MANA 3319 A PANDEY Managing Social Responsibility and Ethics September 12, 2007.
NORTH CAROLINA UNDERGROUND STORAGE TANK SECTION … · Asheville, NC Phone: (888) 977-3319...
Transcript of NORTH CAROLINA UNDERGROUND STORAGE TANK SECTION … · Asheville, NC Phone: (888) 977-3319...
NORTH CAROLINA UNDERGROUND STORAGE TANK SECTION HEALTH AND SAFETY STANDARD OPERATING PROCEDURES MANUAL MAY, 2014 NC Underground Storage Tank Section Division of Waste Management Department of Environment and Natural Resources
FOREWORD
This manual contains the health and safety standard operating and field procedures used
by NC Underground Storage Tank (UST) Section employees during field operations. The
specific procedures outlined are based on current health and safety law, good practice, and on the
experience of Section personnel over the years.
This manual shall be provided to each UST Section employee engaged in field
operations. Each employee is expected to read and be familiar with each section of the manual.
This manual will serve as a source-book for training new employees as well as a reference
document. It will be periodically reviewed and updated. When changes are made in the manual,
an email announcing the change will be sent to UST Section employees. The updated version
will be posted on the DWM safety web page at http://portal.ncdenr.org/web/wm/safety.
TABLE OF CONTENTS
SECTION 1 INTRODUCTION………………………………………….…………………….1
SECTION 2 PRE-FIELDWORK REQUIREMENTS…………………………………...….…1
2.1 Training Program……………………………………………………………………....1
2.2 Medical Monitoring Program…………………………………………………….……4
2.3 Personal Protective Equipment………………………………………………………...7
2.3.1 Purchase of Prescription Eyeware…………………...………………..………….…7
SECTION 3 FIELDWORK PREPARATION………..………………………………………..8
3.1 Underground Utilities…………………………………………………………………..8
3.2 Handling and Transporting Liquids/Hazardous Materials……………………………8
3.2.1 Sodium Bisulfate…………………………………………..…………………..…8
3.3 Safety Data Sheets……………………………………………………………….……9
SECTION 4 WHAT TO DO IN CASE OF AN INJURY……………………………………..10
4.1 Injury/Illness Covered By Workers’ Compensation……………………………………12
4.2 Reporting of Incidents……………..……………………………………………………12
4.3 Location and Use of First Aid Kits……………………………………………………..12
SECTION 5 FIELD WORK……………………………………………………………………13
5.1 Set up……………………………………………………………………………………13
5.1.1 Eyewash Bottles……………...…………………………………………………..13
5.1.2 Buddy System……………………………………………………………………13
5.2 Sampling…………………………………………………………………………………13
5.2.1 Soil Sampling With Augers ……………………………………………………..13
5.2.2 Water Sampling………………………………………………………………….14
5.3 Miscellaneous Sampling Considerations………………………………………………14
5.3.1 Heat Stress………………………………………………………………………14
5.3.2 Cold Stress………………………………………………………………………15
5.3.3 Bloodborne Pathogens…………………………………………………………..15
5.3.4 Radiation………………………………………………………………………15
5.3.5 Confined Space Entry……………………………………………………………15
5.3.6 Drum Sampling……..……………………………………………………………16
5.3.7 Safe Lifting………………………………………………………………………16
5.4 Roadside Safety…………………………………………………………………………17
5.4.1 Procedures for General Roadside Work………..…………………..…………...……17
5.4.2 Procedures for Tank Inspector Work…………………………………………….18
5.4.3 Accident Reporting Kits…………...…………………………………………….18
5.4.4 DENR Drug and Alcohol Policy…...…………………………………………….20
5.5 Emergency Response and Spills…………………………………………………………20
5.6 New Tank Inspection Procedure ……………………………………………………...…21
SECTION 6 DECONTAMINATION OF EQUIPMENT………………………………………22
6.1 Water Level Indicators…………………..……………………………………………22
6.2 Booties……….………………………………………………………………………..22
6.3 Personal Items…………..…….………………………………………………………22
6.4 Vehicles……………….….…………..……………………………………….……...22
SECTION 7 EATING AND DRINKING POLICY…………………………………………….23
SECTION 8 SITE HEALTH AND SAFETY PLAN..………………………………………….23
APPENDIX A SAETY AND HEALTH POLICY OF MARCH 2013
APPENDIX B UST MEDICAL MONITORING POLICY JANUARY 2013
LIST OF EXHIBITS
Location
EXHIBIT 1 Verification of Employee Training ……………………………….. 3
EXHIBIT 2 Medical Monitoring Facilities
Available to UST Personnel …………………………………..….. 5
EXHIBIT 3 Duke University Health Recommendation Form…………….…… 6
EXHIBIT 4 Corvel Worker’s Compensation/Physician’s
Report/Pharmacy Guide……………………………………………11
EXHIBIT 5 Tank Inspection Work Zone…………………………………..……19
EXHIBIT 6 Site Health and Safety Plan……………………………………..….24
1.0 Introduction
This document was prepared by the North Carolina Underground Storage Tank (UST)
Section. Any other Agency that wishes to adopt all or part of this document should first check
their required SOPs for consistency.
The purpose of this document is to identify standard operating procedures for the safety
of all UST personnel. This document is not intended to replace or duplicate a written health and
safety program. The UST Health and Safety SOP Manual will be reviewed on a regular basis.
Changes in EPA's standard operating procedures, occupational health and safety standards, and
the UST Section's equipment and facilities will be reflected in the updates.
2.0 PRE-FIELD WORK REQUIREMENTS
2.1 TRAINING PROGRAM
Per the Occupational Safety and Health Administration (OSHA) law 29 CFR 1910.120
(e), all UST field staff shall receive training before they are permitted to engage in activities that
could expose them to hazardous substances or safety hazards. The training will consist of an
initial 24 hour course, 1 day of supervised field experience, and 8 hours of annual refresher
training.
The topics covered in the 24 hour training course include: the fundamentals of hazard
recognition; toxicology; use and limitations of direct-reading air monitoring instruments; the
selection, use, and limitation of personal protective equipment; and safety guides and procedures
for site inspections.
After completing the 24 hour training course, the new employee will spend a minimum of
1 day in the field under the direct supervision of an "OSHA Approved Supervisor". The
supervisor will have completed the above requirements plus an additional 8 hours of specialized
training in the safety and health program and the associated employee training program, personal
protective equipment program, and health hazard monitoring procedures and techniques.
After conducting the new employee oversight, the OSHA Approved Supervisor will
complete a Verification of Employee Training form (Exhibit 1). For certain tasks, the Industrial
Hygiene Consultant may also ask the OSHA Approved Supervisor to complete a Job Safety
Analysis Worksheet and/or a Personal Protective Equipment Hazard Assessment checklist,
which will be provided by the Industrial Hygiene Consultant. All paperwork will be submitted
to the Industrial Hygiene Consultant for review. The Industrial Hygiene Consultant will use
these forms, along with periodic site visits, to review and update procedures and personal
protective equipment.
