules and whatsoever costs that arise, directly or indirectly linked with that labor and/or any eventual delay will be under ship’s account.

Agree Capt.

Vessel´s Stamp:

ANNEX 4

SIMULATION DRILL FORMAL AUTHORIZATION Ponta Ubu, , 20

The Master of the M/V “________________________” hereby declares his intentions to carry out the drill (drop the rescue boat, firefighting, etc.)

However, in accordance with the Terminal rules, whatever happens with the life rafts, rescue boats, crew or any other device will be under owner´s and master‘s supervision and in accordance with maritime law and rules. Thus, Master agrees that whatsoever costs that arise, directly or indirectly linked with that drill and/or any eventual delay will be under ship's account.

Agree Capt.

Vessel´s Stamp:

-

ANNEX5

LISTA DE VERIFICAÇÃO E SEGURANÇA(LVS)

Safety and Environment Check List

SHIP:

DATE:

Summer DWT:

IMO NR.:

DESCRIÇÃO DOS ITENS

CÓDIGO status

OBSERVAÇÕES

ITEMS DESCRIPTION CODE

REMARKS 01- A amarraçáo é adequada às

condições locais de maré, corrente,

ventos, tráfego e embarcações atrac adas

a contrabordo ?

01- Are mooring arrangements adequate

for ali local effects of tide, stream,

weather, traffic and craft alongside ? (3)

A

02- Existem meios seguros de acesso

entre navio e terminal ?

02- ls there safe access between ship

and wharf? (3)

A

03 - Em c as o de emergência , o navio

está pronto a navegar por seus próprios

meios? E, em c a so negativo, foi feita a

solicitaçáo prévia de reparo ao terminal

(via agência) ?

03 - In an emergency, is the ship able to

leave the berth soon as required?

Otherwise, has the terminal been

previously informed?(3)

A

04- Existe efetivo serviço de vigilância

no c onvés e adequada supervisáo a

bordo e no terminal ?

04 - ls there an effective deck watch in

attendance on board and an adequate

supervision either in terminal or on

ship?(3)

A

05- Foram e stabelecidos os

procedimentos para as operações

envolvendo carga, lastro

e abastecimento ?

05- Have the procedures for cargo,

bunker and ballast handlinq been aqreed

? (3)

A

06- Os embornais e bandejas coletoras es-

táo em boas c ondições, adequadamente

bu- jonada s a bordo e em terra ?

06- Are ali the scuppers and drip trays

effectively plugged on board and

ashore?(2)

A

07- As cone x ões de carga e

combustíveis que náo estáo em uso,

foram devidamente fechadas c om

tlanges c egos e totalment e aparafusadas ?

07-Are unused cargo and bunker

connections properly blanked and fully

screwed? (2)

A

08- O navio p ossui "Plano de gerenciament o

de La stro" apropriado e o est á e x ecutando?

08- Has the ship an appropriate " Ballast

Management Plan'?Has it been obeyed?(2)

A

last Port of call:

quantity of ballast at arrival:

09- Exist e pessoal suficiente a bordo e

no terminal para enfrentar uma

emergência ?

09- Are there enough crew on board and

adequa staff on terminal to face an

emerqency?( 3)

A

10-0s planos de emergência do navio p/ com- bate inc êndio estáo disposto s e xternament e?

10- ls the fire control plan located externally?(3)

A

11- O lixo de bordo est á c orretamente

acon­ dicionado e pronto para ser retirado p/

empre- sa credenciada ?

11- ls the garbage corretly conditioned and

ready to be taken to shore? Are the

receivers appropriatly credentiated? (1)

A

12- O livro de registro de lix o de bordo

está atualizado e carente ? 12- ls the garbage record book up to date

and coherent? (1)

A

13- O navio está com "kit SOPEP"adequado

e disponível ?

13- ls there a "SOPEP kit" available and

also adequate (3)

A

14- E boa a condição geral do convés e

da superestrutura?

14- Are the decks and superstructure in

good condition ? (1)

A

15- O livro de registro de óleo está

atualizado e coerentemente preenchido , de

acordo com as informações contidas no

IOPP ?

15- ls the Oil Record Book up to date

and l perfectly coherent (IOPP)? (1)

A

16- A "dala" apresent a boas condiç ões

de conservação , não repre sentando

risco po- tencial ao meio ambiente ?

16- ls the bilge hold space in good

condition meaning no risk to the

environment? (1)

A

17- O separador de água e óleo está c om

a desc arga para o c ost a do fechada e

possui alarme de 15 ppm visual e sonoro

operant e?

17 ls the oily water separator discharge

valve closed and the 15 ppm alarm

working as intended ( light and sound ) ?

(1)

A

18- A unidade de tratamento sanitário

está funcionando normalmente ?

18- ls the sewage treatment unit working

appropriatlv? (1)

A

19- A estado geral da praça-de-

máquinas é bom?

19- ls the engine room in good general

condition ?(1)

A

20-0s postos de incêndio estão em condiçõ

es de uso?

l20- Are the fire stations ready for use ?(3)

A

21-0s oficiais de bordo podem identificar pes­

soa designada p/ emergência ambiental ?

21- Can senior ship officers identify the

Desiqnated Person ?(3)

A

FOR SHIP

FOR TERMINAL - Samarco Mineração SA

NAME

Name

FUNÇÃO/RANK

FUNÇÃO/RANK

Safety Survey

SIGNATURE/STAMP

SIGNATURE/STAMP

ANNEX 6

FORM C ISPS CODE

DECLARO, que tomei ciência da obrigatoriedade de registrar, caso ocorram, os danos ou atos ilícitos contra este navio/embarcação, tripulantes ou passageiros e seus pertences e/ou carga, durante a permanência e a interface do navio/embarcação com a instalação portuária. I declare that i’ve taken cognizance of the obligation to register, in case of the occurrence, the damages and/or torts against this vessel, its cargo, materials and equipaments, crew, passengers and its belongings during the permanence and interface of the SHIP with the PORT FACILITY).

