NATIONAL RED IMPORTED FIRE ANT ERADICATION PROGRAM – … · Mr Edwards Ale House and Kitchen, 46...

For Official Use Only

NATIONAL RED IMPORTED FIRE ANT ERADICATION PROGRAM – SOUTH EAST QUEENSLAND

STEERING COMMITTEE MEETING NO. 2

THURSDAY 16 NOVEMBER 2017

1 PM – 8.30 PM

LOCATION – BRISBANE CBD AND SITE

1 PM – 4.30 PM - PRE-MEETING SITE VISIT FOR COMMITTEE MEMBERS TO VIEW A DEMONSTRATION OF NATIONAL RED IMPORTED FIRE ANT ERADICATION PROGRAM (SEQ) ERADICATION PROCESSES, TOOLS AND TECHNIQUES

Meet at the front of 41 George Street Brisbane CBD

Recommended accommodation for steering committee members: Oaks Casino Towers, 151 George Street, Brisbane City http://www.minorhotels.com/en/oaks/oaks-casino-towers

6.30 PM - PRE-MEETING DINNER – HOSTED BY QUEENSLAND A/CHIEF BIOSECURITY OFFICER (OPTIONAL)

Mr Edwards Ale House and Kitchen, 46 Edward Street (corner of Edward and Margaret Streets) Brisbane http://www.mredwardsalehouse.com.au/

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NATIONAL RED IMPORTED FIRE ANT ERADICATION PROGRAM – SOUTH EAST QUEENSLAND STEERING COMMITTEE

MEETING NO. 2

FRIDAY 17 NOVEMBER 2017

9.00 AM – 2.00 PM

LOCATION – CONFERENCE ROOM, LEVEL 2, 41 GEORGE STREET BRISBANE CITY TELECONFERENCE – DIAL 07 3117 1092 (ENTER 3844542872# WHEN PROMPTED)

AGENDA

Paper to be circulated Verbal report Presentation

Agenda item Topic Presenter

8.45 AM – COFFEE AND TEA

9.00 AM – 9.45 AM INTRODUCTION AND GOVERNANCE ARRANGEMENTS

1

a. Welcome/apologies

b. Introduction of new National Red Imported Fire Ant Eradication Program – SEQ (National Program) Steering Committee independent chair

c. Meeting objectives

d. Confirmation of agenda

e. Follow up actions from last meeting

f. Approval of amended Terms of Reference

g. Discussion on establishment of Stakeholder sub-committee

h. Steering Committee response to Invasive Species Council paper “Seven fire ant essentials”

Chair

9.45 AM – 10.30 AM DRAFT NATIONAL PROGRAM 2017-18 WORKPLAN

2

Draft National Program 2017–18 Work Plan for approval

(For discussion and decision)

National Program Director

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10.30 to 10.45 AM – Morning Tea

10.45 AM – 11.15 AM DRAFT NATIONAL PROGRAM TEN YEAR ERADICATION PLAN

3

Amended Ten Year Eradication Plan for committee approval

(For discussion and decision) Chair

4 Principles for Cost-Sharing Contributions



11.15 AM – 11.45 AM REPORTING

5 Program Reports for approval



11.45 AM – 12.30 PM TREATMENT CONSIDERATIONS

6

Discussion about treatment considerations

- Australian Pesticides and Veterinary Medicines Authority

- Organic growers

- Civil Aviation Safety Authority


National Program

Policy, Legislation and Compliance Manager

12.30 PM – 1.00 PM LUNCH

1.00 PM – 1.45 PM National Program movement controls

7 Movement controls for fire ant carriers


National Program Policy, Legislation and Compliance Manager

1.45 PM – 2.00 PM OTHER BUSINESS

8 Summary of decisions (including communiqué)

Actions requiring resolution and deadlines Chair

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9 Next meeting Chair

2.00 PM – MEETING CLOSE

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FOR OFFICIAL USE ONLY

National Red Imported Fire Ant Eradication Program (SEQ) Steering Committee Friday 17 November 2017

Brisbane Queensland 9.10 – 1.00

FOR OFFICIAL USE ONLY Page 1 of 7

Meeting minutes – meeting 2

ATTENDANCE

Attendees

Dr Wendy Craik, Chair Malcolm Letts, Department of Agriculture and Fisheries, Queensland Jo Laduzko, Department of Agriculture and Water Resources, Australian Government Dr Bruce Christie, Department of Primary Industries, New South Wales (teleconference) Sarah Corcoran, Department of Primary Industry and Resources, Northern Territory Dr Nigel Ainsworth, Department of Economic Development, Jobs, Transport and Resources,

Victoria (teleconference) Dr Lloyd Klumpp, Department of Primary Industries, Parks, Water and Environment,

Tasmania Dr Sonya Broughton, Department of Agriculture and Food, Western Australia

Presenters Geoff Kent, Director, National Red Imported Fire Ant Eradication Program (SEQ) (National

Program) Heather Leeson, Manager, Policy, Legislation and Compliance, National Program.

Observer Sharon Janssen, National Program

Secretariat Andrew Jane, National Program

Apologies Dr Emily Phillips, Department of Economic Development, Jobs, Transport and Resources,

Victoria Dr John Robertson, Department of Agriculture and Fisheries, Queensland

MAIN DISCUSSION, AGREED OUTCOMES AND FOLLOW UP ACTIONS

Agenda Item 1 - Introduction and governance arrangements – main discussion The Chair opened the meeting at 9.10am, welcoming participants and noting apologies. The approach and meeting objectives for the day was agreed and the status of follow up action items from the last meeting were noted (completed or ongoing). The amended Terms of Reference for the Steering Committee were considered by members. The skills composition of the membership was discussed with the view to considering membership review and change processes at the next meeting. The option of establishing an annual stakeholder forum/ sub-committee was tabled and agreed that discussion be conducted at the February 2018 meeting to further consider. The Invasive Species Council (ISC) paper “Seven fire ant essentials” was noted and that an interim letter of acknowledgement has been issued. The Chair and Secretariat will draft a formal response to the ISC for issue prior to Christmas 2017. Other administration items were also discussed (see Action items below). Agreed Outcome The Committee approved the amended Terms of Reference.

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Agenda item 1 - Action items Responsibility Status

1 Membership review and change processes to be discussed at the February 2018 meeting.

Steering Committee/ Secretariat.

For discussion at next meeting.

2

Develop a proposal for stakeholder sub-committee linking the Steering Committee to the Stakeholder Program.

Secretariat/ Community & Stakeholder Engagement.


3 Formal response to the Invasive Species Council – “Seven Fire Ant Essentials”.

Chair/ Secretariat.

End December 2017.

4 Establish a central hard copy and Govdex folder of the Steering Committee governance documents.

Secretariat. End December 2017.

5

Clarify the roles of the Chief Biosecurity Officer and the Director General as the Department of Agriculture and Fisheries officers responsible for the administration and delivery of the National Program.

Secretariat. End December 2017.

6 Ensure all Steering Committee members have access and are acquainted with the use of “Govdex” (govdex.gov.au)

Secretariat/ Steering Committee.

End December 2017.

Agenda Item 2 – Draft National Program 2017-2018 Work Plan - main discussion Geoff Kent provided a presentation on the final draft of the National Program 2017-2018 Work Plan. The main issues discussed include: The Work Plan outlines the tasks that National Program staff will undertake in 2017–18 to meet the objectives

of the Ten Year Eradication Plan. The remote sensing technologies previously used by the National Program are now obsolete. Significant

investment would be required for the cameras to become operational again. The National Program is implementing the independent review panel’s recommendation that new, more cost-effective technologies be investigated and developed for operational use by May 2019.

