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REOI - UNICEF Bangladesh, January 2017

UNITED NATIONS CHILDREN'S FUND (UNICEF)REQUEST OF EXPRESSION OF INTEREST

FOR “PREQUALIFICATION OF CONTRACTORS FOR

CONSTRUCTION OF UNICEF NEW OFFICE IN DHAKA”

1. BACKGROUND(a) UNICEF is a specialized agency of the United Nations with a mandate to

advocate for the protection of children's rights, to help meet their basic needs and to expand their opportunities to reach their full potential.

(b) In support to its aid relief programmes and operations, UNICEF Bangladesh is planning to engage qualified Contractors for the execution of:

The construction of UNICEF New Office in Dhaka 3 storeys + basement – total area = 55,000 square feet – including security amenities – landscaping

(c) Expressions of Interest (EOI) are invited from Contractors wishing to be prequalified to tender for similar contracts and through the attached questionnaire establishing their capacities to undertake such works.

2. SCOPE OF WORK(a) The EOI is the first stage of a multi-stage procurement process. The

objective of the EOI process is to identify and prequalified Contractors that wish to be considered for UNICEF office construction at Dhaka and have suitable capacity, capability and experience.

(b) An Evaluation Committee comprising representatives of UNICEF will evaluate EOI applications on the basis of the evaluation criteria set out in Section 4 of this Request for Expressions of Interest (REOI).

(c) It is expected that prequalified Contractors will be invited to submit Invitations to Bid (ITBs) or Request for Proposals (RFPs) when need arise for project implementation purpose.

3. ELIGIBILITY REQUIREMENTS(a) This REOI for Prequalification is open to all Contractors regularly registered

and licensed to operate in Bangladesh. (b) To become eligible candidates shall demonstrate to have:

a. minimum of 5 (five) years of experience as a general contractor, and

b. successful completed at least 3 (three) contracts of a nature and complexity comparable to the construction works required above (Section 1.b).

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(c) Companies doing business with the United Nations are required to register online with UN Global Market (www.ungm.org ) and accept and comply with the UN Contractor Code of Conduct (https://www.ungm.org/Public/CodeOfConduct ).

4. EVALUATION CRITERIA (a) Prequalification will be based on meeting the minimum criteria regarding

their general and construction experience, financial position, personnel and equipment capabilities, and other relevant information as demonstrated by the Contractor’s responses in the Submission Forms attached to this REOI.

(b) Contractors must have cumulated a minimum score of 60% to be prequalified.

(c) Incomplete or inadequate responses, lack of response or misrepresentation in responding to any questions will affect the evaluation.

(d) Submissions shall be evaluated in accordance with the following criteria:

Serial Criteria Form Weighting (%)

sub total

1 Valid company registration and licensed to operate in Bangladesh.

mandatory

2Litigations: A consistent history of awards against the Contractor or any partner of a Joint Venture may result in disqualification of the Contractor.

mandatory

3 Evidence of minimum of 5 (five) years of experience as a general contractor.

mandatory

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Completed at least 3 (three) contracts of a nature and complexity comparable to the works listed in Section 1.b of this REOI in the capacity of a general contractor.

mandatory

5Evidence of the Contractor’s experience and performance on contracts of a similar nature in Bangladesh.

B 25

6Evidence of a competitive management structure capable to make provision for suitably qualified personnel to fill the key positions.

C 15

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The Contractor shall demonstrate to own, or have assured access to key items of equipment, in full working order, and that, based on commitments, they can be available for timely use in the future contracts.

D 10

8 The Contractor shall also demonstrate E 20

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https://www.ungm.org/Public/CodeOfConduct

http://www.ungm.org/


that it has adequate sources of finance to meet the cash flow requirements on works currently in progress and for future contract commitments.

9The Contractor shall demonstrate to have in place a sound Quality Management & Safety System

F 15

10Client References (minimum 3 of the last 3 projects similar per nature to this REOI).

