- Newsletter of the Technical Services SpeCi81 Interest Sectlon and the O n - h e Bihliograpliic Services Special Interet -

V o l . 15, no. 1 August, 1 9 8 9

~ _ _

HIGHLIGHTS OF THIS ISSUE

Message from the new OBS Chalr . . . . . . . . . . . . . . . . . . . . . . p age 4

Message from the new TS Chair . . . . . . . . . . . . . . . . . . . . . . . . age 5

Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p a g e s 7 - 2 0

OBS Section and Committee Meetings . . . . . . . . . . . . . . . . . . p ages 2 1 - 2 7

TS Section and Committee Meetings . . . . . . . . . . . . . . . . . . . . ages 2 7 - 3 9

TSLL Board Meeting and Reports . . . . . . . . . , . . . . . . . . . . . . p ages 39-43

Reports on Annual Meetlng Programs . . . . . . . . . . . . . . . . . . p ages 4 3 - 4 7

EDITOR :

BUSINESS MANAGER:

ACQUI S ITIONS Q & A

AUTOMATION:

CLASSIFICATION:

DESCRIPTION:

MARC REMARKS:

PRESERVATION :

SERIALS:

SUBJECT HEADINGS:

TECH. SERV. ISSUES

Kaye V. Stoppel Drake Unlverslty Law Llbrary Des Moines, IA 50311 515-271-3784 Telefax 515-271-2530

Alice McKenzle Brobeck, Phleger 6 Harrison Spear Street Tower, One Market Plaza San Francisco, CA 94105 415-979-2619 - Marllyn K. Nicely University of Oklahoma Law Llbrary

[To be named I

Cecllla Kwan University of Callfornla, Davls

Rhonda K. Lawrence Universlty of Callfornla, Los Angeles Melody Lembke Los Angeles County Law Llbrary

Evelyn L. Smlth Unlverslty of Michigan Law L

Patr lcla Denham Universlty of Clncinnatl Law

Jean Pajerek

brary

Llbrary

Cornell-Unlverslty Law School Llbrary

Alva T. Stone Florida State Unlverslty Law Library

Susanna K. Scott IN SMALLER LIBRARIES Wachtell, Llpton, Rosen h Katz Questions or comments should be addressed to the edltor or appropriate contrlbuting edltor.

QBS-SLS Elizabeth Duncan Ellen McGrath Albany Law School Library State U. of New York, Buffalo

Brlan D. Strlman Lorna Tang Unlverslty of Nebraska Unlversity of Chlcago

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PBS-SLS Chair:

Carol Avery Nlcholson U. of North Carolina

Vice-Chair/Chair-Elect: Susan Roach Navy Judge Advocate General

Secretary/Treasurer: Kathy Faust Northwestern, Lewis & Clark

Advisory Commlttee: Pamela Gregory Prince George's Co. Circult

Jacqueline Paul De la wa r e , Widener

OCLC Subcommlttee: Patricia S. Neff Nat. Center State Courts

RLIN Subcommittee: Patricla Callahan University of Pennsylvania

WLN Subcommlttee: Suzanne Harvey University of Puget Sound

Local Systems Subcommittee: Anne K. Myers University of Maine

Ts-SLS

Chair: Cynthia A. Larter University of Pittsburgh

Vice-Chalr/Chair-Elect nary Lu Llnnane De Paul University

Secretary/Treasurer: Joan Englander Southern Methodist U.

Members at Large: Suki Scott Wachtell,Lipton,Rosen,Katz

Katherine J. Tooley University of Tulsa

Acquisitions Committee: Joan Howland U. of Calif., Berkeley

Cataloging & Class. Committee: Regina Wallen Santa Clara University

Exchange of Dupllcates Comm.: T i m J. Watts Valparaiso University

Preservation Commlttee: Willls Meredith Harvard Law School

Serials Commlttee: Janls L. Johnston Unlverslty of Notre Dame

COPY -ON INFORMATION ISSUE l2EAuuE February January 10 Hay April 10 August July 13 November October 10

Subscriptions are available from the business manager at $6.00, prepaid; checks are to be made payable to: American Association of Law Libraries. ISSN 0195-4857

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Thls 1s a full lssue, so I wlll llmlt my comments to two. First, Volume 15 introduces a new column: Technlcal Services Issues In Smaller Llbrarles, edlted by Sukl Scott. Thls column 1s offered in response to suqqestlons for lnformatlon almed at the smaller staff especlally those in flrm or court llbrarles. In these situations, one or a few people m y have concerns ranqlng from classlflcatlon schemes to automatlon cholces and would llke to know how others are deallnq wlth such things.

Second, at thelr recent buslness meetings, the Onllne Elblloqraphlc Services and Technlcal Services Speclal Interest Sections ratified Structure . Thls document calls for the full verslon of the Editorlal Pollcy to be published in the first lssue of each volume. As directed, that full verslon appears below.

a1 &vices L a m 1s the quarterly official publlcatlon of the Technlcal Servlccs Speclal Interest Sectlon and the Onllne Blbllographlc Services Special lnterest Section of the Amerlcan Assoclatlon of Law Llbrarles. It reports on sectlon and member activities, and communicates news on developments In the two sections. wlll publlsh sectlon organlzatlonal buslness such as election results and bylaw revlslons. It features columns on specific areas of lnterest, lncludlng those in a question and answer format. wlll include short, practical articles on areas of lnterest to the sections and short lmplementatlon reports, but wlll not publlsh substantive artlcles, book reviews, or job advertisements.

All submissions may be edlted for style. Any content edltlnq wlll be done in cooperatlon wlth the author. Any person considering the submission of articles or other lnformatlon is urged to contact the editor regarding appropriateness and style. Publlcation deadlines are llsted in each lssue.

All statements and oplnlons are those of the authors and do not necessarlly reflect the vlews of the Amerlcan Association of Law Llbrarles, the Technlcal Servlces or Onllne Blblloqraphlc Services Speclal Interest Sectlons.

c- - Carol Avery Nlcholson

Unlverslty of North Carolina Law Llbrary

My name 1s Carol Avery Nlcholson, and I am the Technlcal Servlces Llbrarlan at the Unlverslty of North Carolina at Chapel Hill Law Library. It 1s a pleasure to greet you at the start of the new membership year! The Annual Meeting In Reno was again fllled wlth exciting programs which you may read about elsewhere. The enthuslasm of members who volunteered to work on next year's

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commlttees and program proposals is very much appreclated, and by worklng together I am sure that much can be accomplished.

Program proposals for next year include Mlgratlon from one llbrary system to another; Online acqulsitlons and fund accountlng; Government lnformatlon available onllne; How to start a network or consortia; MARC "jargon" for the llbrary admlnlstratlon; Understanding contract termlnology; and possible workshops on Automated serlals control, and, Barcoding and ltem record creatlon. Please let me know if you are lnterested in these or other program Ideas, potential speakers and coordlnators are welcome.

A major goal of the OBS/SIS officers and committee chalrs wlll be to keep members lnformed of sectlon actlvltles and other ltems of lnterest through the TSLL newsletter. It has also been suggested by a member of the Executive Board that the Section consider establishing Its own newsletter. Please contact me to share your thoughts about thls ldea and any others that may be of benefit to the Section. Thanks In advance for your cooperatlon and support. Now let's look forward to a very good year!

b

S S U M S CATAL06m6 ~ a u s l 1 ~ S EXOUWGE OF DVPLICATE S PRESERVATION

TECHNICALSERVICESSLS HESSAGEFROnrnCHAIR Cynthia A . Larter Universlty of Plttsburq Barco Law Llbrary

h

Planning for sectlon actlvltles for the coming year 1s already well underway! NewaoDolntments. Before the annual

ln Reno, I appointed 3 new commlttee chalrs, a new TSWL SIS members to commlttees. The new chalr of the Dupllcates and Exchange Commlttee is Tlm Watts from Valparalso School of Law Llbrary. Wlllis fleredith, Preecrvation Librarian a t Harvard L a w llchool Library 1s our new Preservatlon Commlttee chalr. Finally, Hlchele Flnerty, Orange County Law Library, has agreed to chalr the Nominating Committee. Lorna Tang at the Unlverslty of Chlcago Law Llbrary, wlll serve a two-year term on the TSLL Editorial Board. If you would like to serve on a commlttee but haven't yet volunteered, please call me as soon as possible. There 1s plenty of section work for everyone who wishes to partlclpate!

meet Editor inl a1 Board member, the Nominating Commlttee and over 100 TS-

-. The Nominating Commlttee, chalred by Michele Flnerty, has the following members for 1989/90: Carol Dawe (Katten, liuchin h Zavls), Ella Lldsky (U .S . Court of International Trade), and Terri Saye (Unlverslty of North Carollna). The commlttee 1s planning to have the slate of candidates for the 1990 electlons completed by sometime in December. If you wish to be consldered by the Nomlnatlng Commlttee as a candldate for an office, or wish to suggest someone else as a candldate, please contact Michele Flnerty.

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candidate blographles will be publlshed In the February lssue of TSLL.

ADDointments. Followlng is

Acqulsltlons Commlttee Cataloglng d Classlflcatlon

Exchange of Dupllcates Commlttee Preservation Commlttee Serials Commlttee Nomlnatlng Committee Ad Hoc Committee on Bylaws Ad Hoc Commlttee for Publlshlng Acqulsltions Roundtable Blndlng Dlscusslon Group Head of Technical servlces

Dlscusslon Group TsLL Edltorlal Board

appolntments for 1989/90:

Committee

a complete llstlng of

Joan Howland

Reglna T. Wallen Tim Watts Wlll Heredlth Janls Johnston Mlchele Flnerty Lynn Randall Br lan Str lman Harllyn Earhart Pat Denham

Jean Stefanlc Ellen HcGrath Lorna Tang

2. I received proposals for 13 programs and 3 workshops at the meetlng in Reno. The theme for the 1990 annual meetlng ln Hlnneapolls 1s "Beyond Excellence." Joan Howland, Educatlon Committee Chalr, has asked that program and workshop proposals be submltted to her no later than &,j.gu& fi. Please call me if you would llke to propose a program or workshop and need a form.

-ojea. The Executlve Board declded to begln work on three section projects durlng the next year. A number of members had lndlcated on their membership survey a deslre for the sectlon to conduct a salary survey of technlcal servlces department staff. Another suggestlon was to create some form of recognltlon for librarians who had made contrlbutlons In the technlcal servlces area. Flnally, I plan to appolnt an Ad Hoc Committee on Long Range Plannlng in the near future. Th 1s commlttee will concentrate on examlnlnq the sectlonls future educational goals and eventually communlcatlng thls lnformatlon to the Educatlon Committee, I f any of these projects sound lnterestlng to you and you have any comments or would llke to work with others on them, please call me. I will be happy to receive all comments. We need as many Ideas as posslble.

I would llke to thank the TS-SIS members for glvlng me the opportunity to serve as Chalr durlng the comlng year. I will try to keep the members informed durlng the year by publlshlng news of our sectlon's actlvltles in both TswL and the BBLL Ne-. We can look forward to a year of excltlng actlvltlesl

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- 6 A By Marllyn K. Nlcely

Unlverslty of Oklahoma Law Library

AUTOMATED ACQUISITIONS. Thlrteen years ago when I started as Acqulsltlons Llbrarlan at the Unlverslty of Oklahoma Law Library, nothing was automated (OCLC was the major technological lnnovatlon but It was some tlme before we got our own termlnal). I have managed Acqulsltlons In a purely manual environment. We had ledger sheets, and I posted In pencil every encumbrance, expendlture, and adjustment (when the invoiced price was dlfferent from the encumbered prlce). The order flle was a llttle flle of 3 x 5 sllps, and we recorded payments on the sl Ips.

I don't want to go back to that system If I don't have to. We have been uslng OCLC's Acqulsltlons subsystem since the early 1980's when it was released. Its use has lots of pitfalls, but we have done fairly well when competent people entered the data on orders and expendltures. But we will be forced to make some changes soon because the OCLC acquisitions subsystem will be dropped from service on December 31, 1990.

This spring I attended a program at the Oklahoma Llbrary Association Conference where I heard Richard W. Boss, a Washlngton, DC consultant, talk about automated acquisitions systems. He said that the reason it is so difficult to flnd an effectlve automated acquisltlons system is that acquisltlons 1s not a really profitable area for automation vendors. If a vendor sells an onllne or other computer generated publlc access catalog or circulation system, the vendor can anticlpate sales of multlple statlons in each llbrary, making automatlon research and development attractive for such appllcatlons. But librarles rarely need more than one statlon for acquisltlons use.

Mr. Boss sald that acqulsitlons llbrarians have basically three choices. We can use the acqulsltlons component of an lntegrated library system I f access to such a system 1s imminent; we can purchase a book vendor developed system; or we can operate manually. The last option mlght be made a little more palatable by uslng a spreadsheet for fund accountlng.

