Volume 18, No. 1 September 1992 - University of Illinois...

Volume 18, No. 1 September 1992

CONTENTS

Editor’s Note Message from the OBS Chair Message from the TS Chair TS Award Announcement colump~

Acquisitions Automation Preservation Research and Publications Serial+ Techcal Services in Smaller

Libraries

OBS Business Meetin Minutes TS Business Meeting hinutes

Committee Reports Online Bibligraphc Services

Local Systems OCLC RLIN

T&&d Se;;’ce; Acquisitions Cataloging & ClassXcation Preservation Serials

Roundtable Reports

Re resentative Reports &:DA MARBI SAC NASIG SISAC

Annual Meeting Program Reports

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EDITORIAL BOARD OBS-SI$

Curt Conklin (1991-93) Brigham Young University

Pennie & Ecimonds Mary Gilli an (1992-94)

TS-SIS

Patricia Callahan (1991-93) University of Pennsylvania

thia May 1v-94) P niversity of 6 ~sconsm

TECHNICAL SERVICES LAW LIBRARIAN

EDITOR: Patricia K. Denham Univers i ty of Cincinnati

Mail Location 142 Cincinnat’ Ohio 45221-0142 513-556-0?57 Telefax: 513-556-6265

BUSINESS MANAGER: Evelyn Gardner Crei ton University Law Library 24th% California Streets Omaha, Nebraska 68178

CONTRIBUTING EDITORS:

402-280-5543

AC UISITIONS

Washington & Lee University Law Library 7 i i h a i E

Dechert Pnce & Rhoads: Mary Chapma3 New York University Law Library

CLASSIFICATION Cecilia Kwan University of California, Davis Law Library

DFSCRIPTION AND ENTRY Rhonda K. Lawrence University of Cahfornia, Los Angeles Law Library; Melody Lembke Los Angeles County Law Library

MARC REMARKS Diane hill ma^. Cornell University Law Library

PRESERVATION Patricia-Denhaxp Umversity of Cmcinnati Law Library

RESEARCH AND PUBLICATIONS Brian Striman University of Nebraska Law Library

SERIALS Jean Pa’erek Cornellbniversity Law Library

SUBJECT HEADINGS Alva T. Stone Florida State University Law Library

TECHNICAL SERVICES IN SMALLER LIBRARIES Carol Dawe Katten Muchin & Zavis

Questions or comments should be addressed to the Editor or appropriate contributing editor.

- Newsletter of the Technical Services Special Interest Section and the On-line Bibliographic Services Special Interest Section of the American Association of Law Libraries

Volume 18, No. 1 September 1992

CONTENTS

Editor's Note Message from the OBS Chair Message from the TS Chair TS Award Announcement Columns

Acquisitions Automatipn Preservation Research and Publications Serials, Techcal Services in Smaller

OBS Business Meetin Minutes TS Business Meeting binutes

Committee Reports Online Bibligraphic Services Local Systems OCLC RLIN

Technical Services Acquisitions Cataloging & Classification Preservation Serials

Libraries

Roundtable Reports

Re resentative Reports &:DA MARBI SAC NASIG SISAC

Annual Meeting Program Reports

T LL Editor's Pmort d- LL Business Mana er's Report TsliL; Editorial Boarf Meeting


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Back &over

EDITORIAL BOARD

OBS-SIS

Curt Conklin (1991-93) Brigham Young University

Mary. Gilli an (1992-94) Penme& E bonds

TS-SIS Patricia-Callahan (1991-93) University of Pennsylvania

thia May 1992-94) P niversity of 6 isconsin

TECHNICAL SERVICES LAW LIBRARIAN

EDITOR: Patricia K. Denham Universi ty of Cincinnati

Mail Location 142 Cmcinnat' Ohio 45221-0142 5l3-556-0?57 Telefax: 513-556-6265

BUSINESS MANAGER: Evelyn Gardner Creighton Universi Law Library 24th & California g e e t s Omaha, Nebraska 68178

CONTRIBUTING EDITORS:

402-280-5543

AC UTSITIONS

Washington & Lee University Law Library ii2EiGG AUTOMATION Suzanne Devlin Dechert Pnce & Rhoads Maxy Chapan New York University Law Library

CLASSIFTCATTON Cecilia Kwan University of California, Davis Law Library

DESCRIF'TION AND ENTRY Rhonda. K. Lawrence University of Cahfornia, Los Angeles Law Library; Melody Lembke Los Angeles County Law Library

MARC REMARKS Diane H i l h ann Cornell University Law Library

PRESEQ Y A yf?l -.Denhap Umversity of Cmcinnati Law Library

RESEARCH AND PUBLICATIONS Brian Striman University of Nebraska Law Library

SERIAP Jean Pa erek Cornellbnhersity Law Library

SUBJEm HEADINGS Aha T. Stone Flonda State University Law Library

TECHNlCAL SERVICES IN SMALLER LIBRARIES Carol Dawe Katten Muchin & Zavis

Questions or comments should be addressed to the Editor or appropriate contributing editor.

Technical Services Law Librarian, Volume 18, No. 1

OBS-SIS

Chak Elaine Sciolino Simpson, Thacher & Bartlett

Vice-Chair /Chair-Elect : Phy1.h Post Capital Umversity

Secretary Treasurer: Susan c! oldner University of Arkansas at Little Rock

Members-at-Lar e: Karin den Ble f e r Mississippi Cobege

Anne K. Myers Boston Umversity

Patricia Callahan University of Pennsylvania

OCLC Committee: Carol Sha iro Fordham bniversity

RLIN Committee: Stuart Spore New York University

Suz,anne Harvey University of Puget Sound

Local Systems Committee:

WLN Systems Committee:

1992-93 SIS OFFICERS AND COMMIlTEE CHAIRS

TS-SIS

Chair: Caitlin Robinson University of Iowa

Ho e Breeze DuEk University

Vice-Chair/Chair-Elect :

TSLL EDITORIAL POLICY

Technical Services Law Librarian is a uarterly official pub'cation o t e ec ' andhhe O d e ki$o$p$&ervices sp"cial Interest Section of the American Assoclatqq of Law Lgraries. It reports on section and member actim&y, and communicates news on developments in the two w o r n . LL d pubhh section

remions. It features columns on specific areas of interest including those in a question and answer format. TSLL wid include short practical articles on areas of interest to the sections and short implementation re rts, but will not publish substantive articles, book reviews, puGcation announcements or ob advertlsements. AALL announcements, forms and simhar @formation w$ not be printed if there IS reasonable expectation of theu bemg readily avlulable elsewhere.

ervices S aal P nterest Section

organizational business such as e e d o n F results and bylaw

reasurer:

University

Members-at-Lar e: Phoebe Ruiz-$alera Assoaation of the Bar of the City of New York

Regina Wallen Santa Clara University

Acquisitions Committee: Joyce Janto University of Richmond

Cataloging & Classification Committee:

Marie Whited Library of Congress

Exchan e of Duplicates Committee: Judy h u e , New York State Supreme Court

Preservation Committee: Mary Cooper Gilliam University of Virginia

Mary Burgos New York University

Serials Committee:

Any submission may be edited for style and length. Content editin will be done in cooperation with .the author. Any person consifering the subm+sion of arficles or other information is ur ed to contact the editor re ardmg ap ropnateness and style. Pu%lica.tion deadlines are &fed in e i d issue. All statements and opinions are those of the authors and do not neceSSanly reflect the.views of the Amer iw &+ation of Law Libraries the Techmcal Semces or O h e Bibhogra tuc Semces S p e d Interest Sections, or the TSLL Editori3 Board. Issues are distributed in March, J u n e m e m b e r , and December. ISSN 0195-4857

VOLUME 18 COPY DEADLINES

ISSUE DEADLINE

#2 December 1992 October 21

#3 March 1993 February 3

#4 June 1993 May 5

2


EDITOR'S NOTE

This issue is full of changes, some of which are more visible than others. Of course, the most vlsible one is the new format. I hope you like it. It has been a challenge to create a new look that is easy to read and pleasing to the eye.

Another chan e with this issue-is the way it was mailed to you. The Editorii Board decided in San FrancIsco to send the Issues b bulk mail for this year at least. Next year we will

By using bulk mail, we are able to include even more pages in the Issues. As a result a new column, Research and Publications, has been added, which brings the total of columns to ten. We welcome Brian Striman as its contributing editor. I am now able to solicit single-issue articles for the same reason. Those of you who are interested in writing an article on a topic of interest to T LL readers are encouraged to do so. Please

The Editorial Board is interested in havin a column of news on library systems. This could include up8ates on which libraries have installed which new systems, when they were installed. etc. We need a column edito? to gather. informatiqn from mdivldud members. Contact me d you are mterested m handling this column.

Included in this issue are.re orts of three programs from San Francisco. More wdl be mcfuded in the next Issue.

decide B ' the cost savings are worth the longer mailing times.

contact me wit -2- your ideas.

O B s g & - ONL I NE

SECTION - B 1 BLl OGRAPHI C

SERVICES

We the whirlwind of convention.is over. I would like to

make the activities of the Online Bibliographic Services% so successful this ear. It takes the personal commitment, leadership and i b a s of many members to keep the section vital.

The highlights of the convention for our section included two panel pro ams - "New Directions in Interlibrary Loan and Document Defvery" coordinated by Janice Anderson and "The Future of the Bibliographic Utilities" coordinated by Gail Daly. In addition, Alva Stone and Alice McKende coordinated the Online Subsystems alternative format sessions which allowed attendees to visit with the experts in informal sessions.

intments for the coming ~ y a r . Marsha Baum, Umversity of 8&ecticut, has been a pomted Chair of the Nominations committtt. M Gilli an,.fennie &

Members were appomrd from both private and academic libraries to all committees of OBS. Char who are elected by the commiftee members, include: Pat C&ahan, University of Penns lvapia, .Local S stems Commjttee. Stuart S r.e, NFW York bmversity, RL&; Carol Shapno, bordham rmversity, OCLC Committee. Please feel free to contact the appointees or chairs if you haye suggestions you would like to make or if you are mterested in jommg a committee or volunteering your tune.

persona % y thank everyone who contributed theu ener es to

I have made a number of a

Edmonds, has been ap bted to the TS. Y d L E tonal Board.

I am hoping to keep many members busy durbg the comin

me. I have asked Anne M ers to investigate the need for an Education Committee for 6BS-SIS. The committee would be

year. If you are loolung for a volunteer opportumty, please ,a

SPECIAL NOTICE: The schedule of TSLL issues is changin with this issue to more closely cprrespond with the

and the followg Issues d be dutributed m December, Annual k eetrng in July. The date on ssue.s September,

March, and June: Please make note of the new deadlines; wtuch are hted on page 2. Issue #4 now d be mued much closer to the convention, making it a true pre-convention issue.

With the next issue, I will require that copy be sent .to me on a 5 1 4" floppy dIsk. The tune mvolved m keymg q and roofrea mg the co y has become too burdensome and it has

involved. If you send me a disk, indicate clearly the. name of your file and allow sufficient time before the deadline for mailing. I will return your disk to you.

Editorial Board members, Jack Blssett re resentmg OB8-SIS and Michele Finerty representing TS-SI!. The have been a great help to me during the past two years. At tie same time, I welcome the two new members of the Board, Mary Gilligan from OBS-SIS and Cynthia May from TS-SIS.

gecome necessary F or me to fmd a way to cut the time

I would like .to thank the .outgoin

Special thanks go to the staff of the CFeighton Law Library who took over the arran ements for thq s u e while Evelyn Gardner recovered from %ypass surgery m August. Welcome back, Evelyn.

ONLINE BIBLIOGRAPHIC SERVICES SIS a. MESSAGE FROM THE CHAIR Elaine Sclobo Simpson, Thacher & Bartlett

respqnsible for developing programs for the convention on an ongomg bass. Right now, we are in the crunch of having only three weeks since the end of convention to submit program proposals. Call her with any ideas you might have for this committee.

We will +o be workjng on firming up some of our rocedures thu year by wntm a Procedures Manual for the

gection. This would include feadlines for projects and job responsibilities of each officer and committee chair.

Other op ortunities for participation.frpm our members will include articye writing. I am particular1 mteryted m accom- llshmg some of the goals set out for us ~tl the AALL b ratm Plan. Increasing the visibility of our SIS and the role

o f i a w hxarianship in general is one of these goals. I encoura e all members to read the lan and to contact me with

article topics.

