Newsletter 2014 (second edition)

UPL Newsletter 2014 — Volume 2 1

Uch Power (Private) Limited

UPL Newsletter 2014 Second Edition

Message from the CEO 2

Joiners & Leavers 3

Implementa on of Ins nct so ware 4

Launch of Management Way Ini a ve 5

Annual Outage 6

HRIS Go Live 8

Learning & Development 9

Beau fica on of UPS 10

CSR 11

Sports Ac vi es & Birthdays 12

Raid 2014 13

Events @ UPS 14‐15

Employee Corner 16‐17

Contents



I would like to welcome you all to the recent edi on of UPL Newsle er. It delights me to say that 2014

has been a happening year on account of various developments. The successful inaugura on of Uch II

Plant is a big step forward as it has added 404 MW to the overall genera on capacity of UPL.

Furthermore, the greater emphasis has been on Health and Safety. This has been ensured and reinforced

with the introduc on of several Health and Safety Campaigns aiming to encourage a safer work place en‐

vironment. The announcement of monthly HSE Champions has mo vated employees to work harder in

this regard. Moreover, with the implementa on of Ins nct So ware Learning System, employees have

been provided with an avenue to improve their personal and workplace safety.

Addi onally, we have been involved in aligning ourselves with the regional and interna onal office in a

broader context. Par cipa on in GDF Suez Raid along with appraisement of Management Way ini a ve

are major hallmarks in this context. In terms of automa on, HRIS has been successfully implemented and

its u liza on in performance management exercise is commendable.

In the end, I would like to appreciate everyone for their efforts. I hope this coming year will bring happi‐

ness for you and your families, wishing you all a very happy new year.

Sincerely,

Rodak Ali Iqbal

Welcome note from CEO



Onboard

UPL cordially welcomes the employees who have joined Uch family. May their presence furthers

the conducive environment and adds to personal and professional development.

Leavers

The outgoing employees are wished best of luck for their future roles and re-

sponsibilities. We hope that the transition be fruitful.

Name Designa on Leavening Date Loca on

Muhammad Fawad Akhtar GM Corporate Finance & Planning 31‐Jul‐14 HO

Farhan Mehboob Manager Corporate Finance & Planning 31‐Jul‐14 HO

Waqas Ahmed Assistant Manager Accounts 5‐Aug‐14 HO

Muhammad Ayub Akhtar Deputy Manager Mechanical 5‐Aug‐14 UPS

Uzair Anjum Manager Accounts 19‐Dec‐14 HO

Wajeeha Gillani Assistant Manager HR 30‐Dec‐14 HO

Baber Saeed Khan Deputy General Manager 31‐Dec‐14 UPS

Name Designa on Joining Date Loca on

Waqas Rasool Field Supervisor C&I 12‐Jul‐14 UPS

Syed Amir Adnan Senior Manager Opera ons 4‐Aug‐14 UPS

Muhammad Mushtaq Field Supervisor Mechanical 25‐Aug‐14 UPS

Saima I ikhar Execu ve Secretary 1‐Sep‐14 HO

Danish Hameed Assistant Manager Opera ons 29‐Sep‐14 UPS

Uzair Anjum Manager Accounts 27‐Oct‐14 HO

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*M.Fawad Akhtar has moved within the GDF Suez Group

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Health and Safety learning software “Instinct” has been implemented. It is already in

use across assets of SAMEA region. It will aid in structuring and ameliorating our

knowledge on aspects pertaining to Health and Safety. Employees can make full use of

this software by logging on with their user id and enhance their personal and profes‐

sional development.

Manager HSE and Manager HR are the focal persons to contact in case of any query

both at Power Station & Head Office.

Implementation of Instinct Software Learning System

As the year end is approaching Management decided to hold a session on Performance

Management. This time around whole activity will be carried out online via the Human

Resources Information System. In order to acquaint and align employees with the new‐

ly implemented software it was felt that it is exceedingly important to hold a session

and explain whole process. Employees attending the PM session took keen interest and

inquired about different aspects relating to the subject. Some valuable suggestions

were also shared that will certainly help to improve and uplift the newly implemented

system. It is hoped that this activity will add to better understanding of employees and

usage of software will give them ease and convenience.

