New Facility Administration Manual · 2019. 10. 1. · Lot 1 road length based on Engineer’s...

Project Number: 41122-023/043 MFF Number: 0034 Loan Numbers: L2560 (Tranche 1); L2843 (Tranche 3) September 2019

Georgia: Multitranche Financing Facility for the Road Corridor Investment Program

Facility Administration Manual

Contents I. PROJECT DESCRIPTION 1 II. IMPLEMENTATION PLANS 3

A. Project Readiness Activities 3 B. Overall Project Implementation Plan 3

III. PROJECT MANAGEMENT ARRANGEMENTS 5 A. Project Implementation Organizations – Roles and Responsibilities 5 B. Key Persons Involved in Implementation 5 C. Project Organization Structure 6

IV. COSTS AND FINANCING 7 A. Detailed Cost Estimates by Expenditure Category and by Financier 7 B. Allocation and Withdrawal of Loan Proceeds 8 C. Contract Award and Disbursement Projections 9 D. Fund Flow Diagram 10

V. FINANCIAL MANAGEMENT 11 A. Financial Management Arrangement 11 B. Disbursement 11 C. Accounting 12 D. Auditing 12

VI. PROCUREMENT AND CONSULTING SERVICES 13 A. Advance Contracting 13 B. Procurement of Goods, Works and Consulting Services 13 C. Procurement Plan 13 D. Consultants’ Terms of Reference 20 E. Contract Variations 20

VII. SAFEGUARDS 21 A. Environment 21 B. Land Acquisition and Resettlement 21 C. Indigenous Peoples 22 D. Execution of Contracts for Works 22

VIII. GENDER AND SOCIAL DIMENSIONS 23 IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND

COMMUNICATION 27 A. Revised Design and Monitoring Framework (Tranche 1) 27 B. Revised Design and Monitoring Framework (Tranche 3) 29 C. Monitoring 31 D. Evaluation 32 E. Reporting 32 F. Stakeholder Communication Strategy 33

X. ANTICORRUPTION POLICY 34 XI. ACCOUNTABILITY MECHANISM 35 XII. RECORD OF FAM CHANGES 36

Facility Administration Manual Purpose and Process

The facility administration manual (FAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The FAM includes references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the FAM.

The Ministry of Regional Development and Infrastructure (MRDI) and the Roads Department (RD) are wholly responsible for the implementation of ADB financed projects, as agreed jointly between the borrower and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by MRDI and RD of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures.

At Loan Negotiations the borrower and ADB agreed to the FAM and ensured consistency with the framework financing agreement and loan agreements. Such agreement is reflected in the minutes of the Loan Negotiations. In the event of any discrepancy or contradiction between the FAM and the Loan Agreement, the provisions of the Loan Agreement shall prevail.

After ADB Management approval of the Project Financing Requests (PFR), changes in implementation

arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the FAM.1

1 This FAM was prepared out of the preliminary FAM for the MFF for Georgia Road Corridor Investment Program

and covers Tranche 1 (Loan 2560) and Tranche 3 (Loan 2843, the additional financing).

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I. PROJECT DESCRIPTION

1. The Road Corridor Investment Program for Georgia (Investment Program) aims to create a better trade logistic corridor and enhance Georgia's cooperation with neighboring countries. On 29 September 2009, ADB approved the proposed multitranche financing facility (MFF) for $500.0 million to support the investment program based on the 2008 Joint Needs Assessment developed by the United Nations and other aid agencies including ADB. 2. The estimated cost of the first tranche of the investment program (Project 1) was initially estimated to cost $148.9 million, with ADB providing about $118.8 million from Tranche 1 (Loan 2560-GEO) of the MFF, and the Government providing about $30.1 million as counterpart funds.

3. Tranche 2 (Loan 2716-GEO) of the MFF amounting to $150.0 million comprised: (i) constructing a new two-lane bypass road of 14-km skirting Batumi (Batumi Bypass), (ii) improving border infrastructure and simplifying border control procedures, and (iii) supporting feasibility studies and detailed designs of future tranches. The government canceled Tranche 2 on 25 November 2011.2

4. Tranche 3 (Loan 2843-GEO)3 of the MFF provides additional financing of $140 million for Project 1. The additional financing will be used for expenditures related to civil works (road construction component described in paragraph 2), consulting services for construction supervision, and project administration by the executing agency. The expenditure on these items must not change the project’s scope or its impact, outcomes, and outputs.

5. Impact and Outcome. The impact of the investment program will be increase in subregional trade. The outcome of the investment program will be improvement of subregional road network.

6. Outputs of the Investment Program. The outputs will be:

(i) About 120-200 km of subregional roads improved, (ii) Strengthening of asset management capacity of the Roads Department, and (iii) Improvement of road safety.

7. Outputs of Tranche 1 (Loan 2560). The outputs will be:

(i) A 33.6 km two-lane bypass road detouring Kobuleti,4 (ii) Strengthening of asset management capacity, and (iii) Improvement of road safety.

8. Outputs of Tranche 3 (Loan 2843). The outputs will be:

(i) A 33.6 km two-lane bypass road detouring Kobuleti;5

2 The government postponed Batumi Bypass construction because its estimated cost after the final design was more

than twice the preliminary estimate of $114.0 million. The cost increase in this bypass was also due to the additional bridging and tunneling as in Contract 2.

3 Project 3 (Loan 2843-GEO) is financed from MFF’s third tranche of $140.0 million equivalent from ADB’s ordinary capital resources.

4 Lot 1 road length based on Engineer’s latest progress report is 15.4 km (km 0 – km 12.4 and km 30 – km 33). 5 Lot 2 road length based on Engineer’s latest progress report is 17.9 km (km 12.4 – km 31.2).

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(ii) Strengthening of asset management capacity; (iii) Improvement of road safety; (iv) Detailed design of Kharagauli-Chumateleti road; (v) Feasibility study, detailed engineering design, and safeguard works for Batumi

Bypass-Sarpi section (E-70 road); (vi) Detailed design and safeguard works for Khevi-Argveta section (E-60 highway); (vii) Feasibility study, detailed design, and safeguard works for Tbilisi Bypass road;

and (viii) Rehabilitation of approximately 12.18 km of local roads.

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II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Milestone Event Loan 2560 (Tranche 1) Loan 2843 (Tranche 3) ADB Management approval 29 September 2009 22 December 2011 Loan signing 29 October 2009 18 April 2012 Loan effectiveness 1 December 2009 13 June 2012 Original loan closing 30 June 2014 31 December 2015 Revised loan closing 29 September 2019 29 September 2019

B. Overall Project Implementation Plan

Activities Responsible Parties MOF MRDI/RD CON CNT ADB 1. Pre-Start Up 1.1 Board Approval * 1.2 Loan Signing * 1.3 Loan Effectiveness * 1.4 Establish Imprest Account * 1.5 Post general procurement notice * 2. Roads Department 2.2 Recruit office staff * 2.3 Procure office equipment and materials * 3. Preparation & Review of Detailed Design & Bid Documents 3.2 Review detailed design * 3.2 Preparation of Bid Document * 4. Land Acquisition and Resettlement, and Environment 4.1 LARP approval, updating and implementation * 4.2 LARP monitoring during and after implementation * 4.3 EIA/EMP implementation and monitoring * * 5. Construction Supervision 5. 1 Scope Revision and Contract Variation * 5.2 Supervision of Works * 6. Procurement and Implementation of Civil Works 6.1 Bid Document Approval * * 6.2 Calling for Bids and Evaluation * 6.3 Contract signing and issuing notice to proceed * 6.4 Implementation * * 7. Project Management and Administration 7.1 Contract Administration * 7.2 Project Performance Monitoring * 7.3 Preparing and Submitting Withdrawal Applications * 7.4 Accounting and Auditing * 7.5 Covenant Compliance * 7.6 Midterm Review * 7.7 Project Completion * 7.8 Loan Account Closing * * ADB = Asian Development Bank, CNT = Contractors, CON = Consultants, EIA = environmental impact assessment, EMP = environmental management plan, LARP = land acquisition resettlement plan, MOF= Ministry of Finance, MRDI = Ministry of Regional Development and Infrastructure, RD = Roads Department * Party with primary responsibility.

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1. Indicative Implementation Schedule

2. Updated Implementation Schedule

Advance Action Approval

Detailed Design & Bid Docs Preparation

Construction Supervision

Supervision Consultant's Recruitment

Supervision of Contract 1

Supervision of Contract 2

Civil Works

Contract 1a

Bid Documents Issuance

Contract Award

Implementation

Contract 2b

Bid Documents Issuance

Contract Award

Implementation

Capacity Development for Road Network

Road Safety Improvement

2017

Q1 Q2 Q3 Q4

2016

Q1 Q2 Q3 Q4

2015

Q1 Q2 Q3 Q4Activity

2013

Q1 Q2 Q3 Q4

2011

Q1 Q2 Q3 Q4

2012

Q1 Q2 Q3 Q4

2014

Q1 Q2 Q3 Q4

2009

Q1 Q2 Q3 Q4

2010

Q1 Q2 Q3 Q4

2018

Q1 Q2 Q3 Q4

2019

Q1 Q2 Q3 Q4

DLP

defects l iability period (DLP)

DLP

DLP

ADB = Asian Development Bank; km = kilometer. a Section km0-km12.4 and km31+259-km33. b Section km12+400 to km31+259. Source: ADB estimates.

