MUNICIPALITY of North Agenda COWICHAN€¦ · (Folio 16482-000). 5. Staff Reports 7-11 13-15 17-19...

AgendaMUNICIPALITY of NorthCOWICHAN

Meeting Regular Council

Date Wednesday, June 3, 2009

Time 1:30 p.m.

Place Municipal Hall - Council Chambers

Page

1. Approval of AgendaRecommendation: that Council approve the agenda as circulated.

2. Adoption of MinutesRecommendation: that Council adopt the minutes of the meeting held May 20, 2009.

3. Introduction of Late ItemsRecommendation: that Council add the following late items to the agenda:

4. Public Meetings and Hearings4.1 Development Variance Permit (3336 Cowichan Lake Road)

Recommendation: (following receipt of public input, if any)that Council issue a development variance permit (to vary section 58(6)(a) of the Zoning Bylaw) to reduce the minimum required side yard setback from 2.0 metres (6.56 feet) to 1.765 metres (5.79 feet), for the property owned by John Venema, at 3336 Cowichan Lake Road. (Folio: 02194-000).

4.2 Development Variance Permit (3212 & 3214 Dogwood Road) Recommendation: (following receipt of public input, if any)that Council issue a development variance permit (to vary section 56(6)(a) of the Zoning Bylaw) to reduce the minimum required front yard setback from 6.0 metres (19.68 feet) to 3.9 metres (12.80 feet), for the property owned by Eric and Cornelia Veistrup, at 3212 & 3214 Dogwood Road. (Folio 16482-000).

5. Staff Reports

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13-15

17-19

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June 3, 2009 Regular Council Meeting Agenda

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5. Staff Reports5.1 Sports Wall of Fame

Recommendation: that Council modify the membership criteria of the Terms of Reference for the Sports Wall of Fame Panel, so that the Panel is comprised of one member of Council and seven members of the community at large.

5.2 2008 Statement of Financial Information Recommendation: that Council approve the 2008 Statement of Financial Information.

5.3 Award of Tender - Utility Van Recommendation: that Council accept the May 19, 2009 tender from P& R Truck Centre, to supply a 2009 Mitsubishi Fuso FE 180 cab forward van, in the amount of $83,188.84, including trade and all taxes.

5.4 Award of Tender - Truck Recommendation: that Council accept the May 21, 2009 tender from Berk's Intertruck Ltd., to supply a 2008 GMC C8500 cab and chassis, in the amount of $107,034.00, including trade and all taxes.

5.5 Award of Tender - Truck Recommendation: that Council accept the May 21, 2009 tender from Berk's Intertruck Ltd., to supply a 2010 GMC C8500 cab and chassis, in the amount of $112,634.00, including trade and all taxes.

5.6 Award of Tender - Sander Recommendation: that Council accept the May 4, 2009 tender from Falcon Equipment Ltd., to supply a 2009 Henderson FSH 1 304ss sander, in the amount of $21,844.80, including all taxes.

5.7 Award of Logging Contract Recommendation: that Council authorize the Mayor and Director of Administration to sign an agreement with Millstone Contracting Ltd. to harvest an estimated 1,300 cubic metres of conifer and hardwood logs, from Mount Prevost (Block P-751), at a weighted average cost of $28.30 per cubic metre, effective June 4, 2009, to April 30, 2010.

5.8 Licence of Occupation - Bird's Eye Cove Farm Ltd. Recommendation: that council approve, and authorize the Mayor and Director of Administration to sign, a Licence of Occupation with Bird's Eye Cove Farm Ltd., to access North Cowichan's Municipal Forest Reserve for forest management activities and forest fire fighting activities, subject to the conditions set out in the Municipal Forester's May 27, 2009 report.

6. Correspondence

6.1 Print Donation Recommendation: that Council donate an E.J. Hughes framed poster to Providence Farm, for its June 20, 2009 auction and Annual Wild West Hoedown fundraiser.

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6. Correspondence6.2 Receive and File

Recommendation: that Council receive and file correspondence not separately dealt with.

7. Committee Reports

7.1. Administration & Finance Committee7.1.1 Print Donation

Recommendation: that Council donate an E.J. Hughes framed poster to the Lee Hayes Memorial Golf Tournament, for its June 12, 2009 live auction to raise funds for the Canadian Cancer Society.

7.2. Advisory Planning Commission

7.2.1 Minutes - May 22 Recommendation: (Review Minutes)

7.3. Agricultural Advisory Committee


7.4. Athletic Commission7.4.1 Minutes - May 14

Recommendation: (Review Minutes)

7.5. Chemainus Recreation Needs Assessment Committee


7.6. Economic Development Committee

7.6.1 Minutes - May 11 Recommendation: (Review Minutes) Note the recommended resolution was passed by Council on May 20, 2009.

7.7. Parks and Recreation Commission


7.7.2 Proposed Pier - Fuller Lake Recommendation: that Council endorse, in principle, the construction of a fishing and wildlife viewing pier at Fuller Lake, subject to: 1) availability of outside funding; 2) staff working with

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7.7. Parks and Recreation Commissionthe proponent to consider location options for the pier; and 3) addressing concerns raised by the Parks and Recreation Commission (including maintenance, safety, liability, and possible conflicts with adjacent property owners).

7.7.3 Willow Street Planters Recommendation: that Council support, in principle, the removal and replacement of trees in three brick planters along Willow Street, subject to a review of costs by the Parks and Recreation Director, and availability of funding in the 2009 Parks and Recreation maintenance budget.

7.7.4 Proposed Fee Amendments - Fuller Lake Arena Recommendation: that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase the user fees at Fuller Lake Arena as outlined in the Deputy Parks and Recreation Director's April 20, 2009 report, with the exception of the following categories, which will remain at the current rate:

1. children (12 and under),2. parent and tot session; and,3. seniors.

Recommendation: that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase all Fuller Lake Arena rental fees on statutory holidays by 50%.

7.7.5 Proposed Fee Increases - Crofton Pool Recommendation: that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase fees and charges at the Crofton Outdoor Pool, as outlined in the Deputy Parks and Recreation Director's May 8, 2009 report; and further, that Council support the deletion of swimming lesson fees for the Crofton Pool.

7.7.6 Proposed Fee Increases - Cowichan Aquatic Centre Recommendation: that Council direct staff to prepare a bylaw to amend the Fees and Charges Bylaw, to increase fees at the Cowichan Aquatic Centre, as outlined in the Deputy Parks and Recreation Director's May 14, 2009 report.

7.8. Technical Planning Committee7.8.1 Minutes - May 26


7.8.2 Temporary Trailer Permit Recommendation: that Council issue a temporary trailer permit to Clayton and Emma Twamley for 7221 Bell McKinnon Road (Folio: 05723-201), to accommodate a family member with failing health, subject to the following:

1. receiving Ministry of Health approval of the septic system

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7.8. Technical Planning Committeeto service the trailer;

2. meeting municipal building requirements; and,3. providing written agreement that the trailer will be removed

from the property after it is no longer need for the stated purpose.

8. Other Reports8.1 Minutes - May 13 (Cowichan Valley Regional District)


8.2 Minutes - May 14 (Island Savings Centre Commission) Recommendation: (Review Minutes)

9. Bylaws

9.1 Bylaw No. 3383 - 1st & 2nd Readings Recommendation: that Council read a first and second time Bylaw No. 3383, being the "Zoning Amendment Bylaw No. 3383 (No. 4 - Miscellaneous), 2009".

9.2 Bylaw No. 3386 - 1st, 2nd & 3rd Readings Recommendation: that Council read a first, second and third time Bylaw No. 3386, being the "Fees and Charges Amendment Bylaw (No. 2), 2009".

9.3 Bylaw No. 3387 -1st & 2nd Reading Recommendation: that Council read a first and second time Bylaw No. 3387, being the "Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009".

10. Notice of Motions

11. New Business

12. Question Period

13. Committee of the Whole13.1 Move into committee

Recommendation: that Council move into Committee of the Whole.

13.2 Regional Board Issues Recommendation: (For Discussion)

13.3 Grant in Aid Request - Cowichan Exhibition Recommendation: that Council refer the request from the Cowichan Exhibition Society to the Administration and Finance Committee to consider providing a grant in 2010 to reimburse the Society for some or all of its development and building permit fees.

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13. Committee of the Whole13.4 Rise and Report

Recommendation: that the Committee rise and report, and that Council adopt the report of the Committee.

14. Closed SessionRecommendation: that Council close the meeting to the public to consider matters under section 90(1) (a), (e), (g), (i) and (k) of the Community Charter.

15. AdjournmentRecommendation: that the meeting adjourn.

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Minutes MUNICIPALITY of NorthCOWICHAN

Meeting Regular Council Date Wednesday, May 20, 2009 Time 1:30 p.m. Place Municipal Hall - Council Chambers

Members Present Mayor Tom WalkerCouncillor Garrett ElliottCouncillor Ruth HartmannCouncillor Dave HaywoodCouncillor John KouryCouncillor George SeymourCouncillor Al Siebring

Staff Present Jim Dias, Chief Administrative Officer (CAO)Mark Ruttan, Director of Administration / Deputy CAOJohn MacKay, Director of Engineering & OperationsPeter Nilsen, Assistant Municipal Engineer

Approval of Agenda

It was moved, seconded and carried, that Council approve the agenda as circulated.

Adoption of Minutes

It was moved, seconded and carried, that Council adopt the minutes of the Regular meeting held May 6, 2009 and the Special Council meeting held May 12, 2009.

Introduction of Late Items

It was moved, seconded and carried, that Council add the following late items to the Regular agenda:12.4 Tax Notice Insert - Questionnaire 12.5 Grant Application - Community Adjustment Fund 12.6 Rezoning Application - Go-Kart Hours and the following late items to the Closed agenda:3.1 Scholarship and Bursaries Awards s.90(1)(b) of the Community Charter3.2 Proposed Service Discussion s.90(1)(k) of the Community Charter3.3 Legal Advice/Litigation s.90(1)(g) and (i) of the

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Minutes - May 20

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May 20, 2009 Regular Council Meeting Minutes

Community Charter

Public Meetings and Hearings

Crofton Land Exchange - Geo-Tech Industries Inc.0910-20 CHA/0930-20 EDM

It was moved, seconded and carried, that Council approve reciprocal purchase agreements to sell 6 vacant lots on Edmund Street, in exchange for 1537 Chaplin Street; and further, that Council authorize the Mayor and Director of Administration to sign all required documents to complete this land exchange.

Bylaw No. 3379 - AdoptionFile: 3900-50 RC

Staff advised Council that the Municipality received four written submissions from the public concerning this proposal before the public meeting. Mayor Walker invited input from the applicant and public on whether Council should close Peterson Street and remove highway dedication. Mr. Matt White reiterated his written expression of interest in purchasing a portion of the closed road. It was moved, seconded and carried, that Council adopt Bylaw No. 3379, being the "Road Closure and Highway Dedication Removal Bylaw (Peterson Street), 2009".

Staff Reports

Tender - Gilana PlaceFile: 5400-20 GIL

It was moved, seconded and carried, that Council accept the tender from Stone Pacific Contracting Ltd., in the amount of $135,985.50,including GST, to undertake site servicing of the proposed municipal subdivision on Gilana Place.

Licence of Occupation - Municipal Forest ReserveFiel: 8920-90 CVAC

It was moved, seconded and carried, that Council approve, and authorize the Mayor and Director of Administration to sign, a Licence of Occupation to permit the organizers of the Cowichan Challenge Triathlon to conduct trail running races in the Cottonwood Road block of the Municipal Forest Reserve, on July 5, 2009, subject to the conditions set out in the Municipal Forester's May 13, 2009 report.

Canadian Shellfish Sanitation ProgramFile: 5280-01 CSSP

It was moved, seconded and carried, that Council approve, and authorize the Mayor and Director of Administration to sign, a conditional management plan agreement with the Canadian Food Inspection Agency, Fisheries and Oceans Canada, Environment Canada and the Ministry of Environment, for the Crofton Sewage Treatment Plant.

Committee Reports

Economic Development Committee

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Minutes - May 20

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Official Community PlanFile: 6480-20 OCP

It was moved and seconded, that Council hold a meeting with the business community, before the end of June, to receive input from them with respect to their concerns regarding the proposed Official Community Plan. It was moved, seconded and carried, that Council strike the words "from them with respect to their concerns". The original motion, as amended, was then put and carried to read "that Council hold a meeting with the business community, before the end of June, to receive input regarding the proposed Official Community Plan".

Harbours Commission

Reserved Parking - Crofton WharfFile: 0920-20 CROF

It was moved, seconded and carried, that Council support the reservation of 12 parking spaces for the Crofton Wharf users.

Technical Planning Committee

Rezoning - 3192 Malcolm RoadFile: 3360-20 09.03

It was moved, seconded and carried, that Council direct staff to draft a bylaw to rezone 3192 Malcolm Road (Folio: 15530-000), from Rural Residential (R1) zone to Residential One and Two-Family (R3) zone.

Bylaws

Bylaw No. 3375 - AdoptionFile: 3900-50 RC

It was moved, seconded and carried, that Council adopt Bylaw No. 3375, being the "Road Closure and Removal of Highway Dedication Bylaw (Cowichan Lake Road), 2009.

Bylaw No. 3376 - AdoptionFile: 3360-20 09.01

It was moved, seconded and carried, that Council adopt Bylaw No. 3376, being the "Zoning Amendment Bylaw (No. 3 - George Street), 2009".

Committee of the Whole

Move into committeeIt was moved, seconded and carried, that Council move into Committee of the Whole. (2:20 p.m.)

Tax Notice Insert - QuestionnaireFile: 0550-20 PTR

The Committee reviewed a memo dated May 20, 2009 from the CAO recommending, on behalf of the Property Tax Restructuring Committee, that North Cowichan insert a questionnaire with the annual property tax notice. It was moved, seconded and carried (Councillor's Haywood and Siebring opposed), that Council support the Property Tax Restructuring Committee sending out a questionnaire with the annual property tax notice.

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Minutes - May 20

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Grant Application - Community Adjustment FundFile: 1670-01

The Committee discussed whether to apply for a grant from the Community Adjustment Fund for intensive silviculture within the Municipal Forest Reserve. It was moved, seconded and carried, that Council apply for a grant from the Community Adjustment Fund for intensive silviculture within the Municipal Forest Reserve.

Rezoning - Go-Kart HoursFile: 3360-20 08.14

Councillor Seymour said Dorothy Alexander wants a slight extension on hours of operation for the proposed go-kart facility. The Committee agreed to look at this some time in the future.

Rise and ReportIt was moved, seconded and carried, that the Committee rise and report, and that Council adopt the report of the Committee. (3:15 p.m.)

Closed Session

It was moved, seconded and carried, that Council close the meeting to the public to consider matters under section 90(1)(a), (e), (g) and (i) of the Community Charter. Council rose from its closed session without reporting at 3:25 p.m.

Committee of the Whole

Move into CommitteeIt was moved, seconded and carried, that Council move into Committee of the Whole. (3:26 p.m.)

Delegation - Jean CrowderFile: 0530-30 DEL

Jean Crowder, MP, spoke to the Committee of the Whole to provide Council with an update of federal government initiatives that affect or may impact local government.

Rise and ReportThe Committee rose and Council closed the meeting to the public at 3:50 p.m. to consider matters under sections 90(1)(a), (e), (g) and (i) of the Community Charter.

Closed Session

Committee AppointmentFile: 0550-20 AAC

Council rose from its closed session at 6:45 p.m. and reported on the following resolution: It was moved, seconded and carried, that Council appoint Marcel Fleurie to fill the current vacancy on the Agricultural Advisory Committee for a one-year term expiring on April 30, 2010.

Adjournment

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Minutes - May 20

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Minutes certified correct

Adjourn It was moved, seconded and carried, that the meeting adjourn. (6:45 p.m.)

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Minutes - May 20

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NoticeMUNICIPALITY of

COWICHAN

Date May 20, 2009

Place Council Chambers, Municipal Hall

Date & Time June 3, 2009 at 1:30 p.m.

Meeting Development Variance Permit for 3336 Cowichan Lake Road, Duncan BC

File: 3080-20 09.03

Folio: 2194.000

Notice is given under Section 922(4) of the Local Government Act, that the North Cowichan Council

proposes to issue a development variance permit at its regular meeting at 1:30 p.m. on Wednesday,June 3, 2009 at the Municipal Hall, 7030 Trans Canada Highway, Duncan BC.

Purpose of the Permit

To vary Section 58(6)(a) of the Zoning Bylaw to reduce the minimum permitted side yard setback of a

principal building in the Residential One and Two Family (R3) Zone from 2.0 metres (6.56 feet) to

1.765 metres'(5.79 feet) as shown on the reverse side to permit the construction of a workshop.

Subject Property

Civic Address: 3336 Cowichan Lake Road Folio: 2194.000

Legal Description: Lot 1, Section 20, Range 4, Quamichan District, Plan 30275Parcel Identifier Number: 001-280-180

Inspection of Permit

A copy of the application, draft permit and related documents may be inspected in the Planning

Department on May 21 to 22, 25 to 29 and June 1 to 2, 2009 between the hours of 8:00 a.m. to 4:30 p.m.

1908

0^200' Radiu

Owners and occupants of properties

within the 200 ft radius line will

receive a copy of this notice.

Decision

The Municipal Council will hear from the public in the Council Chambers on June 3, 2009 at 1:30 p.m.

prior to making a decision on the application. If you believe your interests will be affected by theproposed permit, you may attend and speak on matters pertinent to the permit. You may also provideyour written comments to Chris Hall, Director of Planning by email to [email protected] or bymail received prior to 4:30 p.m. on June 2, 2009.

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4

Ph 250-746-3100 Fax 250-746-3133 www.northcowlchan.bc.ca

Development Variance Permit (3336 Cowichan Lake Road)

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North Side View

East Side View

S-E Side View

No addition

Schedule No. 1

Site Plan and Building Elevations

North Side View

East Side View

S-E Side View

S-W Side View

With addition

COWICHAN LAKE ROAD

\

Site Plan


Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca


of 169

Municipality of

North Cowichan

Development Variance Permit(09.03)

7030 Trans Canada Highway, Box 278

Duncan, BC V9L3X4

Tel 250 746 3100 Fax 250 746 3133

www.northcowichan.bc.ca

To:

Subject Property:

John Venema

3336 Cowichan Lake Road, Duncan BC

(Folio No. 2194.000) ,,

This permit is issued subject to compliance with

This permit applies only to the lands describ

development thereon (hereinafter called the

Lot 1, Section 20, Range 4, Quamicha

Pursuant to Section 922 of the Lo

Section 58(6)(a) of the Zoning B

from 2.0 metres (6.56 feet) to 1.

as shown on Schedule 1.

This permit is not a buildin

This permit was approved on (d

lorth Cowichan bylaws.

, and any buildings, structures, and other

Ian 30275 - PID: 001-280-180

ntAct (RSBC 1996, c. 323), this permit varies

g the minimum permitted side yard setback

litres (5.79 feet) to permit the construction of a workshop

of Council approval) and issued on (date of issue).

Pursuant to Section 926(1) of the Local Government Act, this permit lapses on (2 years from

date of issue) if the permit holder does not substantially start any construction with respect towhich this permit was issued.

The Corporation of the District of North Cowichan

Designated Municipal Officer

(Imprint of Official Seal)

3080_20 09.03 Permit.wpd


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NoticeMUNICIPALITY of

COWICHAN

Date May 20, 2009

Place Council Chambers, Municipal Hall

Date & Time June 3, 2009 at 1:30 p.m.

Meeting Development Variance Permit for 3212/3214 Dogwood Road, Chemainus BC

File: 3080-20 09.04

Folio: 16482.000

Notice is given under Section 922(4) of the Local Government Act, that the North Cowichan Councilproposes to issue a development variance permit at its regular meeting at 1:30 p.m. on Wednesday,June 3, 2009 at the Municipal Hall, 7030 Trans Canada Highway, Duncan BC.

Purpose of the Permit

To vary Section 56(6)(a) of the Zoning Bylaw to reduce the minimum permitted front yard setback for aprincipal building in the Residential Rural (R1) Zone from 6.0 metres (19.68 feet) to 3.9 metres (12.80feet) as shown on the reverse side.

Subject Property

Civic Address: 3212/3214 Dogwood Road Folio: 16482.000

Legal Description: Lot 3, Section 20, Range 4, Chemainus District, Plan 32135Parcel Identifier Number: 001-097-857

Owners and occupants of properties

within the 200 ft radius line will

receive a copy of this notice.

Inspection of Permit

A copy of the application, draft permit and related documents may be inspected in the PlanningDepartment on May 21 to 22, 25 to 29 and June 1 to 2, 2009 between the hours of 8:00 a.m. to 4:30 p.m.

Decision

The Municipal Council will hear from the public in the Council Chambers on June 3, 2009 at 1:30 p.m.prior to making a decision on the application. If you believe your interests will be affected by the

proposed permit, you may attend and speak on matters pertinent to the permit. You may also provideyour written comments to Chris Hall, Director of Planning by email to [email protected] or bymail received prior to 4:30 p.m. on June 2, 2009.



Development Variance Permit (3212 & 3214 Dogwood Road)

of 169

&Mrs.E

VEISTRUP

DATE:

28janO9

FILE:

3670.skt

PLANOFPROPOSED

SUBDIVISIONOFPART

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20,

RANGE

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ISDISTRICT]

PLAN

3.2135'

Civic

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-3195

Malcolm

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Cheaainus

(PID001-097-857)

Scale

=1:500

LEGEND

All

distances

are

inmetres

anddecimals

thereof.

Dimensions

are

approximate

and

subject

to

change

upon

final

survey.

Elevations

are

Geodetic,

derived

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monutaent

4448

(etev

=35.707m

geodetic).

Contours

are

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at

0.5m

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BOWERS

&ASSOCIATES

2856

CASWELL

STREET.

CHEMAINUS,

B.C.,

VOR

IK3

PHONE/FAX:

246-4928


of 169

Municipality of

North Cowichan


Duncan, BC V9L3X4

Tel 250 746 3100 Fax 250 746 3133

www.northcowichan.bc.ca

Development Variance Permit(09.04)

To:

Subject Property:

Eric & Cornelia Veistrup

3212/3214 Dogwood Road, Chemainus BC

(Folio No. 16482.000)

1.

2.

3.

5.

6.

orth Cowichan bylaws,

any buildings, structures, and other

Ian 32135 - PID: 001-097-857

ntAct (RSBC 1996, c. 323), this permit varies

hg the minimum permitted front yard setback

res (12.80 feet) as shown the attached survey plan

d January 28, 2009.

This permit is not a buildinc

This permit was approved on (date of Council approval) and issued on (date of issue).

Pursuant to Section 926(1) of the Local Government Act, this permit lapses on (2 years from

date of issue) if the permit holder does not substantially start any construction with respect to

which this permit was.

This permit is issued subject to compliance with

This permit applies to the lands described b

development thereon (hereinafter called the

Lot 3, Section 20, Range 4, Chemainus

Pursuant to Section 922 of the L

Section 56(6)(a) of the Zoning

from 6.0 metres (19.68 feet) to

prepared by Bowers and As


Designated Municipal Officer

(Imprint of Official Seal)

3080_20 09.04 PermH.wpd


of 169

of 169

Report

Date

To

From

Subject

May 22, 2009

Council

Mary Beth MacKenzie, Deputy Clerk

Sports Wall of Fame

MUNICIPALITY of #VO/l/7

COWICHAN

File: 0550-30 SWF

Endorsed:

Purpose

The purpose of this report is to modify the membership of the Terms of Reference for the Sports Wall

of Fame Panel by changing "the Chair of the Parks and Recreation Commission" to "one member of

Council."

Analysis

The Sports Wall of Fame Panel makes recommendations to Council on individuals and teams that

have attained high achievement or made significant contribution to athletics within North Cowichan,

British Columbia, Canada, or the world.

