NEW BRUNSWICK DENTAL ASSISTANTS’ ASSOCIATION Board of Directors' meeting February 9, 2019 at 10:00 a.m.

at the Four Points Hotel in Moncton, NB

AGENDA

1. Call the meeting to order 2. Roll Call 3. Approval of the meeting agenda 4. Approval of the minutes of September 15, 2018 5. Executive Reports: 5.1 President: Melissa MacDonald 5.2 Past President: Marie-Christine Arseneau 5.3 Vice President: Angela Cselenyi 6. Affiliate Updates: 6.1 Moncton: Vacant 6.1.1 New Moncton President, Treasurer, Secretary 6.2 Fredericton: Dacia Farrell 6.3 Saint John: Annette Kierstead 6.3.1 New Saint John President, Treasurer, Secretary 6.4 North Shore: Sylvie Fortin Bourque 6.5 USJRV: Vacant 7. Representative’s Report 7.1 NB Dental Society: Ronda Marr 7.1.1 2018 Grant received 7.1.2 NBDS representative - End of term for Ronda Marr 7.2 CDAA Board Member: Heather Melvin 7.2.1 DARW - March 3 to 9th, 2019 7.2.2 DARW 2020 7.3 Member at Large - Rachel Oulton 7.4 Member at Large - Jan Cowper 7.5 Office Coordinator: Bernice Léger 7.5.1 Financial reports 7.5.1.1 Actual financial reports 7.5.1.2 Audit 7.5.2 Retirement question on the membership renewal Are you planning to be a dental assistant for the next 5 years? (21 indicated "No") 7.5.3 Fall 2018 Con-Ed in Shediac - Financial report 7.5.4 President's Ring 7.5.5 Proposed budget 8. Old business 8.1 Bursaries - Marie-Christine Arseneau 9. New business 9.1 Strategic Planning Session for discussion 9.2 2019 AGM - Moncton on May 4, 2019 9.3 Nominations for new board members - Process of election - Marie-Christine Arseneau 10. Adjournment

Past president report 

BOD meeting feb.9th, 2019 

*In October I did for a second time a school presentation 

In front grade 3 students.  Tooth identification, the sugar intake, 

demonstration on brushing and flossing. Thanks to NBDS for the gifts to the 

students  

 

*Still taking care of our FB page, 

Reminders of locals meetings, scholarships, 

Jokes, board position available, etc. 

 

*Scholarships, awards committee 

 

*Updated my press release for Dental ass. Recognition week 

 

 

 

 

 

 

 

Dental Assistants Recognition Week – March 3rd to 9th, 2019

Polished, Poised, Professional

N B D A A / A A D N B

440 Laurier Avenue West, Suite 200Ottawa, Ontario K1R 7X6

Email: info@cdaa.ca• 1.800.345.5137

A certified or registered dental assistant iseducated in infection control protocols,providing patient education, assisting thedentist during procedures, independentlyproviding intra oral treatment, performinglaboratory tasks and much more. As partof the dental team they are essential to theoral care of Canadians!

Recognize your dental assistant during the first week of March.

La Semaine de reconnaissance des assistant(e)s dentairesDu 3 au 9 mars, 2019

Raffiné(e), posé(e), professionnel(le)

N B D A A / A A D N B

200-440 avenue Laurier ouestOttawa, Ontario K1R 7X6

Courriel : info@cdaa.ca• 1.800.345.5137

Les assistant(e)s dentaires certifié(e)s ouautorisé(e)s sont formé(e)s pour exécuter lesprotocoles de contrôle d'infection, enseigner auxpatients, assister le dentiste lors des procédures,fournir indépendamment le traitement intraoral, exécuter des tâches de laboratoire et plusencore. En tant que membres de l'équipedentaire, ils/elles sont essentiel(le)s auxsoins buccodentaires des Canadiens!

Célébrez votre assistant(e) dentaire au cours de la première semaine de mars.