Session on Performance Management



Launch of “Management Way” Initiative

Joint presentation was organized for Plant and Head Office on “Deployment of the

GDF Suez Management Way in SAMEA”

Management Way is a state of mind that reflects spirit of one of the Corporate pro-jects “By People For People”. It is embedded with the Group’s values and aims at guiding managers to work together, manage their team and think in a way that re-flects the Group culture in everything they do, at all times and in all areas.

It was a good interactive session that provided employees to understand

the philosophy of concept that says “It is the expression of what unites

us & the behaviors we should adopt within the company.



Uch‐I CI‐2014 and Uch‐II planned outage were great successes from Health Safety & Environmental per‐spec ve successfully concluding without significant HSE incident. Classroom based comprehensive HSE induc on sessions of outage manpower (over 500 contractor work‐ers) were conducted prior to start of outage ac vi es. Total number of outage task risk assessments reviewed = 189 HSE Induc on Man hours ≥ 400 Lost Time Incident = 0 H&S Incident (Property loss / Human Injury) = 0 Medically Treated Incident = 02 High Poten al Near Miss / Near Hit = 02 Environmental Incident = 0 UPS ‐ Number of safety walks Performed = 60 Contractors – Number of Safety Walk Performed = 38

Uch‐I CI‐2014 & Uch‐II planned outage:



Motivational Scheme During the outage, gifts and awards were awarded to the contractor workers who demonstrated safe behaviors and strict compliance toward site safety rules. Upon successful completion of outage, UPS management also presented Souvenirs to contractor’s site management.

Health Safety Environment UPL stared outstanding performance during 2014 highligh ng over 1.2 million safe man hours without LTA and no environmen‐tal incident. This makes it more special when it comes to Uch‐II project end involving mul ple parallel 24 hours engagement of EPC contractor commissioning ac vi es. Uch‐II contributed an addi onal one million safe man hours leading to successful com‐mercial opera on in safest possible manner. Hazard hunt figures got doubled in comparison to 2013. A total of 545 hours HSE formal training imparted to employees and

contractors apart from newly incepted online HSE training “Ins nct Modules” which alone tolled over 1100 hours passing 333

HSE courses in less than 3 month me. UPS also executed full dress Rocket and Mortar a ack Emergency exercise this year.

Several new ini a ves like designing and installa on of Safety Sta s cs board, Point of Work Risk Assessment Take‐5 ini a ve,

Safety Rules Peer Review and produc on of New HSE Indica on video completed during the year.

Excellent Keep it



The evolution of humans has led to excellence and

this has been an observed phenomenon in history.

Unequivocally, the same could be said about or-

ganization as they evolve to streamline their pro-

cesses and improve efficiency. Consider our very

own setup where initially HR was mainly involved

in a transactional role owing to its support nature.

Consequently, this increased operational hassle,

leaving little or no time for us to act as a strategic

partner. However, with the incorporation of HR

information system we have been able to mini-

mize this operational working and subsequently

taken a step towards a strategic role.

The incorporation of this system has been a tu-

multuous ride that can be traced back to vendor

selection. Three vendors were shortlisted based

on a comprehensive model and among these

three we opted for Oracon as it best suited our

requirements. Oracon has been involved in power

sector with clients like EnI, Hubco and KAPCO.

This experience has equipped them with neces-

sary skill set to understand our industryʼs dynam-

ics. After vendor finalization, a project team was

organized with the collaboration of HR, IT and

Oracon. This team over a period of six months

translated HR record on the system and together

we have been able to start Employee Self Service

portal. The Recent execution of Performance Ap-

praisal on the system in itself is a big step for-

ward; as this has made the process more trans-

parent and consistent across the board.

In conclusion, HR information system will remove

data redundancies, ensure consistency across the

board and will help in effective decision making.

The system has a lot to offer and it will also

evolve for the best. As the philosopher Heraclitus

said, “there is nothing permanent in life except

change” and every change brings us out of our

comfort zones. Nonetheless, we will be stepping

out of our comfort zones and as project coordina-

tors, we shall facilitate this transition so that you

can benefit from the system.

“It is pertinent to thank the senior management that includes Rodak Ali Iqbal, Syed Amjad Shabbir, Syed Saqib Hasan and Waseem Ellahi for their con‐stant support and trust on the project team”.

Tipu Zaheer (Project Manager)

HRIS Go Live!!