In 2007, Council established the "Sports Wall of Fame Panel" comprised of eight voting members:

the Chair of the Parks and Recreation Commission; and

• seven members of the community at large

Section 142 of the Community Charter requires that at least one member of a select committee must

be a member of Council. Because the Chair of the Parks and Recreation Commission is not always a

member of Council, the Panel will not always satisfy the select committee requirement that it contain

at least one member of Council.

At its inaugural meeting in December 2008, Ruth Hartmann was appointed to the Sports Wall of Fame

Panel, necessitating the need to modify the membership of the Terms of Reference for the Sports

Wall of Fame. Councillor Hartmann had previously been the Chair of the Sports Wall of Fame Panel

in her role as Chair of the Parks and Recreation Commission. Councillor Garrett Elliott is the current

Chair of the Parks and Recreation Commission, but Mayor Walker has confirmed that he would like

Councillor Hartmann to continue sitting on the Sports Wall of Fame.

Recommended Resolution:

That Council modify the membership in the Terms fo Reference for the Sports Wall of Fame Panel, so

that the Panel must be comprised of one member of Council and seven members of the community at

large.

Mary Beth MacKenzie

Deputy Clerk

7030 Trans Canada Highway, Box 278 North Cowichan, BC V9L 3X4


Sports Wall of Fame

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of 169

ReportMUNICIPALITY of A/O/Tl?

COWICHAN

Date May 11, 2009

To Mayor and Council

From M. Frame, Director of Finance

Subject 2008 Statement of Financial Information

File 1870-02

Endorsed by

Purpose

Background

To present the 2008 Statement of Financial Information to Council for approval.

The Financial Information Act requires that a Statement of Financial Information be

approved by Council and sent to the Ministry of Community Services no later than

June 30, 2008. The report must include:

Management Report

Remuneration and Expense Report

Payments to Suppliers

Statement of Guarantee and Indemnity Agreements

Statement of Severance Agreements

Statement of Financial Information

The balance of the information required is in the consolidated financial statements

which form part of the Statement of Financial Information.

Recommendation

That Council approve the 2008 Statements of Financial Information.

2007 SOFI report.wpd

7030 Trans Canada Highway, Box 278, North Cowichan, BC V9L 3X4


2008 Statement of Financial Information

of 169

of 169

Corporation of the

District of North Cowichan 7030 Trans Canada Highway

Box 278, Duncan, B.C. V9L 3X4

Statement of Financial Information

for the year ended, December 31> 2008

1 Management Report

2 Remuneration and Expenses paid to or on behalf of employees

3 Payment to Suppliers of Goods and Services

4 Statement of Guarantee and Indemnity Agreements (nil report)

5 Statement of Severance Agreements

6 Statement of Financial Information Approval

M. Frame

Director of Finance


of 169

Municipality of

North Cowichan


Duncan BC V9L3X4

Tel 250 746 3100 Fax 250 746 3133

www. northcowichan.be. ca

DISTRICT OF NORTH COWICHAN

MANAGEMENT REPORT

The financial statements contained in this Statement of Financial Information under the Financial

Information Act has been prepared by management in accordance with generally accepted

accounting principles and the integrity and objectivity of these statements are management's

responsibility. Management is also responsible for all the statements and schedules, and for

ensuring that this information is consistent, where appropriate, with the information contained in the

financial statements.

Management is responsible for implementing and maintaining a system of internal controls to

provide reasonable assurance that reliable financial information is produced.

The Municipal Council is responsible for ensuring that management fulfils its responsibilities for

financial reporting.

The external auditors, Hayes Stewart Little & Co., conduct an independent examination, in

accordance with generally accepted auditing standards, and express their opinion on the financial

statements. Their examination does not relate to the other schedules and statements required by

the Act. Their examination includes a review and evaluation of the corporation's system of internal

control and appropriate tests and procedures to provide reasonable assurance that the financial

statements are presented fairly.

On behalf of The Corporation of the District of North Cowichan,

Mark Frame

Director of Finance

May 12, 2009


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Corporation of the District of North Cowichan

Schedule showing the remuneration and expenses

Paid to or on behalf of each employee

For the year ended December 31, 2008

1 Elected Officials

2 Other Employees (Excluding those listed in Part 1 above)

3 Reconciliation

2008 SOFI

Remuneration Prepared under the Financial Information Regulation, Schedule 1, subsection 6(2). (3),(4),(5) and (6)


of 169

Corporation of the District of North Cowichan

Schedule showing payments made for the

Provision of Goods and Services

For the year ended December 31, 2008

1 Alphabetical list of suppliers who received aggregate payments exceeding $25,000

Supplier Name Aggregate amount paid to supplier

See attached list $ 53,820,535

2 Consolidated Total paid to suppliers who received aggregate payments of $25,000 or less

$ 3,608,032

3 Total of payments to suppliers for grants and contributions exceeding $25,000

4 Reconciliation

Total 57,428,567

2008SOFI1

Goods and Services

Prepared under the Financial Information Regulation, Schedule 1, section 7,

and the Financial Information Act, section 2.


of 169


YTD Paid Report

Supplier Code

Categories

From : AAAV000

To : ZURIOOO

From : E - Employee

To : W - WCB

AP5070

Date : May 05, 2009

Page : 1

Time : 3:50 pm

Sequence : By Name Date Range From : 01-Jan-2008

To:31-Dec-2008

Suppress Printing for $ Under 25,000.00

Supplier Code Name Total

BCLT023

REFU000

BCLT022

AROE000

ACKL000

ACOU000

ACTI007

ADVE000

ANDR000

APPL004

ARMT000

BCAS000

BCHY000

BCHY002

BELTOOO

BERKOOO

BORROOO

BOULOOO

BOWM002

BRAD001

BRENOOO

BUTLOOO

CCON000

CANA085

CANT001

CAPIOOO

CCIN000

CENT000

CHEM074

CHEM003

CHEN001

CHES000

CHEV000

CITY001

CLEAOOO

COAS000

COAS012

COAS001

COAS002

CORI003

CORI000

CORP001

COWI118

COWI073

COWI008

CULLOOO

DANSOOO

DAVI001

DAVI015

DBPEOOO

DELCOOO

DGRE0O0

DIAM002

DISC001

0774007 BC LTD

4REFUEL CANADA LTD

553836 BC LTD DBA MAPLE BAY MARINA

A ROE & SONS EXCAVATING

ACKLANDS - GRAINGER INC

ACOUSTIC SOLUTIONS INC

ACTIVE NETWORK

ADVENTURE DESIGN LTD

ANDREW SHERET LTD

APPLEWOOD DEVELOPMENT CORP

ARMTEC LIMITED PARTNERSHIP

BC ASSESSMENT AUTHORITY

BC HYDRO •

BC HYDRO

BELTON'S CUSTOM MILLWORK LTD

BERK'S INTERTRUCK LTD

BORRETT BERK

BOULEVARD TRANSPORTATION GROUP

BOW-MEL CHRYSLER LTD

BRADSHAW CONSTRUCTION (1995) LTD

BRENNTAG CANADA INC

BUTLER BROS SUPPLIES LTD

C-1 CONTRACTORS LTD

CANADIAN UNION OF PUBLIC EMPLOYEES LOCAL 358

CANTEST LTD

CAPITAL CITY PAVING LTD

CC INVESTMENTS LTD

CENTRAL GLASS (DUNCAN) LTD

CHEMAINUS BUSINESS IMPROVEMENT AREA

CHEMAINUS FESTIVAL OF MURALS SOCIETY

CHEN (DBA WILCO COMPUTER SERVICES INC)

CHESTERFIELD SPORTS SOCIETY

CHEVRON CANADA LTD

CITY OF DUNCAN

CLEAN SWEEP SERVICES

COAST (VI) ENVIRONMENTAL LTD

COAST HYDROVAC

COASTAL ANIMAL CONTROL SERVICES OF BC LTD

COASTAL COMMUNITY INSURANCE SERVICES (2007)

CORIX WATER PRODUCTS INC

CORIX WATER SYSTEMS

CORP OF THE DISTRICT OF NORTH COWICHAN

COWICAHAN VALLEY REGIONAL HOSPITAL DISTRICT

COWICHAN BAND SUPERINTENDENT TRUST

COWICHAN VALLEY REGIONAL DIST

CULLEN DIESEL POWER LTD

DAN'S PRECAST LTD

DAVID NIVEN GRADALL

DAVID STALKER EXCAVATING LTD

DB PERKS & ASSOCIATES LTD

DELCAN CORPORATION

DG REGAN & ASSOCIATES LTD

DIAMOND K TRUCKING

DISCOVERY MOTORS LTD DBA DISCOVERY HONDA

44,000.00

28,513.98

499,660.00

44,455.30

31,897.36

52,500.00

123,110.10

103,845.00

73,111.14

25,000.00

26,598.12

355,166.23

849,862.83

60,379.49

83,239.79

32,863.57

45,630.83

37,241.41

60,160.03

776,162.44

101,504.21

192,258.35

604,034.03

157,087.42

54,283.30

62,542.16

99,392.00

305,211.56

104,143.91

30,000.00

150,471.05

509,029.00

310.726.86

940,180.49

36,913.44

39.991.80

135,558.93

134,844.11

291.831.00

348,820.08

49,014.92

59,680.19

823,935.99

205,259.16

6.499.353.56

85.557.48

73,983.41

141,924.69

94.544.82

226,511.58

485,061.52

72,503.39

45.599.62

43.072.55


of 169


YTD Paid Report

Supplier Code

Categories

From : AAAVOOO

To : ZURIOOO

From : E - Employee

To : W WCB

AP5070

Date : May 05, 2009

Page : 2

Time : 3:50 pm

Sequence : By Name

Suppress Printing for $ Under

Date Range From : 01-Jan-2008

To:31-Dec-2008

25,000.00


DRAY000

DRIL000

DRYC000

DSSW000

DUNC000

DUNC035

DUNC002

EART000

EASY000

EBHO000

EDWA000

EECOOOO

ELLIOOO

EMCO000

EQUI0O0

EVER003

FIRS006

FISH002

GENI000

GRAP001

GUIL001

HAYE001

HBHA000

HIGH000

HOME001

HOUL001

HUBFOOO

ICBC000

IGOR000

IMPE005

INLAOOO

ISLA007

ISLA032

ITSTOOO

ITTW000

JACKOOO

JANIOOO

JOHEOOO

KATOOOO

KENEOOO

KERROOO

KONEOOO

LAKE003

LARROOO

LETTOOO

LIDSOOO

LOMB003

M&LP000

MACE002

MAIN001

MALT000

MANH003

MANU000

MCCA002

DRAYCOR CONSTRUCTION LTD

DRILLWELL ENTER PRISES LTD

DRYCO SYSTEMS INC

DSS WELDING & FABRICATING LTD

DUNCAN AUTO PARTS LTD

DUNCAN COWICHAN CHAMBER OF COMMERCE

DUNCAN PAVING LTD

EARTH WORKS LANDSCAPING

EASY LIVING INC

EB HORSMAN & SON

EDWARDS JANITORIAL SERVICESLTD

EECOL ELECTRIC (SASK) LTD

ELLISON EXCAVATING LTD

EMCO LIMITED

EQUITABLE LIFE

EVERGREEN FOREST SERVICES LTD

FIRSTLINE MORTGAGES

FISHER ROAD RECYCLING

GENIVAR CONSULTANTS LIMITED PARTNERSHIP

GRAPHIC OFFICE INTERIORS LTD.

GUILLEVIN INTERNATIONAL CO

HAYES STEWART LITTLE & CO

HB HARBOUR MANAGEMENT

HIGHWAY TIRE (1991) LTD

HOME HARDWARE BUILDING CENTRE - DUNCAN

HOULE ELECTRIC LIMITED

HUB FfRE ENGINES & EQUIPMENT LTD

ICBC

IGOR'S CONSTRUCTION LTD

IMPERIAL WELDING LTD

INLAND KENWORTH LTD

ISLAND HOSE & HYDRAULIC LTD

ISLAND TRAFFIC SERVICES

ITS TELECOM LTD

ITT W&WW

JACKSON A W

JANITORS WAREHOUSE

JOHEL BROS CONTRACTING LTD

KATO CONSTRUCTION LTD

KEN EVANS FORD SALES LTD

KERR WOOD LEIDAL

KONE INC

LAKE CONSTRUCTION LTD

LARRY GUHL EXCAVATING

LETTER BOX

LIDSTONE YOUNG ANDERSON

LOMBARD PRE-CAST LIMITED

M & L PAINTING LTD

MACER HOLDINGS LTD

MAINROAD SOUTH ISLAND CONTRACTING LTD

MALTESEN MASONRY LTD

MANHAS AMRIT S

MANULIFE FINANCIAL

MCCALLAN CONSTRUCTION SURVEY LTD

1,371,949.35

75,098.59

354,715.93

32,403.54

26,700.54

37,382.56

3,203,468.53

70,026.67

366,185.59

31,893.29

47,471.40

94,177.08

55,133.89

30,524.64

321,862.41

26,714.15

38,674.66

26,371.27

32,535.01

147,003.04

49,000.13

58,740.00

91,950.05

29,896.95

32,535.14

875,202.79

466,167.21

64,219.00

614,305.58

321,128.62

25,560.50

36,877.81

159,796.64

40,064.73

116,309.13

62,322.34

46,282.96

27,510.13

45,303.87

34,244.30

51,563.22

66,512.75

28,497.40

129,320.17

43,594.90

114,580.42

35,096.04

394,558.52

84,144.00

68,564.72

206.137.06

48,000.00

148,935.02

27.877.50


of 169


YTD Paid Report

Supplier Code

Categories

From : AAAV000

To: ZURIOOO

From : E - Employee

To : W - WCB

AP5070

Date : May 05, 2009

Page : 3

Time : 3:50 pm

Sequence : By Name Date Range From : 01-Jan-2008

To:31-Dec-2008



MEDI001

MIDI000

MILL008

MINI000

MUEL000

NCFD000

NCFD001

NELS003

NORT003

ORCH000

PRWE000

PACI023

PENS000

PETEOOO

PICT000

PREC003

PRIC000

PRIC002

PYEC000

RADI001

RECEOOO

RECE001

RECE003

RECTOOO

RICH026

ROBI008

SCHO002

SCHO001

SCOT018

SHAN003

SHUR000

SILV002

SOKKOOO

SOUT011

SOUT010

SQUA000

STAN007

STAN016

STEEOOO

STON006

STON001

SUNC001

SUPE009

SURE003

TAGZOOO

TANSOOO

TAYL001

TECHOOO

TELUOOO

TEMP000

TERA002

THESOOO

THER002

THUROOO

MEDICAL SERVICES PLAN OF BC

MID ISLAND GRAFFITI REMOVAL

MILLSTONE CONTRACTING LTD

MINISTER OF FINANCE

MUELLER FLOW CONTROL

NCFD CHEMAINUS HALL

NCFD CROFTON HALL

NELSON ROOFING & SHEET METAL LTD

NORTHWEST HYDRAULIC CONSULTANTS LTD

ORCHARDS CO INTRUST

P & R WESTERNSTAR

PACIFIC INDUSTRIAL MARINE LTD

PENSION CORPORATION

PETER BALJET GM CANADA

PICTORIAL/NEWS LEADER

PRECISION FIBRE STRUCTURES INC

PRICE'S ALARM SYSTEMS LTD.

PRICE'S SECURITY LOCKSMITHS (DUNCAN

PYE CONSTRUCTION LTD

RADIO WORKS

RECEIVER GENERAL FOR CANADA

RECEIVER GENERAL FOR CANADA - COMMISSIONER

RECEIVER GENERAL FOR CANADA - REVENUE CANADA

RECTEC INDUSTRIES INC

RICHARD J RECORD LTD

ROBINSON RENTALS & SALES

SCHO'S LINE PAINTING LTD

SCHOOL DISTRICT # 79

SCOTTISH LINE PAINTING LTD

SHANAHAN'S LIMITED PARTNERSHIP

SHUR-POWER ELECTRIC LTD

SILVIFOR RESOURCE CONSULTANTS

SOKKIA CORPORATION

SOUTH VANCOUVER ISLAND ASSESSMENT & REFERRAL

SOUTHERN RAILWAY VANCOUVER ISLAND

SQUARE ONE PAVING LTD

STAN HOLMAN BACKHOE SERVICE

STANTEC ARCHITECTURE LTD (SAL)

STEEL PACIFIC RECYCLING

STONE PACIFIC CONTRACTING LTD

STONE RIDGE SAND & GRAVEL

SUNCORP VALUATIONS

SUPERIOR EXCAVATING LTD

SURESPAN READY-MIX LTD

TAGZ CONTRACTING

TANSOR INDUSTRIAL PARK LTD

TAYLOR GRANITTO

TECHNOGYM USA

TELUS

TEMPEST DEVELOPMENT GROUP INC

TERASEN GAS

THE SOUND SOURCE & LIGHTRIX

THERMO DESIGN INSULATION LTD

THURBER ENGINEERING LTD

141,468.00

35,122.50

51,340.76

6,640,764.10

38,448.84

27,737.51

37,639.03

79,962.75

60,741.06

147,106.54

44,504.64

66,107.79

1,093,288.33

120,145.14

47,916.04

98,000.00

26,868.32

31,745.37

411,385.63

29,764.79

99,996.91

2,689,967.28

2,312,307.32

161,369.30

27,423.49

85,646.78

98.268.90

65,143.41

43,868.66

157,588.70

94,105.46

58,847.88

30.073.05

26.235.00

45,050.32

26,049.20

127,375.78

69,635.95

28,984.89

99,689.40

26,092.16

80,955.62

1,324.129.93

39,712.44

35,622.20

85,504.02

33,034.26

111,812.00

90,166.32

39,340.28

135.855.53

62,759.63

60,074.70

26,227.68


of 169


YTD Paid Report

Supplier Code

Categories

From : AAAVOOO

To : ZURIOOO

From : E - Employee

To : W - WCB

AP5070

Date : May 05, 2009

Page : 4

Time : 3:50 pm

Sequence: By Name Date Range From : 01-Jan-2008

To:31-Dec-2008



TIMB000

TOPLOOO

TRIA000

UNIT000

UNIT003

USBA000

VADI000

VANC002

VICD000

WAST000

WEBB006

WEST038

WEST043

WHIT023

WHOL000

WILC003

WINT000

WORK000

WOYW000

XRAY000

TIMBERWEST FOREST COMPANY

TOP LINE ROOFING LTD

TRIAD SIGN LTD

UNITECH CONSTRUCTION MANAGEMENT LTD

UNITED RENTALS OF CANADA INC

US BANK NATIONAL ASSOCIATION VISA

VADIM COMPUTER MANAGEMENT GROUP LTD

VANCOUVER ISLAND REGIONAL LIBRARY

VIC DAVIES ARCHITECT (2003) LTD

WASTE SERVICES (CA) INC

WEBB WORLD DEVELOPMENTS LTD

WEST BAY MECHANICAL LTD

WEST COAST PRE-FAB LTD

WHITEWATER WEST INDUSTRIES LTD

WHOLESALE FIRE RESCUE LTD

WILCO COMPUTER SERVICES INC

WINTER TRUCKING

WORKERS' COMPENSATION BOARD OF BC

WOYWITKA'S BUILDING SUPPLIES

X-RAY ROOFING & CRANE SERVICE

Total Suppliers Equal and Over 25,000.00

Other Suppliers Under 25,000.00

Total Of Printed Suppliers :

48,328.80

355,278.00

64,297.69

644,574.05

45,678.15

295,140.81

77,854.66

898,454.00

240,445.06

184,658.99

58,625.00

4,202,546.69

79,799.72

402,462.53

52,009.86

203,368.60

34,981.08

115,217.64

157,000.00

27,525.75

53,820,534.61

3,608,032.01

57,428,566.62


of 169

CORPORATION OF THE DISTRICT OF NORTH COWICHAN

STATEMENT OF FINANCIAL APPROVAL

The undersigned, as authorized by the Financial Information Regulation,

Schedule 1, subsection 9(2), approves all statements and schedules included in

this Statement of Financial Information, produced under the Financial Information

Act

Mark Frame

Director of Finance

May 12, 2009

Tom Walker

Mayor

May 12, 2009

Prepared pursuant to the Financial Information Regulation, Schedule 1,Section 9


of 169


SCHEDULE OF GUARANTEE AND INDEMNITY AGREEMENTS

No financial guarantees or indemnity agreements were in place in 2008.

Prepared under the Financial Information Regulation Schedule 1, section 5

SCHEDULE OF SEVERANCE AGREEMENTS

There were no severance agreements between the District of North Cowichan

and its non-unionized employee in 2008.

Prepared under the Financial Information Regulation, Schedule 1, and subsection 6 (7).


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHAN

CONSOLIDATED FINANCIAL STATEMENTS

(Audited)

DECEMBER 31,2008


of 169


Consolidated Financial Statements

December 31,2008

CONTENTS

PAGE

Directory of 2008 Officials !

Reeves and Mayors Since Incorporation in 1873 2

Administrator's Report -,

Auditors' Report jq

Consolidated Financial Statements

Consolidated Statement of Financial Position 1 j

Consolidated Statement of Financial Activities 12

Consolidated Statement of Changes in Financial Position 13

Consolidated Statement of Operating Fund Activities 14

Consolidated Statement of Capital Fund Activities 15

Consolidated Statement of Reserve Fund Activities 15

Consolidated Statement of Equity in Property, Plant and Equipment 17

Notes to the Consolidated Financial Statements j g_28

Schedules

29

30

31

32

33

34

35

35

36

Assessment and Miscellaneous information 37-38

Directory of 2009 Officials 39

Pioneer Complex Committee:

Auditors' Report 4q

Statement of Financial Position 41

Consolidated Statement of Financial Activity 42

Notes to the Financial Statements 43-44

Schedules

I Statement of Financial Activity - Aquannis Pool 45

II Statement of Financial Activity - Joint Parks 46

Duncan-North Cowichan Joint Utilities Board:

Auditors' Report 47

Statement of Financial Position 48

Statement of Financial Activity 49

Notes to the Financial Statements 50.51

I

II

111

IV

V

VI

VII

VIII

IX

Taxation

Sales of Services

Other Revenue from Own Sources

Provincial Grants

General Government Services

Protective Services

Transportation Services

Environmental Health Services

Recreational and Cultural Services


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHAN2008 Mayor and Councillors

MAYOR

Tom Walker

D. Haywood

Ruth Hartmann

G. Elliott

COUNCILLORS

J. Koury

G. Seymour

A. Siebring

MUNICIPAL OFFICERS

Chief Administrative Officer J.S. Dias

Director of Administration

Director of Finance

Director of Engineering and Operations

Municipal Forester

Royal Canadian Mounted Police

Medical Health Officer

M.O. Ruttan, B.A., M.P.A., C.M.C.

M. Frame, C.G.A.

J.P. MacKay, P.Eng.

DJ. Frank, R.P.F.

Inspector L. F. Robinson

Dr. F.S. Rockwell

AUDITORS

Hayes Stewart Little & Co.

BANKERS

The Royal Bank of Canada Duncan, B.C.

SOLICITORS

Taylor Granitto


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANReeves and Mayors

Since Incorporation in 1873

TJ. Skinner 1873

A.H. Green 1874

J. Morley 1875-1877

W. Drinkwater 1878-1879,1888-1893

W.H. Lomas 1880-1882

W.C. Duncan 1883

J.N. Evans 1884, 1886-1887, 1900-1903,

1915-1917, 1923-1928

H.O. Wellburn 1885

S.H. Davie 1894-1895,1904-1906

T.A. Wood 1896-1899

H. Bonsall 1907

J.Mc.L. Campbell 1908

A.C. Aitken 1909-1911,1922-1923

P.W. Anketell Jones 1912-1913

J.I. Mutter 1914,1918-1919

A.A.D. Herd 1920

E.W. Paitson 1921-1922

G.A. Tisdall 1929-1937

D.D. Chapman 1938-1949

A.E. Beasley 1950-1953

C.A.P. Murison 1954-1959

D.C. Morton 1960-1969

G.C. Smith 1970-1977

G.W. Whittaker 1978-1979

G.P.Bruce 1980-1987

A. Murray (Mrs.) 1997-1999

H.R. Hollett 1988-1996, 2000-2002

J. Lefebure 2003-2008

T. Walker 2008-


of 169

HayesStewart

pi Little &^COMPANY

CHARTERED ACCOUNTANTS

AUDITORS' REPORT

To the Mayor and Councillors of:

The Corporation ofthe District of North Cowichan

We have audited the consolidated statement of financial position ofThe Corporation of the District of North

Cowichan as at December 31, 2008 and the consolidated statements of financial activities, changes infinancial position, operating fund activities, reserve fund activities, capital fund activities, and equity in

property, plant and equipment for the year then ended. These financial statements are the responsibility of

the Corporation's management. Our responsibility is to express an opinion on these financial statementsbased on our audit.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Those

standards require that we plan and perform an audit to obtain reasonable assurance whether the financialstatements are free of material misstatement. An audit includes examining, on a test basis, evidence

supporting the amounts and disclosures in the financial statements. An audit also includes assessing the

accounting principles used and significant estimates made by management, as well as evaluating the overallfinancial statement presentation.