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After the day of field experience, the Industrial Hygiene Consultant will accompany
randomly selected new employees on a final training visit to answer any questions and check the
training system.
All UST field staff members are required to receive 8 hours of annual refresher training.
Topics may include the subjects mentioned above and other related topics. There will be four
refresher classes per year. Three classes will be offered in the fall, one of these classes will be
held in an eastern regional office, one in Raleigh, and one in a western regional office. In
addition, there will be one 8 hour refresher class in Raleigh in the Spring.
Staff will be informed of the exact time, date, and location of the fall refresher training in
July, and the spring refresher training in January. The training time and locations will also be
posted on the DWM Safety web page at
http://portal.ncdenr.org/web/wm/div/safety/training/calendar/ust-sf.
In addition to the above mentioned training, OSHA requires UST field staff to be first
aid/CPR trained. This training must be renewed every 2 years. The regional office and central
office supervisors schedule these classes and notify the staff of the time, date, and location.
These classes will also be listed on the DWM Safety web page.
All certificates and training documentation will be kept on file by the UST Section.
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EXHIBIT 1
VERIFICATION OF EMPLOYEE TRAINING
The undersigned employee has completed one day of field experience as required by 29 CFR
1910.120.
_
Supervisor Site Name and Incident Number
_
Employee Date Of Visit
******************************************************************************
Industrial Hygiene Consultant Review:
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2.2 MEDICAL MONITORING PROGRAM
All UST employees covered by the medical monitoring program (see Appendix B for
details) will receive physical examinations prior to conducting fieldwork, biennially, and upon
leaving the section. When employees are due for a physical, Leann Ishak will send an email
asking the employee to schedule a physical at the medical facility of their choice (see Exhibit 2).
If you need to switch medical facilities, contact the Industrial Hygiene Consultant for further
assistance.
The information gathered during the physical is used to determine fitness to work while
wearing protective equipment. The medical facility will send two packets of information: 1) a
Health Recommendation Form, and 2) the results of the blood tests and urinalysis. The
information on the Health Recommendation Form includes the employee's name, date, and
whether the employee is physically able to perform his/her work duties for the next year (Exhibit
3). This information is kept on file by the UST Section in the Central Office. The results of the
blood and urinalysis are sent to the employee's home and are confidential. The UST Section
does not receive a copy of this information. The physical exams consist of the following:
Test Baseline Biennial Exit Physical/History X X X
Audiogram X X X
Urinalysis X X X
Blood tests X X X
EKG X X
Chest X-Ray Per MD request Per MD request Per MD request
Tdap X X
When you fill out the paperwork at your physical, please make sure the words “UST
Section” appear in the “Employer” box or in big letters at the top of the page. Otherwise, you
may not receive the correct physical or the paperwork may be sent to another division.
If a DWM employee declines the medical monitoring, that employee must read the
Medical Monitoring Policy and submit a signed Medical Surveillance Waiver Form to the
supervisor and Leann Ishak. The policy and form can be found at:
http://portal.ncdenr.org/web/wm/div/safety/policy. After the form is signed, the employee may
continue with normal job duties. The employee may re-enter the medical monitoring program at
any time.
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EXHIBIT 2
MEDICAL MONITORING FACILITIES AVAILABLE TO UST PERSONNEL
Duke University Medical Center
http://dukeoccmed.mc.duke.edu/modules/occmed_const/index.php?id=8
Occumed
50 Doctors Drive
Asheville, NC
Phone: (888) 977-3319
CMC-NorthEast Occupational Medicine Services
Gateway MOB II, Suite 201
1090 Northeast Gateway Court, NE
Concord, NC
Phone: (704) 403-1791 (Speak with Darien or Sharon for an appointment.)
Perspective Health (East Carolina University)
115 Heart Drive*
Greenville, NC
Phone: (252) 744-2070
Speak with Yvonne Taylor for an appointment.
*Make sure you ask for directions. The facility is on the medical campus, getting to the right
place is more complicated than it seems.
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EXHIBIT 3
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2.3 PERSONAL PROTECTIVE EQUIPMENT (PPE)
Upon completion of an initial medical exam and physician's approval, UST tank
inspectors will be assigned: 1) Steel toed work shoes, 2) work gloves, 3) reflective vests, 4)
safety glasses, 5) goggles, and 6) hard hat. Knee pads are available upon request. Ear plugs are
also made available for UST tank inspectors who wish to use them in areas were noise levels
may be irritating but do not exceed the OSHA action level. Dust masks are made available for
UST tank inspectors where dusty conditions may be bothersome, but respiratory protection
would not be required. All other UST field personnel are assigned steel toed work shoes and
safety glasses. Hard hats are also available. If replacement equipment is needed, notify your
supervisor.
Over the years, we've learned which vendors deal in high quality equipment and which
do not. However, "junk" still slips through once in a while. If any piece of personal protective
equipment is not up to the standards you are used to, immediately return it to your supervisor. Do
not use it. Doing so may risk your safety and make it impossible to receive a refund on the
substandard equipment.
The employee may purchase steel toed shoes from any vendor. Steel toed shoes must
comply with ASTM F2413 or ANSI Z41. Depending on the vendor, you may need to get a PO
number from Maureen Burgess, or pay the money out of your pocket and get reimbursed. Check
with Maureen before shopping for steel toed shoes. You have $100.00/year of state money to
spend. You may save this money over 2 years, with a maximum of $200.00 for a single pair of
boots. You do not need to spend your own money unless you decide to buy boots that cost more
than the allowable amount. Also, let Leann Ishak know so she can track the boot purchases.
When an employee leaves the employment of the UST Section, the safety equipment will
be turned over to the immediate supervisor. The employee may keep the steel-toed shoes.
2.3.1 Purchase of Prescription Safety Eyewear
You must obtain permission from your supervisor prior to the purchase of prescription
eyewear. The procedure for purchasing prescription safety eyewear can be found at:
http://correctionenterprises.com/state-employees/optical.php. Download the application form,
then call Maureen Burgess at (919) 707-8273 for further instructions.
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3.0 FIELDWORK PREPARATION
3.1 UNDERGROUND UTILITIES
A section concerning underground utilities is added to the SHSP when the sampling team
plans on collecting subsurface (deeper than a few inches) soil samples. When subsurface soil
sampling is conducted, the project lead must obtain information on the location of the
underground utilities. This information is available by contacting NC811 at phone number 811.
The call to NC811 should be made 2-10 days before the site visit. The project lead may obtain
the same information from a plant employee or resident if such a person is available. The project
lead will then inform the Industrial Hygiene Consultant as to who they spoke to, the ticket
number, and the date the underground utility was located so that the information can be added to
the SHSP.
Prior to conducting subsurface soil sampling, a metal detector should be used to confirm
the location of underground utilities. Metal detectors are available at the Central Office and each
of the Regional Offices.