Managing expectations of the National Program’s performance with Commonwealth and other jurisdiction Ministers. Best practice systems, processes and state of the art expertise underpin the 2017-2018 Work Plan.

External linkages will be important for the National Program including but not limited to the National Exotic Invasive Ant Biosecurity Plan and tertiary and industry research institutions and programs.

Committee suggestions to improve the readability and structure of the plan were noted for the development of the 2018–19 Work Plan. Minor amendments will be incorporated.

Agreed Outcome The Steering Committee: Approved the proposed National Red Imported Fire Ant Eradication Program – South East Queensland 2017–

18 Work Plan (Work Plan) with minor amendments. Agreed that it is not necessary for an independent laboratory to verify National Program genetic analysis, as

the National Program’s laboratory is a National Association of Testing (NATA)-accredited facility.

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Agenda item 2 - Action items Responsibility Status

7

J. Laduzko to provide the Committee and National Program contacts in tertiary and industry research avenues in relation to science, research and development projects in the 2017–18 Work Plan.

J. Laduzko to Secretariat.

End December 2017.

8 Establish agreed national response talking/information points to assist members when dealing with respective Ministers (managing expectations).

Secretariat. End December 2017/ Ongoing

9 Develop a calendar of events including Steering Committee meetings, milestones, stakeholder forums, NBC and other committee meetings.

Secretariat. For discussion at next meeting.

Agenda item 3 – Amended Ten Year Eradication Plan main - discussion The Chair clarified that the Plan had been circulated to members for comment. Geoff Kent provided an overview on the amended Ten Year Eradication Plan. The main issues discussed include: Risk management and how this will be considered now and how potential risks may manifest over time - the

Quarterly Report details risks for the Steering Committee to consider. Steering Committee feedback. An overview of suggestions not fully incorporated into the Plan was provided

by Sharon Janssen. Compliance Strategy. The Committee took a strong interest in the National Program’s Compliance Strategy

with an agenda item to be established for the February 2018 meeting. Publication of the Ten Year Plan will initially be hosted by the Queensland Department of Agriculture and

Fisheries. However, a standalone web presence for the National Program should be considered.

Agreed Outcome The Steering Committee approved the revised National Program Ten Year Plan and for the publication of the summary document on the Queensland Department of Agriculture and Fisheries website at the end of caretaker period as an interim measure. Establishing a national web presence will be explored.

Agenda item 3 – Actions items Responsibility Status

10 Develop proposal for Steering Committee to undertake annual review of risks.

National Program.


11 Define likelihood and consequence parameters in the Plan’s risk management plan.

National Program.

For discussion at the next meeting.

12 Develop National Program Compliance Strategy paper including the National Program Compliance Strategy – agenda item for meeting 3.

National Program.

For presentation next meeting.

13 Publish Ten Year Eradication Plan Summary document on DAF website.

Secretariat/ Community and Stakeholder Engagement.

End of Caretaker period.

14 Consider path forward for National Program website.

Secretariat/ Communications and Stakeholder Engagement.

Provide update next meeting.

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Agenda item 4 – Principles for cost-sharing contributions - main discussion An overview of the Principles for cost-sharing arrangements was provided by Geoff Kent. The main issues discussed include: Underlying principles are based on the National Environmental Biosecurity Response Agreement (NEBRA)

adapted to the National Program’s cost-sharing requirements. Payment instalments are to be made six monthly by the Commonwealth and quarterly by all other

contributing jurisdictions. Jurisdictions will advise the National Program of their payment schedule at the beginning of each financial year.

Efficiencies obtained over time including through partnerships with industry and stakeholders should be recorded.

Payment flexibly needs to be incorporated into the Principles to allow jurisdictions to make payments to the program in advance.

A formal cost-share funding agreement is to be drafted for execution with the jurisdictions for the implementation of the cost-share Principles.

The arrangements for engaging with other states on financial matters. The appropriate vehicle is via the National Biosecurity Committee, noting the Steering Committee has responsibility for making decisions in relation to National Program budget matters (within the agreed National Program budget) on behalf of all jurisdictions.

Agreed Outcomes The Steering Committee: noted the principles for cost-sharing contributions will be updated to reflect the above suggestions for out-of-

session approval.

agreed that a funding agreement will be drafted for execution by all cost-share partners.

noted that the National Program will commence invoicing all jurisdictions in accordance with these principles when they are approved by all cost-share partners.

Agenda item 5 – Action items Responsibility Status

15

Update and recirculate principles paper for approval to reflect:

Payment flexibility, and payment timing New clause on efficiencies.

Secretariat. Before mid-December 2017.

16 Draft cross-jurisdictional financial agreement for execution of the cost-sharing principles.

National Program.


17 Record efficiencies achieved (with local government, industry etc) obtained over time in quarterly reports.

National Program. Ongoing.

18 Circulate draft Principles document to Victorian member.

Secretariat. Complete

19 Circulate finalised Principles to non-Steering Committee jurisdictions (South Australia and ACT) for information via NBC. Secretariat.

Complete Once finalised/Next NBC meeting

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Agenda item 5 – Reporting - main discussion The monthly reports for July, August and September were considered by the Committee. The data in relation

to planned surveillance completed was queried. The National Program’s 1st Quarterly Report was also tabled for discussion (hard copy on the day). A proposed reporting schedule was also provided to the Committee for consideration.

Agreed Outcomes The Steering Committee: approved the National Program monthly reports for July, August and September 2017 subject to minor

amendments including planned surveillance figures.

agreed to the proposed reporting schedule.

noted that the 1st Quarter Report will be recirculated to the Steering Committee out-of-session and approval sought to publish the report on the National Program’s website, hosted by the Queensland Department of Agriculture and Fisheries.


20 Correct statistics in monthly reports in regards to surveillance in area one. Secretariat. End November

2017.

21 Distribute reports to National Biosecurity Management Consultative Committee. Secretariat. Mid December

2017.

22 1st Quarterly report – circulated out of session for approval. Secretariat. Mid December 2017.

23 Publish all Quarterly and annual report in lieu of the 4th quarterly report to the DAF website. Secretariat.

Mid December 2017/ end of Caretaker period.

Agenda item 6 – treatment considerations - main discussion The Committee was provided an overview on the issues facing the National Program with respect to treatment. Discussion topics included: The status of organic certification recommendation by the Organic Industry Standards and Certification

Council (OISCC) to the Commonwealth Department of Agriculture and Water Resources. Australian Pesticides and Veterinary Medicines Authority (APVMA) and Australian Quarantine Inspection

Service/ DAWR requirements. Civil Aviation Safety Authority (CASA) requirements.

Discussions occurred on the potential use of drones for remote sensing and the status of helicopter pilot safety requirements (all contractors – no National Program staff undertake flying duties). Agreed Outcomes The Steering Committee: noted the progress made by the National Program to address organic grower concerns and APVMA

requirements.

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agreed to assist the National Program (as necessary) with any negotiations with the APVMA that may be required to ensure that the chemical permits are fit for purpose and provide the National Program with the maximum opportunity of destroying red imported fire ants in the most efficient and effective way.

agreed to assist the National Program (as necessary) in any future negotiations with the Organic Industry Standards and Certification Council to ensure that the insect growth regulators used by the National Program do not affect the retention of the organic status by growers in SEQ.

agreed to assist the National Program (as necessary) in any negotiations with Commonwealth Government agencies associated with the import of water tolerant baits.

noted the Civil Aviation Safety Authority (CASA) restrictions under which the National Program currently operates.


24

Seek assistance from J. Jaduzko Commonwealth Department of Agriculture and Water Resources if required in relation to OISCC recommendation to DAWR.

J. Laduzko to Secretariat.

End December 2017.

