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NAU’S PEOPLESOFT ACADEMIC CATALOG AN INTERACTIVE ONLINE EXPERIENCE!
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Transcript of NAU’S PEOPLESOFT ACADEMIC CATALOG AN INTERACTIVE ONLINE EXPERIENCE!
NAU’S P
EOPLESOFT
ACADEMIC
CAT
ALOG
AN
IN
TE
RA
CT
I VE
ON
L I NE
EX
PE
RI E
NC
E!
YOUR PRESENTER
Andrea StalkerTeam Lead for Registrar’s Office Business Analysts
(928) 523-3818
2
NORTHERN ARIZONA UNIVERSITY
University “Quick Facts”
Undergraduate Population: 14,500
Graduate Population:
Over 40 campuses
Systems Overview
PeopleSoft 9.0 Campus Solutions (Split with HCM Complete in June 2013)
PeopleTools 8.5.2
3
PRESENTATION OBJECTIVES:
• How/Why we moved from a “traditional” catalog to a PeopleSoft Academic Catalog
• Benefits of the new design for administrative users and the public
• Back-end table modifications - Overview
• Front-end data display - Overview
• Reporting capabilities
• Lessons Learned
• Next Steps
4
WHY CHANGE?
5
TO “5” REASON WE UPDATED OUR ACADEMIC CATALOG
Improved User Interface
Standardized Display of
Information
“In Context” Course
Information
Improved Accuracy with
Curriculum
Enhanced Reporting
Capabilities6
1 2 3
4 5
ALIGNMENT WITH CURRICULUM
7
ENHANCED REPORTING CAPABILITIES Internal Data Integrity/Reporting (in our SIS)
Course Impacts Changed courses and impacted plans Deleted courses and impacted plans Inactivated courses and impacted plans Identify courses NOT required in any plan (liberal studies, etc)
Plan Impacts Deleted plans (may be embedded/referenced in another plan) and impacted plans Identification of plans with specific attributes (minor req’d, addl admissions
requirements, etc)
Data Warehouse Reports (for our Colleges) All of the above reports by college (to support curricular design), plus…
College/Dept courses that exist in other college/dept plans as required College/Dept courses that exist in other college/dept plans as optional Courses that require a specific grade within a given plan
8
HOW W
E BUILT
THE A
CADEMIC C
ATALO
G:
THE S
IMPL
E VERSIO
N
9
BUILDING BLOCKS FOR THE CATALOG: SECTIONS
10
TEMPLATES
11
PLAN BUILDER
“Engine”ering
Degree
Fashion Design Degree
Photography
Degree
Com
pute
r Scie
nce
12
13
NEW A
CADEMIC
CAT
ALOG D
ESIG
N
TH
E S
L I GH
TLY
LE
SS
SI M
PL E
VE
RS
I ON
14
ACADEMIC P
LAN TA
BLE
AT T
RI B
UT
ES
, R
EQ
UI R
EM
EN
TS
, D
ES
CR
I PT
I ON
S
15
ACADEMIC CATALOGADDITIONAL “PLAN/PROGRAM LEVEL” DETAILS
Career Data
Marketing Description/Plan Image
Academic Description
Link to additional information
Accreditation details
Units for completion
Cum/Major GPA
Math Requirement (specific class)
Plan-specific Attributes
16
COMING SOON:
• Student Learning Outcomes to display for each plan/subplan
• Plan association logic (deriving text for addl information)
17
CUSTOM TA
BLES
TH
E “
BU
I LD
ER
” TO
OL S
AN
D S
ET
UP
TA
BL E
S
18
CATALO
G “BUILD
ER” T
OOLS
SE
CT
I ON
S,
TE
MP
L AT
ES
, A
ND
PL A
NS
19
SECTION GROUPS/SECTIONS“BUILDER” TOOL
20
SHARED SECTION “BUILDER” TOOL
21
TEMPLATE “BUILDER” TOOL
22
PLAN “BUILDER” TOOL (PARENT RECORD)
23
PLAN “BUILDER” TOOL (PLAN RECORD)
24
Types of Plan Detail• Shared
Section • Plan Data• Text Catalog• Course Data• Free Form
Text
PLAN “BUILDER” TOOL (PLAN RECORD)
PLAN “BUILDER” TOOL (PLAN RECORD)
PLAN “BUILDER” TOOL (PLAN RECORD)
PLAN “BUILDER” TOOL (PLAN RECORD)
SETUP
TABLE
S
29
SETUP TABLESOPPORTUNITIES TO MINIMIZE DEVELOPMENT INVOLVEMENT
Accreditation Agencies
Section/Section Groups
Plan Categories (on search pages)
Text Catalog entries
Attributes
