Winter 2011 Pre-Disaster Mitigation Kick-Off Training

Umatilla County NHMP Update

Welcome !

Sponsored by:

Introductions

• Introductions– Name

– Organization

– Most memorable natural disaster

– Hopes and/or Expectations

Work Session Objectives

• Review the benefits of developing a natural hazard mitigation plan.

• Provide an overview of the planning process

• Provide information and resources to put your mitigation plan to work.

• Establish public involvement strategies

Why are we here?• Umatilla County NHMP update

– Plan expires July 9, 2014 • PDM 2011 Grant

– Supports eight counties– Mid-Columbia Gorge Region

• Grant eligibility– NHMP required for PDM, HMGP, FMA

Who is involved?• Planning/ Emergency Management• Resource Assistance to Rural Environments• County Steering Committees• County Cities• General Public• Elected bodies• Oregon Partnership for Disaster Resilience• Others?

Soft match documentation

• PDM Grants 75% federal / 25% local• Match is documented through “soft”

contributions– Staff and participant time– Materials (e.g. printing, mailing, etc.)– Travel

• Track and record your time!– Match forms

Michael HowardProgram Specialist

Oregon Partnership for Disaster ResilienceCommunity Service Center

University of Oregonmrhoward@uoregon.edu

Oregon Partnership for Disaster Preparedness Overview

Why did we build the Partnership?

The Partnership coordinates limited

resources to generate activity that could not be accomplished by any one group or

organization working alone.

OPDR Mission & Goals Mission

– Create a Disaster Resilient State

Goals– Build local capacity for risk reduction and recovery; – Prevent injuries and death caused by natural disaster; – Protect public and private property from disaster

impacts; and – Establish a disaster-resilient economy.

OPDR Activities Include:

• Oregon Pre-Disaster Mitigation Planning (PDM)

• UO Emergency Management Program

• Post-Disaster Recovery Planning for Catastrophic Disasters

• Technical Resource Development and Research

Oregon’s tiered approach

Statewide Planning Tools, Statewide Planning Tools, Resources and TrainingResources and Training

LocalLocalActivities: Activities:

Planning &Planning &ImplementationImplementation

Regional Regional ActivitiesActivities

• Community Action Plans: Making Mitigation Happen Locally

•Leveraging Existing Resources•Local and Statewide Partnerships

• Leveraging Regional Resources and Goals: Efficiencies for Communities

• Statewide Vulnerability Assessment• Tools and Technical Assistance

• Disaster Resistant State• PDM Funding

• Planning tools & resources – Developed a collaborative planning process– Planning for Natural Hazards: Oregon Technical Resource Guide– Local Natural Hazard Mitigation Plans: An Evaluation Process

• Community Workshops & Trainings– Conducted over 40 serving over 500 participants– Developed technical resource CDs

• Assistance with public outreach – Surveyed households and businesses regarding preparedness– Provide resources and support for local information fairs – Developed resource website for natural hazards information

The bottom line is to build local capacity to address risk…

Where to find Partnership resources http://csc.uoregon.edu/OPDR

Why focus on risk reduction?

SOURCE: Natural Hazards Observer

Mitigation Defined…

A process for States and communities to identify policies, activities and tools to implement mitigation actions. Mitigation is any sustained action taken to reduce or eliminate long-term risk to life and property from a hazard event. This process has four steps:– organizing resources;– assessing risks;– developing a mitigation plan; and– implementing the plan and monitoring progress.

Risk Reduction and Mitigation Pays 2005 Report Findings:• A dollar spent on mitigation saves

society an average of $4.• Of the communities studied, FEMA

mitigation grants were a significant part of the community's mitigation history and often led to additional loss reduction activities.

• Mitigation is sufficiently cost-effective to warrant federal funding on an ongoing basis both before disasters and during post-disaster recovery.

The Disaster Cycle

Source: The Partnership for Disaster Resilience

Planning for Disasters

Mitigation Planning Challenges

• Limited resources • Competing priorities• Multiple planning

requirements• Data limitations• Identifying stakeholders• Public participation• Etc.

Image Source: www.foocus.com/warningsign.html

The KEY is the Process

“Natural hazard mitigation planning is the process of

figuring out how to reduce or eliminate the loss of life

and property damage resulting from natural hazards

such as floods, earthquakes, and tornadoes.”

SOURCE: FEMA STATE AND LOCAL MITIGATION PLANNING how-to guide: Understanding Your Risks

The Disaster Mitigation Act of 2000

• Amends Stafford Disaster Relief Act of 1988.

• Reinforces importance of pre-disaster mitigation planning.

• Set forth planning requirements for eligibility for Pre-Disaster Mitigation and Hazard Mitigation Grant Programs.

Grant Opportunities

NHMPPre-Disaster Mitigation

Hazard Mitigation Grant ProgramFlood Mitigation Assistance

OTHER grant programs…Repetitive Flood Claims, National Fire Plan, CDBG, Homeland

Security, Severe Repetitive Loss, etc…

Pre-Disaster Mitigation

Purpose:• To provide funding for hazard mitigation planning, and the implementation of mitigation projects prior to a disaster event.

• To reduce loss of life, as well as damage and destruction to property from natural hazards.

• Projected $40-$42 million nation-wide next year

Pre-Disaster Mitigation

Funding Limits:

• State set aside: state should receive no less than $500,000, provided subapplications for at least that amount are submitted to FEMA and meet eligibility requirements.

