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October Fall 2013

Murray State UniversityEmergency Operations Plan

Murray State University Emergency Operations Plan

Table of Contents

1.0 Basic Plan...........................................................................................................................5

Letter of Promulgation.........................................................................................................6

Approval and Implementation.............................................................................................7

Record of Changes...............................................................................................................8

Record of Distribution.........................................................................................................9

1.1 Purpose, Scope, Situation Overview, and Assumptions.............................................10

1.2 Concept of Operations................................................................................................16

1.3 Organization and Assignment of Responsibilities.....................................................21

1.4 Direction, Control, and Coordination.........................................................................30

1.5 Information Collection, Analysis, and Dissemination...............................................31

1.6 Communications.........................................................................................................32

1.7 Administration, Finance, and Logistics......................................................................34

1.8 Plan Development & Maintenance.............................................................................35

1.9 Authorities and References.........................................................................................36

2.0 ESF Annexes.....................................................................................................................37

ESF 1 Annex – Transportation..........................................................................................38

ESF 2 Annex – Communications......................................................................................39

ESF 3 Annex – Public Works and Engineering.................................................................41

ESF 4 Annex – Firefighting...............................................................................................43

ESF 5 Annex – Emergency Management..........................................................................44

ESF 6 Annex – Mass Care, Emergency Assistance, Housing, and Human Services........46

ESF 7 Annex – Logistics Management and Resource Support.........................................48

ESF 8 Annex – Public Health and Medical Services........................................................49

ESF 9 Annex – Search and Rescue....................................................................................51

ESF 10 Annex – Oil and Hazardous Materials Response.................................................52

ESF 11 Annex – Agriculture and Natural Resources........................................................54

ESF 12 Annex – Energy....................................................................................................55

ESF 13 Annex – Public Safety and Security.....................................................................56

ESF 14 Annex – Long-Term Community Recovery.........................................................57

ESF 15 Annex – External Affairs......................................................................................58

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3.0 Support Annexes..............................................................................................................60

3.1 Support Annex A – Volunteer and Donations Management......................................61

3.2 Support Annex B – Continuity of Operations............................................................62

3.3 Support Annex C – Mutual Aid/Multijurisdictional Coordination............................63

4.0 Hazard - Specific Annexes..............................................................................................64

4.1 Severe Thunderstorms..............................................................................................65

4.2 Tornadoes.................................................................................................................68

4.3 Earthquakes...............................................................................................................71

4.4 Chemical Spills.........................................................................................................75

4.5 Hazardous Gas Leaks...............................................................................................78

4.6 Fires..........................................................................................................................80

4.7 Drought and Extreme Heat.......................................................................................82

4.8 Winter Storms...........................................................................................................84

4.9 Flooding....................................................................................................................86

4.10 Threat of Harm/Criminal Activity............................................................................89

4.11 Terrorist Threats/Terrorism......................................................................................92

4.12 Bomb Threats............................................................................................................94

4.13 Gunshots Heard/Workplace Violence......................................................................96

4.14 Medical Emergency..................................................................................................99

4.15 Utility Failures........................................................................................................101

5.0 Appendices......................................................................................................................103

5.1 Appendix A – Farm System Procedures..................................................................104

5.2 Appendix B – Physically Impaired and After an Emergency Procedures................162

5.3 Appendix C – Evacuation Procedures......................................................................164

5.4 Appendix D – Shelter in Place Procedures...............................................................166

5.5 Appendix E – Chemical Spill Response Plan & Prevention Control Measures.......168

5.6 Appendix F – Gas System Operations......................................................................178

5.7 Appendix G – Emergency Contact Lists..................................................................185

5.8 Appendix H – Shelters..............................................................................................192

5.9 Appendix I –Checklists and Forms..........................................................................193

5.10Appendix J – Maps...................................................................................................196



5.11Appendix K – Exercise and Training.......................................................................218

5.12Appendix L – Glossary of Key Terms.....................................................................226

5.13Appendix M – List of Acronyms..............................................................................234



1.0 Basic Plan

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Letter of PromulgationMurray State University (MSU) is committed to protecting the safety, security, and welfare of its Main Campus, Farm System, and community members. This Emergency Operations Plan (EOP), herein referred to as the Plan, was developed to provide MSU a means to mitigate, prepare for, respond to, and recover from emergencies.

In accordance with Homeland Security Presidential Directive (HSPD) – 5, the Plan incorporates National Incident Management System (NIMS) concepts and principles, and utilizes the Incident Command System (ICS) for management of emergency events. The Plan provides the opportunity for MSU’s community to better prepare for and to quickly recover from disasters. Thus, the Plan provides MSU with a means to minimize the impact of an incident while saving and maximizing the effectiveness of the University’s resources.

Faculty, staff, and students are encouraged to continue their on-going efforts in emergency preparedness, planning, and training in order to enhance disaster response and recovery. Those receiving the Plan shall review and become committed to the Plan’s goal for protecting the welfare of the University’s community. The Plan will become effective immediately after the final approval by the MSU President.

PresidentMurray State University

Approval Date

David V. Devoss, ChiefPolice DepartmentMurray State UniversityDirector of Public Safety and Emergency Management

Jeff J. Steen, Murray State UniversityAssistant Director of Emergency Management

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Approval and ImplementationThis is Murray State University’s EOP. You have received a copy of the Plan because you have important responsibilities during an emergency, incident, or disaster. Please read this document immediately, and re-read it periodically, so that you are thoroughly familiar with the contents of the Plan and fully understand your specific role.

The Plan set forth in this document is designed to rapidly and efficiently mobilize the University’s resources, both personnel and equipment, to meet an emergency that may confront MSU. The effectiveness of this Plan is dependent upon the full and rapid response of all personnel. In the event that MSU is faced with an emergency, the MSU Director of Public Safety and Emergency Management, acting under the guidelines of this Plan, will react to the emergency to save lives and property, and recover rapidly to minimize disruption of normal activity. Each member of the MSU community who has a part in these important tasks will give this matter his or her full and complete attention and support.

This Plan shall be activated under the following circumstances:

When ordered by the President of the University. When the MSU Director of Public Safety and Emergency Management (Chief of Police)

and the Vice President for Finance and Administrative Services deems it necessary to declare a campus emergency for the purpose of safeguarding the lives and property of the MSU community.

When governmental officials proclaim a State of Emergency that affects the University, either locally, city-wide, regionally, or statewide.

When a Presidential declaration of a National Emergency is made.

Jeff Steen, Assistant Director of Emergency ManagementMurray State University

Approval Date

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Record of ChangesThis Plan will be staffed, revised, exercised, readopted, and reissued annually. All updates to this document must be tracked and recorded utilizing the form below. Revised Plans should be distributed to individuals and organizations which have received previous versions of this Plan as identified in the Record of Distribution.

Change Number

Date of Change

Page or Section

ChangedSummary of Change Name of Person

Authorizing Change

1.

2.3.4.5.6.7.8.9.10.11.12.13.14.15.16.17.18.19.20.21.22.23.24.25.26.27.28.29.30.31.32.33.34.

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Record of DistributionThe Record of Distribution will be used to prove that those tasked within the Plan have acknowledged receipt, reviewed, and accepted the Plan. Distribution to the public can also be listed, but the Plan must be “clean” or without any sensitive or personal information.

Date Agency/Department Name/Title of Recipient

How Distributed (electronic or hard copy)

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1.1Purpose, Scope, Situation Overview, and Assumptions

1.1.1 PurposeThis document constitutes the Emergency Operations Plan for MSU. This Plan is to be implemented to deal with emergencies and disasters, and is intended to protect lives and property through effective use of available manpower and resources during emergency operations. It is placed into operation whenever a natural or manmade, emergency or disaster, affecting the University reaches proportions where such a situation cannot be controlled by routine measures.

This Plan incorporates NIMS concepts and principles, and the ICS organizational structure for handling major emergencies which disrupt normal operations of the University such as, but not limited to: tornadoes, floods, earthquakes, chemical spills, and other potential disasters.

The overall Plan begins with the end state of the emergency in mind. The purposes of the Plan are:

Protect the lives and property of the MSU community and to preserve the orderly continuity of MSU functions through coordination between departments and local first responders.

To establish a mutual understanding of authority, responsibilities, and operations of MSU personnel during emergencies and disasters.

To establish an emergency organization in order to direct and control operations during the emergency situation by assigning responsibilities to specific entities.

To provide a basis for the conduct and coordination of emergency operations and the management of resources during emergencies and disasters.

To provide contingencies for major potential disasters that may affect MSU.

This Plan consists of the basic plan, annexes, and appendices. The basic plan provides an overview of MSU’s approach to emergency response and operations. It explains the policies, organization, and tasks that would be involved in response to an emergency. The Emergency Support Functions (ESF) annexes focus on detailing the specific responsibilities, tasks, and operational actions to complete a specific emergency operations function; while the hazard-specific annexes focus on special planning or response needs generated by the subject hazard. The appendices give definition to the terms and acronyms used throughout the plan, and are the location for supporting figures, maps, and forms.

1.1.2 ScopeThis Plan and all its contents apply to the entire University’s campus and community. Personnel or partners who have a role will have access to and be knowledgeable of the Plan. Nothing in this Plan shall be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of this Plan.

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1.1.3 Situation Overview1.1.3.1 Main Campus

MSU is located in Murray, Kentucky and is in Calloway County. The University was founded in 1922 and is a 4-year, state supported public University. The main campus is approximately 258 acres and is comprised of 58 buildings (see 5.10.1 Campus Buildings Map). The major transportation routes near MSU are U.S. 641 and State Highway 94 and 121.

On average during the school year (autumn and spring months), MSU consists of the following populations:

Approximately 2,700 students live on campus and 2,500 live within off campus apartments.

Academic staff consists of 406. MSU can anticipate up to 6,000 students, staff, and faculty needing assistance during a

disaster.

MSU hosts events that increase population on campus at any given time. Key facilities include:

Roy Stewart Stadium seats 16,800 and is the home to the Murray State Racers football program.

Community Financial Services Bank (CFSB) Center seats 8,602 and is most commonly used for the Racer’s basketball teams, but also hosts concerts, trade shows, and conventions.

Racer Arena (formally used for basketball and is now used for their volleyball program) seats 5,500.

Lovett Auditorium seats 2,100 for convocations, and musical and theatrical activities.

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1.1.3.2 Hazards

A hazard assessment was conducted for the Jackson Purchase Region in Kentucky. Hazards identified in the Jackson Purchase Natural Hazard Mitigation Plan for Calloway County are included in this plan along with additional hazards in which MSU has vulnerability to. Emergency procedures for hazards are provided in Section 4.0 Hazard - Specific Annexes .

Severe Thunderstorm

Wind Storms/Thunderstorms : Wind storms and thunderstorms, while relatively short in duration, are quite frequent in Calloway County. From 1970 to 2005, 79 thunderstorms and high wind events were reported. Numerous severe thunderstorms in the county have produced high winds, lighting, and hail; many of which has caused property and crop damage. From 1995 to 2005, as much as $222,000 property damage was reported due to thunderstorms and strong winds.

Hailstorms : Calloway County has experienced 24 occurrences of hail storms from 1967 through 2005. Murray has experienced eight (33%) of these hail storms from 1996 – 2005.

Tornadoes

Tornadoes : Calloway County historical data shows tornadoes occurring as early in the year as February and as late as November, with 19 occurrences from 1963 to 2004. Most occur in the spring (March, April, and May). The majority of tornadoes reported in the area are F0, F1 and F2 with each causing considerable damage. Historical records indicated two F4 tornadoes touched down within Calloway County in the 1960’s.

Earthquakes

Earthquake : Geologic faults in several regions of the state increase the vulnerability to seismic disturbances. The highest seismic risk zone – the New Madrid Fault – is in the Jackson Purchase Region part of the state. Due to the geologic make-up of the Calloway County area, seismic activity presents a large concern. The strongest earthquakes on the North American continent occurred in this area over a three month period in 1811-1812.

Chemical Spills

Chemical Spills : Chemicals are transported and used throughout the University, Calloway County, and the Commonwealth of Kentucky. The presence of chemicals on MSU property presents the risk of personnel, students, and visitors coming in contact with these substances. There is a potential for a chemical spill to occur.

Hazardous Gas Leaks

Hazardous Gas Leak : A leak of natural gas from a pipe my occur on campus and the gas can explode when exposed to a flame or spark. Thus, a leak can potentially cause injury, death, or damage to property.



Fires

Fires : Fires can be intentionally started, or initiated by several hazards such as drought, lightning, earthquakes, hazardous materials spills, etc.

Drought and Extreme Heat

Drought and Extreme Heat : Drought occurs during a period of abnormally dry weather and can cause increased likeliness of fire. Droughts are often associated with conditions that lead to extreme heat. Extreme heat may lead to heat stress in MSU community. Extreme heat can cause excessive drain on power supplies, electronic equipment, and can cause chemical canisters to explode.

Winter Storms

Winter Storms : Kentucky was hit in 2009 with an ice storm that took out power and water for many; it was identified as the state’s largest-ever natural disaster. Winter storms can last for days. Accumulations of snow and ice can result in road closures or blockages, building roofs may collapse, and trees and power lines can be knocked down, causing power outages and heat loss.

Flooding

Flooding/Flash Flooding: Calloway County’s major bodies of water – the Tennessee River/Kentucky Lake and the Clarks River – have common flooding in the winter and early spring months. Flash flooding is the most common form of flooding in Calloway County.

River Erosion: River erosion, another form of a flood hazard, is caused by the rapid fluctuation of water levels. Two flood events were reported in Calloway County in 1995 and 1996 causing property damage and loss of revenue for business owners.

Dam Failure: Calloway County does not have a historical occurrence of a dam failure, but the county has seven dams. Two dams are classified as Class B (Moderate/Significant) meaning that loss of human life is not probable, but economic loss, environmental damage, and/or disruption of lifeline facilities can be expected.

Threat of Harm/Criminal Activity

Threat of Harm/Criminal Activity : Criminal activity such as burglary, theft, use of alcohol/narcotics, simple assault, or threats of harm are most likely to occur on campus. In compliance with the Michael Minger Act, MSU reports criminal acts; further information on stats is located in the Annual Campus Security Report.

Terrorist Threats/Terrorism

Terrorist Threats/Terrorism : Terrorism is a violent act intended to create fear (terror). A terroristic threat is a threat to commit any crime which is likely to result in death, serious physical injury, or substantial property damage to another person. The University has



recorded a few terrorist threats in the past; an actual terrorist act would have a significant impact to the MSU community.

Bomb Threats

Bomb Threats : A bomb threat is usually a verbal or written threat that indicates an explosive or incendiary device will detonate to cause death, injuries, and/or property damage. In 2001, the University was closed down due to receiving anonymous threats that bombs were planted in buildings across campus.

Gunshots Heard/Workplace Violence

Gunshots Heard/Workplace Violence : Active shooters across schools in the United States is substantially increasing. Advance warning of the violence is unlikely.

Medical Emergency

Medical Emergency : A medical emergency may occur from a simple incident involving one individual, to a disaster involving multiple people.

Utility Failure

Utility Failure : A utility failure can happen at any time and involves a disruption to the normal operations of electricity, water, gas, and telephone.

1.1.4 Assumptions Severe weather, including flash floods, tornadoes, high winds, heavy snow, ice storms,

droughts, and other weather related emergencies or natural disasters will continue to occur annually in the Commonwealth of Kentucky.

Safety of human life will take precedence over protecting animals during incidents. The resources of local and state government may not be readily available to MSU

officials to cope with emergencies and disasters affecting MSU. MSU could be subjected to more than one disaster at a time. An emergency or disaster can occur at any time of the day or night, weekends or

holidays, with little or no warning. Since events in an emergency or disaster are not predictable, this Plan will serve only as a

guide and may require modification to meet the requirements of the emergency or disaster.

Basic services, including electrical, water, natural gas, telecommunications, and other information systems may be interrupted.

Buildings, other structures, and equipment may be damaged. Normal suppliers may not be able to deliver goods. Incidents relating to the storage and transportation of chemicals will continue. Industrial accidents involving the release of hazardous materials will continue to require

the services of local emergency responders.



Sabotage and criminal activity could disrupt response efforts. Civil unrest will require intervention by local and state agencies. This Plan will be staffed, revised, exercised, readopted, and reissued annually or as

needed.



1.2Concept of Operations1.2.1 GeneralThe Plan is based on NIMS concepts and principles which addresses four phases of emergency management:

Prevention/Mitigation Preparedness Response Recovery

MitigationMSU will conduct mitigation activities as an integral part of the emergency management program. Mitigation is intended to eliminate hazards and vulnerabilities, reduce the probability of hazards and vulnerabilities causing an emergency situation, or lessen the consequences of unavoidable hazards and vulnerabilities. Mitigation is a pre-disaster activity, although mitigation may also occur in the aftermath of an emergency situation with the intent of avoiding repetition of the situation. Mitigation activities strengthen facilities and MSU against potential hazards by eliminating or reducing the chance of occurrence or the effects of a disaster. Examples of mitigation activities include:

Action

Identify grant programs for loss reduction measures (if available).Work with Kentucky Emergency Management (KYEM) Mitigation Program to develop mitigation grant projects to assist in areas most at risk.Conduct routine maintenance on equipment such as generators, fire extinguishers, and smoke and carbon monoxide detectors.Identify potential hazards and take steps to remedy them (e.g., remove dead/rotting trees and branches, fasten shelves securely to walls, etc.).Post shelter in place and evacuation plans in high traffic areas of University buildings.Limit chemical storage areas to the minimum needed and post signs.Inspect buildings for structural defects.Implement mitigation measures in the rebuilding of infrastructure damaged in incidents.



PreparednessMSU will conduct Preparedness activities to develop the response capabilities needed in the event of an emergency. Anticipating what can go wrong, determining effective responses, and developing preparation of resources are critical steps in preparing for the unexpected. Examples of preparedness activities include:

ActionProvide public information and educational materials to students, faculty, and visitors via newsletters, brochures, yearly training, websites, and other media.Develop, review, exercise, and maintain the Plan.Assure the viability and accuracy of emergency contact lists, resource lists, and mutual aid agreements/emergency contracts.Alert emergency response personnel and develop a staffing pattern.Determine any protective action measures that need to be implemented in preparation for the situation.Provide emergency equipment and facilities.Coordinate with non-University facilities that are within close proximity to MSU’s critical infrastructure (e.g., Calloway County High School) and develop a communications plan for informing each other of hazardous situations that may have an impact on the other (e.g., bomb threats, active shooter, etc.).Involve emergency responders, emergency management personnel, other local officials, and volunteer groups who assist MSU during emergencies in training opportunities.Conduct periodic exercises to test emergency plans.Complete an After Action Report/Improvement Plan (AAR/IP) after exercises to provide the basis for a continuous improvement of this Plan.

ResponseResponse consists of activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident. Examples of response activities include:

ActionPreserve life, property, the environment, and the social, economic, and political structure of the community.Establish communications.

Normal methods of communication may not exist. In many disasters cell phone and land line service is disrupted.

Alternative means of communication must be developed in order to fill this void. Establish command and control.

Command and control for all emergencies and disasters at MSU will be the responsibility of the MSU Director of Public Safety and Emergency Management.



ActionGain situational awareness.

Situational awareness must come from on-scene reports from first responders. This information is then sent to the MSU Emergency Operations Center (EOC) for

personnel to analyze.Notify local emergency response agencies.

Upon learning of an accident or emergency on MSU property, personnel shall contact appropriate local emergency response agencies. The numbers to these agencies can be found in Appendix G – Emergency Contact Lists

Notify MSU emergency management personnel. The MSU Director of Public Safety and Emergency Management should be notified of

any instance on MSU property which could result in this Plan being implemented. Determine the course of action students and personnel, impacted by the incident, should take.

MSU personnel shall take appropriate action to ensure that all students, personnel, and visitors remain safe while the emergency situation is being corrected.

Any inquiry for information by media sources shall be directed to contact the MSU Director of Public Safety and Emergency Management or the Public Information Officer (PIO) that has been identified. Support students, personnel, and visitors that cannot care for themselves socially, economically, and or medically.Inspect critical infrastructures; all infrastructures shall be inspected following a disaster even if it is not believed to have been involved in the disaster itself. Continue to support the response effort.Resume normal day to day activities.

RecoveryIf a disaster occurs, MSU will carry out a recovery program that involves both short-term and long-term efforts. Short-term operations seek to restore vital services to MSU and provide for the basic needs of the students, personnel, and visitors. Long-term recovery focuses on restoring MSU to normal operations. While the federal government, pursuant to the Stafford Act, provides the vast majority of disaster recovery assistance, MSU must be prepared to provide quick recovery to normal business operations. The long-term recovery process includes assistance to students and personnel. During the Recovery Phase MSU personnel will need to interact with many governmental agencies. It is important for the MSU to designate one person to interact with the officials to ensure a consistent recovery process. Examples of recovery actions include:

Action

Repair damaged infrastructure.Conduct a hot wash after actual emergencies to provide the basis for continuous improvement of this Plan.Implement any corrective actions, including changes to Plans, which are identified during the hot wash.



1.2.2 Emergency Declaration and Plan ActivationThe decision to declare the University in a state of emergency rests with the Vice President for Finance and Administrative Services in coordination with the Director of Public Safety and Emergency Management. Following a declaration of an emergency on campus the Director of Public Safety and Emergency Management or designee activates this Plan.

MSU defines five levels of EOC activation1. Levels are to be used to the extent possible. The Director of Public Safety and Emergency Management (Police Chief) determines the type and magnitude of the emergency using the levels of activation. Additionally, it is ultimately the discretion of the Director of Public Safety and Emergency Management to identify the need to activate the EOC and to what extent the EOC is operating.

Level I: This is the lowest level of incident or event and will not require deployment of more than one MSU resource as a normal requirement. The incident or event is of limited duration and will be closed out within one operational period (12 hours).

Level II: This is the next level of incident or event and will require a higher level of management. This level of incident or event will require multiple resources, but is not a long-term event. A limited formal activation of EOC structures may be required, but only to maintain situational awareness and adequately report actions taken by deployed assets. The incident or event is of a limited duration and will be closed out within two operational periods.

Level III: This level of incident or event is of greater complexity than the previous levels and requires immediate activation of the EOC structure to manage multiple resources over an extended period of time to meet significant needs of local first responders and emergency management agencies. This will require the activation of ESF representatives and have a significant impact on MSU staff. The incident is of an extended duration and will be managed through three or more operational periods.

Level IV: This level of incident or event will require all actions taken under a Level III plus activation of all the EOC structure. Resources will be drawn from the City of Murray, Calloway County, and the Commonwealth of Kentucky, and may include the introduction of Federal resources. The incident is of an extended duration, cannot be closed out within a clearly defined number of operational periods, and may require the activation of Local/County Incident Management Teams to supplement the EOC staff.

Level V: This incident or event may be considered a catastrophic incident or of high impact that will require the full activation of all local, county, and State assets and the full integration of the EOC with Federal resources. The incident is of an unknown duration and cannot be closed out within a clearly defined number of operational periods.

1 The terminology and concept for each level of activation is based from what is used by the Kentucky Emergency Management Commonwealth Emergency Operations Center (KYEM CEOC); however, definitions are modified for the University.



1.2.3 EOC LocationsMSU’s primary EOC is located at the MSU Public Safety and Emergency Management building, and is equipped with a backup generator. In the event the primary EOC is not functional, the EOC will be established in the Industry and Technology Building – Rooms 146 and 147. The secondary location consists of some emergency power and EOC resources. This location provides for a larger space that may be utilized in the event the EOC needs to remain in operation for weeks. The Director of Public Safety and Emergency Management will oversee operations within the EOC. All activities will be monitored and coordinated from the EOC. Requests for personnel, equipment, and supplies, regardless of the source, will flow through the EOC to ensure a coordinated effort and to insure the best use of the resources needed to handle the emergency situation.



1.3Organization and Assignment of Responsibilities

1.3.1 OrganizationThe organizational structure for MSU consists of a University Emergency Resource Team that is broken down by this Plan into the Executive Management Team and the Emergency Operations Team.

Executive Management Team The Executive Management Team consists of members of MSU senior management who are responsible for communicating prior to, during, and after emergencies/disasters to make decisions regarding canceling classes, closing the campus, etc. The Executive Management Team comprises the following University personnel:

University President Provost and Vice President for Academic Affairs Vice President for Finance and Administration Chief Facilities Officer and Director for Facilities Design and Construction Vice President for Student Affairs Vice President for Institutional Advancement Vice President for Communications

The University President will provide direction and call the Executive Management Team Meetings. If the President is not available, the line of succession is:

Provost and Vice President for Academic Affairs Vice President for Finance and Administration



Emergency Operations TeamMembers of the Emergency Operations Team consist of University officials who will make strategic operational decisions necessary to support an emergency or disaster. Members will provide staffing in the EOC to represent the primary divisions of the University. The Emergency Operations Team has the authority to assign University resources and make decisions to provide the most efficient response and recovery possible. These officials or their representatives will report to the EOC as required by the nature of the emergency. Each position shall be assigned a primary representative and designated alternate.

Emergency Operations Role Primary Representative Designated Alternates

EOC Manager Director of Public Safety and Emergency Management

Assistant Director of Emergency Management

Liaison Officer Public Safety Senior Staff Public Safety Senior Staff

Safety Officer Office of Environmental Safety & Health (ESH) Staff

Office of Environmental Safety & Health Staff

Public Information Officer

Assistant Vice President for Communications

Planning Chief Public Safety Major Facilities Management Engineering Staff

Logistics Chief Director of Procurement Director of Human ResourcesFinance & Administration Chief

Finance & Administrative Services

Assistant Director of Human Resources

Human Resources AssociateOperations Chief Public Safety Senior Staff Director of Facilities ManagementEmergency Response Branch Public Safety Patrol Officers Public Safety Patrol Officers

Infrastructure Branch

Facilities Management Assistant Director of Equipment and Maintenance

Immediately upon notification that the EOC is active due to an emergency or disaster, the primary representatives of the Emergency Operations Team will report to the designated EOC. The team will coordinate with the Incident Commander (IC) (determined by incident) and external resources, provide information to the Executive Management Team, and maintain continuous operations until the emergency or incident is terminated.



EOC Organizational StructureICS and ESFs, as authorized by NIMS and National Response Framework (NRF), will be utilized for managing emergencies and disasters on campus. ICS is a management system designed to enable effective and efficient domestic incident management by integrating a combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure. ESFs are grouped resources and capabilities that are most frequently needed in an emergency or disaster response. Figure 1: EOC Organizational Structure depicts an example ICS organizational structure for the University’s EOC during an emergency/disaster. During incidents where the EOC is not activated, the Executive Management Team and Emergency Operations Team may be working directly with the Incident Commander. The organizational structure of an incident is flexible and scalable depending on the situational needs.

Figure 1: EOC Organizational Structure



Activities required on-scene or within the EOC for an emergency/disaster occurring on campus will require MSU resources and potentially external agencies. During EOC activation, the EOC will seat ESFs that are required to assist with that particular emergency. ESFs will provide the EOC with resource support for requests. The following table indicates ESFs 1-15 and the lead and support agency responsible for each.

ESF Lead Agency Support Agency

ESF 1 – Transportation MSU Transportations Department

Murray-Calloway County Transit System

ESF 2 – Communications MSU Public Safety

Calloway County Sheriff 911 Dispatch

MSU Amateur Radio Club

MSU Information Systems

ESF 3 – Public Works and Engineering Facilities Management City of Murray Utilities

ESF 4 – Firefighting Murray Fire Rescue Calloway County Fire RescueESF 5 – Emergency Management

MSU Public Safety & Emergency Management

Calloway County Emergency Management

ESF 6 – Mass Care, Emergency Assistance, Housing, and Human Services

MSU Student Affairs American Red Cross

ESF 7 – Logistics Management and Resource Support

MSU Emergency Management Facilities Management

ESF 8 – Public Health and Medical Services MSU Health Clinic

Calloway County Health Department

Murray-Calloway County Hospital

MSU Public Safety

ESF 9 – Search and Rescue Calloway County Disaster Emergency Services (DES) Calloway County Fire Rescue

ESF 10 – Oil and Hazardous Materials Response Kentucky Hazmat #1 TPM Hazmat Emergency

ResponseESF 11 – Agriculture and Natural Resources Office of ESH MSU Department of

AgricultureESF 12 – Energy MSU Central Plant MSU Facility ManagementESF 13 – Public Safety and Security MSU Public Safety Murray Police Department

ESF 14 – Long-Term Community Recovery MSU Office of Finance MSU Facilities Management

ESF 15 – External Affairs MSU Office of Public Affairs WKMS Public Radio



1.3.2 Assignments of ResponsibilitiesPresident

University President or designated alternate serves as the head of the Executive Management Team and makes final decisions regarding the University such as canceling classes, evacuations, closing the campus, etc. Directs the strategic recovery of the overall University community.

Provost and Vice President for Academic Affairs Coordinates academic concerns during and after a disaster.

Vice President for Finance and Administrative Services Coordinates overall direction and operations of any emergency response. Declares and terminates the campus emergency. Monitors campus emergency operations. Approves campus alerts. Approves funds for emergency related supplies.

Vice President for Student Affairs Coordinates student housing, food services, and on-campus health services.

Vice President for Institutional Advancement Serves as a liaison with the news media and News Bureau.

Associate Vice President for Facilities Management Coordinates vehicles, equipment, energy, and clean-up.

University Attorney The University Attorney may serve as a legal advisor to the University Emergency

Resource Team.

Chief Information Officer Coordinates public information releases. Works with local and regional Joint Information Centers (JIC).

EOC Manager (Director of Public Safety and Emergency Management/Police Chief):

Serves as the University Emergency Resource Team Coordinator. Determines the type and magnitude of the emergency. Determines the mobilization point – Incident Command Post (ICP). Serves as a liaison with other agencies. Establishes basic policies which govern the University’s emergency organization. Responsible for the overall coordination and execution of this Plan.



Determines emergency situation levels and activates the EOC. Determines the appropriate location of the EOC. Notifies the Emergency Operations Team to respond to the EOC. Ensures notification of additional staff to operate the EOC is made. Provides critical information and advice regarding emergencies to Executive

Management Team to aid in decision making. Determines scope of incidents and reduces staffing in the EOC based on situational

needs. When the emergency/crisis is over and the campus is deemed safe, implements the “All

Clear” signal. This will be communicated by whatever means available.

Assistant Director of Emergency Management: Assists the Director of Public Safety and Emergency Management with responsibilities as

needed. Ensures emergency plans are updated. Ensures personnel are trained appropriately. Conducts exercises.