3.2 HANDLING AND TRANSPORTING HAZARDOUS MATERIALS
3.2.1 Sodium Bisulfate
The sodium bisulfate is for the preservation of water samples for the analysis of volatile
organic analytes (VOAs). The sodium bisulfate is contained in the pre-preserved VOA vials.
The vials are transported to the field in same container the supplier used to ship them to the UST
Section. When transporting the VOA vials, place them on the floor of the vehicle away from
metal objects. Be sure they are packed securely and out of direct sunlight.
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3.3 SAFETY DATA SHEETS
A list of all the chemicals used in the UST Section can be found below. Safety Data
Sheets (SDSs) are kept in each UST vehicle, the Central and Regional Supervisor’s office, and
the Industrial Hygiene Consultant's office. The SDSs are not to be removed from any of these
locations. If you cannot locate the SDSs in any of these locations, inform the Regional
Supervisor.
Alconox
Gasoline Level Finder
Master Water Line Finder
Sodium Bisulfate
Pentane
Rubbing Alcohol
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4.0 WHAT TO DO IN CASE OF AN INJURY
If an injury occurs on site, the following steps will be taken:
1. Remove the person from any immediately hazardous situation if it can be done
safely; if not, call the rescue squad. The rescue squad phone number will be listed
on the Site Health and Safety Plan.
2. Decontaminate the employee. This shall consist of removing contaminated
clothing and equipment. If possible, wash contaminated skin with soap and
water.
3. Apply first aid as needed (See Section 4.3).
4. For injuries that require attention beyond first aid and the employee cannot be
transported safely, call an ambulance. If safe transport is possible, take the
employee to 1) the hospital listed in the safety plan if in the field, or 2) Duke if
you are in the Raleigh area. Prior to conducting fieldwork, the UST employee
must locate the closest hospital. To do this, go to
http://www.ncdhhs.gov/dhsr/data/hllistco.pdf and look under Hospital Listing by
County to find the hospital closest to your site(s).
Once in the hospital, the employee (or co-workers) will present the completed Corvel
"WC Authorization/Physician’s Report/Pharmacy Guide" form (see Exhibit 4). A copy of this
form will be attached to each safety plan as the last page. If identification is needed, the
employee should show the nurse his/her state employee ID. If further verification of
employment is necessary, the following people may be contacted by the nurse:
Grover Nicholson (919) 707-8263
Vance Jackson (919) 707-8262
Ruth Strauss (919) 707-8299
Steve Booe (336) 983-0561
Michael Phelps (336) 771-5344
Bob Davies (919) 707-8298
Division Personnel (Janice Russ) (919) 707-8277
It is strongly recommended that the employee NOT get treatment by displaying his/her
Blue Cross/Blue Shield card. Doing so may result in the employee paying the bill out of his/her
pocket. The injury must be reported to the employee's supervisor and Industrial Hygiene
Consultant immediately.
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EXHIBIT 4
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4.1 INJURY/ILLNESS COVERED BY WORKERS’ COMPENSATION
The Division of Waste Management’s Workers’ Compensation coverage is provided by
the State through a self-funded program and is administered by Corvel. Only job related injuries
and illnesses are covered by this insurance.
The Workers’ Compensation Act establishes three conditions that MUST be met for an
injury or illness to be considered compensable. These conditions are:
1. The employee must suffer a personal injury by accident. Intentional injuries are not
covered.
2. The injury must arise in the course of employment. This means the person must be a
State Government employee at the time of the injury/illness. Students and volunteers
are NOT considered employees of the State.
3. The injury must arise out of employment. This means the employee must be
performing the job at the time of injury.
4.2 REPORTING OF INCIDENTS
Employees must report all incidents within 24 hours of occurrence. All incidents,
including “near misses” will be investigated by the employee’s supervisor in conjunction with
the Division Industrial Hygiene Consultant. Findings will be forwarded to the Division’s Safety
Audit Sub Committee. Corrective measures will be implemented immediately when the
investigation reveals such actions are necessary.
4.3 LOCATION AND USE OF FIRST AID KITS
First aid kits are located in each of the vehicles permanently assigned to the UST Section.
When other vehicles are used, the UST employee shall take a first aid kit. First aid kits are
located in each of the Regional Offices and the Central Office for this purpose. If you are in the
field and injure yourself in any way so that treatment with the materials in the first aid kit is
necessary, the treatment must be reported to the Industrial Hygiene Consultant within 5 days.
Doing so will insure that if follow up treatment is necessary, such as treatment for an infected cut
or a tetanus shot, there is a record that the incident occurred at work.
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5.0 FIELD WORK
The procedures below will be followed when conducting field work. Since the scope of
field work varies depending on the site, all the procedures listed may not apply to every site.
Under no circumstances will sampling take place in the presence of anyone handling firearms
unless that person is a law enforcement officer.
5.1 Set up
5.1.1. Eyewash Bottles
An eyewash bottle is to be taken on every site where preserved samples are collected.
Empty eyewash bottles are kept in the Central and Regional Offices. The bottles are to be kept
empty and dry when not in the field. Before a sampling visit, wash an eyewash bottle inside and
out with a small amount of mild soap, and rinse thoroughly. Fill the eyewash bottle with tap
water, and keep it handy until you are done sampling. Empty the bottle at the end of the
sampling trip, shake out the excess water, and let the bottle air dry.
5.1.2. Buddy System
All sampling should be conducted with at least two UST people. Tank pull oversight and
tank inspections may be conducted by one person.
5.2 SAMPLING
Before the sample is collected, sample containers may be handled without gloves. After the
sample is taken or the sample container is acidified, the outside of the sample container will be
considered contaminated and will be handled only with gloved hands. If the sample container is
placed into a clean zip lock baggie, the baggie may be handled without gloves. Samples will be
processed in the field or lab, they are never brought into office areas.
While sampling, loose clothing, jewelry, long hair, and anything else that may get in the
way will be restrained so it does not become contaminated. After taking the sample and before
removing contaminated gloves, care will be taken not to touch any materials that can not be
decontaminated. These materials would include, but not be limited to, notebooks, pens, and
clothing. At no time will smelling potentially contaminated media ever be practiced.
5.2.1 Soil Sampling With Augers
Nitrile gloves will be worn while taking soil samples, both by the person augering and the
person collecting the sample. Steel toed shoes will be worn on-site and in work areas. If the soil
is potentially contaminated, disposable booties will be worn. Tyvek suits will be worn while
augering. Cutting or tearing holes in the tyvek suit for the purpose of accessing pockets is
prohibited.
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5.2.2 Water Sampling
Nitrile gloves will be worn while conducting all phases of monitoring well sampling,
including uncapping the well, testing the water depth, purging the well, and collecting the
sample. A tyvek suit should be worn while bailing monitoring wells. Since locks and well caps
are sometimes lubricated with WD-40 or grease, the gloves will be changed after opening the
monitoring well. Goggles and nitrile gloves will be worn while collecting acid preserved
samples, and a full eyewash bottle will be kept close at hand. Do not add acid or base
preservatives to highly concentrated liquid waste samples.
