Open Tender Enquiry - SCOOTERS INDIASCOOTERS INDIA LIMITED, LUCKNOW 3 Scooters India Limited (A...

Open Tender Enquiry

Transportation Of 3- Wheelers & Spares By Road From SIL - Lucknow To Various

Location Across The Country

2018-19

SCOOTERS INDIA LIMITED, LUCKNOW

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VIEW TENDER DETAILS

Basic Details

Unit SCOOTERS INDIA LIMITED,

Address Post Box No. 23, Sarojini Nagar Lucknow 226 008 (UP)

Telephone Code : 0522 Number : 2476139, 2476090, 2476242

Fax

Email

Code : 0522 Number : 2476190

[email protected]

Tender Enquiry No. SIL / MKTG / TPT / 2018-19

Tender Title Transportation of 3-Wheelers& Spares By Road From SIL SIL - Lucknow to Various location Across The Country

Tender Type Open Tender Enquiry in Two Bid system

Tender Form Cost Rs.1000=00 (Rs. One Thousand Only)

EMD Value Rs.1, 00,000=00 (Rs. One Lac Only)

Date of Issue of Tender Notification 05-Jan-2019

Due Date for Submission of Tender 05-Jan-2019 Up To 2:00 PM.

Date of Opening of Technical Bids 28-Jan-2019 At 3:00 PM.


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Scooters India Limited (A Government Of India Enterprise)

Sarojini Nagar Lucknow - 2260008

Phone : 0522-2476090 , 2476139 , FAX-0522-2476190, E-Mail- [email protected]

NOTICE INVITING TENDER

Open Tender in Two-Bid System for Two Years “Transportation of 3- Wheelers and Spares By Road

From SIL - Lucknow to Various Locations Located Across the Country”

Tender Enquiry No. : SIL / MKTG / TPT / 2018-19 Due Date : 28-Jan-2019 up to 02:00PM

M/s ______________________ __________________________ __________________________

Dear Sir ,

Sealed / closed Tenders are invited under two bid system for “Transportation of 3- Wheelers &

Spares By Road From SIL - Lucknow to Various Locations Across the Country” for the period 2018-19.

The tender document can be obtained from the office of Mgr. (Materials) by making a payment of

Rs.1000/- (Rupees One Thousand Only) towards the cost of tender documents by way of Demand

Draft favoring “Scooters India Limited” payable at Lucknow . In case the tender documents are

downloaded from the website , than the cost of tender document i.e. Rs.1000=00 is to be enclosed

in the form of DD favoring “Scooters India Limited” payable at Lucknow along with the filled-in

Tender / Bid documents. Offers received without tender documents fees will not be

entertained . For relevant details please log on to our website “www.scootersindia.com”..

Bidders are requested to submit the filled tender documents as per below details :-

Envelope (I) “Part A- Technical Bid ” :

The following enclosures are to be attached with the technical bid documents :-

1. Scope Of Work : Annexure-I 2. General Terms & Conditions : Annexure-II 3. Special Terms & Conditions : Annexure-III 4. Minimum Qualifying Criteria : Annexure-IV 5. Bid Evaluation Criteria : Annexure-V 6. Un-priced Price Bid : Annexure-VI 7. Check List : Annexure- VII 8. Integrity Pact : Annexure – IX 9. DD For Tender Documents & Security Deposit

Technical Bid - Tender Enquiry No. : SIL / MKTG / TPT / 2018-19 For “ Transportation of 3- Wheelers

and Spares By Road From SIL - Lucknow to Various Locations Across the Country ” due on

10.09.2018 should be written on the envelope . All required enclosures for technical bid, along

with two different Demand Drafts one for Tender Document Cost of Rs. 1000.00 (if downloaded

mailto:[email protected]


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INDEX

S. No Content

Annexure Page No.

1 Scope Of Work Annexure-I

6

2 General Terms & Conditions Annexure-II

7 – 12

3 Special Terms & Conditions Annexure-III

13 – 19

4 Minimum Qualifying Criteria Annexure-IV

20

5 Bid Evaluation Criteria Annexure-V

21

6 Un-priced Price Bid Annexure-VI

22

7 Check List

Annexure - VII 23

8 Price Bid Annexure-VIII

24

9 Integrity Pact Annexure-IX

25 -30


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Annexure-I

Scope of Work Providing tucks having fully covered body in single / double decks construction ( suitable for transportation of automobiles like 2 / 3 / 4 wheelers ) for transportation of 3 Wheelers and spares manufactured at SIL , Lucknow by road to various Locations of the company located across the country . Required truck type is defined in the special terms and conditions (Clause 6). The present production level is approx.12,000 nos. vehicles per annum which the company has planned to increase in the next 02 years period. The list of company Locations, region wise are mentioned alongwith their distances in kms. from Lucknow as follows

