Indian Institute of Technology, Kharagpur Kharagpur … · Page 1 of 12 Indian Institute of...
Transcript of Indian Institute of Technology, Kharagpur Kharagpur … · Page 1 of 12 Indian Institute of...
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Indian Institute of Technology, Kharagpur
Kharagpur 721 302, WB, India
Sub: CCTV SURVEILLANCE SYSTEM AND ACCESSORIES FOR COMPUTER &
INFORMATICS CENTRE, IIT KHARAGPUR
Ref: Tender Notice No. IIT/CIC/CCTV/2017-18/30 dated 24th October, 2017
Indian Institute of Technology Kharagpur invites sealed two part bids from reputed Original
Equipment Manufacturers (OEMs) OR their Authorized Dealers/Distributor who have adequate
credential for supplying, installing and maintaining surveillance system for large organization,
IITs or similar Autonomous Institutions /Universities, Government /Public Sector Undertakings,
etc., for supplying and implementation of CCTV Surveillance System along with all necessary
Accessories for Computer & Informatics Centre(CIC), IIT Kharagpur on TURN KEY BASIS with
one year comprehensive onsite warranty at CIC IIT Kharagpur. The entire job must be
completed within 30 days from the issue of Purchase Order.
Interested OEM or their authorized dealers/distributors are requested to send their sealed bids
under a two cover system as per requirement mentioned in tender document, along with the
Technical Specifications & Compliance Certificate as mentioned in Annexure – 1 (Technical
Features) and the quantity as specified in tender document.
The proposal has to be sent in a sealed packet, containing two separate sealed
envelopes (Technical Bid and Price Bid) duly superscripted with Reference Number (Tender
Notice No. (IIT/CIC/CCTV/2017-18/30 dated 24th October, 2017), to the Office of the
Head, Computer & Informatics Centre, Indian Institute of Technology, Kharagpur, P.O.
Kharagpur Technology, PIN : 721 302 on or before 14th November, 2017 by 03:00 pm.
The technical bids (should also contain detailed un-priced bill of material) which will be opened
on 14th November, 2017 by 03:30 pm in the presence of the vendors or their authorized
representatives and price bids will be opened (to be notified separately), only of those firms,
who will be found technically qualified/shortlisted, after evaluation of their technical bids.
Head Computer & Informatics Centre Copy to: 1. Institute website 2. Notice Board 3. CPPP
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CCTV SURVEILLANCE SYSTEM AND ACCESSORIES FOR COMPUTER &
INFORMATICS CENTRE, IIT KHARAGPUR
Indian Institute of Technology, Kharagpur has a huge state-of-the-art IT infrastructure to provide
IT related services to the campus community. It has couple of PC Labs, Server Labs,
networking Lab & helpdesk functioning on 24x7 basis in Computer & Informatics Centre (CIC).
In view of this Institute has decided to procure CCTV surveillance system for Computer &
Informatics Centre to strengthen its security.
1. Scope of work:
The scope of the work includes supply, installation, commissioning and integration of 14 nos. of
IP based CCTV Surveillance system at different location of Computer & Informatics Centre,
IIT Kharagpur as per the tender specifications. The work includes
I. Supply and installation of the IP Cameras on walls/ceilings with proper wall/ceiling
mounting arrangement. IIT Kharagpur will provide the list of locations where the cameras
are to be deployed.
II. Complete configuration and integration of all the components of the security surveillance
system on the existing IP network of the Institute will have to be carried out by the
selected vendor.
III. Monitoring of the digital video signal from all cameras on large screen LED display units
for online monitoring of all camera outputs in tiled display format at the specified location
and additional stations over web browsers will be the responsibility of the selected
vendor.
IV. The Central Monitoring Station (CMS) has necessary network connectivity and UPS to
power the centralized equipment like NVR, Monitors, Storage system etc.
V. The CMS should have the video recorder facility for storing signals from all 14 cameras
for a period of 30 days with 720p resolution.
VI. The 32 ports of the NVR (Network Video Recorder) should be achieved by cascading a
maximum of two NVR’s for future requirement.
VII. Provision must be there for taking backup of the recorded video on external HDD.
VIII. All equipment and accessories of the whole system are to be as per technical
specifications given in Annexure-1 (Technical Features).