We have been. encouraged by.AALL .to deyqlop a Str?tggk Plan for our S aal Interest Section. W e thu 1s an ambitious project, I thin& is a necess one and I would like to ask for volunteers to help develop a T a n and set our Section goals for the next few years.

any imp f ementation ideas you mig& have and suggestions for

3

Technical Services Law Librarian, Volume IS, No. 1

~ ~~ . SERIALS

ACQUISITIONS EXCHANGEOF DUPLICATES

PRESERVATION

TECHNICAL SERVICES SIS

Caitlin Robinson University of Iowa

E CHAIR

What a great Annual Meeting! Kudos to all ou TS-SIS pro am organgers and resenters. We sponsored ro .ams anfmeetm m San &ancisco and rovlded a htie gt of

offerings and local sights as much as I did; the Association an8

most of us left our hearts m San Franclsco, we are alrea P y the Local Arrangements Committee did

turning our minds towards Boston. I will soon be receiving the program suggestions for the 1993 Annual Meeting. From the summaries presented at the incoming Board meeting, the SIS's educational offertn should be. every bit as .strong next year. The theme of the &ston meetm 1s "Law Libraries, the next generation." Unfortunately, I'm tofd that there is no truth to the rumor that the SIS Councd wdl shave their heads for a P i w d look-ahke contest.

Three new committee chairs were appointed for 1992/93. Marie Whited will be servin as incoming Chair of the Catalo ' g Committee, Joyce $ m a Janto has taken the helm of the %quisitions Committee, and Mary Burgos will lead the Serials Committee. The other committee chairs are Judy Lauer, Exchan e of Duplicates and Mary Coo er Gilliam, Preserva- tion. A f committee members were noti[ed by phone rior to

even as we speak. Y%u should fear from your committee chair several times this year either by phone, mad or +rough the

4. Please dodt &sitate to contac: them direcdy wth ., ,stions or (bless you) to offer your assistance.

We were excited to award the first Renee Cha man Memorial Awqd foy Outstanding Contributions in TecLical Services Law Librmanship durin .the lq92 Annual Meeting. The award was resented to Phyfils Manon for her excellent service both to t ie SIS, which she helped establish, and to the technical side of our profession. Our thanks to the Awards Committee. I would encourage you to read their remarks included elsewhere in this issue.

something 8" or everyone. I hope you a! f en'oyed the Meetin

all proud. Althou

the Annual Meetin follow-u letters are bemg mared s out

The outgoing TS-SIS Executive Board discussed and theincpmin Board approved two licies, forwarded b out omg ehair Janis Johnston, reGed to funding ani bucfeting. The first provldes the framework for pro'ectin a TS-lIS. budget each year. The second provides gud&nes for evaluatmg re uests for travel expenses. The haes are re roduced folowin this column and will be incked in the TgSIS Board Hankook. Jqis Fmplefed a revision of the Board Handbook wbch was dstnbuted m San Franclsco. She and her cracker'ack staff also revised the Section's descriptive flyer, which loo€& really slick. If you'd like a copy, let me know.

Buildm on the excellent work of the Ad Hoc Committee to InvestigateePublishing 0 ortunities for Technical Services Law Librmans, the TS and &S-SIS Research Roundtable met in San Francsco. I would commend to you the excellent re rt which is printed in this issue. The TS-SIS Board X b e discussing the recommendations soon. As always, we would welcome your comments.

I am excited and a little awed by the rospect of serving as Chair of our vibrant SIS. The other TS&S officers will be a wonderful source of su rt. Incomin officers include: Hope

Vice-Chair/EK-Elect; 8ary Vander Meer Secretary Treasurer and Members at large Regina Wallen and Breeze' Phoebe R uiz-Valera. Janis, of course, remains as "Chair, Emeritus." The officers and cqmmittee ch+s are looking forward to a busy and challengmg year s e m g you. Please contact any of us with your concerns or suggeshons. I'd be particularly interested in hearing from peo le who do not for whatever reason, respond to the survey. &u don't even have to volunteer for anythin . We truly are interested in our opinion regarding the SI8 and the services we rovide. %ou may reach. me by phone: 319-335-9049, fax: 319-385-9019 or e- mad: [email protected]. Even s n d mad comes to Iowa. Onions or roses, anyone?

Technical Services SDecial Interest Section Policy on Budgeting

Each committee ch-air should prepare a bu et estimate for any project the committee plans to undertake f the total expenses exceed Sl50, ap roval must be given by the TS-SIS Chair prior to initiation of the project.

2. Exchange of Duplicates Committee

Before roduction of each list, the committee chair must receive ant approve a budget estimate for the co ying and mailing ch-arges. If the expenses fqr a list exceed S6OCfapproval must be gwen by the TS-SIS Cham.

9 In order to.@ure a balanced budget aqd ade uate funds for necessary acpvlties, the Technrcal Semces S?S adopts the following pohcy:

Annual Budget:

At the beginnim of each kcal year e qALL fs& year

T&IS will u& a J u k y t o June 30 qfendar), the Secretyy/Treasurer, in con unction wth the Chau wdl-prepare an estmate of e nses t' or the commg year. Y?.msure a com lete estimateyudget ro'ections should be sohcited from

of Duplicates Committee. opies of these budget estimates are to be sent to all Executive Board members.

Auproval of Expenditures

be ns October 1 6ut for es of F" inanaal laming, the

the flusiness Manager of %{ and the Chair of the Exchange 3. TS-SIS Chair

The Chair may ap rove an expenditures deemed necessary that do not exceed f500. Ab ap rovals made by the Chan should be communicated to the gecret /Treasurer. If the antici ated expense exceeds $500, approval y a majority of the 7

fommittee Projects/Activities: TS o R icers is required.

4


Technical Services SDecial Interest Section Policy on Funding Travel Requests

TO respond equitably.to any requests made to.TS-SIS for f u n h g to attend professional meetings, the followng pohcy 1s adopted:

AALL/TS-SIS Members:

TS-SIS wi!l not fund the e enses incurred by members in participating 111 AALL Annualfheetings, institutes, workshops or others functions nor the costs of attending sir-ilar meetings of other professional associations.

An exce tion to this poli may be made if the member is a schedulecfspeaker at an eCdrucational program, workshop or institute sponsored by AALL,

and the Education Committee cannot provide funding,

and the member's parent institution cannot provide funding, and the TS-SIS Executive Board determines the member s

participation is significant enough to underwrite some or all of the expenses.

Non-AALL Members:

TS-SIS will not fund the expenses incurred by non-AALL members in attendin .AALL events. An exce tion to tks poh may be made if the member is

a scheduleis eaker at an &L educational event, and the Egucation Committee cannot provide fundm apd the TS-S!S Executive Board determines the indivi%al's

participation IS si@icant enough to u n d e m t e some or all of the expenses.

TS-SIS HONORS PHYLLIS MARION

Phyllis Castle Marion is the first recipient of the Renee D. Cha man Memorial Award for Outstanding Contributions in Tecl%cal Services Law Librarianshi The award was resented at the business meeting of the Teckical Services S& on July 19, 1992 in San Francisco. The award honprs the memory of Renee Cha man, a collea e who exempllfied semce to the Technical grvices SIS a n 8 h e profession.

Phyllis' accomplishments on the local and national level are known to man of us. She he1 d to found the Technical Services SIS andI served-as its firspechair from 1978-80. She w p a co-dtrector of the Institute on AACR2 for Law Catalogers in 1980. She was also a member of the Minnesota AACR2 Trainers grou leadin several war-ksho s throughout the state on the new ru%s. In 1881 she ubhshe8A Manual of AACR2 Examdes for Leeal Materials.$h llk also serve as t e AALL representative to t e eommittee 2 cktalogin *

Description and Acchess E. 1979-1984, and she currentfi represents AALL on the Library of Con ess Adwsory Committee on Forei Law Classlfication. Sf& has been a member of several &L and TS/SIS committees and is a

frequent speaker at AALL programs and workshops.

The achievements noted above are among the formal contributions Phyllis has made to the profession. Phyllis also was cited as a role model for an entire eneration of law librarians in technical services." Indeed. S e . has been exceptional mentor and teacher for many hbrmans, not just m law and not just in technical services. She has shared both her knowledge and her enthusiasm unselfihly, always having time to answer a question or prowde adwce.

recogwe these achevements and to present P h y h d ' :: with the Award for Outstanding Contributions m Techmcal Services Law Librarianship.

The. Technical S e S ~ c e s SIS Awards Committee 4 pr

TS/SIS Awards Committee: Mar 'e Axtmann, Chair Micgle Finerty Virginia Melroy Gary Vander Meer

ACOUISITIONS Jean Eisenhauer

Washington & Lee University Law Library

The 1992 AALL mavention at San Francisco is-over. For those who didn't go, there m e several programs of mterest to ac uisitions librmans. One of the best attended rograms was

k al Lblishing e e n a : A Vsif With the .Emergmg Su r- Pu%lishers." Panehts were Richard I. Hamngton Pr?si&t- CEO of Thomson Professional PubLhm Jack *. Sunpson President of Mead Data Central, and Ira%iegel, President of Reed Publishing. I am sure most of us were there to hear what Mr. Harrington had to say about Thomso and I don't thtnk

to become tie number one legal ubhsher; West, Mead fjata and-Bender are still ahead, but h e competitive Thomson is momg up on them.

Mr. Harringtqq definite1 knows where the roblems lie in

rLabl the Wednesday mo+n *ion "New b layers in the

we were disa pointed. Thomson ProfeFion 3 Publishing as ires

Thornson's acquisitions an$ seems determine z to get them

straightened out as uickly as ssible. He hopes that the billin problems whi% Warren & Lamont and Clark Boarfman Calla an have wd soon be resolved; he unphed

Maxwell Macmillan, they didn:t know the. many progems that com any had but Mr. Hamngton beheves most of .these

P certainly hope so.

that heads will ro 5li if they are not. When Thomson urchased

rob P ems can be resolved. Spealung from personal expenence,

confusion as to just w 1 at. publicauon 1s where now. Thomson's Mr. Harrington a preciates the fact that there is some

goal IS to make everythm they have purchased a profitable venture. In order to do &at, they have had to look -+ all products and have had to make sure they were not corn, with themselves. This, then, is one reason for combining b-& Boardman and Callaghan and for transferring pubhcations between Lawyers Coop and Clark Boardman Callaghan.

5

Technical Services Law Librarian, Volume IS, No. I

Mr. S.impson resented a history of Mead Data Central. !t

.$5 the formation of Mea8 Data in 1970, the acquisition of the illinois Code Co. and the Michie Co. in 1988, and ending with the ac uisition of JurisSoft in 1989. He noted that m the

ast Meadsata has not been as responsive as it might have gee, to its customers' needs and requests, but they are trymg to remedy that.

To show 'ust how fast thin are changin the convention rogram indcated that Mr. Regel was w& R.R. Bowker/

hartindale-Hubbell, when-in fact the company 4 Reed Inter- national. I thmk we got notfication of that sometune wt6m the past two or three months. Mr. Sie el had about five or ten minutes to tell us about Reed asazard of being the last

&artindale-Hu!bell in 1990. Mr. Siege1 noted some of the improvements that have been made q d wdl be made to Martmdale-Hubbell, such as an alphabetical attorney name

'Y an wth the i B ea of usin computers for legal research m

s eaker on a anel). Reed purc 6 ased Bowker in 1985 and

index

little time for questions at the end of the resentations anTmost of these were directed toward Mr.

barrington. Ideally, the program cogd have used m.ore. time; however, all three of these cor rahons had exhlbits rn the Exhibit area, so individuals coG voice their questions and concerns directly. Also, Mr. Harrjngton spoke at the Committee on Relations with Information Vendors meetrn on Sunday, so there were several opportunities to hear more agout Thomson.

Shortly before the AALL convention, Unifo notified its customers that it will no lon er sup ly UN documents. While visiting the Readex exhibit, ?was asfed if m library would be

someone else hatsuggested the i&a to Readex I thmk we all will see a need for someone to supply UN documents, so I hope Readex will follow up on this.

There was ve

interested in usin Readex as a sy plier of 6 N docynents, as

AUTOMATION Suzanne Devlm

Dechert Price & Rhoads

"Processing Materials-Get Them on the Shelves!"

When technical processing materials in a library, +ffing them on the shelf quickly 1s a primary concern. especially true m a ryate law firm library. Over the ast ?5 years at Dechert fnce & Rhoads, the steps mvoged m processing materials have increased in number and complexity.

