NORTHWEST REGION WORKFORCE DEVELOPMENT BOARD · The expected contract term under this solicitation...

NORTHWEST REGION

WORKFORCE DEVELOPMENT

BOARD

Request for Proposals

Workforce Innovation and Opportunity act (WIOA)

Job Center Functional Leadership and

Adult / Dislocated Worker Program Services

For the Period of October 1, 2017 – June 30, 2018

Northwest Region Workforce Development Board / NCMC

912 Main Street Trenton MO 64683

(660) 359-3622

Relay 711

The Northwest Region Workforce Development Board is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to persons with disabilities.

RFP Release Date July 20, 2017

FL/WIOA Adult/DW Services RFP 2017 Northwest Region Workforce Development Board of 31

Section I: Background and General Information……………………………………………………………….. 4

Section II: RFP Overview…………………………………………………………………………………….…………….. 5

A. Contractor Responsibility & Restrictions……….........………………… 5

B. Customer Service Levels………………..…….....…………………………….. 6

C. Contractor Orientation/Competency.……………………………………. 7

D. Management Capacity …………………………………………………………... 7

E. Performance Expectations…………………………………………………….. 7

Section III: Proposal Terms & Conditions...............................…………………………………….……… 8

A. General Conditions……............................................................... 8

B. Appeals/Complaints……………..................................................... 8

Section IV: Scope of Work………………………………………………..................................................... 9

A. Functional Leadership…………………............................................. 9

B. Management and Delivery of Programs & Services................... 10

C. General Information…................................................................. 10

Section V: Financial Standards & Requirements.................................................................... 12

Section VI: Proposal Guidelines and Submission Instructions............................................... 15

A. Proposal Due Date..................................................................... 15

B. Submission Requirements......................................................... 15

Section VII: Proposal Response Format................................................................................... 16

A. Functional Leader & Organizational Experience/Capacity.…….. 17

B. Management & Delivery of WIOA Adult/DW Services…….….….. 17

C. Job Center Locations……………………………………………….….….………. 17

D. Staffing…………………………………………………………………….…..………… 18

E. Participant Services / Record Keeping ……………………………………. 18

F. Budget…………………………………………………………………………………….. 19

Section VIII: Attachments A thru F............................................................................................. 19

Table of Contents


Northwest Workforce Development Board Request for Proposals Timeline

RFP #17-04 FL/WIOA Adult/Dislocated Worker Program Services

*All times noted above are CDT

Northwest Region Workforce Development Board / NCMC

912 Main Street Trenton MO 64683

(660) 359-3622

EVENT

DATE

RFPs Released

July 20, 2017

RFP Q & A on NW WDB Website (www.nwwdb.org)

July 25, 2017 through August 4, 2017 at 4:00 PM*

Optional Letter of Intent to Bid Due

August 2, 2017 at 11:00 AM

Proposals Due

August 17, 2017 at 11:00 AM

Public Opening of Proposal(s) Received

August 17, 2017 at 11:15 AM at NW WDB Office or live streaming at www.nwwdb.org

Bid(s) Awarded

September 12, 2017 NW WDB Meeting

Award/Non-award Notification Sent to Proposers

September 13, 2017

New Contracts Established/Service Delivery Begins

October 1, 2017

http://www.nwwdb.org/



The Northwest Region Workforce Development Board (NW WDB) is soliciting proposals from qualified sources with the expertise and capacity to manage the day-to-day operations of the Job Centers and delivery of Workforce Innovation and Opportunity Act (WIOA) Adult and Dislocated Worker Programs in the Northwest Workforce Development Board 18-county region. The NW WDB service delivery area is divided into three (3) sub-regions – the Green Hills sub-region of Caldwell, Daviess, Grundy, Harrison, Linn, Livingston, Mercer, Putnam and Sullivan Counties (including the Chillicothe One-Stop Job Center); the Northwest sub-region of Atchison, Gentry, Holt, Nodaway and Worth Counties; and the ABCD sub-region of Andrew, Buchanan, Clinton and DeKalb Counties (including the St. Joseph One-Stop Job Center). The Contractor(s) will administer and deliver the following workforce development services to our job seeker customers: Functional Leadership of the One-Stop Job Centers and Affiliate Centers in the 18-county region; and Workforce Innovation and Opportunity Act (WIOA) Title I Adult and Dislocated Worker Program services. The Respondent(s) must be able to provide services to residents in the Northwest sub-region 5 counties; and/or the ABCD sub-region 4 counties; and/or the Green Hills sub-region 9 counties; or all 18 counties of the NW WDB region. Note: The services provided to job seeker customers also serve to ensure that the needs of our business customers are met by aiding them with meeting their workforce and talent needs.

It is the Respondent’s responsibility to be familiar with all laws, statutes, rules, regulations, policies, scopes of work and procedures that are applicable to the above-referenced services. Further, proposals shall sufficiently articulate the Respondent’s plan of action to deliver the solicited services, demonstrate a successful performance track record of delivering the solicited (or comparable) services, and include past performance history with their proposal. Resources for U. S. Department of Labor (USDOL), Missouri Division of Workforce Development (DWD), and the NW WDB guidance can be found at the following links:

Department of Labor Employment and Training Administration Training and Employment Guidance Letters (TEGLs) https://wdr.doleta.gov/directives/All_WIOA_Related_Advisories.cfm; Missouri Division of Workforce Development Issuances may be found at:

https://jobs.mo.gov/dwdissuances; and NW WDB Policies, Procedures and guidance may be found at: https://nwwdb.org/policies/.

Respondents should read the entire document completely to provide a comprehensive response to all of the items presented. A. Method of Solicitation

This Request for Proposals is a competitive solicitation method being used by the Northwest Region Workforce Development Board to maximize the likelihood of selecting high performing, extremely competent provider(s) of workforce development services in the three (3) sub-regions in the Northwest Workforce Development Board region in Missouri.

Notice of this RFP will be distributed to organizations on the NW WDB Bidder’s List and will be published on our website www.nwwdb.org under the “Request for Proposals” tab. B. Respondents Eligible to Bid Any public, private, nonprofit or consortium of entities properly organized in accordance with applicable Federal or State laws is eligible to submit a proposal. To be eligible, Respondents must be authorized to do business in Missouri

Section I: Background and General Information

https://wdr.doleta.gov/directives/All_WIOA_Related_Advisories.cfm

https://jobs.mo.gov/dwdissuances

https://nwwdb.org/policies/



and must provide proof of good standing with the Missouri Secretary of State’s office. Minority and women-owned and operated businesses are encouraged to submit a proposal.