25 Contact CASA to determine if there is any opportunity to change the low flying restrictions over urban areas.

National Program.

End December 2017.

26

Explore options for the use of drones in surveillance/bait distribution consistent with CASA and other legislative requirements.

National Program to approach CASA.

Provide update at next meeting.

Agenda item 7 – movement controls - main discussion The Committee was provided a presentation by Heather Leeson on the National Program’s movement controls covering fire ant carriers, the biosecurity zones established, and movement control principles. The discussion expanded to include: Fire ant carriers - defining and providing examples Biosecurity Zones under the Biosecurity Act 2104 (the Act) Movement control principles – scientific basis. Chemical applications, and movements Permits, and legislation review to include the fire ant biosecurity zone and movement control mechanisms.

Agreed Outcomes The Steering Committee: noted the scientific principles that underpin the current movement control mechanisms for fire ant carriers

under the Act. agreed that the movement control mechanisms used by the National Program to mitigate the risk of human-

assisted spread of fire ant should be considered as appropriate for use across all jurisdictions. agreed to provide the documented Movement controls for red imported fire ant carriers to the NBC.

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Steering Committee to provide “Movement controls for red imported fire ant carriers” (Attachment B to agenda paper) to the National Biosecurity Committee (NBC).

Chair/ Policy, Governance and Compliance/ Secretariat.

Prior to next meeting February 2017 and for reporting then.

Agenda item 8 – Other business The Steering Committee: Considered a draft communique to be issued after the caretaker period. Discussed meeting scheduling for 2018. Discussed representation from the Victorian Government.

Agreed Outcomes The Steering Committee: agreed that an updated communique to reflect the outcomes of the meeting be published following the

approval of the National Program’s monthly and quarterly reports to date, and the Principles for cost-sharing arrangements.

agreed that future National Program Steering Committee meetings be conducted at Brisbane for the foreseeable future.

agreed that, as a courtesy, non-member jurisdictions (South Australia and Australian Capital Territory) be issued with National Program publications, briefings and reports on an ongoing basis.

agreed that the Steering Committee encourage participation non-member jurisdictions in Steering Committee meetings when available.


28

Draft communique to be updated to incorporate the outcomes of meeting, provided to Chair for consideration, and circulated out-of-session to committee members prior to publication on DAF web site.

Chair and Secretariat.

As soon as possible.

29 Approach Steering Committee members for 2018 forward program meeting dates. Secretariat.

Complete. Date settlement in progress.

30 Minutes to be provided to other jurisdictions for information via NBC. Secretariat.

Ongoing updates provided to each meeting of NBC.

The meeting closed at 1.00pm.

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MEETING NO. 4

THURSDAY 10 MAY 2018

9.00 AM – 1.30 PM


Attendees

Dr Wendy Craik, Chair Dr John Robertson, Department of Agriculture and Fisheries, Queensland Jo Laduzko, Department of Agriculture and Water Resources, Australian Government Dr Bruce Christie, Department of Primary Industries, New South Wales Sarah Corcoran, Department of Primary Industry and Resources, Northern Territory Dr Lloyd Klumpp, Department of Primary Industries, Parks, Water and Environment, Tasmania John van Schagen, Department of Agriculture and Food, Western Australia (proxy for Dr Sonya

Broughton) Mr Nigel Ainsworth, Department of Economic Development, Jobs, Transport and Resources

(proxy for Michael Rosier).

Apologies Dr Sonya Broughton, Department of Agriculture and Food, Western Australia Michael Rosier, Department of Economic Development, Jobs, Transport and Resources, Victoria

Stakeholder Guests

CEO, Invasive Species Council Western Australia (teleconference)

National Program presenters

John Jordan, General Manager National Program Cara McNicol, Director National Program Operations Dr Ross Wylie, Manager Science, National Program

Observers Malcolm Letts, A/Chief Biosecurity Officer, Department of Agriculture and Fisheries, Queensland Heather Leeson, Manager Policy, Legislation and Compliance, National Program Sharon Janssen, Principal Policy Officer, National Program

Secretariat Andrew Jane, Senior Policy Officer, National Program

AGENDA


Agenda item Topic Discussion Leader

8.45 AM: COFFEE AND TEA

9.00 AM - 9.15 AM: INTRODUCTION

1 a. Welcome/apologies

Chair

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b. Endorsement of Minutes Meeting 3: 7 February 2018

c. Follow up actions from Meeting 3: 7 February 2018

d. Meeting 4 objectives

e. Confirmation of agenda Meeting 4

9.15 AM – 10.00 AM: THE SCIENCE OF RIFA

2

a. An overview of the science and genetics of the Red Imported Fire Ant

(For information and discussion)

b. Proposed Science Advisory Panel – draft Terms of Reference and membership

(For consideration and decision)

Manager Science

National Program General Manager

10.00 AM – 11.00 AM: NATIONAL PROGRAM CONSIDERATIONS

3

a. General Manager update

b. Omnibus –summary of issues

(For consideration and discussion)


National Program Director Operations

4

National Program Budget Update

a. Budget status

b. Draft Collaborative Funding Agreement

c. Capital cost determinations



5 Treatment considerations

a. Planned treatment



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11 AM – 11.15 AM: MORNING TEA

11.15 AM – 11.30 AM: NATIONAL PROGRAM 2018-2019 KEY PERFORMANCE INDICATORS

6 Draft National Program 2018-19 Key Performance Indicators



11.30 AM – 12.00 PM: STAKEHOLDER GUEST – CEO, INVASIVE SPECIES COUNCIL

7 Discussion withwill be invited to stay on for lunch) Chair

12.00 PM – 12.30 PM: LUNCH

12.30 PM – 1.00PM: STAKEHOLDER GUEST –(TELECONFERENCE – 10.30AM WESTERN AUSTRALIA TIME)

8 Discussion with Chair

1.00 PM – 1.30 PM: OTHER BUSINESS

9

a. Review of Stakeholder Forum - discussion

b. Revised Terms of Reference

c. Meeting recap

d. Summary of decisions

e. Actions requiring resolution and deadlines

f. Next meeting – Monday 20 August 2018 (TBC)

Chair

Secretariat

1.30 PM: MEETING CLOSE

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FFOR OFFICIAL USE ONLY eDOCS:6538784

NNational Red Imported Fire Ant Eradication Program (SEQ) Steering Committee Thursday 10 May 2018

Brisbane Queensland 9.00am – 2.15pm


MINUTES – MEETING 4

ATTENDANCE

Attendees

Dr Wendy Craik, Chair. Dr John Robertson, Department of Agriculture and Fisheries (DAF), Queensland. Jo Laduzko, Department of Agriculture and Water Resources, Australian Government. Dr Bruce Christie, Department of Primary Industries, New South Wales. Sarah Corcoran, Department of Primary Industry and Resources, Northern Territory

(teleconference). Dr Lloyd Klumpp, Department of Primary Industries, Parks, Water and Environment,

Tasmania. John van Schagen, Department of Agriculture and Food, Western Australia

(proxy for Dr Sonya Broughton). Mr Nigel Ainsworth, Department of Economic Development, Jobs, Transport and

Resources (proxy for Michael Rosier).

Stakeholder Guests

CEO, Invasive Species Council. Western Australia (teleconference).

Presenters

John Jordan, General Manager National Program. Cara McNicol, Director National Program Operations. Dr Ross Wylie, Manager Science, National Program.

Observers

Malcolm Letts, A/Chief Biosecurity Officer, Department of Agriculture and Fisheries, Queensland.

Heather Leeson, Manager Policy, Legislation and Compliance, National Program. Louise Morgan, Manager Community and Stakeholder Engagement, National Program.

Secretariat Andrew Jane, National Program.