Incident Commander: Establishes a “hot zone”, inner and outer perimeters to protect responders and members

of the University community. Assesses the nature of the emergency. Implements ICS on site. Provides initial emergency response activities until supported by local first response

agencies. Coordinates information and activities with EOC Manager.

Public Information Officer: Coordinates and oversees all media and public relations activities during a disaster or

emergency. Determines University information to disseminate to the media. Determines media outlets for notification of University status to students and personnel. Acts or assigns an expert spokesperson as appropriate. Provides pertinent information to the Executive Management Team for decision making.

Safety Officer: Responsible for the health and safety of the emergency response personnel. Provides overall safety authorization for operational activities.

Liaison Officer:



Provides Incident Commander/EOC Manager with input on MSU polices and standard operating procedures.

Interfaces with external agencies, organizations, and the private sector as needed.

Operations Chief: Identifies, maintains a roster, and calls staff needed to support responsibilities of the

Operation Section. Oversees coordination of resources needed for an emergency/disaster. Sets priorities and monitors the field response needed.

Planning Chief: Identifies, maintains a roster, and calls staff needed to support Planning activities. Collects, analyzes, and disseminates incident situational information. Prepares situation summaries. Prepares the Incident Action Plan (IAP). Collects, records, and stores all documents relevant to the emergency/disaster. Develops projections and forecasts of future events. Maintains status of resources assigned to an incident. Ensures tracking of persons entering EOC via check in/out form. Ensures to maintain a log of major actions and decisions taken to resolve an incident. Displays situational information. Provides demobilization planning as necessary.



Logistics Chief: Identifies, maintains a roster, and calls staff needed to support Logistics activities. Provides overall management of resource and logistical support. Assists by ordering resources and providing facilities, transportation, supplies, equipment

maintenance and fuel, food service, communications, and medical services for incident personnel.

Orders, receives, processes, stores, inventories, and distributes incident-related resources and supplies.

Monitors and records equipment use time. Sets up and maintains facilities used (shelters, food service areas, etc.). Provides facility maintenance and security services as required. Provides food and hydration, sleeping quarters, showers and sanitation (this may require

additional portable toilets). Provides transportation and implements a Traffic Plan. Assists with coordinating support for animals and livestock. Supplies fuel and orders maintenance for vehicles and ground support equipment. Develops the Communications Plan. Installs and tests all communications equipment. Oversees paperwork and provision of medical care for incident personnel and students;

including crisis counseling.

Finance/Administration Chief: Identifies, maintains a roster, and calls staff needed to support Finance/Administration

activities. Responsible for financial accounting, timekeeping, and tracking expenditures throughout

the incident or emergency. Estimates the short and long-term fiscal impact of the emergency to the University. Maintains timesheets for personnel. Tracks liability for insurance claims and compensation requests for human and

animal/livestock injuries or damage to property/equipment. Administers all financial matters pertaining to vendor contracts and rental agreements. Coordinates with Logistics Section on injuries, damages, and procurement activities. Documents claims (witness statements, pictures, etc.).



Building Coordinators: MSU has assigned a leading faculty or staff member to each academic, administrative,

and general purpose building on campus as a Building Coordinator. Building Coordinators are knowledgeable of emergency response activities, and can assist with basic, initial response efforts, for incidents occurring within the facility they are assigned to. A list of Building Coordinators are available on the MSU website – Building Coordinators and Assistants List . Building Coordinators can be assisted by pre-selected and trained Floor Wardens.

Campus Emergency Response Team (CERT) MSU has produced a pool of faculty and staff who are trained in disaster preparedness

and emergency response to provide leadership and coordination during an emergency. MSU CERT activities during past emergencies include assisting with general evacuation tasks and staffing the MSU EOC. Members of the CERT are responsible for providing critical support to professional responders and to offer immediate assistance to victims.

Private SectorMSU can request the private sector for emergency assistance. The private sector may consist of the following:

Private owners of critical infrastructure (either a facility that could be impacted by a disaster or used as a resource).

A response organization (e.g. private ambulance services, environmental clean-up services).

A regulated or responsible party: owner operators of certain regulated facilities may have responsibility under law to prepare for and prevent incidents from occurring.

A local emergency organization member.

The private sector has the responsibility to:

Plan for personal and business disaster preparedness, mitigation, response, and recovery. Have knowledge of local emergency response plans and procedures. Provide assistance as requested by the Director of Public Safety and Emergency

Management.


http://www.murraystate.edu/HeaderMenu/Offices/esh/BuildingCoordinatorProgram/BuildingCoordinatorsList.aspx


1.4Direction, Control, and CoordinationThe Director of Public Safety and Emergency Management or designee is ultimately responsible for activating this Plan when an emergency is declared or when the threat of an emergency/disaster is immanent.

Should there be an occurrence(s) that affects only the University, emergency operations will take place under the Director of Public Safety and Emergency Management’s direction and control, with city, and county agencies supporting the operations through resource augmentation of manpower, equipment, and materials.

Should there be an occurrence that affects the University, as well as the City of Murray or Calloway County, emergency operations will take place under each jurisdiction’s direction and control with the county wide agency coordinating the operation and resources for all affected areas.

This Plan is based on the assumption that initial emergency management response will, to the maximum extent possible, be by University personnel. Assistance that is needed will be requested by executing existing mutual aid agreements (see Support Annex C – Mutual Aid/Multijurisdictional Coordination) with the City of Murray, Calloway County, private sector, non-governmental organizations (American Red Cross), and as needed with the Kentucky Division of Emergency Management.



1.5Information Collection, Analysis, and Dissemination

MSU utilizes and maintains the same emergency management software as the Commonwealth of Kentucky. This emergency management software provides capabilities for information collection, analysis, and dissemination.

Situational Reports (SITREPS) created are typically shared with Calloway County and or with the Commonwealth of Kentucky. Additionally, per recommendation of the State, damage assessments are conducted.

Prior to the public release of data, information must be vetted; particularly criminal activity.

Information regarding an incident is to be released only on a need to know basis.



1.6Communications1.6.1 Means of CommunicationsCommunication during an emergency/disaster will be a priority for the University. Communication is typically transmitted via land line telephones, cell phones, radios, and computers/networks. The EOC will use telephones as the primary means of communication unless lines are rendered inoperable. Handheld radios are available if needed for emergency communications. Channel 1 is reserved for primary dispatch; channel 2 is a backup channel. Facilities management and CFSB use Very High Frequencies (VHF) and each has a reserved channel/auxiliary channel. Repeaters are backed up on emergency generators. All communications must be transmitted in plain language (clear text) to ensure that information dissemination is clear and understood by all intended recipients.

1.6.2 NotificationsIn the event of a serious incident which poses an immediate threat to the health or safety of the MSU community, the University sends out emergency notifications. MSU has various systems in place for communicating information quickly to individuals. Some or all of these methods of communication may be activated and includes emails, text messages, outdoor warning speakers/sirens, indoor phone speakers, indoor phone displays, and emergency alerts (posted on MSU’s website).

MSU offers emergency notifications via mobile alerts to the campus community. Students, faculty, and staff are able to opt-in to receive emergency alerts as text messages sent to their Short Message Service (SMS)-capable cell phones. Messages will only be sent to users in the event of an emergency situation after they opt-in and verify their mobile number.

Emergency notifications are disseminated via MSU Public Safety and assisted (as needed) by the MSU Physical Plant and other law enforcement agencies. Follow up information for an emergency is communicated via the same means as an original notification. A constant tone siren will signal the “all clear”. A phone call or uniformed officer may be used as a designated alternate to announce the “all clear”.

MSU also sends out approved campus alerts to inform the University community of a crime or incident that has occurred which potentially affects their safety.

1.6.3 Local Weather StationsIn addition to the National Oceanic and Atmospheric Administration’s (NOAA’s) National Weather Service (NWS), local radio stations to monitor weather-related reports include:

WKMS (91.3 FM) WKRY (1130 AM)


http://www.weather.gov/

http://www.weather.gov/

http://www.murraystate.edu/HeaderMenu/Offices/PublicSafetyAndEmergencyManagement/emergencyalert.aspx


1.6.4 Amateur RadioThe MSU Amateur Radio Club operates Murray, KY 2 Meter Repeater 146.940/.340 and monitors severe weather conditions for the club’s Weather Network which provides real time reports of weather conditions to NWS and provides information to area resident who may listen on scanners.

1.6.5 Emergency Call BoxesMSU has equipped the campus with emergency call boxes. Emergency call boxes are directly linked to MSU Public Safety’s 911 Dispatch Center. When activated, the dispatcher will immediately know the call box location and ask the caller questions regarding the situation.


http://campus.murraystate.edu/org/msuarc/main.htm


1.7Administration, Finance, and Logistics

All assets (human resources, facility, and equipment resources) of the University will become the purview of the Director of Public Safety and Emergency Management to direct in any way to respond to an emergency.

Documentation of records is vital prior to, during, and after an incident. Records will be utilized to determine reimbursement; therefore, detailed documentation of assets is necessary. Records deemed essential should be identified, and procedures should be established for their maintenance and protection; this includes backing up electronic files. Procedures should be put in place to assure all emergency costs are easily identified.

Incident Command in the field will be instrumental in monitoring and documenting needs and requests to the EOC. Personnel in the EOC will handle and document available resources and requests as well as keep disaster records in relation to damage, expenses, time, assistance and recovery. Accounting will be necessary to keep records dealing with documentation, damages, and costs associated with the incident.



1.8Plan Development & MaintenanceMSU will perform a review and revision of this Plan to ensure it remains current and the revised Plan shall be adopted formally.

Drafting an emergency plan is a community effort and relies heavily on the administrators and experts in the community to provide comprehensive guidance on hazard analysis, exercise design, evacuation planning, emergency management, mitigation, recovery, emergency preparedness, and educational awareness.

Examples of Plan participants can include:

University President Deans, Directors, and Department Heads Director of Public Safety and Emergency Management Assistant Director of Emergency Management MSU Farm System Emergency Response Coordinator Building Management Coordinators MSU Public Safety Emergency Operations Center Personnel University Legal Counsel Director of Calloway County Emergency Planning Committee Kentucky Emergency Management Agency City of Murray, Mayor’s Office Murray Police Department Murray Fire Department Calloway County Fire Rescue Kentucky Hazmat Kentucky State Police

The Director of Public Safety and Emergency Management will ensure the Plan is updated annually. The Director of Public Safety and Emergency Management or designee will coordinate with emergency response organizations/officials and University personnel to assure the development and maintenance of an appropriate emergency response capability. It is the responsibility of the Public Safety and Emergency Management to assure that the Plan is tested and exercised on a scheduled basis.

The Assistant Director of Emergency Management or designee will maintain the exercise schedule and assure that the appropriate resources are available to complete these activities. After each drill, exercise, or actual event, a hot wash will take place. Any findings from these post-event reviews will be analyzed and incorporated as deemed necessary into a revised Plan.



1.9Authorities and References1.9.1 Federal1. 34 C.F.R., Part 668. 2. 49 C.F.R., Part 192, Paragraph 192.615 – Emergency Plans. 3. Extension Disaster Education Network . 4. Homeland Security Exercise and Evaluation Program. 5. Homeland Security Exercise and Evaluation Program (HSEEP), Volume I: HSEEP Overview

and Exercise Program Management, February 2007.6. Federal Crime Awareness and Campus Security Act of 1990. 7. FEMA/EMI ICS Review Material. 8. IS-111 Livestock in Disasters. 9. Local and Tribal NIMS Integration: Integrating the National Incident Management System

into Local and Tribal EOPs and Standard Operating Procedures, V. 1, Department of Homeland Security.

10. National Incident Management System. 11. National Response Framework. 12. OSHA 1910.120. 13. The Center for Food Security and Public Health; All Hazards Preparedness for Rural

Communities.14. The Homeland Security Act. 15. The Resource Conservation and Recovery Act. 16. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,

as amended.17. Title III of the Superfund Amendments and Reauthorization Act (SARA) of 1986 and the

Comprehensive Environmental Response Compensation and Liability Act (CERCLA) of 1980.

18. USDA, Animal and Plant Health Inspection Service. 19. USDA, Pest Management in U.S. Agriculture.

1.9.2 State1. Kentucky Community Crisis Response Board. 2. Kentucky EOP. 3. Kentucky Revised Statutes (KRS) 39 .

1.9.3 Local1. Calloway County Emergency Operations Plan, July 2011.1. Jackson Purchase Region Natural Hazard Mitigation Plan, September 2006. 2. MSU Emergency Procedures. 3. MSU Library Security & Emergency Procedures Manual. 4. MSU Police Department Annual Campus Security Report and Fire Safety Report 2010. 5. MSU Standard Operating Procedure Number 53 – University Emergency Resource Team.

Appendices 35 of 244

http://www.murraystate.edu/headermenu/Offices/PublicSafetyAndEmergencyManagement/PoliceDepartment/SecurityAndFireReports.aspx

http://www.murraystate.edu/MSML/pdf/Security_Emergency_Manual_Pogue_2010.pdf

http://www.murraystate.edu/HeaderMenu/Offices/esh/EmergencyProcedures.aspx

http://www.purchaseadd.org/

http://www.lrc.ky.gov/krs/titles.htm

http://kccrb.ky.gov/resources/plan.htm

http://kccrb.ky.gov/

http://www.ers.usda.gov/publications/ah717/ah717b.pdf

http://www.aphis.usda.gov/vs/nahss/equine/ehv/

http://www.epa.gov/superfund/policy/sara.htm



https://www.fema.gov/library/viewRecord.do?fromSearch=fromsearch&id=3564

https://www.fema.gov/library/viewRecord.do?fromSearch=fromsearch&id=3564

http://www.epa.gov/lawsregs/laws/rcra.html

http://www.dhs.gov/xabout/laws/law_regulation_rule_0011.shtm

http://www.prep4agthreats.org/Assets/Factsheets/All-Hazards-Preparedness-for-Rural-Communities-Book.pdf

http://www.prep4agthreats.org/Assets/Factsheets/All-Hazards-Preparedness-for-Rural-Communities-Book.pdf

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765

http://www.fema.gov/emergency/nrf/

http://www.fema.gov/pdf/emergency/nims/NIMS_core.pdf

http://www.fema.gov/pdf/emergency/nims/eop-sop_local_online.pdf



http://training.fema.gov/EMIWeb/IS/is111a.asp

http://training.fema.gov/EMIWeb/IS/ICSResource/assets/reviewMaterials.pdf

http://www2.ed.gov/admins/lead/safety/campus.html

https://hseep.dhs.gov/support/VolumeI.pdf

https://hseep.dhs.gov/support/VolumeI.pdf

https://hseep.dhs.gov/pages/1001_About.aspx

http://eden.lsu.edu/Pages/default.aspx

http://www.gpo.gov/fdsys/search/pagedetails.action;jsessionid=Q0CzThHGl204pyp1VYSvzhJqdZpyHvL3qhv1z1y7nfqDJmHG4Vwx!598607498!441375352?browsePath=Title+49%2FSubtitle+B%2FChapter+I%2FSubchapter+D%2FPart+192%2FSubpart+L%2FSection+192.615&granuleId=CFR-2010-title49-vol3-sec192-615&packageId=CFR-2010-title49-vol3&collapse=true&fromBrowse=true

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=34:3.1.3.1.34&idno=34


6. MSU Standard Operating Procedure Number 66 – Campus Alerts and Emergency Notifications.



2.0 ESF Annexes

ESF Annexes 37 of 244


ESF 1 Annex – Transportation PurposeThe purpose of ESF – 1 Annex is to provide coordination of transportation for University students and personnel, and assets to support emergency operations.

Concept of OperationsPrimary: MSU Transportation DepartmentSupport: Murray-Calloway County Transit System

MSU Transportation Department is the primary responsible department for providing transportation services during incidents and may require support from Murray-Calloway County Transit System.

Mitigation and Preparedness Ensure that the appropriate personnel are trained to the proper level of NIMS. Develop and maintain a list of possible resources that could be requested in an

emergency. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested.

Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Monitor and report status of damage to the transportation system and infrastructure as a

result of the incident. Process all transportation assistance requests and tasks received in the EOC. Coordinate closing/blocking of roadways, debris removal. Monitor emergency vehicle access, as well as coordinate general traffic control. Identify traffic signage needed and assist with directing traffic. Assist with evacuation and re-entry. Prioritize all transportation resources for the movement of people, materials, and services. Perform necessary actions to assist with recovery operations. Maintain costs and records.



ESF 2 Annex – CommunicationsPurposeThe purpose of the ESF – 2 Annex is to support communications capabilities, to include information technology, telecommunications, and network support during an emergency or disaster.

Concept of OperationsPrimary: MSU Public SafetySupport:

Calloway County Sheriff 911 DispatchMSU Information SystemsMSU Amateur Radio Club

MSU Public Safety is the primary responsible agency for transmitting communications during an incident with first response agencies and for issuing emergency warnings and updates to the University community. Calloway County Sheriff 911 Dispatch provides support to MSU Public Safety as requested. MSU Information Systems Department will support MSU Public Safety, the EOC, and the University in general with communications by maintaining information systems prior to, during, and after an incident. The MSU Amateur Radio Club will support communications by assisting within the EOC or across the University as needed to provide additional personnel to transmit and relay messages during incidents.

Mitigation and Preparedness Plan and coordinate with associated departments and agencies to provide

telecommunications. Provide information technology services, and network support to the University. Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies, procedures, plans, and programs to effectively address information

technology and telecommunication needs during an emergency or disaster. Develop and maintain a list of possible resources that could be requested in an




Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Recover core administrative and academic information technology systems. Expand the restored access to the network based on the needs of the emergency. Restore required information services, including the internet/intranet. Provide regular updates and situational information on the status of information

technology systems to the Emergency Operations Team. Ensure police dispatch incoming and outgoing lines are operational, and remain so. Confirm communications equipment (e.g., phones, fax, internet, email network access,

TV, etc.) is operational in EOC and that communications services throughout the campus remain functional.

Assist in setting-up EOC communications in back-up location (as required). Where requested and technically possible, provide temporary hard-wired

communications for the IC at the scene of the disaster. Assist with assuring that all campus two-way radio systems are operational and help

secure repairs as needed. Maintain costs and records.



ESF 3 Annex – Public Works and EngineeringPurposeThe purpose of the ESF – 3 Annex is to provide and coordinate resources (personnel, equipment, facilities, materials, and supplies) to support public works and infrastructure needs during an emergency or disaster.

Concept of OperationsPrimary: Facilities Management Support: City of Murray Utilities

Facilities Management is the primary responsible department for providing public works and engineering services for the University during incidents and may require support from the City of Murray Utilities.

Mitigation and Preparedness Plan and coordinate with associated departments and agencies to provide Physical Plant

and Facilities Management support to the University. Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies, procedures, plans, and programs to effectively address physical plant

service to include equipment, transportation, and mechanical support as needed. Develop and maintain a list of possible resources that could be requested in an


Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Restore critical services (heat, power, water, etc.) and provide emergency repair of

campus facilities. Expand the restored access to the needs of emergency responders. Operate and maintain emergency generators. Clear debris. Clear, repair, or support construction of damaged emergency access routes necessary for

the transportation of rescue personnel, equipment, and supplies. Determine whether a building can be occupied or partially occupied.



Provide emergency demolition or stabilization of damaged structures and faculties designated as immediate hazards to public health and safety.

Provide technical assistance and damage assessment. Maintain costs and records.



ESF 4 Annex – FirefightingPurposeThe purpose of the ESF – 4 Annex is to provide and coordinate resources (personnel, equipment, facilities, materials, and supplies) to support firefighting activities during an emergency or disaster.

Concept of OperationsPrimary: Murray Fire Rescue Support: Calloway County Fire Rescue

MSU utilizes outside resources for support with firefighting activities. Murray Fire Rescue is the primary agency to provide the University with fire suppression/rescue services; additional support is provided by Calloway County Fire Rescue.

Mitigation and Preparedness The Assistant Director of Emergency Management, or designee provides for coordination

between departments and partnering agencies to mitigate, prepare, respond, and recover from a fire incident.

Develop and maintain a list of possible resources that could be requested in an emergency.

Ensure that the appropriate personnel are trained to the proper level of NIMS. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested.

Response and Recovery Detect and suppress fires. Obtain, prioritize, and allocate available resources. Mobilize and coordinate personnel, equipment and supplies. Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Maintain costs and records.



ESF 5 Annex – Emergency ManagementPurposeThe purpose of the ESF – 5 Annex is to compile, analyze, and coordinate the overall information and activities in the University EOC in support of emergency/disaster response and recovery operations.

Concept of OperationsPrimary: MSU Public Safety and Emergency Management Support: Calloway County Emergency Management

MSU Public Safety and Emergency Management is the primary responsible department for managing incidents occurring at the University and may require additional support from Calloway County Emergency Management.

Mitigation and Preparedness Identify hazards and determine risks and vulnerabilities to the University. Maintain a comprehensive Plan. Distribute copies and updates to essential response

personnel. Ensure that the necessary personnel are trained to the appropriate level of NIMS. Identify, classify, and maintain a list of current University resources and equipment to be

used during an emergency or disaster. Provide training opportunities on emergency preparedness and other emergency

management related topics. Maintain the EOC and ensure that secondary locations are in place and maintained for

use during an emergency or disaster. Coordinate with partnering agencies to provide resources during an emergency or disaster

situation. Recruit and train personnel to serve in the EOC during an emergency or disaster. Provide guidance and training (as needed) on incident management tools and activities. Work with University departments and supporting agencies to plan drills and exercises to

evaluate specific parts of the Plan. Actively participate in drills and exercises. Plan for the use of various facilities during an emergency or disaster.



Response and Recovery Activate, establish, and manage the EOC as needed. Operate within the scope of NIMS as directed by the IC. Assist in coordinating information and ensure it is communicated to the appropriate

individuals within the EOC or other locations. Assist in coordinating warning information to the appropriate personnel for proper

dissemination. Assist in coordinating with partnering agencies. Assist in coordinating resource requests both internally and externally. Assist in maintaining situational awareness during an event. Provide timely situation reports to Emergency Operations Team, Executive Management

Team, the IC and other pertinent personnel (including damage assessments). Provide requested information and EOC resources. Assist in establishing operational timelines and demobilization plans. Collect emergency or disaster response information from departments and divisions and

provide AARs. Coordinate recovery efforts. Maintain costs and records.



ESF 6 Annex – Mass Care, Emergency Assistance, Housing, and Human ServicesPurposeThe purpose of the ESF – 6 Annex is to coordinate activities involved with the emergency provision of temporary shelters, emergency mass feeding, and the bulk distribution of coordinated relief supplies for disaster victims and workers.

Concept of OperationsPrimary: MSU Student Affairs Support: American Red Cross

MSU Student Affairs is the primary responsible department for providing mass care, emergency assistance, housing, and human services for the University community during incidents, and may require support from American Red Cross or other nongovernment organizations.

Mitigation and Preparedness Plan and coordinate with support departments and agencies to provide mass care and

sheltering for students, employees, volunteers, and workers who are required to remain on campus during an emergency or disaster.

Ensure that the appropriate personnel are trained to the proper level of NIMS. Develop and maintain a list of possible resources that could be requested in an

emergency. Maintain a list of shelter locations on campus that includes the facilities services,

capacity, contact information and other pertinent information. Develop and maintain a security plan for each shelter location. Establish policies, procedures, plans, and programs to address sheltering needs, as well as

providing mass care during an emergency or disaster. Establish guidelines to recognize and address the sheltering of special needs individuals. Provide mass care and shelter operations training for personnel expected to operate a

shelter. Develop and maintain plans to coordinate employee and student information, and

accountability during and after an emergency or disaster. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested.



Response and Recovery Provide personnel to the EOC when activated and requested. Provide personnel to support the opening of shelters at the request of the Vice President

for Student Affairs, police staff, IC, or other designee. Determine shelter location based on the incident and affected areas of campus. Shelter

information and location shall be disseminated to the campus community. Operate within the scope of NIMS as directed by the IC. Coordinate emergency shelter and food service for individuals required to remain on

campus. This includes food delivery to operational sites, such as but not limited to the EOC, the Executive Management Team, the ICP, etc.).

Coordinate emergency purchases and funding. Coordinate outside vendors as needed. Assist in accounting for employees as necessary. Assist in communicating information to employees as necessary. Coordinate employee information and accountability information (including

communication with families as required). Provide housing and related services for impacted residential students as necessary. Assist in coordinating and accounting for students (both residential and commuter). Assist in communicating information to students, as necessary. Information should be

coordinated with the EOC. Assist in operating an emergency shelter as necessary. Establish a family resource center, as needed, following the pre-established plan. When using campus facilities, ensure that applicable fire and life safety codes for

sheltering operations are being met. When using campus facilities, ensure proper health and safety standards for sheltering

and feeding operations are being met. Maintain costs and records.



ESF 7 Annex – Logistics Management and Resource SupportPurposeThe purpose of the ESF – 7 Annex is to provide logistical and resource support during an emergency or disaster.

Concept of OperationsPrimary: MSU Emergency Management Support: Facilities Management

MSU Emergency Management is the primary responsible department for providing logistic management and resource support. Facilities Management supports MSU Emergency Management with this function during incidents.

Mitigation and Preparedness Ensure that the appropriate personnel are trained to the proper level of NIMS. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Develop and maintain a list of possible resources that could be requested in an

emergency. Develop procedures to document costs for potential reimbursement. Participate in drills and exercises when requested.

Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Locate, procure, and issue resources, personnel, and equipment. Maintain costs and records.



ESF 8 Annex – Public Health and Medical ServicesPurposeThe purpose of the ESF – 8 Annex is to provide health, medical, and disability services to University students, volunteers, and personnel for support of an emergency or disaster.

Concept of OperationsPrimary: MSU Health ClinicSupport:

Calloway County Health DepartmentMurray-Calloway County HospitalMSU Public Safety

MSU Health Clinic is the primary responsible department for providing medical services for the University community during incidents, and may require support from Calloway County Public Health Department, Murray-Calloway County Hospital, and MSU Public Safety.

Mitigation and Preparedness Provide for coordination between departments and partnering agencies to be prepared for

evacuation of disabled students, and the possibility of providing triage, emergency medical care, and psychological services during an emergency or disaster.


Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies, procedures, plans, and programs to address field triage, the treatment

of minor injuries, and the coordinating of psychological services. Establish possible field triage locations, and policies and procedures to operate these

locations. Prepare plans to manage a mass fatalities incident, including the establishment of morgue

locations, as well as policies and procedures for managing these locations. Establish plans and Memorandums of Understanding (MOU) with partnering agencies to

provide immunizations, referrals for service, and other necessary services as needed during an emergency or disaster.

Establish plans and coordination with support agencies for responding to public health emergencies, such as the Pandemic Flu.

Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested.



Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Establish field triage locations as needed. Document and track resource requests. Ensure accountability of volunteer staff is maintained. Maintain costs and records.



ESF 9 Annex – Search and RescuePurposeThe purpose of the ESF – 9 Annex is to coordinate the search and rescue of missing persons; this may involve locating missing persons in damaged structures resulting from a disaster.

Concept of OperationsPrimary: Calloway County Fire Rescue Support:

MSU utilizes outside resources for support with search and rescue activities. Calloway County Fire Rescue is the primary agency to provide the University with search and rescue services.


between departments and partnering agencies to mitigate, prepare, respond, and recover from a search and rescue event.


Ensure that the appropriate personnel are trained to the proper level of NIMS. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Develop procedures to document costs for reimbursement. Participate in drills and exercises when requested.

Response and Recovery Search and locate missing persons. Obtain, prioritize, and allocate available resources. Mobilize and coordinate personnel, equipment, and supplies. Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Maintain costs and records.



ESF 10 Annex – Oil and Hazardous Materials ResponsePurposeThe purpose of the ESF – 10 Annex is to coordinate response to and recovery from an actual or potential discharge and/or release of a hazardous material at MSU.

Concept of OperationsPrimary: Kentucky Hazmat #1 Support: TPM Hazmat Emergency Response

MSU utilizes outside resources for support with Oil and Hazardous Materials Response. Kentucky Hazmat #1 is the primary agency to provide the University with oil and hazardous materials response services; additional support is provided by TPM Hazmat Emergency Response.


between departments and partnering agencies to mitigate, prepare, respond, and recover to a hazardous material incident.

Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies, procedures, plans, and programs to address identified hazardous

materials incidents. Assist in planning for public health emergencies. Establish plans and MOUs with partnering agencies to provide response and mitigation

activities for hazardous materials incidents. Develop and maintain a list of possible resources that could be requested in an

emergency. Maintain a list of vendors to assist in the clean-up and disposal of hazardous materials. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested.

Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Assess the hazardous materials incident. Provide pertinent information on the type of

hazardous material(s) and critical health and life safety information. Determine the necessity of evacuations and coordinate with Emergency Operations Team

to initiate the evacuation process. Coordinate and ensure the control of any secondary hazard, such as a fire.



Ensure that the hazardous materials incident has been reported to appropriate agencies, as dictated by the incident size and scope.

Establish site security as needed. Work with partnering agencies to determine the responsible party. Work with partnering agencies and responsible party to coordinate the clean-up and

disposal operations. Ensure that all applicable laws and regulations are being followed, and provide

documentation on each aspect of the response and recovery operations. Provide incident status information to Emergency Operations Team, or appropriate

official (depending on incident size) for dissemination to the necessary individuals. Maintain costs and records.



ESF 11 Annex – Agriculture and Natural ResourcesPurposeThe purpose of the ESF – 11 Annex is to identify, procure, and arrange for the transport and distribution of food and water to the University. ESF – 11 will work in coordination of ESF – 6 to deliver the necessary supplies. Additionally ESF – 11 is to provide for the coordination of agriculture, animal welfare, and natural resources.

Concept of OperationsPrimary: Office of ESH Support: Department of Agriculture

The Office of ESH is the primary responsible department for providing food and water for the University community during incidents. MSU’s Department of Agriculture will support this function and is responsible for animal welfare, agriculture, and natural resources on the MSU farms.

Mitigation and Preparedness Participate in drills and exercises when requested. Develop and maintain a list of possible resources that could be requested in an

emergency. Ensure that the appropriate personnel are trained to the proper level of NIMS. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Develop procedures to document costs for reimbursement. Monitor natural resources, animal, and plants for contamination or diseases.