No entity may compete for funds if: 1) the entity has been debarred or suspended or otherwise determined to be ineligible to receive Federal funds by an action of any governmental agency; 2) the entity’s previous contact(s) with the Northwest Region Workforce Development Board have been terminated for cause in the past six (6) years; 3) the entity has not complied with an official order to repay disallowed costs incurred during its contract; 4) the individual or entity or its parent organization have filed for bankruptcy during the past 5 years; 5) the individual or entity has been convicted of a public entity crime pursuant to statutes; or 6) the individual or entity developed or drafted work requirements for this RFP. C. Contract Term and Amount The expected contract term under this solicitation will be from October 1, 2017 through June 30, 2018, provided that measurable outcomes are successfully achieved and that sufficient funds for the contract term remain available. NW WDB will have the option to renew the contract(s) for up to two (2) additional one-year periods with Board approval as follows:

Optional Renewal One – July 1, 2018 to June 30, 2019 Optional Renewal Two – July 1, 2019 to June 30, 2020

Note: the option to renew is not guaranteed and the initial award of the initial contract does not imply an exercise of the option to renew.

Funding under this RFP is not expected to exceed $490,546 for the 9-month contract period noted above; 50% of the funds ($245,273) to support services in the ABCD sub-region 4 counties; 32% of the funds ($156,975) to support services in the Green Hills sub-region 9 counties; and 18% of the funds ($88,298) to support services in the NW sub-region 5 counties. The sub-regional allocation (50%/32%/18%) is based on the working-age population in each of those areas of the Northwest Workforce Development Board region. Note: This amount is provided as a planning figure only and does not commit the NW WDB to award a contract for this amount. The Respondent is responsible for proposing a reasonable total cost for delivering the services described in this RFP. Funding during the contract period may be adjusted due to changes in funding received by NW WDB. D. Contract Type The NW WDB contemplates payment under a cost-reimbursement contract that will be based upon actual costs and performance delivery outcomes. The expected performance delivery outcomes for the WDB will be linked to the Federal common measures, job placements, State performance criteria, quality assurance error rate, customer engagement and follow-up, and other criteria as determined and negotiated between the NW WDB and the Contractor(s).

A. Contractor Responsibility and Restrictions

Each Respondent is advised that NW WDB will hold the Contractor(s) totally responsible and accountable for effectively and efficiently managing and delivering the services and activities described in this RFP while providing excellent customer service and achieving the contracted performance outcomes.

Section II: Overview


B. Customer Service Levels The following numbers of WIA/WIOA Adult customers in the Northwest Region were provided services during program years 2014, 2015 and the first 10 months of 2016. Figures are presented in the charts below for the entire NW WDB region, the Green Hills sub-region, the NW sub-region, and the ABCD sub-region:

PY14 Adult Core Training Core Training

Northwest WDB Region Total 8,442 479

Green Hills Sub-region 2,262 91 26.8% 19.0%

Northwest Sub-region 884 132 10.5% 27.6%

ABCD Sub-region 5,296 256 62.7% 53.4%

PY15 Adult Core Training Core Training




ABCD Sub-region 4,783 219 65.9% 55.0%

PY16 Adult* Core Training Core Training




ABCD Sub-region 4,078 169 66.1% 57.7% All customers received an Adult enrollment; qualifying customers were also co-enrolled in Dislocated Worker. *PY16: July 1, 2016 – April 30, 2017

The following numbers of WIA/WIOA Dislocated Worker customers in the Northwest Region were provided services during program years 2014, 2015 and the first 10 months of 2016. Figures are presented in the charts below for the entire NW WDB region, the Green Hills sub-region, the NW sub-region, and the ABCD sub-region:

PY14 Dislocated Worker Core Training Core Training


Green Hills Sub-region 741 44 23.4% 14.2%


ABCD Sub-region 2,066 175 65.2% 56.6%

PY15 Dislocated Worker Core Training Core Training




ABCD Sub-region 854 124 67.1% 61.7%

PY16 Dislocated Worker* Core Training Core Training

Northwest WDB Region Total 141 107



ABCD Sub-region 94 76 66.7% 71.0% All customers received an Adult enrollment; qualifying customers were also co-enrolled in Dislocated Worker. *PY16: July 1, 2016 – April 30, 2017


Note: The historical data shown above is provided for planning estimates only. Actual service levels may be higher or lower depending on the local economy, impact of marketing, changes in legislation and/or funding, etc. C. Contractor Orientation/Competency NW WDB will offer the necessary training to Contractor(s) on the documents, operating procedures, and the Missouri

Database System requirements that are specific/unique to workforce development services solicited in this RFP,

within certain limitations. It is a requirement that Contractor(s) have the professional experience prior to training and

applicable professional judgment within their staff/organization to perform/accomplish the proposed goals,

objectives and activities submitted in accordance with workforce development services solicited in this RFP. As

administrative staffing and funding are limited for training and technical assistance, Contractor(s) with prior WIOA

experience may be given additional consideration for documented exemplary performance and understanding of

workforce development programs as previously delivered.

D. Management Capability

Respondents must clearly and completely describe their organizational and management capacity to ensure that services and/or outcomes to be provided are achieved during the contract. These include but are not limited to:

Delivering high quality, timely, complete, consistent, and contract-compliant services;

Meeting or exceeding the contract objectives and performance goals; and

Working effectively with WDB staff, other service providers and community partners.

Under contract award, the Contractor(s) shall designate a knowledgeable primary point of contact that shall have optimum management and operations authority and be available to NW WDB during normal NW WDB business hours.

E. Performance Expectations The Contractor(s) will be held to specific performance deliverables as prescribed by NW WDB. Each Respondent must have a clear understanding of the performance measurement tools used in Missouri, as well as any local performance criteria established by NW WDB. Further, Respondents must understand that NW WDB has an expectation of excelling in all measures to ensure that NW WDB is not subject to corrective action by the State. The Contractor(s) must be able to commit to ensuring the appropriate internal processes and staffing are in place to help NW WDB meet the contracted/expected levels of performance. Below are the current performance benchmarks:

PY16 Performance Benchmarks Adult Program Dislocated Worker

Program Employment Rate measured second (2

nd) quarter after exit

72% 72%

Employment Rate measured fourth (4

th) quarter after exit

68% 67.9%

Median Earnings measured second (2

nd) quarter after exit

$4,409 $4,692

Credential Attainment attained up to one (1) year after exit

46.5% 48.5%

Measurable Skill Gain during program participation

TBD TBD

Repeat Employer Customers TBD TBD

Employer Penetration Rate TBD TBD

Note: These objectives are provided as an example of the performance measures and required levels of performance that may be required.

Actual performance levels and standards are subject to change and will be established through contract negotiations.


A. General Conditions

Applicants are fully responsible for all costs (directly or indirectly) associated with the development and submission

of a proposal. Once submitted, all proposals and associated materials become the property of the NW WDB. This

Request for Proposal is not in itself an offer for work, nor does it commit the Workforce Development Board to fund

any proposal submitted. The Board reserves the right to accept, reject, or modify any or all proposals as a result of

this RFP; to negotiate with all qualified sources; or to cancel, modify or reissue this RFP in part or in its entirety.

This is a negotiated procurement utilizing the Competitive Request for Proposal method. As such, the award does not have to be made to the proposer(s) submitting the lowest priced proposal, but rather the proposer(s), as determined by the RFP evaluation process, having the most responsive proposal satisfying the NW WDB requirements.