Apologies

Dr Sonya Broughton, Department of Agriculture and Food, Western Australia. Michael Rosier, Department of Economic Development, Jobs, Transport and Resources,

Victoria.

MAIN DISCUSSION, AGREED OUTCOMES AND FOLLOW UP ACTIONS The meeting opened at 9.00am. Agenda Item 1 -- IIntroduction – main discussion

The Chair opened the meeting, welcomed participants and noted apologies. The Chair recapped on the risk workshop and stakeholder forum activities of the previous day, highlighting the particular value of the feedback from the stakeholder forum. The Steering Committee:

agreed to the establishment of a Risk Sub-Committee to the Steering Committee. Membership is to include the Chair, the Commonwealth member and others members as appropriate. An external expert in risk management should also be included in an advisory role.

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nnoted the success of the stakeholder forum and the need to progress the implementation of an inclusive and collaborative stakeholder reference group and the need to establish transparent selection criteria for membership.

noted that Steering Committee papers must be issued by the Secretariat one week out from each meeting into the future (per the Steering Committee’s Terms of Reference).

agreed that the Steering Committee calendar of events be updated to reflect future meeting and reporting cycles to inform the focus of Steering Committee meetings going forward.

accepted the Minutes for the meeting of 7 February 2018 subject to an amendment to reflect that Program website information will be hosted by the DAF web site for cost-effectiveness and transparency reasons.

Agenda item 1 -- AAction items Responsibility Target Status

1

The meeting minutes of 7 February 2018 are to be amended to reflect that the Program website information will be hosted by the DAF web site for cost-effectiveness and transparency reasons.

Steering Committee Secretariat.

30 May 2018. Complete 30 May 2018.

2

The Calendar of Events is to be further updated to reflect annual meeting matters and reporting cycles, then recirculated to Steering Committee members and placed on Govdex.


23 August 2018 Complete.

3

The Action Items for each meeting minutes are to include responsibility, target and status columns.


30 May 2018. Complete 30 May 2018.

4

The draft Program Compliance Strategy detailing the Program’s risk register and risk profile for the 2018-19 Work Plan is to be reissued to the Steering Committee.

Program (Policy, Legislation and Compliance).

22 and 23 August.

22 and 23 August

5

The Program movement control considerations to be resolved with the NBC. Probable destination is the Environment and Invasives sub-Committee with advice from the Program Science Advisory Panel – if established by then established)


27 June 2018. Complete NBC agreement 27 June 2018.

6

The remaining Program publications are to be published to the web presence: - 1st Quarter Report - Fire ant detection map (Oct-Dec 2017) - Governance Plan - Work Plan 2017-2018 - Principals for cost-sharing contributions to

the 10 year plan - Ten year eradication plan

Program (Community and Stakeholder Engagement).

15 June 2015. Complete 13 June 2016.

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- Ten year eradication plan - appendices.

7

The annual review of the Steering Committee’s Terms of Reference is to include consideration of responsibilities in the Governance Plan, Ten Year Plan and Work Plans; membership changes; and other matters as appropriate.


November 2018

Secretariat to discuss with Chair.

Agenda Item 2aa –– PProgram Update

The Steering Committee: noted the overview of the 2017-18 activities and year to date progress; including the status of treatment

and the requirement for an improved surveillance strategy (in progress). noted the status of the Program ramp up activities and the need for system and business process

improvements. noted the status of outlying detections ( seven to date), actions against these and the need for

messaging clarity and consistency in communications of detections. noted that Program Significant Detection Reports are provided to the Steering Committee and the

Biosecurity Management Consultative Committee, with the future intention of a follow up report within one month of detection.

noted the communications channels upon a significant detection to include: immediate advice to the Minister’s Office; notification to all stakeholders and electoral offices (all tiers of government) in the vicinity, media release and general community engagement.

Agenda item 2aa -- AAction items Responsibility Target Status

8

Outlying and historical significant detections are to be communicated (in summary form) on the Program website as soon as possible, pointing to community and stakeholder engagement communications activities.


Summary information to be published Quarterly.

In progress.

Agenda Item 22b –– PProgram Omnibus Issues

The Steering Committee:

noted the omnibus issues summary paper provided to the Steering Committee paper. Discussion points included the status of Program centralised headquarters; logistical efficiencies through improved task planning, weekend rosters and field vehicle modifications; the development of the Customer Relationship Management Project; and the path forward for the potential uptake of the lateral flow immunoassay kits, and DavrenTM as a new treatment option. The Steering Committee also received an update on the proposed joint Program/McDermott application with the Civil Aviation Safety Authority (CASA).

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Aggenda item 2b -- AAction items Responsibility Target Status 9

Community and Stakeholder Engagement strategy presentation to be delivered at next Steering Committee meeting.


23 August 2018.

23 August 2018.

10 Customer Relationship Management (CRM) System demonstration to be provided at the next Steering Committee meeting.


23 August 2018.

23 August 2018.

11

Secretariat to provide NBC paper to include Immunoassay kits – jurisdictional contact through the National Biosecurity Committee’s Environment and Invasives sub-committee to assess needs.


NBC Paper 27 June 2018.

Complete 22 June 2018.

12 Secretariat to provide feedback to DavrenTM representatives. Further exploration through the established Science Advisory Panel prior to further consideration by the Steering Committee.

Steering Committee Secretariat and Science Advisory Panel (once established).

August 2018.

The Program was advised on 9 August 2018 that due to a major restructure of Davren TM Global, discussions are postponed until further notice.

13 Steering Committee Chair to write to Bruce Christie to request how the National Biosecurity Committee is to be engaged to ensure nation-wide information flow (not just South East Queensland) of Program activities and ensure engagement in communications across jurisdictions. Consider a letter to be issued from the Steering Committee to the Chair of the Environment and Invasives sub-committee to the National Biosecurity Committee.

Steering Committee Chair to draft letter on behalf of Chair if required.

June 2018.

Matter has been considered by NBC ON 27 June 2018. A letter will be prepared pending endorsement of the SAG TORs.

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Agenda Item 3aa –– PProgram Budget Update - Budget Status

The Steering Committee: noted the budget status provided to the Steering Committee paper with a more complete report to be

provided to the Steering Committee out-of-session as soon as practicable. noted cash flow adjustments provided to the Steering Committee paper require clarification and

correction in budget report at Action Item 17.

Aggenda item 3a - Action items Responsibility Target Status

14 A supplementary out-of-session budget report is to be provided to the Steering Committee as soon as practicable including clarification of miscellaneous expenses.

Program (Biosecurity Queensland Finance).

5 July 2018. Complete 18 July 2018.

Agenda Item 3bb –– PProgram Budget Update – Collaborative Funding Agreement The Steering Committee:

noted the final draft of the Collaborative Funding Agreement provided to the Steering Committee paper. agreed that the Steering Committee be provided the Agreement for a final review prior to issuing to the

respective departmental legal branches for consideration.

Aggenda item 3b - Action items Responsibility Target Status

15 Collaborative Funding Agreement is to be reissued to Steering Committee for a final round of consultation prior to legal review.


21 May 2018.

Complete 30 May 2018.

16 The final Draft Funding Agreement is to be issued to jurisdictions for the attention of the respective legal branches.


21 May 2018.

Complete Request issued 8 June 2018.

17 Finalised collaborative funding agreement is to be provided to the National Biosecurity Committee for endorsement for its 27 June meeting.


To be advised. A draft was provided at the NBC meeting. Negotiating legal issues.

Agenda Item 3cc –– PProgram Budget Update – Capital Cost Considerations

The Steering Committee: approved the items listed as being forecast for 2017-18 and 2018-19 financial year capital costs for the

purposes of delivering outcomes from the Program. noted that the items provided to the Steering Committee out-of-session in February 2018 were

approved as being forecast 2017-18 capital costs for the purposes of delivering outcomes from the Program.

