SLIMS USER GUIDE

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NAVIGATION VIA SUPPLIER SELF SERVICE (SUS) PORTAL

TABLE OF CONTENT

1 READ THIS FIRST ..................................................................................................................................................... 2

1.1 APPLICATION NAME ........................................................................................................................................ 2 1.2 WHAT IS THE PURPOSE OF THIS MANUAL? .................................................................................................... 2 1.3 AUDIENCE ........................................................................................................................................................ 2 1.4 ACCESSING THE APPLICATION ......................................................................................................................... 2

2 USER ADMINISTRATION ......................................................................................................................................... 3

2.1 AUTHENTICATION ........................................................................................................................................... 3 2.2 AUTHORIZATION ............................................................................................................................................. 3

3 USER INTERFACE FEATURE ..................................................................................................................................... 5

3.1 SCREEN LOGIN ................................................................................................................................................. 5

4 NAVIGATION VIA SUPPLIER SELF SERVICE (SUS) PORTAL ....................................................................................... 7

4.1 SUS PORTAL MAIN PAGE ................................................................................................................................. 7 4.2 APPLICATION NAVIGATION ............................................................................................................................. 7 4.3 OPEN MENU .................................................................................................................................................... 9 4.4 Close Menu ...................................................................................................................................................... 9 4.5 Log out ........................................................................................................................................................... 10

SLIMS USER GUIDE

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1 READ THIS FIRST

Welcome to the SLIMS application. This section is primarily intended for new readers by introducing key information about the purpose and format of the document. Also will briefly on user interface and structure of function in SUS portal.

1.1 APPLICATION NAME

Supply, Logistic & Inventory Management System (SLIMS) is a new enhancement on existing SAP with added functionality. SLIMS will replace SIMS and ICS system in capturing detail levels of inventory movement. As not to disrupt the current system performance, SLIMS will have a separate ERP installation from the current TM’s ERP system.

1.2 WHAT IS THE PURPOSE OF THIS MANUAL?

This manual is a User’s Manual for the user interfacing with SLIMS system. Its main purpose is to provide a detail definition of the operation of the function that user can perform to manage SLIMS system. Its secondary purpose is to provide a definition of the basic concepts and terms that are used in the process of operating the SLIMS system. The purpose of this manual is to document the forms (screens), topical essays on specific business processes and any other reference information that would assist the users in operating the application system.

1.3 AUDIENCE

This document is intended for any users of the SLIMS (SUS) system. This will serve as the user guide for running the SLIMS system.

1.4 ACCESSING THE APPLICATION

To access SLIMS functionality, user must use the following URL:

For external vendors (installer): http://gems-srm.tm.com.my/irj/portal

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2 USER ADMINISTRATION

SLIMS system uses RBAC approach to implement User Administration module. RBAC (Role-Based Access Control) is

an approach of restricting system access to authorized users. RBAC will limit particular user to its particular role

and particular set of actions.

The advantages of using RBAC approach are:

1. Role assignment: a subject can execute a transaction only if the subjects has selected or been assigned a

role.

2. Role authorization: a subject’s role must be authorized for the subject. With rule 1 above, this rule

ensures that users can take on only roles for which they are authorized.

3. Transaction authorization: a subject can execute a transaction only if the transaction is authorized for the

subject’s role. With rule 1 and 2 above, this rule ensures that users can execute only transactions for

which they are authorized.

User Administration in SLIMS system plays important role in maintaining properties of user and managing level of

authentication and authorization. The term “Edit” here means creation, alteration and deletion of tables. In SLIMS,

the tables for user administration will be:

User table,

Role table,

Module, and

Permission

.

Only SLIMS User Administrator and System Administrators has access to manage User Administration, whereas

others don’t have this privilege.

2.1 AUTHENTICATION

Authentication is the process of identifying an individual, usually based on a username and password. User will login SLIMS via SUS portal using SUS Portal ID with SUS backend authentication.

2.2 AUTHORIZATION

Authorization is the process of giving someone permission to do or have something a system administrator defines

for the system which users are allowed access to the system and what privileges of use.

In SLIMS system (SUS portal) list of roles that identified as follows:

Stock Requestor

Store Keeper

TMPOINT Store Keeper

Courier Store Keeper

Stoke Take Approver (for external vendor)

Penalty Advice Requestor

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Reporting

Permissions in SLIMS system are:

View

Edit

Approve/Reject

The term ‘Edit’ here means creation, alteration and deletion of tables. Each role has different permission to the system. Each user will be mapped only to one role. Below is SLIMS user administration matrix. This is configurable.