The specifications in this RFP may change based on issuance of Federal or State regulations or policy. The Northwest Workforce Development Board will work with the successful bidder(s) to implement any changes required by the State of Missouri or U.S. Department of Labor. By submitting this proposal, the bidder agrees to work cooperatively with the Board to comply with subsequent changes. The Board assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws: Section 188 of the Workforce Innovation and Opportunity Act of 2014; Title VI and VII of the Civil Rights Act of 1964, as amended; Sections 503 and 504 of the Rehabilitation Act of 1973, as amended; the Americans with Disabilities Act of 1990, as amended; the affirmative action provisions of the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended; the Equal Pay Act of 1963, as amended; the Age Discrimination Act of 1975, as amended; the Age Discrimination in Employment Act of 1967, as amended; Title IX of the Education Amendments of 1972, as amended; and the anti-discrimination provision of the Immigration and Nationality Act, as amended. This assurance applies to the WIOA Title I financially assisted program or activity, and to all agreements that the Board makes to carry out the WIOA Title I financially assisted program or activity. This WIOA Title I funded program is an equal opportunity employer/program. Auxiliary aids and services will be made available upon request for individuals with disabilities. A submitted proposal may be withdrawn prior to the proposal due date. A written request to withdraw the application must be submitted to the Northwest Workforce Development Board. If a proposer does not withdraw a proposal by the due date, the proposal becomes the property of the Workforce Development Board and may be subject to public disclosure. Under the requirements of the Freedom of Information Act, the contents of proposals submitted in response to this RFP are subject to public release upon request, except those items specifically exempt from disclosure. Under no circumstances will a proposal or any part of a proposal be released prior to the contract award decision.

B. Appeals/Complaints Applicants have the right to appeal any action or decision related to this RFP. Appeals/complaints will be handled in accordance with the Missouri Division of Workforce Development Complaint and Grievance Policy (DWD Issuance 09-2012; Attachment 2). All appeals/complaints must be made in writing and must fully identify any contested issues. Subjective interpretations by evaluators are not subject to protest or appeal.

Section III: PROPOSAL TERMS AND CONDITIONS


Written appeals/complaints must be fully documented and filed with: Northwest Region Workforce Development Board 912 Main Street Trenton MO 64683

A. Functional Leadership - The Functional Leader will be employed by the Contracting entity and shall perform

the Functional Leader duties below:

1. Provide functional supervision of all One-Stop and/or Affiliate Job Center staff in the sub-region(s) proposer is bidding on.

2. Approve funding obligations for WIOA Adult and Dislocated Worker program participants by following U. S. DOL, DWD, and NW WDB requirements. Establish a self-monitoring process to ensure funds expended are reasonable, allowable, allocable and necessary.

3. Deliver high quality, customer-oriented service.

4. Expertly manage staff and operations; conduct performance appraisals of staff under the employ of the Contracting entity.

5. Achieve contracted performance measures and deliverables established by NW WDB (see Section II. D. –

Performance Expectations)

6. Convene weekly meetings/trainings of Job Center staff.

7. Assure Job Center staff delivers the services promised to customers.

8. Assure the delivery of services to individuals with limited English proficiency, disabilities, or other significant barriers; monitor activities and services to the special populations served in the Job Center.

9. Enforce procedural policies of the Job Center and the Northwest Workforce Development Board.

10. Abide by all Federal, State, and Board procurement policies.

11. Follow any current and future Board administrative directives especially those directives that concern: fiscal

responsibilities of the day-to-day operation of the One-Stop and Affiliate Job Center(s), Equal Employment Opportunities, and the Americans with Disabilities Act.

12. Coordinate and schedule facilities usage such as (but not limited to) usage of classrooms, assessment rooms,

and conference rooms.

Agencies or organizations submitting a proposal to be the Functional Leader and to provide WIOA Adult/Dislocated Worker services should be familiar with the basic requirements outlined in the WIOA regulations and should provide necessary staff support to ensure that these requirements are met. The selected Respondent must fully comply with the requirements of WIOA Adult and Dislocated Worker programs as provided under the Workforce Innovation and

Section IV: FUNCTIONAL LEADERSHIP AND ADULT / DISLOCATED WORKER PROGRAMS SCOPE OF WORK


Opportunity Act of 2014, as well as State and local guidelines as applicable to the Act. The Respondent shall follow the principles of Equal Opportunity and Affirmative Action in the selection and enrollment of, as well as in all subsequent dealings with customers. No individual shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in the administration of or in connection with programs on the basis of race, color, religion, sex, national origin, age, disability, or political affiliation or belief, or, for beneficiaries, applicants, and participants only, citizenship status, and each customer shall have such rights as are available under any applicable Federal, State or local law prohibiting discrimination.

B. Management and Delivery of Workforce Development Programs and Services

1. Contractor(s) staff will be responsible for providing day-to-day supervision and management of programmatic staff in the One-Stop Job Centers and Affiliate Centers located in the NW WDB region. This includes the functional supervision, oversight and management of assigned DWD staff (which include the Wagner-Peyser, Veteran, and TAA staff). See DWD Issuance 01-2016: Functional Leadership for Missouri Job Centers Guidance and Policy.

2. The Contractor(s) will be responsible for achieving the performance outcomes for all funding sources as

negotiated with Northwest Region Workforce Development Board and the State of Missouri’s Division of Workforce Development (see Section II. D. – Performance Expectations). Those performance outcomes include providing high quality service to businesses in the NW WDB region.

3. The Contractor(s) will provide services to individuals in the NW sub-region, and/or the ABCD sub-region,

and/or the Green Hills sub-region, or all 18 counties of the NW WDB region in the aforementioned One-Stop Job Centers and at Affiliate Centers (if proposed).

4. In keeping with WIOA, Contractor(s) will seek innovative ways to serve customers with barriers to

employment including ex-offenders, homeless individuals, veterans, persons with disabilities, etc. C. General Information

1. Relationship Between the Functional Leaders and the One-Stop Operator in Job Centers

The Functional Leader(s) will work closely with the One-Stop Operator in the One-Stop and Affiliate Job Centers in the Northwest Workforce Development Board region. The Functional Leaders are responsible for management of the operation of the Job Centers including day-to-day supervision of service delivery. The One-Stop Operator’s primary role is to coordinate the service delivery of required One-Stop partners and service providers across the 18-county region.

2. Job Center Locations

The Contractor(s) shall deliver the services described in this Scope of Work at the locations determined by the Northwest Region Workforce Development Board. The current One-Stop Job Center locations are:

Chillicothe Missouri Job Center, 601 Mohawk Road, Chillicothe, MO 64601

St. Joseph Missouri Job Center, 301 South 7th Street, St. Joseph, MO 64501


If a proposer desires to suggest Affiliate Centers in order to provide services to WIOA Adult and Dislocated Workers, they must be provided by the Respondent(s) in accordance with U.S. Department of Labor, Missouri Division of Workforce Development, and Northwest Workforce Development Board policies. The NW WDB expects the Respondent(s) to coordinate service access to customers in any proposed Affiliate Centers and through community partnerships with reasonable overhead costs.