The inost dramatic. changes to thc "processing system" were dade 4 ears a o when the library began to install an integrateJonline tbrary system. At thtf time, the strength of the old manual rocessmg system was questioned. Was automatin some OF the technical functions worthwhile? YOU be the ju&e. Presented below are the main tasks comprisin Dechertrs teclyical rocessing. First the manual, or '018 outlined. Finally the advantages and dsadvantages to each system is highlighted.

system 1s outlmed t g en the automated. or "new" system 1s

CHECK-IN

Old b) new serials.- set up new qrdex card, give material to head libratlap for catalop

c) new book - If supplement$ create y d e x card. Otherwise give to a uisitions librarian to mark receiyed tben give to '% cad Kbrarian to catalo 'n

a) contmuation - note volume/tssue on cardex fiE, & a spine label and put on shelf

New: a) new serial - i n p u t - w d into serial module database then give to a "s l t ro j librman to mark received then to t e c h 2 3 &riman for catalpgin

c) new book - if supglemented, note m o&ne serial database. O t h e m e , give to acquisitions librarian then.to teshnical librarian for ahlogin

c) pntmuation - perform automatic checf-in of the. htle, ut com uter generated spme label on and pve to t e c L 4 liirarian for processing

CATALOGING

Old a) subiects - head librarian assi 1 of 35 subject

b) @l number-heat libranan assigns 2-digit author or

c) catalog cards - head librarian, later word processing

classfication cate ones (e.g. SEURITIES)

htle cutter number

personnel, type cards, usually 1 author, title and

- cards fded in card catalog drawers and materials placed on the shelf

New: a) other - hotocopied title pages of new materials submitteato outside catalogers, they search OCLC for match or perform onginal cataloging, then download

d) su$g each

b) subjects - catalogers follow Library of Congress

c) catdog cards - OCLC produces MARC card catalog classfication scheme

cards -

fded m the card catalog drawers d) other: - catalog cards are forwarded from OCLC and

POST CATALOGING PROCESSING

Old a Place ownershi stamp on title pa e b) Type spine labe! place on materiaand put on shelf

Load MARC records into o+e catalog Place computqr-generated me label on material Place owners@ stamp on tit P e page and outside top edge of maten&

on catalogm /clrculahon records d) Assign unique barcode to the material($, insert date

e Place b a r d e number tag on printed shelflist card f) Place matenal on shelf

ADVANTAGES/DISADVANTAGES c_ 0ld:In general, the old system required less time than the new system m terms of gettmg the material on +e shelf. Until recently, the old classification scheme was sunple; patrons found it easy to follow. As le al matenals have become more multidisciphnary, it is more &icult to place them within a few broad categories. To its credit, the old system allowed the head librarian to really kn w the collechon (often remembering details such as c o e a n d size as we all do!) since she performed all the caplogin steps. A 'new books list" was compded from catal g car% and was produced usually Wce a year by typin a T t . p e card catal because it was "created" b 4 &rarians m the span of% years, was not consistent. h e treatment of subject headings and card catalog

6

Technical Services L.aw Librarian, Volume 18, No. 1

layout were two obvious examples. The catalo was not weeded

o m m sm any it was becommg impossible to know Everytfmg' the firm had.

New: .Automating the l i b r y was a multi- hase ro'ect. 'IEhmcal pFocessm began to c an e immediate! wth !hekt phase creatlng an o&e catalog. Tfe subjects adca l l numbers assi ed were more precise than the previous categories. M g d s c i linary works were precisly cataloged. Resources outside t%e physical library could now be considered for cataloging. Records could be added and special codes could be assigned to differentiate them. There was a marked increase in resource sharing among Dechert branches. Other types of libraries around the nation became resources for requests due to OCLC membershi . There are, however a few weak oints to this new-system. TBe largest concern is the turnarount! time for processm . It now averages 2 weeks whereas it once could be completefin one day. There are more eo le involved with the new system and more steps, many of w ic fa re clerical and

regulFly.so accura was decreasing quic k f y. The firm was repetitive. The tradeoff however, is increased efficiency: a) new ac uisitions lists can be produced at any time, b) cu I bihographies can be produced in minutes, c) branch libra which never had a catalog before, now have a book catalo 0"f their collection, and d) an automated circulation systemtas been implemented identdying each item with a unique barcode.

CONCLUSION

It is important to note that technical processing was only one function that was dramatically changed from automating the Lbrary. Other si icant changes were the rearrangement of the collection tof%ary o[ Congress call. numbers and the use of lasers and barcodes to circulate materials. AU these changes could not have occurred without the addition of another staff member in the library. A person who was responsible for implementing all hases of automation. Yet, automation has

eat1 .improved tge man9gement of- collection. We believe Bat t L mcrease m efficiency results m better semce to our users.

PRESERVATION Patricia Denharn

University of Cincinnati Law Library

Education of library sup ort staff and student workers is an important but frequentyy overlooked area of library r r v a t i o n efforts. Unless you are in a one-person library, you ave between one and dozens of library employees in this

catego who have the potential to do good or harm to your materis. It is u to you to see that their effect is favorable rather than harmful.

Preservation awareness workshops, 3-60 minutes in length, including the showing of a wdeotape or slide:, are excellent forums for &cussing preservation uues demonstrating correct metho+ of care *and hapdliig and

the options avdable m dealing wth detenorated and

Pepissiop for the employees to attend a workshop during work tune wdl need to be arranged throu the library

hourly wa e for the time spent m the workshop; t h s can g% mcentive For them to attend.

damage dncuss? volumes.

administration. Student worker? should be p a $ their re

The workshops I have conducted for our library staff, student worker and the Colle e of Law staff have been

aware of libr reservation. ft doesn't take lon to orgapize a workshop b T t l e benefits to the hbrary can befong-lastmg.

In my worksho s I first tell the staff members that they are ve important to %e workings of the-library. Most libraries coxd not do al l of the necessary work wthout suppqrt staff and student workers. Everyone needs to be told of theu mportance from time to time; too often the only feedbaTk given is negative. Next, I explain that not only are the wtal m their assignFd jqbs but they cpuld help in the efforts to rcsepe the

received fqvorab 7 y, especially b &ose who were not previously

matenals m the collection. They should look at t \ eir jobs as

more than 'ust "shelving books" or "labeling books." I show them how they can make a sitive impact by doin their jobs a little different1 and by gcoming aware of pro B lems and changing them. 'hey may not realize their yalue to the libr in that cpntext. The student workers in particular may not r? that theu s h e h g of the boob, for exam le promote y library oals other than just the shelvin OF the books. iuey need to% shown that they can make a berence.

I explain the im rtance of preserving the materials. The books are added to collection after a selection process and the e ectation is that they wil l be in the collection for many years3t is the responsibility of the library staff to care for the materials so they can be used as long as possible. It also makes economic sense to take care of what ou own since it may be difftcult or impossible to replace t i e volumes if they are dama ed or become deteriorated. Library staff members cannot afforcfto forget about new books after they are acquired and added to the shelves. In many cases, su port staff and student workers have more actual contact witfthe physical volumes and pieces of microfiche than do the librarians since they are directly involved in labeling, processing, shelving, binding, and circulation tasks.

I discuss. the various factors which effect. lo evity of books, mcludmg the parts of books a r bm 3ue , the environment (temperature, humidi $is,' l l u q and care and handlin . Several problem b% are sgwn to em and I describe w!at the artiqular problems are apd how they happened (e.g, booL wth tom headcaps whch had been forced from a tight shelf). In some cases, r manufacture is

the conditions.

The next part of the worksho is the viewing of the video. I have been usin the U-minure "Murder ,in the Stacks"

m 1987. In a clever Shylock Holmes takeoff, I{ makes the pomt that preserving collections needs to be done dhgently by e-v staff member and patron.

I next inform the attendees of the options available to me in dealing with deteriorated, damaged or mutilated volumes,

a contributing factor but poor handling an 8" shelving exacerbate

produced by the Co Q umbia University PreservFbon Departmqnt

7


including rebinding, repairing in-house, replacing with a newer dition, a reprint, or the same edition (if still in print),

with microfilm, photocop ' g onto acid-free paper

and wtthdrawm the volume. I explam that a volume should not

title needs to be addressed at the same tune.

I demonstrate the correct methods of shelving, such as usin bookends to support books in an upright position at right an&s to theshelves not forcmg books mto a too-small space, turmg oversrze books onto thetr s ines so the textblocks don't fall down. toward the shelves pus&, books together rather than leamg gaps where books can & on each other, usmg bookends to separate oddly shaped bmders from other books where possible, and pushin books back from the edge of the shelves so the don't collecf more dust (but not all the way to the back whici inhibits air flow and promotes mold growth; ideally, books should be one mch from the edge of the shelf).

I also explain to circulation staff students what the should

in thelr cases, tom or loose headcaps or specs, torn or loose ages, Scotch .tape on pages, aper clips, shps of paper, and

fost-it Notes m books, ncifmarhngs, pages turned over, brittle aper, mutilation orpages, and loose pa er covers. They are insfructed not to make any repairs themseKes but to bring the books to me.

and . eplacmf bip mg, placing the book in a p r ase box (made in-house),

be viewed in is0 4 ation, that each volume, ,copy and edition of a

look f y in books returned to the circulation. desk: boo e s loose

Processing students are instructed to examine the books

they label, especially older volumes being relabeled. New books whch have been damaged in transit or which have an obvious manufacturing defect can be caught by these students before they are processed. Replacements should be obtained at no charge.

A 2-page handout listing the proper methods for shelving books and the problems to look for in mail check-in, processing/labeling, and circulation is given to the workshop attendees. I will send a copy of this handout to readers of t h ~ ~ column who request it.

Workshops should be repeated at least once a ear to reinforce the objectives of diligence in caring for the coiection and to make sure new staff members and student workers are aware of the importance of preservation in the library.

The April 1992 issue (No. 49) of ns nation Administration .News contains an article on-

su ject. EnJitled "Audiovisual && on the ff:sgi%: % cbonserviibon of Library F d prchval Materials" by Susan G. Swartzburg, the arbcle hsts and describes sixty-three slide ro ams and videotapes which have been produced since 1%9!T& is the onl list of this type of which I am aware. The listings do not incrude rices but they do have the names and addresses of the datriiutors. As the author states, "most of the material is available throu and regional agenGes, library schools, or from the Li e rary state of Congress Preservation Office."

R B W R C H AND PUBLICATIONS Brian Striman

University of Nebraska Law Library

The purpose of this new column is to provide the following information: 1) to re rt on the research activities of our colleagues (if known); T' 2 to provide a researsh "ideas PO@-". 3) to discuss research met odo ogy; and 4) to rnclude pubhsh o portunities for technical semces law librarians. It is ho 9 tfat this cplumn will stimulate interest in publishing both w i g n and outside of the arena tradtionally wewed as techcal services librarianship, regardless of the Information presented in this column will conase, so interested readers are encouraged to contact the contributing editor for more detailed information.

you will find a re rt from the OBS/TS Research R o a w h k h had its firspmeeting at the AALL Annual Mcxtbg in Saa FranciscO. At this time, it is not certain what will come from the recommendations in the report.

The ur se of this first column is to introduce the column and to sdcifielp. If you are interested in contributing ideas for the column, or want to tell me what you are doing, or are thinking of doing, for research and publication, contact me (see info at the end of the column). I refer e-mad to other forms of contact in this case, but cqntaJme by whatever means are best for you. If I don't receive any contacts, then I plan on structuring the columns as a mixture of research and wblication information in each TSLL, the content emphasis

% Of library.

Elsewhere in this issue of

being to provide most current and relevant nuts and bolts information before theory and historical-type information.

phone 402-

8

Technical Services Law Librarian, Volume 18 No. 1

SERIALS Jean Pajerek

Cornell University Law Library

The following serials title changes were recently identified by the Cornell Law Library Acquisitions staff:

Air law Changed to: Air and space law. Vol. 17, no. 1 (Feb. 1992)-

Annotations to acts & regulations of the Australian Parliament Changed to: Federal legislation annotations to ... 31 Dec. 1989-

CTC reporter Changed to: Transnational corporations. Vol. 1, no. 1 (Feb. 1992)-

Canadian citations Changed to: Canadian case and statute citations. 1992, issue no. 1 (Jan. 10, 1992)-

Current di est of the Soviet press

European law di est

Changefto: Current digest of the post-Soviet press. Vol. 44, no. 1 (Feb. 5, 1991)-

Changed to: &ropean current law. Jan. 1992-

Florida international law journal

Info trends: medicine, law & ethics

Jurisprudence (Scarborou

Changed to: Florida journal of international law. Vol. 6, no. 1 (fall 1990)-

Changed to: Trends in health care, law & ethics. Vol. 7, no. 2 (winter 1992)-

Changed to: Case law P gests Ont4 ( carborough, Ont.) No. 1 (Jan. 17, 1992)-

Le al service bulletin Ehanged to: Alternative law journal. Vol. 17, no. 1 (Feb. 1992)-

Malaya law Changed

review to: Smgapore journal of legal studies. 1991-

National Institute of Justice. U.S.). Research rogram plan

Schweizerisches Jahrbuch fur internationales Recht

United States. T W schedules of the United States annotated

United States. Office of Export Admitration.

Zeitschrift fur Rechtsver ichun

Changed to: National Insti \ Ute of Justice ( 8 .S.). Research plan. 1991-

Changed to: Schweizerische Zeitschrift fur internationales und europaisches Recht. 1/1991-

Changed to: Umted States. Harmomzed tadf schedule of the United States. 1st ed.- (published 1987)

rt administration annu$ iepox? Changed to: Umted States. Bureau of Export %* A mistration. Export admutrabon annual report. FY 1986-

Changed to: ZfRv. 32.&g, 1&991)-

The following serials cessations were identified by the Cornell Law Library Acquisitions staff:

Annual Conference on Probation and Correctional Alternatives. Proceedings of the Annual Conference on Probation and Correctional Alternatives.