G 15

Total 100

5. DISQUALIFICATION OF PRE-QUALIFICATION SUBMISSION (a) If a prequalification submission fails to comply in any respect with the

requirements set out in this REOI or is ambiguous, UNICEF shall be entitled at its absolute discretion, but shall not be obliged to one of the following:

I. To reject the prequalification submission as non-compliant; OR

II. Without prejudice to UNICEF’s right to reject the prequalification submission, to meet with, raise issues and/or seek clarification from the Contractor in respect of the relevant pre-qualification submission;

ORIII. Without prejudice to UNICEF’s right to reject the prequalification

submission, to request the Contractor to provide UNICEF with information or items which have not been provided or have been provided in an incorrect form; and/or to waive a requirement which, in the opinion of the UNICEF, is not material and/or is procedural.

(b) Any change in the Contractor after the Contractor has submitted its prequalification submission may lead to disqualification of the Contractor unless notified to UNICEF in writing. UNICEF reserves the right to withhold approval for any such changes and to disqualify the Contractor concerned from any further participation in the during any future procurement process.

6. PREQUALIFICATION PROCEDURE(a) The Prequalification and all subsequent bidding exercises will be

conducted in accordance with UNICEF procurement policies and procedures. (For more details lease visit the link below: https://www.unicef.org/supply/index_procurement_policies.html)

(b) UNICEF shall not be obliged to enter into any contract with any Contractor based on this Prequalification process.

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https://www.unicef.org/supply/index_procurement_policies.html


(c) UNICEF reserves the right not to proceed further with this invitation and/or to change the Prequalification procedure and/or terminate discussions at any time.

(d) UNICEF reserves the right to amend this Prequalification REOI, its requirements and any information contained herein at any time up until the closing date of the submission. The Contractor will be informed of any amendments in writing.

(e) UNICEF reserves the right to request any additional information, which is considered relevant for the evaluation. Interviews and visits from UNICEF officials to the Contractor’s premises and executed projects might be established during the pre-qualification process.

(f) UNICEF will only contract with a single legal entity. Where companies wish to enter their bids as Joint Ventures they shall indicate the lead company that would enter into contract with UNICEF as a single legal entity; all other companies shall sub-contract to this entity.

(g) UNICEF reserve the right to approve or reject the sub-contracts entered into between the lead contractor and any such sub-contractors.

(h) Any conflict of interest or potential conflict of interest must be fully disclosed to UNICEF as soon as such conflict or potential conflict becomes apparent. In the event of any conflict or potential conflict of interest UNICEF shall, in its absolute discretion, decide on the appropriate course of action.

(i) This REOI and all information provided by UNICEF in relation to the Prequalification process shall be treated as private and confidential. Contractors shall not release any information other than on a confidential basis to those who have a legitimate need to know or to whom they need to consult for the purpose of preparing their submissions. Contractors shall not at any time release information concerning this REOI to any unrelated 3rd party or for publication in the press or on radio, television, screen or any other medium.

(j) No reliance shall be placed on any information or statements contained in these documents and no representation or warranty, express or implied, is, or will be, made in relation to such information. Contractors must make their own assessment of the adequacy, accuracy, and completeness of these documents.

(k) In no circumstances shall UNICEF, its advisers, consultants, servants and/or agents incur any liability or responsibility for the legality, validity, effectiveness, adequacy or enforceability of any documentation executed, or which may be executed, in relation to the contract entered into between the parties.

7. METHOD OF SUBMISSION AND DEADLINE:

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(a) The Contractor shall provide adequate information to demonstrate clearly that he has the technical capability, capacity, experience, tools and resources to meet the requirements for the services to be required.

(b) The Submission Forms must be fully competed in English and signed where required, including the “Letter of Interested”. The order of the forms and their format must be preserved as presented. Pages should be numbered sequentially.

(c) The Contractor shall include a copy of the current registration with the local regulatory body and license to operate in Bangladesh.

(d) The Contractor shall submit all the Forms, including the “Letter of Interested”, in two (2) bound hard copies and return them to UNICEF as a sealed package by registered post, recorded delivery or delivered by hand, not later than:

Wednesday, 27 December 2017 before 11.00 hrs (e) At the address:

BSL Office Complex, 4th Floor, 1 Minto Road, Ramna, Dhaka Bangladesh

(f) On the sealed package should be only marked the following: “EOI [Insert Reference]”

(g) A receipt must be obtained on delivery. If a prequalification submission arrives after the date and time above or such later date and time as may be notified in writing, it will not be accepted and will be returned unopened. Responsibility for the arrival of the completed prequalification submission rests solely with the Contractor.

