Guidelines and Standard Procedure in the Conduct of the Major Testing Programs of

NETRC: A Unified ApproachCONTENTS

SLIDE/PAGE NO.I. The 2012 NAT and NCAE

1. Reminders before Testing Day ..................................... 3-62. Responsibilities of the Testing Staff .............................. 7-143. NETRC Forms, ETRE’s and CETRE’s ............................... 15-244. Converging Areas Where the NAT (3 levels and NCAE are parallel in the Examiner’s Handbook as indicated in check marks) ...................................... 255. Board Work ........................................................... 26-326. Pre-test: Entrance and Seating Arrangement and Distribution of TM’s ................................................. 33-347. Information in Answer Sheet ...................................... 35-378. Test Proper ........................................................... 389. Post Test .............................................................. 39-4210. Storage of Examiner’s Handbook and Name Grid ............ 43-4411. Filling Out the School Header ................................... 45-4712. Guidelines in the Preparation of Enrolment Data ........... 48-5113. Dealing with the Forwarder ...................................... 5214. Evaluation Sheet ................................................... 53-5415. Test Results Dissemination ....................................... 5616. Case Analysis ........................................................ 57-6417. Changes in the 2012 NAT Administration ....................... 6518. MTB-MLE Guidelines ............................................... 66-7019. Scannable Answer Sheets and School Headers ............... 71-76

II. The PEPT 78-1181

Part I: The 2012 NAT and NCAE

Department of EducationNational Education Testing and Research Center

2012

a. NATIONAL ACHIEVEMENT TEST (GRADE 3, GRADE 6 AND YEAR 4)

b. NATIONAL CAREER ASSESSMENT EXAMINATION

PART II: THE 2012 PEPTc. PHILIPPINE EDUCATIONAL

PLACEMENT TEST

NAT and NCAE: Remindersbefore Testing Day

1. The SDS and DTC should strictly enforce that the test materials are distributed a day before the examination date to far schools and early in the morning in nearby schools.

2. Assignment of Testing Staff shall be done by the SDS.

a. Teachers coming from private schools will be assigned in public schools as room examiners; while those from public schools will be assigned in the private schools.

b. In case the private school teachers are not enough to be assigned in public schools, public school teachers may be assigned but coming from other districts.

c. An exemption rules out when a lone school is found in the hinterlands in which case teachers from nearby elementary school will serve as the examiners.

d. Room Supervisors are teachers coming from another school other than those schools where room examiners will be assigned.

e. School Testing Coordinators will stay in their respective schoolsf. The Principal or the School Head of the School will serve as

the Chief Examiner.g. Teachers from two or more small size private high schools are

examiners in a big high school. Contrastingly, the teachers from a big high school can be assigned in the said small size high schools.

h. In merging of small size private schools, assign a Master Teacher from public schools as the Chief Examiner. 3

NCAE and NAT: Remindersbefore Testing Day

3. Information Dissemination

1) Inform the examinees to bring pencils (lead #2) on exam day.2) Inform the fourth year students taking the NAT and third year

students taking the NCAE to bring snacks/lunch on exam day. Testing is more than 5 hours. Nobody is allowed to leave the testing room/center on exam day.

3) Inform all schools that list of examinees must be alphabetically arranged in the whole school. Males first then the females.

4) Private schools without permit to operate are excluded from Test Administration.

5) The following are exempted from taking the NAT: Grade VII, classes of Behavioral Programs , the Hearing Impaired and Mental Retardates, the Home Study Programs, newly-enrolled foreign students, irregular students with back subjects, American Standard Curriculum and students in night classes.

4

NCAE and NAT: Remindersbefore Testing Day

6) Visually-impaired students are exempted to take the NCAE due to non-availability of Braille Form.

7) In case there are five or less examinees in excess, they can be integrated in the last five rooms, each accommodating an examinee.

8) Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality.

9) Examiner’s Handbook shall be packed inside the ETRE. Use the soft copy of the Examiner’s Handbook in the orientation.

10) Notes on the orientation at the Division Level:- This is primarily aimed to orient all the testing staff in the NAT administration.- But due to budgetary constraints only one per school is authorized to attend; authorizing either the School Head or the School Testing Coordinator (STC).- Hence, a mechanism should be devised so that all testing staff are properly oriented.- One of which is orienting all the teaching force by the School Head/STC to be ready once assigned in a particular testing center.