Frequently, the choice of an integrated library system is determined by politlcal factors and other considerations outside the realm of acquisitions work. However, administrators should verify that any lntegrated llbrary system which is being consldered for purchase has a viable acquisitions package.

Boss speclflcally mentloned two book jobbers as havlng developed good acqulsltlons systems that run on IBM or IBM compatible hardware together wlth a hard disk drive. These two were Midwest Library Servlce and Baker & Taylor. Our library

7

uses Mldwest as monograph jobber. I have not yet seen a demonstration of Midwest's MATTS (Mldwest Automated Technical Servlces System) but their promotlonal llterature looks very good.

Boss said that buylng a vendor system 1s the best way to automate acqulsltlons "on the cheap." The software alone for MATTS costs $4,000.00, so lt 1s not somethlng to conslder without looking at what it would cost to do acqulsltlons manually. Our llbrary only orders 1,000 items per year, so that's less than 100 orders per month. However, the ablllty to generate reports that would provide lnformatlon about acqulsltlons trends might be worth the cost of the software. Examples of posslble reports are: how many titles are purchased each year from whlch publlshers; how much money 1s spent wlth each publlsher; what are inflation rates over a perlod of years for llbrary acquisitions; what 1s the rate of unfulfilled orders by vendor, etc. Also, llbrarles are likely to own already the hardware available that can handle the acqulsltlons software and data storage requirements of such a PC based system and perhaps share the use of an IBM workstation with another functlon, such as interlibrary loan or word processlng.

In h i s book, Issues ln v l t l u , Boss llsts seven areas to look at when evaluatlng and choosing a system (part of integrated llbrary system or free standing P C based). The following 1s a summary: Searching

1. What flles can be searched--1lbrary's holdings? on-order/ln processlng? blbllographlc utlllty? vendor flles? accountlng flles? flexlblllty of searching? what search keys ?

order on-line? can user select vendor? Does It encumber funds at tlme of orderlng?

recelved? What statlstlcs are avallable? Do claims and cancellatlons meet llbrary's needs? What error reports are produced?

Order 1 ng 2. Can it print orders? multlcopy order forms? can It

Monltorlng 3. Can you track order status, e.g. on-order, shipped,

Recelvlng/Paylng/Accountlng 4. Are funds automatically and correctly updated as

expenditures are posted? Checks wrltten automatically? Audlt tralls?

Interfaclng 5. Can Acquisltlons system connect wlth other llbrary

systems?-e.g. Clrculatlon, Serlals Control, Public Access Catalog? Can system lnterface wlth blbllographlc utlllty? What machlne readable records can be obtalned or migrated to other systems?

staff training be needed?

Screen Display 6. Are screen dlsplays easy to interpret? Will extensive

cost Dreakdown 7 , Is everythlng needed to make the system run lncluded In

the cost breakdown? Are c o s t s capltal or operatlonal expenses? What will future costs be?

MORE COMHENTS ON BOOKLINK, I n response t o my l a s t column regardlng BookLink and its problems with cash flow as a book jobber aiming to serve law Ilbraries, I rece ived the following comments from Fred Hangfield, Law Bibliographer, University of Illinois Law Library, Champaign-urbana.

"Our Library would never use BookLlnk due t o t h e l r practlce of drop shlpments from the publlaher dlrectly t o OUY Library. Our present vendors collect the titles we order and t h e n s h i p the volumes u f t h an Invoice. Books received directly from the publisher o f t e n create confusion, unless t h e packlng slip specifically ldentifies the Library as ship t o and t h e vendor a s b i l l t o . We receive books all the time from unknown sources, and we tend to treat them as gifts. I f we started to recelve books on drop shipments, and the packing s l i p s d i d n o t properly Identify their souzce, we mlght lose control of the Inflow of recently ordered mater la la .

Because the actual business arrangements are handled €or US by the general U n i v e r s i t y Library, we benefit from dfscounts offered by our major trade book vendors, based on the large volume of orders the Unlverslty Library places. The lack of a discount from EookLink is another reason why we would n o t use this company.

FOREIGN AND INTERNATIONAL BOOK TRADE. T h i s A p r i l 1 met with MK. and Mrs. Anton Gerits of A . Gerlts h Sons . Mr. Getits was i n the United States visiting libraries with which his company does buslness. Our main llbraty uses Gerlts for European books. Gerlts always tries t o make contact w i t h some new librarians on each txlp and Is interested I n law l i b r a r i e s partlcularly. Gerits mentloned Tom Reynolds at the University of C a l i f o r n i a Berkeley Law Llbrary a s a reference regarding the bookseller's services. The Gerits company is a jobber for both modern and antiquarlan European and Brltlah publications. They do accept out-of-prlnt book search requests. He was particularly lnterested in telling me that Kluwer Is a publlsher for w h l c h be can offer advantageous prlclng. For your lnformatlon the address Is: A. Gerlts 6 Sons; Modern and Antlquarlan Booksellers; P . 0 . Box 664; 1000 AR Amsterdam; The Netherlands.

A FOND FAREWELL! This 1s my last a r t i c l e as Acquisitions columnist for TStf i . I have enjoyed t h e opportunlty t o write about acquisitions issues during the past two years. I think putting down some of what we know on paper is h e l p f u l because I t is easy t o return t o and re-read whereas the spoken work a l l t o o frequently goes in one ear and out the other. My little s tack o f

issues h o l d s a s p e c l a l place in my office. It has been a privilege to participate.

9

R N W Melody Lembke and Rhonda Lawrence

Los Angeles County C UCLA Law Llbrarles

Please send any questions that you may have about descriptive cataloglng to the edltors of thls column. We wlll either answer your lndlvidual letter, or we wlll pass your question along to the Llbrary of Congress. The edltors want to thank Ben Tucker and his staff, partlcularly Adele Hallam, Senlor Descrlptlve Cataloglng Speclallst, in the Offlce for Descrlptlve Cataloglng Pollcy at the Library of Congress, for taking time to answer our questions.

Anglo-American Cataloging Rules, 2nd ed., 1988 revlslon. With the publicatlon and lmplementatlon of AACR 2 revlslon, some changes have occurred in the wordlng and the numberlng of the rules. Because there 1s often a conslderable lapse of time between the date questlons are submltted to the Library of Congress by the edltors of thls column, and the actual date answers to those questions are printed In the newsletter, we have several questions relatlng to AACR 2 still In the mlll. We wlll compare the text and the rule numbers for any changes between the two 81edltions,n and lndlcate what those varlations are.

At the 1989 AALL Annual Meeting ln Reno, CCDA Representative Lee Lelghton reported on the most slgnlflcant changes between M C R 2 and AACR 2 1988 revlslon. At that meetlng he did not mention the change in Chapter 21, at 21.12, for cholce of entry for revised editions. That change had been reported by Lee in the February 1989 issue of (W, vol. 14, no. 3, pg. 2 4 ) . Because law catalogers frequently encounter thls problem wlth cholce of entry, we want to emphaslze the rule change wlth an example. As is clear from the text of 21.12B1, I f the original author is only named In the revlsed edltlon's tltle, the revised edition will be entered under the revlsor, or tltle, NOT under the name of the original author. For example, Prosser and Keeton on the law of torts 1s entered under tltle, not Prosser.

DBKWCWD Books F U J B l B DCLC831W14-D c&t ~ i n t D M ? X W CLa-LC L F I N ID Duto319714-I) - Record 1 o f 1 +

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U. Paqo Kooton. ponoral r d i t o r . 250 260 0 300 440 0 300

500 300 LJO 0

5 t h od.. Lanyor 's od. 6 t . Paul , M i n n . aCbUDSt Pub. CO.,4c1984. K N l l i , 14% p. lk26 CI1.

Hornbook sorios R e v . od. o f a Handbook o f tho I a n o f t o r t s I Uilliam L. Prossrr 1971. Cover t i t l o i Prossor and Kmoton on t o r t s . Includes i n d o n . Torts+zUnitod Statma.

4 t h od

10

700 10 K H t D n . Page. 70fb 11 Presser, William Llcryd,Cdl69B-+tHandbook o f thm l a w of t o r t s . 740 01 Prossmr and Kerton on t o r t s .

Question no. 1 T h i s question is from Lee teighton, Harvard Law Library:

Rules 1.7B3 and 2.783 (sources of t i t l e proper) seem t o suggest tha t when the cover of a monograph serves as t h e source of t h e t l t l e , t h e note shou ld be "Tlt le from cover,H but we've noticed tha t LC copy says "Cover t i t l e " on monograph3 and "Title from covern on s e r i a l s . I f t h i s a correct Impression? Will you use one or the other when you implement the new revision?

Answer to Question no. 1 Ben Tucker responded, "Our practlce €or notes about titles

on the cover was f l x t d Some tlme ago and I d o n ' t belleve we would be interested in changing i t . For monographs we use the note "Cover t i t l e . w t o Indicate that the title i n the 245 has been taken not from a t i t l e page (absent) but from the cover. For monographs tha t have a t i t l e page t l t l e w i t h a di f fe ren t t i t l e on the cover, we use t h e note "Cover t i t l e : .2' to show the di f fe r ing cover title. Far serlals we prefer t h a t t h i s dlstinctlon be algnal l td more forthright ly In t h e introductory phrase. Therefore we use nTLtle from cover." €or s e r l a l s deacrlbed from the cover becaurre there was no t l t l e page, and "Cover title: ../ f o r t h e other s i tua t ion i n which we describe the strlal from a t l t l e page but need t o note a title on the cover di f fe r lng from the t l t l e on t h e t l t l e paqe. The practice for serials 1s a l i t t l e complicated by t h e fac t that we adapt and uac some CONSER p a r t l ~ l p a n t s ~ records i n spite of the f a c t t h a t they may show the note "Cover t i t l e . " instead of the note "Title from cover."

Question no. 2 MCR 2, r u l e 21.3181, Laws qovexnlng one jurfsdictlon,

sta tes : " * . . I f tho laws a r t enacted by a jurisdiction uther t h a n that governed by them, make an added entry under t h e heading f o r the enacting jurisdiction. Add a uniform title as instructed i n 2 5 . 1 5 A t o the heading for t h e jur isdict lon.n The record for the Dls t r ic t of Columbia's Home Rule Act, LC 81-6027S6, was entered under t h e United States . We asked the Offlce for Descriptive Cataloging Follcy i f t h i s was an example of i t ju r i sd ic t lon governed/ and whether the entry shou ld be under the District of Columbia.

11

Act1 Home Rule Act, 85 amcndcd : Ihc IXstricl or Columbia Self-

Govrrnmcnt and Governmental Reorganization Acl of 1973, u amended ._ HOIISC of Rcpresenfadvq Ninc1y.urvcnl.h Con- grcss, first session. - Washington : U.S. G.P.O., 1981.

Iv. 78 p. ; 24 n A1 h a d of llllc: comnktcc prhL 'Pfintcd for U~hc Use of OH Comnlltee on Ihc Ohtricl of Cdumbh" "July 1. 1911." "SCILI M). 97*S-1."

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410 10 United Statem.*tPubllc Law 93-IPB 4 1 0 10 Unlt8d 6t6tes.*tHome Rule I\ct 410 10 bnnaa*aUnited States.+CLaws, s ta tu tes , e t c . * t D l s t r l c t of Colunbl. m.1

f -govr rmont and govermental reo rgan l ra t l on act 667 nE6sIIoE Chg hdg to8 D lmt r l c t of Colurbla. D l s t r l c t of Columbka Self-Go

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the D i s t r i c t of Columblr mol f -govermmt and gsvermenta l r .nrganrzat ion act of 1973, as aunded) p. 3 ID lmt r Icb Of Colurbla s e l f - g o v e r m n t and

Roorganizatlon Act

g o v m r w n t a l reo rgan l i a t l on a c t )

r u l w A c t Is the popular t l t l e f o r tho Dim. of Col . u l f - g o v e r m n t end 670 l e l . C a l l t o H. H. @lnglotnn, C o n . on the D ls t . o f C s l . l l l O l R W b ( ~ ~ .

... act o f 1971, am e u n d ~ ~ )

Answer t o Quest lon no. 2 Ben Tucker's response t o t h l s was t h a t the record was belng

revised t o en te r under D.C. See the a u t h o r l t y record NAFL8011196 for the corrected vers lon. The t e x t of AACR 2 and AACR 2, 1988 rev is ion a r e lden t l ca l I n t h l s s ec t ion of 21.3181. Note, however, that following the LC RI on 21.31B1, the a u t h o r l t y record has a reference for the enactlnq j u r l s d l c t i o n (United S t a t e s ) instead of the added en t ry ca l l ed for In the t e x t of the r u l e .