In our opinion, these consolidated financial statements present fairly, in all material respects, the financialposition of The Corporation of the District of North Cowichan as at December 31, 2008 and the results of its

operations and the changes in its financial position for the year then ended in accordance with accountingprinciples disclosed in note 2 to the financial statements.

Our audit was made for the purposes of forming an opinion on the consolidated financial statements taken asa whole. The current year's supplementary information included in Schedules I to IX are presented forpurposes of additional analysis and are not a required part of the consolidated financial statements. The

supplementary information has been subjected to the auditing procedures applied in the audit of theconsolidated financial statements and, in our opinion, this supplementary information is presented fairly, inall material respects, in relation to the consolidated financial statements taken as a whole.

14

Duncan, BC

April 20, 2009 Chartered Accountants

DUNCAN ~ NANAIMO ~ VICTORIA823 Canada Ave. 1-256 Wallace St. 1000-747 Fort St

Duncan, BC V9L 1V2 Nanaimo, BC V9R 5B3 Victoria, BC V8W 3E9Tel: 250.746.4406 | Fax: 250.746.1950 Tel: 250.754.8239 | Fax: 250.754.1903 Tel: 250.383.8994 | Fax: 250.383.8904

www.hslco.com | Duncan: 888.746.4406 | Nanaimo: 888.754.9551


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF FINANCIAL POSITION

December 31, 2008, with comparative figures for 2007

2008 2007

Financial Assets

Cash and investments (Notes 2 and 4)

Accounts receivable (Note 5)

Land acquired for taxes (Note 2)

Deposit - Municipal Finance Authority (Note 9)

LiabilitiesAccounts payable (Note 6)

Accumulated sick leave (Note 2)

Unearned revenue

Reserve - Municipal Finance Authority (Note 9)

Restricted reserves (Note 11)

Debenture debt (Note 12)

Temporary financing (Note 13)

Net Financial Assets

Physical Assets & PrepaidsPrepaid items

Inventory (Note 2)

Property, plant and equipment (Notes 2 and 7)

Net Position

Municipal PositionEquity in Property, Plant and Equipment

Operating funds (Note 15)

Capital funds

Reserve funds

Fund balances

M. Frame, \J

Director of Finance

$

$

$

$

43,936,487

2,168,243

13,582,299

1.238.884

60.925.913

3,112,910

2,121,054

7,458,063

1,238,884

7,835,280

20,578,184

2.795.500

45,139.875

15,786.038

151,255

732,847

170.305.832

171.189.934

186.975.972

146.932.148

27,668,373

605,086

11.770.365

40.043.824

186,975.972

$ 33,332,043

3,983,562

13,571,860

571.707

51.459.172

5,031,636

1,987,347

6,182,271

571,707

6,474,822

5,533,224

5.000.000

30.781.007

20.678.165

106,524

765,801

153.633.493

154.505.818

$ 175.183.981

$ 143.100.268

26,163,471

(3,402,564)

9.322.808

32.083.715

$ 175 183 983

See accompanying notes to the financial statements.


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES

Consolidating the statements of operating, capital, and reserve fund activitiesDecember 31,2008, with comparative figures for 2007

2008 2007

RevenueTaxation

Sales of service

Other revenues from own sources

Return on investments

Provincial and other government grants

Collections from developers and others

Proceeds from sale and miscellaneous

Transfer from cemetery trust

ExpendituresGeneral government services

Protective services

Transportation services

Environmental health services

Environmental development services

Recreation, cultural and miscellaneous servicesInterest

Water services

Sewer services

Net Increase in prepaid items and inventory

Net Operating Revenue

Actuarial adjustment to debt & other debt adjustments

Net Revenue

Fiscal ServicesDebenture debt proceeds

Debenture debt and temporary financing reduction

Actuarial adjustment to debt

Add: Increase in prepaid items and inventory

Change in Fund Balances

Financial Equity, beginning of year

Financial Equity, end of year


$ 20,834,144

6,170,804

1,255,738

941,889

3,714,667

2,869,870

-

5.000

35.792.112

3,807,391

7,988,038

8,132,812

2,270,178

768,333

17,824,711

1,172,156

7,196,087

3,420,257

-

52.579.963

(16,787,851)

H6.787.85n

10,336,800

(350,165)

-

9.986.635

f6.801.216)

$ 20,774,198

6,601,926

1,118,759

1,607,821

1,093,866

3,751,221

6,548,271

12.748

41.508.810

5,258,547

6,781,842

8,375,587

2,248,919

663,499

15,794,403

1,034,709

3,669,169

2,738,012

11.777

46.576.464

(5,067,654)

175.528

(4.892.126)

18,295,500

(5,279,514)

(175,528)

12.840.4S8

11.777

7,960,109

32,083.715

$ 40,043.824

$ 19,322,137

5,955,056

1,468,445

1,588,022

1,023,741

959,515

445,877

10.811

30.773.604

6,463,282

7,685,685

7,380,573

2,482,011

613,212

12,769,624

602,505

2,692,574

1,834,150

106.388

42 630 004

(11,856,400)

171.705

(11.684.695)

5.000,000

(310,919)

(171.705)

4.517.376

106.388

(7,060 931)

39.144.646

$ 32,083.715


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION

December 31,2008, with comparative figures for 2007

Operating

Net Revenue before financing activitiesLess non-cash item


Accounts receivable

Land acquired for taxes

Accounts payable

Accumulated sick leave

Unearned revenue

Restricted reserves

Decrease in cash and cash equivalents from operating

Financing

Proceeds from temporary financing

Proceeds from debenture debt

Repayment of debenture debt and temporary financing

Increase in cash financing

Change in cash and cash equivalents

CASH AND CASH EQUIVALENTS, beginning of year

CASH AND CASH EQUIVALENTS, end of year

2008 2007

$ (4,892,126) $ (11,684,695)

(175,528)

(5,067,654)

1,815,319

(10,439)

(1,918,725)

133,707

1,275,792

1.360.458

(11,856,400)

(2,344,952)

2,537,674

364,856

3,835,263

1.229.048

(2.411.542^

2,795,500

15,500,000

(5.279.514^

13.015.986

10,604,444

33332,043

(6.234.511)

5,000,000

(310.919^

4.689.081

(1,545,430)

34.877.473

$ 43.936.487 $ 33J32.043



of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF OPERATING FUND ACTIVITIES

December 31,2008, with comparative flgures for 2007

2008 2007

RevenueTaxation (Schedule I)

Sales of Service (Schedule II)

Other revenues from own sources (Schedule III)Return on investments

Provincial and other government grants (Schedule IV)Transfer from cemetery trust

ExpendituresGeneral government services (Schedule V)Protective services (Schedule VI)

Transportation services (Schedule VII)

Environmental health services (Schedule VIII)Environmental development services

Recreation and cultural services (Schedule IX)Interest

Water services

Sewer services

Net Operating Revenue

Fiscal ServicesTransfers to Capital Fund

Net transfers (from) to Reserve FundDebenture debt reduction

Change in Operating Fund balance



$ 20,834,144

6,170,804

1,155,738

941,889

608,000

5.000

29.715.575

2,735,891

6,126,611

4,385,193

2,270,178

768,333

5,252,541

1,172,156

1,505,003

1.616.860

25.832.766

3.882.809

10,550,305

706,547

350.165

11.607.017

(7.724,2081

$ 20,774,198

6,601,926

1,118,759

1,135,306

504,502

12.748

30.147.439

2,775,178

5,522,120

4,545,039

2,214,258

663,499

5,498,444

1,034,709

1,733,3451.484,996

25.471.588

4.675,851

4,363,210

(1,471,775)

279.514

3.170.949

1,504,902

26.163.471

$ 27.668.373

$ 19,322,137

5,955,056

1,468,445

1,061,096

845,715

10811

28.663.260

2,482,440

5,422,813

4,140,159

2,482,011

613,212

3,847,962

602,505

1,410,953

1.379.332

22.381,387

6.281.873

4,632,119

2,882,397

310.919

7.825 435

(1,543,562)

27.707.033

$ 26.163,471



of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF CAPITAL FUND ACTIVITIES


Financing

Net inter fund transfers

From Operating Funds

From Reserve Fund

From Restricted Reserves (DCC's)

Contributions from developers and others

Debenture debt

Grants

Temporary financing

Proceeds from sale of assets

Return on Investment

Expenditures for Property,

Plant and EquipmentGeneral government and municipal land

Protective services

Transportation services

Environmental health services

Recreation and cultural services

Water services

Sewer services

Net Capital Financing (Expenditure)

Fiscal ServicesRepayment of temporary financing

Change in Capital Fund balance




2008 2007

$ 4,363,210

2,215,715

849,908

2,763,210

15,500,000

589,364

2,795,500

506,800

21.502

29.605.209

2,483,369

1,259,722

3,830,548

34,661

9,814,724

1,921,519

1.253.016

20.597.559

9,007,650

(5,000.000)

4,007,650

(3.402.564)

S 605.086

$ 4,632,119

3,961,336

580,754

248,080

_

178,026

5,000,000

88,527

81.892

14.770.734

3,980,842

2,262,872

3,240,414

-

8,921,662

1,281,621

454.818

20.142.229

(5,371,495)

(5,371,495)

1.968.931

$(3,402,564)


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF RESERVE FUND ACTIVITIES


2008 2007

Financing

Contributions from developers and otherDeposit on sale of property

LIF - Repayments

Proceeds from sale of property

Contribution from Operating FundsReturn on investments

ExpendituresContribution to Cowichan Sportsplex

Contributions to Restricted Reserve FundsContributions to Operating Funds

Contribution to Capital Funds

Change in Reserve Fund balance

Reserve Fund balance, beginning of year

Reserve Fund balance, end of year

$ 124,385

13,718

6,041,471

662,918

451.013

7,293.505

481,235

14,305

2,134,693

2.215.715

4,845.948

2,447,557

9.322.808

$ 11.770.365

$ 130,68!

2,112,500

357,350

769,897

445,034

3.815.462

3.961,336

3.961.336

(145,874)

9.468.68?

$ 9.3227808

Summary of Reserve Fund positionsReverted Property

New Works or Extensions

New Works Pollution

Machinery and Equipment

Local ImprovementsForest

Park Development

Parkland Acquisition

Offsite Parking

Gravel Pits

$ 4,350,374

948,556

145,646

2,648,198

965,945

1,266,644

273,603

694,436

154,743

322.220

$ 1L770365

$ 1,707,606

903,903

138,790

2,726,255

1,348,262

1,271,715

236,071

545,589

149,244

295.373

$ 9.322.808



of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANCONSOLIDATED STATEMENT OF EQUITY IN PROPERTY, PLANT AND EQUIPMENT


2008 2007IncreasesOperations

Capital expenditures

Debenture debt repayment

Temporary financing repayment


DecreasesAssets sold or written off

Temporary financing

Debenture debt proceeds

Change in equity in property, plant and equipment

Equity in property, plant and equipment, beginning of year

Equity in property, plant and equipment, end of year


$ 20,597,559

279,514

5,000,000

175.528

26.052.601

3,925,221

2,795,500

15.500.000

22.220.721

3,831,880

143.100.268

$ 146.932.148

$ 20,142,228

310,919

171.705

20.624.852

535,893

5,000,000

5.535.893

15,088,959

128.011.309

$ 143.100,268

10


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THE CORPORATION OF THE DISTRICT OF NORTH COWICHANNOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS

FOR THE YEAR ENDED DECEMBER 31,2008

1. GENERAL

The Corporation of the District of North Cowichan (the Corporation) is incorporated under theprovisions of the British Columbia Local Government Act.

2. SIGNIFICANT ACCOUNTING POLICIES

It is the Corporation's policy to follow generally accepted accounting principles as recommendedby the Public Sector Accounting Board (PSAB) of the Canadian Institute of CharteredAccountants and to apply such principles consistently. The following is a summary of theCorporation's significant policies:

(a) BASIS OF PRESENTATION

These consolidated financial statements consolidate the following operations:

General Capital Fund

General Revenue Fund

Reserve Funds

Water Systems Capital Fund

Water Systems Revenue Fund

Sewer Systems Capital Fund

Sewer Systems Revenue Fund

Special Areas

The Corporation has an interest in two significant cost sharing arrangements - the PioneerComplex Committee and the Duncan - North Cowichan Joint Utilities Board. Adjustmentshave been made to these consolidated statements to include the corporation's proportionateshare of assets, liabilities and net revenues over expenditures of these two administrativebodies at approximately the following percentages:

Pioneer Complex Committee 80%

Duncan-North Cowichan Joint Utilities Board 54%


of 169


FOR THE YEAR ENDED DECEMBER 31, 2008


(b) BASIS OF ACCOUNTING

Accounting for all funds and presentation of the consolidated financial statements is on anaccrual basis, which includes revenues in the period in which the originating transactionsoccurred and expenditures in the period goods and services are acquired and an obligation isincurred. 6

(c) CASH AND CASH EQUIVALENTS

Cash and cash equivalents consist of cash on hand and balances with banks.

(d) INVESTMENTS

Investments are carried at cost which at December 31, 2008, would approximate marketVet 1UC ■

(e) MATERIALS AND SUPPLIES

Inventories of materials and supplies are valued at weighted average cost with allowancesmade tor damaged or obsolete goods.

(0 PROPERTY ACQUIRED FOR TAXES - DEEDED TO MUNICIPALITY

Land is shown at actual value as determined by the British Columbia Assessment Authorityas at December 31, 2004.

(g) ACCUMULATED SICK LEAVE AND SEVERANCE LIABILITY

The Corporation has adopted the requirements of section 3255 of the Canadian Institute ofChartered Accountants (CICA) handbook which requires municipalities to recognize theestimated sick leave and severance benefits as a liability.

Under the terms of the union contract, sick leave not taken in a year is carried forward to amaximum accumulation of 180 working days for each employee. Sick leave accumulatedsince commencement of employment will be entitled to be paid out, after a minimum of fiveyears service, at the employee's prevailing wage rate. The Corporation also providesseverance pay at retirement as prescribed by the Pension (Municipal) Act, at the rate ofthirty days leave with pay. The estimated sick leave and severance liability has beencalculated by management under the following actuarial assumptions'

12


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(g) ACCUMULATED SICK LEAVE AND SEVERANCE LIABILITY (continued)

- annual inflation rate is 3.75%

- discount rate is 4.25%

- the probability of staff remaining the required vesting period of 5 years is 92.5%.

Based on these assumptions, sick leave and severance benefits accrued at December 312008 is $1,728,941 (2007 - $1,641,312). The total sick leave expense for 2008 is $254 430(2007 - $355,957).

(h) RESERVES - GENERAL REVENUE FUND

General Revenue Fund appropriations are non-statutory reserves established at thediscretion of Council. These reserves are outlined in Note 15.

i) The reserve for property acquired for taxes is an amount set aside to offset the carryingvalue of property acquired for taxes.

ii) Reserves for future expenditure are amounts set aside from past and current operationsfor future operating and capital expenditures.

iii)The reserve for uncollected taxes is an amount set aside to offset uncollected taxes.

iv) The reserve for mural protection is an amount set aside for the protection, enhancementand maintenance of the Chemainus murals and is established by by-law.

(i) PROPERTY, PLANT AND EQUIPMENT

Buildings acquired prior to 1979 are shown at 1978 estimated replacement cost, andadditions after 1978 are at cost. Machinery and equipment are shown at cost. Engineeringstructures are shown at cost.

The Corporation does not provide for amortization of property, plant and equipment.

3. FINANCIAL INSTRUMENTS

The Corporation's financial instruments consist of cash and investments, accounts receivableaccounts payable, restricted reserves, debenture debt and temporary financing. The carryingamount of these financial instruments approximates their fair value because they are short-term innature or because they bear interest at market rates.

Unless otherwise noted, it is management's opinion that the Corporation is not exposed tosignificant interest or credit risks arising from these financial instruments.

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4. CASH AND INVESTMENTS

Cash and investments were comprised as follows:

Cash

Investments

2008 2007

$ 4,703,461 $ 3,427,768

39.233.026 29.904.275

S 43.936.487 $ 33.332.043

Investments are held in the Municipal Finance Authority of B.C. money market fund and themarket value is equal to the carrying value.

Included in cash and investments are the following restricted amounts that can only be expended inaccordance with the terms of the Reserve and Restricted Reserve Funds:

Restricted cash and investments

2008

$ 21.994.830

2007

$ 16.508.687

5. ACCOUNTS RECEIVABLE

Property taxes

Water rates

Federal government

Provincial government

Local government

General

2008

701,714 $

119,307

241,420

210,680

498,099

397.023

2007

740,853

37,651

646,918

116,517

1,682,334

759.289

$ 2.168.243 $ 3.983.562

14


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6. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES

General

Other governments

Salaries and wages

Contractors holdbacks

2008

$ 2,633,820

1,874

212,238

264.978

$ 3.112T9in

$

$

2007

4,121,930

71,556

100,427

737.723

5.031.636

7. PROPERTY, PLANT AND EQUIPMENT

Functional

Classification

General Government

Protective

Transportation

Environmental Health

Public Health

Recreation and Cultural

Miscellaneous

Water

Sewer

Land

5 231,653

1,338,048

2,436,200

568,300

17,893,024

36,510,197

Buildings

i 1.784,182

6.154,115

1.369.052

139,335

705,609

24,248,282

2,335,179

Engineering

Structures

I 187,690

192,413

6.097.038

4,613,712

4,009,047

25,265,873

21.557.304

Machinery

& Equipment

$ 1,643,953 $

5,277,861

4,858.921

655,192

233,652

2008

Total

3,847,478

12,962,437

14,761,211

707,635

705,609

47,410,210

43,088,075

25,265,873

21.557.304

2007

Total

3,666,690

11,702,714

11,675,532

707,635

705,609

39,168,810

42,282,478

23,344,352

20.379.673

$58.977.422 $36.735.754 $61.923.077 $ 12.669.579 $ 170.305.832 $ 153.633.493

Effective January 1, 2009, the District will be required to account for capital assets under the newCICA handbook requirement PS 3150 Tangible Capital Assets. PS 3150 requires that the Districtmeasure all of its tangible capital assets at cost less accumulated amortization.

Management is currently evaluating the different options available in determining the capital assetvalues and its related accumulated amortization. These financial statements do not reflect anyadjustments under PS 3150.

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8. LISTING OF OPERATING EXPENDITURES BY OBJECT TYPE

The following provides a summary of operating expenses by object:

2008 2007

Salaries, wages and benefits $ 9,456,988 $ 7,870,241

Contract services 11,835,756 6,762^228Public works supplies and charges 4,583,116 7,592,507

lnterest 1,034,709 602,308Other 0,438.9811

Total operating 25,471,588 22,381,387

Transfers and fiscal charges 3.170,949 7.825.435

$28,642.537 $30.206.822

9. MUNICIPAL FINANCE AUTHORITY - RESERVE DEPOSITS

The Corporation issues debt instruments through the Municipal Finance Authority. As a conditionof these borrowings, a portion of the debenture proceeds are withheld by the Municipal FinanceAuthority as a debt reserve fund. The Corporation also executes demand notes in connection witheach debenture whereby the Corporation may be required to loan certain amounts to the MunicipalFinance Authority.

The details of the cash deposits and demand notes at year end are as follows:

Cash deposits

Demand notes

$

$

2008

347,106

891,778

1.238.884

$

$

2007

183,062

388.645

571.707

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10. FUNDS HELD IN TRUST

These funds account for assets which must be administered as directed by agreement or statute for°e!la pc/a neS' j" ParticuIar> these fun<^ are for the Cemetery Trust Fund. In accordancewith PSAB recommendations on financial statement presentations trust funds are not included inthe Corporations Consolidated Financial Statements. A summary of trust fund activities by theCorporation is as follows:

Assets

Equity

Cash and short term investments

2008 2007

$ 263.892 $ 253.933

Opening balance

Contributions

Transfer to income

$ 253,933

22,707

(12.748)

$

263.892 $

244,224

20,520

(10.81 n

253,933

11. RESTRICTED RESERVES

Receipts which are restricted by the legislation of senior governments are deferred and reported as.abilities. Included in liabilities are reserves for development cost charges, the use of whichtogether with any earnings thereon, is restricted by legislation or agreement with external parties'These amounts are recognized as revenue in the period in which corresponding expenditures are

Development Cost Charges

Opening balance

Contributions

Return on investment

Transfer to Utility revenue fund

2008

$ 6,474,822

1,864,693

345,673

(849.908)

2007

$ 5,245,774

1,543,348

266,454

(580.754)

S 7.835.280 $ 6.474.822

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12. DEBENTURE DEBT

General Capital Fund

MFA

Number

Chemainus Safety Building 60

Maple Bay Fire Hall

Maple Bay Fire Hall

Cowichan Aquatic Centre

95

103

j 104

Water Systems Capital Fund

Chemainus

Chemainus

58

64

Interest

Rate

4.75%

4.17%

4.65%

5.15%

5.00%

4.43%

Maturity

Date

April 12,2015

April 12,2025

April 23, 2028

Nov 20, 2028

May 10,2014

Sept. 25,2016

Originally

Approved

$ 1,950,000

1,600,000

500,000

15.000.000

19.050.000

750,000

300.000

2008

Net

Unmatured

S 905,411 !

1,432,274

500,000

15.000.000

17,837.685

305,465

155.587

2007

Net

Unmatured

£ 1,011,319

1,490,389

2.501.708

348,235

I7i ins

1.050.000 461,052 519.340

South End

South End

South End

58

63

63

5.00%

4.00%

4.00%

May 10,2014

Dec. 1,2016

Dec. 1,2016

740,000

590,000

200.000

301,392

305,989

103.725

343,592

336,506

114.070

Sewer Systems Capital Fund

Chemainus 65

Crofton

South End

65

60

1.53O.OOQ

4.55% Apr. 24,2017 1,207.000

4.55% Apr. 24, 2017 728.700

4.75% Apr. 12,2015 1.000.000

711.106

688.413

415.614

464.314

794.168

747,872

451.511

518.625

$ 24.565.700 $ 20.578.184 $ 5.533 224

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13. TEMPORARY FINANCING

The Corporation has secured interim financing in the amount of $2,795,500 from the MunicipalFinance Authority ('MFA'). It is a demand loan requiring monthly payments of interest onlycharged at prime rate less 1.25%. The principal portion will be due in the fall of 2009 when theMFA debentures are issued.

14. CONTINGENT LIABILITIES

(a) The Cowichan Valley Regional District debt is, under the provisions of the LocalGovernment Act, a direct, joint and several liability of the District and each membermunicipality within the District, including The Corporation of the District of NorthCowichan.

(b) Loan agreements with the Cowichan Valley Regional District and the Municipal FinanceAuthority provide that if at any time the scheduled payments provided for in the agreementsare not sufficient to meet the Authority's obligations in respect to such borrowings, theresulting deficiencies become a liability of the Corporation.

(c) The Corporation and its employees contribute to the Municipal Pension Plan (the "plan") ajointly-trusteed pension plan. The Board of Trustees, representing plan members andemployers, is responsible for overseeing the management of the pension plan, includinginvestment of the assets and administration of benefits. The pension plan is a multi-employer contributory pension plan. Basic pension benefits provided are defined The planhas about 144,000 active contributors and approximately 54,000 retired members Activemembers include approximately 35,000 contributors from local governments.