IX. All the items supplied shall be designed for smooth, efficient and trouble free operation
in tropical humid climate of 45 degree Celsius ambient temperature and a humidity of
90%.
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X. All the items supplied shall be complete with approved safety devices, wherever a
potential hazard to personnel exists, and with provision for safe access to personnel to
and around the instrument for operational and maintenance functions.
XI. It is to be noted again that any item not covered in the specification but essential for
proper installation, operation and maintenance of the CCTV System shall be included
and executed by the vendor without any additional cost.
XII. The system should be scalable and support multi branded IP cameras. Complete
delivery of the material (hardware and software) and installation has to be accomplished
within thirty days of receipt of the purchase order, failing which Liquidation Damage (LD)
can be imposed as per Institute purchase rules.
XIII. The vendor should supply all required hardware, software and licenses to meet the
technical specifications. Part bid will not be entertained. All licenses provided must be
perpetual.
XIV. The onsite comprehensive warranty period of one year will start after successful
installation, commissioning and integration of CCTV surveillance system Final
acceptance and certification will be done by Head, Computer & Informatics Centre, IIT
Kharagpur.
XV. Replacement of defective equipment item and shipment of the same should be
the responsibility of the selected vendor without any financial commitment from IIT
Kharagpur. The same has to complete within five working days.
XVI. In case of any future expansion/up-gradation necessary changes in the configuration
has to be done by the selected vendor for smooth integration/migration without any extra
cost during warranty period.
XVII. All necessary documentation related to time-to-time configuration has to done by the
selected vendor.
XVIII. The vendor will be liable for any hardware and software up-gradation for maintenance
without any extra cost during warranty period.
XIX. The vendor should supply all required hardware, software and licenses to meet the
technical specifications. Part bid will not be entertained.
XX. The entire job must be completed within 30 days from the issue of Purchase Order.
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2. Submissions of Bids:
I. Technical bid (should also contain detailed un-priced bill of material) and price bids
should be sealed and quoted separately. The technical bid will be evaluated first for
technical suitability. If necessary, the bidder may be asked to demonstrate the features
of their product at IIT Kharagpur before final technical qualification. Only technically
qualified bids would be considered for price comparison. Price bid should contain the
priced bill of material showing prices for hardware, software, and services with
applicable taxes for each shown separately, as well as a total price shown in the given
format (Annexure-2) inclusive of all taxes. Total price quoted in the given price bid
format as per tender should match the total price calculated from the priced bill of
material. In case of any ambiguity, the unit rate quoted in the priced bill of material will
be considered as the final price.
II. The technical bid should contain the technical solution as per the requirement specified
in Annexure-1 (Technical Features). For each of the features specified in Annexure-1,
the technical solution should have a description of how the proposed solution achieves
that feature. If necessary, the bidder may point to the relevant page number of any
technical documentation of the OEM that contains the description of the feature.
III. Bill of Materials should mention model number indicating relevant part numbers for each
component wherever applicable.
IV. Technical bid should contain the tender document signed by authorized signatory of the
bidder as a token of acceptance of specifications, requirements and terms and
conditions.
V. Technical bid should contain all relevant technical details; printed technical leaflet of
models quoted and other details, which may be necessary to ensure that the bid is
complete in all respect e.g. technical specification must also contain a point wise
compliance statement from the vendor.
VI. Technical bid should also contain a signed “compliance certificate” Annexure – 1
(Technical Features) duly counter signed by the manufacturer or bidder.
VII. The authorization letter issued by the OEM (specifically against this tender) should be
enclosed in original for the Dealers/Distributors.
VIII. If necessary, the vendor may be required to give presentation/demonstration on the
systems offered as well as arrange site visit, where vendor has installed and integrated
similar solution.
IX. Bidder should have their own office, support and implementation team in Kolkata.
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X. Bidders should also enclose the following documents in the technical bid as proof of their
credential:
Tender fee
Earnest Money Deposit (EMD)
Trade License / Certificate of Registration
Copies of PAN Card, GST registration no.