S. No Region State Location Station Distance ( In Kms)

1

Central

Bihar Patna 633

2 Jharkhand Ranchi 694

3 M.P. Gwalior 353

4

North

New Delhi New Delhi 505

5 Rajasthan Jaipur 595

6 Jammu & Kashmir Jammu 1080

7 Punjab Jallandhar/Ludhiana 735

8 Punjab Ambala 681

9 Haryana Faridabad 537

10 U.P(West) Noida/Gziabad 478

11 Uttaranchal Dehradun 621

12

East

Orissa Bhubaneshwer 1237

13 West Bengal Kolkata 996

14 Assam Dibrugarh 1901

15 Assam Guwahati 1462

16

South

Karnataka Mangalore 2143

17 Tamil Nadu Coimbatore 2268

18 Tamil Nadu Chennai 2067

19 Andhra Pradesh Vijayawada 1577

20 Pondicherry Pondicherry 2200

21 Telangana Hyderabad 1310

22

West

Madhya Pradesh Indore 772

23 Gujarat Ahmedabad 1133

24 Maharashtra Pune 1389

25 Maharashtra Nagpur 885

26 Goa Panjim 1884

27 Chhattisgarh Raipur 831

The Transit Insurance shall be arranged by Scooters India Limited. However the transport agency shall be responsible for safe and timely delivery of goods / consignment .


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Annexure – ‘II’

General Terms and Conditions of Enquiry & Contract for the Services

S. No Particulars

1 SIL Means Scooters India Limited

2 Vendor/Supplier

Means a Person or Firm or Company, to whom the order is addressed, for supply of

services

3 Firm Price

Quoted prices shall remain firm and fixed till complete execution of the order. In case firm

price is not acceptable price variation (increase or decrease) formula, bench mark prices

along with supporting documents only in the case of two bid system shall be furnished for

consideration and approval of SIL, before opening of price bid.

4 Quotation

The quotation and any order resulting from this enquiry shall be governed by these General

Terms and Conditions of enquiry and contract for the supply of Services and the vendor

quoting against this enquiry shall be deemed to have read and agreed to the same, unless

specifically stipulates any different terms or conditions which subsequently agreed by SIL on

specific case to case basis.

Sealed quotations with Bidder’s distinctive seal, superscribing enquiry number, date and

due date are to be submitted so as to reach on or before due date & time, addressed to Sr.

Manager (Materials)Scooters India Limited, Post Box no-23, Tender Box, P.O. Sarojini

Nagar, Lucknow 226 008, U.P.(India) In the case of Two-part bid, each inner cover shall

clearly be labelled as a) Technical & Commercial Bid containing technical data/ drawings/

catalogues/ quality plans as applicable along with commercial terms and conditions & copy

of the price bid with the price columns left blank (unpriced price bid), b) Price bid

containing prices quotes as per scope of work. Installation and/or commissioning charges

shall be spelt out in absolutely lucid terms, taking into account total charges, rather than

quoting vaguely, such as charges per man-day or charges per engineer per day etc. If the

price bid was found later to be different from the unpriced price bid in any way, the offer

shall be rejected summarily.

5 Tender/Technical bid Opening:

Unless specified otherwise, tenders/ technical bids will be opened on appointed date and

time as mentioned in the enquiry or as communicated changed date/time, if any, in the

presence of such of those Bidders who may be present.

6 Delayed/ Late Tender:

Any tender received after the due date shall be treated as late tenders and will not be

considered.


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7 Validity of Quotation:

All quotations shall be kept open for acceptance for a period of ninety days from the date of

opening of Tenders/ Technical bid and this shall be deemed to be an express condition of all

quotations. The rates shall be quoted in both figures and in words.

In the case of Two-part bid, the vendor should furnish technical clarifications, if any, within

stipulated time mentioned, failing which, it will be construed that the vendor is not

interested in the tender and SIL shall not consider the offer for further evaluation.

8 Revision of Price bid:

In case there is any change in scope of work during technical evaluation, bidders shall be

asked only the price implications for the amended portion and not the revised price for the

entire offer. The original/price implications received shall be opened only on the date to be

decided and the price implications are to be opened after technical evaluation and shall be

intimated to the qualified bidder.

9 Price bid Opening:

Unless specified otherwise in the enquiry, the Price bids of technically qualified vendors

shall be opened with prior intimation in the presence of such of those Bidders who may be

present.

2 Conformity to Specifications:

The services should be of the best quality and shall be conforming to SIL specification/scope

given in enquiry. Offers without details of specifications/ applicable catalogues will not be

considered and are liable to be rejected. Values otherwise agreed upon by SIL, no

deviation/amendment in services required could be made. Offers without undertakings

which may be required will not be considered and liable to be rejected.

11 Transportation:

Unless otherwise agreed upon, transportation if involved up to the specified destination

shall be in Vendor’s scope .

12 Taxes and Duties:

Unless specified otherwise in the enquiry. All Indian suppliers shall clearly mention Sales

Tax/ VAT, Excise Duty, and Service Tax etc, if any, payable in addition to the quoted price

and indicate applicable rates/ percentage, item-wise and will be paid only if Registration

Number under State (TIN)/ Central Sales Tax or Service Tax is specifically mentioned in the

Bill/Invoice. Vendors without a Sales Tax/VAT registration and Service Tax registration will

not be considered.

