Scooters India Limited (A Govt. of India Enterprise)

Sarojini Nagar, Lucknow- 226008

Phone No: 0522-2476090, 2476242 Fax: 0522-2476190, E-mail: materials@scootersindia.com

Notice Inviting Tender

Limited Tender for Engagement of Vendor Registered with U.P. Pollution Control

Board for disposal of Hazardous waste at SIL

M/s _____________________________ Tender Enquiry No. : SIL/Admin/HWM

__________________________________ Tender Enquiry Date: 23.05.2018

__________________________________ Due Date :11.06.2018

Dear Sir,

Please submit your quotation in sealed cover in prescribed tender documents. Tender

documents can be obtained from the office of Materials Department, Scooters India Limited (A

Govt. of India Enterprise) , Head Office & Regd. Office – Sarojini Nagar , Kanpur Road ,

Lucknow-226008 on all working days on payment of Rs.500/- (Rupees Five Hundred Only) by

Demand Draft drawn in favor of Scooters India Limited , payable at Lucknow towards cost of

tender documents. Tender documents can also be down loaded from our website

www.scootersindia.com . In case the bidders download the documents from SIL website

they should submit a DD of Rs.500/- alongwith the tender documents towards cost of

Tender, failing which their offer will not be considered in any case.

The quotation submitted shall be subject to our terms and conditions enclosed for the above

services as per scope of work (Annexure-A).

The tender shall reach us on or before the due date by 14.00 hrs. The tender shall be opened

at 15.00 hrs. on the same day.

The tender documents consists of following:

a. Scope of work (Annexure-A)

b. General Terms & Conditions (Annexure-B)

c. Special Terms & Conditions (Annexure-C)

d. Price Bid (Annexure–D)

e. Bid Evaluation Criteria (Annexure-E)

f. Check list (Annexure-F)

g. Integrity pact (Annexure-G)

The sealed envelope should be superscripted with tender enquiry no. and due date. In case if

you are not submitting the offer please post a regret letter and return the documents.

Annexure –A

Scope of Work

1. Disposal of Wastes

(i) Landfillable Waste : 4000 Kgs.

(i.e. ETP/Phosphating / Grinding –Sludge)

(ii) Incineration Waste : 13000 Kgs.

(i.e. Paint sludge, Cotton/Leather/Asbestos- gloves, leg guards, aprons, Hand

sleeves etc.)

2. The Bidder should submit the detailed literature explaining the methodology of

ultimate disposal (As per guideline of SPCB/CPCB) alongwith Techno-commercial Bid.

3. The Bidder should have valid authorization form UPPCB for collection, transportation,

treatment, storage and disposal facilities. The Bidder must submit authorization

certificates copy alongwith techno-commercial Bid.

4. The Bidder will provide vehicle at his own cost for lifting waste alongwith necessary

documents. However labour and forklift shall be provided by SIL for loading hazardous

waste. The responsibility of supervision will wholly rest with Bidder.

5. The party will dispose the wastes as per UPPCB/ CPCB guidelines.

6. The required copies of the manifest in Form-10 comprising of color code shall be

arranged and signed by the Transporter/ authorized representatives of the Bidder.

7. Party will provide necessary safety guidance to the person during currency of contract.

8. Land fillable waste and incineration waste should be weighed separately.

9. Weighment of the waste will be done as per weighbridge reading at SIL vehicle dispatch

gate.

10.The waste will be stored in plastic containers/ HDPE bags provided by SIL and shall be

lifted in as is where is condition in the plastic container /HDPE bags only .

Annexure-B

Annexure – C

Special Terms and Conditions

Instruction for Bidders

A. Important Instructions For Participating Bidders :

The Bidder must have valid authorization from UP Pollution Control Board for

collection, transportation, treatment, storage and disposal facilities. A photocopy of

valid Certificate of Authorization should be attached.

The vendor should confirm unconditional acceptance of scope of work as per

Annexure-B. ( A declaration on letter head to be enclosed )

The checklist must be duly signed and stamped. (Annexure-F)

The vendor should have experience for similar nature of work i.e. hazardous waste

disposal for at least 02 industries of U.P.(Photocopy of the Purchase order/Job

order/Work order issued to them during the previous 05 financial years not earlier

than 01/04/2013 should be attached ) .