Copies of IT return for last three years
Signed tender document as a token of acceptance for the Terms &
Conditions specified in various sections of the tender document
Three order copies as a proof of successful completion of similar type of job
in three different organizations within three years.
3. Delivery, Installation & Liquidated Damage:
I. Complete delivery of the material and installation has to be accomplished within 30 days
of receipt of the purchase order, failing which Liquidation Damage (LD) can be imposed
as per Institute rules.
4. Warranty & Maintenance:
I. The vendor should provide onsite comprehensive OEM warranty for ONE YEAR on all
items supplied. All products should have 1 year 8x5xNBD support commitment with
back-to- back agreement with OEM. For the entire warranty period, latest software
updates for all products should be available free of any additional cost.
II. During the warranty period, the vendor will undertake the comprehensive maintenance
of the entire components (hardware, software and accessories supplied by them) as
described in Scope of Work. Vendor’s appointed personnel should attend and resolve
any call of defect or non-functionality of newly installed surveillance system within 24
hours after intimation from IIT Kharagpur.
III. Replacement of defective equipment and shipment of the same should be the
responsibility of the selected vendor without any financial commitment from IIT
Kharagpur. The same has to complete within five working days.
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5. General Terms & Conditions:
I. Last Date of Submission of Sealed Bids: 14th November, 2017 by 03:00 pm. (In the
Office of the Head, Computer & Informatics Centre, IIT Kharagpur, Indian Institute of
Technology Kharagpur).
II. Date of opening of the Technical Bids: 14th November, 2017 by 03:30 pm. (In the
Office of the Head, Computer & Informatics Centre, Indian Institute of Technology
Kharagpur).
III. Payment Terms: No advance payment will be made. However 90% (value of the
purchase order) payment will be made after successful completion of installation and
balance 10% of the payment will be made on submission of Bank Guarantee of 10% of
the total purchase value valid for a period of one year plus sixty days issued by
any Nationalized /Commercial bank.
IV. Price: Price should be quoted in Indian Rupees only on free delivery at site inclusive of
all taxes and incidental charges.
V. Custom Duty Exemption Certificate (51/96) / Excise Duty (10/97) Exemption Certificate
will be issued to the Selected Bidders as applicable in Institute rules.
VI. Tender Fee: An amount of Rs.1000.00 (Rupees One thousand only) as tender fee
(nonrefundable) has to be paid in the form of Demand Draft from any Bank in favour of
“Indian Institute of Technology Kharagpur”, payable at “Kharagpur”. Quotation will not be
accepted without the Tender Fee. Tender fee should be enclosed separately in an
envelope and stapled with the Technical Bid.
VII. Earnest Money Deposit (EMD): An amount of Rs.30, 000.00 (Rupees thirty thousand
only) (Refundable) in the form of Demand Draft drawn in favour of “Indian Institute of
Technology Kharagpur”, payable at Kharagpur. E.M.D. should be enclosed separately in
an envelope and stapled with the Technical Bid document superscripting EMD. The
validity of the EMD should be 6 (six) months from the date of issue. Any bid without EMD
will summarily be rejected. No interest is payable on EMD. EMD will be refunded to the
unsuccessful bidder after finalization of the tender process. The EMD of vendor awarded
with the contract to be treated as part of security deposit towards Performance
Guarantee. No interest is payable on Security Deposit. Security Deposit shall be
forfeited if the selected vendor fails to execute the contract after receiving the same.
VIII. Conditional Offer will not be accepted.
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IX. Period of Validity: Bids shall remain valid for acceptance for a period of 120 days from
the date of opening of the price bid but any benefit for downward revision of prices
should be extended to the IIT Authority.
X. Past Performance of the Vendors will be judged at the time of Technical evaluation.
XI. All necessary passive networking work will be taken care by CIC separately before the
installation of surveillance system.
6. Acceptance of Tender
I. The Institute does not bind itself to offer any explanation to those bidders whose
technical bids have not been found acceptable by the evaluation.
II. The Institute does not bind itself to accept the lowest tender and reserves the right to
reject any or the entire tender received without assigning any reason thereof.
III. The bids (technical and price bids) once submitted shall be the property of the Institute
and shall not be returned to the vendor in future.