Every three years an actuarial valuation is performed to assess the financial position of theplan and the adequacy of plan funding. The most recent valuation as at December 31 2006indicated a surplus of $438 million for basic pension benefits. The next valuation will be asat December 31, 2009 with results available in 2010. The actuary does not attribute portionsof the unfunded liability to individual employers. The Corporation of the District of NorthCowichan paid $567,176 for employer contributions to the plan in fiscal 2008 (2007 -$498,989).

The above pension valuation represents the most current information as at March 3, 2009.

(d) At the end of the year the Corporation was involved in a number of legal actions theoutcomes of which are indeterminate at this time. The Corporation carries liabilityinsurance with a current deductible of $25,000.

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15. FINANCIAL EQUITY

2008 2007

Operating Funds

Unappropriated:

General

Water Systems

Sewer Systems

Appropriated:

Reserves for property acquired for taxes:

- Property deeded to municipality

Reserves for future expenditure:

- General fund

- Wharves

- Ice arena

Reserve for uncollected taxes

Reserve for mural protection

Reserve for Joint Utilities Board

Reserve for Aquannis pool

Reserve for Joint Parks

$ 2,025,290

3,025,500

6.035.472

11.086.262

13,571,860

1,114,812

307,995

252,195

691,198

15,391

475,860

107,800

45.000

$ 698,357

2,691,919

5.993.916

9.384.192

13,571,860

1,371,766

299,995

263,680

700,000

43,778

398,700

95,700

33.800

16.582.111 16,779,279

$ 27.668.373 $ 26.163.471

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16. FEDERAL GAS TAX AGREEMENT FUNDS

Gas Tax funding is provided by the Government of Canada. The use of the funding is establishedby a funding agreement between the Municipality and the Union of British ColumbiaMunicipalities. Gas Tax funding may be used towards designated public transit, communityenergy, water, wastewater, solid waste and capacity building projects, as specified in the fundingagreements.

2008 2007

Federal Gas Tax Agreement Funds

Opening balance of unspent funds $ - $ -

Add: Amount received during the year 398,964 319,720

Less: Amount spent (398.964) (319/720)

Closing balance of unspent funds $ $

17. USE OF ESTIMATES

The preparation of financial statements in accordance with accounting principles generallyaccepted for municipalities requires management to make estimates and assumptions that affect thereported amounts of assets and liabilities and disclosure of contingent assets and liabilities at thedate of the financial statements and the reported amounts of revenue and expenditure during thereporting period. Significant areas requiring the use of management estimates relate to thedetermination of accrued sick benefits, col legibility of accounts receivable, deferred charges andprovisions and contingencies. Actual results could differ from those estimates. Adjustments, ifany, will be reflected in operations in the period of settlement.

21


of 169

THE CORPORATION OF THE DISTRICT OF NORTH COWICHANSCHEDULES TO THE CONSOLIDATED FINANCIAL STATEMENTS


Municipal Purposes:

Property taxes

Utilities

Grants in lieu of taxes

Water Systems

Sewer Systems

TAXATION

2008

Budget

$ 16,899,900

718,900

210,300

1,352,586

1.652.458

SCHEDULE I

2008

$ 16,862,954

718,983

212,124

1,339,933

1.640.204

2007

$ 15,517,667

737,598

154,150

1,353,695

1.559.027

20.834.144 20.774.198 19.322.137

Collections For Other Governments:

Provincial Government (Residential School Tax) 13,010,585 12,198,511 12 134 627

Cowichan Valley Regional Hospital District 820,234 823,168 964,598

Cowichan Valley Regional District 4,628,140 4,628,140 4,116,170

B.C. Assessment Authority 354)395 354456 ^^

Municipal Finance Authority 859 86Q ]Q45

Business Improvement Areas 93.900 93.786 98.944

18.908.113 18.098.921 17.648.248

39,742,257 38.873.119 36.970.185

Deduct:

Requisitions remitted to other taxing authorities (18.908.1 m (18.098.921^ (17.648.248^

Total taxes collected $ 20.834.144 $ 20.774.198 $ 19 322 137

22


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SALES OF SERVICES

General government service

Protective services

Fire Protection

Transportation service

Residential Garbage - Municipal

Forestry

Cowichan Aquatic centre

Ice arena

Other recreation

Wharves

Miscellaneous

Cemetery

Water rates

Sewer rates

2008

Budget

$ 21,000

34,000

141,942

22,000

934,100

985,147

712,518

233,452

19,970

152,900

44,000

93,500

1,674,714

1.101.561

SCHEDULE II

2008 ?no7

$ 21,534

47,956

142,304

20,060

936,933

1,086,793

602,977

252,138

15,938

179,916

67,120

86,541

1,950,683

1.191.033

$ 22,632

41,036

148,043

16,658

918,957

1,534,876

-

234,800

18,891

154,692

34,123

85,277

1,635,240

1,109.831

$ 6.170.804 $ 6.601.926 $ 5.955.056

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OTHER REVENUE FROM OWN SOURCES

SCHEDULE III

Licenses and permits

Fines

Rentals

Water

Sewer

2008

Budget

$ 821,600

1,800

263,638

15,200

53.500

2008

$ 832,309

2,300

262,700

19,358

2.092

2007

$ 898,614

1,500

258,116

37,273

272.942

1.155.738 $ 1.118.759 $ 1.468.445

24


of 169



PROVINCIAL GRANTS

SCHEDULE IV

2008

Budget 2008 2007

Unconditional grants - general

Conditional grants - general and water

$

$

300,000

308.000

608.000

$

$

311,643

192.859

504.502

$

$

300,127

545.588

845.715

25


of 169



GENERAL GOVERNMENT SERVICES

Legislative

Administration

Financial management

Common services

Other government services

Administration recoveries

2008

Budget

$ 189,304

1,284,189

1,040,710

489,535

182,153

(450.000^

$ 2,735.891

SCHEDULE V

2008

$ 188,575

1,287,443

1,006,431

557,202

153,144

(417.617^

$ 2.775.178

2007

$ 186,203

1,205,110

909,818

523,812

110,994

(453.491)

$ 2.482.440

26


of 169



PROTECTIVE SERVICES

Police Protection:

R.C.M.P.

Stenographer and Night Guards

Police Building Maintenance

By-law Enforcement Officer

Fire Protection:

General fire protection

Chemainus fire hall

Crofton fire hall

Maple Bay fire hall

South end fire hall

Other Protection:

Plumbing and Building Inspections

Pound Expense

Weed Control

Mosquito Control

Other

2008

Budget

$ 3,386,900

826,944

145,135

51.249

4.410.228

107,438

245,942

223,941

180,703

332.198

1.090.222

428,265

140,760

3,198

53,038

900

625.261

$ 6.126.611

SCHEDULE VI

2008

$ 2,793,371

797,750

202,338

49.505

3,842.964

77,521

259,458

221,588

191,319

309.850

1,059.736

429,103

130,293

3,952

56,072

619.420

$ 5,522.120

2007

$ 2,780,223

855,104

211,248

48.714

3.895 289

77,626

234,361

172,965

157,087

266 547

908 586

409,664

136,493

3,255

68,536

990

618 938

$ 5.422.813

27


of 169



TRANSPORTATION SERVICES

Public Works:

Administration

Small Tools and Equipment

Workshop and Yard Maintenance

Roads - Construction

- Maintenance

Snow and Ice Removal

Bridge - Maintenance

Street Lighting

Signs and Line Painting

Drainage

Sidewalks and Retaining Walls

Contingencies

Service Charges Recovered

2008

Budget

$ 1,135,718

32,348

137,526

262,082

1,629,810

364,557

11,281

308,335

259,921

385,087

31,973

162,608

(336.053^

SCHEDULE VII

2008 2007

$ 1,014,709

38,582

143,827

265,382

1,610,472

598,071

11,688

330,759

268,459

381,942

38,229

157,363

(314.444)

$ 1,033,379

32,714

125,762

219,850

1,416,635

407,638

31,141

303,770

230,463

633,174

34,209

133,033

(461.609^

$ 4.385.193 $ 4.545.039 $ 4.140.159

ENVIRONMENTAL HEALTH SERVICES

SCHEDULE VIII

Garbage collection and recycling

Forestry

Mountain View Cemetery

2008

Budget

$ 936,821

1,192,800

140.557

$ 2.270.178

2008

$ 938,597

1,126,917

148.744

$ 2,214T258

2007

$ 865,591

1,462,932

153.488

$ 2.482.011

28


of 169



RECREATION AND CULTURAL SERVICES

Administration

Crofton Swimming Pool

Aquannis Pool

Cowichan aquatic centre

Ice Arena

Parks common services

Community recreation program

Chemainus Parks and Playgrounds

Crofton Parks and Playgrounds

South End Parks and Playgrounds

Pioneer and Kinsmen Park

Wharves

Library

Grants

2008

Budget

$ 83,993

51,352

794,558

1,091,594

691,127

40,520

147,878

347,934

115,243

584,728

164,412

127,702

898,500

113.000

SCHEDULE IX

2008

$ 93,986

48,760

806,892

1,183,282

714,041

35,573

171,914

343,351

125,268

615,180

147,428

167,933

898,454

146.382

2007

$ 51,090

45,060

821,283

-

625,626

25,958

139,879

289,952

106,342

454,162

154,499

125,411

869,576

139.124

$ 5.252.541 $ 5,498.444 $ 3.847.962

29


of 169


Year ended December 31,2008, with comparative figures for 2007

PROPERTY TAX AND ASSESSMENTS

PROPERTY TAXES

Residential

Utilities

Major Industry

Light Industry

Business & Other

Managed Forest

Seasonal/Rec

Farm

ASSESSMENT

Residential

Utilities

Major Industry

Light Industry

Business & Other

Managed Forest

Seasonal/Rec

Farm

2008 2007 2006 20056,782,124

120,145

7,445,930

856,178

1,507,640

48,211

31,688

90,663

40.17%

0.71%

44.10%

5.07%

8.93%

0.29%

0.19%

0.54%

$ 5,706,534

129,355

7,445,935

791,992

1,226,728

48,321

25,667

91,311

5,048,109

98,997

6,885,017

781,545

1,084,342

43,837

23,569

85,847

2008 2007

$3,685,936,902

4,810,376

153,279,400

54,701,200

194,712,550

1,903,300

15,971,000

7,643,777

2006 2005

2004

4,628,530

91,299

6,694,699

740,042

1,034,624

41,892

26,184

82,039

$ 4,319,672

87,786

6,502,739

652,874

927,229

42,383

25,302

81,095

$ 16,882,579 100.00% $ 15,465,843 $ 14,051,263 $ 13,339,309 $12,639,080

89.49%

0.12%

3.72%

1.33%

4.73%

0.05%

0.39%

0.19%

$3,127,321,900

4,874,047

141,444,100

46,737,800

153,641,550

1,835,000

8,902,000

8,007,078

2004

$2,482,839,600

4,762,311

137,120,600

46,188,700

135,814,401

1,746,700

8,148,200

7,995,978

$2,096,117,550

4,524,411

135,602,200

45,817,600

123,060,801

1,731,300

9,561,400

7,935,587

$1,735,901,100

5,064,681

135,465,400

43,017,500

108,343,901

1,804,500

7,288,400

7,976.351

$4,118,958,505 100.00% $3,492,763,475 $2,824,616,490 $2,424,350,849 $2,044,861,833

30


of 169


Year ended December 31,2008, with comparative flgures for 2007

MISCELLANEOUS INFORMATION

Total Area of Municipality

Land Assessed for Taxation

Land Exempt from Taxation

Water Area Assessed for Taxation

Water Area Exempt from Taxation

Population:

1991 Census-21,373

1996 Census -25,305

2001 Census-26,148

2006 Census - 27,557

Roads and Streets:

Municipal Roads

Secondary and Arterial Highways

Sidewalks

Storm Sewers

Sanitary Sewers

Water Mains

Water Service Connections:

Chemainus

Crofton

South End

Hydrants

Street Lights

Building Permits:

Number Taken Out During Year

Value

Voters1 List:

Electors

2008

20,432.17 hectares

11,763.82 hectares

7,478.95 hectares

174.29 hectares

1,015.11 hectares

2007

20,432.17 hectares

11,763.82 hectares

7,478.95 hectares

174.29 hectares

1,015.11 hectares

278.50 kilometres

9.00 kilometres

58.34 kilometres

93.36 kilometres

116.22 kilometres

179.84 kilometres

1,673

791

4,453

826

1,777

380

$ 58,430,239

278.50

9.00

58.34

93.36

116.22

179.84

I

4

1

$ 79,961

kilometres

kilometres

kilometres

kilometres

kilometres

kilometres

,655

770

,345

826

,777

361

,286

20,976 19,967

31


of 169


2009 MAYOR AND COUNCILLORS

MAYOR

T. Walker

COUNCILLORS

D. Haywood j. Koury

R. Hartmann g. Seymour

G- Elliott A. Siebring

MUNICIPAL OFFICIALS

Chief Administrative Officer J.S. Dias

Director of Administration M.O. Ruttan, B.A., M.P.A., C.M.C.

Director of Finance m. Frame, C.G.A.

Director of Engineering and Operations J.P. MacKay, P.Eng

Municipal Forester D.J. Frank, R.P.F.

Royal Canadian Mounted Police Inspector H.R. Goodridge

Medical Health Officer Dr. F.S. Rockwell

AUDITORS

Hayes Stewart Little & Co.

BANKERS

The Royal Bank of Canada Duncan, B.C.

SOLICITORS

Taylor Granitto

32


of 169

HayesStewartLittle &^COMPANY


AUDITORS' REPORT

To the Pioneer Complex Committee,

We have audited the statement of financial position of the Pioneer Complex Committee as at December 31,

2008 and the statement of financial activity for the year ended December 31, 2008. These financial

statements are the responsibility of the Committee's management. Our responsibility is to express anopinion on these financial statements based on our audit.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we plan and perform an audit to obtain reasonable assurance whether the financialstatements are free of material misstatement. An audit includes examining, on a test basis, evidence


accounting principles used and significant estimates made by management, as well as evaluating the overallfinancial statement presentation.

In our opinion, these financial statements present fairly, in all material respects, the financial position of theCommittee as at December 31, 2008 and the results of its operations for the year then ended in accordancewith accounting principles disclosed in note 1 to the financial statements.

Duncan, BC


DUNCAN NANAIMO VICTORIA823 Canada Ave. 1-256 Wallace St. 1000-747 Fort St

Duncan, BC V9L 1V2 Nanaimo, BC V9R 5B3 Victoria, BC V8W 3E9Tel: 250.746.4406 | Fax: 250.746.1950 Tel: 250.754.8239 | Fax: 250.754.1903 Tel: 250.383.8994 | Fax: 2S0J83.8904



of 169

PIONEER COMPLEX COMMITTEE

STATEMENT OF FINANCIAL POSITION


2008 2007

Financial assets

Investments (Note 3) $ 327,595 $ 339412

Accounts Receivable _ 13 892


Committee Position:

Aquannis Pool - Schedule I

- Operating funds

Reserve for Capital and Equipment Replacement (Note 5)

Joint Parks - Schedule II

- Operating funds

Reserve for Capital Equipment (Note 5)

Financial Equity

L. Frame,

Director of Finance

$ 327.596 $ 353.364

$

134.693

134.693

128,635

64.269

192.904

8 327.597

$ 13,892

181.529

195.421

128,635

29.308

157.943

$ 353.364

34


of 169


CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITY

Consolidating the Statements of the Aquannis Pool and Joint Parks

for the year ended December 31,2008, with comparative figures for 2007

2008 2007

Revenue:

Contributions by Members-pool $ 873,066 $ 939,589

"Parks 191,984 192^625Revenue from Own Sources 292,049 523 261

Return on Investments 14.708 13919

Expenditure:

Operating Expenditures

Capital Expenditures

Net revenue (deficit)


Financial Equity, end ofyear

1371.807 1.669.394

1,^7,574

-

1,397.574

(25,767)

353.364

$ 327.597

1,621,541

28.147

1.649.688

19,706

333.658

$ 353.364

35


of 169


NOTES TO THE FINANCIAL STATEMENTS


1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

It is the Corporation's policy to follow generally accepted accounting principles as recommended by thePublic SPPtn- Arm..n*.«w n~^ (psab) of the Canadian Institute of Chartered

2. SUMMARY OF OPERATIONS

The Pioneer Complex Committee operates and maintains joint parks on behalf of The Corporation of theDistrict of North Cowichan, The Corporation of the City of Duncan and Cowichan Tribes and operates and

S^^^ °df fthe I*** of North CowichaPn and Thei iic uiMHDuuon ot expenditures related to operations is based on the

The Aquannis Pool ceased operations effective August 31, 2008. The Committee is currently consideringvarious options for decommissioning it, the payment of which would be made from the capital reserve funds.

3. INVESTMENTS

Investments are carried at cost which at December 31, 2008, would approximate market value The balance of"vestments have been internally restricted by the Committee and are to be expended in accordance with theterms of the reserve for capital expenditures of the Aquannis Pool.


The Committee's financial instruments consist of investments and accounts receivable. The carrying amountof these finanr.al m«tr.,ir,»«»c approximates their fair value " ' amount

^z^^that the District is not exposed to*■«■- *■«■

5. CAPITAL RESERVE FUNDS

or the Aquannis Pool and the Joint Parks are non-statutory reserves for theexpenditures, established at the discretion of the Committee. Balances and'changes

AQUANNIS POOL JOINT PARKS

20Q8 2007 2008 2007

Balance, beginning of year $ 181,529 $ 160,263 $ 29,308 $ 38 274Add: net transfers from operations (46.836> 21.266 34I96I (g'966)

Balance, end of year S 134.693 $ 181.529 $ 64.269 $ 29.308

36


of 169




6. STATEMENT OF CASH FLOWS

A Statement of cash flows has not been prepared as it is not considered to provide any additional information

7. COMPARATIVE FIGURES

Certain of the comparative figures have been reclassified to conform with the current year's presentation.

37


of 169


Aquannis Pool

STATEMENT OF FINANCIAL ACTIVITY


SCHEDULE I

2008

Revenue:

Contributions by Members:

City of Duncan


Interest Income

Public Swimming

Instructional Program

Recoveries

Rentals

Miscellaneous

Taxable and Non-Taxable Sales

Expenditure:

Cowichan Valley Regional District:

Administration Salaries and Fringe Benefits

Building Maintenance Salaries, Wages and

Building Cleaning, Maintenance and Repairs

Program Salaries, Wages and Fringe Benefits

Pool decommission

Capital Expenditure

Net revenue (expenditure)



2007

! 103,574

769,492

6,688

73,374

121,683

5,689

53,465

13,384

24,454

1,171,803

$ 113,729

825,860

7,442

219,142

183,012

58

73,994

8,160

38.683

L470.080

453,544 455,978

302,694

422,768

53,525

-

1,232,531

(60,728)

195.421

$ 134,693

344,959

649,588

-

9.181

1.459.706

10,374

185.047

$ 195.421

38


of 169


Joint Parks


Year ended December 31,2008, with comparative figures for 2007

SCHEDULE II

2008 2007

Revenue:

Contributions by Members:

City of Duncan


Interest

User Fees

Expenditure:

Kinsmen Park

Pioneer Park

Other

Municipal Administration

Capital:

Pioneer Park

Net revenue



$ 31,056

160,928

8,020

_

200.004

54,101

98,116

5,340

7.486

165,043

_

165.043

34,961

157.943

$ 192.904

$ 31,626

160,999

6,477

212

199.314

58,733

101,424

2,961

7.898

171,016

18.966

189.982

9,332

148.611

$ 157.943

39


of 169

HayesStewart

Bi Little&^COMPANY


AUDITORS' REPORT

To The Duncan - North Cowichan Joint Utilities Board,

We have audited the statement of financial position of the Duncan - North Cowichan Joint Utilities Board as

at December 31, 2008 and the statement of financial activity for the year then ended. These financial

statements are the responsibility of the Board. Our responsibility is to express an opinion on these financial

statements based on our audit.

We conducted our audit in accordance with Canadian generally accepted auditing standards. Those

standards require that we plan and perform an audit to obtain reasonable assurance whether the financial

statements are free of material misstatement. An audit includes examining, on a test basis, evidence


accounting principles used and significant estimates made by management, as well as evaluating the overall

financial statement presentation.

In our opinion, these financial statements present fairly, in all material respects, the financial position of the

Duncan - North Cowichan Joint Utilities Board as at December 31, 2008 and the results of its operations for

the year then ended in accordance with accounting principles disclosed in note 1 to the financial statements.

Duncan, BC


DUNCAN NANAIMO VICTORIA

823 Canada Ave. 1-256 Wallace St. 1000-747 Fort St.

Duncan, BC V9L 1V2 Nanaimo, BC V9R 5B3 Victoria, BC V8W 3E9

Tel: 250.746.4406 | Fax: 250.746.1950 Tel: 250.754.8239 | Fax: 250.754.1903 Tel: 250.383.8994 | Fax: 250.383.8904



of 169

DUNCAN - NORTH COWICHAN JOINT UTILITIES BOARD

STATEMENT OF FINANCIAL POSITION

December 31, 2008, with comparative figures for 2007

Financial Assets

Investments (Note 3)

Receivables - City of Duncan

- Cowichan Valley Regional District

- Cowichan Tribes

Liabilities

Due to North Cowichan


2008

$ 877,329

1.731

879,060

1.731

2007

$ 735,048

52,826

21,899

2.204

811,977

76.929

$ 877.329 $ 735.048

Board Position

Financial Equity:

Reserve for Capital Expenditures (Note 6) $ 877.329 $ 735.048

$ 877.329 $ 735.048

M. Frame,

Director of Finance

41


of 169




2008

Revenue

Contributions from:

The Corporation of the City of Duncan


Cowichan Valley Regional District

Cowichan Tribes

Interest received

659.862

2007

$ 194,077

320,695

107,525

10,483

27,082

$ 232,251

379,632

119,859

12,081

41.225

785.048

ExpendituresAdministration

Sewer lagoon operation and maintenance

Capital expenditures

Net (expenditures) revenue



24,116

493,465

517.581

142,281

735.048

$ 877^29 ?

29,934

598,689

309.163

937.786

(152,738)

887.786

& 735.048

42


of 169




1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

It is the Corporation's policy to follow generally accepted accounting principles as recommended by thePublic Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants and to applysuch principles consistently.

2. SUMMARY OF OPERATIONS

The Duncan - North Cowichan Joint Utilities Board operates and maintains joint sewer lagoons on behalf ofthe City of Duncan and the District of North Cowichan. The distribution of expenditures related to operationsis based on the number of users in each municipality.

3. INVESTMENTS

Investments are carried at cost which at December 31, 2008, would approximate market value. The balance ofinvestments have been internally restricted by the Board and are to be expended in accordance with the termsot the reserve for capital expenditures.

4. OPERATING LEASE

The Board leased the sewage lagoon lands under a twenty year operating lease with lease paymentsnegotiated every five years. The lease has expired, and as at the report date the current lease remains underrenegotiation. Future minimum lease payments are expected to be $195,485 per annum.


The Board's financial instruments consist of investments, accounts receivable and accounts payable Thecarrying amount of these financial instruments approximates their fair value because they are short-term innature or because they bear interest at market rates.

Unless otherwise noted, it is management's opinion that the Corporation is not exposed to significant interestor credit risks arising from these financial instruments.

6. CAPITAL RESERVE FUNDS

The Capital reserve funds are non-statutory reserves, for the purpose of future capital expendituresestablished at the discretion of the Board. Balances and changes are outlined as follows:

o i u • • r- 20Q8 2007Balance, beginning of year $ 735)048 $ ^

Add: transfer from current operations 142.281 (152 738)

Balance, end of year $ 877329 $ 735.048

43


of 169




7. STATEMENT OF CASH FLOWS

A Statement of cash flows has not been prepared as it is not considered to provide any additional information

8. COMPARATIVE FIGURES

Certain of the comparative figures have been reclassified to conform with the current year's presentation.

