02nd to 03rd June 2016

Safari Conference Hotel, Windhoek

National Conference on Sustainable Housing and Construction Project Management (NSHCPM)-2016 “Best Practices for delivery of serviced urban land and affordable housing in Namibia”

Conference Program

CONFERENCE BACK GROUND AND OVERVIEW

Land Servicing and acute Residential Housing shortages have emerged as one of the major

challenges in Namibia. Recently, there have also been numerous media reported concerns about

shortages of residential houses and poorly constructed/or and uncompleted projects and allegations

of construction projects tendering irregularities. While our leaders are tirelessly working work to

address these challenges through Harambee Prosperity Plan (HPP), NDP4 and the Ministerial

Performance Goals, their efforts alone can never solve these problems. Thus, industry’s stakeholder’s

commitment and support is fully needed.

It is against the above background, the Centre for Training and Projects Development (Pty) Ltd

(CTPD) organized this very critical National Conference on Sustainable Housing and Construction

Project Management (NCSHCPM) 2016 to bring together all the Housing and Construction

stakeholders and experts to share, discuss, exchange and learn from each other the modern industry

practices and strategies that can help the industry to effectively support and contribution towards the

realization of the Harambee Prosperity Plan (HPP) and the NDP4 Goals related to Land Servicing,

Residential Housing, Construction Projects at large and Ethical Tendering Procedures in general.

The conference comprises of a series of sessions, panel and group discussions to provide a critical

action learning platform to participants through sharing practical strategies of implementing effective

land servicing within the public sectors. This will enable Namibian public organizations to cement skills

and capabilities to understand effects and consequences of poor housing and construction execution

and how to prevent such costly pitfalls; Learn from others how to keep construction projects on track,

on time, on budget, how to fix problems when good projects deviate from planned standards,

effectively monitor quality standards of cleared land and constructed houses for sustainable human

inhabitancy; Develop or improve skill sets that allow to effectively monitor quality standards of serviced

land and constructed houses for sustainable human inhabitancy.

CONFERENCE AIMS AND OBJECTIVES

Specifically, the conference aims to achieve the following objectives:

Comprehension and alignment of the Harambee Prosperity Plan goal number 8 with the existing

and planned Residential Land Servicing and Sustainable Housing and Construction projects to

ensure effective realization of the overall goal;

Gain skills for project cost estimation, project scheduling, and managing key business concepts in

the field of Residential Land Servicing, Housing and Construction;

Learn how to manage unexpected and difficult situations;

Learn how to plan and execute sustainable housing and construction work/projects;

Share knowledge and learn how to effectively monitor quality standards of serviced land and

constructed houses for sustainable human inhabitancy;

Share knowledge and learn how to keep construction projects on track, on time, on budget, how to

fix problems when good projects deviate from planned standards, effectively monitor quality

standards of cleared land and constructed houses for sustainable human inhabitancy;

To tap up Housing Construction and job opportunities for SMEs and unemployed citizens through

mass housing project;

Understand effects and consequences of poor housing and construction execution and how to

prevent such costly pitfalls.

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CONFERENCE PROGRAM

DAY ONE: THURSDAY 02ND JUNE 2016

07:00 Delegates’ Registration and Refreshments

08:00 OPENING SESSION

The Lord’s Prayer: National and AU Anthems

Director of Ceremonies for Day One: Ms. Fiina Iitembu, Conference Organizing Committee Secretary, Coastal Centre Manager, Centre for Training and Projects Development (CTPD)

Welcome and Official Conference Opening Keynote Address: Mr. Frederick Chizu Simpungwe; Conference Director, Chief Executive Officer for the Centre for Training and Projects Development, Former Senior Lecturer for Namibia University of Science & Technology (NUST), UNAM and IUM; Doctor of Business Administration Student (University of Liverpool), Master’s Degree in Marketing (Lincoln University); Member of the Chartered institute of Marketing (CIM), CIPS and ABE.

Group Photos

09:00 Networking and Refreshments

09:20 Session 1: Initiating the Land Servicing, Housing and Construction Project; The Layout Design and Approval Process

Planning legislation approval for establishing a township or subdivision Land ownership issues Defining the outer boundaries of the township. Planning the internal street and erf layout Acquiring an environmental clearance certificate. Obtaining approvals for the layout Land-Survey and hand-over to the engineers for land servicing provision of engineering

infrastructure) Obtain approval for the project charter from the sponsor and customer for formalization of the

authority assigned to the project manager and gain commitment and acceptance for the project.

KEYNOTE SPEAKER: Mr. Barrie Watson, TRP., Town and Regional Planner, Telios Namibia Consulting Engineers (Pty) Ltd.