IV. A bid submitted with false information will not only be rejected but the vendor may also
be debarred from participation in future tendering processes.
V. Canvassing in any form not only invites disqualification in this tender but also debar the
vendor participation in the future tendering processes.
VI. Opening of Price Bids: The Price Bid(s) of only those vendor(s) who are found
technically qualified will be opened. The date and time will be informed separately.
VII. Authorized representative (with proper authorization letter to attend opening of technical
bids and also for opening of price bids) may be present at the time of opening of
Technical Bids/Price Bids.
VIII. Director may accept or reject any or all the bids in part or in full without assigning any
reason and does not bind himself to accept the lowest bid. The Institute at its discretion
may change the quantity/upgrade the criteria/drop any item or part thereof at any time
before placing the Purchase Order. In case of any dispute, the decision of the Director of
this Institute shall be final and binding on the bidders.
IX. All components in tender must qualify in technical specification. If any component fails to
qualify in technical evaluation this will lead to rejection of the bid.
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7. Governing Laws
This Tender Document and the Contract shall be governed by and interpreted in
accordance with Laws in force in India. The Courts at Midnapur shall have exclusive
jurisdiction in all matters arising under the contract.
For any query pertaining to this tender, correspondence may be addressed to:
The Head, Computer & Informatics Centre
Indian Institute of Technology,
Kharagpur-721 302
Email: [email protected]
In case the due date for submission and/or opening of the tender happens to be a holiday, the
same will be accepted on the next working day. The timings will however remain unchanged.
Please Note that the Institute remains closed during Saturdays & Sundays.
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ANNEXURE-1 (TECHNICAL FEATURES)
Supply, installation, testing and commissioning of CCTV Camera along with required
accessories on turnkey basis
Important Conditions:
1. The major components of the whole system comprising the Camera and Network Video
Recorder must be from the same OEM.
2. Bidders should submit tender specific MAF from the OEM for camera and NVR.
Bill of materials:
A. 2 Megapixel 1080p weatherproof IP Dome IR Camera equipped with IR LED : 01 no.
B. 2 Megapixel 1080P weatherproof IP bullet IR Camera equipped with IR LED : 13 nos.
C. 16 Channel Network Video Recorder (NVR) : 01 no.
D. LED Display Panel (42 inch or more) : 01 no.
E. HDMI Cable : 01 no.
F. HDDs (Required for storing videos of 32 cameras for 30 days @720 resolution): 02 nos.
G. 24-port Network POE switch to connect all Cameras : 01 no.
H. Installation, testing and commissioning : As required
A. 2 Megapixel 1080p weatherproof IP Dome Camera equipped with IR LED
Feature Specification Complied(Yes/No)
Image Sensor Approx. 1/2.8 type CMOS image sensor or better
Min Illumination 0.2 lx / F2.0 (color), 0 lx / F2.0 (IR on) or better
Gain Auto/ Manual
Back light compensation OFF/ BLC/ HLC/ WDR
Shutter speed Auto/ Manual, 1/3(4) sec~1/100000 sec
Day / Night Auto(ICR) / Color/ Black & White
IR LEDs Irradiation distance: 30 m or more with built-in IR LEDs
White Balance Auto/ Natural/ Street Lamp/ Outdoor/Manual
Digital Noise Reduction 3DNR ON/ OFF
Tampering/ Audio/ Alarm Detection
On/Off
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Focal Length 3.6 mm or better
Angular Field of View H: 87° V: 48° or better
Network 10BASE-T/ 100BASE-TX, RJ45 connector
Resolution 1080P(1920x1080) or better