5

NAT and NCAE: Remindersbefore Testing Day

11)Number of Sessions/TBs Allocation

NAT for Grade 3: two sessions(All public schools including Madrasah private schools)NAT for Grade 6: two sessions (All public and private schools)NAT for Fourth Year : one session only(All public and private schools) NCAE for Third Year: one session only

* 50% of TB Allocation in the grades with two sessions but a minimum of 60 examinees shall have a 100% allocation.

* Buffers will be provided to big high schools (5% of its total enrolment in packs of 5’s).

6

The Testing Staff at the Division Level

7

Division Level SDS

DTC PSS

District Level:Supervisors

School Level

School Head/ Chief Examiner

School Testing Coordinator

Room Supervisors

RE RE RE RE

Responsibilities of the Testing Staff as subsumed in the Work

Flow*

8

A. Chief Examiner/School Testing Coordinator1. Maintains the security and confidentiality of test materials received from the

DTC;2. He/She is accountable and responsible for all test materials received. This ends

when materials shall have been returned to the DTC;3. Assigns a room where all Room Examiners can be met before and after the

administration of the test in their respective testing rooms;4. Counts all packs of test booklets and/or answer sheets before releasing them to

each Room Examiner;5. Records pertinent data about the test materials released to and received from

the Room Examiners in the Accounting Form (Form 3); and Forms 4, 5, 6 and in the School Header.

6. Distributes the test booklets to each Room Examiner and reminds him/her to count these without opening the pack and before leaving the room; and

7. Follows the instruction for Accounting and Packing of Test Materials found at the latter part of the Handbook.

8. Being aware of the details of the testing program to be administered.9. Orients every teacher in his/her respective school on the guidelines and the

Examiner’s Handbook relative to NAT administration.*The Workflow is found in the Examiner’s Handbook

Responsibilities of the Testing Staff as subsumed in the Work

Flow*

9

B. Room Examiner

1. Counts the test booklets and answer sheets without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the Chief Examiner’s Report;

2. Signs the Test Materials Accounting Form as he/she receives the test materials from the Chief Examiner/School Testing Coordinator while still in the distribution room.

3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes;

4. Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2, Seat Plan;

Responsibilities of the Testing Staff as subsumed in the Work

Flow*

10

5. Follows strictly the Examiner’s Handbook during test administration;

6. Keeps custody of all the used and unused Test booklets but are not allowed to read the contents of test booklets; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;

7. Checks the contents of the ETRE before he/she seals it while still in the examination room; and

8. (For Grade 3 only) Assists the examinees in accomplishing the name grid and other pertinent personal information about herself/himself and other school-related information. Fills in the data in Forms 1 and 2.

9. Accomplishes Form 7.

Responsibilities of the Private School Supervisor

11

1. Disseminates information regarding the NAT/NCAE and DepED’s latest issuances on it to private schools in the division.

2. Coordinates with private school principals regarding the conduct of the exam to its target clientele.

3. Checks closely if private schools operating without permit were included vis-à-vis the official list from the region. Likewise, make sure the schools are not closed yet.

4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the preparation of TMs.

5. Assists the DTC in the echo-orientation in the Division Level for private schools.

6. Takes charge of the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs.

7. Oversees the conduct of the test in private schools.

Responsibilities of the Room Supervisor

12

1. Monitors the conduct of the test administration in a testing center with 5 or more testing rooms (Grade 6,Year 4 and NCAE ) and 10 or more testing rooms (Grade 3).

2. Checks if the room examiners adhere to instructions in the Examiners Handbook.

3. Counts and double counts the Test Booklets per pack and the number of ETRE’s.

Note: The number of the room supervisors assigned in a testing center will depend on the number of examinees in an examination room.

Below is the ratio:1 Room Supervisor is assigned in every 10 rooms if there are 20

examinees/room1 Room Supervisor is assigned in every 5 rooms if there are 30

examinees/room

Responsibilities of the District Supervisors

13

1. Attests on the accuracy of enrolment data of each school in the district.

2. Assists in the distribution of test materials in the district (NAT Grades 3 & 6).

3. Monitors the conduct of NAT in the district.

Responsibilities of the Monitors

14

1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

2. External-volunteer monitors from civil society (e.g. SK, church members, NGO’s, et.al.) to report incidents of cheating. The process should be duly documented with photos and narrative reports.