Response and Recovery Determine food and water needs for animals on the farms. Identify, procure, and arrange for the transport and distribution of food and water. Obtain, prioritize, and allocate available resources. Mobilize and coordinate personnel, equipment, and supplies. Coordinate animal and large animal rescue. Obtain medical care for animals. As the situation dictates, identify specific evacuation routes for animals, provide

transportation and coordinate temporary shelter. Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Maintain costs and records.



ESF 12 Annex – EnergyPurposeThe purpose of the ESF – 12 Annex is to provide coordination of emergency power to support emergency response and recovery operations and to normalize community functions. ESF – 12 includes electric power, distribution systems, fuel, and emergency generators. ESF – 12 involves coordinating the provision of emergency energy supplies, transporting, and delivering fuel and the provision of emergency power to support immediate response efforts, as well as the restoration of the normal supply of power.

Concept of OperationsPrimary: MSU Central Plant Support: MSU Facility Management

The MSU Central Plant is the primary responsible department for providing power for the University during incidents, and may require support from MSU Facility Management.

Mitigation and Preparedness Plan and coordinate with associated departments and agencies to provide Physical Plant

and Facilities Management support to the University. Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies, procedures, plans, and programs to effectively address physical plant

service to include equipment, transportation, and mechanical support as needed. Develop and maintain a list of possible resources that could be requested in an


Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Recover core physical plant operations disrupted or damaged as a result of a disaster. Expand the restored access to the needs of emergency responders. Restore normal power and operations following recovery from an emergency. Provide regular updates and situational information on the status of power plant systems

to the Emergency Operations Team. Maintain costs and records.



ESF 13 Annex – Public Safety and SecurityPurposeThe purpose of the ESF – 13 Annex is to provide support and notification for police and public safety services to include emergency notification, emergency response, and the coordination of needed outside services such as fire, rescue, and Emergency Medical Services (EMS).

Concept of OperationsPrimary: MSU Public Safety Support: Murray Police Department

MSU Public Safety has the primary responsibility to provide first response to emergency situations on the MSU campus. The MSU Public Safety will be responsible for providing law enforcement services and will use Murray Public Safety to support public safety and security needs.

Mitigation and Preparedness Plan and coordinate with local emergency response agencies to provide emergency

services. Ensure that the appropriate personnel are trained to the proper level of NIMS. Establish policies and procedures for responding to emergencies and hazards, and

notifying local response agencies for emergency assistance. Prescribe a procedure for the inventory of MSU Public Safety personnel and equipment. Maintain a list of trained personnel to serve in the EOC during an emergency or disaster. Participate in drills and exercises when requested. Provide a system for the receipt and dissemination of information, data, and directives

pertaining to law enforcement agencies and activities.

Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Evaluate the scene for safety of responders. Determine the nature of the incident and proper response agencies. Notify proper emergency response agencies. Provide emergency services or assist responding agencies as needed. Provide incident status information and situational updates to Emergency Operations

Team. Collect and disseminate information and intelligence relating to disasters.



Maintain costs and records.



ESF 14 Annex – Long-Term Community RecoveryPurposeThe purpose of the ESF – 14 Annex is to enable the University to recover from the long-term consequences of a disaster. This support consists of identifying available programs and resources of federal departments and agencies to enable community recovery, especially long-term community recovery, and to reduce or eliminate risk from future incidents, where feasible.

ConceptsPrimary: MSU Office of Finance Support: MSU Facilities Management

The MSU Office of Finance is the primary responsible department for providing the University with decisions on funding and recovery efforts from an incident occurring on campus. Facilities Management will support recovery efforts.

Mitigation and Preparedness Develop a Hazard Mitigation Plan as a separate document from this Plan. Develop a Recovery Plan as a separate document from this Plan. As funding allows, implement mitigation measures using the Hazard Mitigation Plan as a

guide, or as appropriate. Participate in drills and exercises to evaluate the effectiveness of these plans.

Response and Recovery Activate the Recovery Plan at the general discretion of the IC, police staff, Director of

Public Safety and Emergency Management, or designee. Coordinate disaster recovery efforts following pre-established disaster recovery plans. Evaluate the Recovery Plan and Hazard Mitigation Plan after each major emergency or

disaster to determine their overall effectiveness, and implement changes as necessary.



ESF 15 Annex – External AffairsPurposeThe purpose of the ESF – 15 Annex is to provide a central point for dissemination of accurate, coordinated and timely communications to the affected audiences, including the local government, media, private sector and the local community. Incident communications can include protective actions for the public, as well as information with regard to volunteer assistance and donations.

ConceptsPrimary: MSU Office of Public Affairs Support: WKMS Public Radio

MSU Office of Public Affairs is the primary responsible department for providing the public information during incidents, and may require support from WKMS Public Radio to assist in delivering incident notifications and updates.

Mitigation and Preparedness Ensure that the appropriate personnel are trained to the proper level of NIMS. Designate a PIO and at least one secondary. Maintain an updated media directory. Develop protocols for departments and divisions to follow for communicating with the

media during an emergency or disaster. Educate departments and divisions on these protocols.

Support disaster awareness campaigns. Educate the campus community on various notification and alert systems. Educate the campus community on steps to follow during various emergencies or

disasters. Participate in drills and exercises when requested.

Response and Recovery Provide personnel to the EOC when activated and requested. Operate within the scope of NIMS as directed by the IC. Coordinate all communications, including public and internal information. Coordinate the release of all information to the news media. Media releases should be

approved by the Vice President for Institutional Advancement, or designee. Warn campus and send emergency notifications to the MSU community. Take steps to make contact and provide necessary information to key University

supporters and other key University stakeholders. Activities should be under guidance of the EOC Manager and approved by the Executive Management Team.



If necessary, establish a JIC on campus. In coordination with the MSU Public Safety, provide emergency notification and warning

to the campus community under the direction of the IC, the Police Command Staff, the Vice President for Finance and Administrative Services or designee.

Maintain records of expenses and equipment used during the incident.



3.0 Support Annexes

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3.1Support Annex A – Volunteer and Donations Management

The purpose of this support annex is to efficiently and effectively support MSU in efforts to manage offers of goods and services before, during, and after an incident. Requirements for goods and services may exceed capabilities of MSU, and Volunteer and Donations Management will play a major role in meeting these needs. MSU will need to provide leadership and direction so that the public donates goods and services that are needed. Actions will be required to avoid unsolicited donations from becoming a burden to response and recovery operations.

MSU Emergency Management, as the Logistics and Resource Management lead, will assign a Donation Management Coordinator. The Donation Management Coordinator responsibilities include:

Coordinate with Logistics Section to determine available resources and needs. Establish a Donations Coordination Center if necessary; this location should be outside

the EOC, but within proximity. Maintain a list of contact information for workers to run the Donations Coordination

Center. Create a media messaging campaign for donated goods, volunteers, and donated cash. Provide media message to the University’s PIO. Encourage unaffiliated volunteers to affiliate themselves with existing organizations

(e.g., American Red Cross, Citizen Corps Councils, Medical Reserve Corps, etc.) Maintain goods, volunteers, and donated cash. Identify disposal sites for non-useful or unwanted donations.



3.2Support Annex B – Continuity of Operations

MSU has several measures in place to ensure the University can continue operating during or after an emergency.

MSU backs up data systems daily and has servers off site. The University has an alternate location for an EOC. Administration at the Murray State Campus can move locations to the Hopkinsville

Campus in order to continue work. MSU maintains their own telephone system; if the county telephone system goes out, this

does not affect the telephone system of the University. The University has an extensive generator system; all dorms and the Winslow Cafeteria

all have backup generators. Designated alternates for emergency staff positions are identified.



3.3Support Annex C – Mutual Aid/Multijurisdictional Coordination

MSU has agreements in place with the City of Murray and Calloway County whereas the city and county will provide assistance to MSU during a state of emergency and vice versa, providing conditions allow for support.

MSU anticipates utilizing private sector (e.g., Wal-Mart, Kroger, etc.) for additional resources as deemed necessary.

MSU has agreements in place with BMS CAT and ServiceMaster Disaster Recovery Services.



4.0 Hazard - Specific Annexes

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4.1Severe Thunderstorms4.1.1 PurposeThe purpose of the Severe Thunderstorm response guidance is to provide an effective and systematic means for MSU to assess and respond to storm related hazards.

4.1.2 Situation A severe thunderstorm may be accompanied by strong winds, hail, or other phenomena, which can produce considerable damage to. Thunderstorms also present conditions for tornadoes.

Wind Storms/Thunderstorms: Wind storms and thunderstorms, while relatively short in duration, are quite frequent in Calloway County. From 1970 to 2005, 79 thunderstorms and high wind events were reported. Numerous severe thunderstorms in the county have produced high winds, lighting, and hail; many of which has caused damage. From 1995 to 2005, as much as $222,000 property damage was reported due to thunderstorms and strong winds.

Hailstorms: Calloway County has experienced 24 occurrences of hail storms from 1967 through 2005. Murray has experienced eight (33%) of these hail storms from 1996 – 2005.

4.1.3 Assumptions Severe weather can transpire at any time. Strong winds, rain, hail, and lightning often will accompany severe weather. Severe weather can uproot trees, blow down utility poles, and blow down buildings. Lighting can strike causing fires, electrocution, and damage equipment. Severe weather can last for several hours. The extremely high winds, flying debris, as well as the wreckage left behind, can cause

personal injury or possibly death. Severe weather can result in injuries and fatalities.



4.1.4 Concept of Operations4.1.4.1 Mitigation

Action CompleteAssess hazards across campus (e.g., fasten shelves securely to walls, place larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).Inspect buildings for structural defects on a routine basis.Store NOAA Weather Alert Radios in key locations; maintain fresh batteries (if required).Post shelter in place and evacuation plans in high traffic areas of University buildings.

4.1.4.2 Preparedness

Action CompleteEducate University students and personnel on what to do in the event of severe weather.

4.1.4.3 Response

Severe Thunderstorm Watch A severe thunderstorm "watch" means that severe weather is possible, but not imminent.

Action CompleteProceed with normal activity, but continue to monitor weather-related reports. Listen to the local radio stations (WKMS, WRKY) and for the MSU warning sirens to sound.



Severe Thunderstorm Warning If a severe thunderstorm watch is in effect, be prepared to move to a designated safe haven in the event that the "watch" is upgraded to a "warning". If a warning is issued, proceed as follows:

Action CompleteNotify other building occupants of the warning. Stay indoors and away from windows until the warning has expired. Report any injuries to MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Be prepared to give the following information:

Building name Building location Type of emergency Condition of the injured Any dangerous conditions

4.1.4.4 Recovery

Action CompleteAssess the situation; sharp objects, downed power lines, etc.Conduct a rapid damage assessment of facilities, utilities, and equipment.Maintain accurate records for the incident.Take pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.Remove debris.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.2Tornadoes4.2.1 PurposeThe purpose of the Tornado response guidance is to provide an effective and systematic means for MSU to assess and respond to tornado related hazards.

4.2.2 Situation Tornadoes are defined as a violently rotating column of air extending from a thunderstorm to the ground, often formed when warm and cold air masses clash. They are capable of tremendous destruction, creating damage paths in excess of one mile wide and 50 miles long. Tornadoes speed can vary from nearly stationary to up to 70 mph; however, the wind speed from these formations can exceed 250 mph. Tornadoes are classified using the Enhanced Fujita Scale. Most tornadoes (~88%) are considered weak (F0 or F1) and about 95% of all U.S. tornadoes are below F3 intensity.

Tornadoes: Calloway County historical data shows tornadoes occurring as early in the year as February and as late as November, with 19 occurrences from 1963 to 2004. Most occur in the spring (March, April, and May). The majority of tornadoes reported in the area are F0, F1, and F2; each causing considerable damage. Historical records indicate two F4 tornadoes touched down within Calloway County in the 1960’s.

4.2.3 Assumptions Tornadoes are unpredictable and can cause major damage and destruction in seconds. The extremely high winds, flying debris, as well as the wreckage left behind, can cause

personal injury or possibly death. Nothing can be done to prevent tornadoes. Tornadoes often cause injuries and fatalities. Tornadoes can happen any time of year.


Action CompleteAssess hazards across campus (e.g., fasten shelves securely to walls, place larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).Inspect buildings for structural defects.Store NOAA Weather Alert Radios in key locations; maintain fresh batteries (if required).Post shelter in place and evacuation plans in high traffic areas of University buildings.




Action CompleteEducate University students and personnel on what to do in the event of a tornado.Conduct/Participate in a tornado exercise.

4.2.4.3 Response

Tornado Watch A tornado or severe thunderstorm "watch" means that severe weather is possible, but not imminent.

Action CompleteProceed with normal activity, but continue to monitor weather-related reports. Listen to the local radio stations (WKMS, WRKY) and for the MSU warning sirens to sound.

Tornado Warning A tornado warning is issued when a tornado has been sighted in the area. MSU's outdoor warning sirens will be sounded. If a warning (wavering tone) is issued, proceed as follows:

Action CompleteNotify all building occupants. Seek shelter in a designated safe haven immediately. Basements and small interior hallways or rooms of lower floors with no glass provide the best shelter. If you have to evacuate using a stairwell filled with glass hazards it may be best to shelter in an interior hallway on that floor. Do not remain in a vehicle. Seek shelter in a sturdy building. In cases where no obvious shelter is available, a ditch or ravine will provide some protection. After danger has passed, (solid tone indicates "all clear"), immediately report all injuries to MSU Public Safety at 911 or 2222. Be prepared to give the following information:

Type of emergency Location of injured Condition of the injured Any dangerous conditions

Leave a damaged building immediately and do not attempt to return unless given permission by the Building Coordinator or MSU Public Safety staff. Report to the designated meeting area and account for all occupants. Do no attempt to turn utilities or equipment on or off. Call Facilities Management.



4.2.4.4 Recovery

Action CompleteAssess the situation; sharp objects, downed power lines, gas lines, etc. may be identified in and out of buildings.Conduct a rapid damage assessment of facilities, utilities, and equipment.Maintain accurate records for the incident.Take pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.Remove debris.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.3Earthquakes4.3.1 PurposeThe purpose of the Earthquake response guidance is to provide an effective and systematic means for MSU to assess and respond to the conditions that follow an earthquake.

4.3.2 Situation An earthquake is a shaking or trembling of the earth’s crust, caused by the breaking and shifting of rock beneath the surface or underground volcanic forces. A major earthquake will cause shaking of the earth or building; this shaking may begin as a gently rocking motion or as violent jolt. While scientists are able to measure the amount of energy that is building beneath the earth’s surface, they are not able to predict exactly when an earthquake will occur. Therefore, earthquakes are unpredictable and can strike without warning. They can range in intensity from slight tremors to great shocks and can last from a few seconds to as long as five minutes. Earthquakes can either occur by themselves or in a series over a period of several days, or even months. However, they are almost always accompanied by aftershocks, which can be equally as damaging as the quakes that they follow.

Earthquakes can be experienced in any part of the Commonwealth with the majority of Kentucky’s population at risk from earthquakes. The Commonwealth is vulnerable to a significant threat of damage from earthquakes from both identified and unidentified faults. This threat includes deaths and injuries to residents, as well as widespread property damage.

Geologic faults in several regions of the state increase the vulnerability to seismic disturbances. The highest seismic risk zone – the New Madrid Fault – is in the Jackson Purchase Region part of the state. Due to the geologic make-up of the Calloway County area seismic activity presents a large concern. The strongest earthquakes on the North American continent occurred in this area over a three month period in 1811-1812.

4.3.3 Assumptions The Commonwealth of Kentucky is vulnerable to a significant threat of damage from

earthquakes in the New Madrid Fault Region that could affect the entire state. Earthquakes may occur in areas where faults have not yet been identified, as with the

1980 Sharpsburg event, and could result in damage to property and injuries to people. Typical damage could be buildings destroyed, infrastructure disrupted, and landslides on steep slopes.

A major earthquake would create extraordinary requirements for EMS. Injuries serious enough to require hospitalization are estimated to be about four times

greater than fatalities. Business and industry may not be prepared for adequate response to an earthquake.

Businesses that rely on computer-based systems are particularly vulnerable.



In the event rubble and debris resulting from an earthquake prevent access to the affected area for a prolonged time, helicopters may be necessary to bring rescue teams in and remove casualties from the area.

Food supply lines could break down. The first few hours following an earthquake are critical in saving the lives of people

trapped in collapsed buildings. Therefore, the use of local resources during the initial response period will be essential until state and federal support is available.

It may be several hours before personnel and equipment can be mobilized and initial teams deployed to affected areas. Therefore, state and local resources will be relied upon heavily in the period immediately following the earthquake.

The earthquakes and aftershocks may trigger one or more secondary events such as landslides, release of hazardous materials, dam failure or flooding, and transportation disturbances.


Action CompleteAssess hazards across campus (e.g., fasten shelves securely to walls, place larger/heavier objects on lower shelves, brace overhead light fixtures, etc.).Inspect buildings for structural defects.


Action CompleteEducate University students and personnel on what to do in the event of an earthquake.Conduct/Participate in earthquake exercises.

4.3.4.3 Response

During an EarthquakeAction Complete

Seek protection from falling debris in doorways, under desks or tables, or in corners of rooms. Do not seek cover under laboratory benches or tables, as chemical spills are possible. Do not use elevators. If outside, move away from buildings, power lines, and trees. Seek open areas. If driving, pull to the side of the road and stop immediately. Avoid overpasses and power lines. Stay inside the vehicle until the shaking has ceased.



After an EarthquakeAction Complete

Collect personal belongings (coat, purse, cell phone), leave the building quickly and gather at the designated meeting area. If persons are injured, missing or known to be trapped inside the building, call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. It may be necessary to send a runner to MSU Public Safety. To expedite rescue and emergency services, a sign should be posted on the front of the building with the following information:

The date The time The number of people known inside The location(s) of the persons known inside

Provide assistance to those who have mobility impairments or to those who may be trapped by fallen debris. Check for injuries, but do not attempt to move a seriously injured person unless there is a greater danger by not doing so. Call MSU Public Safety at 911. Use telephones only to report emergencies (i.e. gas leaks, fire or injuries). Only Facilities Management or other trained individuals should attempt to turn utilities on or off. Never touch downed utility poles or lines. Do not approach damaged building equipment. Avoid open flames due to potential gas leaks. Do not drive a vehicle unless warranted by an emergency. Streets should be kept clear for emergency vehicles. Be prepared for aftershocks. Aftershocks are usually smaller than the initial earthquake, but they may be strong enough to topple already damaged buildings.

Remember, a significant earthquake will affect an entire community. Rescues and/or assistance may not be immediate. During emergencies that render broad, citywide impacts, it may be necessary to assume responsibility for the safety of oneself and if possible, others in the vicinity who need aid.



4.3.4.4 Recovery

Action CompleteAssess the situation; sharp objects, downed power lines, gas lines, etc. may be identified in and out of buildings.Conduct a rapid damage assessment of facilities, utilities, and equipment.Maintain accurate records for the incident.Take pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.Remove debris.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.4Chemical Spills4.4.1 PurposeThe purpose of the Chemical Spills response guidance is to provide an effective and systematic means for MSU to respond to a chemical spill (see 5.5.1 Chemical Spill Plan and 5.5.2 Spill Prevention Control and Countermeasures for additional information).

4.4.2 Situation Chemicals are transported and used throughout at the University, Calloway County, and the Commonwealth of Kentucky. The presence of hazardous materials on MSU property presents the risk of personnel, students, and visitors coming in contact with these substances. There is a potential for a chemical spill to occur. All hazardous materials planning will be completed in conjunction with the requirements of Title III of the Superfund Amendments and Reauthorization Act (SARA) of 1986 and the Comprehensive Environmental Response Compensation and Liability Act (CERCLA) of 1980.

4.4.3 Assumptions County, state, and federal agencies will respond with technical expertise and resources

upon request by MSU. Emergency services personnel will be trained in hazardous materials control and they will

carry emergency response guidebooks and instructions to help control possible incidents in their vehicles.

MSU will provide Material Safety Data Sheets (MSDS) to the appropriate fire department. These MSDS sheets will also be posted in each building.

Fire services and KY Hazmat #1 will assist MSU with chemical spills/hazardous materials response.

Hospitals in the Calloway County area have the capability to perform decontamination for both ambulatory and non-ambulatory victims.

4.4.4 Concept of Operations 4.4.4.1 Mitigation

Action CompleteLimit chemical storage areas to the minimum needed and post signs.Post copies of MSDS near chemical storage areas; ensure additional set is stored in a separate location.Store chemicals in a secure, well lit area.Store chemicals above ground, in a dry, well ventilated area.Store chemicals in original containers.




Action CompleteEncourage first responders to become familiar with where chemicals are stored on campus.Ensure labels on chemicals remain legible. Handlers should always read packaging labels for proper use, handling, and actions in case of spills prior to chemical use.Clean equipment frequently, especially before switching to a new chemical/mixture of chemicals.Conduct an exercise involving a chemical spill to test response activities.

4.4.4.3 Response

Not Immediately Dangerous to Life or HealthFollow the procedures listed below for spills involving chemicals that are definitively known to pose no immediate threat.

Action CompleteEvacuate the rooms and close the door, but do not lock it. Immediately notify the Building Coordinator and the Office of ESH. If Office of ESH does not answer, or if your call is after normal business hours, contact MSU Public Safety at 911 to report the spill. Be prepared to give the following information:

Building name Building location Floor number Room number Type of spill Chemical(s) involved Estimated volume of chemical(s) involved

If trained and familiar with the hazards, attempt to contain the spill as much as possible. Avoid direct physical contact with the spilled material. If contact is made, remove any contaminated clothing and flush area with water for 15 minutes. Use a safety shower, if one is available. The Office of ESH will notify the appropriate response agencies and assist in the spill cleanup.



Immediately Dangerous to Life or HealthIf a chemical spill occurs that is determined to pose an immediate threat to any building occupant, proceed as follows:

Action CompleteImmediately notify all building occupants of the area in which the spill has occurred. Notify MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222 to report the spill. Ensure the HVAC (heating, ventilation, air conditioning) for the building is shut down. This may require a call to Facilities Management. Vacate the immediate area of chemical emergency and report to the designated meeting area. If necessary, pull fire alarm to evacuate the building. Account for all building occupants at the designated meeting area. If direct physical contact is made with the spilled chemical, immediately remove all contaminated clothing. Flush any point of bodily contact with water for at least 15 minutes. Ensure that all those exposed to the spilled chemical obtain medical assistance.

4.4.4.4 Recovery

Action CompleteDo not re-enter a building or area until an “all clear” is provided.Maintain accurate records for the incident.Take pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan



4.5Hazardous Gas Leaks4.5.1 PurposeThe purpose of the Hazardous Gas Leaks response guidance is to provide an effective and systematic means for MSU to respond to a gas leak (see Appendix F – Gas System Operations for more information).

4.5.2 Situation A leak of natural gas from a pipe may occur on Campus and the gas can explode when exposed to a flame or spark. A leak can potentially cause injury, death, or damage to property.

4.5.3 Assumptions Murray Gas Company will respond to gas leaks that occur on campus. Authorized personnel will be familiar with the location of main valves (see Appendix J –

Maps: MSU Gas Lines – South Side of Chestnut Street and MSU Gas Lines – North Sideof Chestnut Street.

4.5.4 Concept of Operations The City of Murray is responsible for gas leaks that occur on campus; MSU Facility Management provides the city with support.

4.5.4.1 Mitigation

Action CompleteEnsure regular gas checks are scheduled and maintenance is performed.


Action CompleteMaps showing valve locations should be kept and maintained for reference. Maintain emergency equipment and keep records of periodic inspections on file.MSU Facility Management personnel responsible to support this hazard are to receive training and review emergency procedures.Participate in exercises with the Murray Gas Company.Provide MSU community education materials about gas, recognition of gas odors, and procedures.



4.5.4.3 Response

Improper operation of a valve may create a hazardous condition or cause a hazardous condition to become worse; only authorized personnel shall operate valves. Regulatory stations located on the property of MSU may only be closed by designated MSU personnel or by Murray Gas Company personnel.

If a gas cylinder or gas piping begins to leak or is suspected of leaking, thereby presenting danger to building occupants, proceed as follows:

Action CompleteImmediately notify building occupants to evacuate the area along the established route. Notify MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222 to report the details of the chemical emergency. Ensure that HVAC (heating, ventilation, air conditioning) for the building is shut down. Avoid open flames. This may require a call to Facilities Management. Be prepared to provide the following information:

Building name Building location Floor number Room number Specific chemical name of the involved gas Estimated volume of gas

Make every attempt to direct evacuating personnel away from the hazardous area – use word of mouth; do not activate the fire alarm. Account for all building occupants at the designated meeting area. Building occupants should not return until instructed to do so by the Building Coordinator, department chair or MSU Public Safety staff.

4.5.4.4 Recovery

Action CompleteInform Public Service Commission and US Department of Transportation (DOT) if the situation meet criteria listed in Appendix F – Gas System Operations.Complete a gas leak report (see Appendix I – Checklists and Forms – Public Service Commission Incident Report Form).Identify cause of emergency and actions to prevent recurrence.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.6Fires4.6.1 PurposeThe purpose of the Fire response guidance is to provide an effective and systematic means for the University to assess and respond to a fire.

4.6.2 Situation Each year, more than 4,000 Americans die and more than 25,000 are injured in fires, many of which could be prevented. Direct property loss due to fires is estimated at $8.6 billion annually.

To protect yourself, it is important to understand the basic characteristics of fire. Fire spreads quickly; there is no time to gather valuables or make a phone call. In just two minutes, a fire can become life-threatening. In five minutes, a residence can be engulfed in flames.

Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can sear your lungs. Fire produces poisonous gases that make you disoriented and drowsy. Instead of being awakened by a fire, you may fall into a deeper sleep. Asphyxiation is the leading cause of fire deaths, exceeding burns by a three-to-one ratio.

4.6.3 Assumptions Fire personnel will assume the role of incident command upon arriving on scene. The University will provide MSDSs to the appropriate fire department. These MSDSs

will also be posted in each building. MSU personnel have limited capability for containing fires. Depending on the severity of the fire and locations involved, multiple alarms may be

required. If arson is suspected, investigation will be conducted by trained personnel.


Action CompleteCoordinate with local fire department to inspect buildings for potential fire hazards.Keep flammable materials away from heat sources.




Action CompleteConduct routine tests/checks on fire equipment (e.g., alarms, sprinklers, extinguishers) as specified by local/state code and maintain records.Maintain evacuation plans for all University buildings and rooms.Conduct fire evacuation drills.

4.6.4.3 Response

Action CompleteSmoke, fire, or an explosion in a building shall warrant activation of the nearest fire pull station which is located near an outside exit. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Immediately evacuate the building using established evacuation routes. Do not use elevators. If possible, provide assistance to mobility-impaired individuals. If this is not possible, or if anyone is injured, call MSU Public Safety at 911. Provide the location to arriving emergency services (fire, police, etc.) of physically-impaired individuals sheltered in the building. Do not attempt to extinguish the fire. Once outside the building, account for all building occupants at the designated meeting area. Do not re-enter the building or leave the campus unless advised to do so by the Building Coordinator, department chair, or MSU Public Safety. Give any known details of the alarm or fire to arriving emergency personnel. Report damage to Facilities Management.

4.6.4.4 Recovery

Action CompleteProvide mental health services/information for victims and witnesses.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.7Drought and Extreme Heat4.7.1 PurposeThe purpose of the Drought and Extreme Heat response guidance is to provide an effective and systematic means for the University to assess and respond to drought and extreme heat conditions.

4.7.2 Situation Drought occurs during a period of abnormally dry weather and can cause increased likeliness of fire. Droughts are often associated with conditions that lead to extreme heat. Extreme heat may lead to heat stress in the MSU community. Extreme heat can cause excessive drain on power supplies, electronic equipment, and can cause chemical canisters to explode.

4.7.3 Assumptions Local preparedness, community action, and cooperation will be keys to coping with a

water shortage. MSU will cooperate fully with water conservation recommendations made by Calloway

County. Drought will impact the Farm System more than the Main Campus, Appendix A – Farm

System Procedures provides emergency procedures in relations to agriculture.


Action CompleteTo the extent as possibly, electronic equipment (especially telecommunications equipment) should be located in cool environments.Chemical containers should be stored in areas within temperature ranges as identified on the MSDSs.


Action CompletePersonnel should be educated on the signs and symptoms of heat related injuries.



4.7.4.3 Response

Action CompleteIf a chemical container explodes, reference the Hazard-Specific Annex - 4.4 Chemical Spills . If a grass-land fire were to occur due to drought conditions, reference the Hazard-Specific Annex – 4.6 Fires . Encourage consumption of fluids.During signs of dehydration, heat stress, or other medical condition, reference the Hazard-Specific Annex - 4.14 Medical Emergency .

4.7.4.4 Recovery

Action CompleteAs necessary conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.8Winter Storms4.8.1 PurposeThe purpose of the Winter Storms response guidance is to provide an effective and systematic means for the University to assess and respond to winter storm related hazards such as cold waves, snowfall, ice storms, and blizzards.

4.8.2 Situation Typically, winters across Kentucky are mild. However, Kentucky was hit in 2009 with an ice storm that took out power and water for many. It was identified as the state’s largest-ever natural disaster. From 1995 – 2004, 21 winter storms (snow and ice events) have been recorded in Calloway County. A blizzard was declared as a disaster for Calloway County in 1996.

Severe winter storms can have a tremendous impact on individuals, animals, and communities. Winter storms can last for days. Accumulations of snow and ice can result in road closures or blockages – isolating homes and farms for days. Roofs may collapse due to heavy weight burden, and knock trees and power lines down resulting in power outages and subsequent loss of heat in homes. Dangerous driving conditions can lead to travelers being stranded on the road. Prolonged exposure to low temperatures, wind, or moisture can result in serious or life threatening conditions, such as frost bite or hypothermia. Each year, dozens of Americans die due to cold-related illnesses with additional fatalities occurring from vehicle accidents, fires following the misuse of heaters, and other winter weather fatalities (e.g., carbon monoxide poisoning).

A winter storm has the potential for immobilizing the campus and preventing commuters from leaving the campus.

4.8.3 Assumptions Winter storms, ice storms, and cold waves will occur during the late fall through the early

spring seasons. Extreme cold temperatures can occur during these events.

People are more susceptible to cold weather injuries during these months. Fatalities can occur due to these events.

Ice storms can break power lines, causing widespread blackouts. Water supply may be compromised due to frozen pipes and potential pipe burst. Large amounts of snow can lead to localized flooding when warmer temperatures melt

the snow in a short period of time. Snow accumulation and/or heavy icicles can cause building roof collapse.