Enhancing Organizational Capability! Management Development at UPS In August a high impact training was organized at UPS. The program was divided into two modules. First module was based on a unique approach to managing WORK, TIME & STRESS from bestselling book “Tick Tick Dollar TM ” au‐thored by training facilitator Qaiser Abbass. The second module “Building Bonds, Breaking Barriers TM ” was about effec ve collabora on, importance of feedback, team work and interpersonal skills. Management staff of UPS a ended the training and rated it outstanding.

Finance For Non Finance Staff !! In November another excellent training was arranged at UPS which was facilitated by a leading training firm of Pakistan. The objective of this training was to equip participants with essential concepts to understand financial implications of managerial decisions. Employee actively participated in the training and were very happy with the learning opportunity provided to them.



Beau fica on through landscaping

A challenging project was undertaken by colony staff to beau fy the colony and plant. The objec ve was to upli the internal look of colony & plant crea ng a clean and pre‐sentable environment in which all employees are able to enjoy work and contribute to the progress of company. With dedica on and commitment the objec ve was achieved. Fida Muhammad Khan (HSE Manager) captured the stunning pictures with his camera.



UPL is playing a vital role in development of local community through its CSR programs. Opera onal sup‐port is provided to exis ng projects and new projects were also completed.

This year construc on of Emergency Care Center at Dera Murad Jamali Hospital was completed and hand‐ed over to Govt of Balochistan, Pakistan. UPL is providing opera onal assistance to the Emergency Care Center for the first 5 years of its opera ons. From July 2014 to‐date approximately 7,500 pa ents are treated in emergency care center.

Clean drinking water in Dera Murad Jamali is scarcely avail‐able resul ng in various diseases and epidemics among the na ve popula on. This is why UPL is providing clean water to almost 10,000 people through its 8 water filtra on plants. Daily output of these plants is 4,000 gallons and all plants are maintained by the company.

Annual opera onal support is being provided by UPL to “The Ci zen Founda on” for the educa on of local children. So far we have four schools under our ban‐ner having 1000 children enrolled.

Technical training program con nued with induc on of four new trainees FY 2014‐15. To‐date 19 trainees have com‐pleted their one year training with s pend, boarding & Lodg‐ing fully borne by UPL.

A Socially Responsible UPL



Promo ng Healthy Ac vi es

ccording to a scien fic research, sports generates health benefits in two primary ways,

through direct par cipa on, and through the use of par cipatory and spectator sport as a

pla orm to communica on. UPL management encourages staff to ac vely par cipate in

sports ac vi es.

UPS team con nued to celebrate birthdays of employees. Site administra on made excellent arrange‐ments for making it more special.

Happy Birthday!



Mir Alam (Field Supervisor Electrical) represented UPL in the most anticipated event of the year 2014 “GDF Suez Raid”. His journey started from selection trials where a number of employees participated and he was shortlisted in “Athlete” category after performing exceptionally well. He then travelled to Oman to join team “SAMEA Transformers” for a very tough training routine. All the hard work finally paid off as team SAMEA per-formed well in the competition. Mir Alam played a vital role in success of the team by completing all tasks and supporting other team members. He got injured during cycling but still completed the task showing true sportsman spirit. UPL is proud of You!!!



TEAM UP to CLEAN UP Plant housekeeping ac vity was organized on November 10, 2014. The ac vity started at 08:15 AM a er a short toolbox by HSE manager. 14 groups of staff & contractors visited different areas of plant and collected 62 kg of garbage. In the end plant man‐ager addressed about importance of housekeeping & cleaning and appreciated staff for their ac ve par cipa on.

Youm‐e‐Azaadi Celebra ons UPS staff & contractors celebrated 67th independence day of the country with full passion & enthusiasm on 14th August, 2014. A small event was arranged which included reci ng of Quaran, speech by Plant Manager & flag hois ng ceremony. Everyone prayed for peace, prosperity & protec on of the country.

Events @ UPS



Family FUN!!!!! On the special instructions of Plant Manager the wonder-ful family event was organized in the month of July. kids participated in swimming, racing, football, tug of war competition. Salad plate competition was also organized for ladies. Delicious cakes were arranged to celebrate birthdays of few children. In the end families thanked plant manager for arranging such an event. In response plant manager thanked everyone for their participation and advised relevant committees to make it a regular event in coming year.



Employee Corner Muhammad Hamza Khan (Deputy Senior Associate HR) & Tehmina Arif (Front Desk Coordinator) shared their wonderful art work for newsletter. Below are few selected pieces painted by Hamza.



Employee Corner Art work of Tehmina Arif

Newsletter 2014 (second edition)

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