(h) Under no circumstance will a prequalification submission, made by fax or email, be accepted.

(i) Contractor will be assessed on the basis of the submitted information, and therefore the submissions and supporting documents must be complete and true.

8. AWARD NOTIFICATION(a) Any Contractor, participating successfully or not, will be notified about the

result in writing by UNICEF. UNICEF will not be obliged to provide explanations or reasons for its selection.

(b) The Prequalification of a Contractor does not extend to any associated, related and/or subsidiary companies owned or controlled by the Contractor unless included in the submission.

(a) Submission and acceptance of any Prequalification will not constitute a contract or part of a contract between UNICEF and the Contractor.

9. ENQUIRIES

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(a) Contractors are encouraged to contact UNICEF during the EOI stage should they have queries regarding any aspect of the project. Requests for clarification shall be in writing.

(b) All enquiries in relation to the prequalification submission must be sent by email to:Ms. Abeba Tadesse, OIC, Supply and Procurement Section and Mr. Gilles Pottier, Head of Construction Unit, Mr. Mohammad Nazmul Hasan, Construction Officer, UNICEF BangladeshE-Mail: [email protected]; [email protected]; [email protected];Subject: Enquiry to the: “EOI for Prequalification of Contractors for Construction Works in Bangladesh” issued by UNICEF Bangladesh, no later than 15 December 2017, 12PM.

(c) Questions submitted after this time may not be answered. (d) A written response of the queries will be sent to all interested Contractors through e-mail on

20 December 2017.(e) Contractors will also be asked to enter into undertakings of confidentiality should it become

appropriate to release confidential information to them.

10. KEY DATES DURING THE EOI PROCESS

Element Date Time

REOI Publication 11 December 2017

EOI Submission 26 December 2017, 11.00 am

Final date for the receipt of Queries

15 December 2017 12 PM

Final date for the answer of Queries

20 December 2017 4PM

Prequalification notice 08 January 2018 12PM

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mailto:[email protected]

mailto:[email protected]

EOI - Expression of Interest - UNICEF Bangladesh, January 2017

Submission Forms

In order to be considered as a potential Contractor, interested Contractors should return the following forms as indicated in Section 6 of this REOI, including the Letter of Expression of Interest duly complete and signed. Additional verification of any information submitted may be requested.

Note: The order and format of the items requested as presented in the forms here below must be preserved.

No Items to be submitted Yes/No

1 Letter of Expression of Interest: duly completed and signed the form annexed to this REOI.

2 Company registration certification: Copy of company’s registration required by law and issued by authorized agency. This document is mandatory for administrative compliance and starting with technical evaluation of bids.

3 Litigation History : provide information regarding any litigation, current or during the last five years, in which the Contractor was/is involved, the parties concerned, and the disputed amounts and awards.

4 Form A - Contractor Profile: provide the requested information,

5 Form B – Experience of the Contractor: provide information about the experience in similar projects experience in the past 5 years and other relevant projects experience in the last 10 years.

6 Form C – Experience of each key personnel: provide the requested information, including the organization chart showing the structure of the company.

7 Form D – Facilities, Machinery and Equipment: provide a list of various plant, machinery and equipment, tools, tackles, facilities etc., including testing lab equipment’s, if any. The Contractor should also specify if the listed items are owned, rented, or other.

8 Form E – Financial and Economic Standing: provide the requested information, including the turnover in each of the last three (3) completed financial years and attach Audit Financial Statements of the last 3 years.

9 Form F – Quality Management & Safety: provide the requested information,

10 Form G – References: Contractors shall seek Client References in respect of at least three (3) projects similar to the services

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required here. The References should be returned duly signed by the Clients.

