Net To Gov

Logos NetToGov 2.0

2002-2003, New World Systems Corp.

All rights reserved. FOR INTERNAL USE ONLY. Information within this document is the sole property of New World Systems Corp. and is protected by copyright and or trade secret regulations. Unauthorized copying or dissemination of this information without the written permission of New World Systems is strictly prohibited. Information within this document is subject to change without notice.

1Human Resources Web Inquiry 1-1Introduction ...................................................................................................................... 1-1Default Page..................................................................................................................... 1-2

File Name.................................................................................................................... 1-2User Interface and Behavior........................................................................................ 1-2

Page: Login ...................................................................................................................... 1-4Page Components ...................................................................................................... 1-4User Interface and Behavior........................................................................................ 1-4

Page: Employee Information ............................................................................................ 1-6Page Components ...................................................................................................... 1-6User Interface and Behavior........................................................................................ 1-6

Page: Benefits.................................................................................................................. 1-9Page Components ...................................................................................................... 1-9User Interface and Behavior........................................................................................ 1-9

Page: Deductions........................................................................................................... 1-11Page Components .................................................................................................... 1-11User Interface and Behavior...................................................................................... 1-11

Page: Pay Rate .............................................................................................................. 1-13Page Components .................................................................................................... 1-13User Interface and Behavior...................................................................................... 1-13

Page: Benefit Hours ....................................................................................................... 1-14Page Components .................................................................................................... 1-14User Interface and Behavior...................................................................................... 1-14

Page: Earnings History .................................................................................................. 1-16Page Components .................................................................................................... 1-16User Interface and Behavior...................................................................................... 1-16

Page: Hours History ....................................................................................................... 1-18Page Components .................................................................................................... 1-18User Interface and Behavior...................................................................................... 1-18

Page: Dependants ......................................................................................................... 1-19Page Components .................................................................................................... 1-19User Interface and Behavior...................................................................................... 1-19

Page: Taxes.................................................................................................................... 1-21Page Components .................................................................................................... 1-21User Interface and Behavior...................................................................................... 1-21

Page: Education............................................................................................................. 1-27Page Components .................................................................................................... 1-27User Interface and Behavior...................................................................................... 1-27

Page: Certification.......................................................................................................... 1-30Page Components .................................................................................................... 1-30User Interface and Behavior...................................................................................... 1-30

Page: Category Summary.............................................................................................. 1-33Page: Dependant Information ........................................................................................ 1-34

Page Components .................................................................................................... 1-34User Interface and Behavior...................................................................................... 1-34

Revision History ............................................................................................................. 1-35

Human Resources Web Update 2-1Introduction ...................................................................................................................... 2-1Page: Update Employee Information ............................................................................... 2-2

Page Components ...................................................................................................... 2-2User Interface and Behavior........................................................................................ 2-2

Contents

2Page: Add/Update Dependant Information ...................................................................... 2-7Page Components ...................................................................................................... 2-7Parameter ................................................................................................................... 2-7User Interface and Behavior........................................................................................ 2-8

Page: Update Taxes ....................................................................................................... 2-13Page Components .................................................................................................... 2-13User Interface and Behavior...................................................................................... 2-14

Page: Add/Update Education Information...................................................................... 2-16Page Components .................................................................................................... 2-16Parameter ................................................................................................................. 2-16User Interface and Behavior...................................................................................... 2-17

Page: Add/Update Certification Information................................................................... 2-21Page Components .................................................................................................... 2-21Parameter ................................................................................................................. 2-22User Interface and Behavior...................................................................................... 2-22

Page: Confirmation ........................................................................................................ 2-27Page Components .................................................................................................... 2-27User Interface and Behavior...................................................................................... 2-27Displaying the Confirmation page........................................................................... 2-28


Applicant Tracking Application Submission 3-1

Introduction ...................................................................................................................... 3-1Page: Employment Opportunities .................................................................................... 3-2

Page Components ...................................................................................................... 3-2User Interface and Behavior........................................................................................ 3-2

Page: Position Information ............................................................................................... 3-3Page Components ...................................................................................................... 3-3Parameters ................................................................................................................. 3-3Sample HTML ............................................................................................................. 3-4User Interface and Behavior........................................................................................ 3-5

Page: Printer Friendly Document ..................................................................................... 3-6Page Components ...................................................................................................... 3-6User Interface and Behavior........................................................................................ 3-7

Page: On-Line Employment Application........................................................................... 3-8Page Components ...................................................................................................... 3-8User Interface and Behavior........................................................................................ 3-8Submission Confirmation .......................................................................................... 3-14


Babel 2.1 Enhancements 4-1Introduction ...................................................................................................................... 4-1

General Enhancements............................................................................................... 4-1Application Specific Enhancements ............................................................................ 4-1

Deleting Users ................................................................................................................. 4-1Enhancement Detail .................................................................................................... 4-1

Field Values Reserved Words.......................................................................................... 4-2Enhancement Detail .................................................................................................... 4-2

Working with Script Comments........................................................................................ 4-3Enhancement Detail .................................................................................................... 4-3

Search Engine Enhancements ........................................................................................ 4-3SQL Insert Statement.................................................................................................. 4-3

Execute Update Licensed Feature................................................................................... 4-4Enhancement Detail .................................................................................................... 4-4

Java File Changes............................................................................................................ 4-5Revision History ............................................................................................................... 4-5

Last Revised: January 23, 2003 1-1 Logos NetToGov 2.0

C H A P T E R

HUMAN RESOURCES WEB INQUIRYIntroduction

The Human Resources Web Inquiry module allows city and/or county employees to access their employee information via a web browser. By entering a valid Employee # and Password (and Company Code when applicable), the user may view the following information:

Employee Information Accessed upon successful completion of the Login page, or via the Employee Information link in the navigation bar, the Employee Information page provides general information about the employee such as a mailing address and social security number. For more information, see Page: Employee Information on page 1-6.

Benefits Accessed via the Benefits link in the navigation bar, the Benefits page provides a summary of the benefits that the current employee is receiving. For more information, see Page: Benefits on page 1-9.

Deductions Accessed via the Deductions link in the navigation bar, the Deductions page provides a summary of the deductions taken from the current employees pay check. For more information, see Page: Deductions on page 1-11.

Pay Rate Accessed via the Pay Rate link in the navigation bar, the Pay Rate page displays the current employees pay rate. For more information, see Page: Pay Rate on page 1-13.

Benefit Hours Accessed via the Benefit Hours link in the navigation bar, the Benefit Hours page displays the status of all benefit hours received by the current employee. For more information, see Page: Benefit Hours on page 1-14.

Earnings History Accessed via the Earnings History link in the navigation bar, the Earnings History page provides a year-to-date (YTD) summary of the current employees total earnings. For more information, see Page: Earnings History on page 1-16.

Hours History Accessed via the Hours History link in the navigation bar, then Hours History page provides a summary of hours worked by the current employee. For more information, see Page: Hours History on page 1-18.

Logos NetToGov 2.0 1-2 Last Revised: January 23, 2003

Human Resources Web InquiryDefault Page

Dependants Accessed via the Dependants link in the navigation bar, the Dependants page provides a summary of the dependants associated with the current employee. For more information, see Page: Dependants on page 1-19.

Taxes Accessed via the Taxes link in the navigation bar, the Taxes page provides a summary of the tax amounts deducted from the current employees pay check. For more information, see Page: Taxes on page 1-21.

Education Accessed via the Education link in the navigation bar, the Education page provides a history of the employees educational background. For more information, see Page: Education on page 1-27.

Certification Accessed via the Certification link in the navigation bar, the Certification page provides a summary of the certifications held by the employee. For more information, see Page: Certification on page 1-30.

NOTE:Babel authenticates the Employee # and Password to ensure that the employee attempting to access their information is valid. Users may only view their own employee information; accessibility to other employees personal information is not allowed.