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Aggenda item 3c - Action items Responsibility Target Status 18 Program is to provide details of Steering

Committee approvals of capital expenditure to Biosecurity Queensland (DAF) – covering February and May approvals. Email from Steering Committee Secretariat to Manager Biosecurity Finance will satisfy this requirement in the interim with final minutes to be provided to BQ Finance.


15 May 2018

Complete 15 May 2018

Agenda Item 4 – Planned Treatment The Steering Committee:

noted the revised treatment strategy for 2017-18 and 2018-19; noting the program will refine approaches to deliver “up to six rounds of treatment for each area”, considering indicators of eradication and treatment efficacy.

noted that Area 1 will receive a minimum of five rounds (up to six rounds) of treatment and that the need to undertake a sixth round will be advised based on scientific and monitoring analysis.

noted the revised strategy will include a contingency budget (estimated at $720,000) for possible significant detections.

Aggenda item 4 -- AAction items Responsibility Target Status 19 The communique for meeting 4 is to reflect

Steering Committee agreement to the revised treatment approach.


Future communiques for release within 1 week of meeting.

Complete 30 June 2018.

20 The National Biosecurity Committee is to be advised of the revised treatment plan.


NBC Meeting 27 June.

NBC paper complete 22 June 2018.

Agenda Item 5 – Key Performance Indicators

The Steering Committee: noted that development the 2018-19 Work Plan is in progress and that the Plan will include more refined

key performance indicators. noted that there needs to be continuity between 2017-18 and 2018-19 plans and that key performance

indicators identified from the risk and stakeholder workshops (for example, C&SE activities, web publications etc.) are reflected in the 2018-19 Work Plan and that certain terms such as “high risk” and “suitable habitat” are clarified.

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Aggenda item 5 -- AAction items Responsibility Target Status 21 The 18-19 work plan is to be issued to the

Steering Committee as soon as practicable (out-of-session).


22 and 23 August.

22 and 23 August.

22 The 18-19 work plan is to incorporate any outcomes established at the risk and stakeholder workshops. This includes a companion annual risk management plan.


22 and 23 August.

22 and 23 August.

Agenda Item 6 ––

The Steering Committee nnoted (CEO of the invasive Species Council) main points tabled at his presentation, including:

acknowledgement of the achievement to secure a nationally funded ten year program the Invasive Species Council is an advocate for the Program, is here to assist and that early advice will

help in this role. tangible results will need to be demonstrated quickly to secure community and stakeholder confidence. delays in reporting and web presence navigation difficulties. The Committee thanked for his contribution to the meeting and other events over the last few

days..


N/A

Agenda Item 7 ––

The Steering Committee nnoted (title) main points tabled at his presentation, those being: significant detections – most outlying infestations are of the monogyne form of RIFA. issues around monogyne ants and apparent human assisted spread – it is typically polygyne ants where

this what? occurs. differentials in expected flight distances: 2-5kms when they could be flying much further. genetic analysis suggests the Program is not operating at technical capacity – there is an opportunity to

engage external bodies such as universities and scientific bodies to complement the work undertaken by the Program.

that remote sensing should be undertaken beyond the operational boundary. The Committee thanked for his contribution to the meeting. Dr Ross Wylie of the Program is to

continue liaison with on identified issues going forward.

Agenda item 7 -- AAction items Responsibility Target Status N/A

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Agenda Item 8 –– SScience Advisory Panel aand Science Presentation

The Steering Committee: agreed to the establishment of a Science Advisory Panel with the consideration of an alternative title. noted the science and genetics presentation provided by Ross Wylie. agreed that the National Biosecurity Committee be advised of the Panel once it is established.


23 Issue a paper with Terms of Reference and nominations to Steering Committee as soon as practicable (out-of-session).


5 July 2018. Complete 1 August 2018

24 Publish slide on “potential area of spread without eradication plan” to the Program web presence.

Program (Manager, Science).

Prior to August 2018

In progress.

Agenda Item 9 –– OOther Business

The Chair concluded the meeting by thanking all participants for their involvement across the two days of activities with the following action items.


25 Communique on meeting 4 to be issued as soon as practicable.


Post meeting 4. Complete 30 June 2018

26 Media release on meeting 4 to be issued as soon as practicable.


Post meeting 4. Not progressed – delayed to issue post 23 August meeting.

27 and the Pres of the Assn of the Nursery and Garden Industry

Queensland to be invited to present at the next Steering Committee meeting.

Secretariat.

22 August 2018 Complete – issued by Chair, Secretariat has followed up response. No reply.

The meeting closed at 2.15pm.

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MEETING NO. 5

THURSDAY 23 AUGUST 2018

9.00 AM – 3.15 PM


Attendees

Dr Wendy Craik, Chair Dr John Robertson, Department of Agriculture and Fisheries, Queensland Jo Laduzko, Department of Agriculture and Water Resources, Australian

Government Dr Bruce Christie, Department of Primary Industries, New South Wales Sarah Corcoran, Department of Primary Industry and Resources, Northern Territory Dr Lloyd Klumpp, Department of Primary Industries, Parks, Water and

Environment, Tasmania John van Schagen, Department of Agriculture and Food, Western Australia Michael Rosier, Department of Economic Development, Jobs, Transport and

Resources, Victoria Apologies N/A

Program presenters

John Jordan, General Manager Program Cara McNicol, Director Program Operations Louise Morgan, Manager Community and Stakeholder Engagement Joshua Brown, Remote Sensing Project Coordinator, Program

Observers

Malcolm Letts, A/Chief Biosecurity Officer, Department of Agriculture and Fisheries, Queensland

Heather Leeson, Manager Policy, Legislation and Compliance, Program Sharon Janssen, Principal Policy Officer, Program

Secretariat Andrew Jane, Senior Policy Officer, Program

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2

AAGENDA


Agenda item

Topic Discussion Leader

8.45 AM: CCOFFEE AND TEA

9.00 AM -- 99.30 AM: IINTRODUCTIONN

1

a. Welcome/apologies

b. Endorsement of Minutes Meeting 4: 10 May 2018

c. Follow up actions from Meeting 4: 10 May 2018

d. Meeting 5 objectives

e. Confirmation of agenda Meeting 5

f. Proposed Program/Steering Committee related key performance indicators

g. 2018-19 Calendar of Events

Chair

09.30 AM –– 110.30 AM NNATIONAL PROGRAM CCONSIDERATIONS

2

a. General Manager update

b. Omnibus – items for noting/discussion by exception

c. Brisbane Airport – Proof of freedom from the Brisbane Airport (2015) incursion report


Program General Manager

Program Director Operations

3 Program Finance Update



10.30 AM –– 110.45 AAM: MORNING TEA

10.45 AM –– 112.30 AMM CCOMMUNITY AND STAKEHOLDER ENGAGEMENT

4

a. 2018-19 Community and Stakeholder Engagement Plan

b. Community Collaboration and Industry Reference Groups

c. Community and Stakeholder Engagement Solution (CaSES) Demonstration

d. Market Segmentation Research Report

Manager Community and Stakeholder

Engagement

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3

AAgenda iitem

Topic Discussion Leader

(For consideration and discussion/ decision)