12

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tMLunWu Evelyn Smith

Unlverslty of Mlchlgan

ALA's RTSD/LITA/RASD Commlttee on the Representatlon In Hachlne-Readable Form of Blbllographic Information (MARBI) has changed its name t o : Machine-Readable Blbllographlc Informatlon Commlttee, RTSD/LITA/RASDI The name was changed so that people looking for It in the list of commlttee meetlngs In the 300-page ALA conventlon program wlll be able to flnd lt more easlly. The committee wlll continue to be referred to as MARBI.

MARBI met for eleven hours during the ALA convention in Dallas, June 2 4 - 2 7 . The focus of discussion was the holdings

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format. The ANSI standard for non-serlal holdings statements has finally been approved, and the holdlnqs format can now be adjusted to accommodate non-serials. There were so many problems wlth the holdings format proposals dlscussed In Dallas, however, that they wlll have to be studled and revlsed and dlscussed aqaln. The holdlngs format will be re-publlshed thls fall in a form graphically slmllar to that of the other formats, but the holdlnqs format will remaln a "flnal draft" untll non-serlals have been dealt wlth adequately.

The "multiple versions" problem 1s a problem whlch arises with mfcroforms of serials or wlth any ltems having ldentlcal content and appearing in dlffcrent physlcal formats. A meetlng of representatives of groups concerned wlth the multiple versions problem--groups such as HARBI, CC:DA, CONSER, LC--was supposed to have taken place last wlnter/sprlnq. Funding for the meetlnq could not be found, however, so the meetlng has not yet taken place. Fundlng 1s now being sought for a fall meetlng.

LC 1s now drafting proposals for a separate MARC classification format. Last fall LC drew up proposals for expandlng the existing MARC authorltles format to accommodate subject classifications like LC and Dewey, but that approach was too messy and full of problems. The classlflcatlon format proposals may be ready for dlscusslon at the MARBI meetings In Chlcaqo In January.

Update no. 2 to F o W D a b should be available in September. Update no. 1 to W l & C C U Formats and a new edition of lLsHARc CakfJ.st for wlll be available thls fall. Lots of languages have been added to the list.

This final paragraph concerns speclflc changes and proposals relatlng to the holdlnqs format. MARBI voted to make blbllographlc field 851 obsolete. Holdlnqs fleld 852 has been modified to carry lnformatlon whlch had been carrled In 851. Field 852 can be embedded in a blblloqraphlc record, and archivists are pleased that fleld 841 need not be present when flcld 852 1s embedded In a blblloqraphlc record. Instructlons for lndlcators In fields 853 and 854 wlll be rewritten so that subfields u, v, w, x and y need not be present for compresslon and expanslon to occur. These subflelds relate solely to hlerarchlcal or serial ltems, so requlrlnq thelr presence would make compresslon or expanslon lmposslble for non-serial Items. A proposal to change tags 843 and 845 to 533 and 540 respectively (the same tags used for these klnds of notes in bibllographlc records) met wlth dlsfavor. It may be deslrable to be able to dlstlnquish a holdlngs note from a blbllographlc note by means of the tag. Holdlnqs fleld tag 583 wlll be changed so that it can be dlstlngulshed from blblloqraphlc fleld tag 583. other proposals for modifylnq the holdings format to accommodate non- serlals (use fields 866-868 for extent of unlt; create a non- repeatable field 844 for name of unlt; create fleld 842 for

1 4

physical form designator; make subfield o of field 854 and 855 obsolete) ralsed some serlous concerns, of whlch was how to llnk separate holdlngs records. A lot of experimenting with actual examples will take place before holdings proposals are discussed agaln next January. -

Patr icla Denham University of Clncinnati

U.S. Senate and House jolnt resolutions (SJR 57 and HJR 2 2 6 ) were introduced In February and March 1989, respectively, to establish a national pollcy to promote and encourage the prlntlng of books and other publications of enduring value on alkallne, permanent paper. The Senate Joint Resolution was referred to the Governmental Affairs Committee, chalrtd by John Glenn (D-OH) and the House Joint Resolutlon was sent to the Government Operations and House Administration Commlttees. As of June, the blll needed 9 more cosponsors. Please wrlte to Senator Glenn or your own state's Senators and Representatives asking for their support for thls measure. The wldespread use of alkaline paper in the future wlll save libraries millions of dollars. Books will not need to be deacidlfled, transferred to other formats or otherwise replaced In order to retain their intellectual content. In the not-too-distant future, the books we purchase may actually be manufactured to last hundreds of years. We should do all we can to see that that happens.

In my column in the Hay 1989 issue, I mentloned pamphlet binders from Archival Products. Now I a m able to make a report about them. I ordered the mlnimum (25) of two dlfferent slzes. They are quick to assemble and can be used for pamphlets in signatures or side-stapled. The finlshed binder looks attractlve and 1s sturdy on the shelf. The only drawback 1s the requirement of a minlmum order. It would be dlfficult to trlm too-large binders so they need to be as close to the size of the pamphlets a s posslble. The binders are available in 12 slzes from $1.76 to $4.40 per plece. No front labels are necessary since the front covers are clear.

There is a new tltle from ALA which may be of interest to the readers of this column: -on a n d v a t i o n in the SmallLlbrarv. It was just publlshed in June 1989 and It costs $5.00. I wlll obtain a copy and report on It in the November issue.

In addition to other serlals, I wlll now also be abstracting articles from the Alkallnc P u r Advocate. I encouraged librarians to subscrlbe to thls publication in my presentatlon in the program, nLaw Book Paper and Blndlngn in Reno. Published by Ellen Hccrady, who also does The Abbev Ne-, thls title focuses on alkallne paper. It 1s issued 6 tlmes a year and costs $25.00. Since it started just last year, all available issues and a current subscrlptlon can be purchased for $50.00. It is an

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excellent means for librarians to learn about this vital topic without wading through scientific jargon.

The Preservation of Library Materials Section of the Resources and Technical Services Division (RTSD) of A.L.A. is sponsoring "New Dlrections in Library Binding" on 3-4 November 1989, in Portland, Oregon. I reported on a previous version of this series in the November 1988 31s1Jr. The program will teach attendees how to administer, evaluate and improve their operations to provide an effective, preservation-conscious binding program. Registration fees are $200 for ALA/RTSD personal members, $235 for ALA personal members, and $260 for non-members of ALA. Contact Debra McKern, Preservation Office, Emory University Libraries, Robert W. Woodruff Library, Atlanta, GA 30322, ( 4 0 4 ) 727-0306 for more information.

SELECTED SERIAL ARTICLES ON PRESERVATION

ttAuthors and Publishers Pledge to Use Acid-Free Paper." &&gy Newsletter, 13, no. 2 (1989): 31. A list of the 40 publishers who signed the nDeclaratlon of Book Preservationn on 7 March, "Commitment Day." They have committed themselves to use acid-free paper (when available) for all first printings of quality hardcover trade books.

Fowlstrunker, Skillin 0 . nThe Preservation of w o n -, 63, no. 10 (1989): 40-41. A tongue-in-cheek look at proper day-to-day storage conditions for librarians.

Smith, John David. "The Conservation Crisis in British Libraries and Archives." t o n N e u , 37 (1989): 10-11. British librarians have lagged about a decade behind their American counterparts in recognizing the nature and scope of thelr conservation problem but now the issue has reached crisis proportions.

Tigelaar, Mary Peelen and Marcia Duncan Lowry. "The Conservator in the Library: Two Perspectives," andnanaaement, 3, no. 3 (1989): 122-130. The intent of the article is to present the issues that confront library management when seeking to attract, employ, and integrate professionals in library conservation.

Westwood, Ron. llAlkaline Paper-Making Conversion Rate Increases." fl 2, no. 1 (1989): 8. The author discusses how improved alkaline papermaking technology and low-cost preclpitated calcium carbonate from satellite plants have combined to speed the rate of alkaline conversions.

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QUARTERLY QUOTE: llAlkaline paper can be mechanically weak [due t o the use of short paper fibers]. What Is needed Is stronq, durable paper, not just acld-free paper." Paul Banks

SERIALS Jean Pajerek

Cornell Unlverslty

The following serials changed title recently and were caught by the Cornell Law Llbrary acqudsltions staff:

Bermuda consolldated index of statutes and subsldlary leglslatlon to ...

Changed to: Bermuda consolidated index of publlc acts and subsldlary leglslatlon to ... 1st Jan. 1987-

New York (State). Division of the Budget. New York State mld-year report

Changed to: New York (State). Divlsion of the Budget. State of New York budget summary. Oct. 1983-

New York State oil and gas annual production report Changed to: New York State 011 and gas drilling and production. 1985-

flerged with: Sotsialistlchesko pravo to form: Dfirzhava 1 pravo. 9. 1 (1) (1988)-

Pravna misill

Queensland Instltute of Technology law journal changed to: Queensland Unlverslty of Technology law journal. VOl. 4 (1988)-

Texas rules of court Split to form: Texas rules of court. State and: Te%as rules of court, Federal. 1966-

University of Florida law review Changed to: Florida law review. Vol. 41, no. 1 (Winter 1989 1 -

U.S. tax week Changed to: Bender's Federal tax week. No. 18 (May 3, 1989)-

West's Loulslana rules of court Split to form: West's Louisiana rules of court. State and: West's Loulslana rules of court. Federal 1988-

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- Alva T. Stone

Florida State University Law Library

The third edition of LC's W l e c t v: S- Headlnas (1988. 2 v . $65.00) was released in spring 1989. Both in form and content, there are significant improvements over the earlier editions. There's a more detailed, comprehensive index, and the main text now includes captioned tab dividers, which are helpful when you aren't in need of the index.

A new section, nAssigning and Constructing Subject Headings" (H 1801, provides guidelines on speclficlty, the number of subject headings to use, the 208 content rule, choosing between one general topic or 2-3 specific headings, title words vs. the actual content of the work, and the order of subdivisions in subject strings. Any cataloger who reads and re-reads this section will learn some important underlying principles and gain confidence both in choosing and formulating LC subject headings.

Some changes were made to order sectlons to reflect changing terminology at LC. ''LCSH" has changed to "the SUBJECTS file", "Indirectn is now "(Hay Subd Geog)", and nsee references", etc. have become "used for references", etc.

For the subdivision GOVERNMENT POLICY, an exception Is now noted: "DO not use under headings that are inherently governmental in nature (e.9. City planning; Finance, Public; Crime prevention).n The section on LAW AND LEGISLATION now omits any reference to earlier variants (--Law; --Laws and legislation; and --Laws and regulations). And there's been a complete turnabout in one rule for establishing headings for TRIALS: "Include the name of the city as a qualifier even if it appears as part of the name of the trial itself, e.g. Chicago Seven Trial, Chicago, Ill., 1969-1970."

But the most impressive changes are the new annotations within sect. H 1095, FREB-FLOATING SUBDIVISIONS, and the new instruction sheets with guidelines for the use of about 50 of those subdivisions. These actually expand and update the guldelines from the softcover l J h d z - ~

as: a G U to S u b d l v l s l o n P w t l c e (out of print), which itself was reprinted from 8th ed. (1975).

As an illustration, let's look at BHIGRATION AND IHHIGRATION. In the aforementioned Guide to S- Practice, there was a one-sentence instruction on the use of that subdivlslon. But now, in the new &ub.h.ct C w a Manual, there are 5 pages detailing the distinction in the use of the heading and the subdivlslon EHIGRATION AND IMMIGRATION, as well as IHMIGRANTS, ALIENS, and related headings.

There's a h 0 some useful guidance for PERfODICAL8: "DO not use under headfngs assigned t o publications that are revlsed and rtlssued In full on a regular basls ... but are not periodicals as defined above, For example, &;st 's Fl_c)rlda

t e code with r- court ruJ&&" In addltlon It i s noted t h a t the subdlvislon PERIODICALS is never used following the form subdlvlslons CASES or DIGESTS.

The Hanual is not generally used independently; it 1s important t o a l so consult ind iv ldua l authority records i n t h e SUBJECTS f l l e (or m). For example, when we read the gulbelinta under PROFESSIONAL ETHICS we might conclude that t h e headings LAWYERS-PROFESSIONAL ETHICS and JUDGES--PROFESSIONAL ETHICS are v a l i d s tr lngs . But the instructions under CLASSES OF PERSONS ( H 1 1 0 0 ) say nDttcrmlne I f the ugt of d free-floatlng subdivision from this l i s t conflicts with a previously established subject heading, In the event of a csnfllct ... use the establiahed heading , The established headlngs fn thls case are LEGAL ETHICS and JUDICIAL ETHICS8 each of which Is listed ag a narrower term heading under PROFESSIONAL ETHICS in the subjects f i l e .

Our library's cataloging staff 1s pleased wlth the expanded index In the Manual's 3rd e d . 1 d i d wonder why under the entry "Legal headings" In t h e index there is a pointer to t h e subdivision SOURCES ( H 2080) , b u t not a l s o t o TERM8 AND PHRASES ( H 2184) ; both of these lnatruction sheet8 refer explicitly to law-related headlngs. B u t this is a minor flaw. I f your Ilbrary has never prcvlously acquired tho m c t Ca- -, now is the time to add it to your worklng tools. This new edltlon goes a long way toward making LC practices more comprehensible to practltloners like you and me!