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Approval of Advance Procurement Tranche I (34 km) - Kobuleti Bypass Detailed Design and Bid Documents Review of Detailed Design by the Government Construction Supervision

Recruitment of Supervision Consultants Supervision and Preparation of Project 2 Prequalification for Civil Works (Apr-Sep 10)

Contract 1 - Km 0-12 & Km 28-34 Bid Documents and ADB's Approval (Jul-Aug 10) Civil Works Procurement (Aug-Nov 10) Civil Works Implementation

Contract 2 - Km 12-28 Bid Documents and ADB's Approval (Sep-Oct 10) Civil Works Procurement (Oct 10-Jan 11) Civil Works Implementation

Capacity Development for Road Network Road Safety Improvement

Contract 3 - Km 34-48 Bid Documents and ADB's Approval (Jan-Feb 11) Civil Works Procurement (Feb-May 11) Civil Works Implementation

ADB = Asian Development Bank, km = kilometer. Source: ADB estimates.

Activity 2012 2014 2013 2009 2010 2011

defects liability period



pkg 1 pkg 2


pkg 3

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III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations – Roles and Responsibilities

9. The Ministry of Regional Development and Infrastructure (MRDI) will be the executing agency and Roads Department (RD) will be the implementing agency. The deputy chairman of RD will be in charge of contract administration and project delivery matters. He will be assisted by staff responsible for:

• Procurement. Civil works and consulting services will be procured with the assistance of detailed design consultant and external experts engaged as necessary.

• Engineering. Verification and approval of specifications and change orders, payments, etc., requested by the construction supervision consultant (the Engineer), submitting progress reports to ADB, taking over the site at completion of works, preparing the Borrower’s project completion report.

• Safeguards. Preparing, updating, approving, and submitting land acquisition and resettlement plans to ADB, disclose required documents to the public, coordinate with the National Agency of Public Registry of the Ministry of Justice on matters related to registration of land ownership and transfers through purchase agreements from landowners to RD, and liaise with the local government at the rayon (district municipality) and village levels, and oversee independent compliance reviews, and submit documents to ADB. This unit will also be prepare, update, approve, and submit environmental documents to ADB, disclose required documents to the public, coordinate with Ministry of Environmental Protection and Natural Resources, ensure compliance with ADB requirements, and submit monitoring reports to ADB.

• Financial Management. Project financial management has been outsourced to Eurasian Transport Corridor Investment Center (ETCIC). It is in charge of preparing withdrawal applications, maintaining accounting records, preparing monthly, quarterly, and annual financial reports of project accounts, engage auditors, and submit audit reports to ADB.

• Administration and contract management after signing.

B. Key Persons Involved in Implementation

Executing Agency Ministry of Regional Development and Infrastructure (MRDI)

Mr. Irakli Karseladze First Deputy Minister, MRDI/ Chairman, RD Office Address: 12 Kazbegi Avenue, 0160 Tbilisi, Georgia

Implementing Agency: Roads Department

Mr. Levan Kupatashvili Deputy Chairman Telephone: +995 32 2376216 Email address: [email protected]

Office Address: 12 Kazbegi Avenue, 0160 Tbilisi, Georgia Asian Development Bank Loan 2560-GEO (Tranche 1) Georgia Resident Mission (GRM), Central and West Asia Department (CWRD)

Mr. Shane Rosenthal Country Director Telephone: +995 32 85549311 Email address: [email protected]

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Mr. George Kiziria Senior Project Officer (Project Team Leader) Telephone: +995 32 85534104 Email address: [email protected] Office Address: 1, G. Tabidze Street, Freedom Square, 0114 Tbilisi, Georgia

Loan 2843-GEO (Tranche 3) Transport and Communications Division (CWTC), Central and West Asia Department (CWRD)

Mr. Dong-Soo Pyo Director Telephone: +63 2 632 6765 Email address: [email protected]

Ms. Valerie Lisack

Senior Transport Specialist (Project Team Leader) Telephone: +63 2 632 5026 Email address: [email protected] Office Address: 6 ADB Avenue, Mandaluyong City, Manila, Philippines

C. Project Organization Structure

Detailed Design

Consultant

Detailed Design

Consultant

External Expert (Tunnel and

Bridge)

External Expert

Supervision Consultant

External Expert

ETCIC

FPU

Engineering

Staff

Safeguard Staff

Financial Management

Staff

Administration

Staff

RD

Road Safety Enhancement

Consultant

Capacity Development

Consultant

MRDI

World Bank

JICA

MOF

ADB

Investment Program Implementation

Project Implementation

ETCIC = Eurasian Transport Corridor Investment Center; JICA = Japan International Cooperation Agency; MOF = Ministry of Finance; MRDI = Ministry of Regional Development and Infrastructure, RD = Roads Department.

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IV. COSTS AND FINANCING

A. Detailed Cost Estimates by Expenditure Category and by Financier

10. The initial estimated total cost of Tranche 1 was $149.0 million. This is financed from ADB Loan 2560 (Tranche 1) of $118.8 million and the government‘s portion of $30.1 million comprised of $10.1 million for land acquisition and resettlement, $18.5 million for local taxes and duties, and $1.5 million for contingencies. 11. ADB’s additional financing of $140.0 million under Tranche 3 will provide $112.0 million for civil works, $4.0 million for construction supervision, $0.5 million for project management, and $23.5 million for contingencies. The additional financing will be only utilized after the original financing is fully committed and/or utilized. The government will provide an additional $6.0 million for LARP implementation, $17.0 million for taxes and duties on works and services, and pay the interest and other charges during construction estimated at $2.0 million. The government will also finance any future shortfall in funds required to successfully complete the project as currently designed.

12. Detailed cost estimates by expenditure category and by financier are in the tables below.6

Table 1: Original Cost Estimates

6 These estimates were made at the negotiations of the two loans and will be updated annually. The categories are

termed slightly differently in the Loan 2560-GEO documents.

ADB ($m) Government ($m) Total ($m) ADB ($m)

% of Cost Category

ADB

Government ($m)

% of Cost Category

GovernmentTotal ($m)

A. Base Cost1. Land Acquision and Resettlement 0.0 10.1 10.1 16.1 0.0 0 6.0 100 6.02. Civil Works (a) Contract 1 25.3 0.0 25.3 58.3 0.0 0 0.0 0 0.0 (b) Contract 3 60.8 0.0 60.8 140.0 112.0 100 0.0 0 112.03. Road Safety 1.0 0.0 1.0 1.0 0.0 0 0.0 0 0.04. Consulting Services (a) Road Construction Supervision 4.3 0.0 4.3 8.3 4.0 100 0.0 0 4.0 (b) Detailed Design 3.5 0.0 3.5 3.5 0.0 0 0.0 0 0.05. Project Management Support (a)Project Implementation Unit 1.0 0.0 1.0 1.5 0.5 100 0.0 0 0.5 (b) Environmental Management 0.6 0.0 0.6 0.6 0.0 0 0.0 0 0.0 (c) External Auditing 0.1 0.0 0.1 0.1 0.0 0 0.0 0 0.06. Capacity Development 2.0 0.0 2.0 2.0 0.0 0 0.0 0 0.07. Taxes and Duties 0.0 18.5 18.5 35.5 0.0 0 17.0 100 17.0Subtotal (A) 98.6 28.6 127.2 266.9 116.5 84 23.0 16 139.5B. Contingencies 20.2 1.5 21.6 45.1 23.5 100 0.0 0 23.5C. Financing Charges 0.0 0.0 0.0 2.0 0.0 0 2.0 100 2.0Total (A+B+C) 118.8 30.1 148.8 314.0 140.0 85 25.0 15 165.0

Project 1 Additional FinancingRevised

Total ($m)Item

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Table 2: Revised Cost Estimates

Item

Amount

Tranche 1a

Tranche 3 (Additional Financing)b Overall Project

A. Base Cost 1. Land Acquisition & Resettlement 10.1 6.0 16.1 2. Civil Worksc 121.5 53.3 174.8 3. Road Safety 0.0 4.1 4.1 4. Construction Supervision & Detailed

Designd 11.5 35.0 46.5

5. Project Management Supporte 1.6 2.0 3.6 Subtotal (A) 144.7 100.4 245.1 B. Contingencies 1.5 4.6 6.1 C. Financing Charges 0.0 2.0 2.0 Total (A+B+C)f, g 146.2 107.0 253.2 a Tranche 1 (Loan 2560-GEO) is in SDR; hence, the net loan amount is $116.1 million as of 22 March 2017. b Additional financing amounts in mid-2011 prices. c Additional financing share includes taxes and duties of $17.0 million to be financed from government resources. d Additional financing covers construction supervision, feasibility studies, and detailed designs. e For individual consultants and project management expenses. f Reallocation of loans proceeds approved on 12 December 2013 and 9 September 2014 for Tranche 1 (Loan 2560-

