NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

49
NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015

Transcript of NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Page 1: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL documentsCase Studies Requirements

Germain St-Pierre

Vienna Austria 12-16 October 2015

SCOPE OF THIS PRESENTATION

What is NCL

Presentation of INIS NCL Guidelines

How to select prepare NCL for INIS

How to submit NCL to INIS

Tips and Exercises

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

1

WHAT IS NCL

Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal

commercial channels

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability in the World

Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)

Different Electronic Formats PDF (Image Only Image plus hidden text Full-text

searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Full-Texts in INIS Collection

INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 2: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

SCOPE OF THIS PRESENTATION

What is NCL

Presentation of INIS NCL Guidelines

How to select prepare NCL for INIS

How to submit NCL to INIS

Tips and Exercises

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

1

WHAT IS NCL

Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal

commercial channels

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability in the World

Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)

Different Electronic Formats PDF (Image Only Image plus hidden text Full-text

searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Full-Texts in INIS Collection

INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 3: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

WHAT IS NCL

Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal

commercial channels

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability in the World

Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)

Different Electronic Formats PDF (Image Only Image plus hidden text Full-text

searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Full-Texts in INIS Collection

INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 4: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Availability in the World

Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)

Different Electronic Formats PDF (Image Only Image plus hidden text Full-text

searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Full-Texts in INIS Collection

INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 5: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Full-Texts in INIS Collection

INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 6: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Availability ndash INIS Role

Ensure reliable availability disseminationand long-term preservation of the INIS

NCL Collection

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 7: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Availability ndash Your Role

Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 8: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

INIS PREFERRED FORMATS

1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 9: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

PDF VS Hard Copy PDF has several advantages

Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by

Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes

Assists in building your own Digital Repository

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 10: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term

Preservation (PDFA ISO 19005)

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 11: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Copy Exercises to your Laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 12: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Copy Exercises to your Laptop (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 13: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

HOW TO SELECT PDF FILES

Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 14: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDF CASE 1

1 NCL document without ANALYTICS Only 1 PDF file

1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF

2 SEND the file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 15: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL

records1 CREATE a folder (directory) ) named after the TRN of the Lead Record

Ex ID1600001

2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II

of the NCL Guidelines Ex REN contentpdf ID1600001PDF

REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip

5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 16: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDF CASE 2a Example

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 17: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records

1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF

paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF

2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 18: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

CD-ROM Contents - Example

INIS Training Seminar Vienna Austria 12-16 October 2015

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 19: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are

Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt

With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension

Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 20: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 1

Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1

folder on your PC

INIS Training Seminar Vienna Austria 12-16 October 2015

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 21: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps

Group all files in a directory (folder) Run a simple DOS dir command With MS Excel

Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension

Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 22: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 2

Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 23: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles

1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication

2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword

etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named

ltANALYTIC_TRNgtPDF Ex ID1400002PDF

ID1400003PDFID1400004PDFID1400005PDF

4 SEND the complete folder ) to INIS

) This folder is necessary for successful registration to IDPS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 24: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDFCASE 4 1 NCL document without ANALYTICS

Set of PDF files Most of the time on CD or Internet Typically password protected

Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)

If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 25: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDFCASE 5 Source file is in another format

(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other

reliable PDF creation tool Very Important The fonts must be embedded in the document

Character Sets Glyphs

Rule of thumb If File Size gt 500 KB No of Pages

optimization is needed In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 26: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL IN PDF CASE 6For Experts ONLY

NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML

with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2

In case of doubt please contact us

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 27: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

PDF File Processor

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 28: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 3

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise3

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 29: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 4

Identify PDF file type Find the proper method to submit it to INIS

See Section 3 of the NCL Guidelines Use sample files found in the Exercise4

folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 30: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Quality Control (QC)

Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record

INIS Training Seminar Vienna Austria 12-16 October 2015

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 31: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Document Properties Comparison

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 32: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Password Protected File ndash Worst Case

In some cases nothing is allowed including printing = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 33: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Password Protected File ndash 2nd Worst Case

Only Printing is allowed = Not OK

Recommendation Do not send the PDF to INIS

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 34: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Password Protected File ndash Sample 2 Only Content Copying for

accessibility is allowed OK

Minimum requirement that allows full-text indexation with Google Search Appliance

Problem Not possible to CopyPaste the content to prepare the bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 35: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Password Protected File ndash Sample 2 Content Copying is

allowed OK You can copypaste the

content to prepare your bibliographic input

INIS Training Seminar Vienna Austria 12-16 October 2015

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 36: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Bad Encoding1048576

1048576

1048576

$

amp ( )