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Letter of Expression of Interest[Letterhead paper of the Contractor including full postal address, and telephone, facsimile and electronic mail]

Date:

To:

1. Being duly authorized to represent and act on behalf of __________________ (hereinafter referred to as “the Contractor”), and having reviewed and fully understood all of the prequalification requirements and information provided, the undersigned hereby applies for prequalification to bid to construction of UNICEF new office in Dhaka.

2. Attached to this letter are copies of original documents defining:

a) Company’s registration certificate and license;b) Authorized Signatory legal status

3. UNICEF and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our other Agencies and Clients regarding any financial and technical aspects. This Letter of Expression of Interest will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information to provide such information deemed necessary and as requested by your selves to verify statements and information provided in this application, such as the resources, experience, and competence of the Contractor.

4. UNICEF and its authorized representatives may contact the following persons for further information:

Contact 1 Address and communication facilities



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5. This application is made with the full understanding that:a) bids by prequalified Contractor will be subject to verification of all information

submitted for prequalification at the time of bidding;b) UNICEF reserves the right to:

invite to bid only those Contractors who meet the prequalification requirements;

reject or accept any submission, cancel the prequalification process, and reject all submissions.

c) UNICEF shall not be liable for any such actions under 5 (b) above.

6. The undersigned declare that the statements made and the information provided in the duly completed application are complete, true, and correct in every detail.

Name of Contractor: Address: Date: Undersigned by: Designation of Undersigned:

Consortia Application (if applicable)

Group Members: 1) 2)Etc....

Member 1: Address: Date: Undersigned by: Designation of Undersigned:

Member 2: Address: Date: Undersigned by: Designation of Undersigned:

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FORM A - COMPANY PROFILE

Name of the Company: XFull Address: XTelephone: Fax: Email: Webpage: XCompany’s registration No*: Expire Date: License Class/Category:

*Attach registration certificate

XType of Company

: Private Limited

Company

, Public

Limited

Company

, other:

Award for or Against the Contractor Name of Client, cause of litigation, and matter in dispute Disputed amount (in BDT)

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XIf

limited company

, state amount:

X

Authorized

Signatory Name &

Title:

X

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Authorized

Signatory Telephone

:

E-mail:

XDoes the Contractor

satisfy the elig

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ibility

requirements

contained in

this REOI-Section.3?

Yes

No

XIf answered

“No”

provid

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e details of

eligibility

requirements

not satisfied.

XIs the Contractor

participating to

this EOI

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as a

consortium/joint

venture?

Yes

No

XDoes the Contractor intend to

use sub

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-consultants in the works?

Yes

No

XIs the Contractor

relying on the capacity or

qua

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lifications

of a parent company

?

Yes

No

XIs the Contractor involved in

any litigation,

cur

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rent or during the last five (5) years?

Yes

No

XIf answered “Yes” please provide

informatio

n

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regarding the parties concerned

, and the disputed amounts

and awards.Ye

ar

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FORM B - EXERIENCE OF THE CONTRACTOR Part 1: EXPERIENCE OF SIMILAR REOI PROJECTS (AS LISTED IN THIS REOI-SECTION 1) IN THE LAST 5 YEARS

Name of Project and

Geographic Location

Project Description (health clinics, schools,

community centres, offices,.)

Building floor area (m2)

Contract Value (BDT)

Client Name Date started

Completion Date

(Insert additional rows where needed)

Part 2: EXPERIENCE OF OTHER RELEVANT PROJECTS IN THE LAST 10 YEARS Name of Project

andGeographic

LocationProject Description



Client Name Date started

Completion Date

(Insert additional rows where needed)

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FORM C - EXPERIENCE OF EACH KEY PERSONNEL (a separate form is to be completed for each key personnel)Part 1: KEY STAFF IDENTIFICATIONName of Key PersonnelDate Commenced with companyPosition Title

Part 2: PROFESSIONAL EDUCATIONAL QUALIFICATIONSQualification Institution Date completed

Part 3: KEY PERSONEL EXPERIENCE & ROLE/POSITION IN SIMILAR CONTRACTSName of Project and Geographic

Location

Project Description Role / Position

Title



Client Name

Date

Part 4: KEY PERSONEL EXPERIENCE & ROLE/POSITION IN OTHER CONTRACTSName of Project and Geographic