3. The expenses incurred by external-volunteers are not chargeable to NETRC funds.

NETRC Forms, ETRE’s and CETRE’s

Form 1 - List of Examinees (List of GASTPE grantees in private schools reflected in G6 & Y4)

Form 2 - Seat PlanForm 3 - Test Materials Accounting FormForm 4 - Chief Examiner’s Narrative ReportForm 5 - Test Booklet Quantity and Completeness Verification

Sheet (to be collected by the DTC and to be placed in Box 1 of the Division; on top of the TBs)

Form 6 - Answer Sheet Quantity and Completeness Verification Sheet (to be collected by the DTC and to be placed in Box 1 of the Division; on top of the C/ETREs)Form 7 - Room Examiner’s Test Administration Evaluation Report

Note: Forms 5 and 6 printed in one sheet of paper but to be cut in perforated lines to be inserted separately in the identified boxes.

15

Instructions to the Chief Examiner Relative to Forms 5 and 6

1. Separate the two Forms by cutting the perforated lines.

2. Fill out the needed data in both forms.3. These forms should be submitted to the Division

Testing Coordinator (DTC) and not placed inside the CETRE.

4. The DTC puts all Form 5’s submitted to him/her by every Chief Examiner in the First Box of the Division’s boxes for the Test Booklets.

5. Do the same with Form 6 but all of Form 6’s will be placed in the First Box of the Division’s boxes for the Answer Sheets. 16

The Generic Forms Form 1

17

NETRC FORM 1

REGION: __________________________________________ DIVISION: ____________________________________________SCHOOL: _____________________________________________________ SCHOOL ID: _______________________ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______ GRADE LEVEL : _________ YEAR LEVEL: __________

EVS ECS GENDER AGE EVS ECS GENDER AGE

1 162 17

3 18

4 195 20

6 217 22

8 239 24

10 25

11 2612 2713 2814 29

15 30

IMPORTANT●To be accomplished by the Room Examiner. ●Names listed as they appeared in the Seat Plan.●Leave the space blank if not a GASTPE grantee. Room Examiner (RE) EVS - Education Voucher System ECS - Education Contracting System

School Station where RE teaches

NAME NAME

LIST OF EXAMINEES

GASTPE GASTPE

Form 2

Note: Only twenty seaters for Grade 3. 18

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.

Exam. No. - Examinee Number in the Answer SheetTB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

25 26 27 28

23 24

9 10

SCHOOL where Room Examiner teaches

Testing Program: ________________________________

29 30

19 20

NETRC Form 2 SEAT PLAN

1 2 3 4

21 22

11 12

5 6

7 8

13 14 15 16 17 18

Form 3

19

NETRC FORM 3

Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Testing Program: _______________

1.

2. 3.

Signature: ___________________________4.

Date: 5. Test Booklets.

No. Name in Print of ExaminerExam Room

No.No. of TB Inclusive Serial Numbers Signature of Examiner No. of

Used TB

No. of Unused

TB

Serial Number(s) of Unused TB Signature of Examiner Remarks

1 2 3 4 5 6 7 8 9 10 11123456789

101112

NOTE: Each carton/package is sealed. Only the Chief Examiner is authorizedto break the seal in the presence of the examiners

Republic of the PhilippinesDepartment of Education

NATIONAL EDUCATION TESTING AND RESEARCH CENTERTEST MATERIALS ACCOUNTING FORM

Distribution Phase Retrieval Phase

This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all intact

Page _____ of ______ pages

All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms.

INSTRUCTIONS:

Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner.The Chief Examiner fills up the information required in each column.

The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig Notedown under "Remarks" the total number of defective and replaced

Form 4

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NETRC Form 4 Chief Examiner’s Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ Directions: Please complete/ answer truthfully and objectively all the subsequent indicators.

A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/ registrants of (grade/ year) _______

Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________

B. Pre-test Activities on Examination Day

Describe the pre-test activities in terms of the following:

Sufficient

Insufficient

Number of Needed

Additional Copies

Room Number with Insufficiency

1. Sufficiency of Test Materials: 1.1 Test booklet ……………………………… 1.2 Scannable Answer Sheet ……………… 1.3 Accounting Form ………………………..

