NORTHERN RESEARCH AWARDS Common Application Form

2017-2018• • GUIDELINES AND INSTRUCTIONS •

Deadline for submission of the Common Application Form and for completing the online NSTP form: Thursday, October 26, 2017

Your completed Common Application Form must be submitted along with the completed UAlberta North Internal Signature Page for Applications and Proposals.

The Signature Page is NOT for RSO - UAlberta North will coordinate the block grant with RSO after the adjudication process.

Please ask your supervisor to complete the Supervisor’s Evaluation Form. Your supervisor must send it directly to the UofA Northern Research Awards Committee by emailing northres@ualberta.ca . Please use Guidelines and Instructions included on the form.

Send electronic copy of the Common Application Form and attachments to: northres@ualberta.ca. Please state clearly in the subject line your name and common application form, e.g. John Smith - Common Application Form October 2017.

Please send One hard copy of the Common Application Form and attachments and One signed copy of the NSTP online application to:

UofA Northern Research Awards Committee

UAlberta North Ring House 3, University of Alberta, Edmonton T6G 2E1

Enquiries: Trish Fontaine (trish.fontaine@ualberta.ca) | 780-492-5717)

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The UofA Common Application Form must be used for both the UofA Northern Research Awards and the Northern Scientific Training Program (NSTP).

Please note that if you are eligible to apply for NSTP funds (see below), you are also required to fill the online NSTP application form available at https://nstp-pfsn.fluidreview.com/ See the Student Manual for guidance on filling the online form. It is available at NSTP 2017-2018 Information Manual

Please open all documents in Adobe Acrobat

NORTHERN RESEARCH AWARDS Common Application Form • GUIDELINES AND INSTRUCTIONS •

There are FIVE sections to the Common Application Form:

• SECTION A: STUDENT INFORMATION• SECTION B: DISCIPLINE, PROJECT, RESEARCH• SECTION C: PERIOD IN THE NORTH, BUDGET, FUNDS• SECTION D: NORTHERN RESEARCH LICENCE(S) / PERMIT(S) and COMMUNITY ENGAGEMENT & OUTREACH• SECTION E: DECLARATION AND SIGNATURE

Below are some explanatory notes for each section to assist you while filling out the application.

SECTION A: STUDENT INFORMATION

Please ensure you fill ALL the sections. Use drop down menus where provided to specify relevant information.

Please note that the collection of personal information is pursuant to Section 32-C of the Freedom of Information and Protection of Privacy (FOIPP) Act, for the purposes of verifying and evaluating your eligibility for and to operate and administer the UofA Northern Research Awards. Your personal information is protected by the privacy provisions of the Freedom of Information and Protection of Privacy Act (Alberta) and the Privacy Act (Canada).

Eligibility for NSTP: You must be enrolled full-time in a degree program at the University of Alberta and must be a Canadian Citizen or permanent resident. Priority is given to graduate students; but 4th year honours students intending to continue in a graduate program are also eligible.

NSTP will provide one year of funding for thesis-based research at the undergraduate level, up to two years of funding for thesis-based research at the Masters level and up to three years of funding for thesis-based research at the Doctoral level.

Eligibility for UofA Northern Research Awards: Open to all graduate and 4th year undergraduatestudents (domestic and international) enrolled full-time in a degree program at the University of Alberta.

Applicants can apply for only one UofA Northern Research Award per year to a maximum of 3 grants per Master’s and 4 grants per PhD program.

SECTION B: DISCIPLINE, PROJECT, RESEARCH

Both the NSTP and the UofA Northern Research Awards support projects on northern topics from ALL disciplines and in multidisciplinary fields.

Please devote a good amount of time developing your proposal and seek input from your supervisor(s) to strengthen it further. The adjudication committee will be looking for strong and well thought out proposals.

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NORTHERN RESEARCH AWARDS Common Application Form

• GUIDELINES AND INSTRUCTIONS •

Definition of North: The term ‘North’ is understood to include that part of Canada which lies north of the southern limit of the discontinuous permafrost zone in Canada (arctic and subarctic).