12.30 PM – 1..00 PPM: LUNCH

1.000 PM –– 33.00 PM: FURTHER NNATIONAL PROGRAM CONSIDERATIONS

5 Reconsideration of Out-of-Session Paper

National Exotic Invasive Ant Science Advisory Group



6 Remote Sensing Surveillance



7

Program Compliance Strategy



8 Program Risk Register



9 Program Risk Management Sub-Committee



10 Chief Executive Officer, Nursery And Garden Industry Queensland



3.00 PPM –– 33.15 PM: OTHER BUSINESS

11

a. Meeting recap

b. Summary of decisions

c. Actions requiring resolution and deadlines

d. Draft communique and media release

e. Next meeting – 20 November 2018

Chair

Secretariat

3.15 PM: MEETING CLOSE

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NNational Red Imported Fire Ant Eradication Program (SEQ) Steering Committee Thursday 23 August 2018



MINUTES – MEETING 5

ATTENDANCE

Attendees

Jo Laduzko, Acting Chair, Department of Agriculture and Water Resources, Australian Government

Dr Wendy Craik, (teleconference) Dr John Robertson, Department of Agriculture and Fisheries (DAF), Queensland Dr Bruce Christie, Department of Primary Industries, New South Wales Sarah Corcoran, Department of Primary Industry and Resources, Northern Territory Dr Lloyd Klumpp, Department of Primary Industries, Parks, Water and Environment,

Tasmania John van Schagen, Department of Agriculture and Food, Western Australia Mr Michael Rosier, Department of Economic Development, Jobs, Transport and Resources

Guests CEO Nursery and Garden Industry Queensland (NGIQ) , National Biosecurity Manager Nursery and Garden Industry Australia

(NGIA)

Presenters

John Jordan, General Manager National Program Cara McNicol, Director National Program Operations Louise Morgan, Manager Community and Stakeholder Engagement, National Program Joshua Brown, Remote Sensing Project Coordinator, National Program

Observers

Malcolm Letts, A/Chief Biosecurity Officer, Department of Agriculture and Fisheries, Queensland

Heather Leeson, Manager Policy, Governance and Compliance, National Program Sharon Janssen, Principal Policy Officer, Policy, Governance and Compliance, National

Program Secretariat Andrew Jane, National Program

Apologies N/A

MAIN DISCUSSION, AGREED OUTCOMES AND FOLLOW UP ACTIONS The meeting opened at 9.00am.

Agenda Item 1 -- IIntroduction – main discussion

Dr Wendy Craik joined the meeting via teleconference and as such declared that it was not practical to Chair the meeting by phone. Nominations were sought for an Acting Chair and the Chair deputised chairing of the meeting to the Commonwealth member, Jo Laduzko. The Acting Chair provided an overview of the day’s agenda, noting a change in order with a presentation by the NGIQ/A brought forward to 1pm. Committee members reiterated the success of the workshop held the previous day, during which they sanctioned a modified Program approach which includes:

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focused activity in line with the 2017-18 to 2026-27 Ten Year Eradication Plan (Ten Year Plan (Areas 1-4) boundary management to deal with recent infestation to the west, north, Logan and Gold Coast greater industry and government collaboration a more assertive compliance posture attracting - support from industry and local government councils engagement of an external consultant to deliver the Work Plan 2018-19 and a report on key results,

learnings and plan for future years.

The Steering Committee (includes Work Shop and Introduction): AGREED a notification to the National Biosecurity Committee concerning a threat to Program objectives

has not been triggered. AGREED that the Program engage an external consultant to deliver the Work Plan for 2018-19 (within

established budget) and report including 2017-18 key learnings and results, the process for authorising divergence from the Ten Year Plan, and the process and schedule for Program audits and reviews (consistent with the Ten Year Plan).

ACCEPTED the finalisation of Action Items and Minutes from meeting 4 on 10 May 2018 with minor amendments

AGREED to the proposed Steering Committee Key Performance Indicators (KPIs) and 2018-19 Calendar of Events (CoE) with minor amendments

AGREED the Steering Committee Terms of Reference be amended to reflect the newly agreed requirement that the timeframe for the issuance of Steering Committee papers be amended from one week in advance of the meeting to two weeks

DISCUSSED matters concerning future meeting and funding agreement arrangements as reflected in the Action Items below.

Agenda item 1 -- AAction items ((including actions arising from workshop held 22 August 2018)

Responsibility Target

Status

1 Appoint external consultant: Provide a report to the Steering Committee including 2017-18 key learnings and results, the process for authorising divergence from the Ten Year Plan, and process and schedule for Program audits and reviews (consistent with the Ten Year Plan). Provide the 2018-19 Work Plan (including broadscale treatment to the west of Area 1) within established budget to the Steering Committee for approval. Longer-term budget estimates (over 4 years) and proposal for bringing forward funding from outer years based on risk.

Program (Policy, Governance and Compliance) Biosecurity Queensland (BQ) Business Services (Finance)

7 September 2018 5 September 2018 14 September 2018 Before meeting 6, December 2018

Commenced 11 September 2018 Consultants are requested to provide the report by 25 September 2018 To commence when tasks above have been completed

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2

Amend Steering Committee Terms of Reference to reflect that the issuing of Steering Committee papers be amended from one week in advance of the meeting to two weeks. Undertake annual review of the Steering Committee’s Terms of Reference including consideration of responsibilities in the Governance Plan, 2017-18 to 2026-27 Ten Year Eradication Plan (Ten Year Plan) and annual Work Plans; membership changes; and other matters as appropriate.

Steering Committee Secretariat Steering Committee

Revised Terms of Reference (ToR) to be issued with papers for December meeting as a part of the broader ToR Annual Review

3

Issue a “Doodle Poll” to Steering Committee members to establish the forward meeting program for the remainder of 2018 and 2019.

Steering Committee Secretariat

30 September 2018

4

Arrange teleconferences with Northern Territory and Victorian members (including respective legal counterparts) to discuss jurisdictional issues relating to intellectual property (IP) clauses in the draft Financial Agreement. Circulate email to Steering Committee outlining Program responses to jurisdictional legal comments and amended draft agreement. Provide further explanation and examples about possible future Program IP to Steering Committee. Provide update to Steering Committee on outcomes of discussion with Northern Territory and Victorian members, as well as final agreement with revised IP clauses.

Program (Policy, Governance and Compliance)

28 September 2018

Completed. Meeting held 11/9/18 Email will be provided once agreement has been amended by Qld Legal Services

5

Amend the Calendar of Events to improve clarity and include: a regular review of the “state of operations”, for inclusion in the December meeting agenda; and new swim lanes for formal governance and control reviews. Amend the KPIs document to reflect the requirement that a draft communique be provided with pack issued to Chair two weeks in advance of each meeting, and that minutes be provided one week following each meeting to the Chair.


Meeting 6, December 2018

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Agenda Item 2aa –– PProgram Omnibus Issues

The Steering Committee discussed issues relating to the Program’s headquarter relocation to Berrinba, responsive treatment delays and possible treatment by licenced pest management technicians, the correction of incorrect DNI practices and an update on poultry manure movements to outside the biosecurity zone. The Program advised the Northern Territory member that the Program’s colony rooms have not relocated to the centralised Berrinba site. Clarification was provided to the NSW member that highest risk poultry manure movements were those that originated from shed four (from which manure had been transported to five destination sites in Queensland and 10 sites in NSW in the past three years). The Steering Committee: NOTED the summary of the Program issues and update NOTED that the Program will increase efforts to collaborate with stakeholder bodies such as Local

Government Authorities (in regards possible amendment of legislation relating to development approvals)

NOTED that the Program is increasing efforts to ensure that infestation outside the operational boundary is responded to quickly and comprehensively (for example, the Gold Coast).