1.4 CETRE & ETRE ………………………… 1.5 Seat Plan ………………………………… 1.6 Examiner’s Handbook…………………….

…………. …………. …………. …………. …………. ………….

…………. …………. …………. …………. …………. ………….

…………. …………. …………. …………. …………. ………….

……………. ……………. ……………. …………….. ……………. …………….

Yes None 2. Was there a problem met on the used school ID in the packing of test materials? ………………………………………………………………………… If yes, state the problem met _______________________________________

....................

…………….

Evident Not Evident 3. Testing rooms are ready:

3.1 The first and the last rows of seats are close as possible to the walls to allow enough space ………………………………………

3.2 Lists of Examinees at the door of each Testing Room are posted already…

………… …………

…………… …................

C. Test Proper

Rate the examiners based on the following aspects: Evident Not Evident 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . …………….

……………

……………

1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)…………

………….

……………

2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet……………………………. 2.2 explaining/translating to the examinees certain word/s used in the item……………………………………………………………………...

…………. ………….

…………… ……………

3. Examiners keep custody on the TBs and ASs………………………………… …………… …………… Condition of the Test Booklets (TB’s)

No. of Rooms

Room Numbers with TB’s Not in Good Condition

Serial Numbers of TB’s Not in Good Condition

In good condition Not in good condition -with misprints

-with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________

Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Post Test

Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ......................................................

....................

…………….

2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….………

....................

…………….

3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… ……………. 4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… ……………. 5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to

improve the conduct of future national test. Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ __________________________ School Designation/ Position _________________________ Designation/ Position

Forms 5 and 6NETRC Form 5

TEST BOOKLET QUANTITY and COMPLETENESS

VERIFICATION SHEET

Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST

1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________

2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess

3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s? _______________________________________ 5. If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________

POST-TEST

1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s? _________________

___________________________________________________ Prepared by:

_____________________________________________________

Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________

School NOTE: This form is to be submitted separately to the DTC.

NETRC Form 6

ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST

1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:

________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s?

_______________________________________ 5 If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________

POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s?

___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________

School NOTE: This form is to be submitted separately to the DTC.

21

Form 7

22

NETRC Form 7

Room Examiner’s Test Administration- Evaluation Report

Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators.

A. Fill in the blanks: 1. Number of Registrants in the Exam. Room ____ Actual Examinees ____ 2. Were the following Testing Staff in this testing Center coming from another School?

Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No 3. From what School are you teaching? _______________ 4. Specifics of the Test Materials Received:

4.1 Test Materials Quantity No. of copies needed if Insufficient

Condition/Remarks

Test Booklets Answer Sheets Examiner’s Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE

4.2 Condition of the Test Booklets Quantity Serial Numbers In good condition Not in good condition

- With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number

5. Time when Test Materials were received from the Chief Examiner _______ 6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice

B. Pre-test Activities. Describe the pre-test activities in terms of the following:

Evident Not Evident

Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. ______ ______

Testing room was ready. ______ ______ List of examinees posted at the door ______ ______ First and last rows close to the walls ______ ______

A. Test Proper Rate yourself based on the following aspects:

Evident

Not Evident

1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed.

2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly.

1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to

classmates, use of dictionary, cell phone, calculator, and the like).

5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiner’s Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item.

6. Kept custody on the TBs and ASs while test was in progress B. Post Test

Describe the procedure adopted in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner.

2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed.

3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following:

used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board

7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor

8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner

Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests.

Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________

Room Examiner’s Transmittal Report Envelope

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City

ROOM NUMBER: ______

No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.