3. Hours of Operation Contractor(s) will adhere to the following hours of operation for the One-Stop Job Centers in the Northwest Region: all locations are open 8:00 a.m. to 4:30 p.m. Monday through Thursday; Job Center hours are 9:00 a.m. to 4:30 p.m. on Friday; and Friday morning from 8:00 a.m. to 9:00 a.m. is reserved for staff meetings.

Contractor(s) is/are not required to provide staffing on State-recognized holidays (or days observed as the holiday) and any other dates as designated by the Governor. The current schedule is as follows:

New Year’s Day Martin Luther King, Jr. Day Lincoln’s Birthday Washington’s Birthday Truman’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Contractor(s) proposing services via Affiliate Centers must indicate their proposed location, hours of operation and staffing needs in the response narrative.

4. Record Keeping/Participant Files The Contractor(s) will be responsible for accurate record-keeping practices. A process must be followed by the service provider to ensure that all information needed for reporting is accurately recorded and regularly updated. Each WIOA participant must have a case file that is maintained by staff. Record-keeping responsibilities include:

● Completing program component paperwork including required payment documentation and forms

that document program eligibility;

● Developing and maintaining the Individual Employability Plan (IEP);

● Recording assessment results;

● Tracking job placement information; and

● Completing training services component paperwork.

The Contractor(s) will ensure timeliness of data entry for all programs. For all programs - activities, services

(including follow-up services) and case notes shall be entered on the same business day as the service rendered (see

DWD Issuance 09-2015; Change 1 Attachment I– Statewide Service Notes Policy).


5. Local WIOA Policies and Procedures

The NW WDB creates and maintains a local policy and procedures guide for all service providers in the Northwest

Region. That guide and the necessary WIOA forms are available on the NW WDB website

(https://nwwdb.org/policies/) and are updated as needed by the NW WDB. Service providers are expected to follow

the policies and procedures, participate in training related to program changes, and apply current policies as

directed.

6. Monitoring Schedule

Contractor(s) shall institute a system for monitoring fiscal, participant and program activities for compliance with the

contract. The Contractor(s) will maintain documentation to verify completion of all monitoring activities. That

information must be provided to the NW WDB office quarterly (the 5th of March, June, September and December).

The Respondent shall agree to periodic on-site monitoring by the Division of Workforce Development and/or the NW

WDB for program, fiscal, and Equal Opportunity compliance. Contractor shall respond in writing to monitoring

reports and requests for corrective action plans within 30 working days after the date of the Letter of Notification

from the NW WDB.

A. Fiscal Standards All proposed program costs must be reasonable, allowable, allocable, and necessary to achieve program goals, and in accordance with Federal, State, and local policy and the terms of the Northwest Region Workforce Development Board contracts. Any cost which does not meet all the above criteria can neither be approved for inclusion in the contract budget, nor for reimbursement.

The Respondent’s financial management system must comply with Federal and State accountability standards. All costs reimbursed by the Northwest Region Workforce Development Board will be subject to audit in accordance with the regulations issued in the Uniform Guidance required for State and local governments, as well as non-profit organizations, colleges, universities, and other eligible programs. For-profit entities may be subject to a program specific audit. For all entities with Federal program expenditures of less than the Federally recognized threshold of $750,000, an in-depth financial compliance monitoring will be conducted annually.

Costs will be reimbursed by the Northwest Region Workforce Development Board to the Respondent(s) upon submission of the monthly expenditure report and cash request with full and proper documentation of the costs. Reimbursement will be made only for the line items and amounts included in the contract. A written request for modification must be made by the Respondent, and approved by the NW WDB, before any deviation from the contract budget may be incurred or reimbursed. Contract modifications will be subject to cost-effectiveness review prior to approval.

The Northwest Region Workforce Development Board will not reimburse any costs for programs / services / activities before a proposal is approved and a contract is extended.

Program income is defined as income received by a Respondent directly generated by contract or subcontract-supported activity, or earned only as a result of the contract or subcontract. The receipt of program income must be accounted for in the subcontracting agency’s financial reporting system. Program income must be committed to the

Section V: FINANCIAL STANDARDS AND REQUIREMENTS

https://nwwdb.org/policies/


particular funding title under which it was earned, and expended within the life of the contract unless otherwise notified. Respondents who anticipate generating program income must identify the amount and nature in their program proposal.

B. Respective Functions

All payroll functions for eligible program participants and staff will be the responsibility of the Respondent(s) in compliance with rules, regulations, and instructions issued by the U.S. Department of Labor, State of Missouri Department of Labor - Wage and Hour Division; State of Missouri Division of Workforce Development; and the Northwest Region Workforce Development Board. Therefore, the Respondent(s) shall assume all legal and financial responsibility for taxes, FICA, E-verify, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the State of Missouri and the Northwest Region Workforce Development Board, its officers, agents, and employees, harmless from and against, any and all loss; attorney fees; and damage of any kind related to such matters. The Respondent(s) will be responsible to inform their staff of the above statements.

The Northwest Region Workforce Development Board will be responsible for administrative functions and program oversight of the contract. This will include management information access, subcontract monitoring and the review of continuous improvement information processes.

The Respondent(s) must have the management capacity to administer a complicated Federal Grant Program and will be responsible for recruitment, intake, eligibility determination, registration, case management, job development, job placement, follow-up/retention services, and other contracted activities for WIOA Adult and Dislocated Worker programs. Upon approval of any program or activity for funding, the agency or organization operating such program(s) will be subject to an extensive set of reporting requirements as developed by the NW WDB, the U.S. Department of Labor, and/or the State of Missouri. These reports will be required as necessary to carry out monitoring and continuous improvement evaluation of programs as mandated by the WIOA regulations. Detailed reports will be expected at least on a monthly basis. C. Budget The budget should include staffing and other costs related to the delivery of WIOA Program services. All budgeted costs are subject to negotiation and funding availability. All costs will be reviewed to determine if they are reasonable, allowable, allocable, and necessary.

D. Accounting Standards

The Respondent must assure to maintain an accounting system which meets all current generally accepted accounting principles (GAAP) applicable to the agency. E. Allowable Costs 1. The Respondent shall assure that applicable Uniform Guidance, 2 CFR, parts 200 and 2900 for cost

principles shall be followed unless otherwise indicated by the WIOA, U.S. Department of Labor, Missouri Division of Workforce Development, or local NW WDB policies and guidelines.

2. In-Kind Services: If applicable, attach a description of services, materials, equipment, etc., to be provided to the program by your organization at no charge to the Northwest Region Workforce Development Board. Include the approximate dollar value of each.