Default Page

File Namedefault.xsl

User Interface and BehaviorThe default XSL file (default.xsl) generates HTML that is displayed on all pages, such as the corporate logo, city name, page name, and navigation bar.

NOTE:default.xsl is included in all XSL files except for login.xsl (see Page: Login on page 1-4).

Default Components

Navigation Bar


Human Resources Web InquiryDefault Page

Default Components

Navigation Bar

Table 1.1 Default ComponentsComponent Description

fieldvalue.txt

XSL of the NOT DEFINED.

Table 1.2 Navigation BarField HTML

ElementAdditional HREF Parameters

Employee Information A page_name=employeeBenefits A page_name=benefitsDeductions A page_name=deductionsPay Rate A page_name=payrateBenefit Hours A page_name=benhoursEarning History A page_name=earningsHours History A page_name=hoursDependants A page_name=dependantsTaxes A page_name=taxesEducation A page_name=educationCertification A page_name=certification


Human Resources Web InquiryPage: Login

Page: Login

Page Components

User Interface and BehaviorThe Login page is accessed when the Human Resources Web Inquiry module is called or when a user logs out. It allows users to login to the application by entering their Employee # and Password, and when necessary, the Company Code.

Table 1.3 Login ComponentsPage Name Page Type File Name Query Name

hrlogin Login hrlogin.xsl None


Human Resources Web InquiryPage: Login

Control Criteria

Business Rules1 Only display Company Code when more than one company exists. If only

one company does exist, then create a hidden input field to hold the single company code.

2 Employee # and Password are required. If the Employee # and Password are invalid, display the Login page with an error message.

Controls Table 1.4 Login Controls

Control TypeHTML

Element Attribute Description

Company Code Drop-down list

NOT DEF.

NOT DEFINED Allows users to specify the company by which they are employed.

Employee # Textbox Input None Allows users to specify their unique identification/employee number.

Password Textbox Input Type = Password Allows users to specify the password associated with their identification/employee number.

Enter Command Button

Input Type = SubmitImage = enter_button.gif

Allows users to submit the information specified for processing. If the Employee # and Password are recognized, then the Employee Infor-mation page is displayed. For more information, see Page: Employee Infor-mation on page 1-6.


Human Resources Web InquiryPage: Employee Information

Page: Employee Information

Page Components

User Interface and BehaviorThe Employee Information page is accessed upon successful completion of the Login page (see page 1-4) or via the Employee Information link on the navigation bar. It allows users to view general information such as name, mailing address, and birth date, as well as access the Update Employee Information page (see page 2-2).

Table 1.5 Login ComponentsPage Name Page Type File Name Query Names

employee Search employee.xsl EMPLOYEE_INFOEMPPLYEE_PENDING



GridsThe Employee Information page contains two grids General Information and Pending Information. For more information, see General Information Grid on page 1-7 and Pending Changes Grid on page 1-7, respectively.

General Information GridThe General Information fields are stored in the PREMST table.

Pending Changes GridThe Pending Changes fields are stored in the PRWBEM table.

Table 1.6 General Information GridColumn Field Name Additional Information

Employee Number EMEMP#First Name EMFNAMMiddle Name EMMNAMLast Name EMLNAMSuffix EMSUFX Table #2Home Address EMADD1; EMADD2; EMCITY;

EMSTAT; EMZIP

Mailing Address EMMAD1; EMMAD2; EMMCTY; EMMST; EMMZIP

Phone Number EMPHNBirth Date EMBRDTMarital Status EMMAR Table #22Drivers License EMLICLicense Type EMLTYP Table #29License Expiration EMLDATLicense State EMLSTDate of Hire EMHRDTDepartment/Sub-Department

EMDCOD; EMDSUB Master Files:EMDCOD = PRDMST

EMDSUB = PRSDMS

Race EMRACE Table #21Gender EMSEX Values M/FMilitary EMMIL Values: Yes/NoLight Duty EMLDTY Values: Yes/NoCitizen EMCIT Values: Yes/NoElected EMELEC Values: Yes/No

Table 1.7 Pending Changes GridColumn Field Name Additional Information

First Name WMFNAMMiddle Name WMMNAM



Control

Last Name WMLNAMSuffix WMSUFX Table #2Address 1 WMADD1Address 2 WMADD2City WMCITYState WMSTAT Table #1Zip Code WMZIP Table #19Mailing Address 1 WMMAD1Mailing Address 2 WMMAD2Mailing City WMCTYMailing State WMST Table #1Mailing Zip Code WMZIP Table #19Phone Number WMPHNDate of Birth WMBRDTMarital Status WMMAR Table #22Drivers License WMLICLicense Type WMLTYP Table #29License Expiration WMLDAT

Table 1.7 Pending Changes GridColumn Field Name Additional Information

Table 1.8 Employee Information Control

Control TypeHTML


Update Command Button

A Image = update_button.gif Queries the Employee Master (PREMST) table using the Company Code and Employee # to verify that the user is enrolled in Human Resources on the iSeries.

If the query returns zero results, then the following message is dis-played: You are currently not enrolled to view your employee information.

If results are returned, then the Update Employee Information page is opened. For more infor-mation, see Page: Update Employee Information on page 2-2.


Human Resources Web InquiryPage: Benefits

Page: Benefits

Page Components

User Interface and BehaviorThe Benefits page, accessed via the Benefits link on the navigation bar, allows users to view information on their current benefits.

Table 1.9 Benefits ComponentsPage Name Page Type File Name Query Name

benefit Detail benefit.xsl EMPLOYEE_BENEFIT


Human Resources Web InquiryPage: Benefits

Grid The Benefits fields are stored in the PREDED, PRBMST, and PRGMST tables.

Table 1.10 Benefits GridColumn Table Field Name Additional Information

# PREDED EXXCOD Represents the benefit code.Benefit PRBMST BMDESC Executes a sub-query to obtain

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EXCCOD) and benefit code (EXXCOD).

Frequency PRFMST FMDESC Join on Company Code (EXCCOD) and Frequency (EXFRQ).

Percent/Amount PREDED EXPCT/AXAMTY.T.D. Amount PREDED EXYTDAStart Date PREDED EXSTRDStop Date PREDED EXSTPD


Human Resources Web InquiryPage: Deductions

Page: Deductions

Page Components

User Interface and BehaviorThe Deductions page, accessed via the Deductions link on the navigation bar, allows users to view information on their current paycheck deductions.

Table 1.11 Deductions ComponentsPage Name Page Type File Name Query Name

deduction Detail deduction.xsl EMPLOYEE_DEDUCTION


Human Resources Web InquiryPage: Deductions

Grid The Deductions fields are stored in the PREDED, PRWMST, and PRGMST tables.

Table 1.12 Deductions GridColumn Table Field Name Additional Information

# PREDED EXXCOD Represents the deduction code.

Deduction PRWMST WMDESC Executes a sub-query to obtain the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EXCCOD) and benefit code (EXXCOD). For more informa-tion the benefit code, see Page: Benefits on page 1-9.

Frequency PRFMST FMDESC Join on Company Code (EXCCOD) and frequency code (EXFRQ).

Percent/Amount PREDED EXPCT/AXAMTY.T.D. Amount PREDED EXYTDAStart Date PREDED EXSTRDStop Date PREDED EXSTPD


Human Resources Web InquiryPage: Pay Rate

Page: Pay Rate

Page Components

User Interface and BehaviorThe Pay Rate page, accessed via the Pay Rate link on the navigation bar, allows users to view their current rate of pay.

INSERT PIC

Grid The Pay Rate fields are stored in the NOT DEFINED table(s).

Table 1.13 Pay Rate ComponentsPage Name Page Type File Name Query Name

payrate Detail payrate.xsl EMPLOYEE_PAYRATE

Table 1.14 Pay Rate GridColumn Table Field Name Additional Information

Class NOT DEFINEDDescription NOT DEFINEDRate NOT DEFINEDAmount NOT DEFINEDEffective Date NOT DEFINEDPrimary NOT DEFINED


Human Resources Web InquiryPage: Benefit Hours

Page: Benefit Hours

Page Components

User Interface and BehaviorThe Benefit Hours page, accessed via the Benefit Hours link on the navigation bar, allows users to view a summary of their accumulated benefit hours.

