NDLI PARTNERS’ INTERACTIONS · Prof. P P Das, CSE, IIT, Kharagpur TERMS OF REFERENCE TO...

NDLI PARTNERS’ INTERACTIONS

National Digital Library of IndiaDevelopment of National Digital Library of India – Towards Building a National Asset

Prof. PARTHA PRATIM DAS

[email protected]

Joint PI, NDLI Project, NME-ICT, MHRD

Indian Institute of Technology, Kharagpur

N D L I P A R T N E R S M E E T &

N A T I O N A L W O R K S H O P O N C O P Y R I G H T I S S U E S I N D I G I T A L L I B R A R I E S

N D L I P R O J E C T , I N D I A N I N S T I T U T E O F T E C H N O L O G Y K H A R A G P U R

0 8 - F E B - 2 0 1 8

N M E I C T : N a t i o n a l M i s s i o n o n E d u c a t i o n t h r o u g h I n f o r m a t i o n a n d C o m m u n i c a t i o n

T e c h n o l o g y

WINNER mBillionth South Asia Award 2017: in Learning and Education Category for Android Mobile App

mailto:[email protected]

Prof. P P Das, CSE, IIT, Kharagpur

T E R M S O F R E F E R E N C E T O C O N T R I B U T E T O N D L I

08/02/2018

Content Partners:Roles and Responsibilities

The worth of a librarian should be gauged by his power of attracting and looking after such circles by acting asthe intermediary of an intimacy of relationship between reader and the library. – Rabindranath Tagore

IIT, Kharagpur

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Roles and Responsibilities

08/02/2018IIT, Kharagpur

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Declare Partnership Display NDLI Content Partner Certificate Link to NDLI from

Institute Website Library Website

MoU Understand terms of agreement Sign at an institutional level

IDR Setup IDR in Institutional LAN Register with OPENDOAR / ROADMAP OAI-PMH / OAI-ORE compliance for

harvesting / full-text access Allow external access Ensure 24x7 Uptime

Copyright Share with Care Protection for self Shield for NDLI

Content Encourage faculty, students, staff to contribute Add Content Create and Curate Metadata Update Periodically

User Register as an Institution Add users in bulk or send to NDLI Persuade registered users to activate Persuade activated users to use

Promote Organize User Workshop Identify and Integrate Source


H E A L T H C H E C K

08/02/2018

NDLI Partners Feedback Questionnaire

IIT, Kharagpur

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NDLI Partners’ Feedback Questionnaire


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1. Institution2. E-mail Id3. Mobile No.4. Do you feel your institute should have an Institutional Digital Repository (IDR) to share

learning contents generated in your institute with learners at large? (tick one) Yes No

5. Do you think integration of IDR of your institute with NDLI can help in wider dissemination of learning contents generated in your institute? (tick one)

Yes No

6. Status of your IDR (tick one) No plan to set up IDR IDR being set up but not yet operational Running but goes down frequently Running but occasionally goes down Running stably




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7. Bottlenecks in setting up or stable running of IDR (tick one or multiple) Internet connectivity unstable UPS problem Air-conditioning problem Server (hardware) problem Software problem Not having trained staff Others

8. Reason for not having trained staff for IDR (tick one) None from institute attended the IDR training yet Training attended but still gap exists Staff who was trained left Not having staff who can be trained Others

9. Was the IDR training conducted by NDLI effective? (tick one) Yes No Not aware of any such training




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10. Why IDR training conducted by NDLI was not effective? (tick one) (*) Training quality not upto the mark Person who underwent training didn’t have proper background Training programs are infrequent Training programs didn’t cover all regions/areas Post training hand-holding support provided by NDLI in remote mode not adequate

11. Can IDR Service of NDLI address your IDR infrastructure issue? (tick one) Yes No Not aware of the IDR Service

12. Is content sourcing for IDR smooth? (tick one) Yes No

13. Bottlenecks in sourcing contents for inclusion in your IDR (tick one or multiple) Absence of institutional directive and process Senate permission not available Faculties/Scholars not willing to share Faculties/Scholars not permitting dissemination due to IP issue Digitization problem Metadata creation problem Others




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14. Do you have any guideline for selecting contents for inclusion in your IDR? (tick one) Yes No

15. List the guideline check points used to select contents for inclusion in your IDR (*)16. Do you check Copyright of contents prior to inclusion in your IDR? (tick one)

Yes No

17. List the Copyright check points used to check Copyright of contents prior to inclusion in your IDR (*)18. Will you adopt NDLI metadata schema for your IDR for improved searching/filtering and faster integration

with NDLI? (tick one) Not familiar with NDLI metadata schema No, because NDLI metadata schema is too elaborate Yes

19. Are you regularly registering your new students, faculty members and staff in NDLI through the Institutional Registration facility of the NDLI portal? (tick one)

Yes No




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20. Reason for not regularly registering your users in NDLI through the Institutional Registration facility of the NDLI portal (tick one)

Not aware of Institutional Registration facility of the NDLI portal Not done Institutional Registration Institutional Registration facility cumbersome Not clear how to register users through Institutional Registration facility Registering users through Institutional Registration facility cumbersome Difficulty in acquiring users’ data (First Name, Last Name and e-mail Id) in our institute Others

21. Why your users are not activating NDLI registration? (tick one) Not aware that users are not activating NDLI registration Mail id inactive or not used Not interested in NDLI Others

22. Do your users use NDLI? (tick one) Never Very rarely Rarely Fairly frequently Frequently Don’t have any information




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23. Reason for low use of NDLI (tick one) Users not aware of NDLI No useful content available in NDLI NDLI User Interface not friendly Users not trained User support from NDLI not available Don’t have any information