The NSTP considers applications for research in the other circumpolar countries, as identified by the Arctic Council: Alaska (U.S.A.), Iceland, Finland, Greenland (Denmark), Norway, Russia and Sweden, considering the following:

• The general boundary for eligible research in Finland, Norway and Sweden is the southern limit of discontinuous permafrost (Brown Line) in each country.

• Research projects carried out in all of Alaska, except for the "panhandle", and in all areas of Greenland (Denmark), are eligible.

• For Iceland, eligibility will be determined on a case by case basis.

• In Russia, the general boundary is the southern limit of discontinuous permafrost. In addition, the entire territories of the Kamchatka Oblast, the Magadan Oblast and Republic of Sakha (Yakutia) are eligible.

• Areas outside of the discontinuous permafrost zone but adjacent to the Arctic Ocean will be considered on a case by case basis.

Please ensure your field site is located north of the marked sporadic-discontinuous permafrost line. See map at http://www.acuns.ca/Interactive%20Map.htm and use its interactive tool to determine if your field location is within the shown boundary (same as the NSTP boundary). Below is an image of the interactive map for your reference.

NORTHERN RESEARCH AWARDS Common Application Form

• GUIDELINES AND INSTRUCTIONS •

Description of project

This is an important section of your application form. Please spend some time crafting your description and give attention to how you present your project. Remember that the members of the adjudication committee assessing your application come from different disciplinary backgrounds, so keep your prose comprehensible and accessible to all readers.

The brief description of the project (maximum limit of 500 words) should include, in non-technical language, project objectives, methodology, and significance of the research. The description should not be a duplicate of another supported project, nor should it be a copy of a project description submitted in a previous year and/or by another student.

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For the UofA Northern Research Awards, the ‘North’ also includes the Northern Alberta Development Council (NADC) Area of Alberta (NADC map below). If you are unsure if your project falls within this are please send the coordinates of your project to trish.fontaine@ualberta.ca (in decimal degrees).

NORTHERN RESEARCH AWARDS Common Application Form • GUIDELINES AND INSTRUCTIONS •

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The detailed research proposal must be prepared in a separate document. Please print this and include it with the completed application form.

The maximum word limit for the detailed research proposal is 1500 (excluding references and schedule). Use language that can be understood by a non-specialist. Provide information on: Scope and rationale for the research; Methodology; Relevance and significance of your research; References; work schedule. Please provide information on progress of research if your project is not in its first year.

For UofA Northern Research Awards — justify the project if it falls outside the geographic area of focus; use an additional sheet if necessary;

For NSTP research projects in northern regions of other circumpolar countries — provide a separate sheet indicating: i) the relevance of foreign study to northern studies in Canada; ii) the relevance of the foreign study to previous and planned work by the student on the Canadian North; iii) the organizational and financial support provided in the host country; iv) reference to any authorizations and licenses required to conduct research in the host country.

SECTION C: PERIOD IN THE NORTH, BUDGET, FUNDS

You must provide an estimate for the total time you anticipate spending in the North for your field work. Additional boxes have been provided in case your plans include multiple visits to the field site.

Students are encouraged to spend a longer time in the field to gain better understanding and appreciation of the North. For those who spend less than 21 days in the field, please include in the space provided on the form a detailed explanation to justify a short stay.

Budget, Funds:If you and your project qualify for NSTP funding, you MUST apply to that source as well as for a UofA Northern Research Award.

It is very important to remember that both the NSTP and UANRA are intended ‘to assist in defraying the additional costs attributable to northern research projects (i.e. transportation costs, living expenses, freight costs and interpreter fees), and are therefore supplementary in nature. You are expected to have secured or be in the process of securing other funding to support your research project. It could also be in-kind support.