13 Insurance:

Adequate insurance including accidental insurance of the employees of the vendor shall be

the responsibility of the vendor and SIL in no circumstances shall be liable for the same.

2 Terms of Payment:

Payment will be made within 45 days after receipt, inspection and acceptance of the

services as per scope of work (and where involved, Erection and commissioning of services

at SIL/Destination) by Crossed Cheque and no Bank commission charges are admissible


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unless otherwise specified. The Cheque will be sent by registered post and SIL is in no way

responsible if loss occurs due to delay by postal authorities and cheques falling into

improper hands or through forgery or fraud. For foreign suppliers, the preferred payment

term will be on site Draft basis and bank charges shall be to the respective accounts. In case

supplier desires payment through e-transfer, the same should be specifically mentioned

along with requisite details. If the vendors quoted terms are different from SIL standard

payment terms, interest@ 2.5% plus SBI PLR per annum (or as indicated in the enquiry) will

be loaded to the quoted prices for difference of payment period.

15 Bank charges

Unless otherwise specified, in case of payment through bank, respective bank charges shall

be to respective account.

16 Part / Split ordering:

Vendor shall quote competitive price and best services for all the items mentioned in the

enquiry. SIL reserves the right to reject partial quotations. However, SIL reserves right to

Order part of the item/ scope of work of the enquiry and split the order among qualified

vendors.

17 Repeat order

The service contract can be extended for a specified period as mentioned in the tender with

mutual consent and prior approval of SIL at the same rates, terms and conditions as that in

the initial order.

18 Performance :

The services shall be subjected to inspection verification and certification of the various

parameters specified in Scope of work by authorised officer and also tests, if necessary, and

the company decision regarding the acceptability of the services shall be final and binding

on the vendors.

19 Consequences of Failure to Deliver:

For any deficiency / unsatisfactory services provided by Service Provider which is not in

conformity to the scope of work mentioned in the tender and which may hamper SIL

operations, a deduction of 1.0% of monthly compensation per day shall be made subject to

maximum 2% of monthly compensation from their monthly bill or otherwise specifically

mentioned in the specified terms & condition of the tender which shall supersede the

condition on consequences of failure to deliver in the general condition.

20 Recovery of Dues:

SIL shall recover any amount due from the vendor or any amount outstanding to the credit

of the vendor with SIL and/or by legal action.

21 Arbitration & Forum for Legal Proceedings:

All disputes arising in connection with indigenous/foreign services shall be settled through

arbitration held at Lucknow, U.P., India and arbitrator shall be appointed by C&MD, SIL. Any

dispute whatsoever in any way arising out of or relating to a Purchase order shall be

referred to Arbitration of the Chief Executive of Scooters India Limited.

The Courts at Lucknow, U.P., India only shall have jurisdiction in respect of any suit or other

legal proceeding arising from or relating to this contract.

The rights and remedies of SIL stated in these General terms and conditions shall be in

addition and supplemental to its rights and remedies under law and custom or usage of


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trade or business and shall in no way be deemed to limit, curtail, supersede or derogate

from its said rights and remedies

22 Conflict among other Terms and Conditions

In case of any conflict between these General Terms and Conditions or any other special or

typed conditions agreed to for a particular Purchase order, the latter shall prevail to the

extent applicable.

23 Non Assignments

The Purchase order shall not be assigned by the vendor to any other party without prior

written permission from SIL that too only in special circumstances.

24 Govt. Policy

The existing policy of the Government of India with regard to Purchase Preference to

Public Sector Enterprises or SMES shall be applicable

25 Control Regulations

Vendor shall arrange for services as per scope of work in strict conformity with the control

regulations applicable and after obtaining permits and registration, if any, under the

regulations in force from time to time.

27 Only those offers will be considered which are in line with Scooters India Ltd. (SIL)

requirements and are unconditional.

28 SIL reserves the right to accept or reject any bid without assigning any reasons.

29 SIL reserves the right to call bidders for making technical presentation before finalizing the

bids.

30 The Tender should be deposited in the tender box kept at the Administrative Building Scooters India Limited, Sarojini Nagar, and Lucknow or sent by Registered/ Courier only so as to reach on or before schedule time. The offer so received shall be opened in the office of the SM (Materials) or on any convenient subsequent date in the presence of Bidder / representatives who so ever like to be present.

31 No Email /Telegraphic /Fax quotation shall be accepted. Offers received after due date & time shall not be considered.

32 For all other Terms & conditions, if the offer is not confirming to the same, SIL at its discretion shall load the same and the loading pattern shall be intimated to the bidders before price bid opening. However SIL reserves the right to cancel a bid in case of non-acceptance of any terms and conditions finally arrived before price bid opening.

33 SIL reserves the right to issue addendum to tender documents to clarify, amend, modify, supplement or delete any conditions, clauses or terms stated. The addendum so issued shall form part of the original tender.