B. Health, Safety and Environment

1. The vendor should not carry out any work without clearance from concerned officer of

SIL.

2. The bidder shall abide by all the rules and regulation of SIL including proper security

checks by SIL security deptt. w.r.t. Entry pass for entry of manpower and completing

all security formalities as per the rules and regulations prevailing at SIL.

3. All vehicle/ equipments/ materials (both consumables and non consumables) which is

to be brought inside SIL premises shall be done with proper Gate entry only Entry

procedure and proper record shall be maintained. These gate entry records will be

referred to while taking out the material / vehicle after Safety of the persons if any

deployed will be the responsibility of the bidders. Bidders will provide necessary safety

guidance and PPE’s to his person as required during currency of contract.

4. The Bidder should follow all the guidelines issued by Central Govt., State Govt.,

Central/State Pollution Control Boards , MOEF ( Ministry Of Environment and

Forests) from time to time for standards of performance for disposal process and are

should comply with them .

5. All provisions mentioned in the Hazardous wastes (Management, Handling and

transboundry) Rules- 2008 and any other applicable rules shall have to be strictly

followed.

6. The Bidder shall ensure that all due care is taken not to spill the wastes during

transportation from SIL site and that the vehicle carrying the waste is fully covered.

7. The Vehicle driver carrying the waste should have valid driving license and should be

duly authorised by the bidders alongwith proper documents to enter at SIL premises.

8. In case of any accident during transportation the vendor shall inform SIL immediately

and should also inform to Central/State Pollution Control Boards about the accident

apart from taking necessary immediate remedial action.

C. Manifest System (Movement Document to be used within country only)

a. The required copies of the manifest in Form 10 comprising of color code indicated

below shall be arranged and signed by the transporter/ Authorised representative of

the Bidder.

Copy Number with Color code

Purpose

Copy 1 (White) To be forwarded by the occupier to the State Pollution Control

Board

Copy 2 (Yellow) To be carried by the occupier after taking signature on it from the transporter and the rest of the four copies to be carried by

the transporter.

Copy 3 (Pink) To be retained by the operator of the facility after signature

Copy 4 (Orange) To be returned to the transporter by the operator of facility/recycler after accepting waste.

Copy 5 (Green) To be returned by the operator of the facility to SPCB / Committee after treatment and disposal of wastes

Copy 6 (Blue) To be returned by the operator of facility to the occupier after treatment and disposal of hazardous materials / wastes.

b. No transporter shall accept hazardous wastes from an occupier for transport unless it

is accompanied by copies 3 to 6 of the manifest.

c. The transporter shall submit copies 3 to 6 of the manifest duly signed with date to the

operator of the facility alongwith with the waste consignment.

d. Operator of the facility upon completion of treatment and disposal operations of the

hazardous wastes shall forward copy 5 (Green) to the SPCB and copy 6 (Blue) to the

occupier and the copy 3 (pink) shall be retained by the operator of the facility.

e. All necessary forms mentioned above alongwith other forms as required time to time

should be arranged by the successful Bidder.

f. The final disposal certificate should be submitted to SIL immediately after disposal in

the prescribed format in all respects for complying with the rules in force.

D. Liability of Tender

a. The Bidder shall be liable for all damages caused to the environment or third party due

to improper handling of the hazardous wastes. b. The Bidder shall be liable to re-imbues any financial penalties as levied for any violates

of the provisions under these rules by the SPCB/CPCB. c. Currency of Contract: - SIL intend to award the contract to the successful bidder for a

period of 02 years and there after this contract can be extended for another one year on

mutual agreement. SIL reserves the right to foreclose the contract at any point of time

by serving one month notice during currency of contract on the basis of unsatisfactory

or poor performance. d. The Quoted rate should be inclusive of collection, transportation, storage, treatment

and disposal and all statutory levies, taxes (as applicable, please specify). The price

variation is certain cases can be considered only on change of statutory levies if any

subject to the submission of breakup of prices at the time of quotation provided that

such adjustments are part of the bid accepted.