The combined NSTP and UofA Northern Research Awards will not exceed $8,000. The average award for NSTP is $2,500-$3,000; and for the UofA Northern Research Awards is $3000-$4000.

The requested amount cannot exceed the maximum allowable per student ($4,000 for NSTP, and $8,000 for UofA Northern Research Awards); the combined total requested for NSTP + UofA Northern Research Awards cannot exceed the maximum of $8,000.

Note that the total project cost is the total costs to complete the project as proposed (i.e., the funds requested from this application, and expenses covered from other funding sources).

NORTHERN RESEARCH AWARDS Common Application Form • GUIDELINES AND INSTRUCTIONS •

Please see table below for the maximum amount allowed for specific budget items.

Budget items Eligibility Travel Eligible both awards

Includes taxis, car rentals, flights, train, boat rentals, ATV/snowmobile rentals

Airfare - Please see special northern fares offered, as well as student pass programs or ask UAlberta North

Eligible both awards - Economy rates only - Use University TAP form

Ground transportation Eligible both awards40 cents/km To and from furthest field siteTo and from furthest field site*As per University policy, private automobile cannot beused for business travel that will exceed 800 kilometersin distance (round trip). The use of the University carrental agreement is more cost effective, in most cases,depending on the length of stay.

Subsistence NSTP - $40 meal allowance/receipted groceriesfor one person only (awardee only).UANRA - $40 meal allowance/receipted groceries for a maximum of two people (if you are applying for funds for a student assistant – see below)

Freight costs (into the field and from the field) Eligible both awards

Field supplies Eligible UANRA only

Translator/Interpreter/Interview (in the field only) Eligible both awards $35/hour or per interview

Cost of student assistants (only applicable to UofA Northern Research Awards). This will only be considered for safety in remote area research and if funding allows

Eligible UANRA only $1,500/month

Research license application fee Eligible both awards

for research carried on outside the NSTP's geographical boundary (see map attachment);

Accommodations Eligible both awards - use HAP / Air Bnb when possible

NORTHERN RESEARCH AWARDS Common Application Form • GUIDELINES AND INSTRUCTIONS •

The NSTP does not fund field schools. If a group of students are working on the same general project in one geographic area, then very distinct, individual project descriptions should be written for each individual highlighting their unique research contribution to the overall project. In doing so, there will be no misunderstanding by the NSTP Committee in its interpretation of the research objectives.

SECTION D: NORTHERN RESEARCH LICENCE(S) / PERMIT(S)

All research in Yukon, NWT, Nunavut, and National Parks is subject to strict licensing requirements. Review the Research Licensing in Northern Canada — Visit Field Research Office site

Your research project may also be subject to additional licensing requirements, e.g., for work on fish or wildlife.

All certifications, permits, and research licenses (including ethics, animal care, and environmental assessments) must include the name of the project and the student. For UofA Northern Research Awards, the University of Alberta must be named as a project sponsor and for NSTP grants, Polar Knowledge Canada (PKC-NSTP) must be named as a sponsor on the approvals.

ALL licenses, permissions, approvals etc., must be obtained before leaving for the field and copies provided to the UofA Northern Research Awards Committee, Ring House 3 before research grant funds will be released.

Please note that NSTP funds CANNOT be used:____________________________________________________________________________________

• to provide employment for students;

• for research carried on outside the NSTP's geographical boundary (see attached map;

• for research which does not necessitate a sojourn in the Canadian North (e.g. archival research,data collection, laboratory analysis, production of publication, conference presentation, etc.);

• to support students going on field courses, or for the purpose of a practicum;

• for the purchase of equipment;

• as a travel subsidy for students to report back to communities;

• for field assistants accompanying the primary researcher;

• for payment of salaries other than interpreter fees in the field;

• for post-doctoral studies;

NORTHERN RESEARCH AWARDS Common Application Form

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Community engagement and outreach:

Please ensure you provide detailed infomration in this mandatory section of the form as it requires you to outline plans for communicating your research and its anticipated outcomes to northern communities and stakeholders. If you are conducting research in isolated locations, you may not immediately see the need for interacting with northern communities. Nonetheless, it is a requirement and it is expected that you find creative ways of communication and engagement such as through blogs, teleconference calls, or other means. If you do not know which communities to reach out to then please consult with the relevant licensing agency or UAlberta North to advise you.