GEO) and on 11 December 2015 and 7 April 2016 for Tranche 3 (Loan 2843-GEO). g ADB approved a partial cancellation of loan proceeds of $45.6 million effective 20 February 2019. Source: ADB estimates based on revised allocation of loan proceeds. B. Allocation and Withdrawal of Loan Proceeds

ALLOCATION AND WITHDRAWAL OF LOAN PROCEEDS CATEGORY ADB FINANCING

Number Item Amount Allocated Category (SDR)

Percentage and Basis for Withdrawal from the Loan Account

Tranche 1 (Loan 2560)

1 Works 66,824,912.36 82.3% of total expenditures 2 Consulting Services 7,526,487.75 100 of total expendituresa 3 Project Management Support 1,540,599.89 100 of total expenditures 4 Unallocatedb 0.00 Total 75,892,000

Tranche 3 (Loan 2843)

Number Item Amount Allocated Category (US$)d

Percentage and Basis for Withdrawal from the Loan Account

1 Worksc 57,400,000.00 100 of total expenditures claimeda 2 Consulting Services 35,000,000.00 100 of total expenditures claimeda 3 Project Management Support 2,000,000.00 100 of total expenditures claimeda 4 Unallocated 0.00 Total 94,400,000.00

a Exclusive of taxes and duties imposed within the territory of the Borrower b Unallocated funds amounting to SDR10 million reallocated to civil works per government’s request. c Withdrawals from loan account for works subject to the disbursement condition referred to in paragraph 6 of

Schedule 2 to the Loan Agreement d Updated following approval of partial cancellation of loan proceeds in February 2019.

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C. Contract Award and Disbursement Projections

Table 3: Revised ADB Projections for Loan 2560-GEO

Year Contract Awards (in USD million) Disbursements (in USD million)

Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total 2010 0.000 0.000 0.000 66.771 66.771 0.000 0.000 0.000 12.089 12.089 2011 5.178 0.000 0.000 0.000 5.178 1.249 0.000 0.577 7.512 9.337 2012 3.154 0.000 0.000 39.128 42.282 4.005 6.315 3.793 22.803 36.916 2013 1.110 0.000 0.000 0.044 1.155 0.792 5.367 6.314 19.374 31.847 2014 0.000 0.000 0.000 0.000 0.000 2.718 13.974 1.037 2.661 20.391 2015 0.000 0.000 0.000 0.000 0.000 0.573 0.193 0.000 2.243 3.009 2016 0.000 0.000 0.000 0.000 0.000 0.000 0.097 1.779 0.000 1.877 2017 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2018 0.000 0.000 0.000 0.000 0.000 0.306 0.000 0.000 0.080 0.306 2019 0.000 0.000 0.728 0.000 0.728 0.000 0.000 0.000 0.000 0.000 2020 0.000 0.000 0.000 0.000 0.000 0.341 0.000 0.000 0.000 0.341

TOTAL 116.114 TOTAL 116.114 a 2010-Q2 2019 are actuals. b Loan is in SDR amount; therefore, USD equivalent may vary from time to time. c Updated in September 2019.

Table 4: Revised ADB Projections for Loan 2843-GEO

Year Contract Awards (in USD million) Disbursements (in USD million)

Q1 Q2 Q3 Q4 Total Q1 Q2 Q3 Q4 Total 2012 0.000 0.000 0.000 54.029 54.029 0.000 0.000 0.000 0.000 0.000 2013 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2014 0.000 0.000 0.000 0.000 0.000 0.000 0.000 3.402 9.435 12.837 2015 0.000 6.948 0.000 0.000 6.948 2.238 2.259 3.212 6.222 13.931 2016 0.000 0.000 0.000 0.000 0.000 0.000 4.007 4.065 5.341 13.414 2017 14.327 8.312 0.000 2.824 25.464 1.599 8.737 3.795 5.369 19.501 2018 0.000 0.005 1.074 0.017 1.096 5.312 4.164 4.245 2.528 16.248 2019 0.000 0.000 6.862 0.000 6.862 2.322 1.530 2.682 0.00 6.534 2020 0.000 0.000 0.000 0.000 0.000 11.935 0.000 0.000 0.000 11.935

TOTAL 94.400 TOTAL 94.400 a 2012-Q2 2019 are actuals. b Updated in September 2019.

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D. Fund Flow Diagram

MOF

Asian Development

Bank

MRDI

ETCIC

Consultants/ Contractors

lending loan repayment

IPC : interim payment certificate MOF : Ministry of Finance MRDI : Ministry of Regional Development and Infrastructure ETCIC : Eurasian Transport Corridor Investment Center

Individual Consultants and service providers

Budget Allocation GoG share

Direct Payments to Contractors and Consulting Firms Withdrawal

Applications

Treasury Checks

IPC & Invoices

Advance Account

replenishment account administration

Roads

Department

IPC & Invoices

Budget Allocation ADB share

Small Payments Via Treasury

Invoices

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V. FINANCIAL MANAGEMENT

A. Financial Management Arrangement

13. The same financial management procedures or responsibilities agreed between ADB and the government in the loan agreement will be applied to both loans. 14. RD’s Financial Management Unit through ETCIC will be responsible for preparing (i) proof of satisfying conditions for disbursement (i.e., completion of LARP implementation and hand over of Contract site to the contractor); (ii) withdrawal applications for direct payments to the contractors and the firms performing construction supervision and financial audits; (iii) treasury checks for payments to individual consultants and other service providers; (iv) documentation for liquidation and replenishment of the advance account; (v) statement of expenditures (SOE); (vi) disbursement projections, and (vii) requesting budgetary allocations from MOF for the items in the project budget. B. Disbursement

15. The Loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2017, as amended from time to time),7 and detailed arrangements agreed upon between the Government and ADB. 16. RD has established a separate advance account each for both projects at the National Bank of Georgia. These are being administered by ETCIC, RD’s Financial Management Unit. The request for initial advance to the advance account should be accompanied by an Estimate of Expenditure Sheet8 setting out the estimated expenditures for the first six (6) months of project implementation, and evidence that the advance account has been duly opened. For every liquidation and replenishment request of the advance account, the borrower will furnish to ADB (a) Statement of Account (Bank Statement) where the advance account is maintained, and (b) the Imprest Account Reconciliation Statement (IARS) reconciling the abovementioned bank statement against RD’s records.9 17. The ceiling of the advance account will not at any time exceed the estimated ADB financed expenditures to be paid from the advance account for the next 6 months or $500,000, whichever is lower. 18. The advance account will fund the following project management expenditure:

(i) Consultant salaries (ii) Financial and technical audits (iii) Stationery and office expenses (iv) Computer software and hardware for routine administration functions (v) Travel expenses

19. The SOE procedures, as described in the Loan Disbursement Handbook, may be used when reimbursing expenditures and liquidating the advance account for individual payment transactions of up to $100,000 equivalent. SOE records should be maintained and made readily

7 Available at: http://www.adb.org/Documents/Handbooks/Loan_Disbursement/loan-disbursement-final.pdf 8 Available in Appendix 29 of the Loan Disbursement Handbook. 9 Follow the format provided in Appendix 30 of the Loan Disbursement Handbook.

http://www.adb.org/Documents/Handbooks/Loan_Disbursement/loan-disbursement-final.pdf

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available for review by ADB's disbursement and review mission or upon ADB's request for submission of supporting documents on a sampling basis, and for independent audit. Individual payments in excess of the SOE ceiling should be accompanied by full supporting documents when submitting the withdrawal application to ADB. 20. For direct payments, the contractors and consultants will submit the IPC to the RD who will process it and send request of payment to ADB. 21. Before submitting the first withdrawal application, the Government must submit to ADB sufficient evidence of the authority of the person(s) who will sign the withdrawal applications on behalf of the borrower, together with the authenticated specimen signatures of each authorized person. The minimum value per withdrawal application is US$100,000, unless otherwise approved by ADB. The Government is to consolidate claims to meet this limit for reimbursement and advance account claims. 22. Pursuant to ADB's Safeguard Policy Statement (2009) (SPS), ADB funds may not be applied to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. All financial institutions will ensure that their investments are in compliance with applicable national laws and regulations and will apply the prohibited investment activities list to subprojects financed by ADB. C. Accounting

23. MRDI and RD will maintain separate project accounts and records by funding source for all expenditures incurred for each loan. Project accounts will follow international accounting principles and practices. D. Auditing

24. MRDI engaged an auditor to audit the detailed consolidated project accounts in accordance with International Standards on Auditing. The audited accounts are being submitted to ADB within 6 months of the end of the fiscal year by the executing agency. The annual audit report includes a separate audit opinion on the use of the advance account and SOE. MRDI has been made aware of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited accounts. ADB reserves the right to verify the project's financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures.