F. Audit The Respondent will assure to complete an annual audit under the Uniform Guidance, 2 CFR, Parts 200 and 2900 or other applicable circular, or a program-specific audit conducted by an independent auditor. G. Records Retention

The Respondent(s) shall agree to retain records pertinent to all grants and agreements, including financial, statistical, property, applicant records, participant records, and supporting documentation for a minimum of three (3) years beyond the final date of receipt of funds for the program year; the acceptance of the audited financial statements by the Missouri Division of Workforce Development; and the resolution of any litigation, audit, or claim; and until written notification by the NW WDB that the records can be destroyed. Records for non-expendable property shall be retained for a period of three (3) years after the final disposition of the property. Records shall be retained in such a method that will preserve their integrity and admissibility as evidence in any audit or other proceeding. The burden of production and authentication of records shall be on the custodian of the records. H. Duplication of Funding

Respondent(s) will ensure that no duplication of funding or services (services provided with these funds or through other funding sources) will occur. I. Use of Funds

The Respondent(s) must ensure that no funds will be used to assist, promote, or deter union or organization of such. J. Conflict of Interest The Respondent(s) must agree to comply with the conflict of interest provisions of WIOA and the Conflict of Interest/Code of Conduct Policy of the NW WDB when administering any contract agreements. K. Nepotism The Respondent(s) must ensure compliance with regard to nepotism. L. Confidentiality

The Respondent(s) must ensure compliance with confidentiality requirements.

M. Compliance with Laws The Respondent(s) must ensure compliance with the Workforce Innovation and Opportunity Act (WIOA), WIOA regulations, US Department of Labor and Division of Workforce Development guidance, and all other applicable State and Federal laws when expending funds or conducting program activities.

N. Supplanting of Funds

The Respondent(s) must ensure that NW WDB programs do not supplant any Federal, State, or local program funds which would otherwise be available in the area.


O. Fraud and Abuse

The Respondent(s) must ensure that active procedures are in place to guard against fraud and abuse.

P. E-Verify

The Respondent(s) must ensure compliance with the Employment Eligibility Verification Program (E-Verify), Section 285.530.2, RSMo, which requires as a condition for the award of any contract or grant in excess of five thousand dollars by the State to a business entity, the business entity shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a Federal work authorization program with respect to the employees working in connection with the contracted services. Every such business entity shall also sign an affidavit that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. For more information and to enroll your organization in the program online, visit the Employment Eligibility Verification Program (E-Verify) website at: http://www.uscis.gov.

A. Proposal Due Date

Proposals must be received no later than 11:00 A.M. Central Daylight Time on August 17, 2017. B. Submission Requirements

1. Applicants must submit a combined proposal for Functional Leadership/Adult and Dislocated Worker Program services.

2. Six (6) copies of the completed proposal in a 3-ring binder, including all attachments, along with one original signature page, and one complete proposal package on a thumb drive must be submitted to:

Northwest Region Workforce Development Board

912 Main Street, Trenton MO 64683

ALL PROPOSALS SHOULD BE RECEIVED IN SEALED PACKAGES WHICH ARE CLEARLY MARKED: “FL/WIOA ADULT/DISLOCATED WORKER SERVICES PROPOSAL ENCLOSED – RFP #17-04”

The top page of the proposal package must include the completed Proposal Package Submission Sheet

3. Proposals are limited to 25 pages. NOTE: Attachments and required forms are not included in this page

count.

4. Proposals must be printed single-sided on 8.5” x 11” paper with 1” margins on each side using an 11 point Calibri font.

5. Each page must be sequentially numbered at the bottom of the page; attachments must also include page

numbers. Do not page-number the Proposal Package Submission Sheet (Attachment A), the Certification/Signature Page (Attachment B), or the Proposal Cover Pages (Attachment C).

6. The original proposal must be manually signed in blue ink by an official authorized to represent and bind the

proposing agency and should be marked “ORIGINAL”.

Section VI: PROPOSAL GUIDELINES AND SUBMISSON INSTRUCTIONS

http://www.uscis.gov/


7. Proposals must follow the “Proposal Response Format” (see next section).

8. Proposals that do not have all required attachments and do not follow length guidelines will be considered

non-responsive.

9. Respondent must demonstrate a general understanding of the service delivery system, the services solicited by this RFP and the ability to effectively and efficiently manage and deliver those requested services.

10. Giving incomplete or erroneous information or withholding important information could result in

disqualification or later, contract termination.

ALL PROPOSALS IN THEIR ENTIRETY MUST BE RECEIVED AT THE NORTHWEST WORKFORCE DEVELOPMENT BOARD OFFICE BY THE DEADLINE. FAILURE TO MEET THIS DEADLINE WILL RESULT IN REJECTION OF THE PROPOSAL.

HAND DELIVERED PROPOSALS WILL BE DATE/TIME STAMPED AT THE EXACT TIME OF RECEIPT. PROPOSALS MAILED OR COURIER DELIVERED MUST BE RECEIVED AT THE NORTHWEST REGION WORKFORCE DEVELOPMENT BOARD OFFICE ON OR BEFORE 11:00 AM CDT ON AUGUST 17, 2017 AND WILL BE DATE/TIME STAMPED AT TIME OF RECEIPT. FAXED OR E-MAILED PROPOSALS WILL NOT BE ACCEPTED. A public opening will be held at 11:15 A.M. CDT on August 17, 2017 at the NW WDB Office, 912 Main Street, Trenton, MO, 64683. A link to the live stream bid opening will be available on the NW WDB website for those unable to attend in person. Technical questions/inquiries must be sent via the NW WDB website (www.nwwdb.org) in the “Request for Proposals” link; those questions and the answers will be addressed by NW WDB staff and posted for all prospective bidders to view. The question and answer link on the NW WDB website will be available from July 25, 2017 through August 4, 2017. Response to questions will be posted within one (1) business day. No questions/inquiries will be accepted before or after that time period.

Proposals submitted are reviewed by the Northwest Region Workforce Development Board Executive Committee, in accordance with Section VI (Proposal Guidelines and Submission Instructions); Section VII (Proposal Response Format); and the mandatory attachments. Proposals will be scored based on criteria outlined in the Evaluation and Selection Form (Attachment E). Successful Respondent(s) will proceed to the negotiation process with the approval of the Northwest Workforce Development Board. Upon completion of successful negotiations, the Northwest Region Workforce Development Board will enter into a contract with the Respondent(s) for services as based on the response, negotiations, and funding availability, subject to approval by the Workforce Development Board.

Selection of Service Providers will be in accordance with Section 123 of the Workforce Innovation and Opportunity Act and Uniform Guidance 2 CFR parts 200 and 2900 and the Missouri Combined State Plan. All proposals must be assembled in the following response format: Proposal Cover Pages (Attachment C) Table of Contents

Section VII: PROPOSAL RESPONSE FORMAT



Narrative - NOTE: Include the section headings and the questions with your response.

A. Functional Leadership and Organizational Experience and Capacity

1. Describe your proposed Functional Leader’s experience managing and delivering Adult and Dislocated Worker programs and services outlined in this RFP in a One-Stop or Affiliate Job Center environment.

2. Describe your organization’s experience operating a programmatically integrated service

delivery model that has the needs of business and industry at the core of the operations.