34 In case the offer is not accepted the Bidder shall not be entitled to claim any cost, charges, expenses incidental to or incurred by the Bidders in connection with the tender. The Bidders shall have no right to issue addendum to tender document to clarify, amend, supplement or delete any of the conditions or clause or items stated there in


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35 Bidders must ensure the following while submitting the tender:

(i) THAT EVERY PAGE OF TENDER DOCUMENT IS DULY SIGNED BY THE BIDDER BEFORE SUBMITTING THE TENDER.

(ii) THAT IN ALL CASES, RATES QUOTED AGAINST INDIVIDUAL ITEM/LOT IS/ ARE INVARIABLY QUOTED IN FIGURES AS WELL AS IN WORDS

(iii) The Quotation should be free from overwriting and erasures. Corrections and additions, if any, must be attested. Supplier should indicate in the quotation dimensions (Size), weight; rate etc., in the metric system unless the enquiry calls for different unit.

36 In case of any clarification regarding tender documents & Technical details, Party may visit SIL on any working day with prior appointment & contact SM (Malts).

37 Services provided shall be as per SIL schedule. Services schedule as decided by SIL shall be applicable

38 Party to quote lead time; preferably lead time of 15 days from award of contract by SIL. Correct date of effecting services in the event of an order should be indicated in the offer.

39 Scope of work and scope of services is also enclosed separately

40 EMD will be as per details indicated separately. Failure of the successful bidders to comply with conditions hereof would render him liable for rejection and in term forfeiture of Earnest Money Deposit (EMD) apart from any other actions the company may take action at its sole discretion.

41 Excise duty, if leviable, service tax etc., documents need to be given. Payment on this account shall be regulated against document only.

42 The party should give a certificate that they agree to the scope of work and services sought.

43 In case, any of the documents/ information furnished is found to be false/ forged, the action by SIL (i.e. inclusion of the firm in holiday list apart from other penal action) shall be binding.

44 Party should give following declarations: a. We, hereby certify that we have not been blacklisted by any Public Sector

Undertaking / Public Department. b. I have gone through the terms and conditions given in your above tender form, is

accepted and agreed by us.

45 Registration, if applicable under The Micro, Small Medium Enterprises Development Act, 2006 may be mentioned giving registration number and date. If not mentioned, it shall be construed that the vendor is not covered by the said Act.

46 Force Majeure: If SIL or the vendor be prevented from discharging its or their obligation under their Agreement

by reason of all acts of God including fire, earthquake, flood etc and other force majeure like war, violence, riots, lockout, strikes etc or on account of any other cause beyond SIL or the vendor’s control and interfering with the execution of contract for services as


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scheduled, the time for delivery of services shall be postponed by the time or times during which delivery of services is prevented by any such causes as hereinabove mentioned.

N Provided that in the event of such delay exceeding 90 days, the party other than the party

which invokes the force majeure may, at their option, cancel this agreement by notice in writing to the other party in respect of the undelivered quantity of services without, however, any right against or being responsible to the other party for such cancellation.

R The party invoking force majeure shall, within 15 days of the occurrence of force majeure

causes, put the other party notice intimating the cessation of such causes. If force majeure condition continues beyond a period of six months, SIL or the vendors may at his option cancel this agreement by notice in writing to the other party in respect of the undelivered quantity of services without, however, any right against or being responsible to the other party for such cancellation.

47 Negotiations:-

Vendor shall quote competitive price and best delivery to avoid negotiations.


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Annexure-‘III’

Special Terms And Conditions

1. Earnest Money Deposit

Bidders are required to deposit a sum of Rs.1, 00,000/- (Rs.One Lakh Only) alongwith

quotations as EMD in form of FDR / DD / BG valid for 06 months from the date of opening of

tender. Existing service provider will be exempted from deposition of EMD amount.SIL will

not pay any interest on the amount of earnest money deposited by the Bidder .The Earnest

Money Deposit will be refunded to the unsuccessful bidders after conclusion of the tender.

Bidder must note that all those tenders / bids which are not accompanied with the Earnest

Money Deposit shall be summarily rejected.

2. Validity

The Bidder should keep their offer open for acceptance for a period of 120 days from the

date of opening of the tender and cannot amend or withdraw the offer within this period.

Violation of this clause will result in forfeiture of the Earnest Money deposit.

3. Security deposit

All successful Bidders will have to maintain a security deposit of Rs.1, 00,000/- (Rs. One Lac

only) in form of FDR / BG in favor of the company for the entire period of the validity of the

order towards security for the due performance of the job / contract awarded . Upon

satisfactory completion of the contract the security deposit will be refunded without

interest. Successful bidders can also get their EMD converted into Security Deposit. SIL will

not provide any interest on the same.

4. Responsibilities of the Transport Agencys

The Service Provider shall not be indirectly or directly concerned or be in any deal

with otherwise than in accordance with the terms of the contract or give or promise

to pay directly or indirectly either money or fee under the designation of customs or

otherwise.