44


of 169

ReportMUNICIPALITY of /VO/T/7

COWICHAN

Date

To

From

Subject

May 27, 2009

J. P. MacKay, P. Eng., Director of Engineering and Operations

Wayne N. Gourlay, Operations Manager Endorsed by

Equipment Tender (Utility Van) (#387)

File 1280-20-387

Purpose Recommendation of tender approval

Analysis The following tenders were received for a low cab forward cab chassis and

Intercontinental truck work body:

Berks Intertruck

P&R Truck Centre

Brand

Isuzu NQR09

FusoFE180

Price after taxes

$84,914.00

$83,188.84

Recommendation

That the District purchase the van from P&R Truck Centre for $83,188.84, including trade

of unit #20, a 1992 Grumman Van S.N. 1GBKP32K4N3308030 .

Resolution proposed:

The Operations Department recommends Council approval of the tender dated May 19,

2009 from P&R Truck Centre for a 2009 Mitsubishi Fuso FE180 cab forward van, in the

amount of $83,188.84 including trade, and all taxes.

09 Van 387_Util_analysis.wpd

7030 Trans Canada Highway, Box 278 North Cowichan, B.C., V9L 3X4


Award of Tender - Utility Van

of 169

of 169

Report

MUNICIPALITY of /VO/T/7

COWICHAN

Date

To

From

Subject

May 27, 2009



Equipment Tender (Plow and Tanker cab and chassis) (#389)

File 1280-20-389


Analysis The following tenders were received for a Cab and Chassis for mounting

sander/spreaders and fire tankers :

Dealership

Berk's Intertruck

Berk's Intertruck

Island Freightliner

Covan International

Covan International

Island Freightliner

Brand Price after trade and including taxes

GMC $107,034.00 (2008 model, std transmission)

GMC $113,754.00 (2010 model, auto transmission)

Freightliner $118,929.84 (2010 model, manual transmission)

International $122,533.16 (2010 model, manual transmission)

International $123,628.52 (2010 model, auto transmission)

Freightliner $124,287.17 (2010 model, auto transmission)

Considerations

The District requires delivery this summer to set up a new truck and sander. While theDistrict will be recommending an automatic transmission on tender for #390, immediate

delivery is preferable for this tender, so the "in stock" unit is recommended.

Recommendation

That the District purchase the 2008 Cab and Chassis (manual transmission) from Berk'slntertruckand trade Unit #64,1991 GMCTopkickS.N. 1GDP7H1J7MJ504654). The trade

value offered was $3000.00; the District should reserve the right to retain the trade in for

private disposal; the decision will be made at the time of delivery of the new truck.



2009 from Berk's Intertruck, for a 2008 GMC C8500, in the amount of $107,034.00

including all taxes and including trade of #64, a 1991 GMC Topkick..

09 C&C sinqleaxle 389_rec.wpd

7030 Trans Canada Highway, Box 278 North Cowichan, B.C., V9L 3X4Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Award of Tender - Truck

of 169

of 169

Report

MUNICIPALITY of /VO/T/7

COWICHAN

Date

To

From

Subject

May 27, 2009



Equipment Tender (Plow and Tanker cab and chassis) (#390)

File 1280-20-390


Analysis The following tenders were received for a Cab and Chassis for mounting

sander/spreaders and fire tankers: (this is the second of two similar tenders)

Dealership

Berk's Intertruck

Berk's Intertruck

Island Freightliner

Covan International

Covan International

Island Freightliner

Brand Price after trade and including taxes

GMC $109,274.00 (2009 model, std transmission)

GMC $112,634.00 (2010 model, auto transmission)

Freightliner $118,369.84 (2010 model, manual transmission)

International $121,413.20 (2010 model, manual transmission)

International $122,508.52 (2010 model, auto transmission)

Freightliner $123,727.17 (2010 model, auto transmission)

Considerations

The District can wait until factory order delivery, towards the end of the year. The District

is requiring an automatic transmission on this tender; this is the more common standard in

the municipal field. The 2010 GMC is recommended.

Recommendation

That the District purchase the 2010 Cab and Chassis (automatic transmission) from Berk's

Intertruck and trade Unit #82,1995 GMC Topkick(S.N. 1GDP7H1J5SJ512491). Thetrade

value offered was $4000.00; the District should reserve the right to retain the trade in for

private disposal; the decision will be made at the time of delivery of the new truck.



2009 from Berk's Intertruck, for a 2010 GMC C8500 (automatic), in the amount of

$112,634.00 including all taxes and including trade of #82, a 1995 GMC Topkick.

09_C&C_singleaxle_390_rec.wpd



Award of Tender - Truck

of 169

of 169

Report

MUNICIPALITY of

COWICHAN

Date

To

From

Subject

May 27, 2009



Equipment Tender (sander) (#392)

File 1280-20-392

Purpose

Analysis

Recommendation of tender approval

The following tenders were received for a chassis mount sander/spreader :

Brand

Falcon Equipment Henderson

Danco Equipment Monroe

Del Equipment

Model Base

FSH I 304ss

MSV 168-84-56

EV100-148250

Price after taxes

$21,844.80

$26,751.20

$30,680.16Swenson

Recommendation

That the District purchase the sander from Falcon Equipment for $21,844.80.



2009 from Falcon Equipment, for a 2009 Henderson FSH 1 304ss sander, in the amount

of $21,844.80 including all taxes.

09_Sander_392 anafysis.wpd



Award of Tender - Sander

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MUNICIPALITY of NOtlfl

Report cowichan

Date May 27, 2009 File 8850-01


From Darrell Frank, RPF, Municipal Forester Endorsed by

Subject Logging Contract - Millstone Contracting - Block P-751

Purpose

The Forestry Department would request that the following contract be included in the June 3,2009, Council

meeting for a resolution to enter into an agreement with Millstone Contracting Ltd.

Recommendation

"that Council authorize the Mayor and Director of Administration to sign an

agreement with Milistone Contracting Ltd. to harvest an estimated 1,300 cubic

metres ofconifer and hardwood logs from Block P-751, located on Mount Prevost,

at weighted average cost of$28.30/m3, effective June 4, 2009, to April 30, 2010."

Analysis

The site is located on Mount Prevost, and is approximately 3.8 hectares in size, comprised of second

growth conifer and hardwoods. Access is via Mount Prevost Mainline and Mines Road. The area will be

logged using a hoe-forwarding method.

Darrell Frank, RPF

Municipal Forester

G:\Forest\Sec\Darrelt Frank\djfmaY27_09rrp_M&C P 751.wpd



Award of Logging Contract

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MUNICIPALITY of

Report cowichan

Date May 27, 2009 File 8920-85 BEC


From Darrell Frank, RPF, Municipal Forester Endorsed by

Subject Licence of Occupation with Bird's Eye Cove Farm Ltd.

Purpose

The Forestry Department would request the use of Bird's Eye Cove Farm Ltd.'s private road, in the Stoney

Hill area to access the Municipal Forest Reserve lands, the Forestry Department would request this use

for accessing our lands for forest management activities, but not for logging purposes, subject to the

following:

1. The Municipality add Bird's Eye Cove Farm Ltd. as an additional named party on its

comprehensive General Liability Insurance.

2. The Municipality will pay an annual road use fee of $465.00 for a one-year term.

3. The access will be for forest management activities and forest fire fighting access. Access,

if required for logging purposes, would be covered by a separate agreement for that

purpose.

Darrell Frank, RPF

Municipal Forester

DJF/rp

G:\Forest\Sec\Darrell Frank\djfmay27_09rrp_M&C_LOC_Bird's Eye Cove Farm.wpd

7030 Trans Canada Highway, Box 278 North Cowichan, BC, V9L 3X4


Licence of Occupation - Bird's Eye Cove Farm Ltd.

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LICENCE OF OCCUPATION

File No: 8920-85 BEC

AGREEMENT made this day of 2009.

BETWEEN: Bird's Eye Cove Farm Ltd.

5881 Genoa Bay Road

DUNCAN, BC V9L5Y5

(hereinafter called the "Bird's Eye Cove Farm Ltd.")

OF THE FIRST PART:

AND: THE CORPORATION OF THE DISTRICT OF NORTH COWICHAN,

P.O. Box 278

DUNCAN, BC V9L 3X4

(hereinafter called the "Municipality")

OF THE SECOND PART:

Bird's Eye Cove Farm Ltd. and the Municipality mutually agree as follows:

Bird's Eye Cove Farm Ltd. will allow the Municipality, or their representatives, temporary access over

Ranges 6 & 7, Sections 18 & 19, Cowichan Land District (Folio 38-000,45-000,47-000). Access will be

over existing roads only.

Temporary forest access will be granted provided the following conditions are adhered to:

(1) TERM

The Municipality and its contractor will be granted access from June 6,2009, to June 30,2010, over

the property listed above.

(2) PAYMENT

Payment will be made by the Municipality to Bird's Eye Cove Farm Ltd. at an annual fee of $465

for the term of this Agreement.

(3) COST OF ROAD MAINTENANCE

(a) Ensure that the access road will be maintained to at least its present condition from the wear

and tear by the Municipal Forestry Department personnel and contractor traffic.


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Bird's Eye Cove Farm Ltd. Page 2

Licence ofOccupation - 2009

(b) The Municipality will allow only municipal employees or those working under contract with

the Municipality to use the access road, and will ensure the gates are locked when not in use.

(4) CURTAILMENT OR TERMINATION

The Municipality will adhere to Ministry of Forests - Fire Regulations and shut down all its

operations when or if the fire hazard warrants it.

(5) FORCE MAJEURE

Ifand so often as Bird's Eye Cove Farm Ltd. considers curtailment or temporary suspension ofthe

Municipality's operations hereunder to be necessary due to Bird's Eye Cove Farm Ltd. operations

being affected by adverse weather conditions, fire, flood, war, insurrection, riot, strike, lockout,

jurisdictional dispute in respect of workmen or other labour disturbance, failure of carriers to

transport or furnish facilities for transportation, or any order, requisition or necessity of any

government or other regulatory body whatsoever, the Municipality shall curtail or temporarily

suspend its operations hereunder as and when directed in writing so to do by the Bird's Eye Cove

Farm Ltd.

(6) INDEMNITY

The Municipality shall indemnify and save harmless Bird's Eye Cove Farm Ltd. from and against

all claims, debts, demands, suits, actions and causes ofaction whatsoever which may be brought or

made against the Bird's Eye Cove Farm Ltd. by any person, firm or corporation and all loss, costs,

damages, expenses and liabilities which may be suffered or incurred by Bird's Eye Cove Farm Ltd.

Arising out of or in connection with (whether directly or indirectly, and whether arising out of the

negligence of the Municipality or otherwise howsoever) the operations carried on by or for the

Municipality pursuant to this Contract or byreason ofanymatter or thing done, suffered orpermitted

or omitted to be done by the Municipality.


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'Bird's Eye Cove Farm Ltd.Licence ofOccupation - 2009

Page 3

IN WITNESS WHEREOF this Agreement has been executed by the parties hereto the day and year firstabove written.

Signed, sealed, and delivered by:

the authorized authorities of

The Corporate Seal of the Corporation of

the District of North Cowichan was

hereto affixed in the presence of:

Signature T. Walker, Mayor

Signature M.O. Ruttan, Director of Administration

Signature of Witness

Printed Name of Witness

Address of Witness


of 169

AtuS" X'

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of 169

Subject: Donation request - Providence Farm

Nancy,

Jim Dias asked me to to contact you to formally request a donation from theMunicipality of North Cowichan to be auctioned off at the 16th Annual WildWest Hoedown on Saturday, June 20th, 2009, at Providence Farm.

Please contact me at 748-1132 or 715-7343 for further information or toarrange pick up of any donation.

Thank you for your assistance.

Jack HuttonChairman, Hoedown CommitteeProvidence Farm Phone: 746-4204

Print Donation

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Minutes

Meeting Advisory Planning Commission

Date May 22, 2009

Time 12:15 p.m.

Place Large Committee Room

Members Present Hiram Beaubier, Chair; Susan Miller, Doug Ormond and Dirk Helms(comprising a quorum)

Also Present George Seymour, Council Liaison; Councillor Ruth Hartmann; Chris Hall,Director of Planning; and Brigid Reynolds, Planner

Absent with Notice Gilles Villeneuve and Alison Sherwood

Agenda The Commission approved the agenda, as amended.

Minutes The Commission adopted the minutes of the meeting held on April 24,2009.

The Commission adopted the amended minutes of the meeting held onMarch 27, 2009.

Business:

CommunityCharacterAssessment

Cam Campbell was unable to attend the meeting; therefore will presentthe Community Character Assessment at a future meeting.

SustainabilityPlanning Process

The Director of Planning gave the Commission an update regarding apresentation made by Kate Miller, Cowichan Valley Regional District(CVRD) Environmental Planner, to the Management Committeeregarding the ‘12 big ideas’. The CVRD is using the ‘12 big ideas’ as aframework to rate and evaluate CVRD projects (either in process or forthe future). The CVRD has asked member municipalities to use thisframework to do the same evaluation. The Director of Planning indicatedthat while North Cowichan’s participation is undecided and requires moreinformation, this template may be useful for the Official Community Plan(OCP) review process for monitoring purposes.

EconomicDevelopmentMeeting

The Director of Planning reported on a Council resolution directing staffto hold an economic development meeting as part of the OCP reviewprocess. This meeting will be a public session to receive input oneconomic development from the business community. This meeting is

MUNICIPALITY of NorthCOWICHAN

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May 22, 2009 Advisory Planning Commission Minutes

Page 2 of 3

scheduled for Wednesday, June 18th. As the Commission just learnedabout this meeting in the newspaper, strong concern was expressedabout the lack of communication regarding this initiative. The exactformat is not yet determined, but background information from theprevious public meetings will be presented at this meeting to ensureconsistency.

Chris Hall left the meeting at 12:45 p.m.

Principles Commission members discussed how principles should be weighted, i.e.whether there should be a hierarchy with sustainability as the overarching principle or whether all the principles should be given the sameweighting. Commission members agreed that the principles should standalone and be given the same weighting. This was agreed upon in order toensure that the OCP is easy to understand.

Linking Principles toGoals

Commission members discussed how the principles should be linked withthe OCP goals. Commission members agreed that the chapterintroducing and discussing the principles could include a broad statementthat makes this link. To try and link each goal with the different principlesmay result in a complex document, but the principles should be kept at ahigh level.

Unfinished Business- New Key Goals

Commission members continued the discussion regarding adding newgoals and agreed that ‘Planning for Climate Change’ and ‘PromotingEconomic Prosperity (or Opportunity)’ should be added to the OCP.These were agreed upon due to the current economic environment, andthe impact that climate change will have on shaping and planning ourcommunities. ‘Planning for Climate Change’ will be discussed in thecontext of a longer time frame, for example, 25 to 50 years, in contrast tomost OCP policies that are for a shorter time frame. These additionalgoals will require more cross referencing between issues. TheCommission will identify which topics should be included under the twonew goals. The wording of the existing goals will also be discussed in thefuture.

Councillor Hartmann left the meeting at 1:55 p.m.

Awards Nomination The Chair suggested nominating the new Crofton school for the APCCommunity Design Awards.

Updates Future workshop discussion topics:• growth areas• review title and topics including two new goals• assistance by APC members to write part of the OCP or assist

with completing the matrix• analysis of community input to ensure everything is captured (a

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Advisory Planning Commission Minutes May 22, 2009

Page 3 of 3

high level review not comment by comment)• regional context statement• scheduling and summer holidays

The next workshop has been tentatively scheduled for noon on June 10th.

Review TPC Minutes The Commission reviewed and discussed the minutes of the TechnicalPlanning Committee meeting held on May 12, 2009.

Adjournment The meeting ended at 2:15 p.m.

Next Meeting The next meeting will be held on June 26, 2009.

Certified correct

Recording secretary Chair or presiding member

Minutes - May 22

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Minutes

Meeting Agricultural Advisory Committee

Date May 19, 2009

Time 8:30 a.m.

Place Municipal Hall - Large Committee Room

Members Present Blaine Hardie, Chair; Robert Davison, Johanna Mellor, Gerry Plester, JamesQuaife, Neil Wilson, Councillor Ruth Hartmann and Mayor Tom Walker (ex-officio) (comprising a quorum)

Members Absent David Groves

Also Present Chris Hall, Director of Planning; Wayne Haddow, Chris Groenendyk, Ian Woikeand David Wiebe

Agenda The Committee approved the agenda, as amended to include “Agri Tour”.

Minutes The Committee adopted the minutes of the meeting held on March 10, 2009.

The Committee reviewed the minutes of the Technical Planning Committeemeeting held on March 24, 2009.

The Committee reviewed the minutes of the Advisory Planning Commissionmeetings held on March 27 and April 24, 2009. Staff provided some context onthe bylaw enforcement item in the minutes. The challenge of handling some ofthe agricultural issues was noted, along with the lack of enforcement capability atthe Agricultural Land Commission and Provincial level. The Mayor noted thatCouncil is in the process of adopting a Soil Removal and Deposit Bylaw, whichwill provide greater enforcement capability for those situations where illegal fill isbeing placed on agricultural lands.

Business:

Welcome &Appreciation

The Chair had new and outgoing members introduce themselves. Appreciationwas expressed to those who’s terms have expired and were present to assist thenew members with orientation.

Discussion Role/Function of Agricultural Advisory Committee (AAC)The Director of Planning indicated that the Committee is a product of theStrategic Agriculture Plan process. The Plan anticipated the formation of aCommittee comprised of the local agriculture community to advise Council onagricultural matters, including recommendations on Agricultural Land Reserveapplications, and to oversee the implementation of the Plan’s manyrecommendations.

Former members highlighted the importance they placed on examining eachissue, especially Agricultural Land Reserve applications, on the basis of how itbenefits agriculture. They also felt that a long term view was important ratherthan short term expediency. The value of the Committee was highlighted in


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May 19, 2009 Agricultural Advisory Committee Minutes

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informing Council of issues and having the Municipality be an advocate foragriculture. Council members noted that through the Union of BC Municipalitiesannual conference, resolutions can be effectively presented to the ProvincialGovernment. Enforcement was highlighted as one possible topic. New memberswere encouraged to consider making recommendations to Council onagricultural related topics.

Topics for Upcoming AAC (Water/Official Community Plan (OCP)/RegionalAgriculture Plan/Other)Wayne Haddow gave an overview of efforts to secure a grant to examine optionsfor water service in the area. He said that some of the earlier grant programswere oversubscribed, and we are awaiting word on whether further funds will beforthcoming. Wayne noted that provincial funds are being directed more toindividual farmers through the Environmental Farm Program, rather than studiesof a larger scale.

Committee members noted that the Municipality is reluctant to provide water forirrigation purposes. Other alternatives are being considered, along with the needto make a business case for the benefits of having a greater water supply forirrigation. Staff are continuing to explore grant opportunities.

The Director of Planning indicated that the Committee will be asked to providedirection on what policy changes are warranted in the revised OCP. It isanticipated that material will be forthcoming to the next meeting.

A report from Geoff Millar on the Regional Agriculture Plan was distributed. TheChair highlighted the role of the Committee to encourage the preparation of thisPlan. Some members commented on the subdivision activity taking place in theRegional District at the expense of agriculture.

Ian Woike raised the ongoing concern for resolution to a number of drainageissues in the Municipality. He highlighted the flooding problems experienced byfarmers in the Quamichan Lake area due to beavers. Action is needed so thatfields can drain in time for the growing season. The various roles andresponsibilities of the farm community, Municipality, community groups andprovincial agencies were discussed. Ian suggested that the Committee makeapplication in January, 2010 for a Section 9 application of the Water Act to dealwith beaver problems. There was considerable discussion on who shouldspearhead such an application.

Agricultural Land Commission (ALC) Applications - Review Process(comments/advice and suggestions from former Committee members)Former members reviewed their perspectives on dealing with Agricultural LandCommission matters. They noted the importance of making a recommendationto Council rather than providing no comments. The intimidation factor of largenumbers of the public at the Agricultural Advisory Committee meetings wasraised. The Mayor noted that this is to be expected, but the Committee shouldproceed to make recommendations in any event. He said that the benefit toagriculture should be the primary focus of the Committee.

Administrative Matters - Meeting TimesStaff advised that morning meeting times have proven to work well, but if new

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Agricultural Advisory Committee Minutes May 19, 2009

Page 3 of 3

Committee members have any challenges with times, agenda, etc., to let themknow.

Agri-TourDavid Wiebe and the Chair indicated that June 4, 2009 has been set aside for atour sponsored by the Cowichan Agricultural Society, and details will becirculated to Committee members.

Correspondence/Information

Quamichan Lake Watershed Strategic Plan (QLWSP)The Committee questioned the origin of the QLWSP report. Staff advised that itwas created by the QLWSP and provides some context for its goals for the OCP.David Groves sits on the QLWSC, and the Quamichan Farmers Committee.

Artisan Village - 2950 Elm StreetThe Committee reviewed the status of the application.

Rijk & Marguerite Visscher - 3593 3597 Mt. Sicker RoadStaff outlined the recommendations of the various Committees on the applicationand the Commission’s decision.

Mount Sicker Lumber Company - 7795 Mays RoadStaff indicated that the company is in the Agricultural Land Reserve and it wasbought with the knowledge that it is zoned for agriculture. As it has grown, theCompany is anxious to stay in its present location and expand. Staff recommendthat the revised OCP provide some direction on how to deal with such situations.

Chris Groenedyke raised concerns about the cancellation of the CowichanAgricultural Exhibition. He highlighted the long history and contribution that theExhibition has made to the Cowichan Valley and the local agricultural industry.He is concerned that the Municipality has not done enough to ensure that theSociety was aware of the obligations in completing development applications. Asa non-profit Society, he felt that the Society should have been given moreassistance than it apparently received. He acknowledged that the decision tocancel this year’s exhibition was not solely the result of the Municipal process,but wished to express his concern on that aspect. The Mayor and CouncillorHartmann both indicated that the Society was well served with its ownprofessional advice and that, while it is unfortunate, the Exhibition is cancelledthis year, it will enable the Society to give its full focus on a challenging sitedevelopment.

The Chair again expressed appreciation for the contributions of the pastmembers and closed the meeting

Adjournment The meeting ended at 10:30 a.m.


Certified correct


Minutes - May 19

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Minutes

Meeting Athletic Commission File 0550-20 AC

Date Thursday, May 14, 2009

Time 1:00 p.m.

Place Island Savings Centre, Board Room

Members Present John Elzinga, Ed Gardner, and Ernie Mansueti Members Absent Councillor Garrett Elliott, Chair

Others Attending Mark Frame, Director of Finance

Minutes: The Commission adopted the minutes of the meeting held on May 7, 2009.

Business:

Chair In the absence of Garrett Elliott, Ernie Mansueti was elected Chair for the meeting.

Policy Manual - Adoption

The Athletic Commission’s Policy Manual was circulated, reviewed and adopted as presented.

Forms – Adoption The Commission reviewed and adopted the forms as presented. Outline & Checklist The Commission directed that the following fees and responsibilities of the

promoter be included in a letter signed by the Commission Chair. Fee Schedule, payable by May 29, 2009, to the District of North Cowichan, as follows:

• Doctor - $300 (Confirmed for title fight and weigh-in), • Paramedic - $100, • Timekeeper - $10, • Knockdown Timekeeper - $10, • 3 Judges - $200 each (Rates as established by the World Boxing

Council [WBC]), • Referee - $300. (Rate as established by the WBC, • Boxers - $4,000 US Dominga Olivo, $2,000 CDN Jeannine

Garside, • WCB Supervisors Fee - $300, • Promoter’s Annual Fee - $150, • Event charge - $450, • Proof of a District of North Cowichan business licence, • Boxers - $20 each, • Managers - $20 each, and • Seconds - $5 each.

Championship fight card purse money and other expenses are to be held in trust by the Commission. Total fees payable to the District of North Cowichan by Friday, May 29, 2009 are $4,310 CDN, plus $4,000 US. The Commission approved the following forms.