e. Payment shall be made as per actual weightment and satisfactory completion of work

alongwith submission of bills in duplicate and also alongwith receipt of certificates of

the disposal of hazardous waste as per UPPCB norms. f. Bidder should have valid Income Tax Pan No. and Service registration no. (Photocopy to

be enclosed). g. The successful bidder shall collect the offered quarterly/ lot of hazardous waste from

SIL or mutually decided subject to the availability of hazardous waste.

h. Liquidated Damages and penalty: If the successful bidder fails to lift and dispose the

item within the agreed/ prescribed period, SIL may impose liquidated damage @ 0.5%

for every week or part thereof for the portion of work executed beyond the agreed

completion date subject to a maximum of 5.00% P.O. value.

Annexure – D

Price- Bid

Sl. No.

Code Types of

hazardous waste/ Item description

Unit Approx

Quantity/ Annum

Unit Rate

Tax as Applicable

Total Amount

1.

Landfillable Waste (i.e.ETP/Phosphating/

Grinding) including transportation

Kg. 4000 Kg.

2.

Incineration Waste (i.e. Paint Sludge,Cotton/

Leather/Asbestos-gloves, leg guards,

aprons, Hand sleeves etc.) including

transportation

Kg. 13000Kg.

Total Amount in Words

Note:

1. Bidders may enclose separate sheet, if required, to give price break up.

2. Offers will be evaluated on overall lowest basis.

3. It may also be noted that the quantity mentioned above is indicative fully depending

upon plant generation. However payment will be made for the actual job executed as

agreed upon Quarterly/ Six monthly or yearly basis.

Place : (Authorised Signatory)

Date : Signature / Stamp

Annexure – E

Bid Evaluation Criteria

1. Bid shall be evaluated on the basis of overall lowest (L-1) cost to SIL of qualified bidders. The

job will be awarded to only 01 vendor whose consolidated offer shall be lowest for both the

jobs .

Place : (Authorised Signatory)

Date : Signature / Stamp

Annexure –F

Check List

Tender No.--------------- Due Date-------------

Please ensure that following documents/ details have been enclosed/ accepted.

Sl. No.

Particulars Status

1. Every page of Tender documents should be duly signed Yes/No

2. Declaration that bidder accept the SIL’s scope of work and service as required.

Yes/No

3. List of 05 minimum clients where hazardous waste have been under taken

alongwith copy of P.O./ Job order/work order of last five year.

Yes/No

4. Photocopy of valid authorization /certificates from UPPCB for collections

transportation, treatment, storage and disposal facilities.

Yes/No

5. Validity of offer 90 days from the tender opening. Yes/No 6. Entire job shall be completed within the agreed time period as mentioned

in the scope of work.

Yes/No

7. Liquidated damages, in case the bidder fails to lift and dispose the item

within agreed/prescribed period as per scope of work and STC, LD shall be levied @ 0.5% per week or part thereof for the portion of work executed

beyond the agreed completion date subject to a minimum of 5% P.O. value.

Yes/No

8. Payment shall be made as per actual weightment and satisfactory completion of work alongwith submission of bills in duplicate and also

receipt of certificates of the disposal of hazardous waste.

Yes/No

9. Payment will be made within 45 days as per S.No. 8 by crossed cheque

and no bank commission charges are admissible.

Yes/No

10. SIL reserves the right to reject any offer due to non compliance with the above conditions and or on non receipt in duly filled conditions.

Yes/No

11. Authenticated certificate relating to registration under micro/small/medium enterprises development Act 2000 (i.e. any,

enclosed)

Yes/No

12. Quoted prices shall be firm and applicable for the P.O. quantity accepted Yes/No 13. Following declaration on party letter head to be enclosed

a. We hereby certify that we have not been blacklisted by any public sector/Public department/Government department in last five years.

b. We have gone through the terms and conditions given is yours tender documents is accepted and agreed by us.

Yes/No

14. Price Bid: Bidder to indicate all the rates as applicable. Note: All column of Price bid to be filled up in the price bid.

Yes/No

15. Cost of tender document for Rs. 500/- (Submitted alongwith techno- commercial bid).

Yes/No

16. Income Tax PAN No./ Service Registration No. (Photocopy enclosed) Yes/No

Annexure-G