When approaching a house to take a residential water sample, it should be noted that in
many rural areas of the state, "hanging out" in someone's driveway for even a few minutes to
read a map or to get your bearings is viewed as very suspicious. When you pull up to someone's
home, a member of the sampling team should get out of the vehicle immediately and announce
your presence. The exception would be if there are threatening animals, such as dogs, that may
attack. It is recommended that business cards and your state ID card be offered as a means of
identification.
5.3 MISCELLANEOUS SAMPLING CONSIDERATIONS
5.3.1 Heat Stress
Heat stress can be the result of working during hot weather or wearing protective clothing
that inhibits natural ventilation. It can occur even under moderate temperature conditions. Since
UST personnel perform their job functions in close proximity to their air conditioned vehicles,
the likelihood of heat stress is greatly reduced. The following protocols are to be used to counter
heat stress:
To allow workers to replace body fluids lost, water will be available at the site. The NC
UST Section will not provide any beverage other than water.
At the discretion of the Industrial Hygiene Consultant, employees' vital signs will be
monitored (i.e., body temperature, blood pressure, and heart rate).
Work teams may be rotated so that individual time on especially hot jobs is minimized.
Field personnel are to be encouraged to maintain their physical fitness.
Intake of diuretics, such as coffee or alcohol, is to be minimized prior to field work.
At the discretion of the Industrial Hygiene Consultant, work tours will be limited to
minimize exposure to the heat.
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5.3.2 Cold Stress
Exposure to extreme cold can result in hypothermia. Field work during periods of low
temperatures and windy conditions should be modified to minimize the possibility of
hypothermia. Since UST personnel perform their job functions in close proximity to their heated
vehicles, the likelihood of cold stress is greatly reduced. The following protocols are to be
followed:
Workers will dress as warmly as possible using layers of clothing to maximize protection.
At the discretion of the Industrial Hygiene Consultant, work tours will be limited to
minimize exposure to the cold.
If on site, the Industrial Hygiene Consultant will carefully observe workers for signs of
hypothermia/frostbite.
5.3.3 Bloodborne Pathogens
The Occupational Safety and Health Administration's standard 29 CFR 1910.1030
requires each employer having an employee(s) with a reasonably anticipated contact with blood
or other potentially infectious materials to establish a written Exposure Control Plan. While
there may be a few UST sites that contained medical waste, such as sharps (needles, scalpels) or
fluid bags, they are not at all a common occurrence and would not be considered "reasonably
anticipated".
UST personnel will evacuate the area of immediate/potential danger if medical waste is
encountered. Reconnaissance or sampling may take place on other areas of the site if they are
free from medical waste. If an individual is exposed to medical waste, such as exposure to an
open wound or being cut by medical waste, the employee will immediately proceed to the
nearest hospital and follow the procedures outlined in Section 4 of this document.
5.3.4 Radiation
It is highly unlikely that a UST site would contain radioactive waste. If radioactive waste
is suspected, the Division of Radiation Protection will be contacted to deal with the situation.
5.3.5 Confined Space Entry
According to 29 CFR Part 1910.146, a confined space is: 1) large enough and configured
so that a person can enter; 2) has limited or restricted means for entry or exit (e.g., tanks, vessels,
silos, storage bins, hoppers, vaults, or pits); and 3) is not designed for continuous occupancy.
UST personnel shall not enter a space if it meets this definition.
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5.3.6 Drum Sampling
UST Section personnel shall not sample drums containing unidentified substances.
Drums that are disposed of illegally by dumping on the side of the road or in an abandoned lot
often contain toxic chemicals. Opening and sampling these drums requires equipment and
training beyond that which the UST Section provides.
5.3.7 Safe Lifting
Since equipment must be moved to and from the field to conduct sampling activities, the
potential for injury due to lifting this equipment exists. Prior to attempting to lift an item, the
employee should move the item around to establish the weight. If it appears to be too bulky or
heavy for one person, get help. The following procedure should be used when lifting equipment:
1. Stand close to the load and center yourself over it with your feet shoulder width apart.
2. Tighten your abdominal muscles.
3. Keeping your back straight, bend your knees and squat down to the floor.
4. Get a good grasp on the load with both hands.
5. Keeping the load close to your body use your leg muscles to stand up lifting the load
off the floor.
6. Your back should remain straight throughout lifting, using only the muscles in the
legs to lift the load.
7. Do not twist your body when moving the load. Instead take small steps with your feet
turning until your are in the correct position. This step is especially important when
unloading the trucks at the loading dock.
8. Again bend at the knees using only your leg muscles and place the load in the
appropriate spot.
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5.4 ROADSIDE SAFETY
When UST employees need to stop to perform work along roads, procedures must be
followed that ensure the safety of UST personnel and the traveling public. These procedures are
intended to be used for short term work of no more than 60 minutes at a single location, and for
situations that do not involve encroachment onto the road. For work periods greater than 60
minutes or work that does encroach into the road, contact the division Industrial Hygiene
Consultant for further guidance. Two procedures are listed below, one for UST personnel in
general, and one for tank inspectors:
5.4.1 Procedures for General Roadside Work
1. If a site reconnaissance is conducted prior to fieldwork, note if roadside parking will
be required. UST employees will park along the road only if no other parking
options exist.
2. Prior to arriving at the sampling point, prepare the sample bottles so you can get out of
the vehicle and away from the side of the road as soon as possible.
3. If the vehicle must be parked along the road, make sure there is enough room to pull
the vehicle a few feet off the road.
4. Put on your reflective vest.
5. Place the beacon on top of the vehicle (inspectors lights are permanently mounted).
Keep fingers and power cord clear of the base of the beacon while placing it on
top of the vehicle. Pass the power cord through a slightly lowered window.
6. Plug the beacon into the cigarette lighter.
7 Take sample.
8. Upon returning to vehicle, if the amount of room is not adequate to safely label and
preserve the samples, place the samples in the cooler. Then drive to a safe
location (making sure to remove the beacon prior to driving) such as a driveway
or parking lot well away from traffic in order to label and preserve samples.
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5.4.2 Procedures for Tank Inspector Work
1. Enter the premises, introduce yourself, ask for the person you are supposed to meet and
explain the purpose of your visit.
2. Park the vehicle so it is between the work zone and on-coming traffic, at least 15 feet
(space permitting) from the work zone.
3. Activate the rotating beacon lights on top of the vehicle.
4. Put on your reflective vest.
5. Place cones between on-coming traffic and work zone, opposite the parked vehicle.
Make sure cones are at least 15 (space permitting) feet from the work zone (See Exhibit
5).
6. Survey the area. Note the location of the tanks, vent pipes, and dispensers. Look for
conditions that may pose a hazard or threat.
7. Remove the manway cover above the submerged pump (if so equipped). Inspect the
submerged pump sump/access point area and note results on inspection checklist. UST
Tank inspectors shall not enter the sump. Replace the manway cover before moving
on.