10:20 Panel Discussion 1

Panelists

Mr. Barrie Watson, Town and Regional Planner, Telios Namibia Consulting Engineers (Pty) Ltd Mr. Markus Von Jeney: President of the Engineering Council of Namibia; Director: Defence

Technical Advisor, Commissioner for the National Commission for Science, Research & Technology (NCRST);

Mr. Viljoen: Chief Executive Officer of the Association of Consulting Engineers of Namibia - ACEN

10:50 Session 2: Planning the Land Servicing, Housing and Construction Project Assess detailed project requirements, constraints, and assumption with stakeholders based on

the project charter, lessons learnt from previous projects, and the use of requirement-gathering techniques for establishment of project deliverables

Develop a scope management plan for management of the project scope, schedule, resources, Develop the work breakdown structure, budget plan, project schedule, human resources

management plan, communication plan, procurement plan, quality management plan, change management plan, and risk management plan with the team by deconstructing and manage the scope of the project.

Present the project plan to the key stakeholders, to obtain approval to execute the project

Keynote Speaker: DR David Mpunwa: Projects Management Professional, Business Management Consultant, Strategic Management Lecturer

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12:00 Session 3: Exploration and Implementation of alternative affordable Land Servicing,

Housing Systems and other Construction Projects

Consideration of alternative and affordable (Prefab) Housing Systems for the low income groups o Steel and Concrete Housing system o Ultimate Building Machine System o Any other affordable and durable Housing Systems

Financing of Land Servicing, Housing Systems and Construction Project Implementing and maintaining constructed Houses and Projects for sustainability

KEYNOTE SPEAKER: Mr. Markus Von Jeney: President of the Engineering Council of Namibia; Director: Ministry of Defence, Defence Technical Advisor on projects within the ambit of the building construction; Commissioner for the National Commission for Science, Research & Technology (NCRST); Chairperson of the Impartiality Committee (IC) of the Namibian Standards Institution (NSI).

13:00 Lunch Break: Networking and Lunch Meals for Participants and Speakers

14:00 Session 4: Monitoring and Controlling Land Servicing and Housing Construction Project

Measure project performance using appropriate tools and techniques, in order to identify and quantify any variances, perform approved corrective actions, and communicate with relevant stakeholders.

Manage changes to the project scope, schedule, and costs by updating the project plan and communicating approved changes to the team, to ensure that revised project goals are met.

Ensure that project deliverables conform to the quality standards established in the quality management plan using appropriate tools and techniques, to satisfy customer requirements.

Update the risk register, risk response plan, assess corrective actions on the issue register and determine next steps for un resolved issues by using appropriate tools and techniques, in order to minimize the impact on project schedule, cost, and resources

KEYNOTE SPEAKER: Mr. Israel Kahiurika; Chief Building Control Officer City of Windhoek

15:00 Panel Discussion 2

Panelists

Mr. Markus Von Jeney: President of the Engineering Council of Namibia; Director: Defence Technical Advisor, Commissioner for the National Commission for Science, Research & Technology (NCRST);

Mr. Barrie Watson, Town and Regional Planner, Telios Namibia Consulting Engineers Mr. Gabriel Mweshihange Benjamin: Director of Planning and Development Services Mr. R. Viljoen: Chief Executive Officer of the Association of Consulting Engineers of Namibia - ACEN

17:00 DAY- BREAK

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GALA DINNER

17:30 Arrival of Delegates and Speakers

18:00 Session 5: Urban Housing Design and Development: Strategies to sustainably

manage limited residential land in urban areas to accommodate more people at

affordable costs:

KEYNOTE SPEAKER: Mr. Winfried Holze, Director of Winfried Holse Urban Design Architecture Company, Bachelor’s Degree in Building Arts, Bachelor’s Degree in Architecture, Member of the Namibian Institute of Architects, Council of Namibian Quantity Surveyors and Architects, Namibia Institute of Namibian Urban Design

19:30 SERVING OF MEALS AND DRINKS

21:00 End of Day One Program

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DAY TWO: FRIDAY 03 JUNE 2016

07:30 Registration and Morning Tea

08:00 Session 6: Health, Safety and Welfare in Construction and the Built Environment: “The responsibilities of employers and employees and the control measures used to reduce risk and meet legal requirements”:

Who is responsible for Health and Safety Risks in construction industry: Know the responsibilities of employers and employees under current health, safety and welfare legislation

Techniques to undertake risk assessments and accident recording and reporting Control measures used to reduce risk and meet legal requirements Public Health in Construction: Understand importance of keeping environment and the below ground drainage systems health for public health and safety

Keynote Speaker: Mr. Herman Engelbrecht, Diploma in Education, B. Tech Degree, SAMTRAC, NOSCAR, Managing Director: SRS - Safety Risk Services, Occupational) Safety, Health, Environment, & Quality, Approved Inspection Authority @ MLIREC: AIA 15/47

Session 7: Professional Ethics in Housing, Construction and Tendering: “Doing it ethically and professionally for every Namibian Citizen and Resident”.