• Project application: $3 million maximum Federal Share (75/25).

• Planning application: $800K max for new plan - $400K max for update (75/25)

Hazard Mitigation Grant Program

Funding Limits:• $$ Depends… it’s calculated at 20% of the total estimated Federal assistance (State Enhanced Natural Hazard Mitigation Plan)

• Available to all counties in the state, but with priority emphasis to those counties included in the disaster declaration with mitigation plans

PDM & HMGP

Eligible Project Examples: • Acquisition and demolition or relocation of structures, with conversion of the underlying property to deed-restricted open space.

• Relocation of public or private structures to an area of lower risk.

• Elevation of existing public or private structures to avoid coastal or riverine flooding. Must meet or exceed NFIP elevation req’s.

• Retrofitting (e.g., storm shutters, hurricane clips, bracing systems) of existing public or private structures to meet or exceed building codes.

PDM & HMGP

Eligible Project Examples Continued: • Protective measures for utilities (e.g., electric and gas), water and sanitary sewer systems, and/or infrastructure.

• Stormwater management projects (e.g., culverts, retention basins) to reduce or eliminate long-term risk from flood hazards.

• Localized flood reduction projects, such as ring levees and floodwall systems that are designed to protect critical facilities and do not constitute a section of a larger flood control system.

Past AwardsCity of Oregon City Mountainview ReservoirThe nearly one-hundred year old water reservoir (10 million gallons) was substantially improved through this seismic retrofit for another one hundred years of operation. A very cost-effective mitigation project for the City of Oregon City. All project work was completed within the proposed scope of work and budget thanks to watchful project management by the city and their contractors.

Flood Mitigation Assistance

Purpose:• Funds cost effective measures that reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other structures insured under the NFIP.

• Long term goal: reduce or eliminate claims under NFIP through mitigation activities.

Flood Mitigation Assistance

Eligible Applicant: • Must be an NFIP participant

• Property owners who participate in the FMA program must have a flood insurance policy on the structure to be mitigated that is current at the time of application and maintained through award.

Mitigation Planning Process

Implement the Implement the PlanPlan

Organize Organize ResourcesResources

Assess RiskAssess Risk

Develop a Develop a Mitigation PlanMitigation Plan

Implementation & Implementation & MaintenanceMaintenance

Organize Organize ResourcesResources

Risk AssessmentRisk Assessment

Mission, Goals Mission, Goals ActionsActions

Phase II

Phase III

Phase IV

Phase I OctoberDecember

JanuaryFebruary

MarchApril

May

Planning Phases Calendar Process

Natural Hazard PlanState Government

Local Government

PrivateCompanies Non-Profit

Agencies

Educational Institutions

Individuals

Emergency Managers Land Use

Planners

Insurance Companies

Contractors

Land Trusts

Housing Agencies

Colleges &Universities

Elementary & High Schools

YOU!OR Emergency Management

Developing the planning committee

Phase 2RiskRisk

AssessmentAssessment

Understanding Risk

Community-wide hazard identification

Community-wide vulnerability assessmentRisk

analysis

What are Hazard Sources?Earthquake Sources in the Northwest

– Subduction Zone (Cascadia)– Intraplate (Nisqually 2001)– Crustal (Scotts Mills 1993)

Active Faults and Historic EQ’s

Source: Dept. of Geology and Mineral Industries

Example Hazard ID

Examples of Vulnerability Information

• Demographics: Population, Employment, Housing

• Building Stock: Residential, Commercial, Industrial

• Essential Facilities: Hospitals, Schools, Police Stations, Fire Stations

• Transportation: Highways, Bridges, Railways, Tunnels, Airports, Ports and Harbors, Ferry Facilities

• Utilities: Waste Water, Potable Water, Oil, Gas, Electric Power, Communication Facilities

• High Potential Loss Facilities: Dams and Levees, Nuclear Facilities, Hazardous Material Sites, Military Installations

SOURCE: FEMA HAZUS Overview

Wood and Good, 2004

LEVEL 3: Risk Analysis

Involves estimating the damage, injuries, and costs likely to be experienced in a geographic area over a period of time. Risk has two measurable components: 1) the magnitude of the harm that may result, defined through vulnerability assessment;

and 2) the likelihood or probability of the harm occurring.

Community-wide vulnerability assessment

Community-wide hazard identification

Risk analysis

Risk Analysis Example

• Estimates physical damage to:– Buildings and their contents– Bridges– Pipelines– Other types of infrastructure

• Assesses how populations might be affected by damage from natural hazards

– Can be used to plan for shelters, casualties, emergency power and water

DOGAMI, 1998. Cover Figure from Oregon Geology, November/December 1998 issue. Volume 60, Number 6.

Phase 4

Implementation & Implementation & MaintenanceMaintenance

Coordinating Body Convener

Semi-Annual Meetings&

Five Year Update

Steering Committee

• Roles/Responsibilities– Represent agency mitigation needs– Provide data and project information– Contribute to process– Review plan elements

• Is SC sufficiently representative?

Next Steps

• Next Meeting: Discuss date options• Review community profile• Project documentation• Data needs• Collect MatchAll meeting materials online: www. http://csc.uoregon.edu/OPDR

Contact Info: Will Clark: william.clark@mccog.com – (541) 298-4101 x 206Tamra Mabbott: tamra@co.umatilla.or.us (541) 278-6246Richard Jennings: Richardj@co.umatilla.or.us (541) 278-6249