Service Provider shall be responsible for the acts and accidents committed by the

persons employed by him either inside/outside of the factory.

Service Provider shall be responsible for compliance of all obligations and

restrictions imposed under Motor Vehicle Act and Rules as applicable on date and

also local laws where ever applicable.

In case of breakdown/accident or any other exigencies involving the vehicle

provided for loading, the Service Provider will be liable to provide replacement of

the same and information in this regard must be submitted to SIL immediately for

necessary direction from SIL authorities.


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SIL shall be entitled at all times to carry out any check or inspection of the Service

Provider’s trucks / vehicles. Any violation of this will constitute ground for

termination of the contract.

5. Transport through Associates

The Transport Agency should provide authorization for a minimum 15 trucks at the time of

bidding on the non-judicial stamp paper .However Transport Agency will be fully responsible

for the safe and timely transportation of goods / vehicles / spares given by company to

Locations .In no way the Transport Agency / Service Provider should sublet or transfer the

contract or any part thereof, as the same would tantamount to termination of the contract

and also attract penalty of forfeiture of security deposit . No transshipment of consignment

is allowed except unforeseen circumstances under permission from SIL. Also the freight

charges will not be paid in case of subletting of the contract.

6. Type of Required Truck.

The vehicles will be transported by trucks having fully covered body and having Single

/ Double Deck covered body of truck. Details of requirement are as follows:

Width : 8.25 Ft Minimum

Length : 32.00 Minimum

Payload capacity: 10.00 Tone Minimum

Axle : Single /Double

Wheel : 6 Wheels

Segment A: 450 Models Vehicles

Segment B: 750D AC, 1000CGHB/STG, 1500CG models

Minimum Consignment Load

Minimum 12 Nos. Vehicles of segment –A

Minimum 86 Nos vehicles of segment –B

Minimum 05 Nos. Vehicles of segment –A and 03 Nos. vehicles segment-B

11 Nos. vehicles of segment –A and 01 no of segment -B

1. Bidders who are willing to participate in the tender process are free to visit M/s SIL

Lucknow during working hours to see the vehicles and the system of loading of 3-

Wheelers Chassis in the trucks.

2. SIL reserves the right to utilize optimally the volume / space available in trucks for

transportation of accessories and spare parts and for which no additional charges

shall be paid by the company.

3. Preference for loading shall be as per the requirement of Location and availability of

vehicle load from plant / factory. However SIL shall be at liberty to maximize loading

in the trucks available for loading.


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7. Call Letter

(i) The Service Provider should be ready to arrange the trucks for loading 3-Wheelerss

on the basis of advice given by SIL authorized officials. Transport Agency shall be

communicated for the loads thru phone / SMS / e-mail. The Transport Agency shall

arrange to take delivery of consignment from SIL Lucknow works within 04 hrs.from

the time of advice given to him. In the event of any dispute, the decision of Scooters

India Limited shall be final and binding on Transport Agencys.

(ii) If the Service Provider fails to provide trucks to SIL for loading against call from SIL.

Officials, a notice of failure will be served to Service Provider in writing / e-mail. In

event of 3 repeated failures if occurs, the Service Provider will be black listed.

8. Delivery of Documents

Each and every notice requisition or requisitions in person of the contract delivered or

posted to the Service Provider place of business by speed post/registered post

acknowledgement due shall be considered as received by the Service Provider.

9. Time Schedule

The Service Provider should ensure that the consignment entrusted to him is transported

and delivered to the destination within the shortest possible time considering average

running of 100 kms in a day .(e.g. If the distance to a Location is 600 kms from Lucknow ,

than the consignment should be delivered in maximum 06 days time ). If the consignment

reaches the required destination on Sunday or any other national holidays, the same should

be delivered on the next working day and the delay caused due to holiday / Sunday will not

be counted for. In case of traffic restrictions imposed on account of Security by Govt.

agencies like for Elections / Republic Day / Independence Day measures , the delay shall

not be counted for provided the Transport Agency gives an application in writing with the

justification .

10. Quantum OF Business

The company will not give any guarantee for quantum of load to any Transport Agency . The

load will depend on the requirement of the particular Location and the region which in turn

is based on market requirement and hence cannot be quantified. SIL will award contract /

job for each region to 02 Transport Agencys only at the L1 concluded rates of in the tender.

No claim for compensation of the estimated quantity of transport work / load by the

Transport Agencys shall be entertained.

11. Currency / Validity Of Contract : The contract shall be valid for a period of two years effective from the date of award of contract. However, SIL reserves the right to short close the contract at its discretion. The consignments booked within the contract period shall fall in the scope of contract irrespective of date of deliveries.


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12. Extension: The contract can be extended with mutual agreement between SIL and the approved Transport Agencys for a maximum period of 12 months. Such agreements shall be based on acceptance of the lowest rates and terms and conditions of the contract awarded.

13. Termination :

SIL reserves the right to either short close or terminate the contract entered in to with any of or all the Transport Agency operators at its discretion without assigning any reason by giving one month notice by registered post acknowledgement due or in person under recorded delivery.