Control

Table 1.15 Benefit Hours ComponentsPage Name Page Type File Name Query Name

benefit_hours Detail benhours.xsl EMPLOYEE_BENHOURS

Table 1.16 Benefit Hours Control

Control TypeHTML


Each Category is a link.

Hypertext A NOT DEFINED Opens the Category Summary page. For more information, see Page: Cate-gory Summary on page 1-33.


Human Resources Web InquiryPage: Benefit Hours

Grid The Benefit Hours fields are stored in the PRPMST and PRHACS tables.

Table 1.17 Benefit Hours GridColumn Table Field Name Additional Information

Category PRPMST PMDESC Join on Company Code (AHCCOD) and benefit hoursCategory (AHHCAT).

Brought Forward PRHACS AHPYCKCurrent Year Amount PRHACS AHYTDECurrent Taken PRHACS AHYTDTCurrent Balance PRHACS (AHPYCK + AHYTDE

-AHYTDT)Days PRHACS Current Balance

- EMDHRSPerform the calculation in the XSL using EMPLOYEE_DAILY_HOURS from the EMPLOYEE_INFO query.


Human Resources Web InquiryPage: Earnings History

Page: Earnings History

Page Components

User Interface and BehaviorThe Earnings History page, accessed via the Earning History link on the naviga-tion bar, allows users to view a history of their paid wages.

Grid The Earnings History fields are stored in the PRQERN table, which contains earnings on a quarterly level. The year-to-date value is calculated by adding the values from each quarter together.

Table 1.18 Earnings History ComponentsPage Name Page Type File Name Query Name

earning Detail earning.xsl EMPLOYEE_EARNING

Table 1.19 Earnings History GridColumn Field Name Additional Information

Category NOT DEFINEDYear -To-Date NOT DEFINED


Human Resources Web InquiryPage: Earnings History

Category ValuesThe following table lists the Earnings History categories and their correspond-ing field names.

Table 1.20 Earnings History CategoriesCategories Field Name

Gross Wages QRPAYGFederal Taxable Wages QRFEDGState Taxable Wages QRSTTGFICA Taxable Wages QRFICGMedicare Taxable Wages QRMEDGFederal Income Tax QRFEDTFica Taxes QRFICTMedicare Taxes QRMEDTPension Wages QRPENGPension Earned QRPENTEarned Income Credit QREICTLocal 1 Taxable Wages QRLC1GLocal 2 Taxable Wages QRLC2GSchool Taxable Wages QRSCHGState Income Tax QRSTTTLocal 1 Income Tax QRLC1TLocal 2 Income Tax QRLC2TSchool Income Tax QRSCHT


Human Resources Web InquiryPage: Hours History

Page: Hours History

Page Components

User Interface and BehaviorThe Hours History page, accessed via the Hours History link on the navigation bar, allows users to view a history of their dedicated hours.

Grid The Hours History fields are stored in the NOT DEFINED table.

Table 1.21 Hours History ComponentsPage Name Page Type File Name Query Name

hour Detail hour.xsl EMPLOYEE_HOUR

Table 1.22 Hours History GridColumn Field Name Additional Information

Check Date NOT DEFINEDHours Code NOT DEFINEDHours Description NOT DEFINED


Human Resources Web InquiryPage: Dependants

Page: Dependants

Page Components

User Interface and BehaviorThe Dependants page, accessed via the Dependants link on the navigation bar, allows users to view a summary of the employees current dependants, as well as access the Add Dependants page (see page 2-7).

Hours NOT DEFINEDOther Pay Amount NOT DEFINED

Table 1.22 Hours History GridColumn Field Name Additional Information

Table 1.23 Dependants ComponentsPage Name Page Type File Name Query Names

dependants Detail dependants.xsl EMPLOYEE_DEPENDANTSEMPLOYEE_PENDING_DEPENDANTS


Human Resources Web InquiryPage: Dependants

Control Criteria

Business Rule1 Only display the Pending Additions and Pending Deletes headings when

addition or deletion records are returned from the EMPLOYEE_PENDING_DEPENDANTS query.

Controls

Grid The Dependants fields are stored in the PREDEP table.

Table 1.24 Dependants Controls

Control TypeHTML


Each Dependant Name is a link.

Hypertext A NOT DEFINED Opens the Dependant Information page. For more information, see Page: Dependant Information on page 1-34.

Add Command Button

A Image = add_button.gif. Opens the Add Dependant page. For more information, see Page: Add/Update Dependant Information on page 2-7.

Pending Additions Table Heading

NOT DEF.

NOT DEFINED Indicates that the following items are addition records returned from the EMPLOYEE_PENDING_DEPENDANTS query.

Pending Deletes Table Heading

NOT DEF.

NOT DEFINED Indicates that the following items are deletion records returned from the EMPLOYEE_PENDING_DEPENDANTS query.

Table 1.25 Dependants TableColumn Field Name Additional Information

Dependant Name ERLNAM; ERFNAM; ERMNAMRelation ERREL Table #7Birth Date ERDOBHome Phone ERHPHN


Human Resources Web InquiryPage: Taxes

Page: Taxes

Page Components

User Interface and BehaviorThe Taxes page, accessed via the Taxes link on the navigation bar, allows users to NOT DEFINED, as well as access the Update Taxes page (see page 2-13).

Table 1.26 Taxes ComponentsPage Name Page Type File Name Query Names

taxes Detail tazes.xsl EMPLOYEE_TAX_FEDERALEMPLOYEE_TAX_STATEEMPLOYEE_TAX_SCHOOL1EMPLOYEE_TAX_SCHOOL2EMPLOYEE_TAX_LOCAL1EMPLOYEE_TAX_LOCAL2EMPLOYEE_TAX_OTHEREMPLOYEE_PENDING_TAXGET_TAX_TABLE



GridsThere are several grids that comprise the Taxes page. For more information, refer to the following:

Federal Tax Grid on page 1-22.

State Tax Grid on page 1-22.

Local Tax Grids on page 1-23.

School Tax Grids on page 1-24.

Other Tax Grid on page 1-25.

Federal Tax GridThe Federal Tax fields are stored in the PREMST table.

State Tax GridThe State Tax fields are stored in the PREMST and PRTHDR tables.

Table 1.27 Federal Tax TableColumn Field Name Additional Information

Tax Withholding EMFED Values: Yes/NoWithholding Status EMFSTS Values:

S Single M Married

Exemptions EMFEXAdditional Federal Tax EMFDOLOverride Percentage EMFPCTFICA Withholding EMFICA Values: Yes/NoMedicare Withholding EMCARE Values: Yes/NoEarned Income Credit EMEIC Values:

S Single M Married B Both filing N None

Table 1.28 State Tax GridColumn Table Field Name Additional Information

Withholding PREMST EMSTTX Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EMCCOD) and Table (EMSTAX).



Local Tax GridsThere are two local tax grids within the Taxes page: Local 1 Tax and Local 2 Tax. For more information, see Local 1 Tax Grid on page 1-23 and Local 2 Tax Grid on page 1-24, respectively.

Local 1 Tax GridThe Local 1 Tax fields are stored in the PREMST and PRTHDR tables.

Withholding Status PREMST EMSSTS Values: S Single M Married

Exemptions PREMST EMSEXEAdditional State Tax PREMST EMSDOL

Table 1.29 Local 1 Tax GridColumn Table Field Name Additional Information

Withholding PREMST EMLTX1 Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EMCCOD) and the state tax Table (EMLTB1).

Withholding Status PREMST EMLST1 Values: S Single M Married

Exemptions PREMST EXLEX1Additional Information PREMST EXLDL1

Table 1.28 State Tax GridColumn Table Field Name Additional Information



Local 2 Tax GridThe Local 2 Tax fields are stored in the PREMST and PRTHDR tables.

