Digital Measures Chair Training
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Digital Measures Chair Training College of Education
description
Digital Measures Chair Training. College of Education. This Training Will Cover:. Revisions to Screens to improve data quality Common Data Errors, and a New Process for Correcting them Running departmental reports Information on Program Prioritization. 1. Screen Revisions. - PowerPoint PPT Presentation
Transcript of Digital Measures Chair Training
Digital Measures Chair Training
College of Education
T h i s Tr a i n i n g Wi l l C o v e r :
1. Revisions to Screens to improve data quality
2. Common Data Errors, and a New Process for Correcting them
3. Running departmental reports4. Information on Program Prioritization
1. Screen Revisions• Summary Screen Information• On-Screen Data Entry Instructions• Re-organizing Screens—Required
and Optional sections• Additional help text where needed
Fields on the summary screen will provide details to assist faculty in spot reviewing their work for potential errors. (eg. Status & Dates)
The Summary screen contains basic information for each record that has been entered.
Enhanced Summary Information
Revised Instructions
• Highlight what to do to avoid common errors
• Help faculty make informed ‘Which screen should I use’ decisions
REQUIRED INFORMATION for reporting Reports will not run correctly if Example: “Status.”
OPTIONAL INFORMATION SECTION Includes questions that may or may not be reported. Example: “Web Address”
The fields are now divided into two sections.
Reorganized Entry Screens
2. Common Data Errors;
New Process for clean up
Incorrect contribution Status Dates
Peer-Reviewed Status
Titles
Conference Sponsor/Location
Page number(s)/Issue
Grant $$
Published in Proceedings?
Service Roles
The screens have been revised to better identify missing data. These changes should reduce the number of data entry errors, making data entry easier for your faculty.
Common Themes in Missing Data
Entering contributions into the wrong screen.
Primary Data Cleanup Issues for College of Education
• Order of Authorship – Student entered citations often scrambled order of authorship *
• Citation Placement – Many Non-Journal Articles placed under Journal Articles instead of Other Works *
• Status / Date – The status is missing or does not agree with status date.o EG. Status = “Published” & Publication Date = blank *o EG. Status = “Submitted” & Publication Date = 12/4/2012 **
• Peer Reviewed status – Missing Peer Reviewed status ***
* We can not update without extensive research** We can update Status to match Publication Date*** We can update if journal is in Ulrich’s
How are Data Problems Corrected?
Depends on the type of error1. Corrections can be inferred from other data
• Status = “Submitted” & Publication Date = 12/4/2012
2. Corrections can be researched by a third party• EG. Status = “Published” & Publication Date =
blank3. Corrections are only known to faculty
member• EG. Status = “Accepted” & Accepted Date =
blank• Citations with scrambled order of authorship• Missing Journal Name• Missing Publication Type
Facu
lty nee
d
to co
rrect
Facu
lty or
assis
tants
will nee
d to
corre
ct
DM Admin
Staff
will
corre
ct
Data Correction ProcessFaculty Enter
Citations Digital Measures
Data Quality
Reporting System
Data Load:Scheduled
ClassesData Load:Grants & Contracts
Faculty Data
Correction Reports
DM Admin Staff Enter
Corrections
Faculty Correct Errors
New DQ Reporting System will identify data errors for DM Admin Staff to correct, and for faculty to efficiently correct.
Sample Faculty Data Correction Report
(currently under development)Faculty Data Correction Report
For :Freddie Farkle College:College of Arts and SciencesEmail:[email protected]
uDept:History
Journal Articles
Title Journal
Peer Reviewe
d StatusDate
Submitted Date
AcceptedDate
PublishedStudy of Male Journal
Reading in the Throne Room
Journal of Conspicuous Consumption
Published 12/31/2012
Error #: J3 It appears this was Published however it is missing the Date Published. Please enter the Date Published, or update the Status and corresponding date. (For these dates, Month and Year is sufficient)
Error #: J9 Missing whether the journal is Peer Reviewed or not. Please enter a value.
Error #: J15 Missing Volume. Please enter if this is needed to complete your citation.
Study of a Day in the Life of a Fruitfly Journal of Brevity Yes 4/22/2009 3/16/2010 7/1/2011
Error #: J8
It appears this has a Date Published, however the Status does not correspond. Please change the Status to Presented, or update the Status and corresponding date.
Running Reports for your faculty• Finding reports for my
College• Selecting Whom to include• Selecting other criteria for
report
How do I find reports for my college?
Select “Run Custom Reports” on the leftClick down arrow,”1 Select the report to run”Listing of reports…
COLL – college reports, followed by college and reportUNIV – University wide reports
Click Select Report button
3 Select Whom to include.
Run for 1 for more individuals. “Enabled Accounts”—include only the currently active faculty.
4. Reports may run in several different formats including: Word, Excel and as a PDF.
5. Finally, click on “Build Report.”
Program Prioritization• Two years of scholarship and service data will be
required
• Training opportunities (live sessions, handouts and videos) will be made available for faculty needing assistance
• Training website with FAQ’s is being developed.
• What have you heard?
Summary• Screen Revisions will make it easier
for faculty to enter required data accurately
• Many data errors create report errors—missing items, wrong place, miscount
• New process to help faculty efficiently correct data errors that impede reporting
• Tips for running department reports
C O N T A C T I N F O R M A T I O N :
Carlene [email protected]