3. Describe your organization’s experience conducting self-monitoring. Whose responsibility will it be to ensure contract compliance and to conduct self-monitoring? Include explanation of corrective action as issues are identified during self-monitoring.

4. Describe your organization’s experience functionally supervising staff employed by another

organization. Describe how issues are resolved and what degree of success have you achieved during resolution.

5. Describe how the Functional Leader will ensure services are delivered to under-served

populations; what marketing activities will be conducted in order to reach those individuals?

B. Management and Delivery of WIOA Adult and Dislocated Worker Program Services

1. Document your organization’s demonstrated ability to achieve performance outcomes for

workforce development programs. Furnish verifiable and accurate performance achievement data against established WIOA goals (in table format). Specifically address your past performance in the following areas with actual performance data (cite the source of your data and the date(s) the data was extracted).

a. Federal, State or local performance measures b. Training completion rate c. Job placement rate d. Average wage rate at placement e. Job retention rates 2nd and 4th quarters after exit f. Agency to participant cost ratio

2. Describe the innovative ways your WIOA Adult/Dislocated Worker staff will serve customers

with barriers to employment. Specifically address innovative services to ex-offenders, homeless individuals, veterans, non-English speaking individuals, and persons with disabilities.

C. Job Center Locations

1. In which Job Center(s) - One-Stop and/or Affiliate - are you proposing to serve customers?

2. If your proposal includes an Affiliate Center, what hours of operation will you keep and how

will the public be made aware of the hours and services available there? Describe the


proposed location (facility) and how the proposed location, hours and staffing needs are justifiable.

3. How will you serve customers beyond the walls the Job Center to ensure services are available to individuals in the entire sub-region or 18-county region?

D. Staffing The Contractor(s) will be required to hire and manage qualified and trained staff with the required skills and technical expertise to ensure the goals, objectives and requirements of this RFP are met.

1. Describe how the Respondent will conduct an orderly transition from the current Adult/DW service provider and deliverer of services to ensure there is no disruption in services or negative impact on our customers. Detail the action steps, strategies and time lines with specific dates for transitioning the services requested under this RFP. This should be presented in table format.

2. Describe how leadership will be selected and assigned to this Contract. How will staff be

held accountable for required/contracted program performance, outcomes, and expenditure levels?

3. How frequently does your organization conduct performance appraisals of staff and what

instrument is used for performance appraisals?

4. Provide justification for the proposed number of staff to serve customers in the One-Stop and/or Affiliate Job Center(s); how was the proposed number determined? If services are provided in a One-Stop Job Center, take into account the partner staff also serving customers. NOTE: Compare the staffing number to demographic data for the working-age population in the area you propose to serve, keeping in mind the new 2017 WIOA co-enrollment guidelines as you present proposed staffing numbers. Cite the source of your demographic data.

E. Participant Services/Record Keeping

1. Identify and implement collaborative strategies with any mandated partners that

demonstrate a seamless referral system and coordinated service delivery (to ensure services are not duplicated by partnering organizations).

2. Document how eligible participants will be co-enrolled in multiple WIOA programs and how Respondent(s) will track and coordinate co-enrollment. Be sure to check co-enrollment requirements of WIOA and Missouri Division of Workforce Development as you prepare your response.

3. Describe your outreach efforts to attract a sufficient number of job seekers so contractual

requirements are met. Further, document how you will identify and recruit job seekers who may be viable candidates for job postings but who are not engaged with the workforce system.

4. Outline your plan to conduct outreach to businesses, especially those in industries vital to the NW WDB regional economy.


5. Describe strategies that intend to: a. Ensure appropriate enrollments are based on both eligibility and suitability; b. Ensure at least 25% of participant training funds are budgeted, obligated and

expended on work-based learning strategies such as apprenticeships or on-the-job training placements;

c. Ensure appropriate expenditure levels of program dollars are met; and d. Maintain an appropriate agency to participant cost ratio.

F. Budget

1. Describe your organization’s funding structure; include all funding sources with which you operate and what percentage of your total funding is used for infrastructure (fixed) costs.

2. How will your organization ensure all proposed costs are reasonable, allowable, allocable, and necessary? What checks and balances are in place to connect the work of front-line staff with the work of your organization’s fiscal department?

3. Who will be responsible for checking the participant file/electronic record to ensure required eligibility and supporting documentation are complete prior to obligating and releasing WIOA funds? Does your organization have non-Federal funds with which to support disallowed costs should they occur?

4. Complete the budget worksheets found as Attachments D-1, D-2 and D-3, as well as program

participant benchmarks worksheet provided at the bottom of Attachment D-3. NOTE: If a proposer plans to bid on Green Hills, ABCD, and NW sub-regions, they must complete separate D-1, D-2, and D-3 worksheets for each sub-region.

G. All Required Attachments

PAGE

Attachment A: Proposal Package Submission Sheet............................................................ 20

Attachment B: Certification/Signature Page........................................................................ 21

Attachment C: Proposal Cover Pages................................................................................... 22

Attachment D-1: Worksheet for Staff Wages.......................................................................... 26

Attachment D-2: Budget Summary (Program Costs)............................................................... 27

Attachment D-3: Program Participant Costs and Program Benchmarks…............................... 28

Attachment E: Evaluation and Selection Form..................................................................... 29

Attachment F: Northwest Region Map…………………………………………………….......................... 31

Section VIII: ATTACHMENTS


Attachment A

Proposal Package Submission Sheet (To be placed on the top of the proposal package containing all required copies)

Date Issued Request for Proposal for 07/20/17 Functional Leadership and WIOA Adult & Dislocated Worker Services Workforce Innovation and Opportunity Act (WIOA)

A. Agency Name F. Type of Organization: __________________________________________________ ________ Private Non-Profit ________ Public Non-Profit B. Address ________ Private for Profit __________________________________________________ ________ CBO __________________________________________________ ________ School District C. Contact Person, Title, and Phone ________ Other

___________________________________________________ G. Area(s) proposed to serve: ____________________________________________________

________ Green Hills sub-region

________NW sub-region D. Name, Title, and Organization authorized to sign contract

________ ABCD sub-region ___________________________________________________ ___________________________________________________ H. Proposed total funds requested: ___________________________________________________ $___________________Green Hills E. Federal / Employer I.D. Number $___________________NW _____________________________________________________ $___________________ABCD Date Received:_______________________________________ Time Received:_____________________________________ Received By: ____________________________________________________________________________________________

SUBMITTING AGENCY PLEASE FILL IN THE INFORMATION BELOW

FOR NORTHWEST REGION WORKFORCE DEVELOPMENT BOARD USE ONLY


Attachment B

Certification/Signature Page

I hereby certify the following:

1. I have reviewed this response and am in full agreement with its content, including the introduction and specifications.

2. I have read and agree to abide by the NW WDB Assurances including E-Verify requirements and Complaint

and Grievance Procedures (found at www.nwwdb.org/rfp-adult-2017).

3. I have read and agree to abide by all NW WDB Administrative and Program Procedures (found at

www.nwwdb.org/rfp-adult-2017).