SECTION E: DECLARATION AND SIGNATURE This section comprises two parts.

The first is the student’s declaration that the proposed research is compatible with the University of Alberta’s policies on research and must comply with ACUNS Ethical Principles for the Conduct of Research in the North(http://acuns.ca/website/ethical-principles/). Any research involving study of human or animal subjects or contact with northern communities must be approved by the appropriate University Research Ethics Board (REB). See the UofA Research Ethics Office page at http://www.reo.ualberta.ca/.

The second part of this section is a declaration by both student and supervisor that the proposed research is part of the student’s thesis work, that the research is in accordance with UofA research policies and procedures, that all information is correct and accurate, and reporting obligations and deliverables associated with the grant are understood and will be met.

Remember that this is an extremely competitive grants program. There are limited funds and a large number of applications are received each year. Not all applications are successful so it is very important that your submission is well written and well supported.

• GUIDELINES AND INSTRUCTIONS •

CHECKLIST

� UofA Supplementary Signature Page

o This form should be signed by you (as principal investigator), your supervisor (as co-investigator), your department chair and the dean of your faculty. This is not for RSO,but an internal signature page. UAlberta North will coordinate with RSO on the finalsignoff of the application.

� One hard copy of the Common Application Form including o Detailed research proposal

o If applicable, additional sheet justifying project

if it falls outside the geographic area of focus in the case of the UofANorthern Research Awards;

if the project falls in the northern regions of circumpolar countries other thanCanada in the case of NSTP

� Electronic copy of the completed Common Application form to northres@ualberta.ca.

� One hard copy of the signed NSTP online application form.

Send / drop off hard copies of the completed application forms by Thursday October 26th:

UofA Northern Research Awards Committee

UAlberta North

Ring House 3, University of Alberta , Edmonton, Alberta, T6G 2E1

NORTHERN RESEARCH AWARDS Common Application Form • GUIDELINES AND INSTRUCTIONS •

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electronic submissions are not accepted as a complete submission.)

� Supervisor’s Evaluation form. Please ensure your supervisor sends the completed form directly to the Northern Research Awards Committee by emailing northres@ualberta.ca by October 26.

Common Application Signature Page

Project title:

Supervisor:

Grant or Award Applying to: NSTP UANRA

Permitting & Ethics

Permitting & Ethics: Proper permitting, ethics, and licensing are the responsibility of the student and supervisor. If awarded, funds will not be dispersed until copies of all required permits/licenses are sent to UAlberta North at northres@ualberta.ca .

Required for study (check those that apply):

Northern Permits:

Human Ethics:

Animal Care:

Location of study:

This signature form is not for RSO, but for UAlberta North internal requirements and it is required for the application to be considered for funding.

If awarded, the funds will be managed out of a pot account held under UAlberta North.

Final submission package can be emailed to northres@ualberta.ca and a hard copy dropped off at Ring House 3 – please check requirements on the number of copies.

Any questions can be directed to trish.fontaine@ualberta.ca, 780-492-5717

Signatures:

Student applicant

Supervisor

Department Chair

Dean of Faculty

Type/print name

_______________________

Signature

_______________________

_______________________

_______________________

__________

__________

__________

__________

Date

NORTHERN AWARDS

Supervisor's Evaluation Form

Note to the Supervisor: The information you provide on this evaluation is especially important for adjudication of the proposal in the competition (UofA Northern Awards and NSTP). Your evaluation will also be used by the adjudication committee to nominate a candidate for NSTP's three special awards. Please provide an evaluation of the student as well as the project. Focus comments on the quality of the research, the training component of the project, how the fieldwork relates to the student's studies, and how he/she will benefit from the experience. Also indicate if any support is provided to the student/project from you and/or the Department.