Page 1

NB Dental Assistants AssociationIncome Statement 01/03/2018 to 31/12/2018

REVENUE

Sales Revenue

NBDAA 42,958.00

Late Charges 710.00

Malpractice Insurance 7,056.00

Net Sales 50,724.00

Other Revenue

Interest Revenue 623.71

Miscellaneous Revenue 792.77

AGM Revenue 50.00

Continuing Education 8,510.00

Total Other Revenue 9,976.48

TOTAL REVENUE 60,700.48

EXPENSE

Payroll Expenses

Wages & Salaries 11,435.00

EI Expense 260.02

CPP Expense 409.40

Total Payroll Expense 12,104.42

General & Administrative Expenses

Accounting & Legal 4,255.00

DARW 125.00

Donation & Gifts 500.00

Courier & postage 2,155.94

Annual General Meeting 4,066.95

Newsletter 3,044.76

Insurance 716.60

Malpractice Insurance 238.00

Interest & Bank Charges 387.74

Refund 270.00

Office Supplies 3,693.62

Miscellaneous 172.50

Board Meeting 1,068.39

Lost wages 320.00

Website 610.20

Telephone/Internet 2,111.45

Travel & Entertainment 1,139.95

Travel CDAA Rep 813.49

Professional Development 9,480.52

Credit card charges 1,462.88

Total General & Admin. Expenses 36,632.99

TOTAL EXPENSE 48,737.41

Page 2

NB Dental Assistants AssociationIncome Statement 01/03/2018 to 31/12/2018

NET INCOME 11,963.07

Page 1

NB Dental Assistants AssociationBalance Sheet As at 31/12/2018

ASSET

Current Assets

Caisse Populaire - Chequing 66,808.07

Caisse Populaire - Savings 100.00

Enhanced Investment Business Acc 13,524.65

Caisse Populaire - GIC 63,946.80

Total Caisse Populaire 144,379.52

Credit Card Payment 530.00

Prepaid Expense & Deposits 20,836.17

Prepaid insurance 716.84

Total Current Assets 166,462.53

Inventory Assets

Office Furniture & Equipment 528.40

Net - Furniture & Equipment 528.40

Total Capital Assets 528.40

TOTAL ASSET 166,990.93

LIABILITY

Current Liabilities

Account Payable 2,136.25

Accrued Payables 3,000.00

CDAA payable 385.00

Saint John local payable 1,403.19

Fredericton Local payable 1,405.00

Moncton local payable 2,822.64

North Shore local payable 1,289.69

USJRV local payable 1,125.00

Deferred Revenue 32,238.50

Total Current liabilities 45,805.27

TOTAL LIABILITY 45,805.27

EQUITY

Retained Earnings

Retained Earnings - Previous Year 109,222.59

Current Earnings 11,963.07

Total Retained Earnings 121,185.66

TOTAL EQUITY 121,185.66

LIABILITIES AND EQUITY 166,990.93

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC.

Financial StatementsFor the year endedFebruary 28, 2018

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC.Index to Financial Statements

For the year ended February 28, 2018

Independent auditor's report

Statement of financial position 1

Statement of changes in net assets 2

Statement of revenues and expenditures 3

Statement of cash flows 4

Notes to the financial statements 5

INDEPENDENT AUDITOR'S REPORT

To the Members of New Brunswick Dental Assistants Association Inc.

We have audited the accompanying financial statements of New Brunswick Dental Assistants Association Inc.,which comprise the statement of financial position as at February 28, 2018, and the statements of changes in netassets, revenues and expenditures and cash flows for the year then ended, and a summary of significant accountingpolicies and other explanatory information.

Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance withCanadian accounting standards for not-for-profit organizations, and for such internal control as managementdetermines is necessary to enable the preparation of financial statements that are free from material misstatement,whether due to fraud or error.

Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our auditin accordance with Canadian generally accepted auditing standards. Those standards require that we comply withethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financialstatements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financialstatements. The procedures selected depend on the auditor's judgment, including the assessment of the risks ofmaterial misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,the auditor considers internal control relevant to the organization's preparation and fair presentation of the financialstatements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose ofexpressing an opinion on the effectiveness of the organization's internal control. An audit also includes evaluatingthe appropriateness of accounting policies used and the reasonableness of accounting estimates made bymanagement, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualifiedaudit opinion.

Basis for Qualified Opinion New Brunswick Dental Assistants Association Inc. derives a material amount of revenue from memberships. Wewere not able to obtain sufficient appropriate audit evidence abvout the completeness of the reported amounts foraccounts receivable, membership revenue, revenue in excess of expenditure and changes to net assets becausethere is no direct relationship between assets or services given up in exchange for amounts received or receivable.Consequently, we were unable to determine whether any adjustments to these amounts were necessary.

Qualified Opinion Except as noted in the above paragraph, in our opinion, these financial statements present fairly, in all materialrespects, the financial position of the organization as at February 28, 2018 and the results of its operations and itscash flows for the year then ended in accordance with Canadian accounting standards for not-for-profitorganizations.

CHARTERED PROFESSIONAL ACCOUNTANTSMoncton, NBDate to be determined

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC. 1

Statement of Financial Position

As at February 28, 2018 2017

ASSETS

Current assetsCash $ 56,106 $ 51,418Term deposits 76,848 76,231Prepaid expenses 20,680 21,627

153,634 149,276

Capital assets 528 528

$ 154,162 $ 149,804

LIABILITIES

Current liabilitiesAccounts payable and accrued liabilities $ 14,947 $ 17,611Deferred income 46,535 45,014

61,482 62,625

NET ASSETS

Invested in capital assets 528 11,767

Unrestricted 92,152 75,412

92,680 87,179

$ 154,162 $ 149,804

Signed on Behalf of the Board

Member Member

See accompanying notes

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC. 2

Statement of Changes in Net Assets

For the year ended February 28,

Invested incapital assets Unrestricted

Total2018

Total2017

BALANCE, BEGINNING OF YEAR $ 528 $ 86,651 $ 87,179 $ 79,277

Excess of revenues over expenditures - 5,501 5,501 7,902

BALANCE, END OF YEAR $ 528 $ 92,152 $ 92,680 $ 87,179

See accompanying notes

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC. 3

Statement of Revenues and Expenditures

For the year ended February 28, 2018 2017

REVENUES

Memberships $ 68,959 $ 68,521AGM revenue 2,150 6,420N.B. Dental Society 4,000 4,000Other income 2,628 4,167

77,737 83,108

EXPENDITURES

Advertising and promotion 125 1,247Bad debts - 75Donations and gifts 1,193 770Administration 11,190 13,222Newsletter 4,433 4,556National and local per capita dues 21,413 21,142AGM expenses 11,941 10,780Scholarships - 1,000Professional fees 5,140 3,795Wages and benefits 11,630 13,555Travel and meetings 5,171 5,064

72,236 75,206

EXCESS OF REVENUES OVER EXPENDITURES FOR THE YEAR $ 5,501 $ 7,902

See accompanying notes

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC. 4

Statement of Cash Flows

For the year ended February 28, 2018 2017

OPERATING ACTIVITIES

Excess of revenues over expenditures for the year $ 5,501 $ 7,902Change in non-cash working capital items

Prepaid expenses 947 (1,949)Accounts payable and accrued liabilities (2,664) 339Deferred income 1,521 (520)

INCREASE IN CASH AND CASH EQUIVALENTS 5,305 5,772

CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 127,649 121,877

CASH AND CASH EQUIVALENTS, END OF YEAR $ 132,954 $ 127,649

CASH AND CASH EQUIVALENTS CONSISTS OF:

Cash $ 56,106 $ 51,418Term deposits 76,848 76,231

$ 132,954 $ 127,649

See accompanying notes

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATION INC. 5

Notes to the Financial Statements

For the year ended February 28, 2018

1. BASIS OF ACCOUNTING AND SIGNIFICANT ACCOUNTING POLICIES

These financial statements are prepared in accordance with Canadian accounting standards for not-for-profit organizations. The significant policies are detailed as follows:

Revenue recognition

The Corporation recognizes membership revenue over the period covered by the membership, once themembership has been paid for. Other revenue is recognized as it is received.