Ceased wth: 2nd (1986)

Corrections! Association of New York. Annual report to the Legislature

Dictionary catal

Ceased wth: unknown

Suspended pu%cation, date unknown of pficial publications of the State of New York. Serial supplement

Dispute resolutioq Suspended pubhcation with no. 27

9


florida supplement second Ceased w t h v. 50

FreddieMac reports Ceased with: Dec. 1991

International biblio aphy publications of intergovernmental organizations Ceased with: v. 1f no. 4 (1991)

New York State Commission on Judicial Conduct. Determinations of the New York State Commission on Judicial Conduct Ceased wth: v. 3 (1982/1983)

New York State criminal justice processing. Felony offenders disposed in... Ceased with: 1983?

New York (State Division of Criminal Justice Services. Annual report Ceased wth: lbS6

Der Schoffe: Zeitschrift fur Schoffen und Schiedsmanner

Staat und Recht

Yearbook on socialist legal systems

N.B. Thanks to Maria Ca Acquisitions and Serials Librarian at !he Los An eles County Law Library, who has brought to my attention a confusin situakon surrounding the PaDers and Droceedings of the fhnsportation Law Institute. This title was listed in *e last issue of a ubliption wth the same t d ? X t e r making some phone .A, I fom% outthat m 1988, the Tpsportatiqn-Law InstirUte a n n e L a t i o n of Trans rtation Practitioners iomed forces t.0 iFue a new set of PaDers and Droceedines. The origmal PaDers and DroceedinPs, issued

Ceased with: 37Jahrg., no. 9 (1990)

Ceased with MJahrg., 3(Marz 1991)

Ceased with: 1989?

fL as having ceased in 1982. s. Cap erte me .to the fact that her library is current1 recei

by the ?” ransportation Law Institute alone, &d mdeed cease publication in 1982.

TECHNICAL SERVICES IN SMALLER LIBRARE$ Carol Dawe

Katten, Muchin & Zavis

The Roundtable for Technical Services in Law Fm Libraries met in San Francisco for the 5th consecutive year. The idea for a roundtable was first introduced in Chicago in 1987 by Colleen McCarroll, a PLL Board member. From that point o the Roundtable has been committed to information sharing2or the librarian in a fm environment.

It was my su estion to the Roundtable that we associate ourselves with %-SIS because their expertise would better serve our needs. Now I am not so sye. I am b e y s i n g to wonder what the focus of AALL’s S p e d Interest ections is or should be.

The Roundtable was one. of the only time slots at. this ye+ h u a l Meetmg that was dwected toward the techcal semce eeds of law firm librarians. Wh is this? This w ~ ~ o n e of the

topics discussed by the eighteen koundtable participants. We

have heard over and over that PLL members do not volunteer e n o u p We have heard over and over that meetings must simpy .overlap because there isn’t enough time at the convention to accommodate everyone.

Some will sa that fm librarians aren’t involved enough in TS-SIS. Very &w f m librarians attend the annual busmess meeting because it is always held during the time of the PLL luncheon. We can’t be in two places at the same time. I have ski ped the luncheon four years in a row. I am debating what to pdq next year. I attend the T+SIS. business meeting and the only items of mterest to a firm hbranan are usudy reported by me in regards to the work of the Roundtable.

I think as an SIS we have to evaluate what our urpose is. Who is our audience? Who do we serve and whaf p e @eu needs? We need to retool and rethmk because h hbranans for one are tired of the same old reports yqar after ar. What

be the question for the Associa$on as a whole and not just. the many dedmted members of vanous Roundtables who are an hour a year to serve the needs of many mterested an yet frustrated mdividuals.

The TS-SIS Board is ayare if these concerns but we need to hear from the membershp as a whole.

are we doing that truly effects us as professionals? T r at should

F

10


ONLINE BIBLIOGRAPHIC SERVICES SIS GENERAL BUSINESS ME-

Sunday, July 19, 1992

The meeting was called to order by Alva Stone, Chair at 3:15 p.m. Thirty-two members of the section were present. *he minutes of the 1991 business meetmg were approved.

Susan Goldner gave the Secretary/Treasurer's report. Ballots were sent to the 505 members of the Section and 32% responded. The new officers for 1992/93 are Phyllis Post as Vice-Chair/Chair-Elect and Karin den Bleyker as Member at Lar e. Destruction of the ballots was approved. On June 30, 199f the balance in the OBS-SIS treasury was $4,703.% Expenses were $170.68 for food and beverages .at the 199i Board meetmgs and $242.47 for rmtin and mahng the 1992 ballots. Income for the ear was !3,UO.%. Effeective June 30, 1992, the balance was 6,421.02.

As old business, Alva Stone announced the OBS-SIS sponsored programs at this year's Annual Meeting. The s stem oriented dscussion grou s she proposed last year in % program "Onlme Subsystems: Repitmg the Experts," perhaps it wdl be ursued m some form m the future. The Research Roundtabbs first .meetmg was announced. A new OBS-SIS brochure was distributed.

A news release was pre ared and distributed concerning the Local Systems Survey. A $410 grant was received from AALL to complete the survey. The first edition of the resulting

s m h p been a proved for Direct'? mcusionm Of e Law Lib%%%ks\eries. It wdl fe ublished b ;red B. sot=& Co. before.the end of ld. S cial

and Suzanne Harvey who develo d the survey instrument; Mary Cleland, Kam den Bleyer, Linda Davis, Brenda Grasmick, Barbara Szalkowski, Janetta Paschal, and Jane Walsh who did data entry; and Mary Lou Corbet and Linda Davis, copy editors.

received no response. I P there q .@erest expressed at ++ t e

thsnks went to: Carol Nicholson, Project Manager; pM lr yers

The fpjd item of old business was a revision-of the b laws. The rewions were pubhshed m the May, 1992 Fue. of .f' LL. They include: chan g the nomination apd election tune&; defining office hol r mg elipbilip, clarlfylng the procedures for filling an office vacan and establishmtz informal discussion DOUD formation. 3 Zlisckion.

Alva Stone gave a re rt on the SIS Council meeting on Saturday, July 20,1992.gues mclude: proposed changes m the SIS accounting methods- SIS newsletter package plan subscription contribution of $2.76 to-each SIS for each subscription; and roposed removal of "Speaal Interest" from the name of the

!Lct ions.

The OBS-SIS Committee Chairs gave repofts as did the Editor of TSLL. These appear separately m ths wue of TSLL.

Elaine Sciolino took over the meeting as new Chair. She reported that of the 400 memberstup surveys sent out this spring, only 10% were returned. She has made committee a pomtments, but encourages other members to volunteer. darsha Baum wdl be Nommations Chrur.

The AALL Public-Relations Committee yill do PR for the Sections. They need mput m the form of articlss about Section and Section member activities. Each Section has been asked by AALL to do long range planning, and that will be a goal for this year. In conjunction with this, Elaine would like to create a procedures manual for the Section.

Elaine is particularly iqterested in sfartkg Rpundtables that appeal to. more than ust academic hbrmans. One she roposed is a Roundtahle for Reference Users of Local

&stems.

The fmal portion of the meetin was devoted to program laming. Changing the scheduled kme fpr prograrp plannin

[om Saturday afternoon to some other tune was discuss ,I ff was decided to we& an /-d Moc Committee for Educatf 1 consider prwams for upcomin Annual. Meetings. If

of programs were su ested and discussed. The included:

semces OPAC roblems !hat technrcal semces should know

workshop for reference librmans on improving RLIN and OCLC searching skills is a possibility.

successful, t h s could become a stan %;, g committee. A number

ergqnomics; improving%e local procjuct on fpe 0 3 AC; pubhc

about. format m P egration; unagjng; and workflow problems. A

The meeting was adjourned at 440 p.m. - revisions were approved without

Respectfull submitted,

OBS-SIS Secretary/Treasurer Susan Go1 dh er

SERVICES SPECIAL INTEREST SECTION BUSINESS MEETING - MINUTES

Sunday, July 19, 1992

The business meeting was convened at 1:30 p.m. by Chair Janis Johnston.

Janis called for reports from the standing committees:

1) Acquisitions Committee: Jack Montgomery reported that this ear \he committee sponsored the "Baslc A Uisitions WorLho and co-sponsored "Ephemera: To all2 or Not" with the 'f!S-SIS Preservation Committee. The Committee was asked to resubmit its ro for "Europe 1992: Materia& to Meet Educational 8eeP co-sponsored by the Senals Committeqand possibly the Government Relations Committee. The committee was pleased to annoyce the completion .of a four year project to aq+e co!e&on development, pohaes from all 'yp" of law hbrmes. T ~ I S project was coordtnated by Joan How and and Elaine Sciolino, housed and classZ !t Simpson, Thacher & Bartlett by Elaine Sciolino, and is

11


available to all. A new project to collect gdt policies from all es of libraries was just started by the committee. Carole

Xnchcliff is the coordmator and all members are encouraged to submit their policies to her at Ohio State University.

2) Cataloging & Classification Cqmmittee: Ann Sitkin reported that the committee is presentm four proqams this year (listed in the Committee's report).$he committee also scheduled a roundtable discussion with Jolande Goldberg and Rebecca Guenthej 0.f LC fo speak on the new.US classification format. Other actinties this year include sendm Alva Stone as the &L re resentative to &A's SuEject Anal sis Committee, a poi of the membership at the request of CC:&A and Ben Tucker oneLC's catalogingplodifications pro osal..The

negative that LC wTdrew the pro osals for descriptive cataloging chan es. Ann iqtroduced har ie Whited as the mcommg chm c% the committee.

3) Preservation Committee: Mary Cooper Gilliam reported that the committee s onsored and co-s onsored two rograms this year: "Disaster Blaming for the Law Library: evhy and How," and "E hemera: To Collect or Not." The committee sent Will Mereditft as its first AALL liaison to A W . An qngoing dlalogue wth the AALL Preservation Committee, chaired by Margaret Leary, was begun.

4) Exchange of Duplicates Committee: Janis Johnston resented the summary report for ths committee. There were

!72 libraries participating in this ro'ect durin 1991-92, including 7 new libraries and a loss OF 1J libraries from 1990- 91. The committee sent out six lists and will send one more. One of these lists is a special list on ABA newsletters.

5) Serials Committee: Janis also presented a summary for %s committee. No program proposals were acce tad for this

resubmit "Europe 1982: Materials to Meet Information Needs" for the Boston meetmg. (Current projects of the three s

will be the new Chair.

Margie Axtmann reported for the Awards Committee. Phyllis Marion is the first recipient of the Renee D. Chapman Award. Phyllis was recognized, and presented a plaque.

TSL? editor Pat Denhaq present,ed the 1991-92 annual report or the newsletter. This report is mcluded elsewhere in t h issue.

Janis Johnston reported on SIS Council: Merle Slyhoff is the

gtoposal for incominp Chair. The major issue this year was a the SISs to take control of their treasuries, t at the SIS SeFetary/Treasurers establish individual accounts. All traps- achons would o through the SIS Treasurer rather than sendmg checks and b& to Head uarters. All SIS's have to choose the same option. Three SIS &am are to study the possibilities and to report to the Cound next . Another issue 4 to dro the term "S cial Interest" fiom Gal Interest Sections antjust retain t e term "Section.". There win be a poll in the AALL Newsletter to gather opimon.

Janis then asked the AALL representatives to present their reports:

Reports of CCDA and MARBI representatives Regina

response of the hbr commumty was so overw ?I elmingly

ear's convention, but the Education Committee as !c ed them to

committees are listed m the committee report.) Mary FCid urgos

Wallen and Diane Hillmann are included elsewhere in this issue.

Subject Analysis Committee representative Alva Stone reported that the forthcoming Subject Cataloging Manual will contain a volume for classification which is helpful for classification and shelflistin that the LC Subject Catalogin Division and Office of Cat&ging Poli mogtor AutoCat an

or Bitnet. There was discussion on whether LC should convert all its classification to any kind of machine readable form and not to wait for the com letion of the MARC format. Reclassification of JX to kZ and its im act on general

uesrionnaire in the Cataloging Servi? Budetin about alternate Qasslfication numbers were menhoned. Because hbraries oyerwhelmin y depend on these numbers, LC-will ossibly not

new code for aut ority records and to define whether a subject heading can be divided geographically.

NASIG . (North. American Serials Interest Group) representative Cecha Kwan explained that NASIG's p is tp romote communication between vanous segments o the se r id community. This year's annual meetm focused on

tion agents and s stem vendors demonstrated a eat deal of enthusiasm and liihrkns' input is vital. She urgefibrarians to participate.

PLMS (ALA's Preservation of Library Materials Section) re resentative Will Meredith reported on some of the mterests of%LMS iqcludin imaging education, disaster training, and a survey of micro pufnlshers.

SISAC (Serials Industry Systems Adykory Committee) re resentative Norma Feld reported m d y on barcodmg

the uses of the technology of barcodmg.

Janis. recognized Jolande Goldberg for her effort in completmg the K schedule. Jolande thanked the members for their encoura ement and support. She announced that the schedule will k published soon.