P A . At t h e TS/SfS Cataloging and Clamlf l ca t ion Committee meeting during the AALL Conventlon in Reno, Harle Whlted announced that two major subject headings have j u s t been cancelled by LC. The compound headlng CRIME AND CRIHINALS has been replaced by three separate headings: CRXHE, CRIMINALS, 01: CRIHINOLOOY, And LABOR AND LABORING CLM8ES has been replaced by separate headings: WORKING CLASS and LABOR HOVEHENT.

IN s- Susanna K. S c o t t

Wachtell, Lipton, Rosen h Katz

This article marks the beginning of a new column - Technical Servlces Issues In Smaller Librarles. Some of the issues I see, as a flrm libtarlan, include automating library functfons; t r a h l n g of technical services personnel and bullding relatlonshlps among lnformatlon professionals i n s i d e and outside the office. I would llka t o hear about Interests of TSLL readerS;@ especially those of s t a t e and court Ilbrarlans. Please contact me a t Wuchtell., Llpton, Rosen 6r Katz, 299 Park Avenue, NY, NY 10171 - ( 2 1 2 ) 371-9200 .

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At the June conventlon ln Reno many issues were addressed, !'The Effectlveness of Libraries" was presented by Thomas Chllders and Nancy van House. While their research concerned public llbrarles, thelr resultlng report 1s intended to create a foundatlon upon whlch effectiveness In other types of llbrarles may be measured.

Effectiveness 1s a complex ldea and the speakers examined it in a number of ways. One can understand the ldea, most readily, in terms of goals or, secondly, ln terms of a process model where various dynamlcs of a llbrary's operatlon are consldered. Effectiveness can also be consldered as a "system resource" where a library's functlons arc valued In relation to thelr environment or lastly through a "multiple constltuency approach."

The most challenglng requlrement presented was our need to establish measures of effectlveness; many useful ones were ldentlfled by Chllders and van House whlch we could adopt such as awareness of strvlces, inter-library cooperation, total expendltures, goal achievement, materlals avallablllty, materlals quallty, range of materlals, amount of plannlng and evaluation, wrltten pollcles, staff contlnulng educatlon, staff morale, staff quallty and staff size. ( A complete llst of measures 1s lncluded In the handouts. 1

It 1s not uncommon, in our busy and pressured envlronments, to be only consclous of how our efforts seem inadequate; by utilizing some of the measures ldentlfled in thls report, we have the opportunity to recognlze and to demonstrate how effective our work really 1s.

Also lnterestlng was the program: "Standard Classlflcatlon OK Devlatlon in Flrm and Corporate Legal Collections.n Jon 1 Cassldy presented a clear and practlcal argument for use of LC. LC is complex enough to handle the vagarles of law flrm collectlons; it 1s also usually the classlflcatlon scheme most famlllar to lncomlng patrons. Hs. Cassidy showed how the scheme can be flexlble enough to accommodate a varlety of llbrarlans' declslons a s to arranglng lhw flrm collectlons.

On the other hand, a llbrarlan may prefer to deslgn his or her own classlflcatlon scheme to accommodate the smaller collection. Brian Strlman showed hls "steps for creating and lmplementlng a specialized customlzed classlflcatlon scheme." As usual, the handouts for these, as for other programs, were lnformatlve and practlcal. A flche set of the convention's handouts 1s available for $5.00 from AALL In Chlcago. In addltlon, cassettes for any number of the AALL programs in Reno may be ordered from Moblltape Co., Inc. - 25061 West Avenue, Stanford, Sulte 70, Valencla, CA 91355 - ( 8 0 5 ) 295-0504.

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SECTION AND COHHITTEE HEETINGS AND REPQRTS

ONLINE BIBLIOGRAPHIC SERVICES SPECIAL INTEREST SECTION GENERAL BUSINESS MEETING - MINUTES

Sunday, June 18, 1989

The meeting was called to order a t 1:15 p.m. by the Chair, Janice Snyder Anderson; a l s o present were Carol Avery Nicholson, Vice-Chair/Chair-Elect and John P. Bissett, Secretary/Treasurer.

-1 -. The AALL Committee on organizational Structure has recommended that their own proposal to merqe the Online Bibliographic Services and Technical Services SISs be dropped as it does n o t appear to have sufficient support at this time. A member added from the floor that the Executive Board,on Saturday, had in f a c t accepted the recommendation and dropped the pr oposa 1 .

The j o i n t OBS-, TS-, and RS-SfS reception on Saturday evening, partlally sponsored by Innovative Interfaces, was well attended. Thanks were expressed t o the sponaor.

In uelcomfnq members t o the business meeting the Chair commented that she saw great potentlal for this SIS t o grow in coming years, and for its activities and influence to enlarge, judging by t h e current and continuing developments in law 1 ibrar l e j I

An invltation was extended to attend the Local Systems Committee meeting on Tuesday morning.

The new Vlcc-ChaWChair-Elect Is Susan Roach; Secretary/Traasuxar (new two-year term) 1s Kathy F a u s t ; and the Members-at-Large arc Pamela Gregory and Jacquelfne Paul. Jackie Paul will Serve a two-year term; when P a m 9 term Is up next year, her S U C C ~ L I L I O I I w l l l serve a two-year term, and the two Mernbers-at- Large will be elected in alternating years.

A t the request of the Chair, i t was moved, seconded and voted to destroy the ballots and to accept the minutes of the 1988 Business Heating as published in Serv-9 LQhl m, August 1 9 8 8 ,

Committee ftbort9. Local S y d x n w Committee, Anne K. Myers. A t t h e Committee's organizational meeting fn At lanta , 1988, attendees established the scope and Interest of the group and determined that their meeting time would be used to discuss among themselves ideas and problems rather than for planned programs. For t h l s year the 085 membership was surveyed for discussion group topics: barcoding, authorlty control, workflow changes and holdings formats were most popular . Anne expressed interest in a proposal t o update t h e l o c a l systems portion of t h e membership

2 1

directory as a projec t on lnstltutlonal automation history , to be submitted for publication as one of the AALL -* The chair responded that the Committee would need to "... request money from W L t o publish.H Anna requested a volunteer for Co- Chair/Chair-Elect €or next year.

WLN, Suzanne Harvey. WLN 1s very a c t i v e l y changing and now has a new structure. The Washlngton State Llbrary is creatlng a non-profit corporation for WLN which will incorporate this year . This is seen as presenting greater potential for development. The organization 1s looklng €or a new director and has announced a new MARC tape service, de-duping, authorlty control and record upgrade .

OCLC, Chris Corcos. OCLC was introducing some new services for law libraries in Reno and was to discuss equipment upgrade requlxtmtnts. She asked the members to conslder and express their opinions on the agenda of the OCLC representatives who come to our meetlnqs. Chris a l s o requested appointment of a Chair- elect t o replace her .

Janlce Anderson announced that she has bean appolnted to the OCLC Resource Sharing Advlsory Committee, whlch has been restructured to be less technical services orfentad and act more as a soundlnq board. She requested that member3 dlrect a l l appropriate concerns to her for conslderatlon at their twfce yearly meetlngs. For example, she suggested, new services llke the CD-based collection analysis s e r v i c e should be shown to us even if OCLC does not see us as a primary market for them.

RLIN. Caitlin Robinson was not present .

I John P . Blssett. The first financial statement of the year shows a balance of $3532.14 on September 30, 1988 and as of Aprll 30, 1989, the balance is $4628 . 8 9 .

Income from dues so far received was 8602.50, and the Conventlon contrlbutlon from Headquarters ud3 $600.00 for a total Income to t h a t date of $1202.50. Expenses represent the following: the new brochure printed last year f o r dlstrlbution at the SIS Booth ( $ 2 6 9 . 0 0 ) ; the Chair's t r i p t o Headquarters for new SIS chalr orientatlon ( $ 3 2 4 . 5 0 ) ; the Local Systems Commit tee 's questionnaire sent t o al l . S I S members I n March ( $ 1 0 5 . 7 5 ) ; "TSLL Structure and Pollcles" ($201.75); prlnting of the program questlonnaire sent to members from the Vice- Chalr/Chair-Elect ( $ 3 7 . 4 7 ) ; prlntlng and distrlbutlon of the electlon s l a t e ($124.86); printing and dlstrlbutlon of t h e election ballots ( $ 2 6 0 . 6 4 ) ; and the Section's share of the c o s t of t h e weceptlon ( $ 3 7 5 . 0 0 ) for t o t a l expenses of $1698.97. Some of these expenses have been submltted but not yet pos ted , so there 1s some uncertainty a t any given moment, but t h e unofficial balance on July 13 appears t o be $3035.67.

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Janice b r i e f l y outllned the new AALt practice of bringing new S f S chafrs to Headquarters for orientation, noting the upcoming change in tlmlng, from F a l l for the recently installed chair , to Sprlng for the current Chair-Elect.

-tlhrarlan, Kaye V. Stoppel, Editor. Kaye dlstrlbuted a detailed report which wlll be separately publ i shed in w, but hlghllghta are included here. The Edltor's responslbilitles have been d i v i d e d with the prlnting and subscription functions now delegated to the new position of Business Manager, c u r r e n t l y Alice HcKcnzle. The Editor's function is to correspond wlth columlst8 and officers, request and receive m t e r l a l , Input copy and forward camera-ready issues to the Business Manager. The second major activity of t h e year was the review and r e v h l o n of the 1982 C m

S t u e . The year long project wad led by Cindy tarter and the resulting draft document S t t had been d i s t r i b u t e d to the membership and awalted o f f i c i a l adoptlon by each section at it8 1 9 8 9 Busineas meting.

Alva Stone has bean appointed to a second two-year term as "Subject Headings" columnist, and a new Acquisitions columnist was about to be named. A new column will be inaugurated in volume 15 to address the technical atrvlce concerns of small llbrarlesl fndexlnq for volume 1 4 13 scheduled for inclusion as an insert in v o l . 1 5 , no. 2. The need for or possibility of retrospectlve indexing la yet to be dotcrmlncd. To be discussed at the Board meeting were alternatlvs methods of publication, additional columna, reappointment OK replacement of outgolng columnists and the need to stlnrulata Increased awareness of w.

=began the year w i t h 307 subscriptions and ended i t wlth 325; income during the year was $1761.10 and expenses were $1455 .62 (excluding costs of producing vol. 14, no. I ) , leaving a balance of $305 .48 ,

S t w t ! Po-, Clndy Larter. As t h e document had been distributed to the membershlp ahead of time, Clndy moved for approval, which was seconded. A member asked i f t h i s is mostly a formalization of traditional practices, rather than proposal of new policies; t h e anawer was yes. The document was adopted by the membership.

of t- , Janlce Anderson. Janice reminded the m e d e r s of t h e OBS sponsored programs upcorning during the week, then thanking the membership for the privilege of leading us thls p a s t year, turned the meeting over to t h e new Chalr, Carol Nicholson.

s of thg new Chair, Carol Nicholson. The chair of the 1989-90 Nomlnatlng Committee wlll be Elaine Sciolino; t h e re s t o f t h e Committee wlll be named l a t e r .

23

Additional program suggestions, I f there are any, were sollclted, and the ad hoc program commlttee proposed. Carol read some of the program suggestions she had recelved, and added that the barcodlng workshop proposal 1s going to be re-submltted at the behest of the 1990 program chalr.

Member comments: Chrls Corcos expressed lnterest In a program on government documents In local systems; Dlane Hlllman remarked that barcodlng as a topic might be more interesting If It lncluded planning for automated circulatlon; Elaine Sclollno requested that we not yet elimlnate some of the program ldeas from Carol’s list that had not speclflcally been mentloned, and suggested two further toplcs: movlng the llbrary from one system to another, and networks, especlally state-wlde, etc., and how to get them underway. Carol Invited lnterested members to meet wlth her on Tuesday afternoon at 4 : 4 5 to talk over program ldeas.

A logo contest and T-shlrts to wear (and/or sell?) next year were proposed. More wlll be forthcomlng from the Chair. Flnally, Carol mentloned that she wlll be encouraging more members to contribute to the newsletter next year.

The meeting was adjourned shortly before 2:30, just In time for the TS-SIS Business meeting.

Submitted July 13, 1989 by John P. Blssett, Secretary/Treasurer

s r s m Hlnutes - June 20, 1989

Anne Myers Unlverslty of Halne

The Local Systems Commlttee met on Tuesday, June 20, 1989 at 7:30 a.m. Twenty people attended. The chalr reported on the two projects dlscussed at last year‘s meetlng that were to be done thls year: an “lnstltutlonal hlstory of automation“ project, whlch was abandoned due to lack of clarlty and lack of lnterest, and an SIS survey of toplcs of most concern.