MUNICIPALITY of North

COWICHAN

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April 24, 2009 Athletic Commission Minutes

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Initial and annual examination (promoter to provide to Commission representative at weigh-in), Athletic Commission medical form - part 1, 2 and 3 (doctor will examine boxers at weigh-in), Post – contest (doctor will examine boxers following match), Application for promoter’s licence (completed and paid by May 27, 2009 to District of North Cowichan), Statutory declaration & waiver of liability (completed and signed by boxers, and signed off at weigh-in by Commissioner of Taking Oaths), Release of Liability, Waiver of Clause and Indemnity Agreement (completed and signed by boxers at weigh-in), Weigh-in checklist, and North Cowichan Athletic Commission licence - to be completed for boxer, judge, manager and second. Boxers - $20, managers - $20, seconds - $5.00, judges - N/C. The promoter will be responsible to provide the following:

• Boxing bell with hammer, • Whistle for timekeeper, • Tape and gauze in dressing rooms, • Event responsibility - The promoter is responsible for meeting all

regulations and activities surrounding the event. This includes the appointment of security personnel and other persons not appointed by the Commission. Which includes point runners, ring announcers, and activities related to scoring,

• The Federation Supervisor will conduct an inspection of the ring at 4:00 p.m. on Saturday, June 6, 2009,

• At Weigh-In, the promoter will provide two full sets per boxer of the approved make of gloves to the Commissioner or Federation Supervisor. One set of gloves will be used in the contest, with the other set maintained as a spare at ringside, in the event gloves must be replaced during the contest,

• The promoter will provide comprehensive public liability insurance for claims for personal and bodily injury, death, property and damage arising out of any occurrence related to the "Regulated Sport", in an amount not less than $3,000,000 per event. The insurance policy will: 1. name North Cowichan as additional insured on its policy, 2. contain a cross-liability clause, and 3. provide that the policy cannot be cancelled or any provisions

changed or deleted unless written notice is given to the Commission by the insurer 30 days prior,

• 45 minutes prior to the match, both boxers, their managers or duly authorized representatives, the promoter, Commissioner and the Federation Supervisor shall meet to thoroughly examine the rules and regulations governing the championship and to affix their signatures to the Declaration of Rules provided by the Federation. Boxers who are more than ten minutes late for the Rules Meeting or for the Official Weigh-In Ceremony shall be fined $100. The contestants will choose their gloves at this time, with the champion given the first choice, and the challenger choosing second. The champion will then choose a

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April 24, 2009 Athletic Commission Minutes

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back-up pair, with the challenger receiving the last pair as a back-up set. In the event of two challengers for a vacant title, the highest rated challenger will have the first choice of gloves, and will be introduced into the ring last, if so chosen, and

• The weigh-in will be at noon on Friday, June 5, 2009 at the Final Round Gym located at 301 Brae Rd, Duncan.

Financial Procedures

Ernie Mansueti will provide the Director of Finance with the names of persons so that cheques can be prepared. Cheques need to be available for the night of June 6, 2009 for individuals that are the Commission’s responsibility for payment.


Next Meeting The next meeting will be held at the call of the Chair

Signature of recording secretary Chair or presiding member

Minutes - May 14

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Minutes MUNICIPALITY of NorthCOWICHAN

Meeting Chemainus Recreation Needs Assessment Committee

Date Thursday, May 21, 2009 Time 6:00 p.m. Place Municipal Hall - Large Committee Room

Members Present Councillor George Seymour, Acting ChairWendy LambertCole RentierMark SaundersJohn Woods

Members Absent Mayor Tom Walker (with notice)

Also Present Councillor, Al SiebringMark Ruttan, Director of Administration/Deputy CAOErnie Mansueti, Parks and Recreation DirectorBob Yates, ConsultantBernie Jones Consultant

Approval of Agenda

The Committee approved the agenda as circulated.

Adoption of Minutes

The Committee adopted the minutes of the meeting held February 16, 2009.

Business

Draft Assessment ReportFile: 0360-20 C

Bob Yates presented a Powerpoint presentation of his study covering the mandate, process, context and recommendations of the study. The next step involves a community validation process. The report will then be revised and presented to Council. Committee members provided comments and questions on the draft study. Recommendation: that the Committee endorse the draft Chemainus Recreation Needs Assessment, as amended to take into account committee comments; and further, that the Committee support holding a public validation process.

Adjournment

Page 1 of 2

Minutes - May 21

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May 21, 2009 Chemainus Recreations Needs Assessment Committee Minutes

Minutes certified correct

The Committee adjourned the meeting at 8:30 p.m.

Recording Secretary

Committee Chair

Page 2 of 2

Minutes - May 21

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Minutes

Meeting Economic Development Committee

Date Tuesday, May 11, 2009

Time 11:45 a.m.


Members Present Councillor John Koury, ChairCouncillor Al SiebringMayor Tom Walker (ex-officio)

Also Present Councillor Dave HaywoodCouncillor George SeymourJ. Dias, Chief Administrative OfficerC. Hall, Director of PlanningJ. MacKay, Director of Engineering & OperationsG. Millar, Economic Development Manager, CVRD

Members Absent Councillor Garrett Elliott

Agenda The Committee approved the agenda, as amended.

Minutes The Committee adopted the minutes of the meeting held March 3, 2009.

Business:

Chair Update The Chair provided an update on activities of the Economic DevelopmentCommittee (EDC), noting that there had been some difficulty in schedulingmeetings in the past months, generally due to the demands of staff and Councilwith respect to both budget review and the Property Tax Restructuring (PTR)Committee process. Some information that has come out of the PTR Committeeultimately will be passed on to the EDC for its review. Now that these two issueshave been set aside, the Committee will attempt to meet more regularly.

The Chair noted he had met with Robin Webb and has a much betterappreciation for the film industry generally in British Columbia, and particularly inthe Cowichan Valley.

The Chair also noted he had met with the Chamber of Commerce who hadrequested periodic updates on economic development initiatives.

Delegations

Andy Johnston,Averill Creek Winery

Mr. Andy Johnston of Averill Creek Winery and Daniel Cosman, a local vintnerconsultant, attended the meeting at 11:50 a.m.


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Tuesday, May 11, 2009 Economic Development Committee Minutes

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The essential message received from Mr. Johnston’s presentation was that theCowichan Valley, and in particular, some of the area around the southwest slopeof Mount Prevost, have a combination of heat/land/soil/climate aspects whichwould support vineyards. More vineyards in the area would create economicvitality and spinoff simply based upon the number of vineyards that are nowoperating. His impression of North Cowichan from the outset was that we werenot vineyard friendly. There appeared to be a number of issues regardingzoning, services, lack of flexibility, and signage, and it was his impression thatNorth Cowichan needed to be more ‘user-friendly’ and proactive.

One of the attractions in this area relative to other parts of British Columbia is theprice of land. For example, in the Okanagan, land can range from $60,000 up to$100,000/acre, while Vancouver Island land is more marketable at $20,000/acre. There is also the benefit of less severe winters in comparison with other parts ofBritish Columbia.

Mr. Johnston was looking for vineyard promotion to take place and wants toensure that the Municipality is aware of the roadblocks he faced. He wassuggesting that the valley could accommodate six more vineyards of his size (40to 50 acres). With that number of vineyards in the valley, the economic spinoff interms of the support industry or vineyard industry would be significant.

Mr. Cosman’s experience in other areas of Canada, including southern Quebec,the Okanagan, southern Ontario, Nova Scotia, and Napa Valley in California, isthat they all have long-term, proactive development plans.

Mr. Cosman also pointed out that one thing missing in the Cowichan Valley isthat there are no best practices, no laboratory services, poor access to labour,no access to innovative equipment because of the low number of vineyards tojustify someone bringing in that type of equipment and investment to theCowichan Valley. The provincial government’s impediment is taxation. He notedthe need to develop wine routes around the area and to try to find a way toremove vineyards from being taxed as light industry. He noted that in King’sCounty, Nova Scotia, through the initiation of a long-term plan, the number ofvineyards grew from 9 to 25, with some additional 700 acres being planted.

In response to a question regarding the economics of vineyards, Mr. Johnstonconfirmed that you don’t need cluster housing where land is available at the rightprice to justify an economic investment in a vineyard.

Mr. Millar noted that there have been a considerable number of initiatives topromote the local vineyard industry. The Economic Development Commissionhas attended two shows in the last month in which the local Cowichan Valleyvineyard industry is promoted. He also noted that two of the local vineyards areup for sale. One of the challenges is bringing all of the vintners together forcooperative marketing even though there is a Wine Island Vintners Association(WIVA). Mr. Johnston confirmed that he is now the vice-president of WIVA andis attempting to bring them closer together.

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Economic Development Committee Minutes Tuesday, May 11, 2009

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Mr. Millar noted that the area signage strategy is under development. It isdifficult because they must work with regional and municipal governments. Alsoeach local jurisdiction has different signage policy, so it is difficult to get asignage program that is consistent throughout the valley. He inquired whetherWIVA would consider a request for financial support to help create a signageprogram initiative. There is a brochure needed, together with signage. It wasunderstood by Mr. Johnston that if a proposal was put to WIVA, it could beconsidered.

The Chair summarized, from his perspective, the five major issues:1. flexibility on zoning,2. infrastructure and services,3. signage,4. land inventory, and5. growing criteria.

It was suggested that WIVA make a submission so that the Municipality canrespond.

Mr. Johnston requested that North Cowichan send a letter to him asking whatWIVA needs to address, including the time and scope of such an inquiry.

Committee members asked if we could compile a list of available municipalproperty and whether the Municipality should be looking for broader regionalsupport.

The delegation left the meeting at 1 p.m.

Municipal Assistanceto Business

A staff report was circulated noting that there can be no direct financialassistance to business. The Community Charter makes minor exceptions withrespect to preserving heritage properties, as well as a section that deals withpermitting tax revitalization areas pursuant to section 226 of the CommunityCharter.

The CAO was asked to clarify whether these exemptions for the five-year periodapplied to land and improvements, or just new improvements.

Tax Rates For the information of the Committee, tax rate comparisons were circulated forcommunities within British Columbia. In discussing whether future investors arelooking at tax rates as an ultimate decision-maker for reinvestment or investmentin a community, Mr. Millar pointed out that he does have some site selectioncriteria that the CVRD put together that are the common questions asked byinvestors. Mr. Millar will forward these to the Municipality for its information, andfor inclusion on the next EDC agenda.

Terms of Reference The Committee reviewed the draft Terms of Reference and made some minorchanges.

Business SurveyReport 2005

The Business Survey Report was referred to the next meeting of the Committeeto allow more time for review and discussion.

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Tuesday, May 11, 2009 Economic Development Committee Minutes

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New Business

Airport Authority The Committee questioned whether the Municipality should seek approval fromthe Nanaimo Airport Commission for North Cowichan to have a specific memberappointed to the Nanaimo Airport Commission. Mayor Walker pointed out thatthe CVRD has in the past had representation on the Commission. Jim Dias wasrequested to make an inquiry of Mike Hooper to determine the likelihood ofrepresentation and to invite Mr. Hooper to attend the next meeting to give apresentation on the proposed expansion efforts of the Nanaimo Airport.

EconomicDevelopment andthe OfficialCommunity Plan(OCP)

The Committee discussed the relationship of the EDC and the OCP, noting thatthe sense of some in the community is that they are not being heard. While theCommittee agreed that there have been lots of opportunities, the businesscommunity is suggesting it would like an evening dedicated to discussion of theirspecific concerns regarding economic development.

There was some discussion about the time and money involved in preparingsuch a business symposium and whether specific invitations should be sent tovarious groups and individuals.

Recommend Resolution: that a meeting with the business community be heldbefore the end of June 2009 for input with respect to its concerns regarding theOfficial Community Plan.

Agricultural Plan Mr. Millar noted that the new Cowichan Valley Agricultural Plan will be unveiledand launched at a meeting at Averill Creek Vineyard on May 14, 2009, at10:30 a.m. All members of the Committee were invited to attend.

Chemainus Update Mr. Millar noted that he has recently had meetings with the Chemainus Festivalof Murals society, the Chemainus Chamber of Commerce, and the ChemainusBusiness Improvement Area, in an attempt to consolidate efforts in attractingmatching tourism dollars. Further information will be presented to the Committeeas this project unfolds.


Next Meeting The next meeting will be held at the call of the Chair.

Certified correct


Minutes - May 11

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Minutes

Meeting Parks and Recreation Commission

Date May 25, 2009

Time 4:00 p.m.

Place Large Committee Room

Members Present Councillor Garrett Elliott (Chair); Councillors Ruth Hartmann (after 4:05 p.m.) andJohn Koury; City of Duncan Councillor Ray Cadorette (after 4:03 p.m.); AnnAndersen (Cowichan Valley School District No. 79 - Cowichan Valley); BarryBayes; Joyce Behnsen; Mona Kaiser; Deb Melnyk; Jeffrey Ratcliff and AlisonRimmer (comprising a quorum)

Members Absent Cowichan Tribes Councillor Howie George

Also Present Ernie Mansueti, Parks and Recreation Director; Don Stewart, Deputy Parks andRecreation Director (part of meeting); and Mary Beth MacKenzie, Deputy Clerk

Agenda The Commission approved the agenda as amended.

Minutes The Commission adopted the minutes of the Parks and Recreation Commissionmeeting held on April 27, 2009, as amended, to:S move Councillor John Koury’s name to “Members Absent with Notice;” andS correct the spelling of Ann Andersen’s name on Page 3.

Delegations:

Proposed Pier atFuller Lake -Vancouver IslandHatchery

Tony Massy, with the Vancouver Island Hatchery, outlined a proposal toconstruct a fishing and wildlife viewing pier at Fuller Lake, similar to the one atChemainus Lake. The cost of a pier is estimated to be about $40,000, and ifapproval is granted, Mr. Massy has offered to begin fundraising and makeapplication for federal and provincial grants. He noted that the Municipality maybe asked to contribute in-kind services.

The Commission discussed concerns including ongoing maintenance of the pier,liability, parking, possible use of the pier as a gathering spot by youth after thepark closes, diving from the pier, and conflict with other uses at Fuller Lake suchas swimming.

In response to these concerns, the Parks and Recreation Director noted thatdocks in North Cowichan have been very successful and popular with the public. He said that if this project proceeds, it will be necessary to give the public anopportunity to provide comments. He further noted that the pier could beconstructed and located in such a way to address some concerns raised by theCommission, and stated that the benefits will far outweigh the costs.

Recommended Resolution: that Council endorse, in principle, the constructionof a fishing and wildlife viewing pier at Fuller Lake, subject to: 1) availability of


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May 25, 2009 Parks and Recreation Commission Minutes

Page 2 of 4

outside funding; 2) staff working with the proponent to consider location optionsfor the pier; and 3) addressing concerns raised by the Parks and RecreationCommission which include maintenance, safety, liability, and possible conflictswith adjacent property owners. (File 6140-20 FULL)

Willow StreetPlanters -ChemainusCommunities inBloom

Ward Yeager, with the Chemainus Communities in Bloom, provided an overviewof the brick planters along Willow Street, noting that trees in the planters areovergrown and losing branches. He asked the Municipality to remove trees fromthree of the planters, and replace them with smaller, more visibly-appealingshade trees.

The Parks and Recreation Director noted that costs will include the removal ofthe trees, replacement trees, installation of a concrete ring to confine tree roots,and new soil. Should any approval be granted, the costs would need to beprovided from the annual maintenance budget.

Mr. Yeager advised that Chemainus Communities in Bloom may be able tocontribute approximately $2,000 to this project.

Recommended Resolution: that Council support, in principle, the removal andreplacement of trees in three brick planters along Willow Street, subject to areview of costs by the Parks and Recreation Director, and the availability offunding in the 2009 Parks and Recreation maintenance budget. (File 6300-01)

Business:

Proposed FeeAdjustments - Fuller Lake Arena

The Commission reviewed the Deputy Parks and Recreation Director’s report,dated April 20, 2009, proposing an annual adjustment of fees and charges at the Fuller Lake Arena, to address increases in operational costs due to wageincreases.

A Commission member noted the limited income of seniors and the high rate ofchild obesity and suggested that the proposed increase for these categories notbe implemented.

Recommended Resolution: that Council direct staff to prepare a bylaw toamend the Fees and Charges Bylaw, to increase the user fees at the Fuller LakeArena effective September 1, 2009 to August 31, 2010, as outlined in the DeputyParks and Recreation Director’s report dated April 20, 2009, with the exceptionof the following categories, which will remain at the current rate:1) children (12 and under),2) parent and tot session (per twosome), and3) seniors.

The Commission discussed the proposed increase to rental fees on statutoryholidays to cover the increased costs of statutory holiday pay for employees.

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Parks and Recreation Commission Minutes May 25, 2009

Page 3 of 4

Recommended Resolution: that Council direct staff to prepare a bylaw toamend the Fees and Charges Bylaw, to increase all rental fees on statutoryholidays by 50%.

Recommendation: that staff prepare a report to increase Fuller Lake Arena rentalfees, including, but not limited to:1) security and first aid,2) officials and referees, and3) additional labour costs for clean-up. (File 3900-50 FEE)

5:50 p.m. Councillor Hartmann left the meeting.

Proposed FeeIncreases - CroftonPool

The Commission reviewed the Deputy Parks and Recreation Director’s report,dated May 8, 2009, recommending adjustments to fees and charges at theCrofton Pool.

Recommended Resolution: that Council direct staff to prepare a bylaw toamend the Fees and Charges Bylaw, to increase fees and charges at theCrofton Outdoor Pool, as outlined in the Deputy Parks and Recreation Director’sreport dated May 8, 2009; and further that Council support the deletion ofswimming lesson rates for Crofton Pool. (File 3900-50 FEE)

Proposed FeeIncreases -Cowichan AquaticCentre

The Commission reviewed the Deputy Parks and Recreation Director’s reportdated May 14, 2009, recommending adjustments to fees and charges at theCowichan Aquatic Centre.

Recommended Resolution: that Council direct staff to prepare a bylaw toamend the Fees and Charges Bylaw, to increase fees and charges at theCowichan Aquatic Centre, as outlined in the Deputy Parks and RecreationDirector’s report, dated May 14, 2009. (File 3900-50 FEE)

Disc Golf The Deputy Parks and Recreation Director updated the Commission on the request from Dan Walker to construct a disc golf course at the Fuller Lake Park. This proposed project was removed from the 2009 capital budget due to budgetconstraints. In a recent email, Mr. Walker stated he believed he can raise$8,000 in sponsorship money so that the project can proceed this year.

The Commission discussed the proposal, and reconsidered having a disc golfcourse at the Fuller Lake Park, noting the considerable amount of work and moneyit will take to transform the existing greenspace into a park and maintain it.

Recommendation: that staff work with the applicants to evaluate various parkswithin North Cowichan and not limit it to the area adjacent to Fuller Lake Arena, the siting of a disc golf course within existing parks, other than Fuller Lake Park,for inclusion in the 2010 budget. (File 6240-01)

KidSport At the April 27, 2009 Parks and Recreation Commission meeting, Peter Quevillonof Sports B.C., provided an overview of KidSport, established by Sport BC, andsuggested that the Parks and Recreation Commission take the lead role inorganizing and promoting a community meeting to create a local KidSport chapter.

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May 25, 2009 Parks and Recreation Commission Minutes

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The Commission reviewed a draft invitation to community members provided byKidSport. (File 5800-01)

6:25 p.m. Ann Andersen, Mona Kaiser and Alison Rimmer left the meeting.

Due to the time of the year, the Commission felt that it would be best to defer theKidSport correspondence to the September 28, 2009 Parks and RecreationCommission meeting.


Next Meeting The next meeting is scheduled for Monday, June 29, 2009 at 4:00 p.m.

Certified correct


Minutes - May 25

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Proposed Fee Amendments - Fuller Lake Arena

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Proposed Fee Increases - Crofton Pool

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7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

MUNICIPALITY of North

COWICHAN Report Date May 14, 2009 File: _______ To Parks and Recreation Commission From Don Stewart, Deputy Parks and Recreation Director Endorsed by Subject Cowichan Aquatic Centre Fees & Charges Review Purpose To review and recommend on the addition of fees and charges assessed on users and user groups for the Cowichan Aquatic Centre.

Background The fees and charges for the Cowichan Aquatic Centre were created in the Spring of 2008 and are being reviewed based on operating the facility for the previous eight (8) months more with the intent of adjusting, modifying or adding fees or charges for components that are missing or are not working as originally designed. With this in mind, we are recommending the addition of fees and/or clauses as defined below:

1) Addition of a Shower admission fee, which would be equivalent to an individual child admission fee ($5.00 without an access card).

2) Addition of the south end of the Fitness Centre as rentable space, which would have a rental fee equivalent to the Group Fitness Room.

3) Addition of locker token fee of $0.50 for individuals and $0.25 for non-profit groups and schools.

The chart below shows the additional admission / service fees to be assessed.

Individual Single Admission

(with an Access Card)

Individual Single Admission

(without an Access Card) Category (Age)

Current Proposed Current Proposed

Shower --- $2.50 --- $5.00

Locker Token

(Individual) $0.50 $0.50 $0.50 $0.50

Locker Token

(Group) $0.25 $0.25 $0.25 $0.25

For the facility rental fee, the chart below shows these fees.

Rental Space Commercial

Rate

Adult Aquatic

User Group or

Private User

Senior,

Student,

Youth or

Child Aquatic

User Group

School Group Local Non-

profit Group

South End Fitness Centre

$50.00 $38.00 $24.00 $24.00 $38.00

Proposed Fee Increases - Cowichan Aquatic Centre

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7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4 Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

Recommendation That Council supports the recommendation of amending Schedule AC@ of Bylaw No. 2714, the AFees and Charges Bylaw 1994@, for modifying the user fees and charges at the Cowichan Aquatic Centre effective September 1, 2009.

Proposed Fee Increases - Cowichan Aquatic Centre

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of 2

Minutes

Meeting Technical Planning Committee

Date May 26, 2009

Time 2:00 p.m.


Members Present Councillor George Seymour, Chair; and Councillor Al Siebring (comprising aquorum)

Members Absent Councillors John Koury and Ruth Hartmann

Staff Present Jim Dias, Chief Administrative Officer (CAO); Brigid Reynolds, Planner; andBruce Oliphant, Chief Building Inspector

Agenda The Committee approved the agenda, as circulated.

Minutes The Committee adopted the minutes of the meeting held on May 12, 2009.

Business:

DevelopmentVariance Permit -7238 WestholmeRoad

The Committee reviewed Planning Technician Morris’ May 19, 2009 reportregarding the development variance permit application for 7238 WestholmeRoad (Folio: 05406-000).

Recommendation: The Committee gives notice that Council intends to issue adevelopment variance permit on June 17, 2009, to Jameson and Lori-AnnePollock, for 7238 Westholme Road (Folio: 05406-000), to vary section 51(6)(d)of the Zoning Bylaw, to reduce the minimum required front yard setback from 46metres (150.91 ft) to 27 metres (88.58 ft) for the first of two proposed principalbuildings; and to reduce the minimum required side yard setback from 46 metres(150.91 ft) to 22 metres (72.18 ft) for the second proposed principal building, topermit the construction of two outbuildings, as shown on Schedule No. 1 ofPlanning Technician Morris’ May 19, 2009 report. File: 3080-20 09.06

Temporary TrailerPermit - 7223 BellMcKinnon Road

The Committee reviewed Planning Technician Morris’ May 22, 2009 reportregarding the issuance of a temporary trailer permit for 7223 Bell McKinnonRoad (Folio: 05723-201).

Recommended Resolution: that Council issue a temporary trailer permit toClayton and Emma Twamley for 7223 Bell McKinnon Road (Folio: 05723-201), toaccommodate a family member with failing health, subject to the following:1) receiving Ministry of Health approval of the septic system to service the

trailer home;2) meeting municipal building requirements; and,3) providing written agreement that the trailer will be removed from the

property upon completion of the stated purpose. File: 3070-20 00.71

Information /Discussion

Boat SheltersThe Committee received correspondence dated May 18, 2009, from the Maple


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Bay Ratepayers Association regarding a moratorium on boat shelters.