Ethical Consideration in Housing, Construction and Tendering in Namibia

Good Governance and Ant-Corruption Practices desired to build confidence in the

Construction Industry

What to do to avoid being trapped into unethical and/or corrupt construction practices

Keynote Speaker: DR David Mpunwa: Projects Management Professional, Business Management Consultant, Strategic Management Lecturer

10:00 Short Break: Networking and Refreshments for Delegates

10:15 Session 8: Closing the Housing and Construction Project Purpose of an effective Corporate Governance and Leadership systems in sustainable

Housing and Construction: The need for a strong Board and Leadership to frame the

construction works as planned and prevent risks and other pitfalls

Obtaining final acceptance of the project deliverables by the project owners

Transfer the ownership of deliverables to the assigned stakeholders in accordance with the

project plan, in order to facilitate project closure

Obtain financial, legal, and administrative closure using generally accepted practices, in order

to communicate formal project closure and ensure no further liability

Distribute the final project report including all project closure-related information, project

variances, and any issues, for provision of the final project status to all stakeholders

Agree on any customer support service to ensure full satisfaction to enhance customer relationship KEYNOTE SPEAKER: Mr. Markus Von Jeney: President of the Engineering Council of

Namibia; Director: Ministry of Defence, Defence Technical Advisor on projects within the ambit of the building construction; Commissioner for the National Commission for Science, Research & Technology (NCRST);

11:15 Session 9: General Panel Discussion on Economics and Finance in Construction and Civil Engineering: “The economics and basic Finance principles that underpin construction activities, construction cost planning, control and profit techniques”:-

Economic principles that underpin construction projects What to do during critical shortages of Water as major construction resources: How to

sustainably utilize water resources for construction projects How to plan and control construction costs Production of a feasibility study for a small construction project

Panelists

Mr. Herman Engelbrecht, Diploma in Education, B. Tech Degree, SAMTRAC, NOSCAR, Managing Director: SRS - Safety Risk Services

Mr. Markus Von Jeney: President of the Engineering Council of Namibia. DR David Mpunwa: Projects Management Professional, Business Management Consultant,

Strategic Management Lecturer

11:45 Group Work – Crafting recommendations for the Conference Report

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13:00 Lunch Break: Networking and Lunch Meals for Delegates

14:00 Presentations of Recommendations 15:30 CLOSING OF CONFERENCE

Issuing of Certificates of Attendance Vote of Thanks Keynote address and Official Closing of the Conference by Honorable Sankwasa James Sankwasa; Deputy Minister for Works and Transport, Government of the Republic of Namibia

AU and National Anthems 17:00 End of Day Two Program

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Conference Hosting Organization

The Centre for Training and Projects Development (Pty) Ltd – CTPD Supporting Strategic Division:

Corporate raining & Evens Management (CEM): Specializes in Conferences; Workshop/Short Courses; Seminars & Events Management

Centre for Professional Studies (CPS): Specializes in Professional & Vocational Courses CTPD Management Consultants: Specializes in Performance Management Policies and

Contracts; Bankable Business Plans; Strategic Plans; Feasibility Studies; etc. www.ctpd-namibia.com

Conference Venue

Safari Conference Hotel, Windhoek Namibia

Useful Contact Numbers

International SOS Emergency Service: +264 61 230505/249777 City Police: +264 61 2902402

Namibian Police: +264 61 10111 Ambulance: +264 61 2033282

Conference Committee Members

Mr. Frederick Chizu Simpungwe: Conference Director Ms. Fiina Iitembu: Master of Ceremonies & Administration

Mr. Abner Tomas: Master of Ceremonies & Technical Support Ms.Francina Shiwana: Delegates Support Desk Ms. Saara: Meals Affairs & Registration Desk

Mr. Timothy Simbao: Finance & Accounts Mr. Kamanya: Transport Affairs

Conference Committee Members Contact Details

Head Office: +264 0811282180/conferences@ctpd-namibia.com Windhoek Centre: +264 813294977/cpsmanager@ctpd-namibia.com

Coastal Centre: +264 818438322/ccentermanager@ctpd-namibia.com Northern Centre: +264 81 2062719/ncmanager@ctpd-namibia.com

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CONFERENCE INFORMATION Learn Today and Shine Tomorrow

Past Conferences Organized by the Centre for Training & Projects Development (Pty) Ltd

Our past hosted national conferences include the following: National Conference on Crime Prevention and Safety: Making Namibia a safer country for Human

Inhabitancy, Tourism & Investment National Seminar on Good Corporate Governance and Anti-corruption National Conference on Sustainable Healthy Care National Conference

National Conference on Poverty & Unemployment Reduction through Entrepreneurship National Conference on Cyber Crime and Information Security

Southern African Conference on Disaster Management Southern African Conference on Procurement and Supply Chain Management

SADC Free Trade Area First National Conference

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