8. Remove the smaller access covers one at a time. You will typically find one to four
access covers per tank. The four types of smaller access cover areas can contain the
following items: UST fill port, vapor recovery valve, Automatic Tank Gauge Probe,
and/or Interstitial sensor. Remove the fill cap (use an intrinsically safe flashlight or a
mirror to provide light) and look down the fill pipe. Note inspection findings on the
inspection checklist.
9. If the tank system is equipped with an impressed current cathodic protection system,
locate the rectifier box and check to make sure the system is operating. If there is no
cover plate over the high voltage wire connections within the rectifier box, do not touch
the wires. Note the results on the inspection checklist.
10. Inspect the dispensers by unlocking and removing the lower dispenser cover and looking
underneath the dispenser. Make note of any discrepancies and replace the cover.
11. When inspection is complete, collect cones, turn off the rotating beacon lights, and move
vehicle away from tank area.
5.4.3 Accident Reporting Kits
Accident reporting kits in all vehicles owned or leased by the UST Section. The kits
include phone numbers, insurance forms, and procedures to follow in case of an accident. The
kits should be located in the vehicle or in the mileage log notebook.
18
EXHIBIT 5
Tank Inspector Work Zone
19
5.4.4 DENR Drug and Alcohol Policy
It is the policy of the NCDENR that all employees shall have the right to a workplace that
is free of controlled substances and alcohol and that no employee will be permitted to perform
job functions while abusing controlled substances, or misusing alcohol as identified in this
policy. It is recognized that the magnitude of injury from the abuse of controlled substances and
alcohol misuse can range from personal injury or equipment damage to the death of co-workers,
the traveling public and public visitors.
The NCDENR policy and procedures concerning controlled substances and alcohol is a
"Zero Tolerance" policy. This policy is established to ensure the safety and well being of
employees of the NCDENR as well as the general public. All employees of the NCDENR
including probationary, permanent full-time, permanent part-time, trainees and temporary
employees are covered by this policy.
Employees are encouraged to review the DENR Controlled Substance Abuse and
Alcohol Misuse Policy, which can be found at
https://docs.google.com/viewer?a=v&q=cache:FKD_PWXAPfMJ:test.enr.state.nc.us/hr/Alcohol
Drug/DENR%2520DrugPolicyJuly2006.doc+ncdenr+substance+abuse&hl=en&gl=us&pid=bl&
srcid=ADGEEShzGI-6_6i9D-
10s8r9m_zm3E0gvIKWU8uoWPPz8ZcEiIdiV2eIbvmFluGMuvjY2rSvOp8i8vp8X0Ypv9CLv05
fedYZGnqw6c3io6ltO5gOUWBpPQDBGPvSzUmfX0HTzig4zsVS&sig=AHIEtbRH_OLUyXU
ZT80ZG-HkAHFrRxBNeA.
PLEASE NOTE: If you are involved in an auto accident in a state vehicle, are not under
the influence, and the attending police officers do not cite you for being under the influence, you
can still be fired from your job unless you prove your innocence under the methods prescribed in
this policy. It is strongly recommended you review this document and pay special attention to
pages 11 and 12.
5.5 EMERGENCY RESPONSE AND SPILLS
Periodically, a UST employee will carry the emergency response pager. The
pager is used to alert employees that agencies responding to emergency situations require
input from the division of waste management.
There are two scenarios in which UST employees may be asked to participate in
emergency response actions: 1) while the emergency is in progress, and 2) after the
initial emergency phase is over, but further environmental assessment or response is
necessary (post emergency response operations). Calls for scenario 1 can come any time,
day or night.
20
Unless requested to do so by EPA or another authority such as a supervisor or
DENR management, UST employees will not travel to the emergency situation while in
progress. If UST employees do go to the site at the request of an authority, the
employee’s scope of work will be that of technical consultant. UST employees are to
remain in areas accessible to the public, or in the clean zone designated by the on-scene
incident commander. The UST employee will not conduct any sampling, contaminant
control, or reconnaissance operations.
Dangerous situations often remain at the sites while post emergency response
operations are conducted. These can include explosive and reactive situations, pools of
pure product or mixtures of chemicals, heavily contaminated media, and unstable
structures. Most likely, contractors for the owner/operator, EPA, or EPA’s contractors
will be the first to enter these sites. After characterization and stabilization, UST
employees may be called in to aid in sample point determination or to collect
environmental samples. At this point, the procedures for fieldwork outlined in other
sections of this manual would apply. A site specific health and safety plan is required.
Employees shall not walk through obviously contaminated media, go near smoldering
objects, or go near drums. Employees shall not enter buildings before they are declared
stable and safe by the local building inspector. Confined space entry is also prohibited.
For small spills of waste or product where UST personnel are called by a local
government agency or by the facility, and there is no EPA or DENR management
involved, the supervisor will determine whether to send employees to the scene. All the
procedures for fieldwork outlined in the preceding paragraph and other sections of this
manual would apply.
5.6 NEW TANK INSPECTION PROCEDURE
New underground storage tanks will undergo two inspections, an initial inspection
and a final inspection. The initial inspection takes place prior to placing the tanks and
piping in the ground, and the final inspection takes place after these items are in the
ground, but prior to burial.
Initial Inspection
1. Arrive on site and introduce yourself to the person in charge. Personal
protective equipment will include steel toed shoes, a hard hat, and traffic vest.
Safety glasses will be worn if the site is dusty or heavy machinery is active.
2. Visually inspect the tanks. Since the tanks may be unstable and could roll, use
caution when walking along the tank lengthwise. Do not walk between the
tanks. If tanks have a pressure applied, do not stand at either end (weakest
point) for extended periods in case ends of tank rupture.
3. Read the vacuum or pressure gauge or reservoir liquid level on the tank from
the ground or rely on the contractor to take readings. Do not climb onto the
tank or up a ladder to do this.
21
4. Position yourself so you are facing moving heavy machinery.
5. Stay at least two feet away from the edge of excavations, more if the soil is
sandy or unstable.
Final Inspection
1. Arrive on site and introduce yourself to the person in charge. Personal protective
equipment will include steel toed shoes, a hard hat, and traffic vest. Safety
glasses will be worn if the site is dusty or heavy machinery is active.
2. When conducting pressure check, use caution walking the site. There will be
some shallow, open excavation areas that present a trip hazard.
3. Stay back when pressure is released, particles could be blown into the eye.
6.0 DECONTAMINATION OF EQUIPMENT
6.1 Water Level Indicators
The water level indicators are decontaminated in the field. This involves a soap and
water wash and a DI water rinse. Nitrile gloves will be worn while decontaminating the water
level indicators.
6.2 Booties
If UST personal must walk in areas of potential soil contamination, booties should be
worn over the steel toed shoes. After they are worn, the booties will be thrown away.
6.3 Personal Items
Any personal items that become contaminated will be thrown away. If you have any
personal protective equipment you use while conducting work for the UST Section that was not
purchased by the UST Section, report it to the Industrial Hygiene Consultant immediately.