24. Action required to improve NDLI usage (tick one) Run poster campaign in the institute Put NDLI snippet in institute website Conduct awareness and user training session among users

25. Are you willing to conduct NDLI awareness and user training session for users of your institute using the materials provided by NDLI? (tick one)

Yes No




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26. List action points you would recommend to improve upon NDLI

27. List any other training program that you feel NDLI need to conduct

28. Your overall assessment about effectiveness of NDLI (tick one) Very Poor

Poor

Average

Good

Very Good

29.(Additional):List action points you would recommend to strengthen collaboration between your institute and NDLI


Feedback Response: Q4


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Do you feel your institute should have an Institutional Digital Repository (IDR) to share learning contents generated in your institute with learners at large?




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Do you think integration of IDR of your institute with NDLI can help in wider dissemination of learning contents generated in your institute?




14

Status of your IDR




15

Bottlenecks in setting up or stable running of IDR

1. Internet connectivity unstable

2. UPS Problem3. Air-conditioning problem4. Server (hardware) problem5. Software problem6. Not having trained staff7. Others




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Reason for not having trained staff for IDR




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Was the IDR training conducted by NDLI effective?




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Why IDR training conducted by NDLI was not effective?




19

Can IDR Service of NDLI address your IDR infrastructure issue?




20

Is content sourcing for IDR smooth?




21

Bottlenecks in sourcing contents for inclusion in your IDR

1) Absence of institutional directive and process2) Senate permission not available3) Faculties/Scholars not willing to share4) Faculties/Scholars not permitting

dissemination due to IP issue5) Digitization problem6) Metadata creation problem7) Others




22

Do you have any guideline for selecting contents for inclusion in your IDR?


Feedback Response: Q15List the guideline check points used to select contents for inclusion in your IDR


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Own copyrighted material –Institute or Staff / Faculty / Student ETD only – PhD, Mini Project, w/ or w/o

delayed access Published works such as journal articles,

conference proceedings/papers, book/book chapters, technical papers, patents etc.

Key events documentation including audio visual Annual Reports

In-house documents - Academic Calendar, IUCAA preprints, posters prepared for the National Science Day, Projects by Summer School students.

News clippings related to IUCAA Photographs of the founder

Scopus data Collection Policy of IDR Institutional Mandate

http://oar.icrisat.org/mandate.html ICAR Guidelines Research and Publication Department of

IIMA

Very old / rare documents Contents published before 1940, useful

for social sciences

Personal donations

http://oar.icrisat.org/mandate.html




24

Do you check Copyright of contents prior to inclusion in your IDR?


Feedback Response: Q17List the Copyright check points used to check Copyright of contents prior to inclusion in your IDR


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IDR Policy

Institutional Policy

Publishers' copyright policy for the journals

SHERPA/RoMEO - Publisher copyright policies & self-archiving

Plagiarism checking by Turnitin

Thorough & Manual Check

Copyright free

Declaration from Author/s

Permission from Publisher

MoU

Year of Publication – more than 50 years




26

Will you adopt NDLI metadata schema for your IDR for improved searching/filtering and faster integration with NDLI?




27

Are you regularly registering your new students, faculty members and staff in NDLI through the Institutional Registration facility of the NDLI portal?




28

Reason for not regularly registering your users in NDLI through the Institutional Registration facility of the NDLI portal




29

Why your users are not activating NDLI registration?




30

Do your users use NDLI?




31

Reason for low use of NDLI




32

Action required to improve NDLI usage




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Are you willing to conduct NDLI awareness and user training session for users of your institute using the materials provided by NDLI?


Feedback Response: Q26List action points you would recommend to improve upon NDLI


34 Promotion

Aggressive Promotion / Marketing of NDLI / Social Media At technical conferences

Training & Awareness Regular workshops One day training/orientation (user) programs Quiz / Various Competitions Posters Display Online training / Hands on demo

Contents Good resources – Full text Open Contents – especially school (all boards) Ensuring the e-resources of specific disciplines Frequent addition

QoS Uninterrupted service

Support NDLI to provide server facilities / Sponsor project: IDR Service Regional Center

Statistics List of Partners – List of resources / List of Publishers / Usage

statistics

Policies IR / Contents (Inclusion) / Copyright / Plagiarism Policy

Feedback & Update User feedback Regular exchange of opinion amongst institutes Monthly or fortnightly updates through mail

Inclusion Professional societies: Geological Society, CSI, Zoological

Society, etc. Research Labs: CSRI, ICAR, ICSSR, etc. Various university especially remote and new university

Features Catalogue Service Author Disambiguation: ORCID

On existing / ongoing aspects MoU with all Universities/institutions Designate University Librarian as Coordinator for NDLI Support services to develop IDR in the institutions through

MoU Put NDLI snippet in Institute website Features: Multi-lingual, DA Support, and Filters


Feedback Response: Q27List any other training program that you feel NDLI need to conduct


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Training on Trainers

Content Awareness Programme

Digitization and Scanning

Cloud Computing / RFID technology

Digital Data Management and Curation

Skill Development for Librarians for Management of Digital Libraries

Yearly minimum one training program among content partners

Copyright




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Your overall assessment about effectiveness of NDLI


Feedback Response: MoreList action points you would recommend to strengthen collaboration between

your institute and NDLI


37

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NDLI PARTNERS’ INTERACTIONS · Prof. P P Das, CSE, IIT, Kharagpur TERMS OF REFERENCE TO...

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