Cyol Dawe . reported on the Ryndtable fo! Tecfiql SeMces Libranans a t - e w F i Librmes. A dscyssion 1s

lace in association wth the PLL Committee on %3iariis.

Martha Childers reported on the TS OBS/Reader Seryices SIS 'oint reception at the Circle G ah ery. Janis recogwed Martha's hard work.

The meeting was turned over to Caitlin Robinson, the new Chair. Caitlin commented that about 100 members attended this meeting. She sent out more than 620 surveys with a 23% respoqse rate. She appinted 80 members to.five stan.dmg committees. She recogwed Janis and the outgom committee chairs Jack Montgomery, AM Sitkin, and Mary Ifudson.

% consider their own online newsletter to 7 3 e avadable on Internet

academic libraries was discussed. Finally t l! e results of the

discontinue t%!s Factice. LC is also considermg B evelopmg a

T scholarly commumcation and networking techno k ogy. Subscrip-

un \ ound serial items. There were demonstrations at ALA on

The meeting was adjourned by Caitlin.

Respectfully submitted,

Mon Ym Lung TS-SIS Secretaryflreasmer

12

Technical Sentices Law Librarian, Volume IS, No. I

OBS LOCAL SYSTEMS COMMITTEE Patricia Callahan

University of Pennsylvania Law Library

The Online Biblio a hic Serices SIS Local Systems Committee met at the &U!L Annual Meeting in San Francisco on Sunday, July 19 from 1200-1:OO. There were 15 people present.

Pat Callahan, Committee Chair, made some general announcements. Carol Nicholson, University of North Carohna, re rted on the Law Libr Local S stems Directory, which xbe pubished by F r g B. Rotgman (look for more information on the duectory in the OBS column).

Pat then asked if there were any suggestions for programs for the 1993 convention in Boston. Several topics were mentioned, including one on the impact of technical services local systems decisions on public services-sometimes what

technical services staff think are ood decisions don’t work well for the public. The possibili a roundtable $iscussion for

A respondent to the OBS survey had requested a listing of Internet addresses for o n h e catalo . T b wdl be a good project for the Committee to undertze during the next year.

The. group then. discwFd several loql systems issues, including documeq

probably %e discussed in detail at next year’s meeting.

was adjourned.

reference users of online cat 3 ogs was also mentioned.

demions and enhanmg o n h e etalo by addin perid!% indexes, etc. The second topic 3

Since there was no further time for discussion, the meeting

OBS OCLC COMMITTEE Carol Shapiro

Fordham University Law Library

The OCLC Committee of the OBS-SIS met Tuesday mornin July 21 1992, in San Francisco. Carol Shapiro [212- 636-69&] was etected as the new Chair to serve a two- ear term through 1993/94. Ann Dodson was present as 06LC liaison.

The focus of the meeting was on the new authorities search enhancements which were installed by OCLC in May 1992. Ph llis Post led the grou through a presentation on these

organmition of phrase mdexes. Examples of the v m o y ways to search for complex hea such as congresse treaties and manuscripts were shown ?El ( yone who wouldstke tq have photocopies of-these exam@ may have them b &g or writmg to Phyb.) Law libraneas should espeaally aware of

ft the various options for scar foF tr.eaty. headiq successfully. The important point to eep m mmd IS that w these enhancements now* authority records can be retrieved.

After this discussion a question and answer session was held. One concern expressed by several present was that they did not always receive certam m d n and/or announcements from OCLC. The consensus of R e group was in sup ort of ublishin checklists in TSLL of such recent mailings. bhanks

!o PhydPost for these meetin minutes.] We may be able to do ths for some but not for alfthe networks’ madings which are often more useful. My two bits on t+ is to know who is the OCLC and network contact person m your institution and be sure to request routmg. If ssible, use a positiqn title (e.g., Cataloger) rather than a spe& name for mailing h t s so when

e ld an.cements which ipcuded P an emphasis on the basic

a person leaves the mail sorters don’t dump their mail. Also alert check-in staff (perhaps with a dummy record) to route OCLC materials.

Reminder: PRISM ILL cutqver is Dec. 14, overnight. Encourage ILL staff to start leammg now--it’s not just a matter of the screen looking different. It may help to emphasize that the features such as the combined author/title searches and title browse will be especially useful for their work.

Warning. glitch in combined derived author/derived title searches usm the “fin.” command: the rogram searches only the 2p5 field for $e htle resultmg m h e no-matches when the title ou want 1s a 740 (or maybe a 4xx or 246 Vmous

Pinsle of the SUNY/bCLC network staff has confirmed and compkned about this to OCLC headquarters.

It seems to me despite the duplicate record check progams in lace at OCLC, multiple records exist for many legal btles in t%e database. In these times of increased search charges and decreased staff havin .to sort throu three or four records

f&t or cataloging-state +ary mgterials or seriaIS.0~ fhe large looseleaf sema IS frusrratmg. Might we want to mhate qlth OCLC some cooperative rojects to jean u and momtor these kinds of records? $odd markm rndel records be

committee can work on proposals fo!%em.

author tJ ields, however are indexed for this searc h. . Lauren

r title when domg adig project SUC P as the LLAGNY Umon

useful? If such projects sound use k et me know so the

13

Technical Services Law Libran*an, Volume IS, No. 1

OBS RLIN COMMITI'EE Stuart Spore

New York University Law Library

The RLIN Committee meetin was held on July 21, 1992 at 730 a.m. Karen Bendorff and $inrShm (Stella) Chang from RLG were present to answer questions.

4) Index to legal essays

Le al essa indexing has been tabled and is not expqctqd to rnovefomarcRuntd a more complete array of legal pen&& indexes is available online. This project was intended to catch articles missed in the other indexes.

5) MARC holdmgs.

1) Future RLIN access options

Win-Shin explained that RLG had two ongoing injtiatives relatmg to access to RLIN for mput/out (e.g., catalogmg and ILL work).

a) .Asynch access via S P R I W T . This. is intended for libraries who do not wch to mamtam a dedicated hne. This option is expected to be economical only if used less than 24 hours a month.

b) EtherTerm. This is sofhvare for accessing a dedicated line from an ethernet LAN. It will allow multiple PC terminals to share a single bisynch modem.

c) Internet. RLG is pessimistic about doing real time in ut/output via the Internet. This is most1 due to diffuse Inrernet governance and consequent reliabihy problems.

Pricing policy

Wh-Shin said thFt there nrobablv be little chanee to basic pricing. pqlicies for technicafi proceking, but morg and more subsmption based resources wdl be loaded on the system. She reviewed the status of ShaRes.

3) Online indexes

Win-Shin explained that law oriented index files would be available on an annual subscription bass. Subscription costs will be based on user population. Sam le costs for the Index

World Law Index are from $600.00 to $lU10.00.

search bass where each sear& would count as multiple RL?; searches. The exact multiplier has not yet been set.

Foreim Leeal Periodicals are from fW.00 to SlsoO. d an t e

Alternatively, indexes ma be made available .on a

and World Law Index

$ harg pd get idfe6 or &% z e x e s t h a z g b e loade! 111 the future.

. . Index to Foreim Lend Pend m-shm . survey F av a e a s o

Karen Bendorff explained that RLIN can now store holdings data and that RLG 1s workin on a project to map MARC holdin information to R L d holdings records for Harvard

MARC holdm fo owmg format mte ahon (i.e., sometme 111 1993). MARC?holdings fields will concatenated on bib record and the system will allow multiple holdings records to be attached to a single bib record. Karen noted that MARC holdm records were complex and the implementation is a diftic8job.

Asked if it would be possible to map the MARC holegs fmed field "Intent to Cancel Date" before 1993, Karen rephed that in general partial implementations were not a good idea, but that RLG would consider the idea.

6) Dataloads

Law. i? LG yill suPp0r.t true storage, display. and passkg of

Karen explained that the RLG Dataloads Grou was at resent understaffed and had been very busy with Cita z el work.

Eonsequently, they "have not been abl? to 've law dataloads the attention they deserve." She rewewefthe rocess for arrangin test and on oing dataloads, both of w h d should be requeste% through R&.

She announqd that RLG would install e uipment to gatdoads by

%Eween 1992. ~011owin installation, III %doads will be scheduled. Karen says R!G considers that it is obliged to support [aE equipment actually m use by member libraries. She also mdlcated that DAT tapes would be supported d these came into wide use.

Karen went onjo-announce that 9 ilpt project.using9 for dataloads w d begm m November w t g SIX mstituhons an that she would t to see that a law library was included. So far roblems ~% using &g for dataloads have bvolved special h C record character sets, among other b g s .

rt Innovative Interfaces cartridge ta

14

Technical Services Law Librarian, Volume IS, No. 1

TS ACOUISITIONS COMMITTEE Joyce Janto

University of Richmond Law Library

The Ac uisitions Commitfee is. starting a project to collect weeding/cancellation/deselection policies. The policies should be send to Alice Pageon at Pace University.

F E Ann Sitkin

Harvard University Law Library

The business meetin was held July 19 1992. Brian Striman a eed to be secretary &r the meetmg. The Chair reported on tg committee activities of the ast ear including a summary of the four pro ams at the & dan&co meeting and the 1992 Catalogmgynstitute. The four programs sponsored by the committee were: "Hooked on Holdings"--a two-part pro am on MARC holdmgs format for summ and item data; %w of Asia, Eurasia, the Paeific Area and%tarctica." "Breaking the Codes: Catalogin for Non-Catalojers;" and, 'On the Cutting Edge: CCDA, &BI and SAC.

meeting was adorned ,4) Marie Whited is our law representative to the Li r

convention, and 6) that Jolande Goldberg has W t e d the law, class K schedules.

Reports were given by Diane Hillmann, AAU reprqsenta- tive to MARBI; Regina Wallen, AALL re resentatwe to CCDA, Alva Stone, M L re resentative to C&SAC; Jqlande Goldberg from Lc Phyllis &ario AALL re resentatwe to L C ~ ~ ~ a w Classrfiqtion ~pvisory nCommittee. h o s e reprts should be reported m detad elsewhere in this issue of

+n introduced tpe new.Chair ofsthe committee, b d e m t e d , Law Catalogm Liiuson Speaalut at the Library of Congress (no longer at &eor e Washington U.). M@e asked for rogram ideas for the l b 3 AALL Boston meetmg, and spofe about the need for a "discussion program" where catalogers/classifiers could meet and just talk open-forum style; she also talked about a Lawsof Asia workshop. M+e said she wdl get an Internet electromc mad address and wdl.announce her address so members could contact her via e-mad.

o Con e p 5). Rebecca Gunther will demonstrate Lc's ormat c fs ass ication on a com uter at the

.

TS PRESERVATION COMMITTEE Mary Cooper Gilliam

University of Virginia Law Library

The TS-SIS Preservation Committee met on July 19, 1992 from 12 .m. to 1:30 p.m. in San Francisco. The re rt of the Special dbmmittee on Preservation Needs of Law Li r raries was &cussed in some detail, particular1 the areas that relate to the TS-SIS Preservation Committee. &e TS-SIS Committee retain the main re? risibility for programs and workshops,.and the Committee vn6)0encourage its members to submit articles for the preservation column m the AALL Newsletter. Several other items were left on the agenda for the committee, such as

collecting preservation instruments for deposit at He9d- quarters. Potential to ics for programs for the Boston meetmg were also discussed.%e committee will be submitting four

Mass DeacidifiEtio Hard

Also, the committee members &cussed a da tnp to the New

have a table in the activities area to publictze the committee and its work.

Ehoices, rogram and e Selection of aterials and Con+bon 2 urveys

England Documents Conservation Center in. K 993 and plaqs to

15


TS SERIALS COMMI'ITEE Mary Hudson

Case Western Reserve Law Library

During 1991-92, members of the Serials Committee were involved m a variety of activities. Three special committees were active. They are:

SPECIAL COMMITTEE ON ANSI STANDARDS FOR UNIFORM BAR CODES AND ED1 was co-chaired by Norma Feld and Cecilia Kwan. Committee members examined a

of le al ublications and, in most cases, recommended re% e SI 8 8 A symbol will be useful for serials check-in. During the next ear the committee will work with automation vendors, publisdkrs, law reviews, printers, and agents to encourage use of the SISAC symbol.

SPECIAL COMMITTEE ON SHARED HOLDINGS, chaired by Mary Ann Van Cura, has been monitoring current

developments in shared holdings. The Chair also serves onean ALA committee that is g out a-survey to determme whether there is interest i n z e d holdmgs database. Several system vendors have shown interest in shared holdings.

SPECIAL COMMITTEE ON SERIALS STATISTICS GUIDELINES. Paula Teieda chairs this committee. She pre ared a motion to the A k L Statistics Committee regardin proglems and inconsistencies in the collection of ABA serial! statistics.