School Tax GridsThere are two school tax grids within the Taxes page: School 1 Tax and School 2 Tax. For more information, see School 1 Tax Grid on page 1-24 and School 2 Tax Grid on page 1-25, respectively.

School 1 Tax GridThe School 1 Tax fields are stored in the PREMST and PRTHDR tables.

Table 1.30 Local 2 Tax GridColumn Table Field Name Additional Information

Withholding PREMST EMLTX1 Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EMCCOD) and the state tax Table (EMLTB2).

Withholding Status PREMST EMLST2 Values: S Single M Married

Exemptions PREMST EXLEX2Additional Information PREMST EXLDL2

Table 1.31 School 1 Tax GridColumn Table Field Name Additional Information

Withholding PREMST EMSTX1 Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EMCCOD) and the state tax Table (EMSTB1).

Withholding Status PREMST EMSST1 Values: S Single M Married

Exemptions PREMST EXSEX1Additional Information PREMST EXSDL1



School 2 Tax GridThe School 2 Tax fields are stored in the PREMST and PRTHDR tables.

Other Tax GridThe Other Tax fields are stored in the PREOTX and PRTHDR tables.

Table 1.32 School 2 Tax GridColumn Table Field Name Additional Information

Withholding PREMST EMSTX2 Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (EMCCOD) and the state tax Table (EMSTB2).

Withholding Status PREMST EMSST2 Values: S Single M Married

Exemptions PREMST EXSEX2Additional Information PREMST EXSDL2

Table 1.33 Other Tax GridColumn Table Field Name Additional Information

Withholding PREOTX OTOTX1 Values: Yes/NoTable PRTHDR THDESC Executes a sub-query to get

the current effective date based on the current date. NOTE: The current effective date is the greatest date less than the current date.Join on Company Code (OTCCOD) and the state tax Table (OTOTB1).

Withholding Status PREOTX OTOST1 Values: S Single M Married

Exemptions PREMST OTOEX1Additional Information PREMST OTODL1



Control Table 1.34 Taxes Control

Control TypeHTML


Update Command Button

A Image = update_button.gif. Opens the Update Tax page. For more information, see Page: Update Taxes on page 2-13.


Human Resources Web InquiryPage: Education

Page: Education

Page Components

User Interface and BehaviorThe Education page, accessed via the Education link on the navigation bar, allows users to NOT DEFINED, as well as access the Add/Update Education page (see page 2-16).

Table 1.35 Education ComponentsPage Name Page Type File Name Query Names

education Detail education.xsl EMPLOYEE_EUDCATIONEMPLOYEE_PEND_EDUCATION



Control Criteria

Business Rules1 Only display the Pending Additions and Pending Deletes headings when

records returned from the EMPLOYEE_PEND_CERTIFICATION query have a value of A or D in the record type column.

Controls

GridsThe Education page contains three grids. The first grid contains the current education entries/records, while the second and third contain pending additions and/or deletions. For more information, refer to the following:

Education Grid on page 1-28.

Pending Additions Grid on page 1-29.

Pending Deletes Grid on page 1-29.

Education GridThe primary grid on the Education page provides current information about the employees education such as the type, school, as well as when and if a degree was obtained. These fields are stored in the PREEDC table.

Table 1.36 Education Controls

Control TypeHTML


Each Type is a link.

Hypertext A NOT DEFINED Opens the Update Dependant Informa-tion page. For more information, see Page: Add/Update Dependant Informa-tion on page 2-7.

Add Command Button

A Image = add_button.gif. Opens the Update Dependant Informa-tion page. For more information, see Page: Add/Update Dependant Informa-tion on page 2-7.

Table 1.37 Education TableColumn Field Name Additional Information

Type WEETYP Table #7School WEINST Table #8Major WEMAJR Table #9From Date WEFDATTo Date WETDATDegree EEGRAD Values: Yes/No



Pending Additions GridThe Pending Additions fields are stored in the PRWBED table.

Pending Deletes GridThe Pending Deletes fields are stored in the PREEDC table.

Table 1.38 Pending Additions TableColumn Field Name Additional Information

Type WEETYP Table #7School WEINST Table #8Major WEMAJR Table #9From Date WEFDATTo Date WETDAT

Table 1.39 Pending Deletes TableColumn Field Name Additional Information

Type EEETYP Table #7School EEINST Table #8Major EEMAJR Table #9From Date EEFDATTo Date EETDAT


Human Resources Web InquiryPage: Certification

Page: Certification

Page Components

User Interface and BehaviorThe Certification page, accessed via the Certification link on the navigation bar, allows users to NOT DEFINED, as well as access the Add/Update Certification page (see page 2-21).

Table 1.40 Certification ComponentsPage Name Page Type File Name Query Names

certification Detail certification.xsl EMPLOYEE_CERTIFICATIONEMPLOYEE_PEND_CERTIFICATION



Control Criteria

Business Rules1 Only display the Pending Additions and Pending Deletes headings when

records returned from the EMPLOYEE_PEND_CERTIFICATION query have a value of A or D in the record type column.

Controls

GridsThe Certification page contains three grids. The first grid contains the current certification entries/records, while the second and third contain pending addi-tions and/or deletions. For more information, refer to the following:

Certification Grid on page 1-32.

Pending Additions Grid on page 1-32.

Pending Deletes Grid on page 1-32.

Table 1.41 Certification Controls

Control TypeHTML


Each Certification Type is a link.

Hypertext A NOT DEFINED Existing records and pending additions: Sends the employee_update_

certification page to Babel, then displays the record in the Update Certification Information page. For more information, see Page: Add/Update Certification Information on page 2-21.

Pending deletions: Sends the certification_

cancel page to Babel, then opens the Confirmation page. For more information, see Page: Confirmation on page 2-27.

Add Command Button

A Image = add_button.gif. Sends the employee_update_certification page to Babel, then displays the record in the Add Certifica-tion Information page. For more infor-mation, see Page: Add/Update Certification Information on page 2-21.



Certification GridThe primary grid on the Certification page provides current information about the employees current certifications. These fields are stored in the PRECRT table.

Pending Additions GridThe Pending Additions fields are stored in the PRWBCE table.

Pending Deletes GridThe existing records and Pending Deletes fields are stored in the PRECRT table.

Table 1.42 Certification TableColumn Field Name Additional Information

Type EACTYP Table #4Certifying Body EACBDY Table #5Cert. Date EACDATExp. Date EAEDATCourse Cost EACOSTCourse Expense EAEXP

Table 1.43 Pending Additions TableColumn Field Name Additional Information

Type WCCTYP Table #4Certifying Body WCCBDY Table #5Cert. Date WCCDATExp. Date WCEDATCourse Cost WCCOSTCourse Expense WCEXP

Table 1.44 Existing Records and Pending Deletes TableColumn Field Name Additional Information

Type EACTYP Table #4Certifying Body EACBDY Table #5Cert. Date EACDATExp. Date EAEDATCourse Cost EACOSTCourse Expense EAEXP


Human Resources Web InquiryPage: Category Summary

Page: Category SummaryNOTE:

This page was not implemented in the initial release due to the complexity of determining the correct date range in which to retrieve hours history of benefit time.

The following steps describe how to obtain the correct hours from history:

1 Get the employees Benefit Group from the employee master file (PREMST).2 Use the Benefit Group to get the Group Profile for the Roll Accrual

Method. Possible methods include: A Start date from System Control File (PRCMST). C Calendar F Fiscal month from the HR system control file. X Manual (The customer rolls accruals whenever they want.)

Based on the methods the following examples apply:

Current Date 10/29/02 C Jan 1, 2002 Dec 31, 2002 A March 1, 2002 Feb 28, 2003 (Based on the hire date of 2/28/00) F April 2002 March 2003 (Fiscal start month is 3) X There is no way for us to know.