Action CompleteMaintain supply of food and water for University personnel and students.


Action CompleteMonitor weather forecasts and local regulations (e.g., road closures).Monitor buildings for structure integrity.Ensure warming facilities are available for University personnel and students.

4.8.4.3 Response

Action CompleteDetermine to maintain a normal schedule, delay the normal opening time, or close the University until conditions are safer. Notify personnel and students of delays, early dismissal, or University closing as soon as possible.Coordinate roadways to be cleared to the extent possible, so that emergency vehicles can access buildings.Provide shelter if necessary for personnel and students.

4.8.4.4 Recovery

Action CompleteTake pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.9Flooding4.9.1 PurposeThe purpose of the Flooding response guidance is to provide an effective and systematic means for the University to assess and respond to flooding related hazards such as high water, river erosion, dam failure, and debris. Flooding is one of the most common and most costly disasters. Preparing for flood situations can minimize injury or death, and speed the recovery process.

4.9.2 Situation Floods are one of the leading causes of death from natural disasters in the United States. On average, more than 300,000 people are driven from their homes by floods, 200 flood-related fatalities occur, and $6 billion in total flood damages are sustained each year. Flood situations are variable. The impact can be local, affecting a neighborhood or community, or very large, affecting entire river basins and multiple states. Some floods develop slowly – allowing time to prepare and evacuate. Others (e.g., flash floods) can develop quickly, even within a few minutes and without any visible signs of rain.

Flooding/Flash Flooding: Calloway County’s major bodies of water – the Tennessee River/Kentucky Lake and the Clarks River – have common flooding in the winter and early spring months. Flash flooding is the most common form of flooding in Calloway County with 24 flood events being reported from 1995 to 2005. Countless flash flooding events have impacted the area. Most of these floods have been the result of too much rain being delivered in too short of a time for the low lying streams to carry away.

River Erosion: River erosion, another form of a flood hazard, is caused by the rapid fluctuation of water levels. Two flood events were reported in Calloway County in 1995 and 1996 causing property damage and loss of revenue for business owners.

Dam Failure: Calloway County does not have a historical occurrence of a dam failure, but the county has seven dams. Five of the dams are classified by the Federal Emergency Management Agency (FEMA) as a Class A (Low) meaning that no loss of human life is expected and damage will only occur to the dam owner’s property. However, two dams are classified as Class B (Moderate/Significant) meaning that loss of human life is not probable, but economic loss, environmental damage, and/or disruption of lifeline facilities can be expected.



4.9.3 Assumptions Flooding can happen during any month of the year. Flooding can occur very rapidly depending on a number of variables. Flooding, dam failure, or river erosion could hinder transportation in/out of MSU

campus. Evacuations may be necessary due to risk of flooding. Some areas are more prone to flooding. Response to floods is a very dynamic response which will incorporate many response

agencies.


Action CompleteKeep electrical components and equipment above projected flood levels.Secure important documents in a flood proof safe or keep in areas that are not reachable by floods.


Action CompleteProvide personnel and students training on flood response.Monitor local weather forecasts.Identify if the City of Murray is under an evacuation order.

4.9.4.3 Response

Action CompleteIf the city is under an evacuation; inform personnel and students to evacuate.If the city is not under an evacuation order, monitor for any flooding across campus (roads, buildings, etc.).Block off flooded roads on campus and provide traffic control as needed.Evacuate campus buildings if flooding occurs in building; get personnel and students to higher ground.



4.9.4.4 Recovery

Action CompleteIf evacuated, only return to the location after officials have declared the area or building to be safe.Access the situation (stay clear/report downed power lines, dangerous materials, damaged gas lines, etc.)Take pictures of any damages to University property and inform Facilities Management.Provide mental health services/information for victims and witnesses.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.10 Threat of Harm/Criminal Activity4.10.1 PurposeThe purpose of the Threat of Harm/Criminal Activity response guidance is to provide an effective and systematic means for MSU to assess and respond to criminal activity that could pose as a threat of imminent death or serious bodily injury to the MSU community.

4.10.2 Situation Criminal activity such as threat of harm, burglary, theft, use of alcohol/narcotics, or simple assault is most likely to occur on campus.

4.10.3 Assumptions In the event of an incident threatening the MSU community, property, or infrastructure,

MSU Public Safety will respond with available resources and also determine additional resource requirements to effectively manage the incident.

MSU Public Safety will provide communication resources in support of emergency operation needs.


Action CompleteIdentify University security vulnerabilities and develop a plan to minimize susceptibility to criminal activity.Develop/maintain an updated building floor plan for each University building.Take photographs of buildings and critical resources; maintain records.Minimize entrance areas and implement security measures for events held in University venues.Install surveillance cameras near entrance and exit ways of the University’s critical infrastructure.


Action CompleteOfficers should familiarize themselves with University buildings and grounds during field training and routine patrol.Educate University students and personnel on basic procedures for responding to identified threats, crime in progress, and crimes that have already occurred.Conduct exercises periodically to test response actions for threats of harm/criminal activities.



4.10.4.3 Response

Action CompleteReport a crime in progress or suspected criminal activity to MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Relay as much information as possible, including when applicable:

The nature of the crime. The location. Physical description of the perpetrator. The type of weapons involved. Vehicle description and license number. Direction of travel when last seen.

Do not approach or attempt to apprehend the culprit. Stay on the telephone with Public Safety until the first officer arrives.If gunshots are heard see Section 4.13 Gunshots Heard/Workplace Violence .

Threat of HarmIn the event of immediate danger:

Action CompleteCall MSU Public Safety at 911 or 2222. Take immediate action to move yourself and others from harms way (in the immediate vicinity of event).

Warning Signs of Danger:

Possession of weapon. Suicide threats or statements. Detailed threats of violence. Rage for minor reasons. Destruction of property. Conflicts with peers, family, others.



Early Warning Signs of Threat of Harm:

Withdrawal. Feelings of isolation or rejection. Victim of violence or bullying. Uncontrolled anger. Talk of suicide. Depression. Marked changes in appearance. Expressions of violence in writings or drawings. Distorted or bizarre thoughts and statements.

Action CompleteIf you become concerned that an individual may pose a risk of harming him/herself or others, call MSU Public Safety at 911 or 2222 and give information on individual.

4.10.4.4 Recovery

Action CompleteUniversity personnel and students are to work with law enforcement on criminal investigation/follow-up activities.Provide mental health services/information for victims and witnesses.Take pictures of any damages to University property and inform Facilities Management.As necessary, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.11 Terrorist Threats/Terrorism4.11.1 PurposeThe purpose of the Terrorist Threats/Terrorism response guidance is to provide an effective and systematic means for MSU to assess and respond to terrorist threats/terrorism that could pose as a threat of imminent death or serious bodily injury to the MSU community.

4.11.2 Situation Terrorist Threats/Terrorism is less likely to occur than general criminal activities, but must be planned for as they would have a significant impact to the MSU community.







Action CompleteOfficers should familiarize themselves with University buildings and grounds during field training and routine patrol.Educate University students and personnel on basic procedures for responding to terrorist threats/terrorism.Conduct exercises periodically to test response actions for terrorist threats/terrorism.



4.11.4.3 Response

Toxic/Irritant GasAction Complete

Immediately vacate the building using established evacuation routes. Account for all building occupants upon arrival at the designated meeting area. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide the dispatcher with as much information as possible.

Infectious Agents Action Complete

Do not move or handle the material. Immediately vacate the building using the established evacuation route. Account for all building occupants upon arrival to the designated meeting area. Segregate those individuals who may have been exposed to an infectious agent. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide the dispatcher with as much information as possible.

4.11.4.4 Recovery

Action CompleteDo not re-enter a building or area until an “all clear” is provided.University personnel and students are to work with law enforcement on criminal investigation/follow-up activities.Provide mental health services/information for victims and witnesses.Take pictures of any damages to University property and inform Facilities Management.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.12 Bomb Threats4.12.1 PurposeThe purpose of the Bomb Threats response guidance is to provide an effective and systematic means for MSU to assess and respond to bomb threats that could pose as a threat of imminent death or serious bodily injury to the MSU community.

4.12.2 Situation All bomb threats should be taken seriously as an actual detonation will have significant impact to the MSU community. Most bomb threats are received by telephone, although some may be made via e-mail or letter.









Action CompleteOfficers should familiarize themselves with University buildings and grounds during field training and routine patrol.Educate University students and personnel on basic procedures for responding to a bomb threat.Conduct exercises periodically to test response actions for criminal activities.Keep a 5.9.1 Bomb Threat Checklist accessible at all University phones.

4.12.4.3 Response

If any form of bomb threat is received, remain calm and obtain as much of the following information as possible:

Location of bomb Expected time of explosion The bomb type Reason it was placed The name or affiliation of the caller

Action CompleteImmediately call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide the dispatcher with all information obtained, most importantly, any specific details concerning location and/or time. Do not touch or move unfamiliar objects. If the threat is made by note or mail, do not handle. Wait for police to arrive. The Building Coordinator, department chair and/or MSU Public Safety officer will determine whether evacuation is warranted. If the building is evacuated, account for all building occupants at the designated meeting area.

4.12.4.4 Recovery

Action CompleteDo not re-enter a building or area until an “all clear” is provided.University personnel and students are to work with law enforcement on criminal investigation/follow-up activities.Provide mental health services/information for victims and witnesses.Take pictures of any damages to University property and inform Facilities Management.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.13 Gunshots Heard/Workplace Violence

4.13.1 PurposeThe purpose of the Gunshots Heard/Workplace Violence response guidance is to provide an effective and systematic means for MSU to assess and respond to an active shooter or hostage situation that could pose as a threat of imminent death or serious bodily injury to the MSU community.

4.13.2 Situation Workplace violence may take many forms and may include use of deadly weapons. Advance warning of the violence is unlikely.

4.13.3 Assumptions In the event of an active shooter or hostage situation occurring on MSU property, MSU

Public Safety will respond with available resources and also determine additional resource requirements to effectively manage the incident.







Action CompleteOfficers should familiarize themselves with University buildings and grounds during field training and routine patrol.Educate University students and personnel on basic procedures for responding to gunshots heard/workplace violence.Conduct exercises periodically to test response actions for gunshots heard/workplace violence.

4.13.4.3 Response

Remember to never put yourself in harms way!

Gunshots Heard If you are involved in a situation where gunshots are heard, the following actions are recommended:

Action CompleteExit the building immediately. Notify anyone you may encounter to exit the building immediately. Call MSU Public Safety at 911 or 2222 and provide details of the situation.

If you are directly involved and exiting the building is not possible, the following actions are recommended:

Action CompleteGo to the nearest room or office. Close and lock or barricade the door. Cover the door windows and turn off lights. Keep quiet and act as if no one is in the room. DO NOT answer the door. Call MSU Public Safety at 911 or 2222, and inform of:

Your name Your location (be specific as possible) Number of shooters (if known) Identification of shooter(s) Number of person involved in situation (if known)

Wait for emergency responders to assist you out of the building.



Hostage SituationAction Complete

Immediately evacuate the building, using the established evacuation route. Carefully avoid the attention of those taking hostages. Take no action to intervene. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide as much accurate information as possible and, if it is safe to do so, stay on the line with the dispatcher.

4.13.4.4 Recovery

Action CompleteUniversity personnel and students are to work with law enforcement on criminal investigation/follow-up activities.Provide mental health services/information for victims and witnesses.Take pictures of any damages to University property and inform Facilities Management.Conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.14 Medical Emergency4.14.1 PurposeThe purpose of the Medical Emergency response guidance is to provide an effective and systematic means for MSU to assess and respond to an emergency medical situation that affects one or more MSU community members.

4.14.2 Situation A medical emergency can occur at any time, and dependent on the situation, may involve one individual to a mass number of individuals. The MSU Health Clinic will take the lead in providing medical services during emergencies to the extent possible.

4.14.3 Assumptions An incident may cause an immediate demand for health services in excess of normal

demand. A disaster incident may destroy or damage the MSU Health Clinic. MSU Public Safety officers can assist with minor injuries and have access to an

Automated External Defibrillator (AED). As resources are available, Calloway County Public Health and Murray-Calloway

County Hospital will provide MSU community members medical services.


Action CompleteEncourage hydration with working drinking fountains and other means of access to bottled water (e.g., vending machines, stores, etc.).Maintain University buildings’ cooling and heating capabilities.Maintain decontaminating showers and eyewash stations.


Action CompleteOffer Cardiopulmonary Resuscitation (CPR) and AED training courses to personnel and students.Supply Personal Protective Equipment (PPE) gear to personnel who handles chemicals.Develop a plan/procedures for handling mass casualtiesMaintain first aid kits/medical supplies in University buildings.



4.14.4.3 Response

Action CompleteDo not move a seriously injured person unless that person's life would be threatened by not doing so. Render first-aid or CPR if trained. Do not leave the injured person unattended except to summon help. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. When reporting a medical emergency, provide the following information:

Type of emergency. Location of injured. Condition of injured. Any dangerous conditions.

Comfort the injured person until EMS arrives. Have someone stand outside the building to flag EMS as they reach the vicinity of the building. If exposed to the injured persons' body fluids, wash the exposed area and contact a supervisor or the Office of ESH or Facilities Management.

4.14.4.4 Recovery

Action CompleteTake pictures of any injuries and include in reports.Provide mental health services/information for victims, family, and witnesses.If needed, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



4.15 Utility Failures4.15.1 PurposeThe purpose of the Utility Failure response guidance is to provide an effective and systematic means for MSU to assess and respond to a utility failure that affects the MSU infrastructure.

4.15.2 Situation A utility failure can occur as an outcome of another hazard or as a standalone event and involves electricity, water, gas, and/or telephone operations.

In terms of electricity, MSU has an extensive generator capability; 35% of the campus can maintain electricity in some capacity (partial or fully powered). All residential colleges and food service areas have generators.

MSU owns its own telephone system; they system is separate from the city and county. The phone system is backed up by generators, and MSU staffs technical support for the operation and maintenance of the system, to assist the resilience of phone service on campus.

MSU stores a supply of natural and diesel gas, propane, and fuel. MSU receives water service from the City of Murray. The city is responsible for restoring

water services to the campus. The swimming pools in the MSU Carr Health building and Susan A Bauernfeind Recreation and Wellness Center can be used as a reserved water source for bathing, fire fighting, or sanitary needs if necessary.

4.15.3 Assumptions The University may experience a utility failure from within campus only or during a city

utility failure. Depending on the situation, utilities may be restored within hours or may take several

weeks/months.


Action CompleteCheck utility systems on campus routinely and identify any hazards (pipes, water pressure, utility lines/trees, etc.).


Action CompleteHave emergency flashlights and fresh batteries within buildings.



4.15.4.3 Response

Action CompleteIn a case of utility failure (electricity, water, gas, or telephone), immediately call Facilities Management. If no answer call MSU Public Safety at 2222. In cases involving persons trapped in elevators, call MSU Public Safety at 911.If phone service has been affected, attempt to use the University's computer network, if available.In every case, be prepared to give:

Building name. Building location. Floor number. Room number (if applicable). Nature of problem. Contact person or telephone extension.

Remain in place until notified by the Building Coordinator. While emergency lighting is activated, exit stairs and exit doors should be illuminated.Emergency lighting is temporary and is not provided to continue building operations. The Building Coordinator or department chair will determine if employees should continue working or leave the building.

4.15.4.4 Recovery

Action CompleteDo not re-enter a building or area until an “all clear” is provided.Take pictures of any damages to University property and inform Facilities Management.If needed, conduct a hot wash and lessons learned to identify additional mitigation activities or updates for this Plan.



5.0 Appendices



5.1Appendix A – Farm System Procedures

Farm System - Table of Contents

5.1.1 Purpose ..........................................................................................................................105

5.1.2 Scope ..........................................................................................................................105

5.1.3 Situation Overview..........................................................................................................105

5.1.4 Assumptions....................................................................................................................108

5.1.5 Concept of Operations.....................................................................................................109

5.1.6 Organization and Assignment of Responsibilities...........................................................109

5.1.7 Direction, Control, and Coordination..............................................................................111

5.1.8 Information Collection, Analysis, and Dissemination.....................................................111

5.1.9 Communications..............................................................................................................111

5.1.10 Administration, Finance, and Logistics...........................................................................112

5.1.11 Plan Development & Maintenance..................................................................................112

5.1.12 Hazard-Specific Procedures for the Farm System...........................................................113

5.1.12.1 Severe Thunderstorms.................................................................................1145.1.12.2 Tornadoes....................................................................................................1195.1.12.3 Earthquakes..................................................................................................1245.1.12.4 Chemical Spills............................................................................................1265.1.12.5 Hazardous Gas Leaks..................................................................................1305.1.12.6 Fires.............................................................................................................1325.1.12.7 Drought and Extreme Heat..........................................................................1355.1.12.8 Winter Storms..............................................................................................1405.1.12.9 Flooding.......................................................................................................1445.1.12.10 Crime Related Activities..............................................................................1485.1.12.11 Disease Outbreaks and Pests.......................................................................1505.1.12.12 Utility Failures.............................................................................................155

5.1.13 Farm System Resources...................................................................................................157



5.1.1 PurposeIt is recognized that the MSU Farm System presents unique needs when planning for, responding to, and recovering from hazards that the MSU Main Campus does not encounter. The purposes of this appendix are:

Protect the lives of people and animal, to preserve property, and to ensure the continuity of the Farm System’s functions through coordination between departments and local first responders.

To establish a mutual understanding of authority, responsibilities, and operations of the Farm System personnel during emergencies and disasters.

To provide contingencies for major potential disasters that may affect the Farm System. To identify the Farm System’s role in coordinating emergency operations with University

departments and outside agencies.

5.1.2 ScopeThe Farm System is a part of the University; therefore, farm personnel shall follow procedures as identified throughout this Plan. This particular appendix provides additional procedures that farm personnel should consider to assist with mitigation, preparedness, response, and recovery actions for dealing with animals, crops, and farm specific operations.

Nothing in this appendix shall be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of the Plan.

5.1.3 Situation Overview5.1.3.1 Farms

The Farm System consists of three farms located in Murray, Kentucky. The three farms are all less than one mile from the MSU Main Campus. Each has specific roles in the MSU Hutton School of Agriculture. The farms include:

West Farm Center (West Farm) North Farm Complex (North Farm) Mabel G. & J. Stanley Pullen Farm (Pullen Farm)



West Farm The West Farm is located on College Farm Road at latitude 36°37’02”N and longitude 88°20’24”W. The farm covers approximately 145 acres and terrain ranges from 510 feet to 530 feet above sea level. The major transportation routes that are near the West Farm are State Highway 1327/College Farm Road, and State Highway 1660/Robertson Road.

There are several facilities located on the West Farm, to include:

A. Carman Pavilion Animal Health Facility: The Carman Pavilion is an Animal Health (AHT)/Pre-Vet Medical Facility that includes faculty and staff offices, classrooms, a student library, anatomy and clinical laboratories, treatment areas, radiology areas, dark room, fully-equipped surgery suite, pharmacy, and kennel areas.

William “Bill” Cherry Agricultural Exposition Center: The Exposition Center provides a versatile surface for a wide variety of events from livestock and horse shows to circuses, RV and boat shows, tractor and truck pulls, arts and crafts festivals, farm fairs, automobile and machinery shows, and a variety of other activities. Over 25,000 people attend a variety of events at the Exposition Center annually.

Eldon Heathcott Rodeo Barn: The Rodeo Barn is located adjacent to the Exposition Center on the Hutson School of Agriculture's West Farm. The Rodeo Barn contains 25 stalls that accommodates the members of the MSU Rodeo Team’s horses and tack.

MSU Equine Center: Facilities at the Equine Center include the Equine Instructional Facility, a University stall barn and breeding facility, a stall barn housing student-owned horses, a mare/foal facility, lighted outdoor riding arena, outdoor dressage arena, hay storage facilities, turn out lots for both student and University owned horses, wash rack, and several round pens.

Agriculture Mechanization Farm Shop: The entire structure encompasses 7,200 ft2 of space utilized for farm maintenance and instructional purposes. The West Farm shop portion of the facility houses of a small office, a tool room, a machinery repair facility, and a chemical containment area.

Population on the West Farm fluctuates throughout the year and could affect plan implementation. On average during the school year (autumn and spring months), the farm consists of the following populations:

The number of full time farm and University personnel on site is: Animal/Equine Science: 1 farm manager (lives on the West Farm), and 3 part-

time students (2 students live on the West Farm). Animal Health: 6 faculty, 1 staff, and 3 part-time students



The number of students on the premises varies: Animal/Equine Science: 100 – 150 Animal Health: 350

The West Farm is the home to cattle, equine, and soybean crops. The number of animals onsite vary due to events hosted on the farm, though on average, the number of animals on site is:

Cattle: 30 University owned

Equine: 60 University owned

130 – 140 student owned (during school year)

Animals at Carman Pavilion:

8 cats

8 dogs (count fluctuates with special events; as many as 200 has been on site)

1 rabbit

Rodents

Pullen FarmThe Pullen Farm is located near State Highway 94/Main Street and Hickory Avenue at latitude 36°36’27”N and longitude 88°19’58”W. The farm covers 15 acres and terrain is approximately 540 feet above sea level. The major transportation route that is near the farm is State Highway 94 West.

The Pullen Farm provides space for agronomy testing and research. The Horticulture program is housed at the Pullen Farm with three greenhouses, classroom and office spaces, and numerous flowering beds and landscaping structure. An Arboretum that consists of open woodlands, savanna, open prairie, oak/hickory forest, and wetlands is also located on the Pullen Farm. The school hosts the School of Agriculture’s annual “Fall on the Farm” event and a corn maze each fall semester on the Pullen Farm.

Population on the Pullen Farm fluctuates throughout the year and could affect plan implementation. On average during the school year, the farm consists of the following populations:

The number of full time farm and University personnel on site is: 3 The number of students on the premises is: 100 – 150



North FarmThe North Farm is located on North 16th Street near Diuguid Drive and Utterback Road, at latitude 36°38’09”N and longitude 88°19’28”W. The farm covers approximately 65 acres and terrain ranges from 520 feet to 550 feet above sea level. The major transportation routes that are near the North Farm are State Highway 121 and U.S. Highway 641 North.

The North Farm is utilized for beef cattle research, conducting feed studies, and intensive grazing trials. Hay feed is grown on the North Farm and the farm also serves as the University’s equine quarantine facility.

Population on the North Farm fluctuates throughout the year and could affect plan implementation. On average during the school year, the farm consists of the following populations:

The number of full time farm and University personnel on site is: 1 (the farm manager) The number of students on the premises varies:

Animal/Equine Science: 10-15 Animal Health: 2-5

The number of livestock onsite also varies; 30 cattle may be on site at a given time, and typically equine is only on the North Farm if an emergency situation exists.

5.1.3.2 Hazards

Section 1.1.3.2 Hazards identifies hazards that can apply to the University as a whole. This appendix covers those hazards that require additional actions directly related to the Farm System.

5.1.4 Assumptions Human life will take precedence over animal life. The emergency procedures outlined throughout this Plan will be followed for

emergencies occurring on the farms and this appendix will be used for additional procedures that deal directly with farm operations.

The Farm System will appoint a Farm System Emergency Response Coordinator who will be charged with ensuring all personnel with roles and assignments laid out in this appendix are trained and knowledgeable of their responsibilities.

The Farm System Emergency Response Coordinator, in concert with the Director of Public Safety and Emergency Management will act for the President of MSU to coordinate all disaster and emergency response by and between all agencies and all political subdivisions in accordance with MSU’s policies and procedures.

The Farm System may not be the top priority in the response effort.



5.1.5 Concept of OperationsThe Farm System Emergency Response Coordinator will work in-conjunction with the Director of Public Safety and Emergency Management and local authorities to respond to any incident which may affect the Farm System.

Due to the specific nature of the Farm System, the Farm System Emergency Response Coordinator will have the technical subject matter expertise to guide the response on the farms.

The Farm System Emergency Response Coordinator may be tasked to work in the MSU EOC when an emergency or disaster impacts both the MSU Main Campus and the Farm System. The decision about whether they are to report will be determined by the Director of Public Safety and Emergency Management. If the Farm System Emergency Response Coordinator is called to the MSU EOC, he/she will fall under the ESF – 11, and will perform duties as defined in ESF 11 Annex – Agriculture and Natural Resources.

5.1.6 Organization and Assignment of Responsibilities

5.1.6.1 Organization

The organization structure outlined in 1.3.1 Organization will be utilized for emergencies occurring on the farms. This appendix is ultimately under the command of the Director of Public Safety and Emergency Management and is directed by the Farm System Emergency Response Coordinator. The Farm System Emergency Response Coordinator is the principal staff member charged with all farm related emergency management activities occurring on Farm System property.

5.1.6.2 Assignments of Responsibilities

Assignments of responsibility for specific farm roles are listed below; reference 1.3.2 Assignments of Responsibilities for the responsibility of other positions such as the Director of Public Safety and Emergency Management and use of the private sector.

Farm System Emergency Response Coordinator The Farm System Emergency Response Coordinator shall be responsible for the overall

operation of emergency response to disasters and emergencies that are farm specific and take place on the farms. Upon activation of emergency procedures, the Farm System Emergency Response Coordinator will liaison with local first responders, government agencies, and the Director of Public Safety and Emergency Management to ensure an effective timely response to all incidents.

The Farm System Emergency Response Coordinator, or in his absence, his/her designee should be located near the incident site to coordinate with emergency first responders in order to provide the Director of Public Safety and Emergency Management with up to date situational awareness as the emergency or disaster plays out. In the event that the



Farm System Emergency Response Coordinator must be present in the MSU EOC, his/her designee will perform their duties for the Farm System.

The Farm System Emergency Response Coordinator is responsible for ensuring that all Farm System personnel have a thorough understanding of their assigned farm specific responsibilities in a disaster or emergency. Additionally, he/she will ensure the Farm System personnel are provided the necessary training to execute those responsibilities in an effective and responsible manner.

Deputy Farm System Emergency Response Coordinator

The Farm System Emergency Response Coordinator has three deputies for the farms; one for each departmental area (i.e., equine science [West and North Farm operations], pre-vet and animal health [Carmen Pavilion operations], and agriculture [Pullen Farm operations]).

Deputies will support response activities that occur within their specified locations (West/North Farm, Carmon Pavilion, or Pullen Farm).

Deputies are required to complete the Farm System Emergency Response Coordinator tasks as designated, or depending upon the situation, fill in as the Farm System Emergency Response Coordinator (e.g., line of succession, large scale incident/scope of incident is on multiple farms concurrently).

Farm System Personnel

Farm System Personnel are responsible for assisting the Farm System Emergency Response Coordinator and Deputy with emergency response to disasters and emergencies that take place on Farm System property. Responsibilities include tasks involved with mitigating, planning, responding, and recovering from incidents.

Student/Volunteer Involvement

The Farm System has students/volunteers that would be available to assist with emergency preparedness, response, and recovery activities. Student organizations and approximate counts that would be available are as follows:

North Farm: AHT/Pre-Vet Club – 100 students West Farm: AHT/Pre-Vet Club – 100 students Pullen Farm: AHT/Pre-Vet Club and Block & Bridle Club – 200 students

These organizations are potential sources of volunteers that would be able to share their expertise in their clubs area of interest. Many of these individuals have advanced training in first aid and emergency response that can be utilized.



Students/volunteers have the responsibility to:

Participate in emergency response training and exercises as requested by the Farm System Emergency Response Coordinator (a list of trained students/volunteers should be maintained).

Provide initial first-responder response to events as requested by the Farm System Emergency Response Coordinator.

Assist in additional emergency response activities as requested by the Farm System Emergency Response Coordinator.

5.1.7 Direction, Control, and Coordination Should there be an occurrence(s) that affects only the Farm System, farm-specific

emergency operations will take place under the Farm System Emergency Response Coordinator or assigned designee’s direction and control, with University, city, and county agencies supporting the operations through resource augmentation of manpower, equipment, and materials.

Should there be an occurrence that affects both the MSU Main Campus and the Farm System, operations will take place under the Director of Public Safety and Emergency Management with the Farm System Emergency Response Coordinator coordinating with the MSU EOC.

This appendix is based on the assumption that initial emergency management response will, to the maximum extent possible, be by the Farm System personnel. Assistance needed will be requested from MSU, the City of Murray, private sector organizations, American Red Cross, Kentucky Department of Agriculture, and as needed with the Kentucky Division of Emergency Management.

5.1.8 Information Collection, Analysis, and Dissemination

For incidents occurring on the farms, all farm personnel are to release information only on a need to know basis.

Deputy Farm System Emergency Response Coordinators shall inform the Farm System Emergency Response Coordinator of any incidents occurring at a farm and the Farm System Emergency Response Coordinator will inform the Director of Public Safety and Emergency Management.

5.1.9 CommunicationsSee Section 1.6 Communications .



5.1.10 Administration, Finance, and LogisticsAll assets (human resources, facility, and equipment resources) of the University will become the purview of the Director of Public Safety and Emergency Management to direct in any way to respond to an emergency.

The Farm System is responsible for establishing its own records protection program. Records deemed essential for continuing the Farm System’s functions should be identified and procedures should be established for their protection; this includes backing up electronic files.

Identify policies and procedures for tracking and reporting of any costs due to an emergency. In many cases, normal procurement and financial policies will remain in effect, but in extraordinary events, additional provisions must be followed to increase the speed of which these actions can take place.

Identify required tracking and record-keeping procedures that will be put in place to assure all emergency costs are easily identified.

Upon activation of the Plan the above identified procedures should be implemented to aid in the tracking and record keeping of expended resources. During the late stages of sustainment and recovery process these records will be utilized to determine reimbursement.

5.1.11 Plan Development & MaintenanceThe Farm System Emergency Response Coordinator will review and update this appendix annually, and will participate and assist with planning exercises in coordination with the Assistant Director of Emergency Management. After each drill, exercise, or actual event, a hot wash will take place. Any findings from these post-event reviews will be analyzed and incorporated as deemed necessary into a revised appendix for the Plan.



5.1.12 Hazard-Specific Procedures for the Farm System

The following hazards have procedures listed in the following sections of this appendix:

Severe Thunderstorms Tornadoes Earthquakes Chemical Spills Hazardous Gas Leaks Fires Drought and Extreme Heat Winter Storms Flooding Criminal Related Activities Disease Outbreaks and Pests Utility Failures



5.1.12.1 Severe ThunderstormsPurposeThe purpose of the Severe Thunderstorm response guidance is to provide an effective and systematic means for the Farm System to assess and respond to summer storm related hazards.