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VI. PROCUREMENT AND CONSULTING SERVICES

A. Advance Contracting

25. All advance contracting will be applied for the consulting services for construction supervision and civil works contracts. They will be undertaken in conformity with ADB’s Procurement Guidelines (2015, as amended from time to time)10 and ADB’s Guidelines on the Use of Consultants (2013, as amended from time to time).11 The issuance of invitations to bid under advance contracting will be subject to ADB approval. The borrower, the MRDI and the RD have been advised that approval of advance contracting does not commit ADB to finance the Project. 26. RD will initiate the following steps in advance – (i) prequalification of contractors (if necessary), tendering, and bid evaluation for civil works packages; (ii) evaluation of bids; and (iii) evaluation and selection of consultants. 27. No retroactive financing from additional financing is requested by the government. B. Procurement of Goods, Works and Consulting Services12

28. All procurement of goods and works will be undertaken in accordance with ADB’s Procurement Guidelines (2015, as amended from time to time). 29. An 18-month procurement plan indicating threshold and review procedures, goods, works, and consulting service contract is in Section C. C. Procurement Plan

30. The updated procurement plans indicating procurement method, type of review and bidding procedures for goods, works, and consulting service contract packages are shown below. Loan 2560-GEO

Basic Data Project Name: Road Corridor Investment Program - Tranche 1 Project Number: 41122-023 Approval Number: 2560 Country: Georgia Executing

Agency: Road Department-Ministry of Regional Development and Infrastructure

Project Financing Amount: US$ 148,900,000 ADB Financing: US$ 118,800,000 Cofinancing (ADB Administered): Non-ADB Financing: US$ 30,100,000

Implementing Agency: N/A

Project Closing Date: 31 December 2017 Date of First Procurement Plan: 29 September 2009 Date of this Procurement

Plan: 26 April 2016, Version 2

10 Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf 11 Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf 12 Information on recruitment and contract management can be found in Consulting Services Operations Manual at

http://beta.adb.org/documents/consulting-services-operations-manual

http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf

http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf

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A. Methods, Thresholds, Review and 18-Month Procurement Plan 1. Procurement and Consulting Methods and Thresholds Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Procurement of Goods and Works Method Threshold Comments

International Competitive Bidding for Goods US$ 500,001 and Above National Competitive Bidding for Goods Between US$ 100,000 and US$ 500,000 Shopping for Goods Up to US$ 99,000 International Competitive Bidding for Works US$ 1,000,001 and Above National Competitive Bidding for Works Between US$ 100,000 and US$ 1,000,000 Shopping for Works Up to US$ 99,000

Consulting Services Method Comments

Consultant's Qualification Selection for Consulting Firm Fixed Budget Selection for Consulting Firm Least-Cost Selection for Consulting Firm Quality- and Cost-Based Selection for Consulting Firm Quality-Based Selection for Consulting Firm Single Source Selection for Consulting Firm Individual Consultants Selection for Individual Consultant 2. Goods and Works Contracts Estimated to Cost $1 Million or More

The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.

Package Number

General Description

Estimated Value

Procurement Method

Review (Prior/ Post)

Bidding Procedur

e Advertisement

Date (quarter/year)

Comments None 3. Consulting Services Contracts Estimated to Cost $100,000 or More

The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months.

Package Number

General Description

Estimated Value

Recruitment Method


Advertisement Date

(quarter/year) Type of

Proposal Comments None 4. Goods and Works Contracts Estimated to Cost Less than $1 Million and

Consulting Services Contracts Less than $100,000 (Smaller Value Contracts)

The following table lists smaller-value goods, works and consulting services contracts for which the activity is either ongoing or expected to commence within the next 18 months.

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Goods and Works Package Number

General Description

Estimated Value

Number of Contracts

Procurement Method


Bidding Procedure

Advertisement Date

(quarter/year) Comments

None Consulting Services

Package Number

General Description

Estimated Value

Number of

Contracts Recruitment

Method Review (Prior/ Post)

Advertisement Date


Proposal Comments PMS-Audit

Audit Services

50,000.00 1 LCS Prior Q1 / 2016 BTP

Assignment: National Comments: No. of contracts to be determined (audit done annually)

Various-4

Project Management

200,000.00 4 ICS Prior Q1 / 2016

Assignment: National Expertise: various Comments: Package number and person-months requirements to be determined. This package will be partly financed from supplementary Loan 2843.

B. Indicative List of Packages Required Under the Project The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period).

Goods and Works Package

Number General

Description Estimated

Value (cumulative)

Estimated Number of Contracts

Procurement Method

Review (Prior/Post)

Bidding Procedure Comments

None Consulting Services Package

Number General

Description Estimated

Value (cumulative)

Estimated Number of Contracts

Recruitment Method

Review (Prior/Post)

Type of Proposal Comments

None C. List of Awarded and On-going, and Completed Contracts The following tables list the awarded and on-going contracts, and completed contracts.

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1. Awarded and Ongoing Contracts Goods and Works

Package Number

General Description

Estimated Value

Awarded Contract

Value Procure-

ment Method

Advertisement Date

(quarter/year)

Date of ADB

Approval of Contract

Award Comments

CW/ICB-01

Lot 1 (15.4 km, from km 0 to km 12.4 and km 31- km 33)

64,500,000.00 51,272,537.74 ICB Q1 / 2010 25-NOV-10 Accepted Contract Amount: GEL115,497,153.97 (including VAT).

CW/ICB-02

Lot 2 (km 12.4 to km 31.2)

137,000,000.00 40,066,789.78 ICB Q4 / 2011 10-SEP-12 Accepted Contract Amount: GEL209,852,079.66 (including VAT). Partly financed from L2843 (additional financing).

Consulting Services

Package Number

General Description

Estimated Value

Awarded Contract

Value Recruit-

ment Method

Advertisement Date

(quarter/year)

Date of ADB Approval of

Contract Award

Comments

PMS/Audit Audit services

50,000.00 11,614.00 SSS Q1 / 2010 27-JUL-11 Audit of project accounts for FY2010-FY2014.

CS/QCBS-01

Construction supervision

8,300,000.00 8,453,000.00 QCBS Q1 / 2010 25-JAN-11 Partly financed from supplementary Loan 2843.

RCIP/CS/ICS-11

Road Safety Improvement

30,000.00 28,070.00 ICS Q1 / 2015 06-MAY-15 International Road Safety Audit Consultant.

Various-1 Project Management

500,000.00 488,101.32 ICS Q1 / 2011 21-FEB-11 Partly financed from supplementary Loan 2843.

Loan 2843-GEO

Basic Data Project Name: Road Corridor Investment Program - Tranche 3 (Additional Financing) Project Number: 41122-043 Approval Number: 2843 Country: Georgia Executing Agency: Ministry of Regional Development

and Infrastructure of Georgia

Project Financing Amount: US$ 165,000,000 ADB Financing: US$ 140,000,000 Cofinancing (ADB Administered): Non-ADB Financing: US$ 25,000,000

Implementing Agency: Road Department - Ministry of Regional Development and Infrastructure

Project Closing Date: 29 September 2019 Date of First Procurement Plan: 22 December 2011 Date of this Procurement Plan: 13 September 2019,

Version 8

Advance Contracting: Yes

e-GP: No

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A. Methods, Thresholds, Review and 18-Month Procurement Plan 1. Procurement and Consulting Methods and Thresholds Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Procurement of Goods and Works Method Threshold Comments

International Competitive Bidding for Goods

US$ 1,000,000 and Above National Competitive Bidding for Goods Between US$ 100,000 and US$ 999,999 Shopping for Goods Up to US$ 99,999 International Competitive Bidding for Works

US$ 5,000,000 and Above National Competitive Bidding for Works Between US$ 100,000 and US$ 4,999,999 Shopping for Works Up to US$ 99,999

Consulting Services Method Comments

Consultant's Qualification Selection for Consulting Firm Least-Cost Selection for Consulting Firm Quality- and Cost-Based Selection for Consulting Firm Single Source Selection for Consulting Firm Individual Consultant Selection for Individual Consultant

2. Goods and Works Contracts Estimated to Cost $1 Million or More The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.

Package Number General Description Estimated

Value Procurement


Bidding Procedure

Advertisement Date


None 3. Consulting Services Contracts Estimated to Cost $100,000 or More The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months.

Package Number General Description Estimated

Value Recruitment


Advertisement Date


Proposal Comments None

4. Goods and Works Contracts Estimated to Cost Less than $1 Million and

Consulting Services Contracts Less than $100,000 (Smaller Value Contracts)

The following table lists smaller-value goods, works and consulting services contracts for which the activity is either ongoing or expected to commence within the next 18 months.

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General Description

Estimated Value

Number of Contracts

Procurement


Bidding Procedure

Advertisement Date


None

Consulting Services Package Number

General Description

Estimated Value

Number of Contracts

Recruitment Method


Advertisement Date


Proposal Comments None

B. Indicative List of Packages Required Under the Project The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period).