Human Resources Web InquiryPage: Dependant Information

Page: Dependant Information

Page Components

User Interface and BehaviorThe Dependent Information page is accessed when a Dependant Name is clicked within the Dependants page (see page 1-19). It allows users to view or verify information on their dependents such as the dependents full name, birth date, gender, social security number, home phone number, work phone number (when applicable), emergency contact, and insurance coverage. Users may also access the Update Dependent Information page. For more information, see Page: Add/Update Dependant Information on page 2-7.

Table 1.45 Dependant Information ComponentsPage Name Page Type File Name Query Names

dependant Detail dependant.xsl EMPLOYEE_DEPENDANT


Human Resources Web InquiryRevision History

GridThe Dependant Information fields are stored in the PREDEP table.

Revision History

Table 1.46 Dependant Information TableColumn Field Name Additional Information

Last Name ERLNAMFirst Name ERFNAMMiddle Name ERMNAMRelationship ERREL Table #7Birth Date ERDOBSex ERSEXSocial Security Number ERSS#Emergency Contact EREMGC Values: Yes/NoHome Phone Number ERHPHNWork Phone Number ERWPHNInsurance Benefit ERINSR Values: Yes/NoInsurance Start Date ERISTDInsurance Stop Date ERISPDCollege Student ERSTDT Values: Yes/NoCOBRA Dependant Address ERCAD1

ERCAD2ERCITERCSTRERCZIP

Issue Number Change Date Summary of Change Author

2.0.0 12/09/2002 Initial draft - MS Word document. Kevin Varga2.0.1 12/24/2002 Edited and incorporated draft into FrameMaker. Meredith L. Adams


Human Resources Web InquiryRevision History


C H A P T E R

HUMAN RESOURCES WEB UPDATEIntroduction

The Human Resources Web Update module allows city and/or county employees to submit requests to update their employee information via the Human Resources Web Inquiry module (see page 1-1). However, licensed customers are also given an option to utilize only the Human Resources Web Update module. Either way, the following information may be updated:

Employee Information The Update Employee Information page allows users to update general employee information such as name, address, marital status, etc. For more information, see Page: Update Employee Information on page 2-2.

Dependants The Add Dependant Information page allows users to add dependents, while the Update Dependant Information page allows users to modify or delete dependant information. For more information, see Page: Add/Update Dependant Information on page 2-7.

Taxes The Update Taxes page allows users to update the amount of taxes that are withheld from each pay check. For more information, see Page: Update Taxes on page 2-13.

Education The Add Education Information page allows users to add education information, while the Update Education Information page allows users to modify or delete education information. For more information, see Page: Add/Update Education Information on page 2-16.

Certification The Add Certification Information page allows users to add certification information, while the Update Certification Information page allows users to modify or delete certification information. For more information, see Page: Add/Update Certification Information on page 2-21.

Each request is submitted and stored in holding tables on the iSeries 400 until the city or county Human Resources department processes the request; the Human Resources department may accept or reject any request. All pending and com-pleted requests may then be viewed in the Human Resources Web Inquiry. For more information, see Human Resources Web Inquiry on page 1-1.


Human Resources Web UpdatePage: Update Employee Information

Page: Update Employee Information

Page Components

User Interface and BehaviorThe Update Employee Information page is accessed via the following:

When Update is clicked on the Employee Information page within the Human Resources Web Inquiry module. For more information, see Page: Employee Information on page 1-6.

NOT DEFINED

The Update Employee Information page allows users to update their name, address, birth date, marital status, contact information, and driver s license information.

Table 2.1 Update Employee Information ComponentsPage Name Page Type File Name Query Names

employee_update Detail employee_update.xsl EMPLOYEE_GENERALEMPLOYEE_PEND_GENERALGET_TABLES



Control Criteria

Business Rules1 Last maximum length = NOT DEFINED characters.2 First maximum length = NOT DEFINED characters.3 Middle maximum length = NOT DEFINED characters.4 Street maximum length = NOT DEFINED characters.5 City maximum length = NOT DEFINED characters.6 Zip Code maximum length = 5 characters.7 Date and Expiration maximum lengths = 2 characters each in the first text-

box, and 4 characters each in the second textbox; accept numeric characters only.

8 Phone # maximum lengths = 3 characters in the first and second text boxes, and 4 characters in the third textbox; accept numeric characters only.

Controls Table 2.2 Update Employee Information Name Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the employees name.

Last Label and Textbox

Input Value = current value Displays the current last name; allows users to enter their new last/family name in the corresponding textbox.

First Label and Textbox

Input Value = current value Displays the current first name; allows users to enter their new first name in the corresponding textbox.

Suffix Label and Drop-down list

Select Selected = current value Displays the current suffix; allows users to select their new suffix in the corre-sponding drop-down list.

Middle Label and Textbox

Input Value = current value Displays the current middle name; allows users to enter their new middle name in the corresponding textbox.

Address Heading Indicates that the following controls per-tain to employees home address.

Street 2 Labels and 2 Text boxes

Input Value = current value Displays the current street address; allows users to enter a new street address in the first textbox and addi-tional address information in the second textbox, such as an apartment number or post office box.

CIty Label and Textbox

Input Value = current value Displays the current city; allows users to enter a new city.



State Label and Drop-down list

Select Selected = current value Displays the current state; allows users to select a new state.

Zip Code Label and Drop-down list

Select Selected = current value Displays the current zip code; allows users to select a new zip code.

Mailing Address Heading Indicates that the following controls per-tain to employees mailing address.

Street 2 Labels and 2 Text boxes

Input Value = current value Displays the current mailing address; allows users to enter a new street address in the first textbox and addi-tional address information in the second textbox, such as an apartment number or post office box.

CIty Label and Textbox

Input Value = current value Displays the current city; allows users to enter a new city.

State Label and Drop-down list

Select Selected = current value Displays the current state; allows users to select a new state.

Zip Code Label and Drop-down list

Select Selected = current value Displays the current zip code; allows users to select a new zip code.

Date of Birth Heading Indicates that the following control per-tains to the employees birth date.

Date Label, Drop-down list, and 2 Text boxes

Select and Input

Selected = current valueValue = current value

Displays the current birth date; allows users to correct the birth month, day, and year.

Marital Status Heading Indicates that the following control per-tains to the employees marital status.

Status Label and Drop-down list

Select Selected = current value Displays the current marital status; allows users to select a status (exam-ples: married, single, divorced).

Contact Heading Indicates that the following control per-tains to the employees contact phone number.

Phone # Label and Textbox

Input Value = current value Displays the current contact phone number; allows users to enter a new contact phone number.

Drivers License Heading Indicates that the following controls per-tain to the employees drivers license information.

Number Label and Textbox

Input Value = current value Displays the current drivers license number; allows users to enter a new drivers license number.

Table 2.2 Update Employee Information Name Controls (continued)

Control TypeHTML




Displayed Information The Update Employee Information fields which display information are stored in the PREMST table.

State Drop-down list

Select Selected = current value Displays the state in which the current drivers license was issued; allows users to select the new issuing state.

Type Drop-down list

Select Selected = current value Displays the current type of drivers license; allows users to select a new type.

Expiration Label, Drop-down list, and Textbox

Input Selected = current valueValue = current value

Displays the current expiration date of the drivers license; allows users to:

Select a new expiration month. Enter a new expiration day

(day of the expiration month). Enter a new expiration year.

Submit Command Button

Input Type = SubmitImage = submit_button.gif

Sends the page employee_insert to Babel, which sends the following update queries to the Babel search engine:

EMPLOYEE_DELETE

EMPLOYEE_INSERT

When complete, the Confirmation page is opened (see page 2-27).

Cancel Update Command Button

A Href = hr.jspImage =cancel_update_button.gif

Sends the page employee_cancel to Babel, then opens the Confirmation page (see page 2-27).