SUPERVISOR NAME STUDENT NAME

DEPARTMENT

EVALUATION OF THE PROPOSED RESEARCH PROJECT

ABILITY OF STUDENT/TRAINING COMPONENT: What qualities/abilities does this student bring to this project that will see it brought to successful completion, and how will they benefit from their experience?

ADDITIONAL SUPPORT: What support (financial and other) will be provided to the student/project from you/the Department. Indicate steps taken to accommodate any shortfalls in the student's funding for this project.

DO NOT RETURN THIS FORM TO THE APPLICANT. PLEASE FORWARD DIRECTLY TO: northres@ualberta.ca

NORTHERN RESEARCH AWARDS Common Application Form 2017_2018

APPLYING FOR:UofA NORTHERN RESEARCH AWARDS

DATE mm/dd/yyyy

SECTION A: STUDENT INFORMATION

FIRST NAME LAST NAME DEPARTMENT

STATUS STUDENT ID E-MAIL

PERMANENT ADDRESS

CITY PROVINCE POSTAL CODE TELEPHONE

ACADEMIC LEVEL GRADUATE PROGRAM YEAR OF PROGRAM

SECTION B: DISCIPLINE, PROJECT, RESEARCH

DISCIPLINE

PROGRAM OF STUDY

NAME OF SUPERVISOR E-MAIL OF SUPERVISOR

1

NSTP

Amountrequested

Amountrequested

GEOGRAPHIC FOCUS

Other

FIELDWORK LOCATION COORDINATES : Please use decimal degrees

If your fieldwork is outside of Canada, please select circumpolar country and name location below:

Name location of fieldwork in the circumpolar country selected:

2

Refer to information in the guidelines and maps to identify your fieldwork location.

Name location of fieldwork

Have you received prior funding from NSTP and/or UANRA? (Please list year/s awarded funding)

Yes No Year/s

PROJECT TITLE

BRIEF DESCRIPTION AND SIGNIFICANCE OF PROJECT (maximum 500 words)

3

WORD COUNT

DETAILED RESEARCH PROPOSAL should include scope and rationale for the research;

methods; references; schedule. Please refer to attached guidelines for more information.

PLEASE PRINT YOUR DETAILED PROPOSAL IN SEPARATE PAPER AND INCLUDE IT

WITH THE PRINTOUT OF THIS COMPLETED APPLICATION FORM

Maximum 1500 words, excluding references and schedule - please include final word count.

Required Font Type of detailed proposal: TIMES NEW ROMAN

Required Font Size: 11

Required Spacing: 1.5

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SECTION C : PERIOD IN THE NORTH, BUDGET

Total estimated number of days in the north:

From To

Please provide detailed explanation if the duration of your field work is less than a total of 21 days

BUDGET: Please work with your supervisor on what YOUR field research costs are within their broader lab (Total Project costs). Make sure you look at what is eligible for each funding source - see next page. OPEN in ADOBE ACROBAT!! Not Google or your web browser

Expense type NSTP request

max $4,000.00

Northern Awards request max $8,000.00

Total request

max $8,000.00 Total project cost

Travel Air, ground , accomodations or other

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________ Subsistence Per diem or cost of food (per diem is $40 per day X's # of days out )

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________ Other costs You may include costs such as freight; translation; research license application fee; reporting, etc.

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

________________ $ ______________ $ ______________ $ ______________ $ ______________

TOTALS $ ______________ $ ______________ $ ______________ $ ______________

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BUDGET JUSTIFICATION: Be clear in why you need supplemental funds to carry out your research. Rememberthe funds you are applying for are for the field research portion of your project.