2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________

3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner

4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY:

___________________________________________ _______________________________________ Signature over Printed Name of Room Examiner School 23

Chief Examiner’s Transmittal Report Envelope

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City

NUMBER OF ROOMS: ______ Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______ Place in this Envelope the following:

1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets

Quantity of unused AS: ______ Serial No. ____________ to __________

SUBMITTED BY: ___________________________________________ _____________________________________ Signature over Printed Name of Chief Examiner School

24

Converging Areas Where the NAT (3 Levels) and NCAE are Parallel in the Examiner’s Handbook as

Indicated in Checkmarks

25

Area NAT Area NATG3 G6 Y4 G3 G6 Y4

Responsibilities and Functions: Post Test Chief Examiner Preparing the Reports Room Examiner Sealing the ETRE Pre-Test Turning over the TM's to the Chief Examiner

Boardwork _____ _____ _____ Accounting of Materials by the CE Entrance and Seating Arrangement Packing of Test Materials

Seat Plan _____ Generic Forms:

Orientation of the Examiner Form 1 _____

Distributing the AS's and TB's Form 2 _____ Checking the AS's and TB's Form 3 Filling Information in AS Form 4 Filling up the Name Grid Form 5 Filling up latest Grade Form 6 Signature CETRE other information ETRE Test Proper Instruction for the Storage: Reading the Directions • Examiner's Handbooks in the Division Office Reading the Boxed Information • Replica of the Name Grid (in Testing Center) Dismissing the Examinees

Board Work : NAT Grade 3Note:One TB for Reading and Grammar in Filipino and English, Science, and Mathematics

Time Started Time to EndGeneral Directions & Sample Items 5 mins __________

Part I (EDQ) 1 – 10 5 mins ___________

Part II (Test Proper) Time Started Time to End

Reading Test in English 1 – 20 ___________ Reading Test in Filipino 1 – 20 English Grammar 1 – 10 Filipino Grammar 1 – 10Science 1 – 15 Mathematics 1 – 15

___________ Total time limit: 1 hr & 30 mins* Use same board work for the second session.

26

Board Work : NAT Grade 6Note:One TB for Filipino, Mathematics, English, Science, and HeKaSi

Time Started Time to EndGeneral Directions & Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________Break 15 minsScience 1 – 40 ____________HEKASI 1 – 40 _________

Total time limit: 3 hrs & 50 mins * Use same board work for the second session.

27

Board Work : NAT Fourth YearNote:One TB for Filipino, Mathematics, English, Science, and Araling Panlipunan

Parts of the Test Item Time Time TimeNumbers Limit Started Ended

General Directions andSample Items 1 – 5 5 mins. ______Part I (EDQ) 1 – 15 5 mins. ______Part II (Test Proper ) (A.M.)Filipino 1 – 60 60 mins. ______Araling Panlipunan 1 – 60 60 mins. ______

BREAK 10 mins.Mathematics 1 – 50 70 mins. ______ ______

LUNCH BREAK (P.M.)Science 1 – 60 80 mins. ______English 1 – 60 60 mins.Critical Thinking Skills Test 1 – 20 30 mins. ______

Total Time Limit: 6 hrs.

28

Instructions for the Recording of Time

1. Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should not be written in the time to start and time to end.

2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.

29

Board Work : NCAE Parts of the Test Item Time Time Time Time to Numbers Limit Allocation Started End

Morning Session Part I General Directions and EDQ A1 – 14 40 min. 8:00 – 8:40 ______ ______ B1 – 7 C1 – 23 Part II Reading Comprehension 1-50 50 min. 8:41 – 9:30 ______ Clerical Ability 1-20 10 min. 9:31 – 9:40 Mathematical Ability 1-40 50 min. 9:41 – 10:30 ______ Snacks 15 min. 10:31 – 10:45 Manipulative Skills 1-20 20 min. 10:46 – 11:05 ______ Verbal Ability 1-50 40 min. 11:06 – 11:45 ______ TOTAL (test proper) 180 170 min. (2 hrs. & 50 min.) Lunch Break

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Board Work : NCAE

Parts of the Test Item Time Time Time Time toNumbers Limit Allocation Started End

Afternoon Session

Scientific Ability 1-40 40 min. 1:00 – 1:40 ______Logical Reasoning 1-15 15 min. 1:41 – 1:55Non-verbal Ability 1-20 15 min. 1:56 – 2:10Entrepreneurial Skills 1-20 20 min. 2:11 – 2:30 ______TOTAL (test proper) 95 90 min.

(1 hr. & 30 min.)