It was suggested and agreed that the Commlttee support the preparation of an update to the Llbrary Systems eroflle portlon of the 1987 TS/OSS 515 Joint Directory. The goal 1s to have thls avallable by the next conventlon, hopefully publlshed as an AALL Occasional Paper. Anne Myers and Carol Nicholson wlll work on this wlth Suzanne Harvey, who was lnvolved wlth the orlglnal project. Addltlonal names wlll be sollclted.

Pat Callahan was selected to be Co-Chalr/Chalr Elect,

The bulk of the meeting time was spent discussing, as a slngle group, the followlng areas:

V o r k f l o w w: lmpact of physlcal space changes (termlnal locatlons) as well as system capabllltles; differing rtactlons to

24

initial ambiguity as procedures change who does what, ranging from ready acceptance to hostility; additional serlals librarian posltions in three librarles; impact of ongoing converslon especially of Kardex, on workflow.

m a d u: physlcal location of barcodes on material (majorlty place on lnslde front cover); department/step when barcoding 1s done; including barcode number In downloaded RLIN record.

-: manual holdlngs (on shelflist) seem to be being discontinued, regardless of local system; NOTfS and INNOPAC use different formats to record holdings, making common ground difficult to find; changing responslblllty of Technlcal Scrvlces/Publlc Servlces in reorderlng ltem records and updating locatlons as material 1s replaced or moved. -

Patrlcla Neff National Center for State Courts

On Tuesday, June 20, Sonya Thelin and Paul Cappuzzello of OCLC brought 35 AALL attendees up to date on new products and services available from OCLC. Two new products designed for law libraries have been added to OCLC'8 cataloging, resource sharing, and reference services. The new CAT CD450 Law Cataloglng Collection, on one compact disc, includes approximately 650,000 LC and member-created law-related records extracted from the 19 million records in the OCLC Online Union Catalog. The records chosen are those most frequently used by law librarles and represent about 74% of the total law records in the Online Union Catalog. The. CAT CD450 systems provlde offline searching and editing and permit onllne access for records not found on compact dlsc.

In the area of resource sharing, LEGEND, the Legal Electronic Network and Database, is a new group database that compiles the bibliographic records, locations, and serials holdings of nearly 500 OCLC law librarles. LEGEND is designed to facilitate interllbrary lendlng and cooperative collection development among law llbraries. Current OCLC law llbrarles can retrieve holdings lnformatlon wlth the following commands on the ILL Subsystem: .

Use of LEGEND does not require OCLC membership and could prove to be a useful resource sharing network not only for regular OCLC law library members, but also for the many union list contributors who are not OCLC members.

ndhleglm for monographic locations wulleglm for serlals holdings

Sixteen CD-ROM databases are available through OCLC's SEARCH CD45O System. The four series of databases include general reference, education, agriculture, and sclence and technology. OCLC's newest database 1s a CD-ROM version of the Y.S. GPO

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C a w o a of P-. Price information has just been X d : annual subscriptions are $300 for OCLC members and $350 for non-members. A special introductory price of $249 ($199 for members) is being offered until September 30, 1989.

OCLC's new EPIC Service is scheduled for release in January 1990. EPIC will be an online reference service providing greatly improved and expanded access to the entire OCLC Online Union Catalog as well as other databases, such as titles in the Search CD450 series. Features include keyword and phrase searches including subject fields; multiple record formats, including formats with state, regional, or all holding institutions; user- defined formats; boolean and proximity operators; command stacking; nested searching and range searching; right truncation and internal character masking; online and offline prints; saved searches; online help and practice files; indexes that are scannable by keywords and phrases; and estimated time and cost at logoff. The OCLC Online Union Catalog will be Database 23 in the EPIC service.

During his presentation about resource sharing, Paul Cappuzzello noted that AALL is the only major library group without an OCLC users group, and that OCLC could provide help in forming such a group for OCtC law library users. There was a good deal of interest displayed during discussions after the meeting, and Phyllis Post of Capital University Law Library has taken responsibility for investigating the issues involved in starting a users group. Is there more interest out there? Pertinent topics include quality control, uses and charges for access to the cataloging and reference systems described above, and other areas of concern to both public and technical services staff. Phyllis contacted Kate Nevlns of OCLC, who has also offered her support for a law library users group. Phyllis Is examining the organization of other users groups, and would like to receive any feedback that you may offer on your interest and concerns about establishing a group of our own. Phyllis will be sharlng what she learns in an upcoming issue of m. She also hopes to schedule a discussion session on the topic to be held during next year's convention. You may contact her at Capital University Law Library, 665 S. High St., Columbus, Ohio, 43215 (614-445-8836; FAX 614-445-7125), Please share this request with your colleagues in public services as well as technical. -

Lee Lelghton Harvard Law School

Lee Leighton substituted for Caitlin Robinson as discussion leader because she was not able t o attend the conference. No representative from RLO attended the meeting.

Hary Chapman, NYU, asked about a rumor she hard about RLG terminating their contract with CLASS. Other members present responded that the rumor was true. RLG notified CLASS that they

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wished to terminate their contract for the 525 libraries eerved by CLASS. RLO intends to service the additional llbrarles directly under their new, reorganized user services division. The relationship between RLO and CLASS Is currently under legal review.

The group discussed the new pricing structure and the algorithm RLO suggested for computlng the new costs. The general consensus was that the suggested 4 searches per title was low. nost libraries estimated at least 6 searches per title (including authorities) and were better able to estimate their actual costs.

Dlscusslon then focused on on-line maintenance. nos t members of the group have reevaluated their maintenance procedures and perform them only on their local systems. The exception is LA County which regards the RLIN database as a backup for their local system making heading changes, etc., in both systems.

The group noted that both Berkeley and Northwestern have pulled away from RLIN and are relying more on OCLC for their bibliographic processing. Mary Chapman reported that the workstation interface with OCLC is superior to ordinary OCLC searching, but costs more.

Stuart Spore, NYU, asked if anyone had succeeded in obtaining an SDLC card for IBH workstations. He had a great deal of difficulty in dealing with IBM over the part and can suggest an alternative If anyone wishes to contact him.

Pat Callaghan, Penn., was unanimously elected the next discussion leader.

TECHNICAL SERVICES SPECIAL INTEREST SECTION GENERAL BUSINESS MEETING - MINUTES

Sunday, June 18, 1989

The meeting was called to order by Chair Renee Chapman. Minutes of the laat annual business meeting were approved as published.

Secretary/Treasurer Betty Kern reported a balance of $3557.45 as of April 30, 1 9 8 9 . However, reimbursements to members totaling $371.92 are still outstanding. Costs for the TS/SIS reception in Reno and the amount of dues collected in May are not yet known.

Betty also reported that 222 ballots were cast in the 1 9 8 9 / 9 0 election with the following results: Vice-Chair/Chalr- Elect, Mary Lu Llnnane; Secretary/Treasurer, Joan Englander; Members at Large, Suki Scott and Katherine J . Tooley.

Phyllis Marion, Bylaws Committee Chair, brought the following bylaws amendments to the membership for a vote:

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1) Proposal to delete requlrement for "activen membershlp. (Art. I11 1 Proposal passed. 2) Proposal to refer to the Chalrperson-elect as Vice-

Proposal passed. 3) Proposal to requlrc special ballots i f the office of Vice- Chair/Chair-Elect becomes vacant. (Art. v# Sect. 3 )

Proposal passed. 4a) Proposal to strengthen outreach efforts by addlng an extra member to the Executlve Board. (Art. v# Sect. 1)

It was the recommendation of the Bylaws Committee that thls proposal NOT PASS and that outreach be treated as a separate lssue. Proposal falled,

Thls motlon having falled, Bylaws Committee recommends that a standlng committee on outreach be formed and that the chair of this committee should sit on the Executlve Board. 4b) Proposal to deflne and structure the duties of Members at

Bylaws Committee is not making a proposal to deflne dutles of Members at Large. It is hoped that we will better utilize the talent in the section and perhaps attract more non-academics if left flexlble. 5) Proposal to delete reference to the %x officlo" status of Standing Conunittee Chalrs and to make them full members of the Executlve Board. (Art. Vf, Sect. 1, Art. IX, Sect. 1)

Proposal passed. 6) Proposal to revlse wordlng to make standlnq committee chairs responsible for appointing committee cabinets. (Art. IX, Sect. 1) Proposal passed. 7) Proposal to add Exchange of Duplicates Standing Committee. (Art. IX, sect. 1e, Art. 11, sect. 1) Proposal passed.

Chalr/Chalr-Elect. (Art. v.8 Sect. 1, 2, 3, Art. VII, Sect. 2 )

Large. (Art. v, Sect. 1)

The following comlttee reports were given:

Cataloglng and Classlflcatlon. Reglna Wallen, Chair, reports that Evelyn Smlth, AALt's representative to MARBI and her worklng group have completed the draft of Caption Abbreviations and submitted them for comment to the membershlp in l!SLL. The Cataloqlng and Classlflcatlon Commlttee 1s presentlng four program and one workshop at the Reno meeting. Proposals for two workshops and three program are belng worked on for Mlnneapolls.

Serials. Janis Johnston, Chair, reports formation of two new groups: Ad Hoc Committee to Study the ANSI Standards for Computerlzed Serlal OrdCKS, ClaiItU, Cancellations and Acknowledgements headed by Cathy Conroy and a group to lnvestlgate methods for sharing nARC holdings records for legal publlcatlons among law llbrarles led by nary Ann Van Cura. The Special Commlttee on Uniform Bar Codes for Legal Publlcations headed by Norma Feld contlnues work on thls project to flnd ways for law libraries to assist In bar code development and to insure lts usefulness for legal publlcatlons.

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Hemberahlp Involvement. Jean Pajerek, Chalr, report8 that her committee feels that the mentor program should be continued. However, the membership will be surveyed after the Reno convention.

Ad Hoc Committee for Publishing. Brian Striman has headed this new project to investigate potential publishing opportunities for technical services librarians as well as possible research topics.

TEiwL Report. Kaye stoppel, Editor, reports that Alice McKenzle is serving as m ' s first Business Hanaqer. 3cstJr will be indexed beginning with volume 1 4 , and the subscription cost will go up to $6 beginning with volume 15.

CC:DA, Lee Leighton polled the Cataloging and Classification Committee on proposed rule interpretation from LC for changes from added entries to cross teferences and then drafted a response to LC. Lee also proposes other changes from added entries to cross references.

HARBI. Evelyn Smith, M L L ' s representatlve and her working group have completed the draft of Caption Abbrevlations. They were published for comment in l!&L 1 4 , no. 1 (Aug. 1988).

Cindy Larter presented a proposal to approve the structure and policy document relating to UI& which was mailed out in Hay. Phyllis Marion chaired the 1982 committee whose charge was to review and recommend changes in editorial policy of lpslrtL as well as to explore how could be publlahed given time and financial constraints and limited n u d e r of volunteers. The document produced by this committee was intended to be approved after a suitable period of examination. After being used as a working document through terms of 2 editors, it was thought approval of both sections should now be sought. The Editorial Board examined the document, made minor changes throughout--the most important being the addition of the position of Business Manager who would also become a member of the Editorial Board. Cindy Larter moved that TS/SIS approve the document, Paula Perry seconded, and the motion was adopted.

Incoming AALL President Dlck Danner has asked that TS/SIS forward 3 names for AALL official representatives. Since other SIS's also have input, Renee declined to announce the names submitted for ALA RTSD HARBI and LC Special Committee on Foreign Class K Schedules. The Cataloging and Classification Committee has forwarded the name of Regina wallen for ALA RTSD CC:DA representative.

Renee announced that she has received no official word on the Technical Services/Online Bibliographic Services merger proposal. In November, Renee, on the recommendation of the Executive Board, submitted a report recommending TS and OBS not merge. The SIS Council made the same recommendation to the AALL

29

Executive Board. There has been no o f f l c l a f word but t h e c o n d e n ~ u ~ , according t o t h e Chair of t h e SIS Council, is that the proposal is dead.

The meeting was then turned over to Cindy Larttr who thanked Renee and other outgolng Board members. Cindy reported she had rrtcclved 115 rtaponses to the annual membership survey. She has a l s o made over 100 committee appointments. Meeting adjourned.

Respectfully submitted, Betty Kern8 Gecretary/Txeasurer

N c- Minutes, Business Heetlng, Wed., June 20, 1989

Regina Wallen Santa Clara University

I . Report of the Chalr: Rcglna Wallen reported t h a t there were not many major projects, most of t h e a c t l v l t y during t h e year wad done by two small working groups: Caption Abbreviatlons, and a group looking a t proposals for rule revlslons of AACR2. Regina announced th8 new Co-chair for the committee, Ann Sltkin from Harvard. Regina w i l l stay an as Chair for one more year, wlth Ann taking over In 1990.