Aggenda item 2a -- AAction items Responsibility Target Status

N/A

Agenda Item 22b –– BBrisbane Airport – Proof of Freedom from the Brisbane Airport (2015) Incursion Report

The Steering Committee was provided an overview of the status of the Brisbane Airport – Proof of Freedom from the Brisbane Airport (2015) Incursion Report (the Report) in light of recent detections within the vicinity. Genetic testing of the recent detection has revealed that the colony was related to the broader South East Queensland population. Genetic testing for the subsequent infestations will be undertaken concurrently for efficiency reasons. Further infestations are expected and the existing biosecurity zone will remain in place until further notice. The New South Wales member suggested there is a good opportunity to engage with the Brisbane Airport Corporation. The Program advised that engagement has occurred with the Brisbane Airport Corporation. The Steering Committee: NOTED the Report NOTED the Addendum to the Report NOTED that pending genetic confirmation that the newly detected infestation is not related to the 2015

Brisbane Airport (2015) infestation, the Report (submitted but currently on hold) be finalised for the re-consideration of the National Biosecurity Management Group.

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Aggenda item 2b -- AAction items Responsibility Target Status 6 Provide advice to the Steering Committee on

the results of genetic testing of recent nests found at Brisbane Airport.

Program (Science and Secretariat)

Advice to be issued to Steering Committee on completion of genetic testing on all Brisbane Airport nests

Completed 12 September 2018

7 Investigate (Wildlife Management Program, Arthur Rylah Institute) modelling of proof of freedom. This may assist the development of Program protocol for declaration of proof of freedom of the SEQ incursion.

Victorian member to contact

to discuss further and report back to Program (Policy, Governance and Compliance)

Preliminary advice - Meeting 6, December 2018

8 Provide contact details to the Secretariat

Victorian member

15 September 2018

Agenda Item 3 – Program FFinance Update

The Steering Committee received an update on the status of the Program’s expenditure during 2017-18. The Program Director advised the Steering Committee that utilisation of resources within Biosecurity Queensland is occurring to optimise Program output. The Program’s Directorate expenditure figures included the office of the General Manager and executive support and associated costs. The New South Wales member enquired about the accounting of interest earned on Program funds. Advice was provided later during the course of the meeting that the Department does not earn interest on funds. The Steering Committee also enquired about a breakup of the Remote Sensing R&D miscellaneous expenditure. Advice was provided later during the course of the meeting that these expenses were in relation to the research and development contract including bank fees, insurance excesses and regulatory fees for licences. The Steering Committee: NOTED the Program’s Financial Performance Report for the period 1 July 2017 to 30 June 2018 NOTED the program has carried forward unspent funds relating to 2017-18 of $3.796M ENDORSED the expenditure of the carried forward funds of $3.796M for operational delivery of

treatment activities in 2018-19.. NNOTED the quarterly financial expenditure forecast for 2018-19.

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Aggenda item 3a - Action items Responsibility Target Status

9 Provide a copy of the Program’s organisational structure and budget allocations for each area; and advice on the Queensland Government’s position in regards to interest earned on cost-shared contributions to the Program (if any).

BQ Business Services (Finance)

Meeting 6, December 2018 (as a part of the Finance update)

Advice was provided later during the course of the meeting that the Department does not earn interest on funds

Agenda Item 4a – Communication and Engagement Plan 2018--19

The Steering Committee was provided an overview of the draft Communication and Engagement 2018-19 Plan with a focus on supporting planned treatment in priority areas, surveillance, significant detections and general community engagement. The objectives are to encourage community surveillance, public reporting of suspect ants, prevent human assisted spread and ensure treatment efficacy. The Steering Committee was then provided an on-line demonstration of the Community and Stakeholder Solution (CaSES) customer relationship management system due for implementation in September 2018. The Steering Committee also received an overview on quantitative and qualitative market segmentation research undertaken by Kantar Public that will further inform the Plan. Results indicated that general biosecurity awareness is high but there is a mixed level of awareness of fire ants, their impact and what people can do to help. The Steering Committee suggested that the Program consider further market research periodically to assess progress of communication efforts and measure awareness level change. The Steering Committee:

CONSIDERED and PPROVIDED IN-PRINCIPLE SUPPORT to the draft Communication and Engagement 2018-19 Plan and accompanying PowerPoint presentation.

SUGGESTED amendments to the Plan (including National Program language, national awareness raising, messaging around self-treatment, collateral for specific areas, evaluation of 2017-18 and biosecurity champion concept).

SUGGESTED the Program properly reference Science evidence where possible to support Program’s position, tools and activities.

Agenda Item 4a –– CCommunication and Engagement Plan 2018--19 Responsibility

Target Status

10 Provide written comments on the Plan to the Steering Committee Secretariat.

Steering Committee members

21 September 2018

Complete 21 September 2018

11 Amend the Communication and Engagement Plan to incorporate Steering Committee’s verbal and written suggestions/amendments

Program (Community and

5 October 2018

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and recirculate final version to Committee for information.

Stakeholder Engagement)

12 Issue the Kantar Public market segmentation research final report to the Steering Committee.

Program (Community and Stakeholder Engagement) Secretariat

12 September 2018

Completed 4 September 2018

Agenda Ittem 4b –– CCommunity Collaboration and Industry Reference Groups

The Steering Committee considered the Terms of Reference for the establishment of the Community Collaboration and Industry Reference Groups with a need for synergies between the two Groups and the overarching Steering Committee.

APPROVED the Terms of Reference for the Community Collaboration and Industry Reference Groups with amendments to reflect that groups will be engaged around specific issues and will reflect the priority of the Committee and Program.

NOTED the 2018-19 indicative budgets for the Community Collaboration and Industry Reference Groups of $5120 and $4820 per annum respectively.

NOTED the proposed meeting strategies and goals for both Groups NOTED that the two groups will be convened with the first meetings mid October 2018.

Aggenda item 4b - Action items Responsibility Target Status

13 Circulate amended Terms of Reference for the Community collaboration and Industry Reference Groups to the Steering Committee for information.

Program (Community and Stakeholder Engagement)

30 September 2018

14 The Program report results of the community and industry group meetings to the Steering Committee. Representatives from the groups will be invited to discuss key issues with the Steering Committee on an annual basis.


Following each meeting To be incorporated into CoE by 14 September 2018

15 The Program: - approach selected peak industry

bodies to nominate potential members for the Industry Reference Group.

- approach selected community and local government organisations to


30 September 2018 30 September 2018

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nominate members for the Community Collaboration Group.

- assess nominations and provide recommendations for both bodies to the Steering Committee for approval.

- organise inaugural meetings for both bodies, scheduled for mid-October 2018.

30 September 2018 Mid October 2018

Agenda Item 110 (Brought forward) – Stakeholder guests: CEO Nursery and Garden Association Queensland

–– NNational Biosecurity Manager Nursery and Garden Association Australia (NGIQ/A)

provided a handout and spoke to the Steering Committee outlining their industry composition and respective concerns. These included:

the NGIQ/A captures a broad range of commercial undertakings including turf farms, forestry and fruit and vegetable growers

the proposed validation of the scientific principles underpinning the movement controls by an independent Scientific Advisory Group and NGIQ/A’s view that the Scientific Advisory Group will disregard industry practicalities

Difficulties in industry compliance with regulatory requirements under the Biosecurity Act 2014 and Biosecurity Regulation 2016.

The Program will continue to work with NGIQ/A to implement the 3-phased approach. It was noted that Subcommittee on Domestic Quarantine and Market Access (SDQMA) consideration of harmonisation of fire ant movement controls is a standing item on their agenda. The Steering Committee:

NOTED the summary of key issues relating to the movement controls for the Nursery and Garden Industry to mitigate the spread of red imported fire ants

NOTED a three-phase approach to foster collaboration between the Program and the nursery and garden industry and resolve key issues

NOTED the question of scientific basis for mitigating controls for the Nursery and Garden Industry will be referred to the Scientific Advisory Group for consideration in accordance with Phase 2 of the proposed approach

NOTED belief that the NGIQ/A and its members are operating around a legislative legacy and corresponding framework development that has been difficult to comply with.