OVERALL TOTAL 275 4 hrs. & 20 min.(Test proper)

31

BREAK TIME

• NAT Grade 6, 15 min snacks break

• NAT Year 4, 30 min lunch break

• NCAE Year 3, 30 min lunch break

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Pretest : Entrance and Seating Arrangement

NAT Grade 3:20 examinees in a room Seats are 4 rows of 5NAT Grade 6 and Year 4 and NCAE: 30 examinees in a room Seats are 6 rows of 5 Count TBs before opening package in front of

examinees. Do not allow electronic devices – calculator & cell

phones in the exam room. All belongings shall be placed in front beneath the

blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.

33

Pretest : Distributing and Checking the TBs and ASs

Distribute from right to left and from lowest number. Check page by page. Place defective/unused TB and AS, if any, in the

plastic bag. Check and double check that all Examinees have

shaded the correct circles pertaining to the NAME GRID and all the necessary information about the Examinee.

Examinees are reminded to use eraser for pencils/tape eraser in erasing shaded circles.

Do not start the Test Proper unless each examinee has shaded properly the NAME GRID.

No examinees should start accomplishing the NAME GRID unless they have shown their pencils.

34

Information in the Answer Sheet: NAT Grade 3

Name Grid (refer to large replica), School Code (Region, Division, School ID), School Name, Gender, Nutritional Status, Type of Community, Are You a Moslem, Enrolled in MADRASAH, Latest Grade in English, Filipino, Science, Math Subjects, Number of Pupils in a Section, Age and Signature

35

Information in the Answer Sheet: NAT Grade 6 and Year 4Examinee Stub, Name Grid (refer to replica),

Birth Date, Nutritional Status, School Code (Region, Division, School ID), Gender, Number of Pupils in a Section, School Subject Grade in the 5 Subjects, Type of Community, Are You a Moslem, Name and Address of School, Signature

Examinees with 1.0 to 5.0 Ratingse.g. students from science high schools- refer to the numerical/percentage equivalents

*No Examinee Stubs will be given to Year 4 Examinees36

Information in the Answer Sheet: NCAE

Examinee Stub, Name Grid (refer to replica) School Code (Region, Division, School ID)

Examinees with 1.0 to 5.0 Ratingse.g. Students from science high schools – refer to the numerical/percentage equivalents.

37

Test Proper Read verbatim the information in boxed

portions of the handbook. Don’t translate in local language/dialect.

Always record the time started and the time the subject test will end.

Don’t add nor subtract minutes in the time. Accomplish the Seat Plan while the

examinees are answering the EDQ. Accomplish the Form 7 (Room Examiner’s

Evaluation Report) while test is in progress.

38

Post test Give five minutes to inspect and clean the

Answer Sheet. For Grade 6 pupils, instruct examinees to tear

the examinee stubs before collecting the ASs. The examinee stubs should be turned over by

the Room Examiner to the Guidance Counselor of the school/Principal.

Count TBs and ASs before allowing examinees to leave the room.

39

Post Test: Accounting of Test Materials and Preparation of

Reports Count and arrange TBs and ASs according

to serial number sequence respectively. Accomplish the ETRE’s Data. Indicate the

number of registrants and the actual number of examinees.

After the contents have been accounted for, SEAL the ETRE with DepED-NETRC paper tape in the exam room and sign across it.

Account for and submit to the Chief Examiner what you have received.

40

Post Test: Contents of Room Examiner’s ETRE

Report on time test started and ended (Time Record) Used Answer Sheets placed in original plastic bag, with serial

numbers arranged consecutively Copy of NETRC Forms:

Form 1 – List of ExamineesForm 2 – Seat PlanForm 7 – Examiner’s Evaluation Report

POST TEST: CONTENTS OF CHIEF EXAMINER’S ETRE

Unused Answer Sheets NETRC Form 3, Test Materials Accounting Form NETRC Form 4, Chief Examiner’s Report Form School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs. 41

one sheet

Post Test: Materials for Submission to the Division Office

Bundles of ETREs and CETREs placed in the original boxes Bundles of used and unused TBs (arranged according to serial

numbers per plastic bag) placed in the original boxes Examiner’s Handbook NETRC Form 5, Test Booklet Quantity and Completeness

Verification Sheet, to be placed inside box no. 1 for the TBs of the Division on top of these TBs

NETRC Form 6, Answer Sheet Quantity and Completeness Verification Sheet, to be placed inside box no. 1 of ETREs/CETREs of the Division on top of the CETRE

Take note of the guidelines in dealing with Forwarder and time and date of the Forwarder’s retrieval of the test materials.