Situation A severe thunderstorm may be accompanied by strong winds and hail, and present conditions for tornadoes. Severe thunderstorms can produce considerable damage to buildings and crops. In stormy weather, livestock frequently gather under trees to seek shelter or are trapped in barns where a lightning strike can destroy an entire herd.

Assumptions See Section 4.1.3 Assumptions . Severe weather will continue to be a risk to livestock and crops. Due to the nature of work, farm hands are at a greater risk being caught outdoors during a

storm.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to a Severe Thunderstorm identified in Section 4.1.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action Complete

Make sure buildings have proper drainage systems installed.Consider installing a lightning protection system. Consider installing surge protectors on all electronic devices.Consider installing emergency generators on critical infrastructure.Repair loose siding, roofing, and fencing, as these can become dangerous projectiles.Remove or fence off single trees in pastures to prevent animals from congregating under them.



Preparedness

Action CompleteThe Farm System Emergency Response Coordinator shall be responsible for viewing the daily forecast. In the event of possible severe weather, Farm System personnel shall plan the day’s activities accordingly.

Response

Severe Thunderstorm Watch A severe thunderstorm "watch" means that severe weather is possible, but not imminent.

Once a severe thunderstorm “watch” is issued complete the following if the activity can be done so safely and as time permits:

Action Complete

Stop work operations in outdoor areas.Bring animals into a barn or shelter well in advance of a storm.

NEVER leave animals tied up or restrained outside. Be aware, animal behavior may change before, during, and even after a

disaster.Keep animals away from areas with windows.Ensure animals have ample water and feed.Unplug appliances and other electrical items such as computers, and turn off air conditioners.

Power surges from lightning can cause serious damage to equipment.Locate flashlights and first aid kits.Secure unstable materials that are outside of facilities.Remove equipment and debris from fields.Secure outside doors on unused infrastructure.Open drainage ditches if applicable.Ground wire fences.

Severe Thunderstorm Warning If a severe thunderstorm watch is in effect, be prepared to move to a designated safe haven in the event that the "watch" is upgraded to a "warning". If a warning is issued, proceed as follows:

See Section 4.1.4.3 Response .



Recovery

Action Complete

Survey damage to farm buildings, equipment, livestock, and crops.Account for inventory.

Account for all livestock, fuels, chemicals, machinery, and equipment; use the inventory list previously prepared.

Note any livestock losses.

Check machinery and equipment for damage.

Take photographs of all damage for insurance or emergency assistance purposes.

Examine animals closely; notify the farms’ veterinarian if injuries are observed.Provide animals non-contaminated feed or water.

Provide clean, uncontaminated water.

Do not feed flood damaged/moldy feed or hay.

Do not use any feed or forage that may have been contaminated by chemical or pesticides.

Animal disposal. Record any animal deaths.

Dispose of dead carcasses.

Check with state or local authorities for proper disposal methods for animal carcasses.

Assess crops. Survey the damage to crops from wind, hail, or flooding.

Determine how much of the farms’ crops are water logged (only roots flooded) and how much are fully submerged (entire plants under water).



Action Complete

Evaluate injured plants to determine whether the growing potential is still viable; this is best done 3-5 days after the storm to allow time for plant recovery – if it occurs.

Factors affecting the extent of crop damage include: Degree of submergence of plant. Weather conditions prior to the situation (e.g., temperature). Plant growth stage and height – younger stages are more

vulnerable. Significant loss of soil nitrogen. Mud deposited on plants can stress plants and reduce

photosynthesis. Yield losses due to hail damage may include:

Stand reduction due to plant death. Leaf area reduction due to hail damage to leaves. Severe bruising of leaf tissue.

Consider replanting crops. Contact the farms’ crop insurance agent prior to destroying or replanting

crops to discuss coverage.

The United States Department of Agriculture (USDA) Farm Service Agency has a number of disaster assistance programs to aid farms in recovering from severe weather damage to crops.

Evaluating whether to replant will depend on: The existing plant stand. Distribution of the plant stand. Calendar date. Weed situation. Seed availability of earlier maturing hybrids. Cost to replant. Yield potential of the existing crop.

Monitor for diseases. Flood conditions can increase disease incidence in surviving plants; scout

the fields often to determine if and when problems occur.Do not feed heated, molded, or sour feed/moldy legume hays (alfalfa, clover) to any livestock.

Rain damaged grain is likely to contain toxins as warm wet conditions are ideal for mold growth.


http://www.fsa.usda.gov/

http://www.fsa.usda.gov/


Action CompleteDo not use flood damaged or wet feeds until tested. It may be possible to dry and clean rain damaged grain, but it must be tested for mycotoxins before use.

Soaked grain will spoil within a day or two at high moisture and summer temperatures.

Flood damaged grain should always be destroyed due to the potential contaminants that can enter through the water.

Wet seed grain will probably not be suitable for planting, as wetness causes the seed to germinate.

The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency. For debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.2 TornadoesPurposeThe purpose of the Tornado response guidance is to provide an effective and systematic means for the Farm System to assess and respond to tornado conditions.

Situation Historical data shows that Calloway County has experienced numerous tornadoes ranging from an F0 – F4. Tornadoes can cause rapid destruction of homes, property, and crops, as well as injury and death to humans and animals.

Assumptions See Section 4.2.3 Assumptions . Tornadoes will continue to be a risk to livestock and crops. Due to the nature of work, farm hands are at a greater risk being caught outdoors during a

tornado watch or warning.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to Tornadoes identified in Section 4.2.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action CompleteEstablish storm safe areas in different buildings on farms.Have a way of receiving weather information while working; especially at remote locations.Identify potential hazards on Farm System.

When inspecting facilities, pay particular attention to the windows, doors, roof, gables and connections (roof-to-wall, wall-to-foundation). Weaknesses in these elements of buildings make it more vulnerable to significant damage.

Secure structurally unstable materials (e.g. lumber, logs, equipment, fuel tanks), and loose equipment and materials (e.g., buckets, tools, etc.) which can become dangerous if airborne.

Remove dead/rotting trees and branches that could fall and cause injury/damage during a tornado.



Action Complete

Keep trees and shrubbery trimmed. Cut weak branches and trees that could fall on buildings.

Fix loose siding, roofing, fence posts, etc., as these can become dangerous projectiles in high winds.

Protect buildings. Place furniture so that chairs and beds are away from windows, mirrors,

and picture frames.

Place heavy or large items on lower shelves.

Secure large appliances, equipment, and electronics, especially water heaters, air compressors, and table saws with flexible cable, or metal strapping.

Secure top-heavy, free-standing furniture (e.g., bookcases) that could topple to the wall, by using “L” brackets, corner brackets, or aluminum molding.

Secure items that could jar off of walls or that could be come flying debris.

Safeguard valuable equipment and sensitive items: Create a room-by-room inventory of sensitive items.

Equipment above $250. Vaccinations. Controlled substances.

Gather copies of critical documents, such as finance records, insurance policies, and animal records. Keep these in a secure place (e.g., safe deposit box, waterproof container, etc.).

If records are maintained electronically, backup files regularly at a remote site.

Create an inventory. Inventory livestock and animals (species, number of animals, location,

and records of ownership).

Inventory crops (acres, type).

Inventory machinery and equipment (make, model #).

Inventory hazardous substances (e.g., pesticides, fertilizers, fuels, medicines, other chemicals).

Have identification for all animals. Make sure animals have some form of permanent identification (e.g., ear

tags, tattoos, microchips, etc.).Review insurance coverage.



Action CompleteTornadoes can cause structural damage and power outages. Have well maintained backup generators or alternate power sources for livestock production operations.In the event of animal escape, have handling equipment (e.g., halters, nose leads) and safety and emergency items for farm vehicles and trailers. Ensure a safe environment.

Assess the stability and safety of barns and other structures.

Remove loose objects from fields or livestock areas that may become potential flying debris.

Preparedness

Action Complete

Check weather reports before planning work activities.Develop a communication plan with personnel and students.

Know how to contact each other in the event of severe weather, especially if you are in separate locations.

Stockpile emergency materials. Store plywood, lumber, nails, hammer, saw, pry bar.

Store wire and rope to secure objects.

Store fire extinguishers at all barns and in all vehicles.

Store a safe supply of food to feed livestock.

Response

Tornado Watch A tornado or severe thunderstorm "watch" means that severe weather is possible, but not imminent.

Action Complete

Stop work operations in outdoor areas.If personnel, students, or visitors are at risk, ignore animals. If your personal security isn’t threatened, you may only have time to open routes of escape for livestock.Be aware, animal behavior may change before, during, and even after a disaster. Animals sense tornadoes in advance.If possible, make animals safe.

Bring animals into a barn or shelter well in advance of a storm.

Make sure they have plenty of food and water.



Action Complete

Keep them away from areas with windows.

NEVER leave animals tied up or restrained outside.

Tornado Warning A tornado warning is issued when a tornado has been sighted in the area. MSU's outdoor warning sirens will be sounded.


Recovery

Action CompleteContinue to monitor battery-powered radios or television for emergency information.Examine animals closely; contact the farms’ veterinarian if injuries are observed.Assess the situation.

Survey damage to the outside and inside of farm buildings, equipment, livestock, and crops.

Identify sharp objects, dangerous materials, downed power lines, damaged gas lines, or other hazards (e.g., chemical spills).

Be aware of possible structural, electrical, or gas-leak hazards in buildings. If you suspect any damage, do not attempt to turn utilities off, contact facilities management immediately.

Check for power outages.Account for inventory.

Account for all animals, fuels, chemicals, machinery and equipment; use the inventory list prepared prior to the incident.

Check machinery and equipment for damage.

Take photographs of all damage for insurance or emergency assistance purposes.

Note any animal losses.

Report any hazardous materials (e.g., fuels, agricultural chemicals) spills or leaks to emergency response personnel.

Report any property damage to the farms’ insurance agent or company representative immediately after a natural disaster and make temporary repairs to prevent further damage.

Cleanup safely.



Action Complete

Wear sturdy shoes or boots, long sleeves, and gloves when handling or walking on or near debris.

Be aware of hazards that may cause injury to you or others cleaning up.

Do not touch downed power lines or objects in contact with downed lines.

Use caution with gas powered equipment – dangerous carbon monoxide can be generated; use in well ventilated areas.

Gather and dispose of trash, limbs, wire, and damaged equipment that could harm livestock.

Make sure that animals have non-contaminated feed or water.Do not use any feed or forage that may have been contaminated by chemical or pesticides.Animal disposal:

Record any animal deaths.






5.1.12.3 EarthquakesPurposeThe purpose of the Earthquake response guidance is to provide an effective and systematic means for the Farm System to assess and respond to the conditions that follow an earthquake.

Situation MSU is located within the highest seismic risk zone – the New Madrid Fault. Due to the geologic make-up of the Calloway County, area seismic activity presents a large concern. Deaths and injuries (including animal) can occur, as well as widespread property and crop damage.

Assumptions See Section 4.3.3 Assumptions . An Earthquake and aftershocks will be a risk to livestock and crops.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to Earthquakes identified in Section 4.3.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action CompleteStore breakable items such as bottled vaccinations, medical supplies, and glass in low, closed cabinets with latches. Store weed killers, pesticides, and flammable products securely in closed cabinets with latches and on bottom shelves.Develop an Emergency Communication Plan.

Post emergency phone numbers in visible locations.

Preparedness

No additional actions; see Section 4.3.4.2 Preparedness .

Response

No additional actions; see Section 4.3.4.3 Response .



Recovery

Action Complete

Listen for the latest emergency information.Open cabinets cautiously. Beware of objects that can fall off shelves.Stay away from damaged areas unless your assistance has been specifically requested by police, fire, or relief organizations.Clean up spilled medicines, bleaches, or gasoline. Leave the area if you smell gas or fumes from other chemicals.Check animals for injuries, beware that injured animals can cause injury to personnel treating them.

If animals are injured, notify the veterinarian.

Animals can be euthanized if injuries are severe.Animal disposal:




Animals that are housed in structures should be released into open pasture in the event of aftershocks. The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency. For debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.4 Chemical SpillsPurposeThe purpose of the Chemical Spill response guidance is to provide an effective and systematic means for the Farm System to assess and respond to a chemical spill (see 5.5.1 Chemical Spill Plan and 5.5.2 Spill Prevention Control and Countermeasures ) for additional information).

Situation Hazardous materials are transported and used throughout Calloway County and the Commonwealth of Kentucky. Fuel, fertilizers, herbicides, insecticides, and radiology developer and fixer are transported and located within the Farm System. The presence of hazardous materials on Farm System property presents the risk of personnel, students, and visitors coming in contact with these substances.

Assumptions See Section 4.4.3 Assumptions . The Farm System will have and provide MSDS for chemicals on the farm and follow

regulations as identified by the Office of ESH.

Concept of Operations Mitigation, Preparedness, Response, and Recovery actions to Chemical Spills identified in Section 4.4.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action CompleteLimit storage areas to the minimum needed to discourage storing unneeded chemicals.Store chemicals in a secure area:

Keep chemicals in locked, weather proof storage areas. Make sure these areas are well lit.

Post a sign indicating the storage area contains chemicals. The sign should also include at least two emergency contact numbers – the MSU Farm Emergency Response Coordinator’s and a local emergency response agency’s (e.g., law enforcement or fire).

Keep storage areas dry and well ventilated; keep it from freezing and extreme high temperatures.



Action Complete

Store chemicals above ground level to prevent moisture problems (rusting or disintegration).

Locate storage areas at a safe site that will not be subjected to flooding.

Keep chemicals out of reach of animals.Notify first responders of where chemicals are stored. Store chemicals in their original containers.

Keep containers tightly closed and clearly labeled.

If labels become worn or damaged, re-label the container with its contents or discard the chemical.

Do not store chemicals in damaged containers.

Never use food or beverage containers to store chemicals.Develop a plan for responding to spills. This should include:

Emergency phone numbers to call should a spill occur – include the state’s agrochemical hotline.

An inventory of chemical products on the farms; include any protective equipment.

A copy of MSDSs for all chemicals on the farms. Evacuation plans for the room or building containing chemicals. Instructions for containing and cleaning up spills. Separate instructions

for different chemicals may be needed.Post copies of MSDSs near the chemical storage area; keep an additional set in a separate location.Post signs with chemical spill response procedures.

Preparedness

Action CompleteAlways read packaging labels for information on their proper use, handling, and actions in case of spills.Use original or appropriate containers to store and transport chemicals.After using application equipment make sure valves are closed, hoses are empty, and pumps are turned off.Clean equipment frequently, especially before switching to a new mix.Inspect equipment routinely for damage that could cause a leak.

Keep a record of these inspections and repairs.Visually inspect chemical storage area(s) regularly for signs of tampering or illegal activity.



Response

If personnel have not been trained in hazmat response do not let them near the site of the spill!


Action Complete

In case of exposure: If chemicals get into your eyes, follow emergency directions on the label.

Flush eyes with water for 10-15 minutes and get medical attention.

If you accidently swallow the chemical or become ill shortly after use, call your health care provider or get medical attention immediately! Take the chemical label with you.

If a chemical gets on your skin:

Immediately remove all contaminated clothing.

Wash the exposed area for 15 minutes, including hair, with generous amounts of water and soap.

Put on fresh, clean clothes.

See your healthcare provider immediately.Move animals away from spill.Identify any exposure to animals and contact the local Extension Agency and veterinarian for appropriate actions (decontamination, euthanized, etc.).

Recovery

Action CompleteWork with Kentucky Department for Environmental Protection (KYDEP) and the Environmental Protection Agency (EPA) as required to return area to normal.Maintain accurate records.Clean-up for spills on soil:

For minor spills, apply activated charcoal immediately.

For larger spills, the top 2-3 inches of soil must be removed and disposed of properly. Then cover the area with at least 2 inches of lime, followed by fresh top soil.

Dispose of any contaminated foods or crops utilized for food.Animal disposal:





Action Complete





5.1.12.5 Hazardous Gas LeaksPurposeThe purpose of the Hazardous Gas Leak response guidance is to provide an effective and systematic means for the Farm System to respond to a gas leak.

Situation Gas leaks may occur on Farm System property. Animals may suffer from injuries or death from the effects of a gas leak.

AssumptionsSee Section 4.5.3 Assumptions .

Concept of Operations Mitigation, Preparedness, Response, and Recovery actions to Hazardous Gas Leaks identified in Section 4.5.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

No additional actions. See Section 4.5.4.1 Mitigation .

Preparedness

No additional actions. See Section 4.5.4.2 Preparedness .

Response


Action CompleteDo not risk your life or the safety of another human to rescue animals; only evacuate animals if it is deemed safe to do so.If outside, blockade animals away from the affected area.



Recovery

Action CompleteMonitor animals for sickness; contact veterinarian should the animal show signs of irregular breathing, dizziness, nausea, refusal to eat, and/or fatigue.Animal disposal:







5.1.12.6 FiresPurposeThe purpose of the Fire response guidance is to provide an effective and systematic means for the Farm System to assess and respond to a fire on the farms.

Situation The Farm System must take special care when dealing with fire prevention. The Farm System stores large amounts of flammable materials that can easily start a fire. Once a fire has been started it can quickly engulf entire buildings or fields. With livestock and large amounts of forage being stored or kept on site this presents a grave risk and liability to the Farm System. Fires can be initiated by several other hazards such as drought, lightning, earthquakes, hazardous materials spills, etc. Farms storing hay must be careful of combustion.

Assumptions See Section 4.6.3 Assumptions . The Farm System will provide MSDSs to the appropriate fire department. These MSDSs

will also be posted in each building. Farm System personnel have only limited capability for containing fires.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to a Fire identified in Section 4.6.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action Complete

Notify first responders of where chemicals are stored on Farm System property. Install sprinkler systems, fire alarms, and fire extinguishers in all buildings on farms. Separate hay storage areas to limit potential for loss.Develop a plan for fires. This should include:

Emergency phone numbers to call should a fire occur. An inventory of chemical products on the farms; include any protective

equipment. A copy of the MSDSs for all chemicals on the farms. Evacuation plans for all rooms and buildings on the farms.



Preparedness

Action Complete

Ensure fire exits stay clear of debris/obstruction.Clean equipment frequently.

Clean up fuel, oil, grease, and other flammable liquid spills.Inspect equipment routinely for damage that could cause a fire.

Keep a record of these inspections and repairs.Maintain grassy and overgrown areas near buildings, these areas should be mowed on a regular basis to keep fire from spreading.

Response


Action CompleteIf fire, smoke, or an explosion occurs in a building such as a barn/shed or in a field, evacuate the area and inform other personnel/students.Call MSU Public Safety at 911 immediately (or 2222 if phone line is busy).Evacuate animals if time allows, but do not expose yourself unnecessarily to danger.Attend to any animal injuries; call the veterinarian. Monitor animals for signs of stress.

Recovery

Action CompleteCoordinate with the fire department to determine the cause of fire. Once cause is determined, work to mitigate the causing factors in other buildings. Animal disposal:




The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency.



Action CompleteFor debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.7 Drought and Extreme HeatPurposeThe purpose of the Drought and Extreme Heat response guidance is to provide an effective and systematic means for the Farm System personnel to assess and respond to drought and extreme heat conditions.

Situation Drought

Drought is defined as a prolonged period of abnormally dry weather, where the lack of sufficient precipitation causes a serious hydrologic imbalance, having consequences which may affect all or a portion of the Farm System. Drought is a cyclical weather phenomenon, which can have a profound effect upon Farm System property. It is progressive in nature, and its presence may not be recognized until it has reached a severe level. Droughts are often associated with conditions that lead to extreme heat. When drought and extreme heat occur at the same time, the conditions can be very dangerous. Droughts bring reduced availability of forage and decreased growth rates in animals, and make livestock production less efficient. During droughts, watering holes can dry up and animals may become dehydrated and suffer from starvation.

Extreme Heat Extreme heat is defined as temperatures that are 10 degrees or more above the normal

average high temperature. Heat stress can occur during extreme heat conditions, but it can also occur at lower

temperatures, e.g., when ambient temperatures are hot (>105°F), humidity is high (>90 percent), and there is little or no air movement or cloud cover.

Heat stress can occur in livestock when animals have not had time to adjust to a sudden increase in temperatures.

Excessive heat can affect cellular and landline telephones, and other electronic equipment.

Excessive drain on power supplies can lead to power blackouts. Exposure to excessive heat can cause canisters to explode. Heat and droughts are stressful to livestock. Exposure to excessive heat may endanger or destroy/kill crops and animals.

Assumptions See Section 4.7.3 Assumptions . Drought and extreme heat will create unusual farm management problems due to the

uncertainty surrounding its occurrence, duration, magnitude, and severity.



Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to a Drought and Extreme Heat identified in Section 4.7.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action Complete

Avoid excessive exercise in equine.Avoid transporting animals.Establish cool housing or shaded areas. Adequate shade is important and can be provided by trees, buildings, or sunshades.

Ensure building roofs are high enough to allow for air movement.Prepare access to water.

Animals will require more water during extreme heat conditions – prepare up to twice as much as normal.

Ensure animals always have access to cool, clean water.

Shade above ground water lines or tanks to keep water cool.

Additional watering tanks may be necessary; if possible provide these in advance so animals can become used to multiple water sources.

Install sprinkler systems.Provide ventilation.

Install fans, open windows, front of stalls or roof ventilation to increase air movement in buildings.

Cut tall vegetation 150 feet back from perimeter of holding pens.

Consider building earth mounds to minimize bunching of animals.

Increase floor space per animal or reduce the number of animals in an area.

Prepare for power outages. High summertime temperatures increase energy demand for cooling; overloaded energy systems will result in power outages.Install irrigation systems for row crops.Review crop insurance plans.Test soil types for appropriate locations of crops.



Preparedness

Action CompleteMonitor weather forecasts and local regulations (e.g., burn bans, water advisories) and communicate information to Farm System personnel.Review available data sources and existing drought reports, and analyze potential threats.Ensure water and shade is available for personnel, students, and visitors who will be exposed to extreme heat for long periods of time.Monitor animals frequently for heat-related illness and sunburn.

Signs of heat stress can be subtle initially, so watch animals closely. Signs of heat stress include: increased respiration rate or panting,

excessive salivation, elevation of head to make it easier to breathe, and open mouth breathing.

Animals with darker fur (e.g., black haired beef cattle) may be more susceptible.

Animals can get sunburned just like people, especially their ears and noses.

Animals with pink skin are at greatest risk for sunburn.If animals are showing signs of heat stress:

Contact the farms’ local veterinarian immediately.

Move animals to the shade immediately.

Offer plenty of cool, clean water.

Spray animals with cool water, especially on the legs and feet, or stand them in water.

Increase air movement around them.

Response


Action CompleteAvoid or limit handling of animals. Processing or working animals can elevate body temperature.

Avoid handling during mid-day. If animals must be handled, work them early in the morning (prior to 8 AM – not after 10 AM) and if possible in a shaded facility or area.

Provide animals with water. Provide adequate amounts of cool, clean water. Water should be made

available at a rate of at least 25 percent body weight per day.



Action Complete

Check water delivery systems periodically for plugs or other problems.

Monitor the water temperature and keep it cool.

If possible, keep water in a shaded area.Keep animals cool.

Move livestock to designated shaded areas.

Spray with oscillating sprinklers; water can have a cooling effect for animals.

Run water on the ground to keep hooves cooled.

Run water across roofs of buildings where animals are housed to cool the area.

Transport animals at night or early morning (e.g., arrival time before 7 AM).

Cool animals after exercise with sprays of water.Flies and other insects are more active in warm weather; animals may increase their activity trying to avoid insects and risk overheating.

Reduce insect breeding areas to control biting insects by:

Remove weeds/brush.

Remove standing pools of water or mud.

Remove manure.Provide animals with feed and encourage feed intake.

Feed later in the day.

Offer high quality and aromatic feeds and clean feed bunk out completely at least once a day.

Do not feed animals during the hottest periods of the day.

Shift feeding toward the evening after peak day temperature.

Cover feed bunks to prevent spoilage from heating in the sun.Monitor animals; call the veterinarian if signs of illness is apparent.



Recovery

Action CompleteLivestock should be monitored for prolonged health issues. If conditions persist, livestock may need to be sold. Animal disposal:




Crops should be monitored for long term damage due to drought conditions.The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency. For debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.8 Winter StormsPurposeThe purpose of the Winter Storm response guidance is to provide an effective and systematic means for the Farm System to assess and respond to winter storm related hazards such as cold waves, snowfall, ice storms, and blizzards.

Situation Severe winter storms can have a tremendous impact on individuals, animals, and communities. Winter storms can last for days. Animals are subject to wind chill factors, hypothermia, and frostbite just as humans are. Unprotected livestock may be lost. Deaths can also occur due to dehydration, when water sources freeze and become unavailable. Winter conditions may make getting food and water to animals more difficult. The Farm System must make preparations for winter storm situations. Those that must work outdoors during extreme situations should be provided the necessary education on risk and measures to stay safe.

Assumptions See Section 4.8.3 Assumptions . Food and water consumption increases for animals during the late fall through the early

spring seasons. Depending on the degree of preparedness, even small amounts of snow or unexpected

low temperatures and wind can have devastating effects on animal health and survival, animal care businesses, and personal life.

Loss of livestock during heavy snowfall and blizzards can be very high. Severe cold may prevent animals from maintaining proper body heat and may distress

animals.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to Winter Storms identified in Section 4.8.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.



Mitigation

Action Complete

Obtain/Identify a generator for use on the farms.In the event of road closures, be sure to have extra food available for animals. For animals requiring continual medications, have at least a two-week supply on hand.Install a smoke detector and a battery-operated carbon monoxide detector near areas to be heated.

Preparedness

Action Complete

Winterize any buildings that provide shelter for farm livestock, or equipment. Install storm shutters, doors, and windows.

Caulk and weather-strip doors and windows.

Check the roof structure for its ability to hold heavy weight accumulations of snow and ice.

Repair any roof leaks.

Add insulation, insulated doors, storm windows, or thermal-pane windows.

Insulate any water lines that run along exterior walls so they will be less likely to freeze.

Survey and monitor animal health and care.Monitor Farm System buildings for structural integrity.



Response


Action CompleteMonitor Farm System personnel, students, and visitors for cold weather related health conditions; if it is suspected that a cold weather injury has occurred, seek medical attention immediately.Monitor animals for cold weather injuries.

Frostbite: Extremities (ears, tail) are particularly subject to frostbite. Male reproductive organs may be affected and impair animal fertility. Frozen or chapped teats will impact milk production. Signs may not be immediately obvious or show for several days and may include white, waxy, or pale appearance to affected area, signs of freeze-damaged tissue.

Hypothermia signs include: extreme shivering, increased respiration, confused, erratic or clumsy behavior; especially young animals.

Seek veterinary care immediately if signs of cold weather injuries are identified.Provide food.

Haul extra feed to feeding areas.

Check mechanized feeders in case of power outages; provide for emergency feeding procedures.

Provide enough space for all animals to get to the feed.

Check to ensure snow is not covering feed bunkers.Provide water.

Remove ice buildup around waterers.

Keep water fresh and unfrozen.

Use heaters in water tanks.

If pipes freeze or power is out haul water to animals.Get frozen water pipes fixed.Provide shelter.

If possible, move animals to an indoor shelter or building, especially the younger or weaker animals.

Provide additional bedding to keep animals insulated from the ground and keep them dry.

Place sand or other non-toxic gritty material on icy feedlots to provide good footing.

Ensure heaters are working properly and are located in an area with adequate ventilation.



Action Complete

Ensure adequate ventilation in the building. If mechanically ventilated facilities are not functioning properly, animals

could suffocate from lack of oxygen.

Open vents to facilitate natural air flow.

Clear ice and snow from vents.

Recovery

Action Complete

Animal disposal. Record any animal deaths.



Check fences and buildings for damage from downed tree branches, contact with downed power lines, or inoperable electric fencing. Continue to monitor animals daily for signs of illness, dehydration, frostbite, or hypothermia.

If any of these conditions are suspected, seek veterinary care immediately!




5.1.12.9 FloodingPurposeThe purpose of the Flooding response guidance is to provide an effective and systematic means for the Farm System to assess and respond to flooding related hazards such as high water, river erosion, dam failure, and debris.

Situation Flash flooding is the most common form of flooding in Calloway County. Flooding can cause crop damage and move hazardous materials across pastures. Following a flood, there can be a danger of infectious diseases in livestock, and feeds and water may be contaminated.

Assumptions See Section 4.9.3 Assumptions . Flooding will continue to be a risk to livestock and crops.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to Flooding identified in Section 4.9.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action CompleteReview floodplain maps for hazards on Farm System property.Secure structurally unstable materials (e.g., lumber, logs, equipment, fuel tanks).Prepare buildings.

Build with or install flood resistant material.

Raise electrical components above the projected flood elevation.Stockpile emergency building materials and food stocks.

Store plywood, plastic sheeting, lumber, nails, sandbags, sand, etc.

Maintain at least a 14 day supply of food sources for livestock on premises.

Make a list of Farm System inventory. Inventory animals.

Inventory crops.

Inventory machinery and equipment (Make and Model).



Action Complete

Inventory hazardous substances (pesticides, fertilizers, fuels, medicines, and other chemicals).

Identify areas of higher ground to relocate valuable or hazardous materials.Secure all important documents in flood proof safe or in areas that are not reachable by flood.

Preparedness

Action CompleteMonitor local weather forecasts.

Listen to the radio, television, internet, and Emergency Alert System (EAS) messages for situation developments and evacuation instructions.

Communicate with Farm System personnel about current weather forecasts and develop courses of actions for response.If an evacuation order is given, identify evacuation routes and evacuate immediately.Move animals and equipment to safe areas likely not to be affected by rising flood waters.Develop work plan based off of current forecasts.

Response


Action CompleteOpen building doors and windows at least two inches to equalize pressure and help prevent building from shifting. If possible, move motors and portable electric equipment to dry location. Be aware of animal behavior change before, during, and after a disaster.Avoid leaving animals behind.

Establish escape routes to safe locations with higher elevations.

If there is time, move or evacuate livestock and horses to higher ground.

If there is no other alternative, keep gates and buildings open so animals can escape high water.

Provide access to safe free-choice food sources (hay, grain, open pasture, etc.), clean water, and the safest living area possible.

Do not rely on automatic watering systems, because power may be lost.

Place the MSU Farm Emergency Response Coordinator’s contact number, and the name and number of the farms’ veterinarian on the building.



Action CompleteMove equipment to higher ground if there is time.

Recovery

Action CompleteAssess the situation.