Table 2.2 Update Employee Information Name Controls (continued)

Control TypeHTML


Table 2.3 Update Employee Information GridColumn Field Name Additional Information

Employee Number EMEMP#Name EMLNAM

EMFNAMEMMNAMEMSUFX

EMSUFX => Table #2

Address EMADD1EMADD2EMCITYEMSTATEMZIP

Birth Date EMBRDTMarital Status EMMAR Table #22Drivers License EMLICLicense Type EMLTYP Table #29License Expiration EMLDAT



Information to UpdateThe Update Employee Information fields that will be updated are stored in the PRWBEM table.

License State EMLSTMailing Address EMMAD1

EMMAD2EMMCTYEMMSTEMMZIP

Table 2.4 Update Employee Information TableColumn Field Name Additional Information

Company Code WMCCOD Primary KeyEmployee Number WMEMP# Primary KeyLast Name WMLNAMFirst Name WMFNAMMiddle Name WMMNAMSuffix WMSUFX Table #2Address 1 WMADD1Address 2 WMADD2City WMCITYState WMSTAT Table #1Zip Code WMZIP Table #19Phone Number WMPHNDate of Birth WMBRDTMarital Status WMMAR Table #22License Number WMLICLicense State WMLST Table #1License Type WMLTYP Table #29License Expiration WMLDATMailing Address 1 WMMAD1Mailing Address 2 WMMAD2Mailing City WMCTYMailing State WMST Table #1Mailing Zip Code WMZIP Table #19

Table 2.3 Update Employee Information Grid (continued)Column Field Name Additional Information


Human Resources Web UpdatePage: Add/Update Dependant Information

Page: Add/Update Dependant Information

Page Components

Parameter

Table 2.5 Add/Update Dependant Information ComponentsPage Name Page Type File Name Query Names

employee_update_dependant

Detail employee_update_dependant.xsl

EMPLOYEE_DEPENDANTSEMPLOYEE_PEND_DEPENDANTGET_TABLESGET_DEPENDANT_SEQUENCE

Table 2.6 Update Dependant Information ParameterParameter Value Description

update_type Add Indicates that the user is adding a dependant; display Add Dependant Information in the header. For more information, see Adding Depen-dants on page 2-8.

Update Indicates that the user is changing a dependant; display Update Depen-dant Information in the header. For more information, see Updating Dependants on page 2-10.



User Interface and Behavior

Adding DependantsThe Add Dependant Information page is accessed via the following:

When Add is clicked on the Dependants page within the Human Resources Web Inquiry module. For more information, see Page: Dependants on page 1-19.

NOT DEFINED

The Add Dependant Information page allows users to add dependants.

Control Criteria

Business Rules1 Last maximum length = NOT DEFINED characters.2 First maximum length = NOT DEFINED characters.3 Middle maximum length = NOT DEFINED characters.4 Social Security maximum lengths = 3 characters in the first textbox, 2 char-

acters in the second textbox, and 4 characters in the third textbox; accept numeric characters only.



5 Home Phone and Work Phone maximum lengths = 3 characters each in the first and second text boxes, and 4 characters each in the third textbox; accept numeric characters only.

6 Birth Date maximum lengths = 2 characters in the first textbox and 4 char-acters in the second textbox; accept numeric characters only.

Controls Table 2.7 Add Dependant Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the dependants name.

Last Textbox Input Value = current value on an update

Allows users to enter the dependants last/family name.

First Textbox Input Value = current value on an update

Allows users to enter the dependants first name.

Suffix Drop-down list

Select Value = current value on an update

Allows users to select the dependants suffix (example: Jr.).

Middle Textbox Input Value = current value on an update

Allows users to enter the dependants middle name.

General Information

Heading Indicates that the following controls per-tain to the general information regarding the dependant, such as their gender, relationship to the employee, etc.

Sex Drop-down list


Allows users to enter the dependants gender.

Relationship Drop-down list


Allows users to enter the dependants relationship to the employee (examples: wife, child).

Birth Date Drop-down list and 2 Text boxes

Select and Input

Value = current value on an update

Allows users to select the month the dependant was born, as well as enter the birth day and birth year.

Social Security Number

3 Text boxes Input Value = current value on an update

Allows users to enter the dependants social security number.

Contact Information

Header Indicates that the following controls per-tain to the contact information of the dependant.

Home Phone 3 Text boxes Input Value = current value on an update

Allows users to enter the dependants home phone number.

Work Phone 3 Text boxes Input Value = current value on an update

When applicable, allows users to enter the dependants work phone number.

Ext. Textbox Input Value = current value on an update

When applicable, allows users to enter the dependants phone extension at work.



Updating DependantsThe Update Dependant Information page is accessed via the following:

When Update is clicked on the Dependant Information page within the Human Resources Web Inquiry module. For more information, see Page: Dependant Information on page 1-34.

NOT DEFINED

The Update Dependant Information page allows users to modify dependent information and delete current dependents.



Sends the page dependant_insert to Babel, inserts the record in the depen-dant holding table with a record type of A, then opens the Confirmation page (see page 2-27).

Cancel Command Button

A Href = hr.jspImage = cancel_add_button.gif

Sends the page dependant_cancel to Babel; then removes the pending addi-tion from the dependant holding table.

Table 2.7 Add Dependant Information Controls (continued)

Control TypeHTML




Control Criteria

Business Rules1 Last maximum length = NOT DEFINED characters.2 First maximum length = NOT DEFINED characters.3 Middle maximum length = NOT DEFINED characters.4 Social Security maximum lengths = 3 characters in the first textbox, 2 char-

acters in the second textbox, and 4 characters in the third textbox; accept numeric characters only.

5 Home Phone and Work Phone maximum lengths = 3 characters each in the first and second text boxes, and 4 characters each in the third textbox; accept numeric characters only.

6 Birth Date maximum lengths = 2 characters in the first textbox and 4 char-acters in the second textbox; accept numeric characters only.

Controls Table 2.8 Update Dependant Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the dependants name.

Last Label and Textbox

Input Value = current value on an update

Displays the dependants current last name; allows users to enter the new last/family name.

First Label and Textbox


Displays the dependants current first name; allows users to enter the new first name.

Suffix Label and Drop-down list


Displays the dependants current suffix; allows users to select a new suffix.

Middle Label and Textbox


Displays the dependants current middle name; allows users to enter the new middle name.

General Information

Heading Indicates that the following controls per-tain to the general information regarding the dependant, such as their gender, relationship to the employee, etc.

Sex Label and Drop-down list


Displays the dependants current gen-der; allows users to correct the gender.

Relationship Label and Drop-down list


Displays the dependants relationship to the employee; allows users to correct the relationship selection.

Birth Date Label, Drop-down list and Text boxes

Select and Input

Value = current value on an update

Displays the current birth date; allows users to correct the birth month, day, and year.



Displayed Information The Update Dependant Information fields which display information are stored in the PREDEP table.

Social Security Number

Label and 3 Text boxes

Input Value = current value Displays the dependants current social security number if available; allows users to enter or correct the social secu-rity number.

Contact Information

Header Indicates that the following controls per-tain to the contact information of the dependant.

Home Phone Label and 3 Text boxes


Displays the dependants home phone number; allows users to enter or correct the home phone number.

Work Phone Label and 3 Text boxes


Displays the dependants work phone number when applicable; allows users to enter or correct the work phone num-ber.

Ext. Textbox Input Value = current value on an update

Displays the dependants phone exten-sion at work when applicable; allows users to enter or correct the depen-dants phone extension.



Sends the page dependant_update to Babel, updates the record in the dependant holding table to a record type of C, then opens the Confirma-tion page (see page 2-27).

Delete Command Button

A Href = hr.jspImage = delete_button.gif

Sends the page dependant_delete to Babel; inserts the record into the dependant holding table with a record type of D; then opens the Confirma-tion page (see page 2-27).


A Href = hr.jspImages = cancel_update_button.gif; cancel_delete_button.gif

Sends the page dependant_cancel to Babel; then removes the pending update or deletion from the dependant holding table.