Recommendation: the Committee directed staff to reply to the Maple BayRatepayers Association’s letter that this issue will be addressed as part of theOfficial Community Plan review.



Certified correct


Minutes - May 26

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Minutes of the Regular meeting of the Board of the Cowichan Valley

Regional District held in the Board Room, 175 Ingram Street, Duncan,

BC, on Wednesday, May 13, 2009 at 6:36 pm.

PRESENT: Chair G. Giles

Directors K. Cossey, M. Dorey, L. Duncan, B. Harrison,

D. Haywood, L. Iannidinardo, P. Kent, K. Kuhn,

M. Marcotte, T. McGonigle, I. Morrison, G. Seymour and

T. Walker

ALSO PRESENT: Warren Jones, Administrator

Joe Barry, Corporate Secretary

Mark Kueber, General Manager, Corporate Services

Ron Austen, General Manager,

Parks, Recreation and Culture

Tom Anderson, General Manager,

Planning and Development

Brian Dennison, General Manager,

Engineering and Environmental Services

Dan Derby, General Manager, Public Safety

Jacob Ellis, Manager, Corporate Planning

Brian Farquhar, Manager, Parks and Trails

Kate McIntosh, Human Resources Manager

Kate Miller, Manager, Regional Environmental Policy

Dominique Beesley, Recording Secretary

ABSENT: Director R. Hutchins

APPROVAL OF

AGENDA

09-258

It was moved and seconded that the agenda be amended with the

deletion of Item B2 and the addition of the following New Business

Items:

NB1 Staff Report from the Parks and Trails Manager

Re: Community Development Trust Job Opportunities

Program Application; and

NB2 "CVRD Bylaw No. 3211 – Area E – Cowichan Station/

Sahtlam/Glenora Zoning Amendment Bylaw (DEF

Autoworld), 2008" adoption;

and that the Agenda, as amended, be approved.

MOTION CARRIED

Minutes - May 13 (Cowichan Valley Regional District)

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CVRD BOARD MINUTES –MAY 13, 2009 Page 2

ADOPTION OF

MINUTES

09-259

It was moved and seconded that the minutes of the April 8, 2009

Regular Board meeting be adopted.

MOTION CARRIED

INVITED

GUESTS

Chair Giles welcomed Cowichan Tribes Chief Lydia Hwitsum and her

Council to this historic occasion of the first joint meeting since the

CVRD's incorporation in 1967.

Chief Lydia Hwitsum presented and distributed an overview of the

various departments and services provided by Cowichan Tribes. Pointing

out that both the Cowichan Tribes and the CVRD are responsible for

governing in the Cowichan Valley, Chief Hwitsum reflected that getting

together as local governments will result in meaningful decisions being

made that mutually affect the common interests of the people living in the

Valley. The 2008 North American Indigenous Games benefitted the

entire Valley and Chief Hwitsum advised that Cowichan Tribes would

like to continue to build on the relationship that emerged through the

Games and to try to find ways to get to know each other as individuals

and as groups responsible for governing in the Cowichan Valley and to

share some experiences of Cowichan.

Chief Hwitsum proudly circulated the Canadian Sport Tourism Alliance

President's Award for Outstanding Achievement – Community, Culture

and Economic Impact that was recently awarded to the Cowichan Valley

as recognition for the very successful efforts of hosting the 2008 North

American Indigenous Games.

Chief Hwitsum introduced Rick Brant, Chief Executive Officer, and

Calvin Swustus, Chair, 2008 North American Indeginous Games to

announce the gifting of the Cowichan 2008 Spirit Pole to the people of the

entire Cowichan region. The Spirit Pole will be raised on National

Aboriginal Day adjacent to the Cowichan Aquatic Centre.

Chair Giles, Director Kent and Director Walker acknowledged the

generosity of the Cowichan Tribes in gifting the Spirit Pole to the Valley;

recognized how meaningful this gift is; and stated that it will be a real

honour to display the Spirit Pole for all the people in the Valley.

Chair Giles thanked Chief Hwitsum for providing the CVRD with an

opportunity to listen and learn and stated that she is hopeful that there will

now be a better understanding of the Cowichan Tribes and some of the

opportunities that may present themselves in the future. Chair Giles

concluded by presenting a gift to Chief Hwitsum in recognition of this

historic gathering.


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REPORT OF THE

CHAIR

Chair Giles reported on the Environment Commission session with the

consultant that formulated the workplan for the Commission for the next

year.

INFORMATION

IN1

Minutes of the South Cowichan Services & Governance meeting held

April 22, 2009 were received as information.

IN2 An update from Director Brian Harrison re: Kerry Park Redevelopment

Project was provided.

09-260 It was moved and seconded that a Committee of the Board be struck

to examine moving forward with the Regional/Sub-Regional (yellow)

Funding Model as described in the January 2009 Staff Report.

Opposed: Directors Duncan, Morrison and Marcotte

MOTION CARRIED

8:28 pm The Committee recessed from 8:28 pm until 8:40 pm.

COMMITTEE REPORTS

CR1

The report and recommendations of the Electoral Area Services

Committee meeting of April 21, 2009 listing ten items were considered.

09-261

It was moved and seconded:

1. 1. That the Board Chair and Corporate Secretary be authorized

to sign the necessary documents with the Island Corridor

Foundation (ICF) and Ministry of Transportation to permit

improvements upon ICF lands and within existing road rights

of way around the Cobble Hill Train Station as part of the

Cobble Hill Train Station “Trees for Tomorrow”

Revitalization Project.

2. That a reserve fund expenditure bylaw be prepared

authorizing the expenditure of no more than $60,000 from the

Community Parks General Reserve Fund (Area C – Cobble

Hill) for the purpose of completing the Cobble Hill Train

Station “Trees for Tomorrow” Revitalization Capital Project;

and that the bylaw be forwarded to the Board for

consideration of three readings an adoption.


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2. 1. That CVRD Bylaw No. 3272 – Sahtlam Fire Protection Service

Area Loan Authorization Bylaw, 2009, be forwarded to the

Board for consideration of three readings and following

Provincial and voter approval, be adopted.

2. That voter approval for CVRD Bylaw No. 3272 be obtained

through an alternative approval process over the entire service

area.

3. That the CVRD proceed to adopt Bylaw No. 3273 – Thetis Island

Wharf Regulation Bylaw, 2009, that would prohibit overnight

moorage at the Thetis Island Wharf.

4. That the Board Chair and Corporate Secretary be authorized to

sign the necessary documents related to issuance of an Operations

Permit by BC Parks permitting the CVRD to operate West

Shawnigan Lake Park under the Electoral Area B Community

Parks function for a term of five years.

5. That a grant-in-aid request (Electoral Area D – Cowichan Bay) in

the amount of $500 be given to Cowichan Valley Seniors Dragon

Boat Society to assist with start up costs for their new team in

Cowichan Bay.

6. That a grant-in-aid request (Electoral Area A – Mill Bay/Malahat)

in the amount of $7,000 be given to Mill Bay/Malahat Historical

Society to assist with costs to collect, preserve, and present the

history and heritage of the Mill Bay and Malahat area.

7. That a grant-in-aid request (Electoral Area A – Mill Bay/Malahat)

in the amount of $500 be given to Bamberton Historical Society to

assist with their historical theatre project.

MOTION CARRIED

09-262 It was moved and seconded that:

8. That application 1-A-09 DVP by Robert and Jodi Cantwell for a

variance to Section 8.4.A(b)(2) of Zoning Bylaw No. 2000, by

increasing the maximum permitted height of a single family

dwelling from 7.5 metres (24.61’) to 9.5 metres (31.17’) on Lot 51,

District Lot 80, Malahat District, Plan VIP83417 (PID 027-128-

300), be denied.

9. That application No. 1-I-09DP and 1-I-09DVP be approved, and

the Planning and Development Department be authorized to issue

a development permit and development variance permit to


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Charles Ricketson for the construction of an addition to the

dwelling on Lot 41, District Lot 32, Cowichan Lake District, Plan

1003, Except Part in Plan 1584 RW (PID: 002-477-882) that

would permit the addition to be 1.5 metres from the side parcel

line and subject to:

Compliance with RAR Report No. 1251 by Trystan Willmott;

Flagging of the 15 m Streamside Protection and Enhancement

Area prior to construction;

Construction is located outside the 15 metre Streamside

Protection and Enhancement Area, measured from the 164

metre high water mark.

10. That application No. 1-F-09DP be approved, and the Planning

and Development Department be authorized to issue a

development permit to Tina and Wayne Verch for the

reconfiguration of exterior decks at 6770 Forestry Road (Lot A,

Section 29, Renfrew District, Plan 38780), including a variance to

Section 3.22 of Zoning Bylaw 2600 to reduce the minimum

setback of from a watercourse from 15.0 metres to 8.0 metres,

subject to:

Acceptance of RAR report #1167 by the Ministry of

Environment.

Strict compliance with RAR report #1167, prepared by Kelly

Schellenberg, RFP

Protection of 15 metre Streamside Protection and

Enhancement Area (SPEA), other than the permitted

encroachment, with high visibility fencing or temporary

flagging prior to construction.

Planting and protection of the proposed compensation area in

accordance with RAR report #1167.

MOTION CARRIED

CR1

The report and recommendations of the Electoral Area Services

Committee meeting of May 5, 2009 listing 25 items were considered.

09-263 It was moved and seconded:

2. That Scott Stevenson be compensated $525 for loss of livestock as

a result of attacks from unknown dog(s) at 4975 Langtry Road.

3. That a grant-in-aid request (Electoral Area B – Shawnigan Lake)

in the amount of $350 be given to Garden House Foundation to

assist the Foundation with their mandate.

4. That a grant-in-aid request (Electoral Area I – Youbou/Meade

Creek) in the amount of $400 be given to Lake Days Celebration

Society to assist with Lake Days event costs.


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Creek) in the amount of $150 be given to Lake Cowichan

Secondary School Grad 2009 to assist with prom night expenses.


Creek) in the amount of $125 be given to The Kaatza Art Group

to assist with Kaatza Spring Art Show 2009 expenses.


Creek) in the amount of $250 be given to Founders Independent

Living Society to assist with start up expenses.


Creek) in the amount of $1,000 be given to Cowichan Lake

Salmonid Enhancement Society to assist with their salmon

enhancement project.


the amount of $500 be given to Cowichan Bay Improvement

Association to assist with expenses for their annual Low Tide Day.


the amount of $300 be given to Shawnigan Cobble Hill Farmers

Institute to assist with advertising costs for the Fair’s 100th

Anniversary.

11. That a grant-in-aid request (Electoral Area A – Mill

Bay/Malahat) in the amount of $300 be given to Shawnigan

Cobble Hill Farmers Institute to assist in promotion of the Fair’s

100th

Anniversary.

12. That a grant-in-aid request (Electoral Area C – Cobble Hill) in

the amount of $300 be given to Shawnigan Cobble Hill Farmers

Institute to assist with advertising costs for the Fair’s 100th

Anniversary.

13. That a grant-in-aid request (Electoral Area E – Cowichan

Station/Sahtlam/Glenora ) in the amount of $300 be given to

Shawnigan Cobble Hill Farmers Institute to assist with

advertising costs for the Fair’s 100th

Anniversary.

14. That a grant-in-aid request (Electoral Area B – Shawnigan Lake)

in the amount of $300 be given to Shawnigan Cobble Hill Farmers

Institute to assist in promotion of the Fair’s 100th

Anniversary.


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15. That a grant-in-aid request (Electoral Area F – Cowichan Lake

South/Skutz Falls) in the amount of $500 be given to Lake

Cowichan Secondary School to assist with their 2009

scholarship/bursary program.


South/Skutz Falls) in the amount of $125 be given to The Kaatza

Arts Group to assist with costs for the 2009 Spring Art Show.


South/Skutz Falls) in the amount of $400 be given to the Lake

Days Celebration Society to assist with costs to hold the Lake

Days Community Breakfast event.


South/Skutz Falls) in the amount of $1125 be given to the

Cowichan Lake Lady of the Lake Society to assist with costs

associated with the 2009 pageant function.



Cowichan Animal Rescue Society to support the work and efforts

of the Society.


South/Skutz Falls) in the amount of $250 be given to Founders

Independent Living Society to assist with the efforts of the Society

to provide independent living to seniors and disabled citizens in

the Cowichan Lake area.



Cowichan Secondary School Grad 2009 to assist with costs to hold

Prom Night 2009.


Creek) in the amount of $1125 be given to Cowichan Lake Lady

of the Lake Society to assist with costs associated with the 2009

pageant function.

MOTION CARRIED


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It was moved and seconded:

1. That “Safe Boating” signage be erected along the highway right-of-

way at appropriate points in both the Shawnigan Lake and Cowichan

Lake areas, and at specified CVRD boat launch sites; and further, that

a public relations program be set up to help address boat noise and

safety concerns on the two lakes.

It was moved and seconded that the motion be amended to include

$13,000 for extra RCMP patrols.

09-264 It was moved and seconded that the matter be referred back to the

Electoral Area Services Committee.

MOTION CARRIED


23. As a “seasonal cabin” is a dwelling which is not intended for year

round residential occupancy, has a self contained sanitation

facility and may contain cooking, eating, living and sleeping

facilities;

And, as a seasonal cabin’s use is limited to 180 days per year and

cannot exceed 74 sq. m. in floor area.

That the Regional Board adopt a policy which defines dwellings

meant for seasonal use (maximum 180 days per year) that,

because of their unique location, cannot be connected to a piped

potable water system or a public/private sewer system.

24. That Application No. 1-D-09ALR submitted by Ron and Gail

Pitcher made pursuant to Section 21(2) of the Agricultural Land

Commission Act to subdivide the subject property under the

provisions of Section 946 of the Local Government Act be

forwarded to the Agricultural Land Commission with a

recommendation to deny noting the following comments:

the existing property is already smaller than permitted by the

current zoning, and subdivision would worsen the problem of

parcel sizes that were unsustainable for farming;

the principle of protecting farm land is a core value for many

residents; and

ALR rules permit sale of property to finance farm

improvements but the approval process is onerous.

25. 1. That applications for family subdivisions in the ALR be

referred to Advisory Planning Commissions only on the

request of the Director, and that the CVRD Board continue to

pass individual resolutions on each application.


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2. That Procedures and Fees Bylaw No. 2255 be amended to

reflect referral to APC’s being “on the request of the

Director”.

MOTION CARRIED

CR2

The report and recommendations of the Engineering & Environmental

Services Committee meeting of April 22, 2009 listing seven items were

considered.


1. That the Board accept the following modifications to the Gas Tax

funding allocations for the Engineering and Environmental

Services Department:

1. Remove the Kerry Village Sewer rehabilitation project from

the Gas Tax funding list as a result of grant monies received

under the Towns for Tomorrow program

2. Increase the Gas Tax funding for the Honeymoon Bay

reservoir project to $180,000 due to an increase in costs to

supply Hydro power to the water treatment building.

3. Increase the Gas Tax funding for the Satellite Park reservoir

and treatment building upgrades to $380,000.00, due to the

requirement of a fire pump.

4. Substitute the Dogwood Ridge water reservoir and treatment

building upgrade project into the 2009/2010 Gas Tax project

list if alternative funding becomes available for the Saltair

reservoir project.

2. That the Manager of Regional Environmental Policy, working

with the Environment Commission and CVRD and member

municipal staff, develop a variety of environmental lenses for

Board consideration, usable by the CVRD and its member

municipality staff to support the Board’s resolution of December

10, 2008, that "the CVRD embed an environmental lens into all

decision-making immediately".

(Amended from original Committee recommendation):

4. That the Board approve the following template as a first stage

approval process/recommendation for both new and existing CVRD utility takeovers:

1. "That the Board provide first stage of approval and

authorize staff time to continue with the process of potential takeover of the Click here to enter text. system(s), located in Electoral Area Click here to enter text., as requested by Click here to enter text., subject to the following conditions


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and with the understanding that nothing is intended by this approval to fetter future CVRD Board decisions on required bylaws;

2. All lands on which infrastructure works are located will be placed within registered statutory rights-of-way, using the CVRD's standard charge terms;

3. A utility transfer agreement be executed between the CVRD and the owners;

4. A CVRD in-house review of the system be undertaken in order to address deficiencies in the water and/or sewer utility system;

5. The owner of utility be willing to sell and/or transfer the system to the CVRD;

6. A public consultation process regarding CVRD takeover be undertaken;

7. A petition process be carried out and completed by at least 50% of the owners of parcels within the proposed service area with the total value of the parcels representing at least 50% of the net taxable value of all land and improvements in the service area;

8. This list is not exhaustive and items may be added, deleted or altered prior to a formal agreement being executed;

and further that, upon completion of a successful petition process, bylaws be prepared to create a service area for this utility."

5. That staff be authorized to apply for funding under the BC

Brownfield Renewal Strategy, in order to pursue remediation of the Peerless Road and Meade Creek ash fills.

6. That the Board Chair and Corporate Secretary be authorized to

sign a temporary occupancy agreement with Cowichan Energy

Alternatives, in cooperation with the Cowichan Biodiesel

Cooperative, regarding the siting and operation of a waste

vegetable oil collection/recycling depot and bio-diesel production

facility at the CVRD's Bings Creek Solid Waste Management

Complex. 7. That the Collaborative Projects Envelope - Lower Cowichan

Koksilah River Integrated Flood Management and Mapping Plan project be submitted for funding under the Canada-British Columbia Building Canada Fund – Communities Component.

MOTION CARRIED

9:56 pm Director Iannidinardo declared a conflict because her son is an Executive

Director of TimberWest and she left the meeting at 9:56 pm.


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3. That, once a formal agreement between the CVRD and

TimberWest has been executed and a petition for inclusion into

the Honeymoon Bay Water System Service area is received from

TimberWest, a bylaw be prepared to amend "CVRD Bylaw No.

1588 – Honeymoon Bay Local Service (Community Water Supply

and Distribution) Establishment Bylaw, 1983", by extending the

boundaries of the service area to include the property described as

"Lot 2, Section 38, Plan VIP59274 in Renfrew District (Situate in

Cowichan Lake District)", and further that the amendment bylaw

be forwarded to the Board for consideration of three readings and

adoption.

MOTION CARRIED

9:57 pm Director Iannidinardo returned to the meeting at 9:57 pm.

CR3

The report and recommendations of the Transit Committee meeting of

May 13, 2009 listing four items were considered:


1. That the Chair and Corporate Secretary be authorized to sign the

2009/10 Annual Operating Agreement; Amendment #3 to the

Cowichan Valley Master Operating Agreement; and Amendment

#1 to the Cowichan Valley Transit Service Agreement.


2009/10 Youbou Annual Operating Agreement.


2009/10 Cowichan Valley Paratransit Annual Operating

Agreement.

MOTION CARRIED


3. That a Class Rides Free Program be implemented on the

Cowichan Valley Regional Transit System to allow students to

experience the local transit system free of charge for the purpose

of travelling to and from field trips.

MOTION CARRIED


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CR4

The report and recommendations of the Cowichan Lake Recreation

Commission meeting of April 23, 2009, listing three items were

considered:


1. That the Board request that the Liquor Control and Licensing

Branch (LCLB) approve the extension of the liquor primary

liquor license #163104 – Curling Club to cover the Annual Lake

Days Dance on the arena dry floor space on Saturday June 13,

2009.

2. That the Board request that the Liquor Control and Licensing

Branch (LCLB) approve the extension of the liquor primary

liquor license #300537 of the Youbou Community Bowling Alley

to cover the Regatta Adult Dance, Saturday August 08, 2009 from

9 p.m. to 1 a.m. and New Year’s Eve Adult Dance, Thursday,

December 31, 2009 from 9 p.m. to 2 a.m. in the Youbou

Community Hall.

3. That, as required by the LCLB, the Board of the Cowichan Valley

Regional District has considered the following items: the potential

for noise; the impact on the community; whether the extension

will result in the establishment being operated in a manner that is

contrary to its primary purpose and the views of the residents and

offers the following comments:

These events involve the residents of the community through

participation and volunteer activities.

The establishment will still be operating under a liquor

primary liquor license for the purpose of these three events if

the application is approved.

MOTION CARRIED

CR4

The report and recommendations of the Cowichan Lake Recreation

Commission meeting of April 23, 2009 listing eight items were

considered:

09-271 It was moved and seconded that:

1. That the Cowichan Valley Regional District enter into a contract

with Venture Pacific Construction Management / n. Wallace and

Associates for the provision of Construction Management

services for the Cowichan Lake Sports Arena project, for the

following fees:


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1. Services for pre-construction ($71,000), construction

($150,000), and post-construction ($9,000), for a total of

$230,000 + GST.

2. On Site Personnel of Site Manager at $13,750 per month, and

Construction Safety Officer of $7,060 per month.

3. Additional services to be billed by hourly rates as outlined in

the proposal.

4. Reimbursable expenses as outlined in the proposal.


contract with Venture Pacific Construction Management / n.

Wallace and Associates for the provision of construction

management services for the Cowichan Lake Sports Arena

project for the fees as noted.


with Fast and Epp Engineering for the provision of structural

engineering services for the Cowichan Lake Sports Arena

project, for the following fees:

1. Services for structural engineering, $60,000.



contract with Fast and Epp for the provision of structural

engineering services for the Cowichan Lake Sports Arena project

for the fees as noted.


with Applied Engineering Solutions for the provision of electrical

engineering services for the Cowichan Lake Sports Arena

project, for the following fees:

1. Services for electrical engineering, $35,200.


6 That the Chair and Corporate Secretary be authorized to sign the

contract with Applied Engineering Solutions for the provision of

electrical engineering services for the Cowichan Lake Sports

Arena project for the fees as noted.


with Hirschfield, Williams, Timmins Ltd. for the provision of

mechanical engineering services for the Cowichan Lake Sports

Arena project, for the following fees:

1. Services for mechanical engineering, $73,200.



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contract with Hirschfield, Williams, Timmins Ltd. for the

provision of mechanical engineering services for the Cowichan

Lake Sports Arena project for the fees as noted.

MOTION CARRIED

STAFF REPORTS

SR1

Staff Report from the General Manager, Public Safety dated April 23,

2009, re: Central Island 911 Call Answer Levy Strategy, was considered.

09-272 It was moved and seconded that the General Manager, Public Safety

be directed to jointly pursue with Central Island 911 Partners (City

of Nanaimo and Regional District of Nanaimo), implementation of a

Call Answer Levy on cellular telephones within the 911 service area.

This will be through the Association of BC 911 Service Providers,

negotiating with the Wireless Service Providers (WSPs) and if such

negotiations fail, pursuing a legislative solution through the Canadian

Radio-television and Communications Commission (CRTC), Union of

British Columbia Municipalities (UBCM) or the Province of BC.

MOTION CARRIED

SR2 Staff Report from the Manager, Corporate Planning dated April 15, 2009,

re: Community to Community Forum with the Malahat First Nation, was

received as information.

SR3 Staff Report from Catherine Tompkins, Planner III dated May 5, 2009, re:

OCP Amendment Bylaw No. 3238 and Zoning Amendment Bylaw No.

3239 (Malahat Joint Ventures/Lintaman), was received as information.

PUBLIC HEARINGS

PH1 Public Hearing Report and Minutes re: Zoning Amendment Bylaw No.

3233 (Polaris/Nicholson), Applicable to Electoral Area F – Cowichan

Lake South/Skutz Falls, were considered.

09-273 It was moved and seconded that the Public Hearing Report and

Minutes re: Zoning Amendment Bylaw No. 3233 (Polaris/Nicholson),

Applicable to Electoral Area F – Cowichan Lake South/Skutz Falls,

be received.

MOTION CARRIED

PH2 Public Hearing Report and Minutes re: Zoning Amendment Bylaw No.

3234 (Bahler), Applicable to Electoral Area F – Cowichan Lake

South/Skutz Falls, were considered.


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Minutes re: Zoning Amendment Bylaw No. 3234 (Bahler), Applicable

to Electoral Area F – Cowichan Lake South/Skutz Falls, be received.