11. Report of tee Leighton, AALL Roprcscntatfva to CC:DA. tea reported that i n response to a proposal from Ben Tucker for rule revialons affecting legal materials, the o l d Laws, etc. group wa8 "resurrected" and LC's proposals were sent t o them and t o the atandlng committee in December. Tho responses indlcated unanlmous agreement to change added entries t o CKOSS references in Rule 21.33-35, e tc . It was a l s o suggested that LC extend the change a l s o to l a w enacted by a jurisdiction other than that governed by them. Ben Tucker and Adele Hallam wlll study this suqgestlon.

Lea a l so asked the group proaent for input on CC:DA9 propoaal that a l l abbreviation8 I n place name3 t h a t are access points/qualificrs be dropped. He asked for t h e formation of three small working groups: one t o work on a list of ~uriadictions for medieval l a w , excluding England and France; one to review the criteria for citation practlca for court reports done by Phyll ia Marion I n 1981; and one t o review the rule8 for Br i t i sh and Canadian administrative regulations and to reevaluate t h e liat published in -.

Lee's report on CC:DA activities appears elsewhere in this issue of m.

111. Report of Evelyn Smith, AALL Representative to MARBI. Evelyn reported that HARE1 ffnlshed i t a repoxt on MARC format integration In July, 1988, and it will be publlshed as a separate volume of t h e USHARC Format for Blbliographic Descriptlon. She mentioned some of the more important fields and t a g s t h a t have

30

been added, changed or deleted. The authority format still ha0 some problem with respect to accommodating call numbers.

Evelyn's report on MARBI activities appears elsewhere in this issue of m.

IV. Report of the Caption Abbreviations Working Group. Evelyn Smlth reported that the Captlon Abbreviations Working Group has finalized the list of abbreviations and will try to get them published. The list represents hours of hard work, and for some abbreviations, quite a lot of compromise with other standards. The working group has suggested to NISO that a caption standard be written. NISO is considerlng appointing a committee to wrlte the standard for caption abbrevlatlons.

V. Announcements. Phyllis Marion announced that the Law of Europe classification schedule is available for purchase from LC Cataloging Distribution Service. She also reported that the LC Law Classification Advisory Committee ha8 requested that LC expedlte the revision of the JX schedule.

kfarle Whited, from LC8 reported that the Africa, M i a and the Pacific schedules were being worked on. The common law tables and list of jurisdictions were almost done and Jolande Goldberg is working on the civll law tables. When these schedules are completed, she will work on the revision of JX, after JX the ancient and religlous schedule8 will be worked on.

vr, Program Proposals for Minneapolis. Ann Sitkin reported on program proposals submitted for the 1990 AALL meeting: Workshop, Technlcal Servlces Librarians as Supervisors; Workshop, Library of Congress Law of Europe Classification Schedule; Program, Title Varies: Avoid the Embarrassment of Sloppy Serials and Looseleaf Cataloging; Program8 Beyond the Technical Services Department within the Profession; and Program, Law Llbrarian/Computer Programmer: Another New Hat to Wear. -

Linda Nainis Georgetown University

The standing committee on Preservation met from 7:30 to 8 : 3 0 on Tuesday morning, June 20. Linda Nainis chaired the first part

Meredith, chairman for 1989-90, chaired the second part, with discussion of programs and vorkshops for 1990 and ideas for new directions and greater vlsibllity for the coming year.

Linda announced that she will'be working at Georgetown ln a new capacity, coardlnating a project on preservation for four law and seven general libraries, members of the Washington Research Library Consortium, and funded by the National Endowment for the Humanities.

of the meeting with reports on committee projects. Willis

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Pat Denham had recelved an overwhelmlng response to her report on the ALA blndlng institute she had attended last Fall. T h l s prompted her t o begin an informal dlscusslon group on b f n d h g , scheduled t o meet fn Reno OR Wednesday 'from 12:30 to 2 p.m.

P a t Denham invited everyone to attend the program meeting on "Law Book Paper and Binding: Why They Aren't Better and What We Can at lOt30-noon. Production managers from west and Lawyer8 Co-operative will speak. She wlll be reporting on the results of the aurvey done in conjunctlon wlth the Commlttee on Relations wlth Information Vendors l n the spring. Twenty-ffve l a w book publishers and reprinters were surveyed about the quality of paper they use and about the quality of bindings they produce; the results are a handout at the program,

Pat a l so reported on a survey begun t o determine t h e quallty of t h e paper in new books. She used a pH testing pen on about 120 books received i n the last year from 23 publishers. She suggested a project for t h l a coming year: monitor papers in new acqulsltlons from 19 law book publishers and reprinters in order to , a t the end of the project, be able t o generalize about the paper that each publlaher uses, Publlshers confirm that pressure from consumers 1s needed t o encouxage paper mills t o switch t o alkal ine paper ,

Will Meredith reported on this yearb AALL permanent paper resolution. I t originated from our committee, the Special Conrnlttes on t h e Preservation Needs of Law Libraries, and t h e Comlttte on Oovernmntal Relations. It supports Congresslanal ltgialatlon calling for a national policy supporting t h e use of permanent papers. I t was approved by the AALL Executive Board during this confezonce. I t would be desirable t o have a vote on t h e Senate floor before the August recess. A letter or phone call now could make a big difference.

Will Meredith also reported on a project he and Linda Nalnls are dolng for the 8pecial Committee on Preservatlon. Xt involves surveying micropublishers of legal materlals to f l n d out what atandazds they follow t o produce their microfilm masters. RLG was a l s o planning a survey on a much larger scale. We have joined efforts with them, whlls keeping the idea of a separate survey to target just law mlcropublhhers. We have convinced the Cornmission on Preservation and Access to fund a pretest of the survey instrument, together with s l t e v i s i t s of a selected number of micropublishers, including,tha major publishers l n law.

Robert Connall d i d a bibliography on standards and articles on the subject of environmental condltlons i n libraries, However, now ANSI is clrculatlng a new draft standard. Linda urged one of the committee members t o update Robert's work for a report to t h e commfttee next year.

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Another project, started but not completed: brlef guidelines on preservation, especially useful to the smaller library. An outline and blbllography has been complled thus far. One of the objectives of whomever takes on thls project would be to decide how the guidelines are t o be distributed. Ylll Hercdlth and Diana Vincent-Davlss mentioned that the Speclal Committee on preservation 1s working on a document for recommended mlnlmum standards for preservation programs, a two page document. ARL has its mlnlmum standards for preservatlon programs. The Special committee's document would be dlrectlve, whereas the brlef guldellnes would be a

Diana Vincent-Davlss circulated the questionnaire draft that she has written for academlc law llbrarles. This project la belng coordinated between the Standing and Speclal Committees. She would llke to get thls questlonnalre out by the end of September. She could use help writing a questionnaire for firm llbrarles and other law libraries.

Diana sald that the Speclal Committee wlll be coming out wlth a final report in January. It wlll make recommendations for the formal role of the assoclatlon In the future. There wlll be several paftd, includlng: ( 1 ) the academic llbrary survey, ( 2 ) the microform standards project, ( 3 ) a prototype document on what needs ~nlcrofllmlng, ( 4 ) the mlnlmua standards for preservatlon, ( 5 ) a housekeeping document, (6) a document on CD-ROM, ( 7 ) a model of how the preservatlon clearlnghouss function could work, ( 8 ) a sectlon on permanent paper. The survey of publlshers on paper quality, done thls spring, wlll be helpful to the Special Conmlttee .

Wlll Hercdlth listed some of the programs that have been done in the past. He lntroduced several topics of interest for next year: (1) *hard choices* in preservation, how do you decide what to preserve, and how t o preserve them, ( 2 ) how do you hire an outslde conservator, ( 3 ) workshop on administering a preservation program.

Wlll asked what the committee should be dolng besides what has been heard thls morning. He also asked what the committee can be dolng for more vislblllty. Several ldeas have come up: (1) a rare book conservation dlscusslon group, ( 2 ) cosponsorlng a program on t h e conservation of rare books wlth the new SIS on Legal Hlstory and Rare Books, ( 3 ) a dlsplay ln the exhibit area, ( 4 ) running "Slow Iplresw at speclflc times at the convention.

Wlll suggested that we examine how we lnteract with other assoclatlons, ALA for example. We may need more communication with preservation efforts elsewhere. How could thls commlttee help you find Denham added organizatlon. Services SIS, lnterested In

out about what'i going on In preservation? Pat that we need greater vlslblllty wlthin the While thls committee 1s under the Technical there may be as many public service llbrarlans preservation. Diane sald that recommendations for

33

future structure of AALL regardlng preservatlon are being made by the Special Committee, and Willis will be acting as a coordinator on this topic. The meeting was adjourned at 8:30 . -

Business Meetlng Janis L. Johnston

University of Notre Dame

The Serials Standing Committee he ld its annual business meeting in Reno on Monday, June 19, 1989 from 7 3 0 to 8 : 4 5 a.m. The meeting was conducted by Janis L. Johnston, Chair with 28 people in attendance. First on the agenda were reports for t h e various subcommittee chairs.

Norma Fold, Chalr o f the Spcclal Committee on Uniform Bar Codes for Legal Publlcatlons, reported on actlvitles for the year. The group continued to monitor the progress of SISAC In developing a bar: code standard for use on individual s e r i a l lasues. Norma discussed several of the challenges and obstacles involved lncludlng getting legal journals to acqulrt ISSNs and persuadlng publishers and automated system vendors to accommodate issue specific bar codes. Those in attendance at the meeting gave aupport t o the continuance of t h i s special committee and its work. Mary Ann Van Cura and Betsy Reidingar have worked wi th Norma on this committee this year.

Lorna Tang, Chair, reported on the work of the Ad Hoc Comittee to Study ANSI and MARC Holdings Statements. The ANSI Standard for non-sarlal holdings has been offlclally approved. Her committee w i l l continue to coment upon developments within the MARC Holding8 format which Is still In draft form. Working with Lorna this year have been: Curt Conklin, Robert Connell, Klyashl Otsu, Naomi Ronen, Phoebe Ruiz-Valera and nary Ann Van Cura .

Cathy Conroy, Chai t of the new Ad Hoc Committee to Study the ANSI Standard for Computcrlzed Serial Orders, Claims, Cancellations and Acknowledgements, was unable to attend the meeting. Lorna Tang reported on her behalf. This committee wlll be conunentlng on draft8 of this standard as they are proposed. During the past year ANSI has taken no action on thls standard. Serving with Cathy on this committee are: Curt Conklh, Janis Johnston, Phoebe Rulz-Valtra, and Kate Stacey.

Mary Ann Van Cura reported on the actlvitles of the new Special Committee to Study Sharing of Serial Holding Pattern Records. Mary Ann fs the Chair of this group. The committee hopes to develop way8 for law l ibrar ies to share holdings records to minimize t h i s labor-intensive work, and to participate in a national pattern database. I t wa3 a l s o suggested tha t the group could look into developlng model specifications for implementlng the MARC format I n automated system?J.

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nlchala Finerty attended tha 4th Annual Conference of North American Seria ls Interest Group (NASIO) meeting and reported on t h e conference activltics. Sessions included topics on serials vendors, CD-ROM, commercial binding agreements, t h e cataloglng and utilization of non-print ser ia ld , title changes, serials manaqernent and automation, serial8 analysis for budget and collection review, and the process of scholarly communicatlon. One of the program Michele attended reported on a study dona by A R V s Commlttee on Collection Development, This study has determined that publisher costs dld not justify the level of subscription increaats which were incurred by research libraries from 1973-1987,

The Chair presented t h e program to be proposed for: the Hinncapolls Annual Meeting. They include "Bar Coding Colltctlansn, "Law Serials Management", aTcchnical Services Space Designw, and Warkatlng Technlcal Servi~e8~. An lnatltute on serials management will also be propo~ed. The meeting was adjourned a t 8:45.

DI Patricia Denham

Unlversity of Connecticut

The first meeting of the Blnding Discussion Group was he ld on Wednesday, June 21, 5989. Although t h e r e were only nlna librarians present, we had a good d lacuas ion of our blndlng problem, and we shared lnfornratlon about blnding and binderies. Two of the librarians wexe In the proceaa of looklng for new binderies, and t h e rest of u s shared our knowledge about binderies with which we were familiar. Of t h e nlna librarians, seven were from academic llbrrrrlas, one was from a private firm and one was from a court l ibrary. Host of the attendees dlrectly supervise the person (student worker or support s t a f f ) who doe3 the actual bindery preparation. I hope to continua this group at next year's annual meeting.

Report Of Heating, June 21, 1989 Rhonda K, Lawrence, Heetlng Coordinator Unlvursity of CaIIfoxnia, Los Angelts

The Heads of Cataloging Departments i n Largo Law Libraries h e l d its discussion group a t t h e Mf,t 1989 Annual Meeting in Reno on Wednesday, June 21st, 1989. Twenty-four member libraries were represented, and addftlonal cataloging staff from other libraries also attended. Prior to t h e meeting, most of the heads of cataloging had prepared annual reports o f cataloging activities at the ir institution^, and these rcpoita were mailed t o members i n advance of the meeting.