Assess the impact and areas of damage to the different properties on the farms.

Identify dangerous materials, downed power lines, damaged gas lines, damaged water lines, damaged sewage lines, and other hazards.

Keep power off until an electrician has inspected the farms for safety.Check the status of all animals on the property.Account for all equipment.

Check for damage.

Photograph all damage of equipment and facilities for the insurance company.

Clean up Safely; wear protective clothing.Prevent and treat animal injuries.

Exposure to flood waters in cold weather can lead to hypothermia.Take precautions to minimize insect exposures.Prevent illness.

Wash hands frequently.

Use clean, boiled, or disinfected water.Animal disposal.




Assess the crops. Determine how much of the crops are water logged (only the roots

flooded) and fully submerged (entire plants under water).Contact crop insurance agent to discuss coverage.The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency.



Action CompleteFor debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.10Crime Related ActivitiesPurposeThe purpose of the Criminal Activity response guidance is to provide an effective and systematic means for the Farm System to assess and respond to criminal activity that could pose as a threat of imminent death or serious bodily injury to the Farm System community.

Situation The Farm System maintains a large amount of farm equipment, supplies, vaccines, and chemicals that can increase the probability of theft on the farms. Criminal activity such as burglary, theft, use of alcohol/narcotics, or simple assault is most likely to occur on Farm System property. Though, the Farm System is less likely to experience criminal activity that poses a threat of imminent death or serious bodily injury to the Farm System community, criminal activity such as a bomb threat, active shooter, violent protests/civil unrest, or bioterrorism could have devastating effects and must be planned for.

AssumptionsSee Assumptions.

Concept of OperationsMitigation, Preparedness, Response, and Recovery actions to Flooding identified in the following sections apply to the Farm System as well as the Main Campus:

Threat of Harm/Criminal Activity – Section 4.10.4 Concept of Operations . Terrorist Threats/Terrorism – Section 4.11.4 Concept of Operations . Bomb Threats – Section 4.12.4 Concept of Operations . Gunshots Heard/Workplace Violence – Section 4.13.4 Concept of Operations .

Farm System personnel need to implement actions from the sections above, as well as the additional action items identified below.

Mitigation Actions

Action CompleteMinimize vehicular access to areas of the Farm System in which visitors do not need access (e.g., insuring gates are locked).Minimize entrance areas and implement security measures for events held at the Expo Center.



Preparedness Actions

Action CompleteWatch for suspicious activity, abnormal behavior (e.g., unknown vehicles or individuals near fields and animals).

Response Actions

No additional activities; see the following: Threat of Harm/Criminal Activity – Section 4.10.4.3 Response . Terrorist Threats/Terrorism – Section 4.11.4.3 Response . Bomb Threats – Section 4.12.4.3 Response . Gunshots Heard/Workplace Violence – Section 4.13.4.3 Response .

Recovery Actions

Action Complete

Decontaminate any buildings or farm equipment (as needed).In the event animals or crops are harmed:

Inform the veterinarian of any animal injuries or contamination.

The veterinarian shall aide the injured animals, and depending upon the situation, will decontaminate or euthanize animals as deemed necessary.

Animal disposal:



Check with your state or local authorities for proper disposal methods for animal carcasses.

Destroy contaminated crops used for feed.The Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency. For debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.11Disease Outbreaks and PestsPurposeThe purpose of the Disease Outbreak response guidance is to provide an effective and systematic means for the Farm System to assess and respond to an epidemiological outbreak.

Situation Biological emergencies for rural communities can involve any number of infectious microorganisms. While there are hundreds of bacteria, viruses, fungi, and other pathogens constantly present in our environment, many pose little threat. However, some of these organisms are of special concern, even of emergency priority, based on their ability to rapidly spread or cause severe disease in humans, animals, or plants. Many can lead to large outbreaks or involve new (or emerging) pathogens that may be unfamiliar.

DiseasesDiseases can be spread by any number of ways, including person-to-person, from the environment (air or contaminated surfaces), insects (e.g., mosquitoes and ticks), even animals (directly or food products). Greater than 60% of all human infectious diseases are zoonotic. Zoonosis refers to diseases that can be transmitted between animals and humans (e.g., salmonellosis, rabies, West Nile Virus, etc.) Contagious diseases are those that can be spread quickly and easily.

In 2009, the Farm System combated the Equine Herpes Virus-1 (EHV-1). This infection in horses can cause respiratory disease, abortion in mares, neonatal foal death, and/or neurologic disease. The virus is spreadable through air and can contaminate equipment, clothing, hands, etc. The U.S. is free of most List A diseases such as Classical Swine Fever, though Vesicular Stomatitis and Bluetongue still occur sporadically. Because of the unconventional threats that face us today, a biological terrorism event is low probability, but a high consequence event that must be planned for. Such attacks could be directed against the animals that are housed on the farms.

PestsPests are organisms that diminish the value of resources, as they interfere with the production and utilization of crops and livestock used for food or fiber. The term pest applies to all noxious insects, mites, nematodes, plant pathogens, weeds, and vertebrates. Pests can also spread many diseases to animals, crops, and humans.

The fall armyworm migrates to Kentucky from the South each summer, usually arriving in late June or early July. While fall armyworms are typically not a major pest, they cause the greatest damage in late-planted corn, grain sorghum, alfalfa, and double-crop soybeans. Armyworms have damaged several Western Kentucky counties forage fields. Armyworms will travel farm to farm and may cause a slick passage on roadways during migration.



Assumptions State and federal agencies will respond with technical expertise and resources upon

request by the Farm System Emergency Response Coordinator or his/her designee. The Farm System will provide a list of known biological outbreaks that have occurred in

the area to the appropriate emergency response organizations. Fire services does not have the capability or responsibility for response or cleanup of any

biological incident. Emergency response personnel with biological response training will be needed to respond.

Kentucky Hazmat #1 and/or TPM Hazmat Emergency Response has enhanced training and equipment to assist with on-scene decontamination.

Emergency services personnel will be trained in hazardous materials control and they will carry emergency response guidebooks and instructions to help control possible incidents in their vehicles.

Hospitals in the area have the capability to perform decontamination for both ambulatory and non-ambulatory victims.

Concept of OperationsMitigation

Action CompleteDevelop a Pest Management Program to identify known pest that affect, or have a high probability of affecting the Farm System, and provide mitigation, preparedness, response, and recovery actions.Develop a plan for responding to disease outbreaks. This should include:

Emergency phone numbers to call should an outbreak occur – include the state’s veterinarian hotline.

An inventory of animals on the farms; include vaccination history.Implement strict biosecurity measures on the farms.

Restrict access to property, crops, and animals.

Test or vaccinate any new or returning animals to the farms before placing them with resident stock.

Isolate any new or returning animals to the farms before placing them with resident stock.

Develop and implement a visitor tracking system for the Farm System.

Prohibit visitors near animals unless absolutely necessary.

Have all personnel or allowed visitors wear clean footwear (disposable boots) and clothing (coveralls) while on the farms.

Clean and disinfect clothes, shoes, equipment, vehicles, and hands after contact with animals.



Action Complete

Clean vehicles before leaving the farms.

Do not share equipment with other farms, unless items have been cleaned and disinfected.

Preparedness

Action Complete

Get vaccinated with the human flu vaccine.Wear protective clothing or equipment when working with animals:

Coveralls that can be laundered or disposed or after each use. Rubber boots that can be cleaned and disinfected or disposable protective

shoe coverings. Disposable gloves or heavy duty waterproof gloves that can be disinfected. Head or hair covers help prevent contamination of hair if a shower-out

facility is not available. Masks, especially if working in confined areas or in close contact with

animals.Wash hands thoroughly for at least 20 seconds with soap and water.

Before and after working with animals. After removal of any personal protective clothing.

Avoid contact with animals having signs of flu-like illness. Notify the veterinarian.

Be aware for flu-like symptoms in yourself or others working on the farms. These include: fever, cough, sore throat, runny or stuffy nose, body aches, headache, chills, and fatigue.

Limit contact with other people or animals.

Stay home for 7 days after symptoms begin or until symptom free for 24 hours (whichever is longer).

Contact your healthcare provider.

Notify the Director of Public Safety and Emergency Management.

Notify Calloway County Health Department.

Notify Kentucky Department of Agriculture.

Notify Kentucky Department of Public Health.



Action CompleteThe response needed for a high consequence livestock disease will involve various state and federal agencies in efforts to control the further spread of the disease.

To learn more about the necessary response to a high consequence disease, visit the Animal and Plant Health Inspection Service (APHIS) site: http://www.aphis.usda.gov/.

Cooperate with veterinarians and officials to prevent the disease from spreading further. Monitor animals for signs of illness and crops health.In some situations, vaccines may be available and used to aid in controlling the disease spread.

Response

Action Complete

Contact the MSU veterinarian for assistance.Contact all local, state, and federal agriculture officials, to inform them to potential disease outbreak. Coordinate with MSU veterinarian on quarantine recommendations. If criminal activity is suspected, contact MSU Public Safety.Decontaminate personnel and animals that have had contact with the disease.Give appropriate vaccinations to personnel and animals that have had contact with the disease.If animals cannot be treated, euthanize based on guidance from MSU Veterinarian. Implement equipment quarantine for any equipment that may have come in contact with diseased crops. This equipment will need to be cleaned of all soil, plant life, and debris that is on the equipment.

Recovery

Action Complete

Monitor livestock for further symptoms and report any to MSU veterinarian. Animal disposal:




Provide mental health services to personnel, students, visitors, first responders, and others who were involved in the disease outbreak. Decontaminate or replace equipment used during the response.


http://www.aphis.usda.gov/


Action CompleteThe Farm System Emergency Response Coordinator or designated personnel will contact the local Extension Office or Kentucky Department of Agriculture for any matter regarding livestock or crop issues which cannot be resolved.For disaster assistance, Farm System Emergency Response Coordinator should coordinate with Director of Public Safety and Emergency Management and the Calloway County Emergency Management Agency. For debris removal, the Farm System Emergency Response Coordinator should contact the Director of Public Safety and Emergency Management or the Calloway County Emergency Management Director for guidance on disposal and reimbursement.



5.1.12.12Utility FailuresPurposeThe purpose of the Utility Failure response guidance is to provide an effective and systematic means for the Farm System to respond to an electric, water, gas, and/or telephone failure.

Situation The Farm System can be affected by a utility failure. Livestock can become ill and crops damaged during various utility failures such as a wastewater leakage incident.

Assumptions See Section 4.15.3 Assumptions . The Farm System may experience a utility failure that could affect only the farms. Response may be limited to assist a utility failure occurring on the farms if utility failures

occur on main campus or citywide at the same time.

Concept of Operations Mitigation, Preparedness, Response, and Recovery actions to Utility Failure identified in Section 4.15.4 Concept of Operations apply to the Farm System as well as the Main Campus; therefore Farm System personnel need to implement those, as well as the additional action items identified in the sections below.

Mitigation

Action CompleteEnsure animals have sufficient shelter for extreme heat or cold conditions; consider loss of electric/gas for keeping animals warm/cold within these locations.

Preparedness

Action Complete

Store bottled water for animals encase of a water failure.Maintain communications equipment on the farms.



Response


Action CompleteMove animals away from hazardous area (e.g., wastewater, downed power line, etc.).Identify any exposure to animals and contact the local Extension Agency and veterinarian for appropriate actions (decontamination, euthanized, etc.).

Recovery

Action CompleteDispose of any contaminated foods or crops utilized for food.Provide non-contaminated feed or water.Animal disposal:







5.1.13 Farm System ResourcesThe Farm System has a significant amount of equipment that can be used as resources for disasters and emergencies not only on the farms, but in response to an event within the University and the community at large. The below tables identifies resources for food, water, fuel, vehicles, and other equipment.

Animal FeedType Companion Animal FeedQuantity 200-400 poundsLocation Stored Carman PavilionDelivery Schedule As needed- UPSSupplier Hills NutritionSupplier Phone 1-800-445-5777Supplier Location Topeka, KansasAlternate Supplier n/aAlternate Supplier Phone n/aAlternate Supplier Location n/a

Type Cattle FeedQuantity 1 tonLocation Stored Beef Unit- West FarmDelivery Schedule As neededSupplier Orscheln Farm StoreSupplier Phone 270-759-8150Supplier Location 700 North 12th St, Murray, KentuckyAlternate Supplier n/aAlternate Supplier Phone n/aAlternate Supplier Location n/a

Type Equine FeedQuantity 1 tonLocation Stored Equine Unit- West FarmDelivery Schedule As neededSupplier Orscheln Farm StoreSupplier Phone 270-759-8150Supplier Location 700 N. 12th St, Murray, KentuckyAlternate Supplier n/aAlternate Supplier Phone n/aAlternate Supplier Location n/a



Water SourceType (City or Fresh water) CityStorage Location PipedSupplier City of MurraySupplier Phone 270-762-0300Supplier Location 104 North 5th St, Murray, KentuckyAlternate Supplier Location n/a

Equipment – Farm VehiclesType Ford F350 Flatbed TruckQuantity 1Location Parked West Farm

Type Ford F350 Flatbed Truck-4 DoorQuantity 1Location Parked West Farm

Type Two Ton Tandem Axle Grain TruckQuantity 1Location Parked West Farm

Type Two Ton Single Axle Grain TruckQuantity 1Location Parked West Farm

Type Case 1420 Combine w/Corn & Grain HeadQuantity 1Location Parked West Farm

Type K2 Gleaner w/Corn & Grain HeadQuantity 1Location Parked West Farm

Type JX95 TractorQuantity 1Location Parked Pullen Farm

Type Massey Ferguson Utility TractorQuantity 2Location Parked Pullen Farm

Type Allis Utility TractorQuantity 1Location Parked Expo

Type Kubota Tractor w/LoaderQuantity 1Location Parked West Farm



Equipment – Farm VehiclesType PlanterQuantity 1Location Parked West Farm

Equipment – Student/Faculty Vehicles that can be used for emergencies on the farmType Cars & VansQuantity 50Location Parked Facilities management

Equipment – Other Type Tye Stubble DrillQuantity 1Location Stored West Farm

Type 7-Foot Bush HogQuantity 1Location Stored West Farm

Type Box BladeQuantity 1Location Stored West Farm

Type 6 Way BladeQuantity 1Location Stored West Farm

Type 30 Foot SprayerQuantity 1Location Stored West Farm

Type Roto WiperQuantity 1Location Stored West Farm

Type Post Hole AugerQuantity 1Location Stored West Farm

Leased EquipmentType 15v Foot Rotary ClipperQuantity 1Location Stored West Farm

Type Case IH Maxxum 125 Pro TractorQuantity 1Location Stored West Farm



Leased EquipmentType Case IH Quantity 1Location Stored West Farm

Type Case IH Farmall 105U TractorQuantity 1Location Stored Equine

Type LX750 LoaderQuantity 1Location Stored West Farm

Type Case IH LX740 LoaderQuantity 1Location Stored Expo

Type Case IH Farmall 95U TractorQuantity 2Location Stored Expo

Type Case IH Farmall 55 TractorQuantity 1Location Stored Expo

Type Case IH Farmall 35 TractorQuantity 1Location Stored Pullen Farm

Type Rotary BroomQuantity 1Location Stored Pullen Farm

Type Case IH TL 180H TillerQuantity 1Location Stored Expo

Type Case 430 Skid LoaderQuantity 2Location Stored West Farm

Type Case IH Scout ATV’sQuantity 3Location Stored West Farm



FuelType Gas & Diesel Quantity 500 gallonsLocation Stored West FarmSecurity PadlocksDelivery Schedule As neededSupplier MSU Facilities ManagementSupplier Phone 270-809-4291Supplier Location College Farm RoadAlternate Supplier n/aAlternate Supplier Phone n/aAlternate Supplier Location n/a

ChemicalsType FertilizersQuantity 0.5 tonLocation West Farm

Type Radiology Developer & FixerQuantity 3 gallonsLocation Carman Pavilion

Type HerbicidesQuantity 400 poundsLocation West Farm

Type InsecticidesQuantity 200 poundsLocation West Farm



5.2Appendix B – Physically Impaired and After an Emergency Procedures

5.2.1 Evacuation of the Physically ImpairedIn cases of emergencies, those individuals with physical impairments, who are not on the ground floor, may need assistance with building evacuation.

Ambulatory IndividualsAmbulatory individuals are those with disabilities that may impair rapid building evacuation. Examples include those who are blind, deaf, or whose mobility is restricted by the use of walkers or crutches. Assistance to ambulatory individuals can be provided by guiding them to a stairwell, waiting until a clear passage is established and helping them down the stairs to the designated meeting area.

Non-ambulatory Individuals Non-ambulatory individuals are those with disabilities that require the use of wheelchairs. To assist these individuals, proceed as follows:

1. Call MSU Public Safety at 911. If there is no answer, or if the line is busy, call 2222. Provide the dispatcher with as much information as possible, most importantly, the location of the individual.

2. Move the impaired individual into the stairwell and await assistance if there is no immediate danger within the vicinity of the stairs. Send a runner to the building accountability area and report where the evacuation assistance is necessary.

3. If the hazard becomes life threatening, move the individual into a room and close the door. If evacuation is deemed necessary, proceed according to the established plan. Immediately inform emergency personnel of the location of the non-ambulatory individuals.

4. Signal the emergency responders whenever possible by hanging an article of clothing from a window to attract attention and gain assistance.



5.2.2 After the EmergencyAfter a Workplace Injury or IllnessIf an individual is injured or becomes ill as a result of his/her workplace environment, follow these procedures:

1. Ensure that the individual has received the appropriate medical care. 2. Notify the individual's immediate supervisor of the injury and of surrounding events. 3. Complete an accident report form documenting the injury or illness as soon as possible. 4. If further assistance is needed, contact the Office of ESH (Office hours 7a.m.-4p.m.).

Damage to Buildings In those cases in which a building was damaged during an emergency, take the following actions:

1. Notify Facilities Management. 2. If no answer, call MSU Public Safety at 2222.



5.3Appendix C – Evacuation Procedures5.3.1 PurposeIn the unlikely event that it is necessary to evacuate all or part of the MSU Campus, this procedure is to be followed. If following the procedure brings undue risk, common sense takes precedent.

5.3.2 NotificationNotification of the necessity to evacuate will come from the Public Safety by telephone or by a uniformed Public Safety officer. Notification will be made to the Building Coordinator or substitute Building Coordinator. The person making notification will clearly identify that they are with the Public Safety Department and give their name. They may or may not give the reason for the evacuation.

In the event that Public Safety is unable to make the necessary contacts, the MSU Physical Plant Department will assist in making notification. Public emergency response and law enforcement organizations may also be called upon to assist in notification if it becomes necessary.

Specific evacuation instructions for the circumstance may be given to the Building Coordinator. The evacuation order may include information concerning the direction to evacuate such as west side, east side, etc. Additional information may include instructions to close windows, turn off lights, or not turning any electrical appliance on or off. Information as to the building or recommended assembly point after evacuation may be given if circumstances permit. If the entire campus is being evacuated, information regarding the recommended direction of travel and distance to evacuate may be given.

5.3.3 Building EvacuationOnce the order to evacuate has been received, evacuation should be complete within five minutes. To accomplish this it will often be necessary for the Building Coordinator to enlist the help of others. If there are no specific evacuation instructions, the building fire alarm may be activated to aid in the evacuation progress.

In large buildings, Floor Wardens may be preselected and trained. An evacuation order should be announced in all occupied rooms, areas, etc. Floor Wardens should have a clear understanding of their responsibilities and areas they are to evacuate.

The Floor Wardens announcing the evacuation should proceed in a logical manner throughout the assigned manner, giving clear, specific directions. The Floor Warden may also direct people toward the closest exit and discourage use of the elevator. After the area has been covered, the area needs to be checked to assure that all personnel have left the area. Floor Wardens should leave the building and meet the Building Coordinator in a preplanned assembly point outside the building. The Building Coordinator will perform an accounting of the Floor Wardens and take reports on personnel who are still in the building.



Individuals who remain in the building and ignore the order to evacuate may be ordered to leave by Public Safety or other law enforcement agency. These agencies have the authority to arrest individuals who ignore repeated orders to evacuate. The Building Coordinator may elect not to risk their life or the life of others in order to evacuate personnel who do not obey the evacuation orders. Some form of discipline may be forthcoming for the students, faculty, and staff who fail to act in a prudent manner.

Once the Floor Wardens have been accounted for and the building has been evacuated, the Building Coordinator may be asked to provide help in keeping the building from being reentered until such time as occupancy is deemed safe. Permission to reenter the building will come from MSU Public Safety or the Physical Plant.



5.4Appendix D – Shelter in Place Procedures

5.4.1 PurposeThe purpose of this procedure is to provide shelter for MSU students, faculty, and staff in the event of a tornado, severe weather, chemical cloud, etc.

5.4.2 NotificationNotification of the necessity to shelter in place may come from the sounding of the campus siren system (wavering pitch). A designated alternate form of notification will be from Public Safety by telephone by a uniformed Public Safety Officer. Notification of this type will be made to the Building Coordinator or Substitute Building Coordinator.

In the event that Public Safety is unable to make the necessary contacts, the MSU Physical Plant, local public emergency response, and law enforcement organizations may also be called upon to assist in the notification if it becomes necessary.

5.4.3 Shelter Procedures:Once notification has been received the Building Coordinator will take responsibility for making sure people inside the building understand the need to stay within the building. Do not activate the fire alarm system.

5.4.3.1 Tornado/Adverse Weather

If sheltering is taking place because of adverse weather, basements will offer the most protection; however, if this is not practical, inner corridors and rooms on lower levels will provide greater protection than rooms with outside walls. Doors should be shut and windows partially left open. Occupants of the building can better protect themselves by covering their heads with their arms up against the interior walls. If furniture (tables, etc.) is available, it can be used as additional cover.

5.4.3.2 Sheltering From Environmental Hazard (Chemical Cloud)

If sheltering has been ordered because of a hazardous chemical release, all windows, doors, and other openings must be closed as quickly and as tightly has possible (Heating and air conditioning units must be turned off. If outside vent flaps on individual HVAC units are open, they should be closed by building occupants.). Most HVAC units are controlled by Central Plant who will shut the system down remotely. Move to interior rooms and shut interior doors. Keep alert to what is going on around you. Use the phone to contact Public Safety, Ext. 2222 or Central Dispatch at 9-911. If radio is available, turn to local radio station for up-dated information.



If chemical begins to seep into building, report this information so arrangements can be made to evacuate. The numbers of occupants and any special needs of handicapped, injured, etc. will need to be communicated to Public Safety. Specific instructions about the evacuation procedure will be communicated from the Public Safety Department or their emergency response personnel.

5.4.3.3 All Clear

A constant tone siren will signal the all clear. A phone call or uniformed officer may be used as a designated alternate to announce all clear.



5.5Appendix E – Chemical Spill Response Plan & Prevention Control Measures

5.5.1 Chemical Spill Plan5.5.1.1 Purpose

The purpose of this appendix is to establish a set procedure for handling chemical spills, fires, or releases that could have an adverse effect on human life or the environment. This plan is written to meet the Occupational Safety and Health Administration (OSHA) 1910.120 paragraph Q, and Department of Natural Resources Resource Conservation and Recovery Act (RCRA) regulations. The procedures and information in this plan are meant to bring some order to typically disordered situations. None of the information presented here should be used as a substitute for common sense.

5.5.1.2 Scope

This plan should be used for chemical spills on MSU campus and/or University owned land. Only individuals who have had extensive training and experience in the handling of chemical spill should carry some of the procedures presented out. The Office of ESH in the Department for Facilities Management and its personnel are meant to be the primary sources of technical information regarding implementing the chemical remediation strategies of this manual.

5.5.1.3 Types of Emergencies

The particular types of emergencies covered in this manual are chemical spills (liquid and solid), chemical releases (gas), and fires involving chemicals. This manual is for emergencies of a chemical nature on the campus or land owned by MSU.

5.5.1.4 Participating Parties

Copies of this appendix are distributed with the following agencies:

MSU Public Safety City of Murray Fire Department Calloway County Fire Department Murray-Calloway County DES City of Murray Police Department Calloway County Sheriff’s Department

The City of Murray Fire Department, Murray-Calloway County DES, and Calloway County Fire Department all have members trained in the requirements of OSHA 1910.120 First Responders Operations Level Training. It is anticipated that no container stored on the MSU campus containing EPA designated waste will exceed fifty-five (55) gallons in size. The Office of ESH and the four mentioned agencies should be able to handle all foreseeable spills or breach events.



5.5.1.5 Emergency Response Coordinator/Incident Commander

In the event of a chemical spill or release, contact MSU Public Safety. They will contact the Emergency Response Coordinator (see Section 5.7 Appendix G – Emergency Contact Lists for phone numbers).

Emergency Response CoordinatorsAssistant Director of Emergency ManagementRadio Call #14232 Radio RoadAlmo, KY 42040City of Murray Fire Shift CommanderMurray Fire DepartmentCity HallMurray, KY 42071

5.5.1.6 Contingency Plan for Chemical Spills

The procedure for chemical spills or releases that may occur on the campus of MSU is meant to give guidelines for the overall plan of action to be followed in the event of a spill. Spill specific decisions such as if evacuation is necessary, spill control measures, etc. will be made at the time of the spill by the Department of Public Safety and the Office of ESH. MSU has, and will use in the event of a spill, booms, dikes, absorbent, neutralizers and any other equipment as deemed necessary. Office of ESH personnel will respond to the spills and use the appropriate equipment to conduct clean-up procedures.

5.5.1.7 If you Discover a Spill

1. Leave the immediate area and caution others not to enter. If evacuation of the building is necessary, pull the fire alarm.

2. Try to determine what has spilled, how much, and the area it affects.3. Call MSU Public Safety.4. Give your name, the location of the spill, what has spilled, type reaction, and approximately

how much has spilled.5. After the call, maintain a safe distance from the area involved and wait for emergency

response personnel to arrive.

5.5.1.8 Facilities Management Personnel Receiving a Call about a Chemical Spill

1. Obtain the name and location of the person making the call.2. Try to determine where the spill occurred, what was spilled, and how much was spilled.3. Caution the caller to stay away from the spill, and tell others to do the same. If evacuation is

necessary, tell the caller to pull the fire alarm and leave the building.4. Get the phone number of the caller and tell them to stay in a safe area in the vicinity of the

spill. Tell them to meet those responding and show them where the spill is located.



5. Call MSU Public Safety and report the situation. If someone is injured, tell dispatch to call for an ambulance. Law enforcement may be needed to provide crowd control, communication, and assist with evacuation.

6. Contact the Emergency Response Coordinator and Assistant Director of Emergency Management, and relate all the information known about the spill.

5.5.1.9 If you are Responding to a Spill

1. Review the information received before you respond.2. If unsure as to the danger the spill is presenting to the general public, notify MSU Public

Safety for help in securing the area.3. If there is reason to believe that significant danger is present, request that Murray Fire

Department respond.4. At least two people should respond together. Arrange for law enforcement to meet you near

the spill if two people are not available.5. Response should be made using the MSU hazardous material truck and the emergency

response equipment.6. Upon arrival, gather information by observation and from the caller. Use caution in

approaching any chemical spill. Consider using a respirator and direct read instruments for the initial evaluation.

7. The staff of the Office of ESH will make a determination as to what control measures should be performed.

5.5.1.10 Emergency Response Coordinator

The Emergency Response Coordinator will be in charge of the incident and function in the capacity of the Incident Commander as outlined in OSHA 1910.120. The IC for the University will be a member of the Office of ESH in the Department for Facilities Management. Command shall be relinquished to the civil authorities upon their request. The MSU Emergency Response Coordinator shall remain present to assist in any way possible. The Emergency Response Coordinator will not relinquish control of MSU spill response personnel at any time. If the Emergency Response Coordinator determines that the situation is too hazardous to continue a particular operation, they can decide not to commit MSU personnel.

The Emergency Response Coordinator shall have the necessary training as required by law (OSHA 1910.120) that includes Operations Level and Incident Command training. Technician and Specialist training are also desirable. The Emergency Response Coordinator should have a technical background that may include a college degree in a closely related field and experience in emergency response operations. A vita shall be kept on file of MSU designated Emergency Response Coordinators.

In the event of a hazardous chemical spill, the Emergency Response Coordinator shall follow the plans as outlined in Section 4.4 Chemical Spills .



5.5.1.11 Chemical Spill Reporting

In the event that it is necessary to report the spill to the Kentucky Department of Natural Resources (spill gets outside of the building), the Office of ESH will notify them by telephone and follow it up with a letter during the next working day.

All spills, which are reported to the Office of ESH, will be investigated as to how the spill occurred. Records will be kept on all known spills at the Office of ESH.

5.5.1.12 Evacuation Distances

Evacuation distances are affected by the toxicity of the chemical, the amount spilled, the surface area of the spill, the temperature, wind speed, direction, etc. Evacuation distance shall be determined at time of each spill. Below are some distances that will be observed until the civil authorities, or someone from the Office of ESH, evaluate the spill.

Evacuation distances for chemical spill shall be at least:

Chemical Spill Physical Form

Small Spill Large Spill

Liquid < 5 feet diameter50 feet in all directions

> 5 feet diameter150 feet in all directions

Gas 50 feet in all directions 150 feet downwind

Use the DOT Emergency Response Guidebook for further evacuation distance information until Emergency Response Coordinator arrives.

5.5.1.13 Spills within Rooms

Evacuate the room and shut the door on the way out. If the lights are on, do not shut them off.

5.5.1.14 Spills Outside or in Large Expanse Areas

Evacuate the area in all directions for one hundred and fifty (150) feet in all directions. If there is a visible cloud or odor down wind, evacuate three hundred (300) feet downwind.

5.5.1.15 Chemical Spill Emergency Equipment List

The following is a list of chemical spill control equipment and its location on or around the campus of MSU. Some of this equipment is to be used only by individuals who have received extensive training and practice on its use.

5.5.1.16 Hazardous Materials Truck Inventory

Mine Safety Appliance (MSA) Self Contained Breathing Apparatus (SCBA) with instant refill capacity (x4).

Large compressed air bottles with intent refill hose for approximately six refills (x2).



Level B modified chemical resistant suits have Saranex material (x3) and Poly Vinyl Chloride (PVC) Level B (x3).