Requirements
30
31
Each plan type must choose a “use option”
Setup Tables
VIEW
S, VIE
WS, A
ND MORE V
IEW
S
32
F RO
M P
E OP L E S O
F T TA
BL E S T
O T
HE W
E B
BRING IT ALL TOGETHER: TECHNOLOGY
Java (Spring MVC Framework)
Java Persistence API (JPA)
Hibernate
Apache Lucene
Hibernate Search
Ehcache
Oracle views
jQuery / jQuery Mobile
wget
33
BRING IT ALL TOGETHER: LESSONS LEARNED
What workedLook and feelSearchJPA/HibernateEhcacheArchive
Could be improvedPieces of layout embedded with dataSearch optimizationIndex child data
34
APPENDIX
A:
A NEW
“LANDIN
G PAGE”
LI N
KS
TO
TH
E C
AT
AL
OG
SE
AR
CH
PA
GE
S A
ND
“S
EC
ON
DA
RY
”
CA
TA
LO
G P
AG
ES
ACADEMIC CATALOG – A NEW “LANDING PAGE”SECONDARY PAGES AND COLLEGE LINKS
Navigation: http://catalog.nau.edu/
36
ACADEMIC CATALOG – A NEW “LANDING PAGE”CURRENT AND PREVIOUS ACADEMIC CATALOG ACCESS
37
ACADEMIC CATALOG: SEARCH ENTRY POINTS
38
ENHANCED SEARCH
CAPABILI
TIES
CO
MPA
RI N
G D
E GR
E E PR
OG
RA
MS A
T NA
U
SEARCH CAPABILITY: PICKING UP WHERE DEGREE SEARCH LEFT OFF
40
DEGREE COMPARE:COMPARE UP TO THREE DIFFERENT PLANS
Comparisons can be made across all plan types!
41
Data Compared includes:1. Academic Description2. Unit Overview3. Emphasis, Minor or Certificate
Requirements4. Additional Admissions
Requirements5. Minimum Units for Completion6. Maximum Math7. GPA8. Foreign Language9. Link to Progression Plan, or
Program of Study (for Graduate Plans).
DEGREE COMPARISON ELEMENTS
42
APPEN
DIX B
: DEMO S
LIDES
NEW 5
TAB –
STANDARDIZ
ED DIS
PLAY
F RO
M C
AR
E E RS T
O C
AM
P US
STANDARDIZ
ED DIS
PLAY
OF
INFO
RMATIO
N
EV
ER
Y P
L AN
, E
VE
RY
TI M
E
44
NEW 5-TAB DESIGN
45
STANDARDIZED DISPLAY TEMPLATEHEADER AREA
46
CAREER INFORMATION: TAB ONE
• Career Information displays:• Marketing Description• Career Opportunities,
and• Career Paths
Information on this tab was initially developed through NAU’s marketing department.
47
UNIVERSITY REQUIREMENTS: TAB TWO
• University Requirements displays plan-specific information. Variations of this information will be displayed for:
• Bachelor Degrees• Master’s Degrees• Doctoral Degrees• Minors• Certificates
• This information is created in ONE location and shared across each plan for which the information is applicable
48
OVERVIEW: TAB THREE
The OVERVIEW section displays the following:
• High-level, bulleted list of
requirements
• Specialized overview
• A “multi-use” statement about
courses counting for more than
one requirement
• Minimum units for completion
• GPA Details (if applicable)
• Maximum Math required
• List of applicable plan attributes
• Link to Progression Plan or
Program of Study
49
DETAILS: TAB FOUR
The Details section provides in-depth information on:
• Admissions Requirements (if applicable)
• Major Requirements (including any “subsections”)
• Language Requirements (if applicable)
• Specialized Plan Sections (such as Teacher Preparation, Fieldwork Experience, Study Abroad details, etc.)
• General Electives• Additional Information
50
CAMPUS AVAILABILITY: TAB FIVE
The Campus section provides:• Listing of all plan campuses• “Hover” capability with map• Contact information for that
campus
51
“IN C
ONTEXT”
COURSE
INFO
RMATIO
N
SI M
PLY
“H
OV
ER
” FO
R D
ET A
I LS
52
HOVER FOR ADDITIONAL COURSE DETAILS
53
CLICK ON THE COURSE:FOR EVEN MORE INFORMATION
• Sections Offered that link to LOUIE Class Search
• University Requirement Designation• and a Full Description of the
Pre/Corequisites
54
COURSE SEARCH CAPABILITIES
55
COURSE SEARCH RESULTS
56
SEARCH BY UNIVERSITY REQUIREMENTS
57
KEYWORD SEARCH
58