The flrst item on the agenda, the report on the annual statistical survey for 1987/88 prepared by Lorna Tang, D'Angelo Law Library, university of Chicago Library, sparked the usual

35

discussion on the di€ficulty of comparing s tatht lcs collected by varioua llbrarics, In particular, the group identified t h e problem of dtterminlng how many full-tlme equlvalent hours are spent i n true %ataloglngw activities versus other technlcal service tasks. Additionally, some members mentioned how retrospective converslon projects, OK certain copy cataloglnq functions, can create very inflated figures for the supposed number of items cataloged in one year,

In an e f f o r t t o provide meanfnqful statlstlcs for Its members, the group decided to establish a subcommittee that would lnvestlgate the methodology used t o collect and present cataloging statlstics from large libraries. The Subcommittee on Cataloging Statistics, comprlaed o f R. Andrew Barnes, Tarlton Law Library, Unlv. of Texas at Austin; Patricia Sayre McCoy, D'Anqelo Law Library, Univ, of Chicago; Nan Hoegerle, Ohio State Unlv. Law Library; and Rhonda Lawrence, Unlv. of C a l i f . , Los Angales Law Library, 1s charged wlth investigating the type of statistics presently collected by large libraries, and proposing recommendations for changes t o t h e Heads of Cataloging.

The Subcommittee on Cataloglng Statistics has requested that evszy library that 18 a member of the Heads of Cataloging in Large Law Llbraries blscussion Group send blank coples of the form(n) used to collect cataloging statistlcs to: R. Andrew Barnes, Tarlton Law Llbrary, Univ, of Texas a t Augtln, 727 E. 26th S t . , Austin, Texas 3 8 7 0 5 4 2 2 1 . Thls will enable t h e Subcommlttee to ldentlfy what common statistics seem t o be most useful t o most membtra.

Because the Heads of Cataloging found the current statlstlcal survey uaeful until such time that i t can be revised, Lorna Tang was asked to produce the cataloging atatlstfcal survey again for t h i 8 comlng year, 1988/89. When torna has completed the survey, she wlll ma11 t h e results directly t o the* Heads of Cataloging, as requested by the group, and not to t h e law llbrary directors .

Following the discusalon on statistics, the members reported In a round robin the highlights of variourr cataloging actlvltlcs, retroapectlvt conversion projects, automated system, etc. , in their lndividual law libraries. Some dlscusalon a180 ensued regarding cataloging maintenance i n the blblfographlc utilities, such as OCLC and RLIN, when the library has an online catalog a s well. Some libraries are now doing maintenance only to the local online catalog record, and are no longer correcting or updating the bibliographlc utillty record. Other libraries only update acce38 polnts, or correct major error3 that would affect access. Factors affecting t h i a daciaion include: tho high cost of catalog maintenance chaxged by the blbllographlc utilities; double maintenance needed t o correct both local and utillty records because uploadlng Is not yet aval lable; and lack of staff available to do catalog maintenance.

36

The laet item on the agenda wae the election of a new chair for the 1990 meetlng. Stuart Spore, of the New York Unlv. School of Law Library, was elected by acclamation. The meeting was adjourned just before two olclock.

6 OF T E C H N f C E t O N Jean Stefanclc, Coordinator Unlverslty of San Franclsco

This year fifty-two technical services llbrarlans crowded into a space dominated by two long rows of tables and chalrs. The size of the group and the accommodations worked against sustalned large group discussion. It 1s clear that after meeting for two years in a row, the group wlll remaln large if not grow larger. Forty-seven librarians represented forty-flve academic law llbrarles. Four county law librarians (all from Callfornla) attended, as well as a llbrarlan from the National Center for State Courts. Nlneteen partlclpated ln last yearls dlscusslon group In Atlanta.

Coordinator Jean Stefanclc presented a list of toplcs which had been suggested in advance. They lncluded t.hese questlons: *Is the technlcal servlces/public services division becomlng less distlnct? *How do dlfferlng backgrounds of technical services llbrarlans, l . e , , serials, cataloging, and acqulsltlons, affect declslon- making? *Is it helpful to talk to technical services librarians in other speclallzed fields, such as medicine? *How secure are non4.D. llbrarlans ln academic law llbrarles? *What arc the opportunltles for learning reference work? What klnd of support 1s provided? How can thls improve cooperatlon and services? *Whlch academic llbrarles offer tenure and faculty status? *How are llbrarles adjusting to automatlon? *What happens when acqulsltlons records go public? *Do we need an information clearinghouse for automatlon projects? *How do we handle personality conflicts?

Some of the toplcs were dlscussed by the group at large until it became apparent that interest centered In the areas of 1) automation, 2) management, and 3) defining the concept of "hollstlc llbrarlanshlp" and how it applied to the technical services llbrarlan In academlc law llbrarles. Three groups formed to contlnue dlscusslons about these subjects. Sally Selmer and Jim Dopp took notes for the first two groups. If anyone from the "holistic group" was cool enough to take notes, I would appreclate receiving a COPY.

Time ran out too qulckly, and dlscusslons continued in varlous forms for the next two days. On Wednesday morning we heard some of our concerns eloquently relterated ln the excellent Technical Services Llbrarlans: Fight or Fllght? program. If you missed the Reno meeting, be sure to purchase thls tape.

37

suggestions for improving and maximizing next year's discussion include: developing a Useful survey, selecting topics and discussion leaders in advance, securing an approprlate space to accommodate our needs. We can continue our collective thinking during the year through the newsletter, personal letters, phone calls, and regional meetings. Each of us can keep a technical services librarians 'ideasu notebook, and talk to colleagues. You can send me suggestions. The basis for next year's discussion begins now.

OF T- TO ON 4-

Lee Leighton, Harvard Law School

The Committee on Cataloging: Description and access met on Saturday and Sunday, June 24-25, 1989 during the A t A annual summer conference in Dallas.

Jay Lambrecht substituted as Chair for Verna Urbanski who was unable to attend the conference. He announced that Ben Tucker had been appointed the new Chair of the Joint Steering Committee for M C R 2 and that Janet Swan Hill was replacing Helen Schmierer as ALA representative to the JSC.

Anne Highsmith reported that the planned fall seminar on the problems of multiple versions has not yet been funded. The Commlttee then discussed what role, if any, it should take in studying the problem and participating in the seminar when it is actually held. The discussion focused on general bibliographic informatlon versus local information and what parts of the catalog record are affected by the issue of multiple versions. A task force will be appointed to deal with the Committee's response to the general problem.

Helen lchmierer auggested that the Committee draft a paper on its view of future rule maintenance, revision policies and procedures for the JSC after publication of the 1988 revision. This will be done. The role of the editors in the workings of the JSC will also be addressed.

It was decided that the Committee's archives will reside at the University of Illinois, Champalgn-Urbana with the rest of the ALA archives.

Jannlfer Bowen, repreaantatlve from the Music Library Association, submitted several instances of typographical crrors and some more substantive %rrors" in the published text of the 1988 revision. She will prepare 'formal proposals on these for the Committee's next meeting in Chicago.

Jay Lambrecht presented the final report of the task force studying qualifying the names of federated states. The report in essence suggested that the practice of qualifying local place

38

names in some countries, but not all federated states, grew out of historical accident, but no advantage could be derived from either adding to or deleting from the list in rule 23.4C. The Committee accepted the report.

Beveral other preliminary task force reports were also presented but wlll not be discussed until the Committee's next meeting at &A Hidwinter in Chicago in January 1990, -

Minutes - June 17, 1989 The Tswr Editorial Board met on Saturday, June 17 at 4:OO

p.m. in Orpheum B of Bally's Reno with the Editor, Kaye Stoppel, presiding. Members present were: Ellen McGrath, Alice McKenzie, Gary Vander Meer and Cynthia Larter, Past Editor. Observers In attendance were: Janice Anderson, Carol Nicholson, Jean Pajerek, and Suki Scott. Elizabeth Duncan, Board member, and Lorna Tang, incoming Board member, arrived in Reno too late to attend the meeting. Lorna 1s replacing outgoing TS Board member, Gary Vander Heer, Carol Nicholson, incoming 088-818 Chair, reported that a replacement for outgoing OBS Board member, Alice HcKenzie, had not yet been named. The latter wlll continue on the Board In her capacity as Business Manager.

The Editor distributed copies of the agenda and of the Annual Report which she was to present at the business meetings of the Technical Services and Online Bibliographic Services Sections. It includes both her report and that of the Business Manager. She then summarized her report, and Alice read her portion of the report. It was felt that the financial report clearly indicated that the dues increase beginning with vol. 15 was needed.

Under old or continuing business, vacancies i n contributing editorships were discussed. It was agreed to renew Alva Stone's appointment as Subject Headings Editor for another two-year term. Following the reading of her letter of appllcatlon, Joyce Janto was appointed to a first term as Acquisitions Editor. This left the vacancy for Automation Editor. Some names were suggested which the Editor was to contact either at the Annual Heeting or afterwards and present a candidate to the Board for approval by mail.

Alice had suggested that since a large portion (forty percent) of the subscriptions go to state, court and firm libraries, a column addressed to their needs be started. The idea met with enthusiasm and after some discussion, was expanded to include all small libraries. Tentatively-titled Technical Services Issues in a Small Library, it would include essays on deciding about type and extent of classification, technical services management for a one-person library, online options, etc. If the column proposal meets with favorable reaction, the Editor will proceed to find an editor for i t .

39

Clndy tarter then descrlbed the yearls efforts ln draftlng e and P W which 1s to be presented to the OBS

and TS Section meetings for approval. Slnce the draft had been mailed to section members prlor to the Annual Meeting, Clndy had received some responses which she summarlzed. One suggestlon was to lnclude a statement about ads and how to distinguish between an ad and a publlcatlon announcement. There had also been confuslon on why a specific style manual wa8 not given, and it was agreed that it should be more clearly stated in each reference that the choice was left to each succeeding edltor. There was also confuslon on when a contrlbutlon was accepted and why the editor's position and the columnlsts terms should not colnclde. Other questions were raised durlng the Board's dlscusslon. One was whether Board members should be contributlng editors or hold other appolntments. It was agreed that this could be construed as a conflict of lnterest and that thls should be stated In the policy document. Another Issue yet to be resolved was whether columnists should be members of one of the sponsorlng sections. Once adopted, Structure and Pol- should be revlewcd for needed changes at the Board's annual meeting each year.

Under new buslnsss, the format of the publlcatlon was dlscussed. The Editor mentloned that the masthead should be changed to take the hyphen out of nOnllne.n The matter of OBS havlng a logo at the head of the Chalr's column similar to that for TS was dlscussed. It was suggested that the deslgn from the new OBS-SIS brochure could easily be adapted.

Jean Pajerek, who volunteered to lndex vol. 14, was present and dlscussed her progress and how the result should be set up. It was agreed that the lndex should be a colored lnsert which could readlly be detached to place wlth the volume. Dlscussion of whether to undertake a retrospectlve lndex was deferred to the next meet lng .

The dlscusslon then turned to various publishing optlons. At a meetlng for Chalrs or Chalrs-elect In Chlcago In Nov. 1988, three possibllltles had been mentloned for publlshlng newsletters. These were to publlsh as an lnsert in the A k U Ncwalcttar. to send camera-ready copy to Headquarters for printing and dlstrlbutlon, or to explore desktop publishing. The first optlon is apparently now moot wlth the reallzatlon that many reclplents of the would not be lnterested In some of the newsletters. The second suggestlon was seen as offerlng an economy of scale, The sectlon dues would lnclude the cost of the newsletter and a package price would be available for all newsletters to non-members, Slnce thls system is not as appllcable for and slnce 1s more than a newsletter of the sections, there was concern over how thls would work. As far as the thlrd optlon, that of the Sectlonls purchaslng software for desktop publlshlng, the Edltor reported on her research, havlng done some reading and attended demonstrations. She

40

concluded that most hardware would have to be upgraded to provide the necessary memory and graphics ability and that software costs alone would run from $495 to $895 depending on the type chosen. She expressed concern that software chosen for a current Editor's PC and printer capabilitles might not be portable to the next Editor's equipment. Learnlng the software would be very time- consuming. The Sections would realize no cost savings since the Editor's time and other costs are donated by the Editor's library. The Board agreed that purchasing software was not feasible at this time.

The final item on the agenda was the suggestion that sample copies of be given to new Section members. TS-SIS had particularly recommended the possibility, citing as another advantage the promotion it would provide. Alice said that she has some back issues on hand which could be used or that she could routinely run extra copies if the requesting sectlon would underwrite the costs. It was agreed that this could be done if the sections request it.

The meeting adjourned at 5:40 p.m.

