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MURRUMBEENA  TENNIS  CLUB  Inc  ANNUAL  GENERAL  MEETING  2016  

PRESIDENT’S  REPORT  

1. Finance   Ron  Schweitzer  will  provide  the  treasurers  report  and  financial  summary.  2. Secretaries  Report   Russell  Thompson  will  provide  a  report.  3. Coaching   Jorge  Cardoso,  our  coach  who  commenced  in  Term  4  2015,  will  provide  a  report.  4. Junior  teams   Jeanette  Reece  will  provide  a  report  on  the  junior  teams.  5. Senior  competition   Russell  Thompson  will  provide  a  report  on  the  senior  competition.  6. Social  Tennis   -­‐  A  Wednesday  morning  group  of  4+  play  regularly  during  school  term.    

-­‐  Thursday  morning  ladies  group/s  (Chris  Thompson  will  report)  -­‐  Club  members  are  welcome  to  join  these  groups  for  social  tennis,  or  commence  new,  regular,  social  tennis  groups  for  members  when  courts  are  available.  -­‐  For  more  information  ask  a  member  of  the  Committee  or  contact  the  Social  Tennis  Convenor  via  our  email  address  (below).  

7. Communication    

Hotmail  email  account:  murrumbeenatc@hotmail.com  .    Website:  http://www.tennis.com.au/murrumbeenatc/    Facebook  page:  https://www.facebook.com/MurrumbeenaTennisClub  )  

8. Membership   As  at  15/11/16:    

  2014-­‐15   Number   2015-­‐16   Number   2016-­‐17   Number  Family  memberships   $190   20   $190   13   $220   19  Single  (adult)   $145   3   $145   0   $160   7  Concession  (pensioner)   $85   3   $85   1   $85   1  Junior  (under  18  years)   $80   3   $80   3   $110   3  

Total  m’ships  paid     29     17     30  Total  members             78  

 

9. Open  Days  &  Events  

In  summary:  

Date  of  event   Event   Attendance   Comments  Sunday  7/2/2016  2  –  5pm  

Family  Fun  Day  

Strong:  25  to  30  families  (70+  individuals)  

-­‐  Very  successful  event;  perfect  timing  at  the  start  of  Term  1,  just  after  Australian  Open.  -­‐  Worthwhile  to  run  as  an  annual  event.  

Sunday  17/7/2016  12.30  –  2pm    

Working  Bee   Average:  7  people,  mainly  Committee  members  &  their  families  

-­‐  Small  number  of  helpers  in  attendance.  Completed  some  essential  clubhouse  jobs  for  Open  Day.  -­‐  Provide  more  notice  for  members  next  time.  

Sunday  17/7/2016  2  –  4pm    

Inaugural  Membership  Open  Day  

Medium:    

Membership  Shoe  Tags  and  Social    

   

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10. Glen  Eira  Council  

In  2015,  our  lease  with  Glen  Eira  Council  was  renewed  for  a  further  5  years.  

11. Community  grants  Hotham  Stronger  Communities  Program  Grants  

Application  for  Court  Lighting  Project  (co-­‐ordinator:  Ben  Loke)  SUCCESSFUL  -­‐  $15,000.00  made  available  by  the  Federal  Government  as  a  contribution  towards  court  lighting.    More  details  will  follow  in  late  2016  &  2017,  as  additional  funding,  permits,  and  other  work  continues  on  this  major  project.  

Glen  Eira  Community  Services  Grant  2016/17  

Application  for  Court  Lighting  (co-­‐ordinator:  Wendy  Meers)  Unsuccessful  -­‐  $0  provided  to  assist  with  the  construction  of  our  court  lighting  and  erection  of  court  curtains.  

Glen  Eira  Community  Services  Grant  2015/16  

External  accessibility  and  safety  improvements  (co-­‐ordinator:  Wendy  Meers)  $4000  contribution  allocated  by  Glen  Eira  towards  construction  of  a  ramp,  security  lights,  seats,  and  to  purchase  promotional  banner.  

– Projects  completed  April  2016  Community  Shade  Grants  Program  

Expression  of  Interest  submitted  September  2016  (co-­‐ordinator:  Sonia  Ingravelle).  If  our  EOI  is  successful  for  Department  of  Health  &  Human  Services  Shade  Grant  Program,  we’ll  be  invited  to  complete  a  full  application.    Successful  grants  will  be  awarded  in  2017.    

12. Court  maintenance  

Continues  to  be  outsourced  to  a  private  company,  and  all  3  courts  remain  in  pretty  good  condition.  Court  3  has  been  flooding  regularly,  and  investigations  as  to  the  cause  are  continuing.  

13. Clubhouse  cleaning  

This  relies  on  all  users  to  contribute  on  a  regular  basis  to  keep  the  Clubhouse  clean  and  tidy.    Cleaning  products  and  equipment  are  available  in  the  cupboards:    -­‐  if  supplies  are  low,  please  advise  a  member  of  the  Committee  or  email  us  with  your  suggestions.  