Aggenda item 10 (Brought Forward) -- AAction items Responsibility Target Status

16 The NGIQ/A will be invited to engage with the proposed Scientific Advisory Group in relation to the scientific principles underpinning the movement controls.

Program (Science)

When required

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Agenda Item 5 – National Exotic Invasive Ant Scientific Advisory Group

The Steering Committee considered the revised Terms of Reference to accommodate comments provided by Dr Craik around membership and functional aspects of the Group. The Steering Committee also discussed and agreed to the naming convention for the Group. The Steering Committee:

APPROVED the amended Terms of Reference for a National Exotic Invasive Ant Scientific Advisory Group with amendments to include name change and engagement with industry and other relevant stakeholders as required to provide pragmatic, practical and implementable recommendations to identified and referred issues.

APPROVED the title “National Exotic Invasive Ant Scientific Advisory Group” (Scientific Advisory Group) APPROVED nominations for the Scientific Advisory Group as follows:

Interim Chair - Dr Vicki Lane – General Manager, Horticulture and Forestry Science – Department of Agriculture and

Fisheries. Ordinary Members - Dr F. Ross Wylie, DAF, Brisbane, Queensland. Science Leader, National Red Imported Fire Ant

Eradication Program and National Electric Ant Eradication Program. (Non-paid) - David Oi, United States Department of Agriculture, Gainsville, Florida, USA. Invasive ants research and

eradication; and 2015 Independent Review Group Member. (Airfares and accommodation only) - Dr Ben Hoffmann, CSIRO, Darwin, NT. Invasive ants research and eradication. (Airfares and

accommodation only) - Victoria University of Wellington, New Zealand. Ecology and Biodiversity. (Airfares

and accommodation only) - Marc Widmer, Department of Agriculture & Food, Perth, Western Australia. Social insects and ant

eradication. (Non-paid) - James Cook University, Cairns. Ant ecology and yellow crazy ant eradication. (Airfares

and accommodation only) - Possible Victorian eradication expert to be nominated by the Victorian member.

NOTED the 2018-19 indicative budget for the Scientific Advisory Group of $43 100 per annum. NOTED that the Program will establish the Science Advisory Group before the next Steering Committee

meeting in December 2018.

Aggenda item 5 -- AAction items Responsibility Target Status

17 Update the Terms of Reference to include engagement with industry and other relevant stakeholders as required to provide pragmatic, practical and implementable recommendations to identified and referred issues.

Program Science

5 September 2018

Complete 5 September 2018

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Aggenda item 5 -- AAction items Responsibility Target Status 18 Nominate an eradication expert for group. Victorian

member By 21 September 2018

19 Issue invitations to interim Chair and Ordinary members from the Steering Committee Chair, detailing terms and conditions.

Program Science to draft/ Steering Committee Secretariat to issue

28 September 2018

Interim Chair (accepted) Remaining letters to be drafted and issued

Agenda Item 6 –– RRemote Sensing Surveillance Research and Development Project Update

The Steering Committee was provided an overview of the Remote Sensing Surveillance Research and Development by Project Leader, Mr Joshua Brown. These included:

The successful progress on spectral band trials with very high resolution Data analysis by Outline Global will be completed by the end of 2018 with a subsequent out-of-session

paper to be issued to the Steering Committee on the recommendation technology resulting from the spectral band testing and imagery analysis activities

Field aerial trials will commence May/June 2019. The Steering Committee:

NOTED the summary of key issues relating to the Remote Sensing Surveillance Research and Development Project

NOTED the Remote Sensing Surveillance Research and Development Project Plan.


20 An out-of-session paper on the recommended technology resulting from remote sensing trials is to be issued as soon as practical following the outcome of the Outline Global data analysis.

Program (Remote Sensing Surveillance Research and Development Project)

Early 2019

Agenda Item 7 –– PProgram Compliance Strategy

The Steering Committee was provided an overview of the draft Program Compliance Strategy by the Manager, Policy, Governance and Compliance with positive feedback provided by Committee members. The Steering Committee:

APPROVED the Program’s draft Compliance Strategy

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NNOTED that the strategy is a high level, public facing document which is supported by a detailed program of work to be developed on an annual basis

AGREED that reporting on compliance targets be provided each quarter or by exception.


21 Provide the Steering Committee with an overview of how compliance is achieved.


Meeting 6, December 2018 (consider field visit)

Proposed field visit to be advised.

Agenda Item 8 –– PProgram Risk Register

The Steering Committee considered the Program Risk Register noting that risk management is an ongoing process. Amendments were requested to capture political risk. The Steering Committee:

NOTED the Program high-level risk and risk appetite statements that are proposed for consideration by the Risk Management Subcommittee (Risk Subcommittee)

APPROVED the risk management roles, responsibilities, reporting process, and review schedule NOTED the risk register is a dynamic and perpetual companion to the Program’s Annual Work Plan

which will provide actions to mitigate lower-level operational risks NOTED that a review of the Program’s risk register and the development of risk tolerance limits will form

part of a larger body of work to be carried out in early 2018-19 under direction from the Risk Subcommittee.

Agenda item 8 -- AAction items Responsibility Tarrget Status

22 Amend and reissue the Program Risk Register to the Steering Committee for information prior to consideration by the risk Subcommittee (one week)


28 September 2018

Agenda Item 9 –– RRik Management Subcommittee

The Steering Committee: NOTED the Report provided by Grant Thornton Australia (GTA) detailing observations from its review of

the Program’s risk management documentation APPROVED the Risk Subcommittee proposed Terms of Reference NOMINATED Program Steering Committee members to the Risk Subcommittee as per Section 4 of the

proposed Terms of Reference (see below) NOTED that the Program will progress establishment of the Risk Subcommittee prior to the December

2018 Program Steering Committee meeting

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NNOTED the Risk Subcommittee shall recommend risk tolerance limits and review the Program Risk Register at its inaugural meeting later in 2018-19

APPROVED the estimated annual budget for the Risk Subcommittee of approximately $28 400 Further, the Steering Committee PROPOSED the following nominations for the Risk Subcommittee for further consideration: Chair

University of Melbourne (Suggested) Risk expert

Chair to provide name of QUT expert for consideration. Members Dr Wendy Craik, Chair Program Steering Committee Jo Laduzko, Commonwealth member, Program Steering Committee Bruce Christie, NSW member, Program Steering Committee John Robertson, Queensland member, Program Steering Committee


23 Update the Subcommittee Terms of Reference to reflect revised number of members and circulate final terms to Steering Committee for information

Program (Policy, Governance and Compliance)/ Steering Committee Secretariat

30 September 2018

24 Circulate a list of possible risk experts and Chair as nominees for the Risk Subcommittee for consideration and approval by the Steering Committee

Program (Policy, Governance and Compliance)/ Steering Committee Secretariat

30 September 2018

25 Nominate a suitable risk management expert (QUT based) for consideration by the Steering Committee.

Steering Committee Chair

30 September 2018

26 Issue invitations to agreed risk Subcommittee nominees.


Mid October 2018

27 Convene the in-augural risk Subcommittee meeting.

Program (Policy, Governance

Prior to meeting 6, December 2018

18-100 File B 37 of 38


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and Compliance)

28 Issue draft communique to Steering Committee members for comment then publication to DAF web presence.


Steering Committee member comments due 1pm, Friday 24 August, with nil responses considered as assented

Complete Communique posted to DAF web presence 27 August 2018

Due to time constraints, Agenda Item 11, Other Business, was considered briefly with no action items arising. The meeting closed at 3.30pm.

18-100 File B 38 of 38

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