Table 2.8 Update Dependant Information Controls (continued)

Control TypeHTML


Table 2.9 Add/Update Dependant Information TableColumn Field Name Additional Information

Last Name ERLNAMFirst Name ERFNAMMiddle Name ERMNAMRelationship ERREL Table #7Birth Date ERDOBSex ERSEXSocial Security Number ERSS#


Human Resources Web UpdatePage: Update Taxes

Information to UpdateThe Update Dependant Information fields that will be updated are stored in the PRWBDP table.

Page: Update Taxes

Page Components

Home Phone Number ERHPHNWork Phone Number ERWPHN

Table 2.10 Add/Update Dependant Information TableColumn Field Name Additional Information

Company Code WRCCOD Primary KeyEmployee Number WREMP# Primary KeySequence Number WRSEQ# Primary KeyUpdate Type WRRECT Values: a/c/dLast Name WRLNAMFirst Name WRFNAMMiddle Name WRMNAMSuffix WRSUFX Table #2Sex WRSEX Values: M/FRelationship WRREL Table #7Birth Date WRDOBSocial Security Number WRSS#Home Phone WRHPHNWork Phone WRWPHNWork Phone Extension WRWEXT

Table 2.9 Add/Update Dependant Information Table (continued)Column Field Name Additional Information

Table 2.11 Update Taxes ComponentsPage Name Page Type File Name Query Names

employee_update_tax Detail employee_update_tax.xsl

EMPLOYEE_TAX_FEDERALEMPLOYEE_TAX_STATEEMPLOYEE_TAX_SCHOOL1EMPLOYEE_TAX_SCHOOL2EMPLOYEE_TAX_LOCAL1EMPLOYEE_TAX_LOCAL2EMPLOYEE_TAX_OTHEREMPLOYEE_PENDING_TAXGET_TAX_TABLE



User Interface and BehaviorThe Update Taxes page is accessed via the following:

When Update is clicked on the Taxes page within the Human Resources Web Inquiry module. For more information, see Page: Taxes on page 1-21.

NOT DEFINED

The Update Taxes page allows users to modify withholding status; and increase or decrease exemptions and additional tax withholding.

Control Criteria

Business Rules1 The Cancel Update command button is only visible if pending changes to

taxes already exist.

2 Exemptions maximum length = 2 characters; minimum value = 0; maximum value = NOT DEFINED.

3 Additional Tax maximum lengths = NOT DEFINED characters in the first textbox and 2 characters in the second textbox; minimum value = 0.00; maximum value = NOT DEFINED.99.



Controls

GridThe Update Taxes fields are stored in the PRWBTX table.

Table 2.12 Update Taxes Controls

Control TypeHTML


Federal Tax, State Tax, Local Tax 1, Local Tax 2, School Tax 1, School Tax 2, and Other Tax

Headings Indicate that the following controls cor-respond to a specific tax category (examples: federal, state).

Withholding Status Label and Drop-down list

Select Selected = current value Displays the employees current tax withholding status; allows users to select a new withholding status.

Exemptions Label and Textbox

Input Value = current value Displays the current number of tax exemptions the employee is claiming; allows user to enter a new number of tax exemptions.

Additional Tax Label and 2 Text boxes

Input Value = current value Displays the additional tax amount that the employee is having withheld from their pay check; allows users to enter a new tax amount to withhold in addition to the standard withholding, which is calculated by the number of claimed exemptions.



Sends the page tax_insert to Babel, then opens the Confirmation page (see page 2-27).

Cancel Update Command Button

Input Type = SubmitImage = cancel_update_button.gif

Sends the page tax_cancel to Babel, then opens the Confirmation page (see page 2-27).

Table 2.13 Update Taxes TableColumn Field Name Additional Information

Company Code WTCCODEmployee # WTEMP#Federal Withholding Status WTFSTSFederal Exemptions WTFEXAdditional Federal Tax WTFDOLState Withholding Status WTSSTSState Exemptions WTSEXEAdditional State Tax WTSDOLLocal 1 Withholding Status WTLST1Local 1 Exemptions WTLEX1Local 1 Additional Tax WTLDL1


Human Resources Web UpdatePage: Add/Update Education Information

Page: Add/Update Education Information

Page Components

Parameter

Local 2 Withholding Status WTLST2Local 2 Exemptions WTLEX2Local 2 Additional Tax WTLDL2School 1 Status WTSST1School 1 Exemptions WTSEX1School 1 Additional Tax WTSDL1School 2 Status WTSST2School 2 Exemptions WTSST2School 2 Additional Tax WTSDL2Other Status WTOST1Other Exemptions WTOEX1Other Additional Tax WTODL1

Table 2.13 Update Taxes Table (continued)Column Field Name Additional Information

Table 2.14 Add/Update Education Information ComponentsPage Name Page Type File Name Query Name

employee_update_education

Detail employee_update_education.xsl

EMPLOYEE_PEND_EDUCATION

Table 2.15 Add/Update Education Information ParameterParameter Value Description

update_type Add Indicates that the user is adding a record; display Add Education Infor-mation in the header. For more information, see Adding Education Records on page 2-17.

Update Indicates that the user is changing a record; display Update Education Information in the header. For more information, see Updating Educa-tion Records on page 2-19.




Adding Education RecordsThe Add Education Information page is accessed via the following:

When Add is clicked on the Education page within the Human Resources Web Inquiry module. For more information, see Page: Education on page 1-27.

NOT DEFINED

The Add Education Information page allows users to NOT DEFINED.

Control Criteria

Business Rule1 From and To maximum lengths = 2 characters each in the first textbox and

4 characters each in the second textbox; accept numeric characters only.



Controls Table 2.16 Add Education Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the education type and name of the school/institution.

Type Drop-down list

Select Selected = current value on an update

Allows users to select the education level (examples: high school, college).

Name Drop-down list


Allows users to select the name of the educational institution.

Status Heading Indicates the following controls pertain to the major of study.

Major Drop-down list


Allows users to select the major or emphasis of study (examples: account-ing, management, programming).

Dates attended Heading Indicates the following controls pertain to the dates the education was sought.

From Drop-down list and 2 Text boxes


Allows users to specify the date they began the education.

To Drop-down list and 2 Text boxes


Allows users to specify the date they completed the education.



Sends the page education_insert to Babel, inserts the record in the edu-cation holding table with a record type of A, then opens the Confirmation page (see page 2-27).



Sends the page education_cancel to Babel, then removes the pending addition from the education holding table.



Updating Education RecordsThe Update Education Information page is accessed via the following:

When an education Type is clicked on the Education page within the Human Resources Web Inquiry module. For more information, see Page: Education on page 1-27.

NOT DEFINED

The Update Education Information page allows users to NOT DEFINED.



Control Criteria

Business Rule1 From and To maximum lengths = 2 characters each in the first textbox and

4 characters each in the second textbox; accept numeric characters only.

Controls Table 2.17 Update Education Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the education type and name of the school/institution.

Type Label and Drop-down list

Select Selected = current value on an update

Displays the current education type/level; allows users to select a new edu-cational level (example: college).

Name Label and Drop-down list


Displays the current name of the educa-tional institution; allows users to select a different name.

Status Heading Indicates the following controls pertain to the major of study.

Major Label and Drop-down list


Displays the current major or emphasis of study; allows users to select a new major (example: management).

Dates attended Heading Indicates the following controls pertain to the dates the education was sought.

From Label, Drop-down list and 2 Text boxes


Displays the date the educational pro-gram was started; allows users to spec-ify a different start date.

To Label, Drop-down list and 2 Text boxes


Displays the date the educational pro-gram was completed; allows users to specify a different date.



Sends the page education_update to Babel, updates the record in the edu-cation holding table to a record type of C, then opens the Confirmation page (see page 2-27).