Image compression H.265/ H.264/ MJPEG
Protocol IPv4/ IPv6, HTTP, HTTPS, SSL, TCP/ IP, UDP,UPnP, ICMP, IGMP,SNMP, RTSP, RTP, SMTP,NTP, DHCP, DNS, DDNS, FTP, QoS, 802.1x
Ambient Operating Temperature / Humidity
(-) 30 degree C to (+) 60 degree C / 10% - 90% (no condensation)
Water and Dust Resistance
Main body: IP66
PoE IEEE 802.3af compliant
Vandal Resistant Compliant with IK10 (IEC62262)
Device Compliant OnVIF, PoE
Certification CE, FCC, UL
B. 2 Megapixel 1080P weatherproof IP bullet Camera equipped with IR LED
Feature Specification Complied(Yes/No)
Image Sensor Approx. 1/2.8 type CMOS image sensor or better
Min Illumination 0.2 lx / F2.0 (color), 0 lx / F2.0 (IR on) or better
Gain Auto/ Manual
Back light compensation OFF/ BLC/ HLC/ WDR
Shutter speed Auto/ Manual, 1/3(4) sec~1/100000 sec
Day / Night Auto(ICR) / Color/ Black & White
IR LEDs Irradiation distance: 30 m or more
White Balance Auto/ Natural/ Street Lamp/ Outdoor/Manual
Digital Noise Reduction 3DNR ON/ OFF
Privacy masking Up to 4 areas
Video Motion Detection Off/ On (4 Zone, Rectangle)
Tampering Detection On/Off
Focal Length 3.6 mm (5/32 Inches)
Angular Field of View H: 87° V: 48° or better
Network 10BASE-T/ 100BASE-TX, RJ45 connector
Resolution 1080P(1920x1080) or better
Image compression H.265/ H.264/ MJPEG
Frame Rate 1 to 50/60fps
Protocol IPv4/ IPv6, HTTP, HTTPS, SSL, TCP/ IP, UDP,UPnP, ICMP, IGMP,SNMP, RTSP, RTP, SMTP,NTP, DHCP, DNS, DDNS, FTP, QoS, 802.1x
Ambient Operating Temperature / Humidity
(-) 30 degree C to (+) 60 degree C / 10% - 90% (no condensation)
Water and Dust Resistance
Main body: IP66
PoE IEEE 802.3af compliant
Vandal Resistant Compliant with IK10 (IEC62262)
Certification CE, FCC, UL
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C. 16 Channel Network Video Recorder
Feature Specification Complied(Yes/No)
Inputs Up to 16 network camera
Resolution 1080p/720p with 16:9 aspect ratio.
Protocols conformant OnvifNVT Conformant Camera
Display HDMI/ Full HD (Main Monitor, Sub Monitor), BNC
Multiscreen Display Main monitor : 1, 4, 6, 9, 12,16
Recording Format H.264, MJPEG up to 60 fps at 128 Mbps or less
Audio recording G.726 (ADPCM), 32 Kbps
Search Mode Date and Time, Timeline, Video Motion Detection
Playback Control Play, pause, reverse play, fast forward, fast reverse, Go to date, previous record, next record
Remote Monitoring Web browser, iOS and Android based software for mobile monitoring
Intelligent video Optional real time face matching, 1 camera up to 100 faces
Management Up to 8 simultaneous users, ID and password authentication
Storage HDD Up to 2 Nos. 3.5mm SATA HDD slots
RAID RAID 1, 5, 6
Connection 2x 10BASE-T/ 100BASE-TX/ 1000BASE-T
Approvals CE, EAC
D. LED Full HD Display Monitor
Feature Specification Complied(Yes/No)
Size 42 Inch or higher
Aspect Ratio 16:9
Resolution 1920x1080 pixels
Viewing Angle 178 °/178 °
Video input 2xHDMI, USB
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ANNEXURE -2
Price Bid Format
Tender Notice No. IIT/CIC/CCTV/2017-18/30 dated 24th October, 2017
Supply, Installation, Testing and Commissioning of CCTV Camera along with required
accessories on turnkey basis
SN Item Description Make/Model/Part No. Quantity Unit price (INR)
GST Total Price (INR)
1 2 Megapixel 1080p weatherproof IP Dome IR camera equipped with IR LED
01
2 2 Megapixel 1080P weatherproof IP bullet IR Camera equipped with IR LED
13
3 16 Channel Network Video Recorder (NVR)
01
4 LED Display Panel (42 inch or more)
01
5 HDMI Cable 01
6 HDDs (Required for storing videos of 32 cameras for 30 days @720 resolution)
02
7 24-port network POE switch
01
8 Installation testing and commissioning charges
LS
Total price of the CCTV surveillance solution with 1 year comprehensive onsite warranty