Contributed services

Due to the difficulty in measuring and determining the fair market value of contributed services such asvolunteer time, the Corporation does not recognize these services in the financial statements.

Measurement uncertainty

The preparation of financial statements in accordance with Canadian accounting standards for not-for-profitorganizations requires management to make estimates and assumptions that affect the reported amount ofassets and liabilities, and disclosure of contingent assets and liabilities at the date of the financialstatements, and the reported amount of revenues and expenses during the reporting period. Theseestimates are reviewed periodically, and as adjustments become necessary they are reported in income inthe period in which they become known.

2. INCOME TAX STATUS

The Corporation is registered as a Non-profit organization with Canada Revenue Agency and accordingly isexcempt from income taxes provided certain requirements of the Income Tax Act are met.

3. GOVERNMENT REMITTANCES PAYABLE OTHER THAN INCOME TAX

Included in accounts payable are payroll deductions of $898.

4. FINANCIAL INSTRUMENTS

It is management's opinion that no significant credit, liquidity or market risk arises from the use of financialinstruments.

5. COMPARATIVE AMOUNTS

The financial statements have been reclassified, where applicable, to conform to the presentation used inthe current year. The changes do not affect prior year earnings.

Page 1

NB Dental Assistants AssociationProject Income Detail 01/03/2017 to 02/01/2019

Date Description Source JE# Amount Cumulative

2018 Fall Con-Ed in Shediac

REVENUE

4480 Continuing Education

03/10/2018 Deposit on ATM / Caisse Sud-E... Deposit ATM J211 2,035.00 2,035.00

03/10/2018 Credit Card Payments Batch #6910497 J218 2,255.00 4,290.00

04/10/2018 Credit Card Payments Batch #6910497 J217 75.00 4,365.00

06/10/2018 Moncton local paid half of the g... Agreement J269 3,500.00 7,865.00

09/10/2018 Credit Card Payments Batch #6910497 J212 410.00 8,275.00

8,275.00

TOTAL REVENUE 8,275.00

EXPENSE

5640 Courier & postage

31/08/2018 Bernice Léger 2140 J157 602.37 602.37

5700 Office Supplies

31/07/2018 Bernice Léger 2134 J86 40.24 642.61

31/08/2018 Bernice Léger 2140 J157 150.09 792.70

190.33

5840 Professional Development

02/06/2018 Urquhart, Jody LetterOEng J271 5,175.00 5,967.70

31/08/2018 Bernice Léger 2140 J157 1,438.81 7,406.51

04/10/2018 Cowper, Jan M0865441 J198 82.35 7,488.86

04/10/2018 Bernice Léger 1001553 J206 143.75 7,632.61

05/10/2018 Urquhart, Jody Flight J176 650.93 8,283.54

06/10/2018 Silver, Laura Speaker J153 150.00 8,433.54

06/10/2018 Town of Shediac 365 J264 913.38 9,346.92

09/10/2018 1075, Pizza Delight Visa J213 926.30 10,273.22

9,480.52

TOTAL EXPENSE 10,273.22

REVENUE minus EXPENSE -1,998.22

A B C D

Line 2019-2020Actual as of Dec 31, 2018 2018-2019

Budget Difference

REVENUE

1 Regular membership 525 x $81.00 = $42,525 $42,525 -$