General Description

Estimated Value

(cumulative) Estimated Number

of Contracts Procurement

Method Review

(Prior/Post) Bidding

Procedure Comments

None


General Description

Estimated Value

Number of Contracts

Recruitment Method


Type of Proposal Comments

None C. List of Awarded and On-going, and Completed Contracts The following tables list the awarded and on-going contracts, and completed contracts. 1. Awarded and Ongoing Contracts


General Description

Estimated Value

Awarded Contract

Value Procurement

Method Advertisement

Date (quarter/year)


Contract Award

Comments

CW/ICB-02 Lot 2 (km 12.4 to km 31.2)

87,400,000.00 66,025,882.72 ICB Q4 / 2011 10-SEP-12 Contract signed on 26 November 2012. Partly financed from Loan 2560. Estimated value of USD87.4 million represents the revised allocation for civil works to cover the entire contract value of existing contract under L2560. The previous estimated value of USD112 million is based on the original allocation for civil works as per signed loan agreement.

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General Description

Estimated Value

Awarded Contract

Value Procurement


Date (quarter/year)


Contract Award

Comments

RCIP/CW/NCB-01

Road lighting for Kobuleti Bypass (Rebid 01)

1,200,000.00 1,091,097.11 NCB Q1 / 2018 10-AUG-18 Contract signed on 24 August 2018.


General Description

Estimated Value

Awarded Contract

Value Recruitment


Date (quarter/year)


Contract Award

Comments

CS/QCBS-01

Construction Supervision

4,000,000.00 709,027.81 QCBS Q1 / 2010 25-JAN-11 Contract signed on 8 February 2011. Partly financed from Loan 2560. Estimated value of USD4 million represents the original allocation for construction supervision to cover the entire contract value of existing contract under L2560. The awarded contract value is the amount initially charged to L2843 after all funds from L2560 were fully utilized.

RCIP/CS/QCBS-17

Detailed Design for New Construction of Khevi-Ubisa-Shorapani-Argveta Section (E-60 Highway Route), Bidding Documents, EIA, and Detailed LARP

13,000,000.00 12,332,671.31 QCBS Q2 / 2016 09-MAR-17 Contract signed on 27 March 2017.

RCIP/CS/QCBS-19

Feasibility Study and Detailed Design for E-60 Highway Section from Natakhtari to Rustavi (Tbilisi Bypass)

15,000,000.00 8,628,883.91 QCBS Q2 / 2016 12-MAY-17 Contract signed on 1 June 2017.

RCIP/CS/QCBS-16

Feasibility Study, Detailed Engineering Design, EIA, Detailed LARP, and Bidding Documents for Construction of Batumi Bypass-Sarpi (Border of Turkey) Section of International E-70 Road

3,000,000.00 2,878,140.83 QCBS Q2 / 2016 29-SEP-17 Contract signed on 24 October 2017.

RCIP/ICS-3 Road Asset Management Specialist

22,000.00 16,635.86 ICS Q4 / 2018 07-DEC-18 Contract signed on 11 December 2018. Partly financed from

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General Description

Estimated Value

Awarded Contract

Value Recruitment


Date (quarter/year)


Contract Award

Comments

L3520. ICS-Safeguards (EMC)

Environmental External Monitoring Consultant

6,000.00 6,000.00 ICS Q1 / 2018 07-MAR-18 Contract signed on 12 March 2018. Partly financed from L3520 and 3524.

ICS-Legal Lawyer Resettlement Specialist

8,500.00 6,000.00 ICS Q4 / 2016 11-JAN-17 Contract signed on 13 January 2017.

D. Consultants’ Terms of Reference

31. Roads Department will prepare the terms of reference for the individual consultants that will be required to assist them in various matters. These may include, but not limited to, project management, safeguards, technical verification, legal, and financial control. The terms of reference will be sent to ADB together with the estimated budget for the services before commencing recruitment activities. E. Contract Variations

32. Before agreeing to any modification or waiver of the terms and conditions of a Goods, Services and/or Works contract, including change orders, time extensions, payment schedules, Roads Department shall seek ADB’s no objection through a formal letter signed by a key person of the borrower or an authorized representative. This applies in particular to (a) any extension of the stipulated time for completion of a contract for Works; (b) any modification or waiver of the conditions of a contract for Works, including any change order that falls under (c) or (d) below; (c) any change order under a contract for Works that will in aggregate increase the original contract price; or (d) any change order under a contract for Works that will affect more than 15% of the original contract price (either through increases or decreases), even if the net effect of such change order will not in aggregate increase the original contract price. Such aggregate shall take into account any previous or simultaneous change order or orders under such contract.

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VII. SAFEGUARDS

A. Environment

33. The Environmental Assessment and Review Framework (EARF) has been updated to reflect the requirements of the ADB Safeguard Policy Statement and posted at the ADB website 20 December 2011. The government has accordingly updated the EIA and EMP based on the detailed design of Contract 3 section (km 12.4 to 31). They were posted on the ADB’s website 20 December 2011. RD has finalized the EMP and ADB ensured its compliance with SPS requirements prior to contract awarding and the commencement of civil works. 34. RD will ensure (a) that construction, operation, and maintenance of the road are carried out in accordance with, and Georgia’s environmental laws and regulations; and (b) potential adverse environmental impacts arising from the Project are minimized by implementing all mitigation and monitoring measures as presented in the EIA and the EMP. 35. RD has incorporated all applicable environmental measures identified in the EIA and the EMP in the civil works and consulting services contracts and are now being implemented. Monthly environmental monitoring reports (EMRs) must be submitted to ADB together with the progress reports. The EMRs must include a review of implementation progress of the EIA and the EMP, problems encountered and remedial measures taken. B. Land Acquisition and Resettlement

36. The original land acquisition and review framework (LARF) for the MFF has been revised to include requirements under the SPS, and posted at ADB website in December 2011. The original LARP was split into three sections and the sectional LARPs for the Contract 1 section (km 0 to 12.4 and km 31 to 33) was posted in May 2011. These sectional LARPs are now fully implemented. Compliance reports have been accepted by ADB and disclosed. The LARP for Contract 3 section was updated and posted in the ADB website in September 2012. 37. Civil works can commence only when the updated LARP in the relevant road section is fully implemented and ADB has accepted the compliance report prepared by an external monitor engaged by RD. This requirement has been stipulated in the civil works bidding and contract documents. The compliance report prepared by a consultant will be used by ADB to issue no objection for starting civil works. The impacts during construction, including temporary acquisitions, damage, and relocation will be arranged by the Engineer and the contractor after consulting with RD. Each of these actions, including details of the affected persons and financial arrangements will be reported to ADB by RD in their monthly progress reports. 38. RD must ensure that the updated LARPs and any future updates are in accordance with the applicable Georgian laws and regulations, and ADB’s Safeguard Policy Statement, and:

(i) the updated and final LARP are disclosed to displaced persons; (ii) the final LARP is submitted to ADB for review and clearance prior to award of

any civil works contract; (iii) all land and rights of way required for the project are acquired and made

available in a timely manner; (iv) all compensation and resettlement assistance are provided to displaced persons

prior and the compensation program of the LARP is fully implemented prior to issuing any notice to proceed;

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(v) efficient grievance redress mechanisms is in place to assist displaced persons resolve queries and complaints if any, in a timely manner;

(vi) adequate staff and resources are made available for supervising and monitoring the implementation of the LARP, and reports are submitted to ADB at the completion of the LARP implementation process; and

(vii) if during implementation of the LARP, any changes to the location, land alignment of roads, or additional environmental and/or resettlement impacts are identified, the LARP is updated and prior approval by ADB and the relevant government agencies is obtained before further implementation of the LARP.

C. Indigenous Peoples

39. The project area is inhabited by an overwhelming Georgian majority. No indigenous people are expected to suffer under the project. The inhabitants have full and equal access to institutions and economic opportunities as the rest of the population. Because of this, the project is classified as IP Category C. D. Execution of Contracts for Works

40. RD ensures that, subsequent to award of the Works contract, no notice to proceed is issued to contractor of this project until the applicable provisions of the LARP (including timely payment of compensations to affected persons), the updated EIA report and EMP have been complied with. RD will ensure that any unanticipated impact during civil works will be addressed by the contractor as per ADB’s Safeguard Policy Statement (2009). 41. It is a condition to first disbursement under the loan agreement for civil works that ADB has received certification from the government that: (i) adequate funds shall have been allocated for land acquisition and resettlement activities; and (ii) unencumbered land and rights of way required for Project implementation have been obtained.