4. I possess the legal authority to represent ___________________________________________________.

Name of agency offering this response

5. All information presented in this response is true and correct, and shall be open to verification by the Northwest Region Workforce Development Board

6. All projected costs are reasonable and necessary for the proposed program, activity, and/or service. Workforce Innovation and Opportunity Act funds requested will not duplicate other funds already available, or which will be available, to pay any projected costs.

7. Should this proposal be approved, _______________________________________________________ agrees to abide by the Workforce Innovation and Opportunity Act, Department of Labor 20 CFR Part 652, and State and local guidelines as applicable to the Act.

SIGNATURE OF CHIEF EXECUTIVE OFFICER OR DESIGNEE

Signature_________________________________________________________________ (Please sign in blue ink)

Printed Name_____________________________________________________________ Title_____________________________________________________________________ Date_____________________________________________________________________

http://www.nwwdb.org/rfp-adult-2017

http://www.nwwdb.org/rfp-adult-2017


Attachment C

Proposal Cover Pages

Organization Information 1. Is your organization incorporated as: non-profit or for-profit?

A copy of the Respondents designation (as a private, non-profit, for-profit, public corporation, etc.) as granted by the U.S. Internal Revenue Service must be attached.

Page number of required IRS designation letter attachment _________

2. Type of Business Organization:

Sole Proprietorship Tax Supported Partnership Unit or Consortium of General Corporation or Specialized Governments Public Agency

3. a. The Respondent is established in accordance with State statutes and is authorized to conduct

business in the State of Missouri?

Yes No

A copy of the Respondent’s most recent State incorporation letter must be attached.

Page number of required State incorporation letter attachment _________

b. Does the Respondent, if a corporation, have a current (valid within one calendar year) Certificate

of Good Standing on file with the Missouri Secretary of State’s Office?

Yes No

Include a copy of your agency’s current Certificate of Good Standing, if you are a corporation. If you are not a corporation, please state.

__________________________________________________________

Page number of required Certificate of Good Standing attachment _________

4. The Northwest Workforce Development Board directs the work of the Missouri Job Centers in an

area that covers 18 rural counties. The respondent must agree to coordinate services / training / activities through the required primary One-Stop Job Center locations and at any proposed Affiliate Job Centers so participants in all 18 counties in the NW WDB region are served.

5. a. The Respondent must be able to assure equal employment opportunities to all persons in all

aspects of employment regardless of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Assurance of equal employment opportunities includes a written


Affirmative Action Plan, if 50 or more employees, or a written Policy Statement, if under 50 employees, as required by the Federal and/or State law.

Under 50 employees Written Affirmative Action Policy Statement on file

Over 50 employees Affirmative Action Plan on file OR Over 50 employees, not required by Federal or State law to have an Affirmative Action

Plan on file (please state legal reason for exclusion) I understand that this Plan or Policy Statement may be subject to review prior to the

award of a contract.

b. The Respondent must assure compliance with the Americans with Disabilities Act of 1990 (ADA) and any amendments thereto, by the effectiveness dates outlined within the Act.

Include a detailed description of your ADA compliance efforts and an assurance statement that you are currently in compliance and will comply with any future ADA requirements.

Page number of your ADA compliance efforts and assurance statement _______________

6. The Respondent must submit a copy of your most recent Audited Financial Statements and/or Balance Sheet, management letter and any audit findings with your proposal (unless one has been provided to the NW WDB within the last 12 months).

Submitted with response: Yes No Not Applicable

Page number of most recent audit (if applicable) ________________

7. Has your agency had any Federal or State contracts (ex. Missouri Work Assistance Program, Workforce Investment Act, Workforce Innovation & Opportunity Act, Temporary Assistance for Needy Families, Housing, Head Start, Youth Build, or other) that were either not renewed or terminated since July 1, 2010, in full or in part?

Contracts not renewed Yes No ______Year of term

Contracts terminated Yes No ______Year of term If yes, provide a brief explanation of changes proposed to overcome deficiencies or problems identified for contracts terminated or not renewed.

8. The Respondent must be able to obtain and submit documentation of insurance coverage including: director and officer liability insurance; general liability insurance; bonding at a minimum of $100,000 per individual; insurance for personal injury; insurance for theft, fire, and other damage; and worker’s compensation statue prior to the award of the contract. Include documentation of


coverage clearly identifying the respective, required coverage listed above (declaration of insurance prepared by the insurance agency) and amounts for each.

Documentation Submitted? Yes No

Page number of declaration of insurance _____________

If your agency does not have this coverage at the time of the response, please include the name of the agency from whom your organization would secure coverage. Include an assurance of coverage with amounts prior to the award of a contract.

9. Indicate the agency’s experience over the past four years (2011-2015) in reference to the following items:

a. Were grievances or complaints filed against the organization (not including

discrimination)?

Yes No

b. Were lawsuits or judgments filed?

Yes No

c. Were there investigations of fraud, abuse, conflict of interest, political activities, nepotism, or any criminal activities?

Yes No

d. Was there a default or breach of any contract?

Yes No

e. Was bankruptcy or receivership by this organization or a parent organization declared? Yes No f. Were there any discrimination complaints or rulings against the agency? Yes No

If any one of the above occurred, information must be provided which should include at a minimum:

Date of initiation Party or parties involved with specific reference to Federal funds Brief description of the circumstances Final disposition and date A brief explanation if action is still pending

The information above must be included as an addendum and may be submitted as a table, if desired.


Provision of false information, omission of relevant information and/or failure to include the above information may be grounds for not awarding a contract or canceling a contract, if awarded.

Information Provided? Yes No Not Applicable

Page number of above-noted items (if applicable) ___________

{The remainder of page intentionally left blank}


Attachment D-1

WORKSHEET FOR STAFF WAGES (9-Month Contract)

□ GREEN HILLS PROPOSAL* □ NW PROPOSAL* □ ABCD PROPOSAL*

*If a Respondent is proposing service delivery in more than one (1) sub-region, a separate page for each sub-region must be completed. Be sure to check the appropriate sub-region box above.

EXPLANATION OF WORKSHEET FOR STAFF WAGES This attachment is designed to give specific information about the Respondent’s staff necessary to operate WIOA Programs. Salaries and wages paid to employees of the contract for work, including overtime, is to be considered when computing staff wages. Also include payment for time not worked, including sick leave, vacation, holidays, and other paid absences (jury duty, military duty, etc.). 1. STAFF POSITION – Enter the name/title of each staff position whose salary will be paid out of this contract. 2. ANNUAL SALARY – Enter the total amount of salary earned from all sources for the position indicated

regardless of the percentage of salary paid out of the contract. 3. ANNUAL FRINGE – Enter the total amount of fringe benefits from all sources for the position indicated

regardless of the percentage of fringe paid out of the contract 4. PERCENT OF STAFF SALARY/FRINGE THROUGH THIS PROPOSAL – Enter the percentage of salary/fringe for

each staff position from WIOA funds. 5. PERCENT OF STAFF SALARY/FRINGE THROUGH OTHER FUNDS – Enter the percentage of salary/fringe for each

staff position supported by other funds. 6. IN-KIND CONTRIBUTIONS – Enter the total non-WIOA contributions from other sources for each staff

position, if any.