Accomplish the Questionnaire on Forwarder’s performance. Notify the NETRC if test materials are ready for retrieval or if

they were not retrieved promptly.42

On the Storage of Examiner’s Handbook and Name Grids

Examiner’s Handbook will be stored in the Division Office. Name Grid replicas will be stored in the schools or testing centers. Both documents are for future use.

Replicas of the name grid intended for each testing program should be properly stored and utilized in each school.

It is generic to all testing programs. Hence, this is reusable for future use.

There may be non-reprinting of name grid in future test administration.

43

Test Materials for RetrievalA. Test Materials for Retrieval by NETRC

All Test Booklets packed in original boxes for Test Booklets;

All used Answer Sheets in ETRE’s together with Forms 1 and 2 and Form 7;

All unused Answer Sheets in CETRE’s together with Forms 3 and 4 and School Headers packed in original boxes for Answer Sheets; and

Forms 5 and 6 submitted to DTC’s for proper placement

Note: Don’t mix-up test booklets with answer sheets. Two separate warehouses are used by the NETRC. Otherwise, these will not be accounted properly.

44

Instruction for Filling Out the School Header

The data to be filled in are all pertaining to the current or present school year.

Participation rate will not be filled out. The following variables are grade/year level concerns:

- Total Enrolment as of July/August- Total Registrants (enrolment as of March)

- Actual examinees (as of examination day)- Conduct of SPED classes- Conduct of remedial reading classes- Number of shifts per day- Extent NAT results are utilized- Pupil/students-textbook ratio

The number of teachers and pupils/students-textbook ratios will take into account national funding.

Use the same school ID as prescribed by BEIS.45

Filling Out the School Header (SH)

The data have to be prepared by the STC days ahead before exam day using replicas. Lead PENCIL only, no ballpen.

The data from the replica have to be transcribed in the scannable School Header using a PENCIL (lead# 2) during examination day.

Take note of the labels of each variable intended either grade/year level or school concerns:- Take note that the variables are labeled either as grade/year level or school concern- There are variables specific only for private schools (GASTPE) and for the public schools only (CFSS, etc.)

GASTPE Grantees (For private schools only) specified by year levels - Take note of the bubbles for EVS and ECS.

- Take note if there are GASTPE Grantees in Grade 6. Observe place values in filling out the variables:

- Percentage rates of the education indicators - The three place values are for 100% while two place values are below 100%.

46

Ex. 95%

9 5

100%

1 0 0

0

Filling Out the School Header - Nominal counts of Data – start filling out the last box for one’s, next

box for ten’s, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes).

Ex. An enrolment of 203 is filled out as:

An enrolment of 94 is filled out as:

Dropout rate is to be based on previous year of the grade/year level for NAT.

Take note of new features or additional information in every set of SH.

47

2 0 30

9 40 0

Guidelines in the Preparation of Enrolment Data

1. Two sets of enrolment data should be prepared: - Elementary level covering Grades 3 and 6- Secondary level covering Year 4

2. The enrolment data should be based on July 30, 2011 and beyond as bases;3. Use the Prescribed Standard Format in Excel. Enrolment data in other

format (Word, PDF, JPEG file) will be returned to the DTC;4. Consider only the total enrolment per school. Don’t provide sub-totals for

each program in a certain school and NO gender segregation;5. Group schools by municipality and not in alphabetical order as to listing of

schools;6. Legislative district is considered and not school district;7. Lone congressional district is the only one in the province, while first district

is a part of a large province having more than one constituency;8. Private schools are not included in Grade 3 NAT except for the Private

MADARIS elementary schools;9. Enrolment data must be in 2 CD’s one for the elementary level Grades 3

and 6 and another one for Year 4 of secondary level. The two CD’s should be in duplicate copies: one for the printer of scannable answer sheets; another one for the printer of test booklets; and

10. Enrolment data sent thru e-mail and fax will not be accepted.48

Guidelines on the Use of School ID’s

1. BEIS and NETRC are using similar school ID’s both recognized by the Department;

2. New schools without school ID’s are given temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials;

3. The issued temporary school ID’s by NETRC will be used permanent for future test administration until such time when DepED issues another one;