Accessibility Job Function/

Composite Role

Single Role Function

SUS ESS

X X REPORTING Master Data Report Display Batch

X X Display Change Documents for Batch

X X Display team

X X Inventory report Stock balance report

X X Serial number status display

X X Stock request - report

X X Stock return report Stock return advice

X X Stock take report Stock take status report

X X Penalty report Penalty advice report

X X STOCK REQUESTOR STOCK REQUEST STOCK REQUEST - CREATE, EDIT, DISPLAY

X X STORE KEEPER STOCK DISTRIBUTION GOOD RECEIPT - STO

X X STOCK TRANSFER

X X STOCK RETURN FROM

TEAM TO SLOC

STOCK RETURN FROM TEAM TO SLOC

X X STOCK RETURN REPORT STOCK RETURN ADVICE

X X STOCK TAKE STOCK TAKE_ENTER_CHANGE

X X STOCK TAKE REPORT STOCK TAKE STATUS REPORT

X TMPOINT STORE

KEEPER

STOCK RETURN FROM

CUSTOMER

STOCK RETURN FROM CUSTOMER

X STOCK RETURN REPORT STOCK RETURN ADVICE

X STOCK TAKE STOCK TAKE_ENTER_CHANGE

X STOCK TAKE REPORT STOCK TAKE STATUS REPORT

X COURIER STORE

KEEPER

STOCK DISTRIBUTION GOOD RECEIPT - STO

X STOCK TRANSFER

X COURIER COURIER ORDER UPLOAD

X COURIER DOC - LIST, DISPLAY, EDIT,

DELIVERY STATUS UPDATE

X STOCK RETURN REPORT STOCK RETURN ADVICE

X STOCK TAKE STOCK TAKE_ENTER_CHANGE

X STOCK TAKE REPORT STOCK TAKE STATUS REPORT

X X STOCK TAKE

APPROVER

STOCK TAKE_APPROVE

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X X PENALTY ADVICE

REQUESTOR

PENALTY ADVICE

REQUEST

PENALTY ADVICE REQUEST

X X STOCK TAKE REPORT STOCK TAKE STATUS REPORT

X X PENALTY REPORT PENALTY ADVICE REPORT

3 USER INTERFACE FEATURE

3.1 SCREEN LOGIN

Screen login is for user which provide system authentication. User should enter correct username and password in order to access SUS portal.

Above screen shows the main login screen for SUS portal.

Follow the following steps:

Enter Username

Enter Password

Click . User has successfully login to SUS portal.

Username and Password are mandatory to be filled up.

3

2

1

Enter Username Enter Username

11

Enter Password Enter Password

22

Click log on Click log on

33

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When user clicks on Login without inserting any data, system won’t respond to user request as user need to

insert data before clicks on button to login.

If user enters incorrect username or password, system will give an alert.

Then, user need to re-enter again the correct info.

If authentication is successful, system will bring user to main page of GEMS ESS/ SUS portal

Main page of SUS portal.

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4 NAVIGATION VIA SUPPLIER SELF SERVICE (SUS) PORTAL

4.1 SUS PORTAL MAIN PAGE

4.2 APPLICATION NAVIGATION

There are 2 options in SUS portal application navigation.

Tabbed Menu Basic Navigation

Manual Tree Menu Navigation

4.2.1 TABBED MENU BASIC NAVIGATION

Tabs list will control which section is being shown. The active section will also be indicated by the corresponding tab being highlighted.

Tab menus are used to control functions or main module. In this case, SLIMS defined as main module or function.

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SLIMS sub-module menus also displayed as tabbed menu basic navigation.

4.2.2 MANUAL TREE MENU NAVIGATION

Tree Menu can be defined as cluster menu listing which displayed on the left side of SUS portal main page.

Tree Menu will display all available sub-functions and menu in SUS portal.

In manual Tree Menu navigation, click at any of the module to view list authorize menu.

And under SLIMS module could have more sub-modules and sub-functions (based on user access and authorization).

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4.3 OPEN MENU

To open, click the menu and system will open that particular menu in its own tab / page

User can only open one menu within one time.

4.4 Close Menu

User can click any menu of the tab/ tree menu to go for other section/ page.

If user clicks on other tab or menu, previous screen/ page will be considered as closed

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4.5 Log out

To log out from the SUS portal, click

Upon user clicks on Log off button, system will prompt out the webpage dialog ask for log-off confirmation.

Click ‘Yes’ to continue or ‘No’ to cancel log-off.

User logged in status

Log off button Tree Menu

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Once confirmed to log out, system will move user to system Login Page and user need to key in Username

and Password again if user wants to re access back.