Staff Name / Position Annual Salary Annual Fringe % of staff salary/fringe

supported through this proposal

% of staff salary/fringe

supported through other funds

In-Kind Contributions

1 $ $ % % $

2 $ $ % % $

3 $ $ % % $

4 $ $ % % $

5 $ $ % % $

6 $ $ % % $

7 $ $ % % $

TOTAL $ $ % % $


Attachment D-2

BUDGET SUMMARY PY 2017 WIOA Adult/Dislocated Worker Program Costs (9-Month Contract)


*If a Respondent is proposing service delivery in more than one (1) sub-region, a separate page for each sub-region

must be completed. Be sure to check the appropriate sub-region box above.

Line Item Total Cost Funds Requested

Through this Proposal In-kind Contributions

Staff Wages * $ $ $

Staff Fringe * (_________%) $ $ $

Staff Travel (lodging, meals, mileage) $ $ $

Staff Professional Development $ $ $

Facility Costs (rent, utilities, phone, copier,

supplies, etc.) for Job Center identified in this RFP.

(Paid by WDB)

Affiliate Job Center Costs:

Occupancy Costs (rent, utilities, maint. etc.) $ $ $

Communications (phone, internet) $ $ $

Postage $ $ $

Copier $ $ $

Supplies $ $ $

Other: (Please explain) ______________ $ $ $

Indirect Cost Rate/DeMinimus _____% (please indicate ICR or DeMinimus)

$ $ $

Cognizant Agency _________________

Program Oversight/Administration (limited to 5% of total contract)

$ $ $

Profit % ________

(for-profit organizations only) $ $ $

Total Agency Costs $ $ $

Total Participant Costs** $ $ $

TOTAL COSTS $ $ $

Agency to Participant Cost Ratio:

Agency (Total agency costs / Total costs) %

Participant (Total participant costs / Total costs) %

* Complete staff wages worksheet (Attachment D-1) prior to completing this line item ** Complete detailed information on

number of proposed participants to be served and associated costs (Attachment D-3) Only one source of program operating

costs is allowable. For example: If indirect cost rate is selected, program oversight and profit % may not be requested.


Attachment D-3

PY 2017 WIOA Adult & Dislocated Worker Participant Costs (9-Month Contract)


*If a Respondent is proposing service delivery in more than one (1) sub-region, a separate page for each sub-region must be completed. Be sure to check the appropriate sub-region box above.

Participant Service Costs:

On-the-Job Training (OJT) $

Transitional Jobs $

Occupational Skills Training (Individual Training Accounts/ITAs) $ Work Experience / Internships $ Apprenticeships & Pre-Apprenticeships $ Transportation $ Child/Dependent Care $ Other Support Services (participant supplies, uniforms, housing, utilities, educational costs required for training, etc.) See NW WDB Supportive Services Policy for a list of allowable supportive services

$

Total $

PY 2017 Adult & Dislocated Worker Program Participants (9-Month Contract)

WIOA Adult & Dislocated Worker Participants to be Served:

# of OJT Participants

# of Transitional Job Participants

# of Occupational Skills Training / ITA Participants

# of Apprenticeship & Pre-Apprenticeship Participants

# of Work Experience / Internship Participants

Total


Attachment E

MANDATORY ITEMS (Proposals that do not have all required attachments will be considered non-responsive.)

Proposal Package Submission Sheet (Attachment A)

Certification/Signature Page (Attachment B)

Proposal Cover Pages Completed (Attachment C)

ALL MANDATORY ITEMS PRESENT YES NO

A. FUNCTIONAL LEADERSHIP AND ORGANIZATIONAL EXPERIENCE AND CAPACITY 1. Functional Leader’s experience appears adequate. __________

2. Experience of Contractor(s) key staff that would be involved in delivering integrated services is

evident. __________

3. Process for organizational self-monitoring for performance and compliance is detailed and appropriate. __________

4. Services to under-served populations are outlined and sufficient detail provided. __________

5. Firewall between Functional Leader and One-Stop Operator is described and Respondent

appears to understand the requirements of each. __________

Total Section Score Available 15 – Score Given __________

B. MANAGEMENT/ DELIVERY OF WIOA ADULT & DISLOCATED WORKER PROGRAM SERVICES

1. Demonstrated ability to achieve performance outcomes. __________

2. Proposed strategies for effective program outcomes. __________

3. Innovative strategies to serve customers with barriers are documented. __________


C. JOB CENTER LOCATIONS

1. One-Stop and Affiliate Center sites are noted and the facility(ies) appropriate. __________

2. If an Affiliate Center is proposed, public awareness plan is presented; hours of operation are justified. __________

3. A strategy to serve customers outside the Job Center contains details that indicate intent to serve all customers in the sub-region/region. __________


D. STAFFING

1. Orderly transition and detailed action steps outlined to ensure no disruption of service to customers. __________

Evaluation and Selection Form


2. The leadership selection process is noted and appropriate staff assigned will be held accountable for program outcomes, performance, and expenditures. __________

3. Frequency of staff appraisals and the instrument used to conduct performance appraisals is satisfactory. __________

4. The proposed number of staff is justified and comparison of demographic data to staffing needs demonstrates such. __________

Total Section Score Available 15 – Score Given _________

E. PARTICIPANT SERVICES / RECORD KEEPING

1. Processes for accurate, timely program paperwork/documentation and eligibility determination are sound. __________

2. Collaborative strategies are presented; seamless referral and coordinated service delivery includes detail to ensure non-duplication of services. __________

3. Co-enrollment strategies and processes are detailed. __________

4. An outreach plan to serve business and industry is presented; the plan includes specific details about the industries vital to the NW WDB region. __________

5. Comprehensive strategies to ensure appropriate enrollments and appropriate expenditure levels are met have been described. ___________


F. FISCAL / BUDGET 1. Organizational evidence of operating resources, staffing, equipment and supplies to meet goals

and objectives. ___________

2. Proposed budget ___________

3. Audit report ___________

4. Cost per participant ___________

5. Agency to participant cost ratio ___________


G. BONUS

Letter of intent to bid submitted ___________

Total Bonus Section Score Available 5 – Score Given ___________

Total Score Available 100 points + 5 BONUS points Total score given ___________

Proposal From: ________________________________________________________________________

Evaluator Number: __________________ Date Evaluation Completed: _________________________


Attachment F

NORTHWEST (Atchison, Gentry, Holt, Nodaway and Worth) ABCD (Andrew, Buchanan, Clinton and DeKalb)

GREEN HILLS (Caldwell, Daviess, Grundy, Harrison, Linn, Livingston, Mercer, Putnam and Sullivan)

Northwest Workforce Development Board Region (Sub-regions Shown)

NORTHWEST REGION WORKFORCE DEVELOPMENT BOARD · The expected contract term under this solicitation...

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