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VIII. GENDER AND SOCIAL DIMENSIONS

42. The updated summary poverty reduction and social strategy provides details of the gender and social dimensions. Country: Georgia Project Title: Road Corridor Investment Program (Project

1 updated for Tranche 3) Lending/Financing Modality:

Multitranche Financing Facility Department/ Division:

Central and West Asia Department / Transport and Communications Division

I. POVERTY ANALYSIS AND STRATEGY

A. Links to the National Poverty Reduction Strategy and Country Partnership Strategy The project, under the Roads Corridors Development Investment Program, can be linked indirectly to the overall objective of the Government’s Development Agenda as reflected in the Basic Data and Directions 2008–2011 document and ADB’s interim operational strategy 2008–2009. Poverty reduction is one of the priorities of the Government. It is aiming to reduce by 2015, the overall poverty incidence to 15% from 23.3% in 2006 and extreme poverty from 11% to 4%. Achieving these targets will be helped by infrastructure development, which removes economic growth bottlenecks. Transport infrastructure development in particular will increase market access and help better realize Georgia’s transit economy potential. ADB’s priorities in its interim operational strategy are based on (i) alignment with the Government’s development agenda; (ii) selectivity in directing limited resources at a few priority areas; and (iii) complementarities with other development partners. The strategy will promote sustainable economic growth, with governance, regional cooperation, and environmental protection as pervasive themes, by (i) improving municipal infrastructure services within the evolving decentralization process, (ii) reducing road transportation constraints on economic activity, and (iii) upgrading and developing energy infrastructure. ADB’s operational engagement in this area will involve financing improvements in the highway network, resulting in lower transport costs, better road safety, and reduced traffic congestion and vehicle pollution. These are high-return, in-demand operations, and the Government has requested ADB assistance in this area to help address some of the remaining investment gaps. Georgia’s road network consists of 1,495 kilometers (km) of international, 5,446 km of state, and 13,386 km of local roads. The country has five main roads and highways, including the east–west highway connecting the ports of Poti and Batumi to the Azerbaijan border. The Government has been encouraging private sector participation in the construction and maintenance of highways. Given the country’s location, transport sector development is critical in reducing the logistics costs of economic activity and realizing Georgia’s full potential as a transit economy. The difficult terrain in some sections and congestion slow traffic, increase vehicle operating costs, and reduce road safety. Road maintenance costs are also high because of the terrain and weather conditions. About 10% of the main roads, 30% of the secondary roads, and 50% of the local roads are in poor condition and need rehabilitation. The Government has prioritized the improvement of the road network. The link between access to infrastructure services and poverty incidence has been well established in cross-country studies. For Georgia, rural–urban differences in access to infrastructure services go some way toward explaining the pattern of poverty incidence. Because of the generally poor condition of secondary and local roads, Georgia’s rural population, including ethnic minorities living in southern Georgia, face problems of isolation, with inadequate access to markets and to social services. In rehabilitating and upgrading secondary and local roads, it will be important to build in participatory mechanisms involving local communities in the design and maintenance of the roads. Therefore, the project will have indirect linkage to the overall development goal. B. Poverty Analysis Targeting Classification: General Intervention

1. Key issues. Georgia ranks 75th out of 187 countries on the human development index of the United Nations Development Program. It ranks higher than Azerbaijan (91st) and Armenia (86th). Although growth will need to be broader based to achieve the income poverty reduction target, the policy and institutional environment for achieving the Millennium Development Goals has improved in recent years with higher and more efficient spending in the social sectors. The people living under the poverty line is 9.7% (2010) and depth of poverty 6.6% and poverty level was 21% (2009) The direct benefits of the investment program for the poor will be relatively small, but it will provide some direct employment opportunities during construction. The contribution of the investment program will be more indirect. The provision of transport services, including the construction and maintenance of transport infrastructure, will generate demand for labor (often unskilled labor) and provide income-earning opportunities for the poor. If a transport project generates jobs for the poor who are otherwise unemployed or underemployed, it contributes indirectly to poverty reduction. The construction aspect of transport sector development is often seen to

24

be just as important as the service aspect in promoting economic growth. The process of poverty reduction is rooted in a broad range of socioeconomic activities to which transport services provide intermediate inputs. The proposed project will have both short-term and long-term positive impact. The short-term positive impact will include access to markets for agricultural produce, availability of temporary unskilled jobs for villagers, and opportunity to provide food and restaurant services for construction workers. The long-term positive impact, on the other hand, will include access to long-distance transport services across the border, access to long-distance markets (buying and selling through regional trade), easier access to health facilities and medical treatment, increased access to agricultural extension services, increased access to education, increased opportunity for the development of tourism, and diversification of income sources. 2. Design features. No direct impact on poverty is envisaged to occur as a result of the implementation of this project. Nonetheless, the project will have an indirect impact on Georgia as a whole.

II. SOCIAL ANALYSIS AND STRATEGY A. Findings of Social Analysis Key issues. The investment program will have a positive socioeconomic impact on Georgia. A sample socioeconomic survey of 200 households in 20 villages in the project area was carried out. Of the households that were surveyed, 70% are from villages and 30% from urban areas. Among the heads of households, about 83% are males and 17% are females. Most of the sampled households (about 98%) are of Georgian ethnicity. The sex ratio in the project area favors the females (1,004 females to 1,000 males). The average family has 5.04 members. Literacy in the project area is almost 100%. However, the majority of the residents (about 59%) have not gone beyond a secondary education and only about 16% have a university education (same for both genders). Agriculture is the primary economic activity among 81% of the households, followed by government services (33.17%) and business and trading (8.91%). Out of 39 households with secondary economic activities, nearly 9% practice agriculture and 3.47% are employed with the government or have their own business. Among household members 15 years old and above, 70% are unemployed (65% males and 75% females). About 6.43% of the households are landless. Almost all the land is cultivable but unirrigated. On the other hand, a household owns 0.022 hectare of residential land on average. The total annual average income per family is about GEL6000 and the median annual income is GEL4660. Television sets (97.5%), LPG gas stoves (78.2%), and refrigerators are common household assets among the sampled households. Large animals like cows, bulls, buffaloes are owned by 57% of the households and poultry is owned by nearly 23% of the households. About 40% of the households surveyed reported having loans, and most of these were bank loans. Most of the structures and buildings are double-storied, and 88% are cemented structures. Among the households, 98.5% are connected to central power supply. The average number of rooms available in the sampled households is 6.11. Only 2.5% of households reported having connection to the natural gas pipeline. Piped water supply is the common source of water for half of the households. About 48.51% have flush toilets and the rest have latrines. Wood is used as fuel for heating in 94% of the households. About 89% of the sampled households have access to health centers. The average distance of the health centers from their houses is 3.1 km; for 8.23%, the health center is within 1 km from their houses. Ninety-five percent have access to schools for their children. About 94.55% of households have houses with immediate access to roads. For 86% of the households, the immediate approach road is the village road, and for 10% it is the highway. The survey and the analysis indicated that almost 52% of the households in the project area are living below the poverty line. B. Consultation and Participation 1. Provide a summary of the consultation and participation (C&P) process during project preparation. Consultations were carried out with all the stakeholders during program preparation. As an integral part of the safeguards planning, affected communities and affected persons were directly and fully involved in the project preparation and during the design. All stakeholders were informed about the project, and the stream of information will continue during the implementation of the project. Consultations were arranged at various stages of social and resettlement project preparation—alternative alignment feasibility study, cadastral survey of affected lands, land census survey, socioeconomic survey, and targeted consultation meetings with affected people and local stakeholder organizations and individuals. Consultations were also held at various levels of government offices such as the Department of Roads (including its resettlement division), the National Agency for Public Registry under the Ministry of Justice, local governments at the rayon (district municipality) level, gamgebeli (governors), property recognition committees in the rayon, and sacrebulo (representative local autonomous bodies). Community consultations were held through focus group discussions at various locations, especially at 20 villages in April 2009. A total of 210 men and women participated. The consultations will continue throughout the project cycle.

2. What level of C&P is envisaged during the project implementation and monitoring?

Information sharing Consultation Collaborative decision making Empowerment

25

3. Was a C&P plan prepared for project implementation? Yes No Local communities and affected persons were consulted throughout the preparation process to minimize impact, ensure social acceptance, and increase equitability. The process will continue during the implementation of the project. Views and concerns of all stakeholders will be taken into consideration and addressed whenever feasible.

C. Gender and Development Gender Mainstreaming Category: Some Gender Benefits 1. Key issues. The investment program will pay particular attention to women to ensure that they receive rightful compensation for their activities and that women who are de facto household heads are clearly listed as beneficiaries of compensation and rehabilitation proceedings under the loan. Women will also participate in the consultation process to determine and negotiate compensation entitlements and implement the land acquisition and resettlement plan (LARP). Special attention will be given to the impact of resettlement on women and other vulnerable groups during the monitoring and evaluation of the LARP. The investment program will have a positive impact on gender, because the civil works contracts will include provisions to encourage the employment of women during implementation, and women will be urged to participate in the monitoring of program impact. No particular issue is expected to arise from the implementation of the project. Nonetheless, additional compensation will be given to households headed by women, which are considered to be more vulnerable. 2. Key actions. Measures included in the design to promote gender equality and women’s empowerment—access to and use of relevant services, resources, assets, or opportunities and participation in decision-making process: Gender action plan Other actions or measures No action or measure

III. SOCIAL SAFEGUARD ISSUES AND OTHER SOCIAL RISKS

Issue Significant/Limited/

No Impact Strategy to Address Issue

Plan or Other Measures

Included in Design

Involuntary Resettlement

Significant Impact The project will entail substantial land acquisition and resettlement. A detailed impact assessment, including a census survey was conducted. The assessment shows that Contract 3 will affect an additional 179 land parcels. The total land area to be acquired is about 283,000 sq m, of which 268,000 sq m is agricultural land and 15,000 sq m is residential and commercial land. The total number of affected households or families is 940.