2 Student membership 30 x 45.00 = $1,350 $2,115 765-$

3 Inactive membership 17 x 45.00 = $765 42,958 $1,260 495-$

4 Membership renewal late fee 700 $710 560 150$

5 Malpractice Insurance 525 x 14.00 7350 $7,056 7350 294-$

6 Interest Revenue 650 624 650 26-$

7 NBDS Grant 4000 4000 4,000-$

8 AGM revenue - Moncton 5000 50 0 50$

9 Professional development 5000 8,510 3000 2,000$

10 Sponsorship -$

11 Miscellaneous Revenue 800 793 754 46$

12 Pension Plan 0 - 1300 1,300-$

13 TOTAL REVENUE $68,140 60,700$ $63,514 (4,634)$

14 EXPENSES

15 Accounting/Legal 4,300 4,255 4,200 100$

16 AGM - Moncton 6,000 4,067 3,300 2,700$

17 -$

18 Board Meetings 3,000 1,068 3,400 400-$

19 Advertising & promotion DARW 3,000 125 2,000 1,000$

20 Bank service/Credit Card Charges 2,000 1,851 2,000 -$

21 Donations/Gifts 1,200 500 1,000 200$

22 Miscellaneous 200 173 200 -$

23 Travel & Entertainment 3,500 2,273 3,500 -$

24 Newsletter 5,000 3,045 5,000 -$

25 Office supplies & printing 3,700 3,694 3,500 200$

26 Postage & mailbox rental 2,200 2,156 1,600 600$

27 Office Coordinator @ $25/hr x 680 hrs 17,000 12,104 20,000 3,000-$

28 Pension Plan - - 1,300 1,300-$

29 Telephone/internet 2,500 2,111 2,800 300-$

30 Insurance 860 788 860 -$

31 Malpractice Insurance 8,000 238 7,560 440$

32 Mentorship, scholarship, etc. 1,000 - 2,000 1,000-$

33 Website 650 610 675 25-$

34 Professional Development 7,000 9,481 3,000 4,000$

35 Late Fee Penalty/refunds 300 270 125 175$

36 TOTAL EXPENSES 71,410$ 48,809$ 68,020$ 3,390$

37 Net profit (loss) (3,270)$ 11,891$ (4,506)$ (8,024)$

NEW BRUNSWICK DENTAL ASSISTANTS ASSOCIATIONPROPOSED BUDGET

MARCH 1, 2019 TO FEBRUARY 28, 2020

1/9/2019

Accounting/Legal,  4,255 , 9%

AGM ‐Moncton,  4,067 , 8%

,  ‐ , 0%

Board Meetings,  1,068 , 2%

Advertising & promotion DARW,  125 , 0%

Bank service/Credit Card Charges,  1,851 , 4%

Donations/Gifts,  500 , 1%

Miscellaneous,  173 , 0%Travel & Entertainment,  2,273 , 5%

Newsletter,  3,045 , 6%

Office supplies & printing,  3,694 , 8%

Postage & mailbox rental,  2,156 , 4%

Office Coordinator,  12,104 , 25%

Pension Plan,  ‐ , 0%

Telephone/internet,  2,111 , 4%

Insurance,  788 , 2%

Malpractice Insurance,  238 , 0%

Mentorship, scholarship, etc.,  ‐ , 0%

Website,  610 , 1%

Professional Development,  9,481 , 19%

Late Fee Penalty/refunds,  270 , 1%

,  ‐ , 0%

,  ‐ , 0%

Accounting/Legal

AGM ‐ Moncton

Board Meetings

Advertising & promotion DARW

Bank service/Credit Card Charges

Donations/Gifts

Miscellaneous

Travel & Entertainment

Newsletter

Office supplies & printing

Postage & mailbox rental

Office Coordinator

Pension Plan

Telephone/internet

Insurance

Malpractice Insurance

Mentorship, scholarship, etc.

Website

Professional Development

Late Fee Penalty/refunds

NBDAA Expenses   2018‐2019

1/9/2019

1/22/2019 Personalized Gems

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COLOR OF METAL: White

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2017-2019

NBDAA

Melissa M

President