6.4 Vehicles
The vehicles should be kept as clean as possible. Since the front of the vehicles are used to
haul personnel and personal equipment, every attempt should be made to keep all field
equipment in the back of the vehicles. If this is not possible, only clean equipment shall be
placed in the front of the vehicles. All equipment will undergo at least a gross decontamination
and be wrapped in aluminum foil or in a plastic bag before being placed back into any of the
vehicles.
22
7.0 EATING AND DRINKING POLICY
There will be no eating, chewing tobacco or snuff, chewing gum, chewing tooth picks or
weeds, taking medications (except for life threatening emergency situations), or smoking by UST
employees on any UST site while sampling or remediation is being conducted. This policy also
applied to off-site sampling and operations conducted in the lab facilities. Eating and drinking
are permitted in the vehicles before and after a site sampling visit, and off-site between samples
if personnel have been properly decontaminated.
Drinking is permitted on-site only after personnel have properly decontaminated. This
decontamination consists of glove removal, and washing the hands with soap and water.
Drinking will take place only in areas that are believed to be free of contamination. No drinking
is allowed while sampling, bailing, or packing sample coolers.
8.0 SITE HEALTH AND SAFETY PLAN
The Site Health and Safety Plan (SHSP) required under 29 CFR 1910.120, and
establishes procedures designed to protect employees and the public from the potential hazards
posed by the hazardous waste site. The SHSP must be kept with the employee while in the field.
The SHSP must anticipate the potential health hazards on a site, determine the risks of
exposure, and establish control methods for those exposures. The Industrial Hygiene Consultant
reviews the available site information to determine what chemicals may be present, gathers data
on these chemicals, and considers disposal practices and site conditions. Physical features of the
site such as size, terrain, soil type, groundwater levels, and location of surface water are critical
in developing an appropriate SHSP. To ensure the SHSP and the site sampling plan are
compatible, the Industrial Hygiene Consultant may discuss the sampling strategy with the site
inspection team leader prior to developing the SHSP. This information, along with the Industrial
Hygiene Consultant's experience, is used to determine the risks of exposure, develop control
methods, and ensure the site inspection team applies the control methods properly.
A SHSP is required for all on-site visits and off-site sampling visits. Off-site visits in
which no sampling is conducted do not require a SHSP. Routine, non-sampling inspections
conducted by the tank inspectors do not require a safety plan. If there is any question on whether
a site visit requires a SHSP, check with the Industrial Hygiene Consultant.
UST personnel have electronic copies of the safety plan; copies are also available from
the supervisors and Industrial Hygiene Consultant. Prior to a site visit, the employee is to print
and complete the safety plan. The routes to the hospitals section must be completed. The
hospital list, sorted by county, can be found at: http://www.ncdhhs.gov/dhsr/data/hllistco.pdf.
23
EXHIBIT 6
DWM - UST SECTION
SITE HEALTH AND SAFETY PLAN (This form is to carried with each staff member when conducting field work)
Staff Member Name:
Dates of Investigation:
Date Sampling
(Y/N)?
Reason for
Visit (see
below)
Incident Names and
Numbers
Signature
(Continued on Back)
Reason for Visit Codes: Sampling Codes:
T - Tank Closure A - Surface Soil P - Stockpile Sampling
C - Complaint Investigation B - Subsurface Soil S - Surface Water Sampling
V- Routine Site Visit G - Groundwater
Site Investigation Team: All site personnel have read the Site Health and Safety Plan and are
familiar with its provisions.
Personnel Responsibilities Signature
Team 1
Team 1
Team 2
Team 2
Hospital Information (Map must be attached to package):
County Hospital Name Hospital Phone Number
(At a minimum, one hospital must be listed for each county that the staff member is working. A
map, showing the location of the hospital, must be attached to package)
Plan Prepared by:
Emergency Phone Numbers:
Fire, Ambulance, Police: 911
NC OSHA: 1-800-LABOR-NC
State Poison Control Center: 1-800-848-6946
24
(Continued from Front)
Date Sampling
(Y/N)?
Reason for
Visit (see
below)
Incident Name and
Number
Signature
25
WASTE CHARACTERISTICS
Waste Type(s): X Liquid Solid X Sludge Gas X Vapor
Characteristics: Corrosive X Ignitable Radioactive X Volatile X Toxic
Reactive Other
HAZARD WARNING PROPERTIES EXPOSURE
LIMIT
Toluene Odor Threshold (OT) = 0.021 – 69 ppm 100 ppm
Gasoline OT = 0.005 – 10 ppm 300 ppm
Kerosene OT = 1 – 30 ppm NA
Diesel Fuel OT = 0.01 – 0.25 ppm NA
If chemicals could be present that are not on this list, contact David Lilley at (919) 508-8412.
Possible Physical Hazards (please check):
Hazard Yes No Hazard Yes No
Electrical Hazards Confined Space
Chemical Noise
Slips/Trips/Falls Drums/Containers
Vision Hazards Radiation
Heavy Equipment Pressure
Biological Other
Heat/Cold
26
Personal Protective Equipment
Description Check if
Necessary
Description Check if
Necessary CLOTHING FOOT PROTECTION
Tyvek Suit Steel-toed Shoes
HEAD, FACE & EYES Chemical-resistant Boot Covers
Hardhat OTHER:
Safety Glasses
Goggles
HANDS/ARMS
Nitrile Gloves
Facility Description
Size: acres Buildings? yes no
Disposal Methods Being Investigated: Possible leakage of underground storage tanks.
Unusual Features on Site (dike integrity, power lines, terrain, etc.):
History of the Site: The site is a former gas station.
Hazard Evaluation
When observing contractors conducting a tank closure, responding to a complaint, or conducting
a site visit, the site can be toured in level D protection. Steel toed shoes will be worn while on
site. A traffic vest and hard hat will be worn if within 50 feet of heavy equipment.
Sampling can be conducted in level D protection. Nitrile gloves will be worn while collecting
samples. A tyvek suit and steel toed shoes will be worn while augering. Disposable booties will
be worn if potential surface soil contamination is present in areas to be sampled. Wear goggles
and nitrile gloves while preparing, collecting, and labeling acid preserved samples. Avoid
breathing acid vapors. A full eyewash bottle must be present when collecting acid preserved
samples.
Decontamination Procedures:
Dispose of single use equipment (gloves, tyvek suit, boot covers)
Hospital Address and Phone Number (See next page for route):
27
TOLUENE
Chemical Formula C7H8
Natural Physical State at 25°C liquid
Vapor Pressure 20 mm Hg at 20°C
Melting -95°F/°C Boiling Point 110.6°F°C
Flash Point (open or closed cup) 40°F°C
Solubility – H2O slightly soluble
Other – miscible with alcohol, chloroform, ether, acetone, glacial acetic acid, carbon disulfide
Physical Features: (odor, color, etc.) colorless liquid with aromatic odor, IP = 8.82 eV, (3)
derived from coal tar oil or petroleum. Relative response on HNU = 10
Exposure Limits: 50 ppm TLV 100 ppm PEL 2000 ppm IDHL
Routes of Exposure: inhalation, ingestion, skin contact, eye contact
Acute/Chronic Symptoms: Narcotic in high concentrations, headache, lassitude, and nausea.