Norma F ~ l d served as Liaison to SISAC and Cecilia Kwan served as hason to NASIG. On behalf of the Senals Committee Mary Ann Van Cura reviewed the pro sed MSO standard k49.71 on Holdings Statements for 8liographic Items.

Heads of Cataloeine in Laree Law Libraries Roundtable Judy Vau an-Sferling

University of Pemqylvania Law Library

The Heads of Cataloging met on Sunday, July 19, from 3:OO- 4:oO p.m. Attending were representatives of 15 member librqies, as well as 7 observers. Judy Vaughan-Sterling, Teetmg coordmator, served as secretary.

The main fopic of d i p s s i p was the future. of the grpu~'s annual collection and hemmation of catalogm statistics m light of the great variabh of libraries' Zfmjtions of retrospective conversion recat 3 oging, and catalog mamtenance activihes revealed by the survey undertaken in 1990 by the Committee to Study Cataloging Statistics,. chaired b Patricia McCoy University of Chcago Law L i b r q . T ie group

yearly statistics is still a useful rocess, but that it is not worth attempting to standardize tEe aforementioned statistical categories across institutions. A decision was also made not to include with each year's statistical results the warning su ested by Stuart Spore; instead, the listing of libraries in rank-o%er by level of productivity wdl be drop d jthough a pmductivity ranking will still appear on the fm&atlstics). Adhtionally, the

ou agreed to cease reporting LC/member hit rate, due to Be E e h g that the figure reported tends tq reflect, m some libraries, only the ultimate source of c a t a l y g copy, and not an actual h t rate at the time of the ust search of a bibliographic utility.

decided t 6 at the collection, hemination, an *discussion of

Backlog reporting was also discussed, with some libraries indicating that they re rt as actual backlo only uncataloged current work, not s o l d e r , uncatalogef materials. Some librpries indicated, in fact,,that they had actually been weeding theu backlogs, thus reduclng thew s u e .

Also discussed was the amount of catalo maintenance done on existin RLIN/OCLC records. Some li%raries have had to curtail sufh maintenance because of financial, hardware, or staff'img constraints; those who are able to ta load to the

easily. Libraries usin Innovative Interfaces systems are particularly eager for kLIN to develop the capaaty to read their tapes.

Noting the number of observers present at the meeting, and on the annual m h g list, and m response to questions received from several observers over the course of the past year, Judy Vaughan-Sterlin asked for a clarification of membership criteria for the $g Heads ~3 Melody Lembke Los Angeles County Law Library) exp m e that membersh

fias long been limited to libraries with collections of 300,Od; volumes or more, m d y to keep the sfze of the gathemg small qnough t.0 facilitate active discussion ecch ycar. The meeting tune expued wth no tune for further dscussion.

utilities are able to keep their records up to da f" e much more

TS and OBS Research Roundtable Brian Striman

University of Nebraska Law Library

The Research Roundtable met on July 2!st in San Francisco. This was the fust Roundtable created jomtly b both SISs to, foster .shared information on reseajch f i t i the emphasis on actinties of techcal serwces law hbranans.

Roundtable's purpose and direction, the group made the followin recommendations which were submitted to the current %S and OBS Chairs:

1 That an AALL educational rogram be proposed for the

call for a two-part program, to include speakers m technical services law librarianshp who have published (e.g., Alva Stone,

Althou the meeting be an at 730 a.m. and was scheduled 199 2 AALL Annual Meeting in geattle. The proposal would concurren PP y with 8 other 8 - O B S meetings, the Roundtable did have 8 attendees. After some initial discussion about the

16

Technical Services Law Libmrian, Volume 18, No. 1

Jean Stefancic, Elizabeth Matthews). The speakers would discuss how they went about the process, from the !dea, to the research, to the fmal publishing. Another ortxon of the

opportunities for tect services law librarians. Plenty of oo$ useful handouts would be included with a lot of nuts and%olts aspects of research and pubhhmg.

2) That a column be started which would include all elements of research, from bibliographies on the topic which relate to librarianship research, to current articles and books being published. That the column appear in TSLL.

3) That the Research Roundtable continue and that it should be scheduled not to conflict with so man other TS-OBS meetings,d that coffee and rolls be sponsorelby the sections if it meets prior to 930 a.m.

4) That more discussion be generated, looking at the question of how we, as tech services law librarians, can foster research; establish and maintain a "research ideas pool;"

program would be s eakers who would talk a 1 out publishin

disseminate the ideas in the "pl" out to the membership; and, can create an awareness and mterest in research. that s beyond the traditional topics in the technical semces a + reaching out also to librmans from all types of law libranes.

5) That someone, or group, needs to loqk at al l the avenues for research support, from.oq own assmation (AALL), our local AALL chapters, our mstitutions, f m s o! agencies, and any other outside fundmg to support research m our .areas of interest. Then, after finding research support o portumties, the person or group publishes the findings wa TSLT, or the AALL newsletter.

6) Finally, that we use the AALL Newsletter as the vehicle to create awareness of current activities tech semces law librarians are .en aged in with res ct to research activities.

activities, plus a contact person to call for more mformation would be valuable.]

[We felt that jus B a paragraph or KO summarqg reseqch

ReDort of the AALL ReDresentativ to the Committee on CataloPine: - L)escriDtion?ind Access

Re 'na T. Wallen Santa Clara%niversity Law Library

CC:DA has finally approved Multiple Versions. CC:DA is roposip that a se arate bibli aphic area for reprqductims

T h approach will e b m a t e . the need to create separatd records for reproductions whde rowdm necessary access points for the reproduction itse8. MULkER will not be proposed as a rule change to AACR2 because it violates the

k promfed for on Ihe bibbograp "ef, c record of the o n p a l title

rinciple of separate entries for different editions. The gocument and related guidelines have been forwarded to MARBI for consideration. The MARC format d need to be chan ed to allow for. addition@ bibliographic fields. The MU&R document d be avadable shortly for comment.

CCDA also aperoved tbe @i.&%.nes for the formulatf ,if

bibliogra hic depmptions for items of interactive media, &h as the &I bks or the Harvard Law School Interactwe Video Librqy. Basiplly, the coptainer will be the chief source of mformaaon and If an item 1s made up of more than one ph i d art, each of which is in a container the containers cqgctiveyy d be treated as the chief source. @ese guidelines wll be forwarded to the Jomt Steem Committee to consider addin a new chapter to Part I to AWCR;?. They will also be availa%le soon from ALA.

The Lib'? of Congress has withdrawn its catal . modificatiops .ocurpent mentioned in my last. report.(?% pro sed smpWications were overwhelmmgly rejected by the catgging community.

& p t of the AALL ReDresentative to MARBI

Diane Hillmann Cornell University Law Library

There were several issues of interest to the law library community %cussed at MARBI this year, thouh in general t b set of meetm was remarkably devoid of controveFs Controversy a c o m e however, =.we return to the Multipg Versions issue wthm the next meetmg or so. 9-10: Addition of Subfield $k to Bibl imahic Field 651 and to xS1 Authoritv Fields

This pro sal sou t to defiqe Sk in geographic h5admgs to ammom ate the p ase porhon of headm such ...in art."

of it more eneral m nature than might have been expected. Some of 8 e discussion centered on the fuzziness of the

The proposal O r P engendered a great deal o Bs discussion, some

defdtion of "form" subdivisions in general, and whether or not the examples given in the proposal were "real" form subdivisions or not. There was also some concern that the im act of this change on databases had not been considered fufy and that ths . proposal, if assed, could not. be

It was suggested that we use some of the phrases ... m art" and "...and soaalwm" as free-floaters, and save Sk for true form subheadings.

The roposal was table and referred to SAC for corn, lit.

before this IS reconsidered.

un femented retroactwely. It would t \ en have a deletenous ef P ect on the consistency of access in the files we h a y !ow.

It was ako suggested that 7 l t e vendors do some mpact st JS

17


92-18 Addition of 7XX Linking Fields to the Authoritv Format

This proposal pertained to the definition qf the 7XX block in the authority format, to be used for hkm urposes. Linka e would be between established headin ancfsu!&vision recorg, and between established forms in &erent thesauri.

A suggestion was made to add a $5 to the proposal to parallel other authority yages..Discussion $8 in this context was deferred for further discussion of $8 generally (prom ted by a concern brought up during a $8 discussion in the hol8mgs format last year.)

The proposal passed, with the 784 portion dropped (it was felt to be too simdar to 781).

92-12: Addition of 18X. 48X. 58X Fields to the Authority Format

This propo>ql called for new fie16 + order to specifically tag data p e r t m g to separate subdlvlsion records.

There was some. discussion about the difference between the 181 and 184 headm see above), and it was decided that

both roposals had been lost to memory. All X84 headings were %opped throughout the proposal and it was passed.

92-13: Changes to BiblimDhic Fields 024 and 037

This roposg attem ted to re larize the uses of the 024 standar8recordmg numger and Ogstock number by changmg field definitions and subfields so that all barcode information would be handled in the 037 field.

Discussion focused on the di.fferences between e e:readab!e and scannable numbers and their potential uses in b%ho aphc records. Problems brought out included the need for gtaded instructions for inputtin these kinds of numbers in order for them to be useful and t i e variation in standards for barcodes n eneral.

%he roposal was rejected and sent back to LC for addition8 work..

92-15 Enhancing Field 505 (Formatted Contents Notel

This roposal called for the addition of new coding to the 505 fiellin order to facilitate access to contents information.

Though earlier iterations pf this proeosal had received intensive scrutiny at prior meetin several nsues remamed for discussion. A suggestion to a d p i displa constap! "table of contents" was dismissed, and a change m Be defmtion of first indqtor value 8 was made ("none of-the above" rather than "no dnplay"). The first mctcator defmtion was also chan&ed, from "type of contents nqte" tq "display content controller.

There was some ducusson of $r for statement of responsibility, but the consensus was that there was no other way.to distinguish aythors from titles without hindering the continued use of Sa 111 older contents notes.

Some discussion continued on the usefulness of an increased level of enhancements and content desi ation for this fiqld,

that SGML be used-for con ents infpmation, but mostzlt that thls fe!t too much hke full-text-retneval.

Thls proposal passed, Hnth changes.

92-21: Addition of Fields 873-875 ( Item Information) to the USMARC Holdinm Format

This proposal suggested the addition of new fields to accommodate item level information, as opposed to a separate item format. As expected, this proposal enerated a eat deal of

discussion. The subcommittee w&h developefihe profosal Fed as its model situation the transfer of circu ation mformation from one vendor's sytem to another. They decided

whatever difference %5 ad een seen at the time of the writing of

but there was not much sqport for it. T P ere was a su estion

92-22: Additional Changes to Subfield Sv (m laritv) in Fields 853-855 of the USMARC Holdings Format

This pro sal emanated from discussions last year on coding complex putication patterns. mensive discussions of some examples provided with the proposals uncovered some problems and inconsistencies.

R e use of last, and next to last codes were

The pro sal was accepted in part, but the Sy re rtion anc#%ceptions was sent back to LC for

only to weeks of the month, not weeks of the year.

Discussion paper 57: USMARC Data Elements for Qualifiers

USMAIj$- data elements for certain qualifiers inch ed in % new This aper discussed the possibility of definin

access fields.

proposal, whch dled qwetly. There w e fairly w e e support and varied opposition to this

As always, inquiries, requests for clarification and opinions are welcome. Please contact me at [email protected] (or [email protected] for Internet.)

Technical Services Law Libran'an, Volume 18, No. 1

Reuort of the AALL Rewesentativ to the Cataloging & -Classification Section: Subiect A%nalvsis Committee

Alva T. Stone Florida State Umversity Law Library

The Subject Analysis Committee (SAC) met three times at the ALA conference in San Francisco in June. Topics addressed which are of interest to law libraries include: on oing developments with LC law classification; revisions to foviet Union headings; new LC publications and changes in LC practices; a proposal to expand the values for geogra hic subdivision in authority records; and the examination of &rm data in sub'ect headm includmg 'problem' subdivisions like LAW AND' LEGISLA%ON.

Thq break-up of the Soviet-Union means that about l,@O author12 records need revxion.. The republics are b p g change first; LC will dpal later wth "Sowet Union" headin after further consultation wth the Bureau of Geograp& Names.

The 15th edition of Librarv of Conmess Subiect Headin has just been hued, m our -vo umes- new Vo ume o t ? Subtect Catalmne Manlfal. vol :me #.%assifica\ion wik k availabIe in August or September. Results of a questionnaire re ardmg the assignment of dual classification numbers for titkes in series whch LC classes as a set indicate that many libraries are dependent on the separate class number; there 1s no official announcement, but it is doubtful that LC will discontinue the practice.

SAC was asked b LCs new Director for Catalogin Sarah comas, d the LC crass schedules should be convertefto any kmd of machme-readable form, or d it should only be done m the new MARC Format, which would take longer. W e the first method might help LC with ongoing remion and new editions of the schedule,. the Committee members were concerned that such a version would not be as easy to use by

online classificationists, nor by systems designers wishing to enhance subject access in online catalogs.