Level A chemical resistant suits “First Responder” (x3). MSA direct read instrument for Lower Explosive Limit (LEL), oxygen, and hydrogen

sulfide, with extended probe. Portable decontamination eyewash and shower with three gallons of water. Spill control equipment including absorbent socks, pillows, static resistant shovels, tools,

plastic over-packs, sewer stopper, and neutralizers. First aid kit and oxygen. Drum repair kit. Personal protective equipment, boots, gloves, etc. Personal barricade type devices. Portable two-way radio to Physical Plant, Murray and Calloway County Fire

Departments, Calloway DES and Murray-Calloway County Hospital. ABC ten-pound fire extinguisher. DOT Hazardous Material Response Book and National Institute for Occupational Safety

and Health (NIOSH) Chemical Hazard Pocket Guide.

5.5.1.17 Office of Environmental Safety and Health

Chemical reference library. Two-way radio communication to hazards material truck. Telephone. Computer program giving National Fire Protection Association (NFPA) 504 ratings for

chemicals. MSDS on many campus chemicals, in addition to ALL hazardous campus chemicals.

5.5.1.18 Chemical Storage Building

The Chemical Storage Building is a one-story facility equipped with blowout panels, sloping floors with catch basins, sprinklers and intrinsically safe electrical service. It contains emergency response PPE; fume hood, emergency shower and three chemical storage rooms. It has electric wall heaters and a window style air conditioner, which are both intrinsically safe.

10 pound ABC Fire Extinguisher (x1). 10 pound CO2 Fire Extinguisher (x1). Spill Absorbent, socks, pillows, and booms. Chemical gloves, aprons, goggles. Lab coats. PVC Chemical resistant suits (x2). MSA SCBA (x2). Showers and eyewash.



Two-bay sink. Fume hood. Fire detectors – alert Central Plant. Fire alarm pull station sounds horns throughout building. First aid kit.

5.5.1.19 Campus Resources

Two-way radio communication with City of Murray Fire, Calloway County DES, and Fire Department.

MSU Public Safety with two-way communication to the Murray Police Department. Grounds Department dump truck and backhoe.

5.5.1.20 Decontamination

Decontamination equipment is available in the Chemical Storage Room. An emergency shower and eye wash station are located in the northeast corner of the room. A liquid soap dispenser and paper towels are located in that area also. City of Murray Fire Department using an inch and a-half or booster hoses shall perform decontamination outside the room in event of a spill or release. Run-off will be contained for sampling and proper disposal.

Efforts to decontaminate individuals who have been accidentally exposed may include wash-down, clothing removal, and other procedures determined by the particular chemical and situation. Information about decontamination procedures will be obtained from MSDS, Chemical Exposure Decontamination & Treatment Guide, Chem-Trec, etc. Efforts to protect the environment will be secondary to that of personnel.

5.5.1.21 Emergency Medical Treatment

First aid kits are available in the Chemical Storage Room, under the phone desk, and in the cargo box of chemical spill response truck. In the event of a serious injury, Murray-Calloway County Ambulance service will respond to provide emergency medical treatment and transportation. Efforts to decontaminate the patient prior to treatment will be made by MSU Office of ESH and/or the City of Murray Fire Department personnel.



5.5.2 Spill Prevention Control and Countermeasures

5.5.2.1 Introduction

MSU is required under the Clean Water Act to prepare a Spill Prevention Control and Countermeasures Plan. Electrical substations that must comply are located in two areas of the main campus. This plan addresses spill prevention control and countermeasures in the event of potential releases from these large oil-filled electrical transformers. The requirements of the Act also mandate a control and countermeasures plan for an ethanol fueling station on the main campus.

Locations of substations and fueling station are as follows:

Facilities Management Compound Central Heating and Cooling Plant Transportation Ethanol Fueling Station, Facilities Management Compound

5.5.2.2 Spill Prevention and Security

Prevention Facilities Management personnel shall maintain electrical substation equipment in good

working order, including periodic painting, thus providing corrosion control. Facilities Management personnel shall wipe off oil seepage during maintenance

operations. Facilities Management personnel shall control leaks and seepage through repair and

maintenance. The fueling station shall be regularly inspected by the motor pool and maintained by

Facilities Management.

SecurityAll substations are enclosed with gated entry 8’ high cyclone, barbed-wire perimeter fences. Facilities Management personnel shall lock gates when equipment servicing is completed and conduct periodic checks to ensure that security has not been compromised.

5.5.2.3 Detection and Notification

DetectionLarge leaks are rare in this type of equipment. It should be noted however, that substantial leaking would cause the uncovering of the transformer core and result in catastrophic transformer failure. The failure of any one of the large transformer reservoirs would result in an approximate release of 1,500 gallons of oil. Electrical Shop or Central Heating and Cooling Plant personnel would most likely discover seepage or a spill.



Seeping oil and Small Incident Spills Facilities Management personnel shall wipe up seeping non-Polychlorinated Biphenyls

(PCB) oil and/or small leaks, from transformers at the time of the discovery and/or when the equipment is de-energized.

Seepage is apt to occur around insulators or fittings in the transformer cases. Facilities Management personnel shall carefully observe seepage.

Notification of ContactsFacilities Management personnel should report the spill immediately to the following:

Environmental Coordinator Assistant Director of Emergency Management Department for Facilities Management Certified Hazardous Material Manager (CHMM) Office of ESH

The KYDEP shall be notified within one hour of determining that more than 75 gallons of oil has been released. The Environmental Response Coordinator or Assistant Director of Emergency Management shall contact the Kentucky Department of Natural Resources and the KYDEP. Should both contacts be unavailable, the first available Facilities Management staff member should be contacted and that individual should call the EPA.

5.5.2.4 Facilities Management Compound Substation – Control Plans

Quantity of Oil – 3,000 gallons in two transformersA large spill from this substation would likely flow North or South initially and then West toward the hazardous materials storage building located approximately 40 yards Northwest of the substation.

V-Dike(s) may be constructed to prevent the spread of the oil, unless the spill has reached the drainage ditch located due north of the substation. This ditch drains from East to West into a larger underground storm water tunnel.

Dams to block impending spills from entering the storm water tunnel should be constructed by using shovels, and/or a backhoe.

A siphon dam may be built using PVC piping, if the ditch contains flowing water at the time of the spill. This will allow water to continue flowing toward the storm tunnel while blocking the transformer oil (not miscible, specific gravity > 1.0), from entry.

Deploy skimming booms if sheen is visible on water that has passed through the dam. Skimming booms are located in the hazardous materials storage building and on the ESH service truck.

Sand, which can serve as additional V-dike material, is often available at the South end of the Facilities Management Grounds Department Building.

Place plywood over the culverts under the access road to the hazardous materials storage building, and/or the entrance to the storm ditch as an alternate to the above methods.



Call suction trucks to pick up and dispose of the oil.

5.5.2.5 Central Heating and Cooling Plan Substation – Control Plans

Quantity of Oil – 10,390 gallonsThis substation is located North of the MSU’s Central Heating and Cooling Plant. A storm water tunnel is located underneath the substation yard. The substation has 2 grated drains and 3 manhole covered entrances to this tunnel. The 2 largest transformers located here contain 5,390 gallons of oil each. The total amount of oil for the remaining 12 transformers at the Central Heating and Cooling Plant equals 5,000 gallons.

Sewer blockers, located in the substation switchgear building, or six-mil plastic sheeting, stored in the ESH service truck, should be used to block a spill from entering the storm water tunnel.

Create a depression by digging the ground area immediately surrounding drain entrances in an effort to inhibit oil spillage into the tunnel.

Skimming booms, stored in the hazardous materials storage building and the ESH service truck, should be deployed if oil has entered the storm water tunnel. If water in the tunnel is low, skimming booms should be deployed at the Central Heating and Cooling Plant Substation and the Industry and Technology Building. If water is moving through the tunnel, skimming booms should be deployed at its exit, located at the North side of Highway 121 near Brandon Auto World.

The MSU Confined Space Entry Program shall be in effect whenever entry is made into the storm water tunnel.

5.5.2.6 Transportation Ethanol Fueling Station – Control Plans

Quantity of Ethanol – 3,000 gallonsThe ethanol fueling station is located at the transportation department within the Facilities Management compound. It is approximately 80’ East of the transportation garage and approximately 95’ N of the hazardous materials storage building. The aboveground tank is a 3,000-gallon double steel-wall package type unit with one fueling pump and hose. The system uses an electricity operated pump. An automatic shut-off on the pump nozzle and an emergency shut-off switch near the nozzle deactivates the power to the pump. Crash posts erected around the tank provide protection.

Large ethanol releases of 25 gallons or more may be addressed by calling in a hazardous material contractor. In the event of the spill, the product would flow South toward the storm water drainage ditch due South from the fueling station.

It should be noted that ethanol is a Class I B flammable liquid with a flash point of 55 degrees Fahrenheit. A catastrophic release would be unlikely.

A small spill of 5 gallons or less should be addressed by using the absorbent pads located in close proximity to the fueling pump.

Used absorbents should be placed in an appropriate container for disposal.



A V-Dike due South of a spill may be constructed to prevent or reduce the flow of ethanol into the drainage ditch. A portable spill dike is located at the fueling station.

Sand, which can serve as additional V-Dike material, is often available at the Facilities Management Grounds Department Building approximately 50 yards West of the ethanol tank.

Vapor suppression, whenever necessary, can be achieved by the application of foam available from the Murray Fire Department.

Additional containment may be achieved by:

The placement of sandbags at storm drain points of entry to culverts. Sandbags located in the mechanical room of the hazardous material building can be used to block ethanol from flowing into the storm water tunnel located underneath the Facilities Management compound.

If the ethanol has already entered the storm water tunnel: Extreme care should be taken to eliminate ignition sources around the storm water/sewer

tunnel. Areas North of the ethanol fuel tank to Hwy 121, and South of the tank to Chestnut Street should be considered. Additional ignition source isolation may be necessary pending evaluation.

Ethanol is water-soluble, so flushing the storm water tunnel with water should greatly reduce the potential for fire or explosion.

5.5.2.7 Outside Resources

Manpower for damming and V-diking is available by calling

City of Murray Fire Department Calloway County Fire Rescue

Clean up resources and Vacuum Trucks

CEECO Environmental United States Environmental Management (USEM), Calvert City

5.5.2.8 Spill History

There have been no reportable spills during the operation of these facilities.

5.5.2.9 Training Schedule

The Office of ESH staff, Associate Directors of Facilities Management, and Electrical Shop and Central Plant staff shall attend annual training concerning the contents of this plan.



5.6Appendix F – Gas System Operations5.6.1 Failure or Emergency on Distribution

System1. The first employee to have knowledge of the emergency will give his information to the

person in charge.2. The person in charge will verify the emergency, and determine the extent and type of

assistance needed.3. After the emergency is confirmed, the person in charge dispatches appropriate personnel to

the scene.4. The person in charge executes the Emergency Call list.5. The first serviceman on the scene will take charge until the person in charge arrives on the

scene.6. The person in charge will coordinate activities and issue instructions necessary to bring the

emergency under control. This will include whatever of the following is appropriate.a. Evacuate and secure the area. Enlist police aid as needed.b. Request assistance as desired.c. If repair is to be made without shutdown, so advise the Superintendent. d. If mains must be shut down, request clearances to operate valves from the person

in charge. In issuing clearance, the person in charge shall utilize the records to determine the best way to isolate the emergency with a minimum outage. If, in the opinion of the person in charge, the emergency is so severe that immediate shut down is imperative, he may do so without clearance.

Note: Only properly authorized personnel shall operate valves on gas distribution system.

7. The person in charge shall dispatch appropriate personnel to adjust pressures and flows as he deems appropriate to protect the system and to keep the areas affected to a minimum.

8. The person in charge shall keep the manager informed as to the status of the emergency and advise when the emergency has been brought under control.

9. When the emergency is under control, the manager resumes normal operation.10. If a main has been shut down, the person in charge will decide when services can be restored

and request the required number of servicemen.11. When servicemen arrive, the person in charge shall issue instructions to them to shut off all

affected services. A building-to-building operation is mandatory.12. The person in charge follows up and makes the decision of when the main can be restored to

service.13. Other Responsibility Assignments:

a. Fire Department (911) – In case of fire or explosion, the manager or the first responsible person on the scene shall notify the fire department.

b. Police Department (911) – Stays appraised of the situation and insures availability of adequate personnel as needed.



c. Murray-Calloway County Rescue Squad (911) – Stands by for instructions from the on-scene person in charge.

5.6.2 Report on an Emergency and Actions to Take

Following the occurrence of an emergency condition on the gas system, the manager shall appoint a team to conduct an investigation of the emergency and submit to him a written report containing the following information:

Cause of emergency. Extent of damages and injury. Number of buildings affected and duration of outage. Recommended action to prevent recurrence. Review employee activities to determine whether emergency procedures were effectively

followed. Public Service Commission is to be notified.

5.6.3 Public Service CommissionIn the event of an accident or emergency that may possibly relate to natural gas as its origin, telephonic notice at the earliest possible moment is required. Notice should not exceed two hours following the discovery of:

Death or personal injury. Gas igniting unintentionally. Damage to property ($25,000 or more). Unscheduled outage for 40 or more customers for 4 or more hours. Any expected shortfall that will result in an unscheduled curtailment, or any curtailment

of Priority I (Residential). Any other significant occurrence (newsworthy).

Ref.: 807 KAR 5:006, Section 26807 KAR 5:022, Section 13 (16) (a)807 KAR 5:027, Section 3 (1) (a), (b), (c), (d), (f), and (g)807 KAR 5:027, Section 449 CFR Part 191.5

This reporting does not relieve you of your responsibility of report to the DOT in accordance with 49 CFR Part 191.5.

Follow-up written notification to the Public Service Commission is to me submitted within 30 days.



5.6.4 Responding to Gas Leak ReportsThe employee receiving a report of a gas leak will ask the person reporting the leak necessary questions to properly fill out the leak report form.

It is important that as much information as possible be obtained in order that the person receiving the call may properly evaluate the urgency of the call.

All reports of leaks inside a building will receive top priority.

After the necessary questions have been asked and it has been determined that a hazardous gas leak exists inside a building, the person reporting the leak should be advised to:

Not operate any electrical switches. Extinguish all open flames, not use matches, cigarettes, or any other source of ignition. Open doors and windows to ventilate the building. Turn off gas meter if feasible. Evacuate the occupants of the structure to a safe distance. Use word of mouth – do not

activate the fire alarm.

Necessary personnel will be dispatched to the location of the reported leak to make an evaluation.

It is the responsibility of the manager to make sure the proper employees are familiar with the procedure concerning gas leak calls.

A complete file of completed leak report forms will be kept along with any other pertinent records concerning the leak (copy of MSU work order will serve as leak report form).



5.6.5 Telephonic Reports to U.S. Department of Transportation (DOT)

Gas leaks that are not intended by the operator and that require immediate or scheduled repair, and test failures on systems used in the transportation of gas must be reported to the Office of Pipeline Safety by the person in charge or whosoever he designates, provided that the leak or test failure meets one of the requirements listed below.

DOT Requirements: Caused a death or a personal injury requiring hospitalization. Required the taking of any segment of transmission pipeline out of service unless part of

planned or routine operation. Resulted in gas igniting unless part of planned or routine operation. Caused total damage in excess of $50,000 (total of operator’s damage including cost of

gas and damage to others). Could have resulted in or was a significant incident to the operation, this being in the

judgment of the operator even though it does not meet the criteria of the above requirement.

Test Failures: A break or rupture that occurs during strength-proof testing of transmission lines that is of such magnitude as to require repair before continuation of the test.

Transmission Line: Any failure of a line operating over 20% of the system.

The telephonic report to DOT: The location and time of the incident. Fatalities and personal injuries. All other significant known facts that are relevant to the cause of the leak or extent of the

damages.



5.6.6 Gas Leaks – Outside The first system employee to arrive at the scene of a gas leak shall take every corrective action necessary to protect life and property from danger.

The employee shall:

1. Access danger to public, surrounding building occupants, and property.2. If necessary, evacuate and/or assist all persons to safety.3. If necessary, notify fire and police departments, and ambulances.4. Notify manager and/or other responsible persons. 5. If necessary, blockade the area (Police help may be needed).

It will be the responsibility of the person in charge to:

Set up communications. Coordinate the operation. Make all decisions concerning emergency valves, isolating areas and the use of

emergency equipment. Implement the checklist during an extremely dangerous condition (see Appendix I –

Checklists and Forms – Gas Leak/Failure on Distribution System Checklist ). Small routine leaks will normally be handled in the field.

It will be the responsibility of the person in charge of the operation and repair to give careful consideration to any action taken to assure that nothing is done which may endanger life or property, create another emergency, or unnecessarily disrupt service.

A comprehensive report shall be prepared for each incident. This report shall contain:

The location and time of the incident. Fatalities and personal injuries. All other significant know facts that are relevant to the cause of the leak or extent of the

damages.

A complete record of the report shall be kept on file.



5.6.7 Gas Leaks – InsideThe first system employee to arrive at the scene of a gas leak shall take every correction action necessary to protect life and property from danger. Immediately after entering a building, sample air in the rooms, basement, or crawl space with a gas indicator. If the presence of a dangerous concentration of gas in the building is indicated -40% on LEL or 2% on percentage (%) scale, proceed as follows:

1. Evacuate the building immediately. Notify the Fire Department at 911.2. Do not operate any electrical switches.3. Shut off gas meter valve.4. Open doors and windows.5. Probe outside building with rod and gas indicator for gas in ground outside building; check

water meter and available openings.6. If ground is gas free outside building and after building is properly aired out, turn on the

meter valve and check all gas piping and appliances for leaks. Use meter test hand and soap water – be sure meter test hand is operative. Check walls and openings with gas indicator.

7. Repair leak or notify Office of ESH to correct the situation, turn off, lock meter, and leave off.

8. Return occupants to building, but only after you are positively sure it is safe to do so.



5.6.8 Notes If gas is found in the ground outside a building, call the person in charge immediately

after performing steps 1, 2, 3 and 4 above. Open water meter boxes and available openings to allow gas to escape to the atmosphere. Care must be taken to make these openings safe for traffic and to avoid ignition.

If ever in doubt, call the person in charge. If gas is ever found outside a building, be sure to check neighboring buildings even if

they have no gas in service. If there is a possibility of gas from a leak entering premises that are closed, notify police to request a forcible entry to the premises.

Do not rely on your sense of smell to determine if gas is present in a building or in the ground. Use instruments provided to you for this use.

Electric meters may be removed to shut down all lights and electric appliances in the building. Do not attempt this if the electric meter is inside the building or in an area of gas concentration.

If it is determined it is unsafe to enter the basement of a building, knock out the basement windows from the outside to air out the basement.

After all the gas has been cleared and it has been determined that it is safe to reset the electric meter, call the electric department to reset and seal the electric meter.

When checking a building, consider 40% on the LEL scale or 2% on the 100% scales of a combustible gas indicator to be dangerous. This reading should be in free air.

Be sure your gas indicating instrument is set on the proper scale and that all connections on the sampling tube are tight.

When sampling air in a building, have your instrument set on the LEL scale. Remember that natural gas is lighter than air.

When sampling in the probe hole in the ground, have your instrument set on 0-100% scale. If a very low reading is obtained (2% or less) then the instrument may be set to the LEL scale. (This applies only to multi-scale instruments).



5.7Appendix G – Emergency Contact Lists

5.7.1 Key ContactsContact Phone Number(s)

ALL EMERGENCIES – MSU Public Safety(24 hours a day)

911

MSU Public Safety(non-emergency) 270-809-2222

Office of Environmental Safety and Health(Office hours 7a.m. – 4p.m.) 270-809-3480

Facilities Management(Office hours 7a.m. – 4p.m.) 270-809-4291

Student Health Services 270-809-3809

5.7.2 University Emergency Resource TeamRole Contact Phone Number(s)

Executive Management

Chief of Staff:270-809-3763

Provost and Vice President of Academic Affairs:270-809-4735

Vice President for Finance and Administrative Services: 270-809-3066Vice President for Institutional Advancement: Jim Carter 270-809-5600Vice President for Student Affairs:Dr. Don Robertson 270-809-6831

EOC Management

MSU’s Department of Public Safety and Emergency Management Director/Chief of Police: David Devoss

Work Home

270-809-2222270-809-4810270-753-1958

MSU’s Assistant Director of Emergency Management: Jeff Steen

Work Home Cell Pager

270-809-3481270-753-0023270-293-5504270-762-8899

Public Information Officer

Assistant Vice President for Communications:Catherine Sivills 270-809-4437



Role Contact Phone Number(s)

Safety Officer

Office of Environmental Safety & Health Staff: Jeff Steen Susan Miller Gay Wellinghurst Carrie Thomas

Work Cell

270-809-3481270-809-3974270-809-6752

270-809-4059270-804-9300

Liaison Officer Public Safety Senior Staff

LogisticsDirector of Procurement:Deanne Toby 270-809-4387Director of Human Resources:Tom Hoffacker 270-809-7070

PlanningPublic Safety MajorFacilities Management Engineering Staff:David Brickeen 270-809-4387

Finance & Administration

Finance & Administrative Services:Jackie Dudley 270-809-4155Assistant Director of Human ResourcesHR Associate:Robbie Marine 270-809-2268

OperationsPublic Safety Senior StaffDirector of Facilities Management:Kim Oatman 270-809-6979

Emergency Response Branch

Public Safety Patrol Officers

Infrastructure Branch

Facilities Management Assistant Director of Equipment and Maintenance: Mike Dunnavant 270-809-4406

5.7.3 Additional Emergency ContactsContact Phone Number(s)

Additional Police Services Kentucky State Police 800-222-5555 County Police Department 270-753-3151

Fire Services City of Murray Fire Department 270-762-0320 Calloway County Fire Rescue 270-753-4112

Emergency Medical Service – Ambulance 911 – EmergenciesCounty Emergency Management 888-979-2272



Contact Phone Number(s)

Calloway County Emergency Manager: Bill Call 270-753-1101

Public Service Commission 502-564-3940Electric Company 270-753-5312Gas Company 270-753-1621Certified Hazardous Material Manager 270-809-4972Murray Public Utilities (Office Hours 8 a.m. – 4:30 p.m.)

Director Public Works: J.L. Barnet Cell

Gas System Supervisor: Ernie O’Bryan Home

Gas Inspector: Roger Rhodes Home

After Hours Gas Water

762-0330293-1679762-0336753-9270762-0336492-8550

293-1561293-1562

Murray Water Wastewater Department 270-762-0300Hazmat: FEMA Disaster 800-462-9029Poison Control Center 270-753-7588Volunteer Organization (s)

Humane Society 270-759-1884 Red Cross 270-753-1421 MSU CERT: Jeff Steen 270-809-3481

Student Escort Services 270-809-2222Kentucky Department of Natural Resources 502-564-6940Kentucky Department for Environmental Protection 502-654-0323Environmental Protection Agency

Paducah Office 270-898-8468

Frankfort Office 502-564-2150

After Hours 24-hour 502-564-2380CEECO Environmental 270-444-8003USEM – Calvert CityAfter Hours

270-395-5002270-703-6971

Department of Transportation 800-424-8802 or202-426-2675

BMS CAT 800-433-2940 or817-372-6275



Farm System Key ContactsContact Phone Number(s)

Farm Veterinarian: Dr. William DeWees 270-809-7010Area Veterinarian in Charge (AVIC): Dr. Lewis Dodds 502-682-2232

KY State Veterinarian 502-564-3956State Plant Health Director: Dr. Mark Thompson 240-383-0920Farm Manager: Jason Robertson 270-753-9692Search & Rescue – Animals: Calloway County Humane Society 270-759-1884

5.7.4 MSU Department of Facilities Management This contact list contains phone numbers for maintenance request after normal business hours. Leave a message on answering machines if needed.

Contact Phone Number(s)Central Plant OperationsDon DeMarchi

Work Home Cell

270-809-3805759-2458293-0852

Bobby Galloway 753-7458Michael Black 753-9413David Cunningham 978-2619Jerry White 492-8794Ronald Wisehart 767-0530John Haley 270-804-3039Dale Woodall 270-759-1966John Rudolph 270-759-9364Electronics/ Delta 1000Larry Kendall (unlisted) 753-5866David Stockwell 489-2851ElectricalAllen Wadkins 436-2578Mark Shearer

Work

Cell

270-809-4393 or 270-809-4408

270-978-0648Mike Thompson 753-4264Jeff Dowdy 753-1306



Contact Phone Number(s)T.W. Franklin 761-1983Steve Wilder 753-3128Mark Kendall 767-0525David Stockwell 489-2851Marty Anderson 759-1756Marc Schecter

Work Home Cell

270-809-4393767-9652293-0844

ElevatorsJay Chiles

Cell436-2430293-2015

Ken Murphy Cell Pager

227-3740762-8929

PlumbingDewayne Hill 436-5373Dickie Burkeen 759-1477Joe Bairer 270-527-3649Jamie Miller

Work Home Cell

270-809-4394767-9239293-0845

Mechanical/SprinklerKen Ulrich 270-703-4871Dewayne Redden 437-4577Wade Herndon 753-6995Jamie Miller 767-9239WelderWade Herndon 753-6995Glass (Alternate Calls)Anthony Robinson

Cell492-8188227-9271

Mike Barnett 753-7949Tommy Kimbro

Cell436-6183293-0847

CarpentersTommy Kimbro

Cell436-6183293-0847

Louie Henson 753-7753



Contact Phone Number(s)Ricky Shupe 328-8860Lock and KeysBill Russell

Pager731-782-3329762-8854

Edward Cate 731-582-3346Tommy Kimbro

Cell436-6183293-0847

Horton’s Lock Shop (Emergency Lock Problems) 753-5980Fleet VehiclesDickie Turner

Cell 293-7643

Jerry OBryan 293-0794 or293-0707

Justin Rogers 293-1189GroundDean Stutsman

Cell436-2079293-1542

Bennie Gibson Cell

270-527-2117293-0858

Safety Hazardous Materials & Environmental CoordinatorJeff Steen

Work 270-809-3481 Home Cell

270-753-0023270-293-8113

Curris CenterSteve Thomas

Cell 293-2217Housing DepartmentDavid Wilson 753-1585Director of College CourtsKasia Slaughter 762-4251Regional Special Event Center Building Manager 489-2652CustodialRick Grogan 435-4225

Cell 293-0887Sherrill Hicks 753-7408William Derrington

Pager 762-8904



Contact Phone Number(s)Moving CrewBennie Gibson

Cell270-527-2117293-0858

Louie Sieting Cell

436-5475293-0859

Wrather Museum767-9206

Jim Carter 753-0913Director of Facilities ManagementKim Oatman

Home Cell Pager

270-809-6979554-0692293-8824742-0881

Associate Director Of Buildings and Utilities MaintenanceMike Dunnavant

Cell270-809-4406731-267-4349

Associate Director of Grounds and CustodialWayne Harper

Cell270-522-6894293-0849

Chief Engineer Facilities ManagementDavid Brickeen

Cell809-4387356-0273

Public Address SystemP.A. Shop 270-809-3062The Public Address System is available through Marc Shearer or a representative of the Facilities Management Electric ShopMark Shearer

Work

Cell

270-809-4393 or 270-809-4408

270-978-0648



5.8Appendix H – SheltersAll eight residential colleges (dorms) of the University are capable for serving as shelters. Each has backup generators, is capable of running full HVAC, and provides phone and internet services. If additional space is required, the Carr Health Center and the CFSB can serve as shelters; each having gymnasium space, bathrooms, minimal kitchen capabilities, and backup generators.

MSU Public Safety is responsible for assigning personnel to provide security at shelters. The MSU Racer Patrol, City of Murray Police, and KY National Guard (Military Police unit) may provide additional security support.

Shelters and vicinity of their location are listed in the following table.

Shelter LocationClark College Waldrop Drive

Elizabeth College Between Waldrop Drive and N. 15th Street

Hart College N. 15th StreetHester N. 15th Street

Regents College Between Payne Street and Chestnut Street

Richmond College Waldrop DriveSpringer-Franklin College Racer Drive/Gilbert Graves Drive

White College Between Payne Street and Chestnut Street

Carr Health Center West end of Payne StreetCFSB 1401 State Route 121 North



5.9Appendix I – Checklists and Forms5.9.1 Bomb Threat ChecklistPlease ensure that all persons answering incoming phone calls review this form and keep it readily available.Exact time of callPhone number on display (if available)Phone number of person calling this phone immediately before and after the threatening callExact words of caller(complete this section immediately after the call)

Try to keep the caller on the phone. You might:

Pretend you didn’t understand the message. Ask the caller to repeat the message. Ask the caller if they will help you avoid injuries and death.

Try to obtain the following information, not necessarily in the order listed:

When is the bomb going to explode?Where is the bomb?What does it look like?What kind of bomb is it?What will cause it to explode?Did you place the bomb?Why?Where are you calling from?What is your address?What is your name?

Caller’s Voice (circle appropriately)

Calm/Normal Disguised Sincere Slurred MaleStutter/Lisp Slow Crying Broken FemaleGiggling Deep Loud Rapid InternationalStressed Accent Angry Excited

If the voice is familiar, whom did it sound like?Were there any background noises – traffic, trains, music, animals, voices, etc.?RemarksPerson receiving call



Phone number received at

5.9.2 Gas Leak/Failure on Distribution System Checklist

Complete Location

Have persons been evacuated and area blockaded? Have ambulances been called?Has the fire department been called?Has the police department need notified?Have communications been established?Has repair crew been notified?Has the MSU Central plant been notified?Has outside help been requested?Have radio and TV been given instructions?Has Civil Defense been notified?Have emergency valves or proper valves to shut down or re-route been identified and located?Has the leak been shut off or brought under control to the area?Has the telephonic report to DOT been made?Has the surrounding area been probed for the possibility of further leakage?Is the situation under control and has the possibility of recurrence been eliminated?Has the gas supply been cut off to the area of the suspected leak?