Chronic: anemia and dermatitis
First Aid: Inhalation: artificial respiration; Ingestion: get medical attention immediately; Eye
Contact: irrigate immediately; Skin Contact: soap and water wash immediately
Combustible? Yes X No __
Toxic by-products
Flammability Limits LEL 1.0% UEL 7.0%
Reactivity Hazard: strong oxidizers
Corrosive Hazard: yes/no
TLV – Threshold Limit Value (American Conference of Governmental Industrial Hygiene
Consultants)
PEL – Permissible Exposure Limit (Occupational Safety and Health Administration)
IDLH – Immediate Danger to Life and Health (National Institute of Occupation Safety and
Health)
28
GASOLINE
Chemical Formula mixture of C4 to C12 hydrocarbons
Natural Physical State at 25°C liquid
Vapor Pressure evaporates quickly mm Hg at 20°C
Melting _____°F/°C Boiling Point 60-204°F°C
Flash Point (open or closed cup) 40°F°C
Solubility – H2O insoluble
Other – absolute alcohol, chloroform, ether, benzene
Physical Features: (odor, color, etc.) mobile liquid with characteristic odor
Exposure Limits: 300 ppm TLV 300 ppm PEL potential human carcinogen IDHL
Routes of Exposure: inhalation, ingestion, skin contact, eye contact
Acute/Chronic Symptoms: Inhalation causes intense burning in throat and lungs; possibly
bronchopneumonia. Ingestion causes inebriation, vomiting, sleepiness, fever, confusion, and
bluish coloration of the skin
First Aid: Inhalation: artificial respiration; Ingestion: get medical attention immediately; Eye
Contact: irrigate immediately; Skin Contact: soap and water wash immediately
Combustible? Yes X No __
Toxic by-products
Flammability Limits LEL 1.3% UEL 6.0%
Reactivity Hazard: dissolves fats, oils, natural resins
Corrosive Hazard: yes/no
TLV – Threshold Limit Value (American Conference of Governmental Industrial Hygiene
Consultants)
PEL – Permissible Exposure Limit (Occupational Safety and Health Administration)
IDLH – Immediate Danger to Life and Health (National Institute of Occupation Safety and
Health)
29
KEROSENE
Chemical Formula mixture of C9 to C16 hydrocarbons
Natural Physical State at 25°C liquid
Vapor Pressure 0.5 mm Hg at 20°F
Melting ____°F/°C Boiling Point 180-300°F°C
Flash Point (open or closed cup) 100-150°F°C
Solubility – H2O insoluble
Other – _______________________
Physical Features: (odor, color, etc.) colorless to pale straw, or red oily liquid with characteristic
odor
Exposure Limits: 200 mg/m3 TLV no data PEL no data IDHL
Routes of Exposure: inhalation, ingestion, skin contact, eye contact
Acute/Chronic Symptoms: moderately toxic by inhalation
First Aid: Inhalation: artificial respiration; Ingestion: get medical attention immediately; Eye
Contact: irrigate immediately; Skin Contact: soap and water wash immediately
Combustible? Yes X No __
Toxic by-products:
Flammability Limits LEL .7% UEL 5.0%
Reactivity Hazard: none found
Corrosive Hazard: yes/no
TLV – Threshold Limit Value (American Conference of Governmental Industrial Hygiene
Consultants)
PEL – Permissible Exposure Limit (Occupational Safety and Health Administration)
IDLH – Immediate Danger to Life and Health (National Institute of Occupation Safety and
Health)
30
DIESEL FUEL
Chemical Formula mainly unbranched paraffins
Natural Physical State at 25°C liquid
Vapor Pressure 0.4 mm Hg at 20°C
Melting no data°F/°C Boiling Point no data°F°C
Flash Point (open or closed cup) 110-190°F°C
Solubility – H2O negligible
Other – ______________________
Physical Features: (odor, color, etc.) straw colored to dyed red liquid
Exposure Limits: 100 mg/m3 TLV ____ PEL ______ IDHL
Routes of Exposure: inhalation, absorption, ingestion
Acute/Chronic Symptoms: nose and throat irritation, GI irritation, nausea, diarrhea, headache,
drowsiness, dizziness, loss of coordination, disorientation, fatigue
First Aid: Inhalation: artificial respiration; Ingestion: get medical attention immediately; Eye
Contact: irrigate immediately; Skin Contact: soap and water wash immediately
Combustible? Yes X No __
Toxic by-products
Flammability Limits LEL 0.3% UEL 10%
Reactivity Hazard: Avoid contact with strong oxidants such as liquid chorine, concentrated
oxygen, sodium hypochlorite, calcium hypochlorite
Corrosive Hazard: yes/no
Neutralizing Agent:
TLV – Threshold Limit Value (American Conference of Governmental Industrial Hygiene
Consultants)
PEL – Permissible Exposure Limit (Occupational Safety and Health Administration)
IDLH – Immediate Danger to Life and Health (National Institute of Occupation Safety and
Health)
31
32
Appendix A
May 9, 2014
MEMORANDUM
To: UST Section
From: Art Barnhardt
Subject: Safety and Health Policy of May 2014
The procedures outlined in this policy will become effective on May 9, 2014. They are designed
to ensure that all UST Section personnel performing field activities have completed and are up to
date on all required OSHA training, medical monitoring, CPR & first aid training, that all staff
are aware of the policies concerning safety shoes and boots and safety eyewear, and that proper
records are maintained.
NEW EMPLOYEES
Leann Ishak of the Trust Fund Branch will maintain the UST Section’s health and safety records
and database. The supervisor of a newly hired employee who will conduct field activities must
notify Leann Ishak of the new employee’s name and position number and provide her with
copies of all certificates of required health and safety training that the new employee has
received. This notification should be done within 14 days of the newly hired employee reporting
to work. If the employee transferred from another section within DWM, a new medical
monitoring examination is not necessary but a copy of the Health Recommendation Form from
the employee’s most recent medical monitoring examination is required. If the employee has not
had First Aid or CPR training, the supervisor should contact Brian Polk (919-338-2915) or
[email protected]) and enroll the new employee in the next available class.
OSHA TRAINING
OSHA training consists of both (1) an initial 24-hour course that meets the requirements of 29
CFR 1910.120(e) and (2) an annual OSHA update training.
All incident managers must complete initial OSHA training prior to conducting field activities
for which OSHA requirements apply. All inspectors must complete initial OSHA training within
six months of being hired. Supervisors should schedule the initial OSHA training and can use
any training vendor whose course meets the requirements of 29 CFR 1910.120(e). An on-line
initial 24-hour course is offered by Blue Ridge Community College in East Flat Rock, NC.