The Committee also considered a pro osal submitted by M K.D. Pietris for expanding the "direct,kmdirect geo aphic su%vision" byte values in subject authority records. #e new values would carry more meaning and rowde more control. For headings like MEDICARE or do-AMERICANS, for example, a code mi t show that these may be subdivided by

lnherent in the ieading. After some discuyion, SAC endorsed the proposal and encouraged Mrs. Pietrts to re uest that a discussion paper be written and submitted to d B I .

Two of the recommendations from the 1991 Airlie House Subdivisions Conference will not be acted upon by LC until the SAC Subcommittee on Form Data has made its report. The Subcommittee has nearly com leted its first charge, that of defining what "form" means, wgether a subdivision or a main headin . At ALA Midwinter we will continue to discuss the possibg use of special codes for form subdivisions (perha s a subfield ') and form headings (tag 655). codrn wkch distinguishes fqrms from to ics 1s deFmed de$ir%e for machme vahdation of the or&r of suMmions; it may also increase the patron's options for access to these types of materials in st-coordinated online searching. The Subcommittee & ~ l a n s to make s~ecific recommendations

place, but not b U k D STATES because Umted States IS

conaxnin certain ioblem subdivisi6ns. For exam le we -a DroDose t k t --COEkRESSES be re:lised to --CO&hl & PRbCEEDINGS, to make this more descriptive of the aeSdal form of the content. We will also look at anomalies such as --LAW AND LEGISLATION which has always been Fed i her. a form r a topical subdimion, !f.separate & IS

in the subect stmg, then how can we show the ddference between a L k about laws and a book which consists of the texts of the laws themselves? Any oginions on this matter would be a preciated. (I have a discussion paper, listing various options, with I will be ha py to co y and send to anyone who requests it.) Wr$e tp: J v a T. done Law Libr R-46, Ronda State Umversi Tallahassee, d 32306. (M3nternet address is: [email protected]%u.edu)

h h e d . forfkqs, and all form subdmsions must q m e f ast

Remrt of the AALL Remesentativ f9 the North American Serials Interest &oup

Cecilia. Kwan University of Cahfoma, Davis Law Library

The theme of the arm@ conference of the North American Senals Interest Grou this year held June 18-21 was Scholarly Communication a n f Networkin Technologies. Scholars, publishers and librarians analyze! past, present and future modes of Fcholarly communications and how .technolo '4 changes might affect ways research and teachmg woulfbe carried out.

One view was that the economic and o r g h J i o n a l roles of libraries have gotten ouf of sync. +onomi+l budget Eressures mean that hbranes ar.e n q o w their &us on a sm@e part of scholar1 communtcation, thafof the journal, at a tune when they shodd be taking the wdest possible ap roach in their collectin mission. Change of focus rom collec!ion to access (e.g., artic 9 es on demand) also has ramifications on the

traditional role of libraries. Patrons already have a very narrow idea of what libraries are good for. Focusing ongetting patrons what the say the need only serves to emphasize-that narrow @ew a n i $reng&ens a passive role for libranans that 1s dscomfortmg.

sing a dilemma for the library's or an+tional role. C a t . r m k a y y y s that materials arq of fastmg value. Electromc "pub hur q b l e s thmgs of lastpg value apd tpose that are transit0 +&ques of dormation organization to mana e s m 3 pieces of information that need to accessibfe quickly mu e develo d based on a very ddferent model than the OIL re have. Kbrarians have no! contniuted significant1 in the organizahon of networked dormation as they s h o d .

The sea of networked information is

19

Technical Setvices Law Librarian, Volume 18 No. 1

One worksho held at the conference brought together

iscuss .developmg standards of A2 and Sia. Several automation vendors haye made.progress towards scammg (he SISAC symbol to facihtate serials check-in. A representative

librarians pub& g ers, subscription a ents and .scholars to

Puilishers can

from Kluwer explained the of getting the bar code re resentation of the SIS bol on their journals.

from an external vendor software that 1s avadable

for purchase that has

Kluwer has been purchasing bar codes from an external vendor. The rocess works ve smoothly. After e eriencing some initiaf lpgistical prozems, the now yeel that implementation Is easy. The uues are as lollows:

1) Timing - Production teams must time the order of the bar codes accurately so that they will arrive at the right time. If it arrives too soon and if some of the factors necessary for the bar code change the bar code will be inaccurate. If it arrives too late, it w d hold up production.

2 Location of the symbol - Bar codes are not attractive to pro a' uction mana ers and the try to hide them. SISAC guidelines providetor location or the SISAC symbol along the

bottom of the front cover 1/2 inch from the left. If that is not possible, the back cover IS acce table. While there is no provision for peg it inside &e covep, it is generally acknowledged t at it 1s better to not have it there at all.

3). Cost .- Bar code frlm masters cost about $15 each. This cost 1s m m a l when one multiples the cost by the number of journals a ublisher publishes in a year. The cost for software to roducegar codes is higher from several hundred dollars to $ 5 , b . Scanners that will read a variety of bar codes including Code 128 symbology are available for purchase.

The roblem appears to be that not many ublishers are putting tar codes on th.e serials and journals at t& point. The AALL Senals Committee has set up a subcommittee to

ubhctze the benefits of u t h q the bar code s p b o l for Ebraries. Kluwer wants to em hasize @at or. them

incyude inventory mana ement and control. Kluwer as a task force looking into dodpadmg the bar code information. that has been scanned to provlde more effiaent systems of receivmg stock.

Other matters of interest from the NASIG Conference will be reported in the next F u issue.

%I im lementation has been easy. 0 8 er potential a phcations

ReDort of the ReDresentativ fo the Serials Industry Svstems Advisor& Committee

Norma Feld Yeshiva Umversity Law Library

SISAC, the Serials Industry Systems Advisory Committee, had an active ear. The Committee's focus was the im lementation or the SISAC SYMBOL and work on ED1 A& ~ 1 2 formats.

The SICI, Serial Item and Contribution Identifier Standard 239.56-1991), was approved in July,

e SICI includes the ISSN as well as the chronology Faxon 1s and has

created a "help desk." Assistance is available Monday-Friday.

A new 'deline for the SISAC SYMBOL entitled SERIpL ITEM ID&FICATION: at Codes bol Im lementation Guidelines w q completed in March, l!d?The GbIDELINES are for ass= m the atahon of the "machine readable" SISAC SYMBX. (The SISAC SYMBOL is the representation of the SICI.)

At the ALA Midwinter meeting in San Antonio SISAC q s w&h dempnstrated the use of dD1 ASC EYTEiZTr tovolceg ~ h t s ast summer SIsAc was

involved with two r ams. S I d C members demonstrated the use of the S P ! SYMBOL at the NASIG annual

of a specific issue of a 'ournal. actrng as the Maintenance Agency for t h c t e SI

conference and co-sponsored with A L C T S ( reconference A M ) a program enhtled ED1 & THE L I B d Y .

The work of SISAC is takin on an international flavor. CSISAC, Canadian SISAC, hel! their first official meeting Sept. 26, 1991 in Toronto. The SICI has been adapted for Canadian use and the SISAC SYMBOL is now appearing on the back cover of all National Council Research jo~rnals.

Law librarians are particularly interested in the SISAC SYMBOL. This year m e volunteers worked on a project to systqmatically evaluate the usefulness and possibhty of the a phcation of the SISAC SYMBOL to legal matenals. The &al recommendations w;ere. supportive of .the use Of the SISAC SYMBOL. Its a hcat~ons rnclude sen& check-m and circulation control. TheESAC SYMBOL @arcode) allows one to wand materials in and out within 15 seconds.

At the TS-SIS Standing Committee on Serials meeting, we decided to ursue two oals. The first goal will be an attempt to have the SISAC S&OL printed on academic law reviews. The seqnd oal will be to wmmunica{e with the serials communtk fubhhers, vendors, etc.) mformation about SISAC, a u the SISAC SYMBOL; and to encoura e the serials mdustry to support the SYMBOL and ED1 AS5 Xl2 formats.

2 0


PROGRAM REPORTS FROM THE ANNUAL MEETING

"Breaking the Codes: Catalogin for Non-Catalogers" Reporter/Coordmator dartha Childers

Held in the morning of the last day of the convention, !he program attracted an estmated 225 hbrarians: The catchy title was created b Sandra Beehler, Acquisitions Librarian, Cornell Law Libra $he program was conceived to resent a simple

with the intent to provide both basic, understandable information and improve communication.

overview oycataloging for librarians who per F orm other tasks

The coordinator, Martha Childers Head of Cataloging, San Diego County Law Library, introduced the speakers who presented the four elements of cataloging: description and access points, subject headings, classification, and the MARC formats.

The heart of the program be an when Lee Leighton, Head, Cataloging, University of Cdornia, Berkeley, began with

description and access points. Sub'ect headings and cleif?cation were discussed by Marie d t e d , Law Catalog Limon S ecialist, Library of Congress Law Library. Naomi Ronen, gference Librarian, Harvard Law Library, presented the MARC format in a palatable, lively fashion. At the end, the speakers fielded questions, some heated, from the audience. Interest was high and the audience clearly had more questions than could be addressed in the allotted tune.

The handout was a com ilation of definitions written espeqially for the non-catJ er by the speakers. q e coodinator encouraged the au3ence to gye copies to thelr staff in order to im rove communications wth catalogers; they disap eared quickf. Copies are available u n re uest from Martla Childers zm Die o County Law Lgary, 9105 Front St., San Diego, calif. El&-3999.

T h e Future of the Biblio aphic Utilities: Issues in a Chan :ng f nvlronment" Reporter/Coorfinator Gail Daly

am moderated b Phyllis Post from Capital UmEsi&%w Library, offere8 a wide-rangin8 discussion about resent and future libr relatioyhips wth the three major bbliographic utilities. Axough this was-one of the last programs on the last day of the Annual Meeting, more than one hundred people attended and many stayed to ask questions.

Gail M. Daly, Directqr of.the Underwood Law L-ibrq at Southern Methodst Umversity be an the panel dscussion with a short introduction to the tfree major biblio aphic utilities in the United States (RL!N, OCLC, and-WLtfand a summary of the current issues famghbraries whch le to thjs rogram. With local systems largely m place and bibhographic

&a qffered in a varietypf forqats at cpm titive. ices, many hbraries are re-exammm then relations E P 'ps w h the large utilities. Gail suggested g a t it & time to deFdF whether law hbranes should seek an alternahve to the uthties.

Phyllis C. Marion, Associate Director at the William

"x" Mitchell Colle e of Law, d-id the smaller law hbr relationship wi its major u ~ t y (usually OCLC Listing t e variety of roducts and services for which these k 'braries re1 u n their5iblio aphic database vendor(s), Ph ll+ yggestqz t& abandomg g e m for local&based sources orbibliographic data would be a mistake. St, training, support of national standards, hardware mamtenance, telecommunications

assistance, and a low-cost source of catalo ' g and intei, uy loan were only a few of the services Pa discuse\ h e suggested. that smaller libraries lack the resources to offer these semces locally.

Finally, Charlene Mason, Assistant University Librarian for Automated Systems at the Uniyersity of Mhyesota Central Librarie .described the- &.an relabonsh s of a large

of studies conducted at Minnesota as sup rted the cost- effectiveness of obtaining bibliogra hic data E m both RLIN and OCLC, while locally loading fibrary of Congress ta s,

suggested that obtaining bibliographic data from a variety of sources could save money and offered to make copies of Minnesota's cost study avadable on request.

Questions from.the audience at $e c o p h i o n of the prepared presentations suggested a hvely mterFqt. in the relationship of law libraries with the. natipnal uthbes, qnd raised some questions about the advlsabhty of abandolllng them.

A .fourth scheduled anelist, Peter Ward, of Ward. & Assoclates was unable to& present because he was testifying before a b t e d States Congressional committee about the proposed fees-for-services plan at the Library of Congress.

research%brary system wth i t s f 8 i o y p h i c ut 5, 'ties. A senes

GPO tapes, and data from a variety of other sources. Char p" ene

21

Technical Sewic ~ Law Librarian, Volume 18, No. 1

"On the Cuttin Edge:. CC:DA, MARBI and SAC" ReporterTCoordinator Diane H h a n n

(CC:DA=Committee on Catalo 'n : Description q d Access; MARBI = Machine-Reafa%le Bibliographic Information; SAC = Committee on Cataloging, Subject Access

to CC:DA +d d B I ; SAC was addeg 'ust this year. These representatives attend meetings at h summer and midwmter sessions, and make sure that the interests of the. law library communi? are heard when rules, formats and pohcies are devised and c anged. In addition, re resentatives report to

matters before the ALA groups they momtor.

Committee;) For the ast few ears, AALL has sup orted representatives

their law library constituencies and soici! F their opinions on

cross references for treaties, which has taken a stran e twist with the recent Australian roposal to enter treaties un%er title (oppoed by LC and AALf).