If the Transport Agency fails or neglects or refuses to observe/perform any of the terms and conditions/obligation under the contract , SIL may without prejudice to any other rights, terminate the contract by giving one month notice in writing and recover from the Transport Agency any damage suffered by it on account of the failure, negligence, refusal, violation or breach of contract or any part thereof including the amount by which the cost of completion of the work done by any other agency shall exceed the amount payable to the Transport Agency under this contract.

The transport contract may be terminated at any time without paying any compensation whatsoever to the Transport Agency in case of misbehavior, disobedience, dishonesty ,clandestine insolvency of company , any court order , non sanction of road permit or any other related activities on their part or their failure to fulfill the terms and conditions of this agreement.

14. Traffic Regulations & Requirements:

1. The Transport Agency will operate their vehicles entirely at their own risk and SIL shall not be held responsible for any damage to the vehicle while on the company‘s / customer’s work or when parked in or around the company‘s/ customer’s or any other premises.

2. The Transport Agency will make their own arrangement for proper parking of their vehicles overnight / during detention in company’s / customer’s premises.

3. The Transport Agency will ensure that all vehicles used for the transportation of consignments under transportation rate contract are covered by a valid insurance policy. Company shall not be liable to pay any damage whatsoever on account of non insurance of the vehicle .

4. Transport Agency shall ensure that Motor Vehicle Act 1989 (as amended up to date) is strictly followed as applicable. All Vehicles must have proper fitness, valid permits, valid insurance and drivers having valid drivers license. All related documents / certificates required as per rules should be available in the trucks provided for loading.

15. Route Permit / National Permit Clearance :

The Transport Agency shall arrange required permits from RTO or other concerned authorities and will ensure compliance of any other legal and statutory formalities connected with the transportation of goods at his cost . SIL will not take any responsibility in this regard .The responsibility of taking the permissions from Govt. of India / State Govt. or from local bodies necessitating such requirement relating to Motor Vehicles Act will entirely be of the Transport Agencys . SIL does not take any responsibility in this regard.

16. Indemnity:


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The Transport Agency shall have to indemnify SIL against all claims for injury or damage to any person or property caused by his negligence or negligence of his employees whilst in SIL premises / sites or SIL’s Locations.

17. Placement Of Vehicles & Lifting Of Consignments:

The vehicles will be normally required to report to our specified places between 9:30 AM to 2:30PM on working days. The Transport Agency should provide the vehicles normally within 04 hours after getting intimation. However, wherever possible, sufficient advance intimation in writing/e-mail/SMS shall be given for placement of vehicles for loading of the vehicles. The exit timing shall be generally before 5:30 PM on working days.

The Transport Agency shall also ensure that Motor Vehicle Act/ Rules stipulations are strictly followed. It will be Transport Agency’s responsibility to deploy proper vehicles to transport consignments covered under the scope of work of the contract.

18. Vehicle Movement Reporting :

The Transport Agency shall report movement / progress of all outgoing consignments through electronic communication systems such as Fax, Mobile, Telephone, E-Mail or web based monitoring system or any other mode as desired by SIL .

19. Detention, Demurrage, Wharf age & Storage: SIL will not pay any detention , demurrage , wharf age , storage or any such charges to the Transport Agency and no claims in this regard will be entertained .

20. Transit Insurance:

1. Transit Insurance shall be arranged by Scooters India Ltd. . In case the truck met with any accident , the Transport Agency is required to lodge an FIR with the nearest Police Station . The Transport Agency will brought back the accidental truck preferably in sealed condition to SIL Works at Lucknow / nearest Location as per company instructions .The damages / losses during transit will be borne by Transport Agency, irrespective of insurance or non insurance of vehicles / chassis are loaded in the truck . However Transport Agency will be entirely responsibilities for any external damages of the trucks as per Sec.8 of Carriers Act.1865.

2. The contract as entered between SIL and the Transport Agency shall in no way nullify, reduce, mitigate or absolve the parties of any responsibility, obligation or liability that may devolve upon them under the Carriers Act, 1865 as amended up to date.

21. Damage / Loss in transportation

The Service Provider shall be responsible for any loss / damage / shortage / non delivery

while in the course of transportation of consignment. The Service Provider shall make good

of the loss on actual, after assessment of loss / damages.

22. Route & Distance: The Transport Agency are advised in their own interest to conduct and update / confirm route on their own before carrying the consignment to avoid any delays en route .In specific cases, SIL reserves the right to seek a route survey report from the Transport Agency for which no separate charges shall be payable by SIL,

23. Transit Period :


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The timely delivery of consignments is the essence of the contract. Consignment shall have to be transported safely to the destination within the shortest permissible running time considering daily running of 100 kms for trucks . However the date of dispatch from SIL will not be counted for the transit period .

24. Penalty For Delay In Delivery:

If the consignments are not delivered within the transit schedule [transit time reckoning permissible running plus 02 ( two) days grace period ] , a penalty @ 1% of the basic freight charges per day of delay or part thereof subject to a maximum of 5% shall be levied and will be deducted from the Transport Agency freight bills .