Register by contacting Monique Eaker at 828-694-1744 and asking for the 24 Hour Moderate
Risk HAZWOPER Online course, HAZ 8065. Cost of the on-line course is about $120.
Annual OSHA update training is taught by Dave Lilley. Training is conducted four times per
year. Three classes are held in the fall, one of these classes will be held in an eastern regional
office, one in Raleigh, and one in a western regional office. In addition, there will be one 8 hour
refresher class in Raleigh in the spring. Bob Davies (with input from regional supervisors)
Michael Phelps, and Steve Booe will set the training dates and locations, after which Dave Lilley
will send a training schedule calendar to all supervisors and employees. It is the supervisors’
responsibility to schedule this training for their employees.
A-1
MEDICAL MONITORING
Employees covered by the medical monitoring program are the regional office field staff and all
field staff in the Permits and Inspection Branch. These employees are required to have baseline,
biennial, and exit medical examinations. Upon completion of an exam, the medical facility will
forward a Health Recommendation Form (HRF) to Dave Lilley. Dave Lilley will forward a copy
to Leann Ishak who maintains the UST Section’s health and safety records and database. If the
HRF reports any medical condition that could prevent the employee from performing assigned
duties, Dave Lilley will notify the employee’s immediate supervisor who will be responsible for
taking appropriate action. (Note that HRFs do not report confidential medical information, but
only report whether an employee is able to perform assigned tasks.) Exit medical monitoring
examinations will be conducted if the employee is leaving the Department. If an employee is
transferring to another division within the Department, an exit medical monitoring examination
is not required.
Prior to the expiration of the last medical monitoring examination, Leann Ishak will notify the
employee to schedule a new medical monitoring examination. The employee should schedule the
new examination within 30 days after the expiration of the last examination, and at a location of
their choice from the list below. Once a location is chosen for the initial examination, the
employee should always go to the same location for subsequent examinations. (Initial
examinations are much more expensive than subsequent examinations, so changing facilities
without good reason causes unnecessary costs.) If a Health Recommendation Form from the
new examination has not been received within 60 days after expiration of the last medical
monitoring examination, Leann Ishak will notify the employee’s supervisor who must suspend
all fieldwork for the employee until the new examination has been completed.
Facilities contracted by the Department to conduct medical monitoring examinations are listed
below. Employees should choose the nearest facility for their examination and, once chosen,
should continue to go to that facility for each examination.
Duke University Medical Center
http://dukeoccmed.mc.duke.edu/modules/occmed_const/index.php?id=8
Occumed
50 Doctors Drive
Asheville, NC
Phone: (888) 977-3319
CMC-NorthEast Occupational Medicine Services
Gateway MOB II, Suite 201
1090 Northeast Gateway Court, NE
Concord, NC
Phone: (704) 403-1791 (Speak with Darien or Sharon for an appointment.)
Perspective Health (East Carolina University)
115 Heart Drive*
Greenville, NC
Phone: (252) 744-2070
Speak with Yvonne Taylor for an appointment.
*Make sure you ask for directions. The facility is on the medical campus, getting to the right
place is more complicated than it seems.
A-2
CPR AND FIRST AID TRAINING
Brian Polk with the DWM conducts CPR and First Aid Training and schedules the training as
needed. Branch Heads, regional supervisors, and inspection staff supervisors are responsible for
scheduling this training for their staffs by contacting Brian Polk. First Aid and CPR training is
required to be completed every two (2) years. Brian Polk will forward copies of training
completion certificates to Leann Ishak who maintains the UST Section’s health and safety
records and database. Whenever a supervisor schedules CPR and First Aid Training, they should
email the entire UST Section of the time and date so that other staff who need the training may
participate if openings exist. Check the safety web site at
http://portal.ncdenr.org/web/wm/div/safety/training/calendar/firstaid for training dates, locations,
and times.
SAFETY SHOES OR BOOTS
Steel-toed safety shoes or boots are mandatory for UST Section Staff conducting field activities.
These may be purchased from any vendor and the costs will be reimbursed by the UST Section
up to $100.00 for one pair of safety shoes or boots per year or $200.00 for one pair every two
years. All purchases of safety shoes or boots must be approved in advance by the UST Section
Chief. Requests for reimbursement go to Maureen Burgess at (919) 707-8273. She will need a
copy of the purchase authorization, the original receipt, and a memo from you through your
supervisor to the controller’s office requesting reimbursement. The memo to the controller’s
office must have your original signature and your supervisor’s original signature. Also send a
copy to Leann Ishak for record keeping.
SAFETY EYEWEAR
You must obtain permission from your supervisor prior to the purchase of prescription eyewear.
The procedure for purchasing prescription safety eyewear can be found at:
http://correctionenterprises.com/state-employees/optical.php. Download the application form,
then call Maureen Burgess at (919) 707-8273 for further instructions.
TRAINING REPORT AND RECORD KEEPING
The training report is posted on the division safety web site at:
http://portal.ncdenr.org/group/wm/safety-training-records. It is the responsibility of each
supervisor to ensure that his/her employees are in compliance with the safety and health policies
set forth. Leann Ishak will maintain all UST Section staff health and safety records in the
Raleigh Central Office and will maintain the Section’s heath and safety database.
A-3
APPENDIX B
MEMORANDUM
Date: May 9, 2014
Subject: UST Section Medical Monitoring Policy
To: All UST Section staff
From: Art Barnhardt, Section Chief
The purpose of this policy is to establish guidance for determining those UST Section staff who
may qualify for medical monitoring, to briefly describe the waiver process for staff who may
qualify for medical monitoring but who choose not to participate, and to set forth the information
flow required to implement this policy.
The Occupational Safety and Health Act provides that medical monitoring should be offered to
certain employees exposed to health hazards:
OSHA 1910.120(f)(2)(i): “All employees who are or may be exposed to hazardous
substances or health hazards at or above the established permissible exposure limit,
above the published exposure levels for these substances, without regard to the use of
respirators, for 30 days or more a year.”
“Permissible exposure limit” is an OSHA defined value. If a substance does not have a
“permissible exposure limit” OSHA may use other “published exposure levels.”
For purposes of the UST Section medical monitoring policy, being present at a UST facility in
order to regulate or inspect the facility, or being present at a UST release site or a non-UST
petroleum release site (or associated site) in order to conduct, oversee, or direct assessment or
cleanup of contaminant releases at those sites for any part of a day constitutes one day of
assumed exposure described in OSHA 1910.120(f)(2)(i) above.
UST Section Branch Heads and Regional Supervisors, in consultation with the Section Chief,
will decide which of their employees qualify to be offered medical monitoring. Once those
decisions are made, Branch Heads and Regional Supervisors will notify employees qualified for
medical monitoring and furnish Leann Ishak a list of those employees.
UST Section employees who are offered medical monitoring may choose not to receive it by
reading the medical monitoring policy on the DWM safety website, completing and signing a
medical monitoring waiver form, and submitting the form (electronically, if possible) to Leann
Ishak and the employee's immediate supervisor.
B-1