SUBSISTENCE ( Detail costs and justify)

OTHER COSTS (Detail costs and justify)

6

TRAVEL (Detail costs and justify)

OTHER SOURCES OF FUNDING APPLIED FOR AND/OR FUNDS RECEIVED (You are required to include information about othersources of funding including in-kind support as both the UANRA and NSTP provide only supplementary funding. Please refer to the guidelines for more information)

GRANTING AGENCYDATE APPLIED mm/dd/yyyy

AMOUNT REQUESTED

AMOUNT RECEIVED

SECTION D : NORTHERN RESEARCH LICENCE(S) / PERMIT(S) AND COMMUNITY ENGAGEMENT & OUTREACH Please attach copy of licence/permit with your application

NAME OF ORGANIZATION

DATE APPLIED (mm/dd/yyyy) APPROVED

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IN-KIND SUPPORT (Please provide detailed information on the sources and type of in-kind support. Use additional sheet if needed.)

USE THIS SPACE TO INCLUDE ADDITIONAL INFORMATION REGARDING LICENCES AND PERMITS (for example, if your licence or permit is pending, indicate when you expect to receive it)

8

Please outline your plans for communicating your research and its anticipated outcomes to northern communities and stakeholders. What methods would you adopt to connect and engage with communities situated closest to the location of your field work?

Supervisor name Signature

Confirm Supervisor's Evaluation Form submitted to your supervisor:

UAlberta North Signature form attached: (You are not required to have RSO sign the final section of the signature form)

SECTION E: DECLARATIONS AND SIGNATURESDECLARATION OF STUDENT AND SUPERVISOR: We certify that: 1) the research is part of the student's thesis work; 2) we are aware that participation in the project must be in accordance with University of Alberta obligations and all applicable research policies and procedures; 3) The information provided in the application is complete and accurate; AND 4) we fully understand and accept reporting obligations and other deliverables associated with this grant.

We hereby confirm that this proposed research and its associated activities are compatible with the UAlberta Research Policies and with the ACUNS Ethical Principles for the Conduct of Research in the North; and we have taken necessary steps to acquire the relevant research licence (s) / permit(s).

In signing, we recognize the necessity to manage, in a responsible fashion, all monies awarded. In signing, we are also indicating that we accept the responsibilities as outlined.

OUTLINE OF ESPONSIBILITIES OF STUDENT WITH THE SUPERVISOR: Scope, budget, grad student rights, intellectual property, community consultation/s, collection permit/s, affiliations/collaborations. Certification: Human Ethics; Animal care; Biohazard. Research Licenses (NT, Nunavut, National Parks, etc.). Reporting: Funders, Licensers, Communities etc.

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Send electronic copy to: northres@ualberta.caPlease state clearly in the subject line your name and common application form. e.g. John Smith – Common Application Form - October 2017

Submit one hard copy to: UofA Northern Research Awards Committee Ring House 3, University of Alberta

Student name Signature

NORTHERN AWARDS

Supervisor's Evaluation Form

Note to the Supervisor: The information you provide on this evaluation is especially important for adjudication of the proposal in the competition (UofA Northern Awards and NSTP). Your evaluation will also be used by the adjudication committee to nominate a candidate for NSTP's three special awards. Please provide an evaluation of the student as well as the project. Focus comments on the quality of the research, the training component of the project, how the fieldwork relates to the student's studies, and how he/she will benefit from the experience. Also indicate if any support is provided to the student/project from you and/or the Department.

SUPERVISOR NAME STUDENT NAME

DEPARTMENT

EVALUATION OF THE PROPOSED RESEARCH PROJECT

ABILITY OF STUDENT/TRAINING COMPONENT: What qualities/abilities does this student bring to this project that will see it brought to successful completion, and how will they benefit from their experience?

ADDITIONAL SUPPORT: What support (financial and other) will be provided to the student/project from you/the Department. Indicate steps taken to accommodate any shortfalls in the student's funding for this project.

DO NOT RETURN THIS FORM TO THE APPLICANT. PLEASE FORWARD DIRECTLY TO: northres@ualberta.ca