NEW SAC CHAIR TRAINING

Thank you for serving!

Handouts

New SAC Chair Training PowerPoint SIP/SAC Timeline Agenda Minutes Punch List Sign-in sheets Bylaws SAC Membership Form SAC Additions/Deletions Monitoring Form Sunshine Law FAQs Definitions Acronyms Items Omitted: A+ Guidelines, Climate Survey, Election

Information

Accessing the SAC Website

SAC Website Tools

SAC Website Tools

SAC Calendar

SAC

SIP

Calendar

Accreditati

on

Focus & Priority

SAC Website Tools

A+ Recognition Process

A+ Mone

y

SAC Website Tools

SAC Agendas & Minutes

• Agenda• Minutes• Meeting

Punch List• Sign-in

Sheet

SAC Website Tools

Bylaws

SampleByla

ws

Bylaws

Sample Bylaws come from statute Sample Bylaws (red items) are the

minimum standard; these must be in all schools’ bylaws

Schools can add more bylaws as long as they do not conflict with the red items of Sample Bylaws

Bylaws

Article I: Name Article II: Purpose

SIP & SAC Funds Article III: Members

Stakeholders 51% Elected vs. Appointed Majority vote of Quorum 2 unexcused absences

Article IV: Duties SIP & SAC Funds

Bylaws

Article V: Officers SAC Chair & Secretary SAC Chair is appointed by principal, approved by SAC

quorum SAC Chair provides agenda; Secretary keeps minutes

Article VI: Meetings 3 days notice of meetings and items to be voted upon Quorum is simple majority Minutes must be approved at the subsequent meeting

and sent to SIP office Article VII: Committees Article VIII: Parliamentary Authority (Roberts Rules of

Order) Article IX: Amendment of Bylaws

SAC Website Tools

Climate Survey

More information in January Window: Feb—March

District Advisory Council

Ensure attendance at this monthly meeting

Ensure reporting of DAC minutes SAC members can share this duty DAC Website

SAC Website Tools

Elections

More information in March Window: April—May

SAC Website Tools

SAC Membership

The SAC Membership must: be comprised of 51% or more non-Volusia

County Schools employees; consist of a diverse makeup of varied

ethnic, racial, and socioeconomic groups; contain a variety of stakeholder groups

including parents, teachers, support staff, students (for middle and high schools), principal, community members, and business partners.

SAC Membership

The SAC Membership Rosters must be updated four times annually Sept.  (to confirm SAC membership for the

current school year) Dec.  (to check SAC membership at the

mid-year point) April  (to confirm SAC membership before

elections) May (to update SAC membership for the

coming year after elections)

SAC Membership

Any member who has two consecutive, unexcused absences must be removed from the membership roster Each time SAC Membership is updated, two

forms must be updated and emailed to the School Improvement Office SAC Membership Form SAC Additions/Deletions Monitoring Form

SAC Website Tools

Sunshine Law

SAC meetings operate in the Sunshine; public must be allowed to attend

All meeting agendas, including items to be voted upon, must be shared at least three days in advance with all SAC members (Email)

Meetings must be face to face Any action involving the expenditure of SAC funds

must be voted upon Any action involving the School Improvement Plan

must be voted upon Voting cannot occur unless a quorum is present A quorum is defined as a majority of the

membership roster

Sunshine Law

Refer to Sunshine Law FAQs No conversation or communication (verbal or

written) may occur between two or more members of a SAC on any matter which foreseeable action will be taken by the SAC. No SAC member should discuss any SAC issue with a

SAC member unless at a SAC meeting Assume all notes, emails, documents or other

records created by a SAC member during or outside of a SAC meeting are a public record subject to inspection by the public. If you create any such record, you responsible for providing the original or a copy of it to school improvement contact for your school.

SAC Website Tools

Trainings

To refer to these training materials, See New Chairs Training ppt on site See SAC Chairs Training on site Possible materials for SAC Binders

SAC Website Tools

SAC Website Tools

Vocabulary

• Definitions

• Acronym List

SAC Resources

SAC Quick Reference Info:

• Roberts Rules• SACS-CASI• Forms

SAC RESOURCES

SIP TOOLBOX

SIP Toolbox

SIP Quick Reference Info:

• SIP Volusia Toolkit• State SIP Website• SIP Data• SIP & SAC

Calendar

SAC RESOURCES

SIP TOOLBOX