Diane Hillmann, representative to MARBI, summarized the structure of that group and its shorter, but equally strong histo with the law catalo ' g communi . She &cussed how

law libraries. MARBI is now dealing-with the issue of item level information, as well as catalogmg .onhe dormation resource!, both of whch are of strong mterest to the law commmty.

the €%dings Format had E n influence 2 by the needs of the

Regina Wallen, representative to CC:DA, began wjth a short e lanation of AALL's long-standm relationshp to CC:DA%W catalogers have trahtionally fad a strong and cordial relationship with the LC Office for Descn tive Catalogin .PoS and this has he1 ed us to maintain visigility and credihty. z e w e discussed t K e current controversy over

Alva Stone newly appointed representative to SAC, spoke briefly about the structure of the group she monitors. Her area of particular interest on SAC is form subdivisions, and she distributed a copy of a re rt she has re ared concemg legal form subdiwions, a n c h e options &r %ealing with them in view of the Airlie House subject recommendations.

TECHNICAL SERVICES LAW LIBRARIAN E itor's Re ort 1991-92

dpatricia 9 Denham

Four issues of volume 17 of Technical Services Law Li rarian were published in 1991-92. Vplume 17 totaled l32 pages, or an avera e of 33 pages per wue. Tlie November mue conta8ed the e even-page mdex for volume 16, compiled by Jean Pajerek.

Jean Eisenhauer from Washington & Lee began her. P o - year term as the new contributmg editor for the Acquisitions column and Carol Dawe from Katten Muchin & Zavln began her term as the contributing editor for the Technical Semces in Smaller Libraries column. Alva Stope's editorshi of the Subject Headmgs column was renewed m 1991 for a Lo-year term.

These contributin editors will continue their appointments: Cecilia Kwan, Classhation; Rhonda Lawrenee and Melody Lembke, Descri tion and Entry Patnua Denham Preservation, and5ean Pajerek, Seriak. Suzanne Devlim and Mpy Chapman will b e p two-year. terms as contributin eetors for the Autpmatron column wth,volume 18. They wd write in.alternate mues, Mary on publtc services aspects of automation and Suzanne on ttchntcal semces.

The T LL Editorial Boatd met 23 July 1991, in New

Editorial Board in la92wcre Jack Blssett and Curt eonklin, representing OBS-SIS, and Michele Fme and Pat Callahan, representing TS-SIS. Jack Bissett p d Zchele Finerty are completed the second ear of theu two-year terms at the Annual Meetin Mary eilli an and-Cynthia May, from. OBS- SIS and TS-SIf; respectivet, begain two-year terms m San Francisco.

5 4-T

Orleans sh an on 21 J 1992, in San Fyndsco. Semn on the

members voted for TSLL to remain available only by subscription and for the two sections to publish their own newsletters. That solution would have satdied the Executive Board's decision that a newsletter be sent to eve member of an SIS as a benefit of dues. However, the AALLkecutive Board did not approve of this solution. As a result, volume 17 had to be sent to the nearly 900 members of the two Sections.

The issues of volume 17 were artid fundFd by a $1,9 ant from the AALL Executive goard. {n adhhon, Ehtonal

floard members were able to obtain fundm from two under-

vendor. Innovative Interfaces, Inc. provided $700 and Ebsco Subscription Services $800. This fundin in addition to

apiece, was sufficient to cover expenses for the volume.

The Executive Boards of OBS-SIS and Ts-SIS have been asked to consider speciFic subsidy amounts for TSLL so we well be able to plan our budget for the next year. It IS anticipated that we will also continue to solicit underwriting expenses from vendors.

Another source of revenue is the rofit from the newsletter subscription plans. The profit for # LL for every 100 sub-

e total number of subscribers was %. The editor sends camera-ready copy. to Headquarters where they arrange for the printing and m a h g of the issues.

The current editor, P.atricia. Denham,. p d business manager, Evelyn Gardner, vnll contmue for adhhonal two-year terms.

writers and printing assistance at a reduce c f cost from a t h d

subscription monies from more than 40 ib raries at $10.00

scriptiom is $538. As of 10 J A y

At the business meetings of OBS-SIS and TS-SIS in 1991,

22


TECHNICAL SERVICES LAW LIBRARIAN Business Manager's Report 1991-92

Evelyn Gardner

4 TSLL be an the fiscal ear with 311 subscriptions. Durin t h e F w e % a d a loss of &i6 subscri tions, !caving a total o 45 pad subscri tions as of June 30, h92. SIX copies of each issue are distriluted free of charge. Three co ies are sent to AALL Headquarters one copy is send to UrEana, Illinois to be included with d L Archives one co y is sent to Donald Dunn, Western New England College Scl!ool of Law Library, and copy to Mark Estes, Vice President, AALL Executive Board.

The loss in paid subscri tions is primarily due to the fact that it was mandated by dadquarters that each member of the S ecial Interest Sections be mailed the newsletter as a bened of membership dues to the various SIS's. Therefore approximately 840 newsletters are mailed to TS and OBS-SI$ members free of charge (that is as a benefit of membership to TS or OBS-SIS).

To finance the cost of printing and postage for the extra mailings Innovative Interfaces aciously donated $700.00 and likelike kbsco donated =.#In addition, the printin was done at substptial reduction in cost b an anonymous &nor. With the assistance of the donors pyus the balance in our treasury, we were able to end the year witha balance of

$76.14.

The rojected printing cost for next ear (1992-93) will be sta e will be

$1 880.85 @ $52 er copy. Thus, the total cost pd: T&L, V. 18 wh be $4,328.85.bith onl 45 paid subscri tions, anyone can see that we will not be abTe to finance TSeL alone. We will need to rely on gracious donors as we h a o n e m the past. One way to cut costs, howevp, is by sendin TSLL bulk rate which would reduce our mahng co$ from 5m S.198 per co . Additional cost foy the-permit lus renewal would. be $l!hO ($75.00 for permit whch woud be needed every tme the Business Manager chan es location and $75.00 annually for

$1 880%. One drawback would be the delay m mahng. TSLL at bulk rate will be mailed after all first class has been m m : In my opinion we are talking economics here and the luxury of receimg TSLL in first class mail may be a thing of the past.

I hope I do not sound like gloom and doom, but I see three. alternatives to our predicament: 1) sohat donations for each issue. 2 use b e rate for mailing, or 3) be subsidized by TS

$2,448.08 usin 34 pages per issue. In a d dition,

ren.ewal. Even at the ad 2 itional costs, the entire cost for m d m a or 1992/93 could be as little as $1315.28 .instead of

and b d S Special Interest Sections.

The cost breakdown of expenses and income for 1991/92 is as follows:

TECHNICAL SERVICES L4W LIBRARIAN 1991/92 BUDGET SUMMARY

AS OF JUNE 30,1992

1991/92 INCOME

90 91 Adjusted Balance carried forward Su t scriptions, v. 16 SubscTiptipns, v. 17 Contributions from Ebsco Contributions from Innovative Interfaces

TOTAL INCOME

1991/92 EXPENSES

Printing Postage

TOTAL EXPENSES

BALANCE

$162033 $123.95 $451.00 $800.00 $700.00

$3695.28

$1738.29 $1880.85

$3619.14

S 76.14

Respectfully submitted,

Evelyn M. Gardner Business Manager Technical Services h w Librarian

23

TECHNICAL SERVTCES L4w LIBRARIAN EDLTORWL BOARD MEETING

Minutes - July 21, 1992

The TSLL Editorial Board met on Tuesday, July 21 at 700 a.m., w i e Editor, Patricia Denham presiding. Members uresent were Evelyn Gardner, Jack Efissett, Curt Cofin, Michele Fmerty, and Pat Callahan. Incoming Board members Mary Gilli an and Cynthia May were also present. The Editor announcef that the follown Cqntributipg Editors hqd accepted a two-year renewal c!$ their appointments: Ceciha Kwan, C!assification; Rhonda. Lawrence and Melody Lembke Descri t!on and Entry; Patricia Denham, Preservation; and Jean $aJerek, Seqals. Durmg the past year, Ma and Suzanne Devlin volunteered to write for the utomation column. Each has written one guest column. The Board voted ap roval for them to be the new contributing editors for the

two columns per year, alternating issues.

The 1991-92 Editor’s Report and Business Manager’s Report were distributed to members.

Members next discussed using bulk mail instead of first class mail to send issues to section members. The Editorewill set early deadlines to compensate for the longer mading time. C0nsidering.a $75.00 annual fee. and a $75.00 one-time permit the cost savlngs for one year is about $1000.00. The. Board voted to use bulk mad for the next year on a trial basis.

The Editor e ressed o timism about the current financial position of TSL?. The 8BS-SIS Executive Board voted a subsidy a n m T S - S I S is expected to do the same. The

x co P umn, starting with the August issue. They will each write

vendors who provided underwrit funds last year e ressed

the newsletter subscription p r o f $538 for every 100 subscribers; there were 96 as of July 10. There was also dscussion about soliciting subscriptions from non-TS and OBS members. Cynthia May will contact chapters about placing a notice about TSLL in their newsletters.

With the use of bulk rate mailing, TSLL is able to e and the number of pages and thus its 03 coverage. %an Striman .be asked to write a column on publishing opportunrties m technical services, the Editor wd sohat short articles and Annual Meeting program and workshop reports. A column on member news was tabled but a column on news on library s stems will be investigated. Eye1 will write a

one issue per year (probably the second).

J e q Pajerek will do the index for volume 17 in issue #3 or 4. She q not able to d.0 it for issue $42 as. her new Macintosh system s not compatible with the mdexmg s stem. She can

The Editor passed out samples of the new look of TSLL. The Editor mentioned that deskto ublishing could take many

cartrid e (according to a s eaker at the Newsletter Editors

necessary for the Editor to use desktop publishing.

interest in continuing to do so. T% wd reahze a pro 7? it from

guide to tec& cal services abbreviations whc F will appear in

take continuing ed classes in the fall at Corne i .

more hours to format than using v ordPerfect 5.1 with a font

Works ! op on Saturday). T ie members said it would not be

Technical Sewices Law Librarian % Evelyn M . Gardner Technical Services Librarian Creighton University Law Library 2500 California Plaza Omaha, NE 68178-0340

101000-123000-7008

TECHNICAL SERt7CES t A W LIBRARLAN EDITORIAL BOARD MEETING

Minutes - July 21, 1992

The TSLL Editorial Board met on Tuesday, July 21 at 7:OO vendors who provided a.m., w m e Editor, Patricia Denham,. presiding. pembers

resent were Evelyn Gardner, Jack Bissett, Curt Conklin, hchele. Finerty, and Pat. Callahan. Incoming Board members Mary G d i an and Cynthia May were also present. The Editor announce$ that the follown Contributing Edihrs had

Kwan, Classification; Rhonda. Lawrence and Melody Lembke Descri tion and Entry; Patricia Denham, Preservation; and Jean Ajerek, Serials. Durmg the past. year, Ma and Suzanne Devlin volunteered to write for the ukomation column. Each has written one guest column: The Board voted ap roval for them to be the new contributrng editorsifor the cofkm, starting with the Augy.t bsue. They wlI each write two columns per year, alternatmg issues.

The 1991-92 Editor's Report and Business Manager's Report were distributed to members.

Members next discussed using bulk mail instead af first class mail to send issues to section members. The Editor will set eyly deadlines to compensate for the longer m-ailing time. Considermga $75.00 annual fee and a $75.00 one-time permit the cost savlngs for one year is about $1OO0.00. The Board voted to use bulk mail for the next year on a trial basis.

The Editor e ressed o timism about the current financial position of TSL?!. The 8BS-SIS Executive Board voted a subsidy a n m T S - S I S is expected to do the same. The

accepted a two-year renewal o 4 their appointments; Ceciha

K chapman

With the use of bulk rate mailing, TSLL is able to e and the number of pages and thus its overall coverage. 'fprian Striman ,yilI .be asked to @te a column on publishing opportumties 111 technical services, the Editor wdl sohat short articles and Annual Meeting program and workshop reports. A column on member news was tabled but a column on news on library s stems will be investigated. Eve1 will write a guide to tecJ!mcal services abbreviations whicl?hl appear in one issue per year (probably the second).

Jeaq Pajerek will do the index for volume 17 in issue # 3 or 4. She is not able to do it for w u e #2 as her new Macmtosh system is not compatible with the indexing s stem. She can take continuing ed classes in the fall at Corne .

The Editor passed out samples of the new look of TSLL. The Editor mentioned that deskto ubliishing could take many more hours to format than using oraerfect 5.1 with a font cartrid e (according to a s eaker at the Newsletter Editors Worksfop on Saturday). T i e members said. it would not be necessary for the Editor to use desktop pubhhmg.

i

v

Technical Services Law Librarian % Evelyn M . Gardner Technical Services Librarian Creighton University Law Library 2500 California Plaza Omaha, NE 68178-0340

101000-123000-7008

Volume 18, No. 1 September 1992 - University of Illinois...

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Transcript of Volume 18, No. 1 September 1992 - University of Illinois...