NAVIO – SHIP

Ship´s name

Port of register

IMO number

Master or Officer

Identification

PORT FACILITY – Terminal Marítimo de Ponta Ubu

Legal Name: SAMARCO MINERAÇÂO S/A

Adress: Rodovia do Sol s/n, Ponta Ubu, Anchieta-ES IMO number – 24899 UN ATENÇÃO: A recusa, por parte do Comandante, Oficial de Segurança do navio/embarcação, em assinar a presente DECLARAÇÃO impõe ao Supervisor de Segurança da Instalação Portuária que consigne o fato formalmente neste formulário e adote as providências previstas na Resolução nº 36/2005 - CONPORTOS, de 21 de junho de 2005. (ATENTION: If the master or the ship security officer refuses to sign this declaration, imposes the port facility security officer of port installation to formally consign that in this form and adopt the Resolution 6/2005-CONPORTOS steps of june 21th 2004.

Observações

LOCAL e DATA (PLACE AND DATE)

Comandante ou Oficial de Segurança (Master or SSO)

Supervisor de Segurança da Instalação Portuária (PFSO)

Rev. 01

Abr/2011

ANNEX 8 – FORM A ISPS CODE

Uahiahajmakl,a

Pour

No.

Cargo

Type

Hold

No.

Cargo

Quantity

Deballasting

operations

DRAFT MAX Air

Draft

Mid

Draft

Trim Fwd Aft SF BM

ARRIVAL CONDITION

TOTAL CARGO DEPARTURE CONDITION

ANNEX 7 – SAMARCO LOADING PLAN FORM

PONTA UBU TERMINAL - STANDART FORMAT LOADING SEQUENCY (ONE LOADER) / Rev: 01

AVERAGE LOADING RATE: As per "Average Loading Rates Table" mentioned at Ponta Ubu Port Specifications, Annex 2.

VESSEL: DATE: NOMINAL LOADING RATE: 12500 mt/h

DEBALLASTING PUMPING RATE: DEBALLASTING TIME + STRIPPING:

DISCHARGE PORT: LAST CARGO: DOCK WATER DENSITY: 1025 g/cm3

HOLDS CONDITION

HOLD STOWAGE PLAN HOLDS CAPACITY (MT)

HOMOGENEOUS ALTERNATE

# 1 # 2 # 3 # 4 # 5 # 6 # 7 # 8 # 9 # 10 # 11 # 12

TOTAL

ADDITIONAL INFORMATION

In case of any deck obstruction beyond hatch covers (cranes,

masts, etc...), please inform all details in the blanks bellow, or

send us drawings (General arrengement):

REMARKS:

01) SAMARCO MINERAÇÃO S/A as shipper / terminal operator will stricly

follow the loading plan proposed by vessel. Any deviation required, must be

agreed and the loading sequence must be revised.

Ponta UbuTerminal Chief officer / Captain

ANNEX 8 – FORM A ISPS CODE Rev. 01

Abr/2011

SHIP'S INFORMATION

Terminal de Ponta Ubu - Gerência de Produção

ISPS CODE - SHIPS & PORT SECURITY INFORMATION (anexo IV -UDP005)

Form "A"

Name of Ship Port of Registry IMO Number Call Sign

Type of Ship Name of Company

Name of Master

Address Co.

Name of CSO Means of Contact Phone

Name of SSO Means of Contact VHF Channel

Email

Email

24hs Phone

24hs Phone

Type of Certificate Issue Authority Issue date Expire date

Ship Security Level Is the Declaration of Security required? Yes / No *If Yes, explain reasons based on Chapter 5.2 of ISPS

List of Last 06 Ports of Call* (*Please declare if the ports is in compliance with ISPS Code Yes/No)

Port Name / Sailing date dd/mm/yy ISPS Port Name / Sailing Date dd/mm/yy ISPS Port Name / Sailing Date dd/mm/yy ISPS Port Name / Sailing Date dd/mm/yy ISPS

Y/N Y/N Y/N NEXT PORT OF CALL Y/N Y/N Y/N Y/N

Additional Information

It is very much important to report any security incident. Therefore if the terminal is not informed about it, we automatically conclude that the ship is informing that there is nothing to be reported

while she has been under this terminal responsibility.

PORT INFORMATION Name of Terminal PONTA UBU Department GERÊNCIA DE PRODUÇÃO

Name of Company Samarco Mineração S/A Address Rodovia do Sol S/N, Km 16 Ponta Ubu - Anchieta Espírito Santo State, Brazil - CEP 29090-900

Name of PFSO PEREIRA, Jaime Granado Means of Contact: VHF Channel 16 / 12 Email [email protected] Mobile 27-9235-3726

Type of Certificate Statement of Compliance of a Port Facility Authority Ministry of Justice - CONPORTOS Issue Date 30 june 2004 Expire Date 31st December, 2011

Port Security Level * ONE * The DOS is not necessary, unless that the ship invoke one of the itens of the SOLAS XI chapter 5.

Port Security & Emergency Station

Call Sign "Ponta Ubu Security Station"

Means of Contact: VHF Channel 16 / 12

Additional Information

24hs Phone

+55 27 3361-9085

Maritime Authority:+55 (27) 3361-9430, 3331-8010 or 3331-8032 - FEDERAL MARSHALL +55 (27) 3331-8020, 3331-8010 or 3331 8000

Port Security Authority: (Federal Police) phone main line +55 (27) 3331-8000 / duty officer 3331-8032 / fx 3331-8030 /