Navigating the new Statement of Recommended Practice (SORP)
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Transcript of Navigating the new Statement of Recommended Practice (SORP)
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#TRUSTEECONF2014
AM4: Navigating the new SORPKate Sayer, Sayer VincentStephen Brooker, Honorary Treasurers Forum
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Financial oversight – what trustees need to know
Kate Sayer
13 October 2014
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What sort of charity?
Inco
me
Predictable
Unreliable
Flexible cost base High committed costs
Adjust spend to fit
income
Danger zoneRegularly monitor income
Use reserves
3
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Depth vs breadth
Therapy
Phone supportAdvice
services
Housing support
HelplineWebsite
Information
Tim
e s
pent
wit
h e
ach
benefici
ary
Number of beneficiaries
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Spend or save?
Reserves policies should be in this context If you spend more to help more beneficiaries,
what is the risk? If you spend more on fundraising, what is the
risk? What is the return? How should you allocate resources?
5
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Organic model
Strategy
Plans and
activities
Resources neededForecasts
Allocate resources
External environme
nt
Outcomes
Review
FeedbackTest hypothesesActuals
Reserves
Risk assess
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7
8 theme framework
Objectives and link to
strategy
Robust integrated planning
Roles and responsibilities
Training and supervision
Policies and procedures
Monitoring and
evaluation
People management
and staff welfare
Oversight and independent
review
Controls framework
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Management assurance on
control
Overview
Trustees
Audit committee
Strategic risks- External- Outside your control- Possibly high impact
Operational risks- Internal- Within your control- Possibly high probability
Senior managers Middle managers
MitigationResponse plans
Reduce likelihoodFramework of controls
Active, regular monitoring
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Being an Outstanding Honorary Treasurer
Stephen Brooker
Honorary Treasurers Forum
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Key characteristics of an Outstanding Honorary Treasurer:
Being the financial conscience of the board• Understanding the organisation’s finances• Providing financial interpretations • Advising the trustee board • Getting involved with sub committees• Working with and being a friend of the Director of
Finance (where they exist)
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Key relationships - The Board:
• Prompt and coach by demystifying financial language
• Organise a financial induction pack and training for new trustees
• Ensure link between the vision and mission and finance
• Keep board up to date on financial progress and issues
• Advise on investments, pensions, risk management etc.
• Advocate early filing of accounts!
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Key relationships - The Chair:
• Close and effective relationship
• Treasurers make excellent deputy or vice chairs.
• Chair and Treasurer should meet occasionally
• Treasurer should ensure the Chair is fully briefed on key financial issues like the budget, statutory accounts and financial policies
• No financial surprises for the Chair
• Chairman should look to the Treasurer for financial comment at board meetings
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Key relationships - Finance Director:
• A very close working relationship, no surprises on either side. A double act – professional/layman
• A working agreement– Schedule of meetings
– Breakdown of respective responsibilities
– Protocol for board reports, visits, requesting information
• Committee work– Board meetings
– Finance committee
– Audit committee
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Success criteria (1):
• The board understands and is interested and knowledgeable about finance issues
• Finance issues are discussed enthusiastically
• The treasurer can explain complex financial issues in a simple way to his trustee colleagues
• The organisation has an effective way of managing risk
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Success criteria (2):
• Strategic and operational plans are clearly integrated with the budget
• Statutory Annual accounts and Trustees Report are clear and provide a real picture of achievement
• External auditors approve the accounts with no qualifications
• The Treasurer has a good working relationship with the Director of Finance.
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Areas of interest for Honorary Treasurer
• SORP 2015• The Summary Information Return• Budgeting and strategic planning• Management accounts• Statutory reporting• Audit committees• Investments• Pensions• Reserves• KPIs
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Want to know more?
Join the Honorary Treasurers Forum:
– Forum meetings in London– Workshops in Charity Accounting– Publications and resources
http://www.honorarytreasurers.org.uk/
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For more information contact:Denise FellowsChief Executive
Honorary Treasurers ForumCass Business School
106 Bunhill Row, London, EC1Y 8TZ
Email: [email protected]: 020 7040 8781
Web: http://www.honorarytreasurers.org.uk/
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#TRUSTEECONF2014
NCVO/BWB Trustee Conference 2014Developing exceptional governance