A full land acquisition and resettlement plan (LARP) has been prepared for the project 1 on the basis of the engineering design. The LARP is based on ADB’s Involuntary Resettlement Policy (1995) and Georgian laws and regulations. All the losses have been assessed and provisions have been made for compensation and assistance to affected persons including nontitle holders. Additional assistance has been provided to vulnerable households. A land acquisition and resettlement framework has also been prepared for the entire multitranche financing facility, and will be followed and implemented when LARPs for future tranches are prepared.

Resettlement plan

Resettlement framework

Indigenous Peoples

No Impact The investment program is not expected to affect indigenous peoples. An assessment of the impact on indigenous peoples was made according to ADB’s Policy on Indigenous Peoples (1998). The investment program will primarily affect Georgian people, who compose almost 93% of the population. Other ethnic groups are also present in

Not required No action

26

the program area, but in insignificant numbers. These groups are mostly Armenian, Azeri, and Russian. These groups have been fully integrated into institutional, cultural, and economic processes in the country, and do not display sufficient features to be classified as indigenous peoples according to the ADB definition.

Labor Employment opportunities Labor retrenchment Core labor

standards

No Impact Job opportunities will open for skilled and unskilled labor during construction.

The subproject work will create both direct and indirect employment opportunities for the local people. Provisions in the civil works contract will take care of issues related to safety and protection of laborers’ rights, including employment and equal pay for women and non-employment of children in the project. Currently the project has generated direct employment for 220 Georgian and 160 Chinese workers. In addition, indirect employment through sub-contractors generated for 100 local people.

No action

Affordability No impact No tolls will be collected on the subproject roads. There will be savings in vehicle operating cost as a result, and these will lower transport costs.

No action

Other Risks and/or Vulnerabilities

HIV/AIDS Human trafficking Others (conflict, political instability, etc.)

Limited The project is likely to bring in risks related to HIV transmission as a result of the increased mobility of people and the influx of labor during construction. Mitigation measures in the form of awareness campaigns are currently underway to counter the spread of socially transmitted diseases in the project area. In September 2011, awareness raising training was conducted related to HIV/AIDS for Chinese workers as well as Georgian workers. Information leaflets were prepared and disseminated during the training to counter the spread of socially transmitted diseases.

Other action

IV. MONITORING AND EVALUATION Are social indicators included in the design and monitoring framework to facilitate monitoring of gender and social development activities and/or social impacts during project implementation? Yes No No. Social indicators have been included in the project performance monitoring system. Source: Asian Development Bank.

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IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION

A. Revised Design and Monitoring Framework (Tranche 1)

Design Summary Performance Targets / Indicators

Data Sources / Reporting Mechanisms

Assumptions and Risks

Impact Increase in subregional trade and tourism revenue

4% increase in subregional trade (in millions of dollars) through the Turkish border 5 years after project completion 10% annual increase in registered visitors to Adjara region (in millions) for 5 years after completion

Regional and national data from the Statistical Yearbook of Georgia Regional and national data from the Statistical Yearbook of Georgia

Assumptions Macroeconomic stability Implementation of the transport infrastructure investment program as planned.

Outcome Improvement of the subregional road network

Increase in average traffic volume on the Kobuleti bypass from 7700 per day in 2011 to 9400 in 2019 Decrease in road accident rate from 1.3 per million vehicle-km on the existing road to 0.68 on the Kobuleti bypass road by 2019 Decrease in travel time for the Choloki-Sarpi trip to less than 0.6 hour after project completion

Roads Department surveys Accident statistics from the Georgian police Roads Department surveys

Assumptions Government’s commitment to implement the roadmap and the Subregional Road Corridors Development Investment Program Adequate financing for the implementation of the Investment Program Risks Rapid deterioration of the road network due to insufficient funds for maintenance, and weak axle-load control Limited coordination among government agencies during project implementation of the Subregional Road Corridors Development Investment Program

Output A 33.6 km two-lane bypass road detouring Kobuleti

IRI value maintained for the bypass roads at no higher than 3.0 within 5 years after project completion

Roads Department surveys and supervision consultant's report

Assumptions Support from local governments and communities Disputes among consultants, contractors, and the Roads Department avoided or promptly resolved.

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Risks Cost overruns caused by unexpected increases in prices of fuel and key raw materials

Improvement of road safety

Development of road accident monitoring, reporting, and information system by 2019 Provision of road safety public campaign and training by project completion Implementation of performance maintenance contracts

Roads Department surveys and consultants' report Roads Department surveys and consultants' report Roads Department surveys and consultants' report

Strengthening of asset management capacity

60 person-months of international training for Roads Department staff

Roads Department surveys and consultants' report

Activities with Milestones A 33.6 km two-lane bypass road detouring Kobuleti

Activity Scheduled Start Scheduled Finish Civil works for the first contract

Jun 01, 2010 Dec 31, 2014

Civil works for the second contract

May 01, 2013 Jun 30, 2018


Activity Scheduled Start Scheduled Finish Action plan prepared and implemented by Jun 2019

Dec 02, 2013 Jun 30, 2019

Equipment procured and installed by Jun 2019

Dec 01, 2011 Jun 30, 2019


Activity Scheduled Start Scheduled Finish Environmental training conducted in Jul 2013

Jul 01, 2013 Jun 30, 2019

Social and PBC training conducted in Sep 2013

Sep 01, 2013 Jun 30, 2019

Inputs ADF - US$ 118,800,000 Govt - US$ 30,100,000

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B. Revised Design and Monitoring Framework (Tranche 3)




Impact Increase in subregional trade and tourism revenues

4% increase in subregional trade through the Turkish border 5 years after project completion from $1 million in 2010 to $1.2 million in 2024 10% yearly increase in registered visitors to Adjara region for 5 years after completion, from 285,000 in 2008 to 2 million in 2024

Regional and national data from the Statistical Yearbook of Georgia Regional and national data from the Statistical Yearbook of Georgia

Assumptions Implementation of the transport infrastructure investment program as planned Macroeconomic stability

Outcome Improvement of the subregional road network

Decrease in travel time for the Choloki–Sarpi trip to less than 0.6 hour after project completion from 1.5 hours in 2011

Roads Department surveys Accident statistics from the Georgian police

Assumptions Government’s commitment to implement the road map and the Subregional Road Corridors Development Investment Program Adequate financing for the implementation of the Investment Program Risks Rapid deterioration of the road network caused by insufficient funding for maintenance and weak axle-load control Limited coordination among government agencies during the implementation of the Subregional Road Corridors Development Investment Program

Output Assumptions

A 33.6 km two-lane bypass road detouring Kobuleti

The road after construction meets the construction standards and specifications in the contract document

Roads Department surveys Contractor’s work program Supervision consultant’s progress reports

Support from local governments and communities Disputes among contractors, supervision consultants, and the Roads Department avoided or promptly resolved

Risks Cost overruns caused by unexpected increases in prices of fuel and key raw materials

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Development of road accident monitoring, reporting, and information system by 2019

Roads Department reports


Roads Department adopts performance-based contracting for maintenance of at least 100 km of local or national roads

Roads Department surveys

Detailed design of Kharagauli-Chumateleti road

Independent review of design and specifications, and ADB endorses LARP and bidding documents by November 2017

ADB reviews and Roads Department progress reports

Feasibility study, detailed engineering design, and safeguard works for Batumi Bypass-Sarpi section (E-70 road) Detailed design and safeguard works for Khevi-Argveta section (E-60 highway) Feasibility study, detailed design, and safeguard works for Tbilisi Bypass road Rehabilitation of approximately 12.18 km of local roads

Draft LARP and EIA/IEE reports endorsed by ADB by February 2018 Independent review of design and specifications, and ADB endorses LARP and bidding documents by March 2018 Draft LARP and EIA/IEE reports endorsed by ADB by June 2018 The local roads after rehabilitation meet the construction standards and specifications in the contract document

ADB reviews and Roads Department progress reports ADB reviews and Roads Department progress reports ADB reviews and Roads Department progress reports Roads Department surveys Contractor’s work program Supervision consultant’s progress reports

Activities with Milestones A 33.6 km two-lane bypass road detouring Kobuleti

Activity Scheduled Start Scheduled Finish Civil works for the first contract

Jun 01, 2010 Dec 31, 2014

Civil works for the second contract

May 01, 2013 Jun 30, 2018


Activity Scheduled Start Scheduled Finish Action plan prepared and implemented by Dec 2013

Dec 02, 2013 Jun 30, 2019

Inputs OCR - US$ 140,000,000 Govt - US$ 25,000,000

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Strengthening of asset management capacity Activity Scheduled Start Scheduled Finish Training on performance-based contracting