MOTION CARRIED

PH3 Public Hearing Report and Minutes re: Official Community Plan

Amendment Bylaw No. 3238 and Zoning Amendment Bylaw No. 3239

(Malahat Joint Ventures/Lintaman), Applicable to Electoral Area B –

Shawnigan Lake, were considered.


Minutes re: Official Community Plan Amendment Bylaw No. 3238

and Zoning Amendment Bylaw No. 3239 (Malahat Joint Ventures/

Lintaman), Applicable to Electoral Area B – Shawnigan Lake, be

received.

MOTION CARRIED

BYLAWS

B1

09-276

It was moved and seconded that "CVRD Bylaw No. 3260 - Electoral

Area E Community Parks Service Amendment Bylaw, 2009", be

granted 1st, 2

nd and 3

rd reading.

MOTION CARRIED

B1

09-277

It was moved and seconded "CVRD Bylaw No. 3260 - Electoral Area

E Community Parks Service Amendment Bylaw, 2009", be adopted.

MOTION CARRIED

B2

Item B2 was deleted upon adoption of the agenda.

B3

09-278

It was moved and seconded that "CVRD Bylaw No. 3267 - Cowichan

Bay Sewer System Reserve Fund Expenditure (Inflow and Infiltration

Repairs) Bylaw, 2009, be granted 1st, 2

nd and 3

rd reading.

MOTION CARRIED

B3

09-279

It was moved and seconded that "CVRD Bylaw No. 3267 - Cowichan

Bay Sewer System Reserve Fund Expenditure (Inflow and Infiltration

Repairs) Bylaw, 2009", be adopted.

MOTION CARRIED


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B4

09-280

It was moved and seconded that "CVRD Bylaw No. 3268 - Mesachie

Lake Water System Capital Reserve Fund Expenditure (Electrical

and Communication Upgrades) Bylaw, 2009", be granted 1st, 2

nd and

3rd

reading.

MOTION CARRIED

B4

09-281

It was moved and seconded that "CVRD Bylaw No. 3268 - Mesachie

Lake Water System Capital Reserve Fund Expenditure (Electrical

and Communication Upgrades) Bylaw, 2009", be adopted.

MOTION CARRIED

B5

09-282

It was moved and seconded that "CVRD Bylaw No. 3269 - Cherry

Point Estates Water System Reserve Fund Expenditure (Control

Upgrades) Bylaw, 2009", be granted 1st, 2

nd and 3

rd reading.

MOTION CARRIED

B5

09-283

It was moved and seconded that "CVRD Bylaw No. 3269 - Cherry

Point Estates Water System Reserve Fund Expenditure (Control

Upgrades) Bylaw, 2009", be adopted.

MOTION CARRIED

B6

09-284

It was moved and seconded that "CVRD Bylaw No. 3272 - Sahtlam

Fire Protection Service Loan Authorization Bylaw, 2009", be granted

1st, 2

nd and 3

rd reading.

MOTION CARRIED

B7

09-285

It was moved and seconded that "CVRD Bylaw No. 3273 - Thetis

Island Wharf Regulation Bylaw, 2009", be granted 1st, 2

nd and 3

rd

reading.

MOTION CARRIED

B7

09-286

It was moved and seconded that "CVRD Bylaw No. 3273 - Thetis

Island Wharf Regulation Bylaw, 2009", be adopted.

MOTION CARRIED

B8

09-287

It was moved and seconded that "CVRD Bylaw No. 3212 - Area E -

Cowichan Station/Sahtlam/Glenora Official Community Plan

Amendment Bylaw (Koksilah DPA), 2008", be adopted.

MOTION CARRIED


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B9

09-288

It was moved and seconded that "CVRD Bylaw No. 3233 - Area F -

Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw

(Polaris/Nicholson), 2008", be granted 3rd

reading.

MOTION CARRIED

09-289 It was moved and seconded that a restrictive covenant be registered

on title of the property located at Lot 3, Block 29, Cowichan Lake

District, Plan 47390, for the protection of wetlands on the property,

prior to adoption of Bylaw No. 3233.

MOTION CARRIED

B10

09-290

It was moved and seconded that "CVRD Bylaw No. 3234 - Area F –

Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw

(Bahler), 2009", be granted 3rd

reading.

MOTION CARRIED

B11

09-291

It was moved and seconded that "CVRD Bylaw No. 3238 - Area B -

Shawnigan Lake Official Community Plan Amendment Bylaw

(Malahat Joint Ventures/ Lintaman), 2008", be granted third reading

as amended by changing the words 'will' and 'should' to the word

'shall' throughout Schedule "A".

MOTION CARRIED

09-292 It was moved and seconded that, prior to adoption of Bylaw No. 3238,

the applicant must address all issues as indentified in the Staff Report

from Catherine Tompkins, Planner III , dated May 5, 2009.

MOTION CARRIED

B12

09-293

It was moved and seconded that "CVRD Bylaw No. 3239 - Area B -

Shawnigan Lake Zoning Amendment Bylaw (Malahat Joint

Ventures/Lintaman), 2008", be granted 3rd

reading.

MOTION CARRIED

B13

09-294

It was moved and seconded that "CVRD Bylaw No. 3274 – Area B –

Shawnigan Lake Zoning Amendment Bylaw (Hayes), 2008", be

granted 1st and 2

nd reading.

MOTION CARRIED


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RESOLUTIONS

RES1

09-295

It was moved and seconded that the following appointments to the

Thetis Island Port Commission be approved:

Term to expire December 31, 2011

Doug Darling (Thetis Island Improvement District Appointee)

Pat Mooney (Thetis Island Residents' and Ratepayers' Association

Appointee)

MOTION CARRIED

NEW BUSINESS

NB1 Staff Report from the Parks and Trails Manager dated May 12, 2009, re:

Community Development Trust Job Opportunities Program Application,

was considered.

09-296 It was moved and seconded that the Board endorse the joint

application by Khowutzun Forest Services, the Municipality of North

Cowichan, the Ministry of Tourism, Sport and the Arts, and the

Cowichan Valley Regional District for grant funding under the

Community Development Trust Job Opportunities Program.

MOTION CARRIED

NB2

09-297

It was moved and seconded that "CVRD Bylaw No. 3211 – Area E –

Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (DEF

Autoworld), 2008", be adopted.

MOTION CARRIED

RESOLVE

INTO

CLOSED

SESSION

09-298

9: 29 pm

It was moved and seconded that the meeting be closed to the public in

accordance with the Community Charter Part 4, Division 3, Section

90, Subsections (1) (a) and (2) (b).

MOTION CARRIED

RISE FROM

CLOSED

SESSION

09-301

9:52 pm

It was moved and seconded that the Board rise with report on Item

CSRES1 and return to the Regular portion of the meeting.

MOTION CARRIED


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CSRES1

Personal

Information

{Sub (1)(a)}

09-300

It was moved and seconded that the following appointment to the

Economic Development Commission be approved:

Term to expire April 30, 2011

Bruce Sampson

MOTION CARRIED

ADJOURNMENT

09-302

9:52 pm

It was moved and seconded that the Regular Board meeting be

adjourned.

MOTION CARRIED

The meeting adjourned at 9:52 pm.

Chairperson

Certified Correct:

Corporate Secretary

Dated: ____________________


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Minutes of the regular meeting of the Island Savings Centre Commission held in the Centre Board Room, 2687 James Street, Duncan, on Thursday, May 14, 2009 at 2:30 pm. PRESENT: Councillor G. Seymour, T. Duncan, D. Haywood, A. Siebring, Alternate Director L. Heinio ALSO PRESENT: J. Elzinga, Manager, ISC B. Coleman, Operations Coordinator, CVRD L. Rogerson, Youth Outreach Programmer, ISC

A. Plunet, Recording Secretary

APPROVAL OF

AGENDA

09-24

It was moved and seconded that the agenda be approved with

amendments and changes in order as presented.

MOTION CARRIED

Amendments to the minutes: Substitute under Arts & Culture page 2 second paragraph, 2nd and 3rd sentences to read: “The Arts and Culture Division/Cowichan Theatre is developing Outreach Programs to better serve the Communities within the Cowichan Region. This program will open opportunities for various shows/performances, both local and touring, to be seen throughout the region”. Amendment to page 4 Olympic Torch Relay revised to read “Garrett Elliot, Councillor…”

ADOPTION OF

MINUTES

09-25

It was moved and seconded that the April 9/09 Regular Minutes

of the Island Savings Centre Commission be approved.

MOTION CARRIED

YOUTH

OUTREACH

PROGRAM

-

Programmer Leah Rogerson stated:

- Programs are winding down before school ends for the summer.

Minutes - May 14 (Island Savings Centre Commission)

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ISLAND SAVINGS CENTRE COMMISSION

BOARD MINUTES – MAY 14, 2009 Page 2

- The Youth Outreach Program anticipates partnering through programming with the House of Friendship throughout the summer.

- Youth corner hours are now open in the evenings, Thursdays and Fridays.

- Denise Begley’s summer programming will include going into the community to develop a girls only summer day camp.

- Although vandalism in 2008 to North Cowichan’s outdoor pool could affect future opportunities for youth, positive relationships are currently being developed with North Cowichan.

- Local Leaders in Training are anticipating the opportunity to show positive youth involvement in the community by hosting a reciprocal response to the National Youth Leadership conference in Comox, attended by them earlier in the year.

- Youths who completed the Leaders in Training program will be able to build experience as leaders working in the summer camp programs held at Kerry Park, Island Savings Centre and Saltair.

- June 28/09 is Youth Pride Day. L. Rogerson left the meeting at 2:45 pm.

OPERATIONS

-

B. Coleman stated that the 2009 lighting retrofit project is progressing well, using monies provided through the Gas Tax grant to fund the lighting project. B. Coleman sought approval from the Commission to pursue the purchase and installation of induction lighting, a more expansive yet costly form of lighting than traditional fluorescents, but with a more positive green footprint and greater return on money savings benefits.

09-26 It was moved and seconded that the Island Savings Centre

Commission endorse the purchase and installation of induction

lighting as part of the 2009 retrofit project; and

That Staff be directed to calculate a green footprint reduction

until 2012 to reflect a responsible budget for the Island Savings

Centre.

MOTION CARRIED


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BUSINESS

ARISING FROM

THE MINUTES

BA1

Big Stick Update

-

A local contractor has agreed to fund the restoration of the Puck at no cost to the Island Savings Centre. The Puck will be returned and re-installed once restoration has been completed. The committee designated to restore the Hockey Stick is currently searching for funds in order to complete the project by the October 31/09 deadline. CV Capitals staff Shari Patterson, in conjunction with Arts and Culture Divisional Manager Tracy Hamilton, will continue to assist the Island Savings Centre with future marketing ideas to promote the Big Stick.

BA2

Arts & Sports Scholarships

-

-

After reviewing approximately 50 applications for the Cowichan and Chemainus Valleys Arts and Sports Scholarships, Councillor Jesse Winfrey and Area D Alternate Leslie Heinio provided the winning applicant names of the four local students who will each be awarded $500 Arts & Sports Scholarship Awards for the year 2009: Ms Caitlin Evans; Mr. David Pratz-Borys; Mr. Steven Nowicki and Ms Josie Walter. Staff Report May 15, 2009 to Ms Sharon Moss, CVRD Manager, Finance Division, requested preparation of four $500 cheques be made out to each of the above winners from the Island Savings Centre’s Arts and Sports Scholarship Trust Fund.

Although past procedures delivered the winning students a cheque following their school Awards Night, a discussion took place to propose a change in procedure to reflect the required proof of registration and acceptance from the winning students’ chosen post secondary institutions.

09-27 It was moved and seconded that a policy change be implemented

to ensure that Arts & Sports Scholarship recipients have

obtained proof of registration and acceptance from their chosen

post-secondary institution.

MOTION CARRIED


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Area D Director Lori Iannidinardo, Alternate Director Leslie Heinio and ISC Manager John Elzinga agreed to attend the Secondary School awards presentations, where a letter will be given to the winning students notifying them of their award, and requesting proof of registration and school acceptance prior to issuing their $500 cheque.

BA3

Homeless Showers Update

- The Island Savings Centre’s initiative to provide use of Cowichan Arena showers for the homeless twice a week has been well received, but poorly attended. An offer has been extended to staff from the Hospital Auxiliary Thrift Store to provide towels for the homeless, and has been re-directed to Chuck McCandless, local representative for Canadian Mental Health Association. The shower initiative will be reviewed at the end of June/09.

BA4

Zamboni Purchase Follow Up

- Staff requested approval from the Commission to move forward on placing an order to reserve a new ice-resurfacing machine, taking into account the waiting list of 18 months, and re-affirming that placement of the order holds the price against inflation once it has been placed.


Commission authorize staff to proceed with placing an order to

purchase a replacement ice re-surfacer for the Cowichan Arena.

MOTION CARRIED

COMMUNI-

CATIONS

05-05- 2009 Letter to staff from A. Waddy, representing the 3rd Canadian B.P. Guild, requested that the Island Savings Centre consider providing a permanent display for a Scouts Canada trophy case. Discussion ensued. Staff voiced their reluctance to comply with the request out of respect for other groups in the past who have been denied wall space. Commission members directed the ISC Manager to reject the request, in recognition of the limited wall space, and in order to ensure an uncluttered, spacious lobby.


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REPORTS

NEW BUSINESS

NB1

Alcohol/Special Event Policy

- ISC staff has received a request from organizers of the Ron Dill Memorial Softball Tournament to revisit a 1998 Centre policy which prohibits the organizers of the Tournament from providing and serving alcohol at the event. May 11/09 Staff Report recommended that the Commission revisit the policy which only allows the service of food and alcohol beverages by Island Savings Centre staff unless served through a service club. Discussion ensued. Although current policy does not allow outside groups to bring food or beverages into the Centre, community user groups continually challenge their right to provide their own food and beverages on the premises. The ISC Manager expects to review a Food and Beverage Operational Budget Report, and revisit this policy, with a forthcoming report at the June Commission meeting. Concerns regarding the user request were raised regarding the possible placement of staff at risk, along with the potential of organizers allowing too much drinking without safeguards in place, including that of restricting minors from drinking. Although staff recognized the potential as a source of revenue, some caution was recommended.


Commission not approve the recommendation to allow an

exemption to the existing policy which denies user groups from

providing and serving their own alcohol.

MOTION CARRIED

The ISC Manager was directed to review the existing Food and Beverage policy and return with a report, identifying budget measures.

NB2

ISC Commission Survey

- A Recreation, Sports, Culture and Facilities Survey is currently being completed by ISC staff to help them identify the Commission’s directional priorities for the Island Savings Centre. The ISC Manager explained that with a clearer vision, the Centre would be able to


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pursue federal grants such as a recent Recreational Infrastructure Canada program which will offer approved recreational infrastructure projects up to $1 million in federal funding. After a brief discussion, the Commission directed Island Savings Centre staff to distribute the survey to ISC Commission members prior to the June meeting, at which time the survey will be discussed.

NB3

SBC Insurance

- Liability insurance coverage was discussed for small user groups using recreation facilities within the CVRD. The Island Savings Centre has investigated the availability of the approved 2006 CVRD policy allowing on-site Liability Insurance to user groups. As both South Cowichan and Cowichan Lake Recreation have chosen to exercise their right to offer on-site Liability Insurance, Centre Management requested Commission approval to revisit their option to provide SBC Liability Insurance to user groups.


Commission make available to user groups SBC insurance as per

the CVRD Board approval of May 10, 2006.

MOTION CARRIED

NB4

Bids for BC Under 16, Under 18 Cup

- For Information Purposes: May 1/09 letter from Bill Ennos, BC Hockey Technical Director for Hockey Development requested assistance from Cowichan Arena and the Island Savings Centre in their bid to host the 2010 BC Hockey Female Under 18 Competition Tournament, and 2010 BC Hockey Male Under 16 Competition Tournament.

NB5

CVRD Organizational Chart

- For Information Purposes: As per budget direction, a permanent staff structure has been put in place for all CVRD staff. For purposes of clarity, ISC Manager J. Elzinga explained the CVRD organizational chart and breakdown of duties pertaining to ISC recreation staff.

NB6

ISC Annual Report

- For Information Purposes: Youth Outreach Programmer Denise Begley represented Island Savings Centre in a visual advertisement for the Island Savings Credit Union Annual Report for 2008.


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NB7

Media Release

- The Cowichan 2008 North American Indigenous Games Society, along with its local partners Cowichan Tribes, the CVRD and the Municipality of North Cowichan, announced in a Media Release May 13, 2009 that the Cowichan 2008 Spirit Pole will be gifted to the people of the Cowichan Region and raised in a permanent location in front of the Cowichan Aquatic Centre.

ADJOURNMENT 09-31 It was moved and seconded that the Regular meeting of the

Island Savings Centre Commission adjourn.

MOTION CARRIED

The meeting was adjourned at 4:10 pm.

The next regular Island Savings Centre Commission Meeting will be held June 11, 2009, at 3:00 pm, or at the call of the Chair.

Chairperson

Certified Correct:

Secretary

Dated:


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This bylaw is printed by authority of the council of The Corporation of the District of North Cowichan.

BYLAW NO. 3383

Zoning Amendment Bylaw (No. 4 - Miscellaneous), 2009

Adopted on ..., 2009

The council of The Corporation of the District of North Cowichan, enacts as follows:

1 Section 12 [Definitions] of Bylaw No. 2950, being the “Zoning Bylaw 1997", is amended

(a) by repealing subsection (49) and substituting the following:

(49) “gross floor area” equals the sum of the floor area of each storey in all

buildings on a lot, including exterior walls, but excluding

(a) attached garages or covered parking areas to a maximum of 42 m2 (452

sq. ft.) in area for single and two-family dwelling buildings and

modular homes on residentially-zoned (R) lots,

(b) unenclosed and roofless decks, patios, balconies and porches,

(c) areas below grade with a maximum ceiling height less than 1.8 m

(5.9 ft.), and

(d) elevator shafts and mechanical rooms.,

(b) by repealing subsection (50) and substituting the following:

(50) “habitable room” means a room used or intended for cooking, eating, sleeping

or human occupancy, and

(c) by repealing subsection (126) and substituting the following:

(126) “townhouse” means a building containing at least three, and not more than

six dwelling units attached by a party wall, located on 1 lot, with all dwelling

units having direct access to the outdoors at grade.

2 Section 51 [Agricultural Zone (A1)] is amended:

(a) by replacing “manufactured home” with “modular home” in subsection (1)

[Permitted Uses], and

(b) by repealing subsection (6)(b) and substituting the following:

(b) Modular Homes

Yard, Front . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.0 m (19.68')

Yard, Side . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.0 m (9.84')

Yard, Rear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8.0 m (26.25')

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3 Section 56 [Residential Rural Zone (R1)] is amended by adding the following to subsection

(4):

(c) The maximum permitted floor space ratio for the R1 zone is 0.5:1.

4 Section 57 [Residential Restricted Zone (R2)] is amended by adding the following to

subsection (4):

(b) The maximum permitted floor space ratio for the R2 zone is 0.5:1.

5 Section 60 [Residential Mobile Home Park Zone (R5)] is amended by deleting “Modular

Home” from subsection 1 [Permitted Uses].

6 Section 61 [Residential Townhouse Zone (R6)] is amended:

(c) by adding “Two-family dwelling” to subsection 1 [Permitted Uses],


(4) The maximum permitted density for the R6 zone is as follows:

(a) One dwelling unit per 390 m2 (4,197.93 sq. ft.) of lot area (25 units

per hectare).

(b) The maximum permitted floor space ratio for the R6 zone is 0.5:1,

and

(c) by adding the following to subsection 11:

(f) The total number of dwelling units in the form of two-family dwellings, shall

not exceed 15% of the total number of dwelling units for the whole

development.

7 Section 62 [Residential Multi-Family Zone (R7)] is amended:

(a) by adding “Two-family dwelling” to subsection 1 [Permitted Uses],


(4) The maximum permitted density for the R7 zone is as follows:

(a) One dwelling unit per 289 m2 (3,110.77 sq. ft.) of lot area for the

townhouse use (35 units per hectare).

(b) The maximum permitted floor space ratio for the townhouse use is

0.5:1.

(c) The maximum permitted floor space ratio for the apartment use is

0.6:1.

(d) In the case of apartments, only one residential building per lot shall


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be permitted, and


(f) The total number of dwelling units in the form of two-family dwellings, shall


development.

8 Section 62.1 [Residential Ground-Oriented Multi-Family Zone (R7-A)] is amended:

(a) by adding “Two-family dwelling” to subsection 1 [Permitted Uses],


(4) The maximum permitted density for the R7-A zone is as follows:

(a) One dwelling unit per 200 m2 (2,152.78 sq. ft.) of lot area (50 units

per hectare).

(b) The maximum permitted floor space ratio for the R6 zone is 0.5:1,

and


(g) The total number of dwelling units in the form of two-family dwellings shall


development.

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Approval by the Minister of Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Adoption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

____________________________________ ____________________________________

Mark O. Ruttan, Director of Administration Tom A. Walker, Mayor


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BYLAW NO. 3386

Fees and Charges Amendment Bylaw (No. 2), 2009

The council of The Corporation of the District of North Cowichan enacts as follows:

1 “Fees and Charges Bylaw 1994", No. 2714, is amended by

(a) repealing section 5 of Schedule “A”, and substituting the following:

5. Crofton Pool

(1) Individual Admission

Age Category Individual

Admission

10-Admission

Punch Card

3 years of age and under No charge No charge

4 to 18 years of age $1.00 $9.00

19 years of age and over $2.00 $18.00

(2) Hourly Rental Rate (including two lifeguards) . . . . . . . . . . . . . . . $50.00

Bylaw readings

First Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2009Second Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2009Third Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2009Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2009

M. O. Ruttan, Director of Administration T.A. Walker, Mayor

Bylaw No. 3386 - 1st, 2nd & 3rd Readings

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BYLAW NO. 3387

Zoning Amendment Bylaw (No. 5 - Malcolm Road), 2009

The council of The Corporation of the District of North Cowichan enacts as follows:

1 Schedule “C” of “Zoning Bylaw 1997”, No. 2950, is amended by re-classifying 3192

Malcolm Road (Legal Description: Lot 1, Section 20, Range 4, Chemainus District, Plan

4776, Folio 15530-000), shown as “Subject Property” and outlined in bold on Schedule

“A”, attached to and forming part of this bylaw, from Residential Rural Zone (R1) to

Residential One and Two Family Zone (R3).

Bylaw readings

First reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Second reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Public hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Third reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

Adopted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , 2009

___________________________________ ___________________________________

M.O. Ruttan, Director of Administration T. A. Walker, Mayor

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Schedule “A”

Bylaw No. 3387 -1st & 2nd Reading

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the Fun Family Fair

ac

5855 Clements Street

Duncan BC V9L 3W2

Telephone: (250) 748-0822

Fax: (250) 746-0843

Email: [email protected]

or [email protected]

May 20, 2009

Honourable Mayor

Tom Walker

Municipality of North Cowichan

Box 278

Duncan BC V9L 3X4

Dear Honourable Mayor:

As you may be well aware the cost of constructing the new Cowichan Exhibition Grounds is higher

than ever anticipated. Our organization is trying to fundraise however the state of the economy is

slowing the effort.

The Board of Directors for the Cowichan Exhibition Society are asking that all or some of the

development and building permit costs be returned in the form of a Grant in Aid. The primary

purpose of a grant in aide is to provide one-time financial assistance to our organization to help

with completion of the Cowichan Exhibition Grounds Project This will help ease mounting financial

pressures.

If you require further information I may be of assistance to you at any time. I may be reached at

250-748-0822 or [email protected]. On behalf of the Cowichan Exhibition Society I thank you for

your time and hope to hear from you soon.

Warmest Regards,

^

Events & Sales Coordinator

Cowichan Exhibition Society

RECEIVED

15

Grant in Aid Request - Cowichan Exhibition

of 169

MUNICIPALITY of North Agenda COWICHAN€¦ · (Folio 16482-000). 5. Staff Reports 7-11 13-15 17-19...

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Transcript of MUNICIPALITY of North Agenda COWICHAN€¦ · (Folio 16482-000). 5. Staff Reports 7-11 13-15 17-19...