Sends the page education_delete to Babel; inserts the record into the edu-cation holding table with a record type of D; then opens the Confirmation page (see page 2-27).



Sends the page education_cancel to Babel, then removes the pending update or deletion from the education holding table.


Human Resources Web UpdatePage: Add/Update Certification Information

Displayed Information The Update Education Information fields which display information are stored in the PREEDC table.

Information to UpdateThe Update Education Information fields that will be updated are stored in the PRWBED table.

Page: Add/Update Certification Information

Page Components

Table 2.18 Update Education Information GridColumn Field Name Additional Information

Type EEETYP Table #7Institution EEINST Table #8Major EEMAJR Table #9From EEFDATTo EETDAT

Table 2.19 Update Education Information GridColumn Field Name Additional Information

Company Code WECCODEmployee Number WEEMP#Sequence WETSEQRecord Type WERECTEducation Type WEETYP Table #7Institution WEINST Table #8Major WEMAJR Table #9Attendance From date WEFDATAttendance To date WETDAT

Table 2.20 Add/Update Certification Information ComponentsPage Name Page Type File Name Query Names

employee_update_certification

Detail employee_update_certification.xsl

EMPLOYEE_CERTIFICATIONEMPLOYEE_PEND_CERTIFICATION



Parameter


Adding CertificationThe Add Certification Information page is accessed via the following:

When Add is clicked on the Certification page within the Human Resources Web Inquiry module. For more information, see Page: Certification on page 1-30.

NOT DEFINED

The Add Certification Information page allows users to NOT DEFINED.

Table 2.21 Add/Update Certification Information ParameterParameter Value Description

update_type Add Indicates that the user is adding a record; display Add Certification Infor-mation in the header. For more information, see Adding Certification on page 2-22.

Update Indicates that the user is changing a record; display Update Certification Information in the header. For more information, see Updating Certifica-tion on page 2-24.



Control Criteria

Business Rules1

Controls Table 2.22 Add Certification Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the certificate name and certify-ing body/institution.

Type Drop-down list

Select Selected = current valueon an update

Allows users to select the type of certifi-cation received (examples: IT Trainer).

Certifying Body Drop-down list


Allows users to select the name of the certifying institution.

Dates Heading Indicates that the following controls per-tain to the dates that the employee obtained the Certification as well as when it will need to be renewed.

Certification Drop-down list and 2 Text boxes


Allows users to specify the date certifi-cation was earned.

Expiration Drop-down list and 2 Text boxes


Allows users to specify the date certifi-cation will expire.

Costs Heading

Course 2 Text boxes Input Value = current value on an update

Expense 2 Text boxes Input Value = current value on an update



Sends the page certification_insert to Babel, inserts the record in the certification holding table with a record type of A, then opens the Confirmation page (see page 2-27).



Sends the page certification_cancel to Babel, then removes the pending addition from the certification holding table.



Updating CertificationThe Update Certification Information page is accessed via the following:

When a certification Type is clicked on the Certification page within the Human Resources Web Inquiry module. For more information, see Page: Certification on page 1-30.

NOT DEFINED

The Update Certification Information page allows users to NOT DEFINED.

Control Criteria

Business Rules1

Controls Table 2.23 Update Certification Information Controls

Control TypeHTML


Name Heading Indicates that the following controls per-tain to the certificate name and certify-ing body/institution.



Type Label and Drop-down list

Select Selected = current valueon an update

Displays the type of the certification the employee received; allows users to select a different certification.

Certifying Body Label and Drop-down list


Displays the name of the institution that certified the employee; allows users to select a different institution.

Dates Heading Indicates that the following controls per-tain to the dates that the employee obtained the Certification as well as when it will need to be renewed.

Certification Label, Drop-down list, and 2 Text boxes


Displays the current date the certifica-tion was earned; allows users to specify a new certification date.

Expiration Label, Drop-down list, and 2 Text boxes


Displays the current date the certifica-tion will expire; allows users to specify a new expiration date.

Costs Heading

Course Label and 2 Text boxes


Expense Label and 2 Text boxes




Sends the page certification_insert to Babel, inserts the record in the certification holding table with a record type of A, then opens the Confirmation page (see page 2-27).



Sends the page certification_delete to Babel; inserts the record into the certification holding table with a record type of D; then opens the Con-firmation page (see page 2-27).



Sends the page certification_cancel to Babel, then removes the pending update or deletion from the cer-tification holding table.

Table 2.23 Update Certification Information Controls (continued)

Control TypeHTML




Displayed Information The Update Certification Information fields which display information are stored in the PRECRT table.

Information to UpdateThe Update Certification Information fields that will be updated are stored in the PRWBCE table.

Table 2.24 Update Certification Information GridColumn Field Name Additional Information

Certifying Type EACTYP Table #4Certifying Body EACBDY Table #5Certification Date EACDATExpiration Date EAEDATCourse Cost EACOSTCourse Expense EAEXP

Table 2.25 Update Certification Information GridColumn Field Name Additional Information

Company Code WCCODEmployee Number WCEMP#Sequence WCTSEQRecord Type WCRECT Values: A/C/DCertification Type WCCTYP Table #4Certifying Body WCBDY Table #5Certification date WCCDATExpiration date WCEDATCourse Cost WCCOSTCourse Expense WCEXP


Human Resources Web UpdatePage: Confirmation

Page: Confirmation

Page Components

User Interface and BehaviorThe Confirmation page is displayed whenever an update request is submitted. The following table lists the pages that utilize the Confirmation page, as well as their associated page type, executed update queries, and holding table.

Table 2.26 Confirmation ComponentsPage Name Page Type File Name Query Name

NOT DEFINED NOT DEFINED

confirmation_hr.xsl NOT DEFINED


Human Resources Web UpdatePage: Confirmation

Displaying the Confirmation pageThere are several pages within Logos NetToGov which display the Confirma-tion page when a request is submitted. For more information, refer to the fol-lowing:

Table 2.27 Logos NetToGov pages that utilize a Confirmation PagePage Name Page Type Update Query Holding Table

certification_cancel Update EMPLOYEE_CERTIFICATION_DELETE PRWBCEcertification_delete Update EMPLOYEE_CERTIFICATION_DELETE

EMPLOYEE_CERTIFICATION_INSERT

PRWBCE

certification_insert Update EMPLOYEE_CERTIFICATION_INSERT PRWBCEcertification_update Update EMPLOYEE_CERTIFICATION_DELETE

EMPLOYEE_CERTIFICATION_INSERT

PRWBCE

dependant_cancel Update EMPLOYEE_DEPENDANT_DELETE PRWBDPdependant_delete Update EMPLOYEE_DEPENDANT_DELETE

EMPLOYEE_DEPENDANT_INSERT

PRWBDP

dependant_insert Update EMPLOYEE_DEPENDANT_INSERT PRWBDPdependant_update Update EMPLOYEE_DEPENDANT_DELETE

EMPLOYEE_DEPENDANT_INSERT

PRWBDP

education_cancel Update EMPLOYEE_EDUCATION_DELETE PRWBEDeducation_delete Update EMPLOYEE_EDUCATION_DELETE

EMPLOYEE_EDUCATION_INSERT

PRWBED

education_insert Update EMPLOYEE_EDUCATION_INSERT PRWBEDeducation_update Update EMPLOYEE_EDUCATION_DELETE

EMPLOYEE_EDUCATION_INSERT

PRWBED

employee_delete Update EMPLOYEE_DELETE PRWBTXemployee_insert Update EMPLOYEE_DELETE

EMPLOYEE_INSERT

PRWBEM

employee_tax_delete Update TAX_CANCEL PRWBEMtax_insert Update EMPLOYEE_TAX_DELETE

EMPLOYEE_TAX_INSERT

PRWBTX

web_header_deleteweb_header_insert

Update CERTIFICATION_DELETECERTIFICATION_INSERT

CERTIFICATION_UPDATE

DEPENDANT_DELETE

DEPENDANT_INSERT

Net To Gov

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