Sep 01, 2013 Jun 30, 2019

Detailed design of Kharagauli-Chumateleti road

Activity Scheduled Start Scheduled Finish Consultant recruitment Feb 01, 2016 Feb 28, 2017

Implementation

Mar 01, 2017

Oct 31, 2017

Independent review and ADB endorsement

Nov 01, 2016 Apr 30, 2018

Feasibility study, detailed engineering design, and safeguard works for Batumi Bypass-Sarpi section (E-70 road)

Activity Scheduled Start Scheduled Finish Consultant recruitment

May 15, 2016

May 31, 2017

Implementation

Jun 1, 2017

Jan 31, 2018

ADB reviews and endorsements

Feb 01, 2018 Aug 31, 2018

Detailed design and safeguard works for Khevi-Argveta road (E-60 highway)


May 01, 2016

Mar 31, 2017

Implementation

Apr 1, 2017

Feb 28, 2018


Mar 01, 2018 Sep 20, 2018

Feasibility study, detailed design, and safeguard works for Tbilisi Bypass road


May 01, 2016

Mar 31, 2017

Implementation

Apr 01, 2017

May 31, 2018


Jun 01, 2018 Sep 30, 2018

Rehabilitation of approximately 12.18 km of local roads

Activity Scheduled Start Scheduled Finish Civil works (variation to Contract 2)

May 01, 2018

Sep 30, 2018

C. Monitoring

43. Project performance monitoring. RD will require the Engineer to (i) collect additional data from relevant agencies, including local governments and statistics bureaus, (ii) to measure the performance indicators at inception, at completion, and 3 years after project completion; and (iii) report key findings quarterly to ADB.

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44. Compliance monitoring. RD will provide an annual report on the project’s compliance with legal, financial, economic, environmental and other covenants. 45. Safeguards monitoring. RD will monitor the implementation of the environment and resettlement action plans. The quarterly report will include the status of these plans. RD will engage individual consultants for periodic inspection and reporting on safeguard matters. 46. Gender and social dimensions monitoring. RD, through the supervision consultant, will monitor the impact on gender and social dimensions through regular quarterly reports. 47. Information leaflets prepared and disseminated during previous training sessions to workers and residents in the project area to counter the spread of socially transmitted diseases will be continued and monitored by the RD and the Engineer. D. Evaluation

48. Within 6 months of physical completion of the Project, RD will submit a project completion report to ADB. E. Reporting

49. RD will provide ADB (i) monthly progress reports (by the 10th of the following month) in the format suggested by ADB and summarized for ease in Box 1 below; (ii) consolidated annual reports including (a) physical and financial progress, (b) key implementation issues and solutions; (c) updated procurement plan and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the Project. To ensure projects continue to be both viable and sustainable, project accounts and the executing agency AFS, together with the associated auditor's report, should be adequately reviewed.

Box 1. Monthly Progress Report Format Purpose To inform the Borrower and Asian Development Bank of the:

• actual versus programmed (planned) rate of completion and rate of disbursement up to the reporting time of main activities in each component (for example): o detailed design o land acquisition and resettlement o recruitment of consultants o procurement of works o physical works o consultants' services o project implementation unit staff services o safeguards monitoring (meetings with stakeholders, environmental tests, etc.) o training and education (technical, health, social, etc.) o institutional re-organizations o legislative and procedural reform

• reasons or justification for the deviations from the program (plan) • summary of actions proposed in previous report and their results • continuing or new deviations,13 if any, from the scope, schedule, budget, covenants, etc.

13 The Borrower or Recipient must inform ADB if it wishes to make changes that would vary one or more of the

following: • The alignment (e.g., a spur road to a new location or a deviation through a town/city not previously included in

the scope);

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• consequences of the deviations (financial, environmental, social, technical, etc.) • planned (target) rate of completion of the main activities, and any new activities planned for the next

reporting period • major events such as public complaints, instructions from government agencies (e.g., environmental

authority), traffic accidents, workers’ health and welfare issues, etc. • steps taken to correct the deviations, responsibility for the action and the expected action date

Required Information and Data • Key project data (<= half a page) • Gantt charts of planned and actual completion of all major activities (details of each major activity in separate charts if necessary) • Cumulative graphs (S-curves) of planned and actual expenditure • Matrix of the rate of completion (meeting) the main covenants • Complete information, if ADB approval is requested, for change orders or reallocation of funds:

o Description of change in scope, design, quantities, prices o Reason for the change— (e.g., technical, economical, environmental, market conditions, etc.) o FIDIC condition(s) that requires or allows the change (i.e., clause(s)) o Agreement on the change between the Engineer and Contractor o Employer's acceptance of the change o Cost or saving due to the change (material, labor, time) o Implications on construction and supervision schedule, economics, covenants o New financing plan o Expected date of ADB's approval of change

• RD Management cover letter Reporting to ADB and MOF (starting from the date of signing the financing agreement) • Monthly reports- before the 15th of the following month (<=6 pages of main text- app. if needed) • Quarterly reports (if any) - before the 15th of January, April, July, October (<=12 pages of main report)

F. Stakeholder Communication Strategy

50. Extensive consultations were conducted at various stages of social and resettlement project preparation—alternative alignment feasibility study, cadastral survey of affected lands, land census survey, socioeconomic survey, and targeted consultation meetings with affected people and local stakeholder organizations and individuals. Consultations were also held at various office levels such as RD, National Agency for Public Registry under the Ministry of Justice, Local Government at rayon level, gamgebeli (governors), the property recognition committee in the rayon and sacrebulo. Community consultations were held through focus group discussions at various locations. The consultations will continue throughout the project cycle. A resettlement information leaflet containing information on compensation, entitlement, and resettlement management adopted for the project will be made available in the local language(s) and distributed to affected persons. Each affected person will be provided information regarding specific entitlements. Information sharing on LARP entitlement will be shared at the village level through consultation and through formal public consultation during the public hearing under the environmental impact assessment. This summary LARP will be translated into the local language (Georgian) and disclosed to affected persons at the local level. A copy of the LARP will be available at RD. The same will be available for the affected persons as and when asked for.

• The physical site or location of the infrastructure that involves an entirely new set of stakeholders and

distribution of benefits and impacts; • The road classification (e.g., type of paving and/or vehicle capacity such as changing from a two-lane bitumen

road to a four-lane concrete road) • The project's outputs, outcomes, impacts, total cost, financing plan, completion time, etc; and/or • The covenants.

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X. ANTICORRUPTION POLICY

51. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the Project.14 All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all Project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the Project.15 52. To support these efforts, relevant provisions are included in the loan agreement/regulations and the bidding documents for the Project.

14 Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf 15 ADB's Integrity Office web site is available at: http://www.adb.org/integrity/unit.asp

http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf

http://www.adb.org/integrity/unit.asp

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XI. ACCOUNTABILITY MECHANISM

53. People who are, or may in the future be, adversely affected by the project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted projects can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should make a good faith effort to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.16

16 For further information see: http://www.adb.org/Accountability-Mechanism/default.asp.

http://www.adb.org/Accountability-Mechanism/default.asp

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XII. RECORD OF FAM CHANGES

54. All revisions/updates during course of implementation should be recorded in this section to provide a chronological history of changes to implemented arrangements recorded in the FAM. Date Revisions 1 Feb 2012 • Procurement Plan

• Deleted references to Tranche 2 7 Dec 2012 • Procurement Plan

• Key persons involved • Project implementation schedule

November 2013 • Key persons • Allocation and Withdrawal of Grant Proceeds • Actual Contract Awards and Disbursements and Projections up to loan closing for

L2843 • Estimated and actual annual disbursement of government’s counterpart funds • Procurement Plan • Safeguard compliance status

March 2014 • Allocation and Withdrawal of Loan Proceeds • Contract awards and disbursements projections revised for L2843 • Procurement plan updated • Safeguard compliance status updated

November 2014 • Procurement plan • CAD Projections

March 2015 • Key Persons Involved in Implementation • CAD Projections • Procurement Plans

May 2016 • Loan Closing Date • ADB Project Officer • Allocation and Withdrawal of Loan Proceeds • CAD Projections • Procurement Plans • Design and Monitoring Frameworks

Aug 2016 • Key Persons Involved in Implementation • Procurement Plans

Sep 2016 • Updated implementation schedule • Fund flow diagram • Procurement and consulting services references

Dec 2016 • Key Persons Involved in Implementation • Project administration of Loan 2560-GEO handed over to Georgia Resident Mission

effective 16 December 2016 May 2017 • Loan Closing Date

• Key Persons Involved in Implementation • Revised Cost Estimates • CAD Projections • Procurement Plan for Tranche 3 • Design and Monitoring Frameworks

April 2018 • Key Persons Involved in Implementation • Revised DMF for Tranche 3 • Procurement Plan for Tranche 3

Sep 2019 • Key Persons Involved in Implementation • Revised Cost Estimates • Allocation and Withdrawal of Loan Proceeds • CAD Projections • Procurement Plan for Tranche 3

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