Location


Title

Building floor area

(m2)


Client Name

Date

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Name of Project and Geographic

Location


Title

Building floor area

(m2)


Client Name

Date

Part 5:DETAIL OF THE COMPANY AVERAGE NUMBER OF PERSON EMPLOYED FOR THE LAST 3 FULL YEARS

Year Total Managerial Admin Architec

ts

Structural

Engineer

Planning

Engineer

QC/QASite

EngineerSurveyor Other

1. Does the Contractor use external resources? Yes No2. If yes, provide clarification: 3. Please provide the information here below and also attach the organization Chart showing the structure of the

company.

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FORM D - FACILITIES, MACHINERY AND EQUIPEMENTSThe Contractor shall provide list of various plant, machinery and equipment, tools, tackles, facilities etc., including testing lab equipment’s.The Contractor should also specify if the listed items are owned, rented, if they belong to sub-contractors or other.

Machinery Type Model Size/Capacity Age Owner, Rental, other

1. Please provide information about any other relevant fixed assets2. Does the Contractor has a Storage/Warehousing? Yes No 3. If yes, please provide the capacity (in m2):

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FORM E - FINANCIAL AND ECONOMIC STANDING

1. The Contractor should state the annual turnover, for Civil Engineering Construction Work only, in terms of the amounts billed to clients for each year for work in progress or completed at the end of the period reported. The annual periods should be the last three (3) completed financial years. In case of Joint Venture this should be done for each member of the group.

Year Annual Turnover (BDT)(Civil Engineering Construction Work only)

2. Attach a copy of Audit Financial Statement of the last 3 years? Yes NoIf not available, please provide a certified copy of your Income Tax Return. Failure to demonstrate the specified level of turnover averaged over the three specified years may result in the Contractor being excluded from further consideration.

3. State the Contractor’s current outstanding workload value: BDT [total amount]

4. Contractor’s Bank Name : 5. Contractor’s Bank Address: 6. Contractor’s Bank account No:

7. Does the Contractor hold Professional Indemnity Insurance? Yes No If “Yes” please state value in BDT:

8. Does the Contractor hold Employers Liability Insurance? Yes No If “Yes” please state value in BDT:

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9. Does the Contractor hold Public Liability Insurance? Yes No If “Yes” please state value in BDT:

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FORM F - QUALITY MANAGEMENT & SAFETY

1. Indicate with which recognised Quality Control Systems Standards the Contractor is registered. (Please provide a copy of the certificate)ISO9001 Environmental Management Other Standard Internal Procedures None

2. In case of “other standards” or “internal procedures”, please provide some details of the other standard below:

3. How does the Contractor ensure that the quality of its works are to a high standard?

4. Does the Contractor have a Safety Management System certified by a recognised independent authority? YesNo

If yes please provide a copy of the certificate.

5. How does the Contractor ensure the health and safety of its personnel both in the office and on site?

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FORM G - REFERENCES Contractors shall seek Client References in respect of at least three (3) projects similar to the services required here. The Contractor shall note that the non-provision of client references with original signatures may result in the Contractor receiving a lower score for this section of EOI.

Project Title and Type

Client / Company Name:

Name and title of Referee:

Contact Details of Referee (phone & email)

Project Value (Design & Construction)

Design: Construction:

Design Tender / Final Account Amount

Tender

Final Acc

Design Completion Date: Contract / Actual

Contract

Actual

Yes No

Was any increase in the final account amount due to issues with Contractor performance?Were any delays experienced due to issues with Contractor performance?Was the work in compliance with the projects plans? Was the works executed in a state-of-the art?Did the Contractor provide continuous onsite supervision during the construction stage?Did the Contractor provide design support during the construction stage?Was the Contractor’s approach to health and safety in the site satisfactory?Would you engage with the Contractor on another project?Details of project and of the service provided by the Contractor:

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Further Comments:

Client Signature and/or company stamp

(Copy page for each reference)

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Name of the Company: · Web viewMs. Abeba Tadesse, OIC, Supply and Procurement Section and Mr....

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