25. Freight Payment :

The freight bills shall be submitted to SIL, Lucknow immediately after delivery of the consignment duly accompanied by receiving from SIL Locations / dealers. Payment shall be made within 45 days from the submission of bills by way of Account Payee Cheque . All the freight bills submitted after a delay of 90 days from the date of delivery will be accepted only if Transport Agency explains the delay in writing.

26. Toll Tax:

All Toll Taxes have to be borne and paid by the Transport Agency.

26. Octroi / Entry Tax : Transport Agency shall arrange to pay the Octroi / Entry Tax under conditions warranting and the same will be reimbursed to them along with the freight bill on production of true copy of the original certificate duly authenticated by the concerned product commercial group to whom the original has to be handed over.

27. Distribution of Job:

A. A register will be kept at the security gate which is maintained by SIL -Security Department. Transport Agency will enroll their trucks numbers, which are available for loading for the particular region in the register by SIL security personnel. Transport Agencys shall only mention the truck nos. and region only. The names of Location in the region are not required to be mentioned. Load shall be given on the basis of seniority of reporting in register for a particular truck.

B. The Transport Agency will have to intimate to SIL at 9:15 AM for the availability of trucks for particular region on their letter heads on all working days and drop it to box at SIL security gate. Lapse of above system to be followed by the Transport Agency, may loose his truck seniority for allotment of load / work.

C. SIL personal will open the box at 9:30AM and a lot the load as per requirement of the market.

28. Freight Variation On Account Of Change In Fuel Prices : A. The variation of freight shall only be linked with the revision of Diesel prices. The Price

variation for Diesel shall be reckoned on monthly basis .The increase / decrease in Diesel prices shall be calculated by considering only 25% of the increase / decrease in diesel prices per month considering mileage of 4km / litre . ( e.g. If increase / decrease in rates of diesel comes out to Rs.0.85 per litre in a month , the freight variation allowed shall be Rs.0.22 per km ) . The freight variation shall be based on the following formula:-

Rx. = ( Ri - Ro )/4


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Rx : Variation in diesel rates for previous month Ri : Rate on the 1st date of Successive Month

Ro : Rate on the 1st date of Previous Month

B. Any increase / decrease so allowed to the Transport Agency will be added to or subtracted from the basic freight rates from the successive months based on the above formula for increase / decrease to be computed on previous month rates of SIL Petrol Pump , which is a HPCL authorized outlet .

C. The increase/decrease on freight rates will be applicable from the successive month. D. Freight increases on any other account will not the permissible.

29. Rejection of offer

I. SIL reserves the right to reject all tenders fully or party without assigning any reason

and also reserves the right to award the contract fully or partly.

II. A tenderer shall submit the tender which satisfies each and every condition laid

down in the tender document failing ,which tender will be rejected.

III. SIL does not bind itself to accept the lowest or any tender and reserves the right of

accepting the whole or any part of the tender or portion of it.

IV. Only one tender by one Service Provider will be allowed. No two or more concerns

in which an individual has a stake as a proprietor or partner shall submit tender for

execution of the same work . It they do so , all such tenders shall be liable to be

rejected .

30. Incomplete and defective offer

Conditional tender containing absurd/ unrealistic rates and tender which is incomplete, not

signed and otherwise considered defective and not in accordance with the tender conditions

will be rejected.

31. Letter of Acceptance

The successful bidders will be intimated by letter of acceptance / award of job from

authorized officers of SIL, the issue of which shall form the basis of a legally valid contract

between SIL and the successful bidder.

32. Forfeiture of Security Deposit

Any penalty levied under this contract for non observance of the terms of the contract

specified here under. SIL reserves the right to forfeit the security deposit or recover the

penalty amount from any of the bills due to be paid to the Transport Agencys .The Bidder

shall indemnify SIL from any payment of compensation payable to their employees on

account of invocation of workman compensation act, due to occurrence of such incident

while in the course of transportation.

33. Signing Of Tender Documents All the pages of tender documents are required to be signed by authorized signatory The company may ask relevant papers related to authorization of the person signing the tender documents .


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Annexure-IV

MINIMUM TECHNO-COMMERCIAL QUALIFYING CRITERIA

I. Transport Agency should have a valid Income Tax Registration (PAN) No. (A copy of PAN Card to be enclosed).

II. Transport Agency should have a valid GST Registration No. (A copy of GST to be enclosed).

III. Transport Agency should not be blacklisted by any PSU / Government department in the past (An affidavit duly notarized to be enclosed).

IV. Transport Agency should have achieved a minimum business Turnover of Rs.20 Lacs

per year in the previous 02 financial years 2015-16 and 2016-17 (A certificate issued

by Chartered Accountant / Balance Sheet / Profit & Loss Account/ITR to be

enclosed).

V. Transport Agency / Transport agency should furnish tender documents cost (if tender documents downloaded from website) & EMD by way of Demand Draft in favor of “Scooters India Limited” payable at Lucknow as per the Tender terms.