4. In case the school ID’s differ from the School Header follow the one indicated in the School Header; and

5. Check the correctness of School ID’s used in the received Test Materials.

49

Matrix 1. Enrolment Data for the Elementary Level

50

School

Region Division Municipality/ Region Division Legislative Type School School Name SY Enrolment

District Code Code District (Public ID

or

Private)

G3 G6

Matrix 2. Enrolment Data for the Secondary Level

School

Region Division Municipality/ Region Division Legislative Type School School Name SY Enrolment

District Code Code District (Public ID

or

Private)

Y4

An Example on the Preparation of Enrolment Data for Grade 3 and Grade

6NAT G3 & G6 (SY 2008-2009) ALLOCATIONDivision: Batac City

Municipality/District G3 G6

I BATAC CITY Batac I A A14 2 PUBLIC 100075 Catalina Acosta Mem. SchoolI BATAC CITY Batac I A A14 2 PUBLIC 100076 Colo-Mabaleng ESI BATAC CITY Batac I A A14 2 PUBLIC 100077 Cumcumraas PSI BATAC CITY Batac I A A14 2 PUBLIC 100078 M. Marcos Memorial ESI BATAC CITY Batac I A A14 2 PUBLIC 100079 Magnuang ESI BATAC CITY Batac I A A14 2 PUBLIC 100080 Maipalig-Quirion ESI BATAC CITY Batac I A A14 2 PUBLIC 100081 Naguirangan-Capacuan ESI BATAC CITY Batac I A A14 2 PUBLIC 100082 P.Q. Pimentel ES (Cubol)I BATAC CITY Batac I A A14 2 PUBLIC 100083 Parangopong ESI BATAC CITY Batac I A A14 2 PUBLIC 100084 Payao ESI BATAC CITY Batac I A A14 2 PUBLIC 100085 Quiling ESI BATAC CITY Batac I A A14 2 PUBLIC 100086 Sumader ESI BATAC CITY Batac I A A14 2 PUBLIC 100087 Tabug ESI BATAC CITY Batac II A A14 2 PUBLIC 100088 B. Macadaeg Mem. ESI BATAC CITY Batac II A A14 2 PUBLIC 100089 Baay ESI BATAC CITY Batac II A A14 2 PUBLIC 100090 Baligat ESI BATAC CITY Batac II A A14 2 PUBLIC 100091 Baoa ESI BATAC CITY Batac II A A14 2 PUBLIC 100092 Bi-lloca ESI BATAC CITY Batac II A A14 2 PUBLIC 100093 Biningan ESI BATAC CITY Batac II A A14 2 PUBLIC 100094 Camandingan ESI BATAC CITY Batac II A A14 2 PUBLIC 100095 Dariwdiw ESI BATAC CITY Batac II A A14 2 PUBLIC 100096 Hilario Valdez Mem. ESI BATAC CITY Batac II A A14 2 PUBLIC 100097 Nagbacalan ESI BATAC CITY Batac II A A14 2 PUBLIC 100098 Rayuray ESI BATAC CITY Batac II A A14 2 PUBLIC 100099 San Mateo ESI BATAC CITY Batac II A A14 2 PUBLIC 150010 Baoa East ESI A14 2 PRIVATE 400010 Immaculate Conception Aca.

2009-2010 EnrolmentRegion Division Reg Div LD Sch Type SchID School

Note: Prepare another enrolment data for Year 4/Year 3 using the same format 51

Dealing with the Forwarder of TM’s

1. Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder.

2. Forwarder provides NETRC contact persons and numbers as well as the itineraries of delivery and retrieval as ready reference.

3. Each Division should designate at least two authorized staff to receive the TM’s other than the DTC.

4. The neighboring Divisions in the Region should establish a network of communication.4.1 Every receiving Division should take note of Forwarder’s contact number and the date and time TM’s will be retrieved4.2 The next division to receive the TM’s from the Forwarder should be alerted by the Division immediately after receiving its TM’s; while informing also the Forwarder that the next division to receive has been alerted already.4.3 The same procedure will be followed in the retrieval of TM’s4.4 Accomplish the evaluation form on the Performance of Forwarder

52