5.9.3 Public Service Commission Incident Report Form



5.10 Appendix J – Maps5.10.1 Campus Buildings Map



LegendNumeric Listing Alphabetical Listing

1 Regional Center for Emerging Technologies Alexander Hall 36

2 CFSB Center Bennie Purcell Tennis Courts 213 Reagan Baseball Field Biology Building 374 Stewart Stadium Blackburn Science Building 29

5 Susan E. Bauernfeind Student Recreation and Wellness Center Business Building North 52

6 College Courts Business Building South 517 Richmond College Carr Health Building 328 Hester College Central Heating and Cooling Plant 289 Springer College CFSB Center 210 Sid Easley Alumni Center College Courts 611 Facilities Management Complex Collins Industry and Technology Center 2412 Franklin College Curris Center/University Store (2nd floor) 2313 Hart College Cutchin Field House 3114 Winslow Dining Hall Cutchin Recreational Complex 2215 Lee Clark College Doyle Fine Arts Center 4316 Elizabeth College Elizabeth College 1617 Former Richmond College Facilities Management Complex 1118 General Services Building Faculty Club 4619 White College Faculty Hall 4020 Regents College Former Richmond College 1721 Bennie Purcell Tennis Courts Franklin College 1222 Cutchin Recreational Complex General Services Building 1823 Curris Center/University Store (2nd floor) Hart College 1324 Collins Industry and Technology Center Hester College 8

25 Public Safety and Emergency Management

Howton Agricultural Engineering Building 27

26 Public Advocacy Jesse D. Jones Hall (Chemistry Building) 38

27 Howton Agricultural Engineering Building Lee Clark College 15

28 Central Heating and Cooling Plant Lovett Auditorium 4129 Blackburn Science Building Lowry Center 5030 Mason Hall Mason Hall 3031 Cutchin Field House Nash House 5332 Carr Health Building Oakhurst (president’s home) 5733 Oakley Applied Science Building North Oakley Applied Science Building North 3334 Oakley Applied Science Building South Oakley Applied Science Building South 3435 Visual Arts Building Old Fine Arts 4236 Alexander Hall Ordway Hall 4837 Biology Building Pogue Special Collections Library 4938 Jesse D. Jones Hall (Chemistry Building) Public Advocacy 26



Numeric Listing Alphabetical Listing

39 Wells Hall Public Safety and Emergency Management 25

40 Faculty Hall Reagan Baseball Field 341 Lovett Auditorium Regents College 20

42 Old Fine Arts Regional Center for Emerging Technologies 1

43 Doyle Fine Arts Center Richmond College 744 Waterfield Library Sid Easley Alumni Center 1045 Simpson Child Development Center Simpson Child Development Center 4546 Faculty Club Sorority Suites 5847 Woods Hall Sparks Hall 5648 Ordway Hall Springer College 949 Pogue Special Collections Library Stewart Stadium 4

50 Lowry Center Susan E. Bauernfeind Student Recreation and Wellness Center 5

51 Business Building South Visual Arts Building 3552 Business Building North Waterfield Library 4453 Nash House Wells Hall 3954 Wrather West Kentucky Museum White College 1955 Wilson Hall Wilson Hall 5556 Sparks Hall Winslow Dining Hall 1457 Oakhurst (president’s home) Woods Hall 4758 Sorority Suites Wrather West Kentucky Museum 54



5.10.2 Campus Parking Map



5.10.3 Calloway County & City of Murray General Overview Map



5.10.4 Calloway County Flood Insurance Rate Map with Panels for City of Murray



5.10.5 City of Murray Flood Panel 112 Map



5.10.14 MSU Gas Lines – South Side of Chestnut Street



5.10.15 MSU Gas Lines – North Side of Chestnut Street



5.10.16 Farm System Map



5.10.17 West Farm Map



5.10.18 West Farm Blue Print



5.10.19 North Farm Map



5.10.20 Pullen Farm Map



5.11 Appendix K – Exercise and Training Trained and knowledgeable personnel are essential for the prompt and proper execution of this Plan. The Office of ESH will ensure that all personnel have a thorough understanding of their assigned responsibilities in a disaster or emergency situation, as well as, how their role and responsibilities interface with the other response components of this Plan. All personnel will be provided with the necessary training to execute those responsibilities in an effective and responsible manner.

Training will be based on federal, state, and local guidance. All training and exercises conducted will be documented. Training needs will be identified and records maintained for all personnel assigned emergency response duties in a disaster.

The Office of ESH will develop, plan, and conduct an emergency response exercise annually. These exercises will be designed to not only test the Plan, but to train all appropriate officials, emergency response personnel, and MSU personnel. Emergency response organizations, quasi-public, volunteer groups, and/or agencies will be encouraged to participate. Deficiencies identified by the exercise will be addressed immediately.

It is strongly recommended that exercises be conducted in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP).

HSEEP is a capabilities- and performance- based exercise program that provides a standardized policy, methodology, and terminology for exercise design, development, conduct, evaluation, and improvement planning. HSEEP also provides tools and resources to facilitate the management of self-sustaining exercise programs.

In accordance with HSPD-8 and the National Preparedness Goal, HSEEP uses a capabilities-based approach to individual exercises and exercise program management. In the spirit of NIMS, HSEEP promulgates standardized policies and terminology usable by officials and emergency responders at all levels of government.

5.11.1 Recommended TrainingThe Independent Study (IS) Courses listed below are self-paced courses offered free of charge and are available online through the Emergency Management Institute (EMI). These courses are recommended for any MSU personnel, student, or volunteer that will assist in mitigating, planning, responding, and/or recovering from an incident.

Course ID Course TitleIS-100.b Introduction to Incident Command SystemIS-200.b ICS for Single Resources and Initial Action IncidentsIS-700 National Incident Management System (NIMS), An IntroductionIS-800.b National Response Framework, An Introduction


http://training.fema.gov/IS/


It is recommended that MSU administration personnel also take the following:

Course ID Course TitleG402 ICS Overview for Executives/Senior Officials

The following courses are additional training courses that are recommended for anyone that will assist the farm with mitigating, planning, responding, and/or recovering from an incident.

Course ID Course TitleIS-10.a Animals in Disasters: Awareness and PreparednessIS-11.a Animals in Disaster: Community PlanningIS-111 Livestock in Disasters

5.11.2 Office of ESH Program SummaryThe Office of ESH works with outside regulatory agencies and organizations to address applicable safety and health standards. The primary function of the Office of ESH is the development, implementation, and administration of programs to assist MSU to remain compliant in the areas of environmental, fire, and occupational safety and health. A wide variety of programs are implemented and administered by the Office of ESH.

5.11.2.1 Educational Training Programs

Building Coordinators’ Program: This program is designed to help train the campus community of faculty, staff, and students on the emergency procedures in the event of a fire, tornado, or earthquake. The training program is designed as a train-the trainer program and is personalized to each building with a PowerPoint presentation and handout materials.

New Hire Safety Orientation: This program is designed to train new employees in Facilities Management and other University departments to understand the emergency procedures to follow in the event of an emergency and to familiarize them with several OSHA required safety topics.

Supervisor Safety Meetings: This program consists of monthly safety meetings with Facilities Management line supervisors on a designated safety topic and to discuss other safety and health related issues as they arise in a timely manner.

Tool-Box Safety Meetings: This program is an extension of the monthly Supervisor Safety Meetings. Materials on a specific safety topic are distributed to each foreman. These materials are



used as guidelines by the supervisors to discuss at the bi-monthly Tool-Box Safety Meetings with the respective employees.

Fire Extinguisher Training: Two propane fire simulators are used to train various groups on campus and the community. All Resident Directors (R.D.’s) and Resident Assistants (R.A.’s) in the Housing Department are trained annually by the Office of ESH Staff. Public Safety officers are also trained on an annual basis.

Housing Staff Fire Training: Annually, the Office of ESH trains all R.D.’s and R.A.’s on the specific life safety equipment in their particular buildings and how it functions. Emphasis is given to their role in helping to assure a fire safe environment. Fire drills are conducted in conjunction with this training with all R.D.’s and R.A.’s, exercising their roles during a simulated fire emergency. The Office of ESH also serves as a resource to assist students with their floor meetings on fire safety topics by providing training materials (videos, handouts, etc.)

Fire Department Training: The Office of ESH strives to assist the Murray Fire Department in all endeavors. Various on-campus training sessions are conducted periodically. Fire Department personnel frequently assist the Housing Department and MSU students by holding floor meeting sessions on fire safety related topics.

The Office of ESH Website: A website has been developed by the Office of ESH. This site contains information on all of our programs and has several links to other safety and health sites. This website is reviewed on an annual basis and updated with any new programs or information.

National Fire Prevention Week: Annually during NFPA week, a group of students in OSH 310 (Fire Prevention & Emergency Preparedness) sponsors and mans an information booth in the Curris Center. Fire safety information is disseminated to interested students, faculty, and staff.

Pre-Fire Planning/Emergency Evacuation Charts: The Office of ESH has developed pre-fire plans on all facilities and distributed them to all emergency response departments within the campus and community. Updating of these plans is an ongoing process due to the many facility changes, which occur on a regular basis. The Office of ESH also develops and implements the installation of emergency evacuation charts in all campus facilities which give exiting information and emergency procedures in the event of a fire, tornado, or earthquake.



Accident/Injury Prevention and Reporting: The Office of ESH has developed policies and procedures that must be followed to ensure a safe workplace; employees must be safety conscious on and off the job to prevent injuries and illness. MSU strives to prevent any type of injury or illness which may cause the loss of life or property.

Hazard Communication Program: The Office of ESH strives hard to protect its faculty, staff, and students from the dangers of hazardous chemicals. MSU has a written Hazard Communication Program that outlines how and where MSDSs may be accessed. The program also states that all chemical containers will be properly labeled; in addition training and education will be provided to protect people who work with hazardous materials.

Bloodborne Pathogens: It is the policy of MSU, in conjunction with the Office of ESH, to conduct annual, effective training designed to equip all at risk employees with methods to protect themselves from occupational exposure to blood or other potentially pathogenic materials. In accordance with OSHA regulations, individuals designated to perform first aid, as well as other employees at high risk of exposure shall receive the Hepatitis B vaccination series.

Respiratory Protection: The duties of each job at MSU have been evaluated to determine which employees require respiratory protection. Those employees receive respiratory equipment only after they have been trained in its proper use and have had a physical examination. Every employee that is issued a respirator will go through annual training and fit testing. This test assures that the respirator fits properly and does not leak. This is essential to ensure a good fit in an area where the respirator is needed.

Personal Protective Equipment: PPE is issued to employees as job duties require. Safety glasses, goggles, ear plugs, gloves, aprons, masks, etc. consists of the most common PPE used. Every job has its own particular hazards and PPE to help protect employees from those hazards. Employees are trained on PPE during New Hire Safety Orientation and as needed as the job hazards change.

Confined Space Entry: It is the policy of MSU, in conjunction with the Office of ESH, to empower employees with training in the operation of atmospheric detection instrumentation and proven methods to protect oneself from injury or illness that could possibly occur in a confined space. The Confined Space Manual is the main resource used in training.



Electrical Safety & Lockout/Tag-Out Program: The Office of ESH trains employees in procedures that will protect them from injury due to their work with energized equipment. “Energized equipment” shall include equipment and systems operated by electricity, pressurized fluids, pneumatics, compressed gases, and steam. The Electrical Safety and Lockout/Tag-Out Programs shall be the universal training tools for all departments on the campus and the extended campuses of MSU. The Office of ESH has developed the Electrical Safety Program according to the NFPA 70E standard which requires that any person working near live parts must wear protective clothing and equipment based on the calculated incident energy exposure level or alternatively on NFPA’s listed minimum requirements. The Electrical Safety Program summarized and trains employees on the necessary PPE and precautions to be taken when working on energized equipment.

Forklift Training Program: The Office of ESH conducts initial and continuing, active, and effective forklift training. Designed to convey and practice safe powered industrial truck standard operating procedures and protect employees from injury. Training is required every three years for regular operators, and/or whenever an unsafe act or accident occurs. Training supports the guidelines and standard operating procedures cited in the Powered Industrial Truck written and PowerPoint computer programs.

Basic First Aid and CPR Training: Each summer, the Office of ESH offers free basic first aid and CPR training to interested employees. The training is coordinated with the local Murray-Calloway County Chapter of Red Cross.

Fall Protection Program: The Office of ESH strives to provide reduced risk from fall and injury through instruction on the use of fall protection equipment. Fall protection precautions are instituted when employees work above six feet in elevation, measured from the surface on which the employee is standing to the next level.

Annual Accident/Injury Summary: The Office of ESH performs an analysis annually of accidents and injuries incurred by Facilities Management employees. The analysis provides vital information on accident and injury statistics and trends to help the department focus attention on current safety issues.

5.11.2.2 Inspections and Maintenance Programs

Life Safety Equipment: All fire equipment is inspected and tested in accordance with the applicable fire code on a routine



basis. MSU has developed a position within the Electric Shop of Facilities Management of Life Safety Technician. This individual is Kentucky State certified, and has the primary responsibility for performing fire alarm equipment inspections and tests; and to repair deficiencies and report as required. Records are kept on all deficiencies and repairs. The Fire Extinguisher Maintenance Program is administered by the Office of ESH and accomplished by utilizing OSH safety interns.

Special Fire Suppression Systems: All special fire suppression systems are inspected and tested by certified contractors. These systems include kitchen suppression, halon, CO2, and clean agent systems.

Proprietary Monitoring System: The Public Safety Department houses and maintains the Central Proprietary monitoring facilities for all fire and burglar alarms on campus. This system is manned at all times with certified emergency dispatchers. All fire alarm systems on campus are monitored at this facility. This system is certified by a Housing Building and Construction (HBC) representative on an annual basis. The Assistant Director of ESH is sent a fax on all alarms daily and is notified of all fires or suppression system activations. The majority of campus buildings are also monitored with a backup system at the Central Heating and Cooling Plant. The Murray Fire Department is notified and responds to all fire alarms at MSU.

State Fire Marshal’s Annual Inspection: The University is inspected on an annual basis by a representative of HBC and a representative from the Office of ESH. Work orders are initiated on deficiencies and given a timeline for repair. Follow-up is made by the Office of ESH staff.

5.11.2.3 Life Safety Projects (Capital Construction)

The Office of ESH works closely with the division of Capital Construction and Administration and contracted architectural and engineering firms to assist in design and code compliance. The Office of ESH initiates new life safety projects and upgrades, and serves as the MSU project managers for the new installations. The Office of ESH has managed numerous life safety projects over the years to include all fire alarm and sprinkler retrofits on campus.

5.11.2.4 Environmental/Hazardous Material Management Program

Air Quality Assessment Program: The Office of ESH investigates complaints about indoor air quality. Working with the Environmental Shop (HVAC), complaints are investigated and inspections are completed in an attempt to locate the source of the



problem. Inspections are performed to insure that the building’s heating and cooling systems are functioning properly. The Office of ESH works to correct any problems, through repairs or upgrades to the building, and by the education of building users.

Asbestos Awareness Program: The Office of ESH hires outside contractors for asbestos abatement, and any work on or around asbestos that has the potential to cause employees exposure to the substance. Annual OSHA Level IV training, designed to protect employees through explaining the basic control measures of: anticipating where the substance may be encountered, recognizing it, and procedures to follow for informed evaluation and control of the substance, is conducted for all at risk employees. Designated employees who are active participants in the Respiratory Protection Program may perform immediate work in the event of an emergency. Annual OSHA Level III training, according to the guidelines and procedures cited in the Asbestos Awareness Written Program, supports this policy.

Underground Storage Tank Program: MSU has several underground storage tanks used for its motor fleet operation, auxiliary heating, and emergency generators. The tanks have been upgraded to meet environmental regulations imposed in the late 1980’s and early 1990’s. The tanks have leak prevention engineering, leak detection, and spill controls in place to reduce the potential for a fuel release and lessening the effects. MSU has closed and removed several underground storage tanks, which were abandoned, leaking, or had a high probability of developing a leak. The tank closure reports were filed and approved by the Commonwealth of Kentucky Department of Natural Resources and Environmental Protection.

Environmental Assessments: The Office of ESH performs environmental assessments prior to the University’s purchase of a property. These are done in an effort to detect environmental hazards and arrange for their abatement in a timely and cost effective manner. Hazards such as asbestos, lead paint, PCB’s, and chemical waste can often be identified during the environmental assessment. The Office of ESH also can arrange for Phase One and Phase Two Environmental Audits if necessary.



Planning Spill Prevention Control and Countermeasures: MSU is required under the Clean Water Act to prepare a Spill Prevention Control and Countermeasures Plan. Electrical substations that must comply are located in three areas of the main campus. This plan addresses spill prevention control and countermeasures in the event of potential releases from these three large oil-filled electrical transformers. The requirements of the Act also mandate a control and countermeasures plan for an ethanol fueling station on the main campus.



Hazardous Waste Management: Part of the Office of ESH responsibilities is the orderly disposal of chemical wastes which are deemed hazardous by the EPA. Proper chemical waste storage depends upon the individuals generating the waste until ESH can pick it up.

Once the waste is picked up, it is taken to a centralized storage area. There the waste is stored or bulked into other waste streams until arrangements can be made with a hazardous waste disposal firm for removal from campus. Most of the waste generated on campus is sent off site and burned for energy recovery or incinerated in furnaces approved by the EPA.

The cost for the disposal of hazardous waste is budgeted through the Department for Facilities Management. No charges are currently assessed to the departments for the disposal of waste regulated under the EPA RCRA. Periodic disposal of radioactive waste is included in this program.

5.11.2.5 Laboratory Safety Programs

Chemical Hygiene Plan: The Office of ESH has developed the Chemical Hygiene Program to promote safe and proper chemical management at MSU. The Chemical Hygiene Program was developed and applies to all personnel at MSU and related facilities engaged in research activities and operations involving University laboratory use of hazardous chemicals. The Office of ESH serves as a consultant to administration, faculty, and staff on matters related to chemical management. The Office of ESH develops reviews, and recommends procedures and guidelines to comply with applicable regulations, as well as programs of training in chemical management for the University. Safety inspections of all laboratories are performed semi-annually.

Laboratory Decommissioning: Personnel departing a Murray State laboratory facility in which they have used, handled, or stored hazardous materials must ensure the following: all research samples, solutions, and/or other hazardous materials under control must be properly disposed of or transferred by trained personnel prior to departure. The Office of ESH defines trained personnel as individuals that have knowledge of the MSU Lab Safety Program and Hazardous Waste Disposal Policy. Additionally, departing personnel must ensure that any equipment and/or facilities used in conjunction with hazardous materials have been appropriately decontaminated.

Laser Safety: The Office of ESH has developed the Laser Safety Program according to the American National Standards Institute (ANSI) standards which provide guidance for the use of



lasers and laser systems in educational institutions. Engineering and administrative control measures appropriate for typical educational activities associated with lasers are established by the Office of ESH to ensure a sound Laser Safety Program in the educational environment.



Radiation Safety: The Office of ESH has developed the Radiation Safety Program and these elements can be found in the Radiation Safety Manual. They have been carefully developed to help all involved individuals conduct their duties in an efficient and safe manner. The Radioactive Materials License is maintained by the Radiation Safety Officer (RSO) within the Office of ESH. The training and monitoring requirements are also maintained by the RSO.



5.12 Appendix L – Glossary of Key Terms

After Action Report/Improvement PlanThe main product of the evaluation and improvement planning process is the AAR/IP. The AAR/IP has two components: an AAR, which captures observations of an exercise and makes recommendations for post-exercise improvements; and an IP, which identifies specific corrective actions, assigns them to responsible parties, and establishes targets for their completion.

All-Hazards Describing an incident, natural or manmade, that warrants action to protect life, property, environment, and public health or safety, and to minimize disruptions of government, social, or economic activities.

American Red CrossA humanitarian organization led by volunteers, that provides relief to victims of disasters and helps prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Principles of the International Red Cross Movement.

AssessmentThe process of acquiring, collecting, processing, examining, analyzing, evaluating, monitoring, and interpreting the data, information, evidence, objects, measurements, images, sound, etc., whether tangible or intangible, to provide a basis for decision making.

Command The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority.

CommunicationsThe process of transmission of information through verbal, written, or symbolic means.

Continuity of Operations An effort within individual organizations to ensure that Primary Mission Essential Functions continue to be performed during a wide range of emergencies.

CoordinateTo advance an analysis and exchange of information systematically among principals who have or may have a need to know certain information to carry out specific incident management responsibilities.



Critical Infrastructure Assets, systems, and networks, whether physical or virtual, so vital to the United States that the incapacitation or destruction of such assets, systems, or networks would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters.

DecontaminationThe process of making people, objects, or areas safe by: absorbing, destroying, neutralizing, making harmless, or removing hazardous materials.

EmergencyAny incident, whether natural or manmade, that requires responsive action to protect life or property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States.

Emergency Alert SystemA network of broadcast stations interconnecting facilities authorized by the Federal Communications Commission (FCC) to operate in a controlled manner to warn and inform the public of needed protective actions in the event of a disaster or emergency situation.

Emergency Management/Response PersonnelIncludes Federal, State, territorial, tribal, sub-state regional, and local governments, non-governmental organizations, private sector-organizations, critical infrastructure owners and operators, and all other organizations and individuals who assume an emergency management role. (Also known as emergency responder.)

Emergency Management Plan/Emergency Operations PlanAn ongoing plan for responding to a wide variety of potential hazards.

Emergency Operations CenterThe physical location at which the coordination of information and resources to support incident management (on-scene operations) activities normally takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility, perhaps at a higher level of organization within a jurisdiction. EOCs may be organized by major functional disciplines (e.g., fire, law enforcement, medical services), by jurisdiction (e.g., federal, state, regional, tribal, city, county), or by some combination thereof.



Emergency Support FunctionA functional area of response activity established to facilitate the delivery of federal assistance required during the immediate response phase of a disaster to save lives, protect property and public health, and maintain public safety.

EvacuationThe organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas.

ExerciseAn exercise is an instrument to train for, assess, practice, and improve performance in prevention, protection, response, and recovery capabilities in a risk-free environment. Exercises can be used for: testing and validating policies, plans, procedures, training, equipment, and inter-agency agreements; clarifying and training personnel in roles and responsibilities; improving interagency coordination and communications; identifying gaps in resources; improving individual performance; and identifying opportunities for improvement. (Note: an exercise is also an excellent way to demonstrate community resolve to prepare for disastrous events).

Federal Disaster AssistanceAid to disaster victims and/or state and local governments by federal agencies under provisions of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93-288).

Hazardous MaterialsSubstances or materials which may pose unreasonable risks to health, safety, property, or the environment when used, transported, stored or disposed of, which may include materials which are solid, liquid, or gas. Hazardous materials may include toxic substances, flammable and ignitable materials, explosives, or corrosive materials, and radioactive materials.

IncidentAn occurrence, natural or manmade, that requires a response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, civil unrest, wild-land and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response.

Incident Command The Incident Command System organizational element responsible for overall management of the incident and consisting of the Incident Commander (either single or unified command structure) and any assigned supporting staff.



Incident CommanderThe individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.

Incident Command SystemA standardized on-scene emergency management construct specifically designed to provide an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. It is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, to organize field-level incident management operations.

Incident ManagementThe broad spectrum of activities and organizations providing effective and efficient operations, coordination, and support applied at all levels of government, utilizing both governmental and nongovernmental resources to plan for, respond to, and recover from an incident, regardless of cause, size, or complexity.

JurisdictionA range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority. Jurisdictional authority at an incident can be political or geographical (e.g., federal, state, tribal, local boundary lines) or functional (e.g., law enforcement, public health).

LiaisonA form of communication for establishing and maintaining mutual understanding and cooperation.

Livestock Cattle, equine (horses), sheep, goats, swine (pigs), poultry and other animals designated by the State Department of Agriculture.

Local EmergencyThe condition declared by the local governing body when, in its judgment, the threat or actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to warrant coordinated local government action to prevent, or alleviate loss of life, property damage, or hardship. Only the Governor, upon petition of a local governing body, may declare a local emergency arising wholly or substantially out of a resource shortage when he deems the situation to be of sufficient magnitude to warrant coordinated local government action to prevent or alleviate, the hardship or suffering, threatened or caused thereby.



Local Emergency Planning Committee Appointed representatives of local government, private industry, business, environmental groups, and emergency response organizations responsible for ensuring that the hazardous materials planning requirements of the Superfund Amendments and Reauthorization Act of 1986 (SARA Title III) are complied with.

Logistics The process and procedure for providing resources and other services to support incident management.

MitigationActivities providing a critical foundation in the effort to reduce the loss of life and property from natural and/or manmade disasters by avoiding or lessening the impact of a disaster and providing value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated damage. These activities or actions, in most cases, will have a long-term sustained effect.

Mutual Aid Agreement or Assistance AgreementWritten or oral agreement between and among agencies/organizations and/or jurisdictions that provides a mechanism to quickly obtain emergency assistance in the form of personnel, equipment, materials, and other associated services. The primary objective is to facilitate rapid, short-term deployment of emergency support prior to, during, and/or after an incident.

National Incident Management SystemA set of principles that provides a systematic, proactive approach guiding government agencies at all levels, non-governmental organizations, and the private sector to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life or property and harm to the environment.

National Response FrameworkA guide to how the Nation conducts all-hazards response.

National Weather ServiceThe federal agency which provides localized weather information to the population, and during a weather-related emergency, to state and local emergency management officials.



Nongovernmental Organization An entity with an association that is based on interests of its members, individuals, or institutions. It is not created by a government, but it may work cooperatively with government. Such organizations serve a public purpose, not a private benefit. Examples of non-governmental organizations include faith-based charity organizations and the American Red Cross. Non-governmental organizations, including voluntary and faith-based groups, provide relief services to sustain life, reduce physical and emotional distress, and promote the recovery of disaster victims. Often these groups provide specialized services that help individuals with disabilities. Non-governmental organizations and voluntary organizations play a major role in assisting emergency managers before, during, and after an emergency.

PreparednessA continuous cycle of planning, organizing, training, equipping, exercising, evaluating, and taking corrective action in an effort to ensure effective coordination during incident response. Within the National Incident Management System, preparedness focuses on the following elements: planning; procedures and protocols; training and exercises; personnel qualification and certification; and equipment certification.

Prevention Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice.

Private SectorOrganizations and individuals that are not part of any governmental structure. The private sector includes for-profit and not-for-profit organizations, formal and informal structures, commerce, and industry.

Protocol A set of established guidelines for actions (which may be designated by individuals, teams, functions, or capabilities) under various specified conditions.

Public Information OfficerA member of the Command Staff responsible for interfacing with the public and media and/or with other agencies with incident-related information requirements.



Recovery The development, coordination, and execution of service- and site-restoration plans; the reconstitution of government operations and services; individual, private-sector, nongovernmental, and public assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental, and economic restoration; evaluation of the incident to identify lessons learned; post-incident reporting; and development of initiatives to mitigate the effects of future incidents.

Reimbursement A mechanism to recoup funds expended for incident-specific activities.

Resources Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an Emergency Operations Center.

Response Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice.

Shelter in PlaceIn the event of a large chemical spill or a biological weapons attack, the safest course of action may be to “shelter in place.” Close all windows and doors, arrange to get HVAC systems shut down and remain in the indoor safe area until you receive further instructions.

State of EmergencyThe condition declared by the Governor when, in his judgment, a threatened or actual disaster in any part of the state is of sufficient severity and magnitude, to warrant disaster assistance by the state, to supplement local efforts to prevent/alleviate loss of life and property damage.

Superfund Amendments and Reauthorization Act of 1986Established federal regulations for the handling of hazardous materials.



Terrorism As defined in the Homeland Security Act of 2002, activity that involves an act that is dangerous to human life or potentially destructive of critical infrastructure or key resources; is a violation of the criminal laws of the United States or of any State or other subdivision of the United States; and appears to be intended to intimidate or coerce a civilian population, to influence the policy of a government by intimidation or coercion, or to affect the conduct of a government by mass destruction, assassination, or kidnapping.

ThreatNatural or manmade occurrence, individual, entity, or action that has or indicates the potential to harm life, information, operations, the environment, and/or property.

Tornado WarningA tornado warning indicates a tornado has been sighted or is spotted on radar. Listen for local weather forecasts so that you know if you will be affected. You should be prepared to take cover immediately.

Tornado WatchA tornado watch indicates that conditions are right for a tornado to develop. When a tornado watch is issued, you should prepare to take cover.

Unified CommandAn Incident Command System application used when more than one agency has incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the UC, often the senior persons from agencies and/or disciplines participating in the UC, to establish a common set of objectives and strategies and a single Incident Action Plan.

Volunteer For purposes of the National Incident Management System, any individual accepted to perform services by the lead agency (which has authority to accept volunteer services) when the individual performs services without promise, expectation, or receipt of compensation for services performed. See 16 U.S.C. 742f(c) and 29 CFR 553.101.



5.13 Appendix M – List of AcronymsAAR/IP After Action Report/Improvement Plan

AED Automated External Defibrillator

AHT Animal Health

ANSI American National Standards Institute

APHIS Animal and Plant Health Inspection Service

AVIC Area Veterinarian in Charge

CEOC Commonwealth Emergency Operations Center

CERCLA Comprehensive Environmental Response Compensation and Liability Act

CERT Campus Emergency Response Team

CFSB Community Financial Services Bank

CHMM Certified Hazardous Material Manager

CO2 Carbon Dioxide

CPR Cardiopulmonary Resuscitation

DES Disaster Emergency Services

DOT Department of Transportation

EAS Emergency Alert System

EHV-1 Equine Herpes Virus – 1

EMI Emergency Management Institute

EMS Emergency Medical Service

EOC Emergency Operations Center

EOP Emergency Operations Plan

EPA Environmental Protection Agency

ESF Emergency Support Function



ESH Environmental Safety and Health

FCC Federal Communications Commission

FEMA Federal Emergency Management Agency

HBC Housing Building and Construction

HSEEP Homeland Security Exercise and Evaluation Program

HSPD Homeland Security Presidential Directive

HVAC Heating, Ventilation, and Air Conditioning

IAP Incident Action Plan

IC Incident Commander

ICP Incident Command Post

ICS Incident Command System

IS Independent Study

JIC Joint Information Center

KY Kentucky

KYDEP Kentucky Department for Environmental Protection

KYEM Kentucky Emergency Management

LEL Lower Explosive Limit

MOU Memorandums of Understanding

MSA Mine Safety Appliance

MSDS Material Safety Data Sheet

MSU Murray State University

NFPA National Fire Protection Association

NIMS National Incident Management System

NIOSH National Institute for Occupational Safety and Health



NOAA National Oceanic and Atmospheric Administration

NRF National Response Framework

NWS National Weather Service

OSHA Occupational Safety and Health Administration

P.A. Public Announcement

PCB Polychlorinated Biphenyls

PIO Public Information Officer

PPE Personal Protective Equipment

PVC Poly Vinyl Chloride

R.A. Resident Assistants

RCRA Resource Conservation and Recovery Act

R.D. Resident Directors

RSO Radiation Safety Officer

SARA Superfund Amendments and Reauthorization Act

SCBA Self Contained Breathing Apparatus

SITREPS Situational Reports

SMS Short Message Service

UC Unified Command

USDA U.S. Department of Agriculture

USEM United States Environmental Management

VHF Very High Frequencies


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