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Annexure-V

BID EVALUATION CRITERIA Financial Bids of only those bidders shall be opened who shall fulfill all the Minimum Techno

Commercial Qualifying Conditions as mentioned in Annexure IV which are repeated as under : -

I. Transport Agency should have a valid Income Tax Registration (PAN) No. (A copy of PAN Card to be enclosed).

II. Transport Agency should not be blacklisted by any PSU / Government department in the past (An affidavit duly notarized to be enclosed).

III. Transport Agency/Transport agency should have achieved a minimum business

Turnover of Rs.20 Lacs per year in the previous 02 financial years 2015-16 and 2016-

17 (A certificate issued by Chartered Accountant / Balance Sheet / Profit & Loss

Account/ITR to be enclosed).

IV. Transport Agency / Transport agency should furnish tender documents cost (if tender documents downloaded from website) & EMD by way of Demand Draft in favor of “Scooters India Limited” payable at Lucknow as per the Tender terms.

NOTE :

A. The tender shall be evaluated on the basis of lowest financial quote ( rates ) for each

location by the bidders and subject to fulfillment of all the minimum techno commercial

qualifying conditions ( Annexure – IV ) as repeated above .

B. The L1 concluded rates for each location will be offered to the L2 for that location only

and only after written acceptance by L2 for accepting L1 rates for the particular

region , they will be considered .

C. In case L2 does not accept L1 rates for the region , L3 will be given an opportunity

for acceptance of L1 rates and only after written acceptance by L3 for accepting L1

rates for the particular region , they will be considered .

IMPORTANT NOTE:- The bidders are required to make all the original documents available for the

verification on information by SIL at scheduled date.


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Annexure-VI

SCOOTERS INDIA LIMITED ( A Government Of India Enterprises )

P.O. SAROJINI NAGAR LUCKNOW-226008

UNPRICED PRICE BID

( Ref: Tender Enquiry No. SIL / MKTG / TPT / 2018-19 )

Transportation of 3- Wheelers & Spares By Road From SIL - Lucknow To Various Locations Located Across the Country ..

Zones

Rate Offered Per Km. in Rs. For Full Truck Load

For Single Deck

For Double deck

In Figures In words In Figures In words

× × × ×

Patna × × × ×

Ranchi × × × × Gwalior × × × ×

New Delhi × × × × Jaipur × × × ×

Jammu × × × × Mohali × × × ×

Ambala × × × × Faridabad × × × ×

Noida × × × × Dehradun × × × ×

Bhubaseshwer × × × × Kolkata × × × ×

Dibrugarh × × × × Guwahati × × × ×

Mangalore × × × × Coimbatore × × × ×

Chennai × × × × Vijayawada × × × ×


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Pondicherry × × × × Hyderabad × × × ×

Indore × × × × Ahmadabad × × × ×

Pune × × × × Nagpur × × × × Panjim × × × × Raipur × × × ×

Note : One truck load is defined in Special Terms and Conditions Clause 6 Date:

Signature: Name: Address: Seal:


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Annexure- VII Ref No- SIL / MKTG / TPT / 2018-19

CHECK LIST

( To be Attached With The Technical Bid)

S.No Particulars

Status ( Yes/No)

1 Earnest Money Deposit (EMD) submitted EMD Details: D.D No. Date: Bank:

2 Transport Agency Truck Details As Required in Annexure - IV

3 Transport Agency PAN No and Confirmation of Submission of Copy

4 Declaration that Transport Agency is not blacklisted

5 Declaration for compliance of all the Special Terms and Conditions

6 Submission of the Un- Priced price bid with technical bid

7 Experience Details ( Certificate / PO Issued By Automobile Company )

9 Details of Turnover ( Certificate of CA / Balance Sheet copy/Profit & Loss Account / ITR )


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Annexure- VIII

SCOOTERS INDIA LIMITED ( A GOVERNMENT OF INDIA ENTERPRISES)

P.O SAROJINI NAGAR LUCKNOW-226008

PRICE BID

(Ref: Tender Enquiry No. SIL / MKTG / TPT / 2018-19)

Transportation of 3- Wheelers & Spares By Road From SIL - Lucknow To Various Locations Located Across the Country .

Zones

Rate Offered Per Km. in Rs. For Full Truck Load

For Single Deck

For Double deck

In Figures In words In Figures In words

Patna Ranchi

Gwalior

New Delhi Jaipur

Jammu Mohali

Ambala Faridabad

Noida Dehradun

Bhubaseshwer Kolkata

Dibrugarh Guwahati

Mangalore Coimbatore

Chennai


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Vijayawada Pondicherry Hyderabad

Indore Ahmadabad

Pune Nagpur Panjim Raipur

Note : One truck load is defined in Special Terms and Conditions Clause 6 . Date:

Signature: Name: Address: Seal:


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Open Tender Enquiry - SCOOTERS INDIASCOOTERS INDIA LIMITED, LUCKNOW 3 Scooters India Limited (A...

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