Editor's Report 1988-1989 Kaye V. Stoppel

The four issues of Volume 14 of the Technical S v Llbrarlan have been published in the year since the Editor's last report. No. 1 was handled by outgoing editor, Cynthia Larter, and the following three by the present editor. Vol, 14 totaled 140 pages, making the average per issue 35 pages. Information on the number of subscriptions and the budget summary are a part of the Buslness Manager's report which is appended.

Two aspects of the year's activities should be highlighted. First, the responsibilities of the Editor were divided with the actual printing and subscrlptlon functions now delegated to the new position of Business Manager. Alice McKenzie assumed this role effective with Vol. 14, no. 2 and has overseen the printing and distrlbution of the subsequent issues. She handled the invoices for Vol. 15 which reflect the increase to $6 agreed upon at the 1988 Board meeting.

My responsibilities as Editor have been limited to corresponding with columnists, sectlon and committee chairs; requestlng and receiving material; lnputting copy and forwarding camera-ready issues to the Business Manager. Columnists for Vol. 14 were: Marilyn Nicely, Acquisitions; Caitlin Robinson, Automation; Cecilia Kwan, Classifleation; Rhonda Lawrence and Melody Lembke, Description; Evelyn Smith, MARC Remarks; Pat Denham, Preservatlon; Jean Pajerek, Serials; and Alva Stone, Subject Headings. Marilyn Nlcely, Caitlin Robinson and Alva Stone are completing the second year of their two-year appointments.

4 1

The second major activity of the year was the review and revlslon of the 1982 Cindy Larter led the $:ria:: r ~ ~ ~ s ~ ~ p ~ k ~ ~ c t ' ~ s s f % % $ k other members of the Editorial Board. The resulting draft document, S v P o w , has been distributed to members of the OBS and TS Sections and will be considered at each Section's Business Meeting.

The Editorial Board met on June 28, 1988 in Atlanta and will meet in Reno on June 17, 1989. Serving on the Editorial Board for 1988-89 were Alice McKenzle and Elizabeth Duncan representing OBS-SIS and Cfary Vander Meer and Ellen McGrath representing TS-SIS. Alice McKenzle and Gary Vander Meer are completing the second year of their two-year terms.

At the 1988 meetlng, the Editorial Board decided to begin Indexing with volume 14. Jean Pajerek volunteered for thls task, and her first effort is now scheduled as a colored insert for Vol. 15, no. 2. The need for or possibility of retrospectlve indexing is yet to be determlned. Also in the planning stage and to be discussed at the 1989 Board meeting are alternative methods of publication including software, additional columns, the reappointment or replacement of outgoing columnists and Increasing awareness of m.

Buslness Manager's Report 1988-1989 Alice HcKenzie

TstJr began the fiscal year with 307 subscriptions. During the year, we received a total of 18 new subscriptions, leaving a total of 325 subscrlptions as of Hay 31. Five copies of each issue are also distrlbuted at no charge. Three copies are sent to A A t L headquarters, 1 copy 1s sent to Urbana, Illinois for inclusion with the M L L Archives, and one issue to the editor of TSLLL. A total of 330 Z8& subscriptions are distributed.

The subscriptions are predominantly sent to academic institutlons but 408 are sent to private, court or state libraries. The percentages are listed:

Academic Law Libraries 6 09 Court or State Law Libraries 218 Private Law Libraries 198

AALL changed the beginning of thelr fiscal year from June to September. This necessltates the following budget summary be from September 1, 1988 through May 31, 1989. The price of volume 15 of TSLL has been increased from $4.00 to $6.00 to cover the lncrease In postage and printlng costs. Tht cost breakdown of expenses and income for 1988/89 follows.

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1988/89 Budget Summary (as of June 1, 1989) - 87/88 Balance carried forward 81,449.10 Subscriptions 312.00 TOTAL INCOME - Postage (does not include v.14 I4)' 51o.00 Printing (does not include v.14 #4)' 8 915.62

TOTAL EXPENSES

BALANCE

'Includes 4 issues, Vol. 13, no.4; 14, 1,2,3

$1,761.10

8 1 . 1 5 5 . 6 2 8 305.48

REPORTS ON PROORAH8 AT 1969 ANNUAL METXNQ

itv Control in Local Svst- Peter Enyingi, Los Angeles County Law Library

The panel discussion, aimed at library directors and public services librarians as well as catalogers, presented issues concerning authority control in local systems, probably the biggest problem facing libraries today that automate. The first speaker, Susan B. Epsteln, a consultant, presented what she would

general dlscusslon of authority control was followed by an explanatlon for the need for authority control, system dependent features and methods of update.

tell a client about authority control in local systems. A

The second speaker, Stephen R. Salmon, a vendor, talked about cost elements in local authority control, unnecessary references and the need for both keyword approach and authority control. The third speaker, Jo F. Calk, library system specialist and a former authority control librarian, represented the end user by puttlng the issues in proper perspective. I urge anyone interested in the subject to listen to the recorded program. It 1s well worth the effort.

Patricia Denham, University of Cinclnnatl

This program, jointly sponsored by the Preservation standlng Committee of TS-616 and the Committee on Relations with Information Vendors, was presented on Tuesday, June 20, 1989. Co-coordinators were Patricia Denham and Steve Barkan. The

43

purpose of the program was to present the results of a survey of law book publishers and reprinters and to hear from two publishers about the decisions they have made in paper and binding.

As the first speaker, I discussed the results of this spring's survey which was sent to 25 law book publishers and reprinters. Thirteen of them responded. Eighty percent of their books are meeting the minimum requirements of ANSI Standard 239.48-1984. The Michie Co. and Carswell Publications are Converting to acid-free paper in 1989. Only 38% of the responding publishers indicated that they plan to advertise about their publications being on acid-free paper when they are. Eighty-five percent of the publishers would be able to comply i f a prospective author insisted on alkaline paper and permanent bindings.

Two publishers told us that alkaline paper is not available or it is cost prohibitive but other publishers said the opposite is true. In fact, many paper mills are converting to alkaline production, and the cost of the paper is very competitive.

I encouraged librarians to write to publishers when they are not satisfied wlth their materials, We purchase law titles which need to be kept permanently, but they will last through only one or two generations if the components are not durable and alkallne. I also suggested that the authors among us insist on alkaline paper. In addition, we can bring up the topic with our publishing faculty members. Subscribe to the P a w

in order to Inform yourself about the issues involved in alkaline papermaking.

The second speaker, Craig Jilk, Production Manager for West Publishing, has been involved in book manufacturing for 28 years. He spoke with us about the various components of law books and the methods West uses in the production of the books. In the mid-1970s West told their four then-acidic paper mills that they had decided to switch to only alkaline paper. The two mills which converted to alkaline production were pleased that they made the switch because their machinery lasts longer (acid wears down the parts), less water is used in making the paper, there are no deleterious effects to the environment, and the alkaline paper is brighter and thinner. West has developed long-term relatlOnshlps with thelr paper mills, and they use detailed specifications for the paper they require. Their law books are primarily Smythe sewn wlth nylon thread. Mr. Jilk said that side sewn books are the strongest, but since books manufactured that way can not lle flat, law books can not be made with this type of binding. Weat's law book cover materials exceed NASTA (National Association of State Textbook Administrators) standards. The standard is not rigorous enough for law books which are used so heavily. Their cover boards are made from recycled fiber. West will no longer use Styrofoam in packaging but will begin to use recycled cardboard pieces.

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Mike Peters, vice-president of Manufacturing for Lawyers Co- operative for 6 years, described the processes in book manufacturing, demonstrating with bookblocks in various stages of production. He discussed what is done in each stage, showing where adhesive is applied and describing the processes used. He emphasized the necessity of strong endsheet attachment in the vital joint area. LCP uses alkaline paper but they don't advertise that fact. They were not aware that librarlans wanted that information.

1988 Lee Lelghton, Speaker and Reporter

Harvard Law School Library

Mr. Leighton began his discussion of the new cataloging rules by pointing out that the 1988 revision is not a new of AACR2, but is only a compilation of 10 years of rule changes since AACR2 first was published in 1978.

The rule revision process is driven by the five author bodies who make up the Joint Steering Committee for the Anglo- American Cataloging Rules (JSC). They are the American Library Association, the Library Association (of Great Britain), the Canadian Llbrary Assoclation, the British tlbrary and the Library of Congress. These groups together with the two editors, Michael Gorman and Paul Wlnkler, actually write the cataloging rules. Since 1986 the Australian Conmlttee on Cataloging has also been a full partlclpant in the JSC.

The new revision incorporates corrected errors; modified wording; changed and added rules; and modified examples, The largest change in the 1988 revision is the addition of Chapter 9 on computer files.

The American position on AACR is formulated by the ALA/RTSD Committee on Cataloging: Description and Access (CC: DA). CC: DA is made up of 7 members and about 40 liaisons from other sections of ALA and representatives from non-ALA bodies such as AALL. MY. Leighton is currently the AALL representative to CC: DA. Suggestions for rule changes originate in the policy commlttees of the author bodies where they are discussed and voted upon. Then they are forwarded to the JSC for approval. The JSC may make further modifications before approving a new rule or rule change, and the author bodies have a chance to review the proposal and make suggestions before the idea is passed to the two editors to write or rewrite the rule.

Legal catalogers often become familiar with rule changes in the form of rule interpretations issued by the Llbrary of Congress long before the JSC even considers a revision of a rule. This is another reason why the 1988 revision contains so little material that will be a surprise to practicing catalogers.

45

Mr. Leighton then pointed out some similarities and differences between AACR2 and the new revision. The definition of "prominentlyn remains important and can be found in the introduction to the revision.

The examples which accompany the rules are still meant to be "descriptive" rather than "prescriptive", but the examples in rule 1.4D4 about shortening the name of a publisher show only unbracketed publisher statements. The intent of the orlginal ISBD (G) rule was that the statement should not be bracketed, but neither AACR2 nor the rule interpretations explicltly state that. Several changes in cataloging practice have also been instituted by the new rule interpretations which accompany the 1988 revision.

a1 -: F l u or Fliaht? Janis L. Johnston, Co-coordinator, Notre Dame

Oary L. Vander Heer, Co-coordinator and Reporter Northern Illinois University

Nearly 200 individuals gathered Wednesday morning in the last program slot of the convention. It was an appropriate slot for a program dealing with motivating technical services librarians and directors to face the challenges that law libraries are confronting in recruiting and retaining capable professionals in technical services.

After a Monday meeting of Technical Servfces Librarians, and BOIW others, where a lively discussion of the "holistic librarian" continued in smaller groups after the formal discussion ended, many in the audience eagerly listened to three speakers diacuss the challenges of technical services, and some solutions.

Janet Swan Hill, Assistant Dfrector for Technical Services at the University of Colorado at Boulder, focused on the challenges facing the general library profession. She stressed the importance of cultivating ties to the dwindling number of library schools, but noted that this only helps attracts into technical services those who have already stumbled into the library profession. Janet noted that the larger need is to attract a wider variety of students into librarianship, citing a need for engineers, scientists, and business students. Good potential catalogers might origlnate in such field as lfnguistlcs, mathematics, taxonomy, and music. Individuals will be attracted to technical services, and stay In it, if they are suited to it, and sense a pride, or as Janet noted, a creative arrogance about it from those already in the profession.

Phyllis Marion, Assistant Director and Head of Technical lervices at Willlam Mitchell College of Law brought her expertise to the particular situation of law libraries. She spoke on various challenges (not "problems") such as the JD/non-JD issue,

4 6

and the queetion of required reference participation, with little reclprocatlon posslble. Phyllis stressed the intellectual challenge and the cutting edge of technology concepts as positive forces ln attracting and retaining individuals, as well as the challenges of a lack of lntra-lnstltutlonal mobllity, institutional support, and overall recognltlon. The relationship between public and technical servlces 1s an ever-evolving one, and In an automated environment, the rate of evolution 1s always increaslng.

Roger F. Jacobs, Assoclate Dean and Dlrector of the Law Llbrary at Notre Dame Law School, presented a director's vlewpolnt, and discussed what posslble options exlst for a director to help technlcal servlces llbrarlans malntaln the drlve thelr posltlons require. Roger demonstrated a deep understanding of the nature of technlcal servlces, particularly in hls examlnatlon of plateauing, promoting the development of solid cltlzens as opposed to those descrlbed as deadwood.

While no ultimate answer came out of the program, it was one whlch went far beyond the hand-mlnglng, woe are we, scenazlo. Those In attendance were challenged to take prlde in thelr careers, to not apologize for working in technical services, and to press for increased vlslblllty in the professlon and in the lndlvidual lnstltutlon. As Janet Swan Hlll noted, technical servlces 1s a vital, and the ultimate public service. It 1s up to us to promote this, and convince others of lt.

4 7

TECHNICAL SERVICES LAW LIBRARIAN

c / o Alice McKenzie Brobeck , Ph lege r & Harrison Spear St. T o w e r , 1 X a r k e t Plaza San Francisco, CA 94105