14. Clubhouse  maintenance  

Our  list  of  projects  include:    -­‐  rotting  timber  window  frame  repairs;  painting;  ceiling  patching;    Do  we  have  any  volunteers  to  move  these  projects  forward?  

15. Tennis  Vic  /  Australia  Affiliation  

-­‐  We  received  invaluable  support  in  2016  from  our  Tennis  Participation  Officer,  Adam  Feiner,  plus  other  TennisVic  staff.  -­‐  Community  Tennis  Forums  attended  by  committee  members  were  of  great  benefit  as  we  move  forward  with  club  improvements.  

16. Sponsorship   Thank  you  to  our  small,  but  growing,  list  of  sponsors  who  provided  financial  and  in  kind  support  in  2016,  including:  -­‐  Brimlea  Aged  Care;  Glen  Eira  Council;  Thomson  Real  Estate  Carnegie;  TennisVic.    

  Sponsorship  Opportunities  being  investigated:  - Bendigo  Bank  Murrumbeena  - Gary  Peer  Real  Estate  

17. Health  Check  –  Major  challenges  for  our  Club  in  2017  include:  

-­‐  Club  Membership  database  development  -­‐  Fee  Payment  invoice  management  and  follow  up  -­‐  Income  and  ensuring  economic  certainty  -­‐  Securing  Community  Grants  and  other  funding  sources  for  expensive  club  maintenance  projects  -­‐  Attracting  new  members,  and  retaining  existing  members    -­‐  Engaging  sufficient  volunteers  who  are  happy  to  assist  with  various  projects  including  maintaining  the  clubhouse,  work  on  our  facility  improvements,  and  input  ideas  and  support  to  keep  our  club  healthy  and  viable.  

18. Club  Reps  attended:  

TennisVic  Forums  Glen  Eira  tennis  club  network  Glen  Eira  Club  Sustainability  forum;    Community  Grant  information  session  

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19. Thank  you   The  Committee  is  to  be  thanked  and  acknowledged  for  their  volunteer  work  and  commitment  to  the  club  in  2016.  

Update  on  Other  Business  –  discussed  following  the  2015  AGM: Yr/item   Action  items  for  Committee  consideration  in  

2015/16:  WHO   TIMELINE   Status  at    

14-­‐  11-­‐16  (Initials)  

15/1   Develop  a  club  logo,  include  Murrumbeena  colors  gold  /  maroon    Order  feather  flag  to  be  purchased  with  2015  Glen  Eira  Grant  funding.  

Ben  &  Wendy  

2015   Completed  (BL)  Completed  (WM)  

15/2   Develop  and  promulgate  club  rules  and  etiquette  including  bagging  and  watering;  correct  shoes;  court  sharing  between  teams  and  members;  etc.  

Ben  &  Wendy  

By  early  2016   TBA  

15/3   Develop  court  booking  system  and  notification  system  available  for  members  to  access.  

TBC   2016   TBA  

15/4   Improve  identification  system  of  current  financial  members  and  handling  memberships;  eg  annual  shoe-­‐tag  system;  membership  database.  

Ben  &  Wendy  

2016   Shoe-­‐tags:  2016/17  (WM)  Membership  d’base  (BL)  

15/5   Create  a  membership  package  for  new  members.   TBC   2015/16   TBA  15/6   Encourage  more  juniors  and  others  to  consider  

playing  competition.  ALL   ongoing   1  more  team  

entry  for  2017    (ie  3  junior  teams)  

15/7   Develop  opportunities  for  members  to  contact  other  members  for  social  tennis.  

Committee  &  coach  

ongoing   Advertise  Committee  vacancy  

15/8   Develop  a  vision  and  growth  strategy  for  Murrumbeena  Tennis  Club.  

Committee  &  coach  

2015/16/17   Ongoing  work  with  Glen  Eira  Tennis  network  

15/9   Form  a  subcommittee  to  continue  work  on  the  court  lighting  project.  

Jorge,  Ben  Ron/Russ  

Mid  March   ongoing  

15/10   Organise  a  Family  Fun  Day  following  Australian  Open  /  early  Term  1  2016.  

Committee   Dec/Jan.   Held  7  Feb  2016  (All)  

15/11   Develop  clubhouse  cleaning  roster.     Committee   ongoing   TBA  15/12   Develop  a  list  of  clubhouse  maintenance  projects,  

prioritise,  and  action.    Committee   ongoing   TBA  

15/13   Investigate  community  organisation  volunteers  to  assist  with  clubhouse  projects  –  Scouts,  TAFE,  etc.  

Committee   ongoing   ongoing  

 Wendy  Meers  President  (2015-­‐16)  Email:  MurrumbeenaTC@hotmail.com