+ -

--0 1 -220 1 -230 2- 4 5

amp + 6

$0

7 ( $

INIS Training Seminar Vienna Austria 12-16 October 2015

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 37: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

PDF Image Only

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 38: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 5

Identify good PDF files Identify problem cases

Use sample files found in the Exercise5 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 39: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

WHEN SHOULD I SCANHARD COPY DOCUMENTS

The NCL document is not available in electronic format

I have a scanner Refer to NCL Guidelines Section 41

ldquoScanning to PDFrdquo

INIS Training Seminar Vienna Austria 12-16 October 2015

1

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 40: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

SCANNING DOCUMENTS

INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG

PLEASE DO NOT SCAN BW PAGES in 24 bit color depth

First priority Scanning QUALITY Optional OCR (next presentation)

INIS Training Seminar Vienna Austria 12-16 October 2015

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 41: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

FIRST SCANNING TEST

Send an e-mail with a small test document to INIS

Your test document will be analyzed and INIS will tell you if you can continue to submit your

NCL full text electronically If the scanning quality is not good enough

INIS will can help you find the best settings for your scanner

INIS Training Seminar Vienna Austria 12-16 October 2015

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 42: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

WHEN SHOULD I SUBMITHARD COPY DOCUMENTS

I cannot find the NCL document in electronic format (nowadays very seldom for new publications)

I only have a flat-bed scanner and my document has hundreds of pages

I do not have a scanner Etchellip New Bar Codes no longer necessary

INIS Training Seminar Vienna Austria 12-16 October 2015

1

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 43: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Submission via E-Mail

Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by

INIS via e-mail if no reply within 3 days re-contact INIS The message should include

information about contents of input file Maximum 2 to 5 Mb per message

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 44: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Submission via SFTP (1)

For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment

To request access send an email to INISFeedbackiaeaorg

Once the user name and the password have been created we will send the information to you along with the Filezilla instructions

For the current training the Filezilla application has been installed and configured on each laptop

INIS Training Seminar Vienna Austria 12-16 October 2015

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 45: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

NCL Submission via SFTP (1)

INIS Training Seminar Vienna Austria 12-16 October 2015

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 46: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Submission via SFTP (2)

INIS Training Seminar Vienna Austria 12-16 October 2015

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 47: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Exercise 6

Upload NCL Input to the IAEAINIS SFTP site

Use sample files found in the Exercise6 folder

INIS Training Seminar Vienna Austria 12-16 October 2015

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 48: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Questions

INIS Training Seminar Vienna Austria 12-16 October 2015

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you
Page 49: NCL documents Case Studies, Requirements Germain St-Pierre Vienna, Austria, 12-16 October 2015.

Thank you

  • NCL documents Case Studies Requirements
  • SCOPE OF THIS PRESENTATION
  • WHAT IS NCL
  • NCL Availability in the World
  • NCL Full-Texts in INIS Collection
  • NCL Availability ndash INIS Role
  • NCL Availability ndash Your Role
  • INIS PREFERRED FORMATS
  • PDF VS Hard Copy
  • PDF Advantages (morehellip)
  • Copy Exercises to your Laptop
  • Copy Exercises to your Laptop (2)
  • HOW TO SELECT PDF FILES
  • NCL IN PDF CASE 1
  • NCL IN PDFCASE 2a
  • NCL IN PDF CASE 2a Example
  • NCL IN PDFCASE 2b
  • CD-ROM Contents - Example
  • Prepare a cross-reference file
  • Exercise 1
  • Renaming PDF files in Batch Mode
  • Exercise 2
  • NCL IN PDF CASE 3
  • NCL IN PDFCASE 4
  • NCL IN PDFCASE 5
  • NCL IN PDF CASE 6 For Experts ONLY
  • PDF File Processor
  • Exercise 3
  • Exercise 4
  • Quality Control (QC)
  • Document Properties Comparison
  • Password Protected File ndash Worst Case
  • Password Protected File ndash 2nd Worst Case
  • Password Protected File ndash Sample 2
  • Password Protected File ndash Sample 2 (2)
  • Bad Encoding
  • PDF Image Only
  • Exercise 5
  • WHEN SHOULD I SCAN HARD COPY DOCUMENTS
  • SCANNING DOCUMENTS
  • FIRST SCANNING TEST
  • WHEN SHOULD I SUBMIT HARD COPY DOCUMENTS
  • NCL Submission via E-Mail
  • NCL Submission via SFTP (1)
  • NCL Submission via SFTP (1) (2)
  • Submission via SFTP (2)
  • Exercise 6
  • Slide 48
  • Thank you