Board of Directors

Agenda & Reports

April 21, 2015

Board of Directors

April 21, 2015 Board Meeting District Office Building | 799 SW Columbia | Bend, Oregon

AGENDA

VISITORS An assistive listening device is available for visitors. Please let the board chair know if you would like to make use of this device and staff will assist you. Visitors who wish to speak are asked to submit a public comment card provided at the sign-in table. Work sessions are scheduled for the board to receive and discuss information regarding district operations, projects, and planning to aid in their decision-making process. The board will receive comment on work session agenda items at this time. Please state your name and address, and limit your comments to three minutes in the interest of allowing the board to complete the work session agenda. Staff Introductions Gina Brooksbanks, Administrative Analyst for the Recreation Department 5:30 PM WORK SESSION 1. Colorado Dam Safe Passage Management and Communications – Jan Taylor & Pat Erwert 2. Simpson Pavilion Business Plan and Budget – Matt Mercer

7:00 PM REGULAR MEETING VISITORS An assistive listening device is available for visitors. Please let the board chair know if you would like to make use of this device and staff will assist you.

This is the time provided for individuals wishing to address the Board regarding items not listed in the business session. Visitors who wish to speak are asked to submit a public comment card provided at the sign-in table. The Board may elect to ask for comment on business session items at the appropriate time. The visitor’s section is not designed for a lengthy presentation. If you have a proposal for Board consideration, briefly introduce the subject, and request that the Board consider adding discussion to a future Board meeting agenda. Please state your name and address at the time you address the Board. Please limit your remarks to three minutes. CONSENT AGENDA 1. Meeting Minutes

a. 3/3/15 b. 3/17/15

2. Grant easement to Robert and Loriann Tadevic at First Street 1

BUSINESS SESSION 1. Park Facility Naming – Don Horton 2. Third Quarter Review of CIP – Lindsey Lombard & Michelle Healy EXECUTIVE DIRECTOR’S REPORT BOARD MEETINGS CALENDAR REVIEW GOOD OF THE ORDER ADJOURN

EXECUTIVE SESSION - The Board will meet in Executive Session upon adjournment of the work sessions.

The board of directors will meet in an executive session pursuant to ORS 192.660(2)(h) and ORS 192.660(2)(e) for the purpose of consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed and for the purpose of discussing real property transactions.

This session is closed to all members of the public except for representatives of the news media. Matters discussed in executive session that relate to current litigation or litigation likely to be filed shall not be disclosed by the news media.

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Work Session – Item 1

BOARD AGENDA COMMUNICATION

AGENDA DATE: April 21, 2015 SUBJECT: Bend Whitewater Park Operations and Maintenance

Plan STAFF RESOURCE: Pat Erwert, Park Services Director Jan Taylor, Community Relations Manager PREVIOUS BOARD ACTION: None ACTION PROPOSED: None

STRATEGIC PLAN: Theme: Community Connection Objectives: Develop parks to meet community demand Manage partnership Strengthen Community Awareness BACKGROUND

While construction has been underway on recreational enhancements to the Colorado Ave. Dam area of the Deschutes River, plans have also been underway on the development of an operations and maintenance plan and public communications plan. Though the newly constructed area is a park, the special characteristics of the site make it a unique public park facility, requiring much of the same kinds of support a building facility would require from operations to stewardship to public communications. Park Services staff contacted other organizations with similar facilities as well as visited the whitewater and river parks in Boise, Idaho to gain insights and information on operations. As a result, a comprehensive operations and maintenance plan has been developed. Modifications to this plan may be required during and after a season of operation. It is a unique system and adjustments may be necessary to provide optimal conditions for river recreation. Additionally, a communications plan designed to promote general understanding of the new facility, promote safety and to guide use by locals and tourists alike complements the overall operations plan. Key elements of both plans will be shared with the board this evening. BUDGETARY IMPACT

Proposed for 2015-16 Budget • Personnel: $63,231 • Other maintenance (includes utilities): $11,100 • Communications year one: $35,500

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Work Session – Item 2

BOARD AGENDA COMMUNICATION

AGENDA DATE: April 21, 2015 SUBJECT: Simpson Pavilion Business Plan STAFF RESOURCE: Matt Mercer, Recreation Director PREVIOUS BOARD ACTION: None ACTION PROPOSED: None – for information only

STRATEGIC PLAN: Theme: Financial Stewardship Objective: Maintain Financial Sustainability Initiative: Complete operating plan and budget for Simpson

Pavilion BACKGROUND

The Simpson Pavilion is currently under construction and anticipated to open in late November, 2015. Staff has been working on preparing the business plan for the operations of the new facility and finalizing the pro forma and first year start-up budget. The business plan includes programming priorities and schedules, staffing requirements, and detailed revenue and expense estimates. Staff will share key elements of the business plan with the Board for information and feedback. BUDGETARY IMPACT

The current 5-year Financial Forecast (January 2015) estimated the direct subsidy for Simpson Pavilion operations at $62,800 to $70,941 for the first three full years of operation. This assumed a minimum of $40,000 in revenue from naming rights. Additional funding for an increase in the demand for needs-based assistance related to the facility was also planned in the forecast separately. The current business plan shows that the facility can operate within these projections in four of the five most likely scenarios. STAFF RECOMMENDATION

None, for information and discussion purposes only. MOTION

None ATTACHMENT

None, materials will be provided at the meeting.

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Consent Agenda – Item 1a

Board of Directors

Board Meeting Minutes – March 3, 2015

BOARD PRESENT Dan Fishkin, Chair Craig Chenoweth, Vice Chair Ted Schoenborn Scott Wallace Nathan Hovekamp STAFF PRESENT Don Horton, Executive Director Vanessa DeMoe, Assistant to the Executive Director Michelle Healy, Strategic Planning & Design Director Lindsey Lombard, Finance Director Matt Mercer, Director of Recreation Pat Erwert, Park Services Director Jan Taylor, Community Relations Manager Steve Jorgensen, Planning Manager Sasha Sulia, Natural Resources Manager Jeff Hagler, Park Stewardship Manager LEGAL COUNSEL Paul Taylor MEDIA Scott Hammers, The Bulletin

5:30 PM WORK SESSION

The work session agenda items were re-ordered as listed below:

1. Deschutes River Trail South UGB Bridge Update – Steve Jorgensen 2. Discussion on the City’s affordable housing proposal – Don Horton 3. Shevlin Park Management Plan Update – Jim Figurski

1. Deschutes River Trail (DRT) South UGB Bridge Update – Steve Jorgensen

Mr. Jorgensen presented the Board with a Deschutes River Trail South UGB Bridge and Trail Option Evaluation update. He covered the project purpose and status and discussed the range of option combinations. Mr. Jorgenson also shared the criteria and ranking process used by the committee as well as the project’s possible timeline.

Additional information on this project is located at: http://www.bendparksandrec.org/Current_Projects/deschutes-river-trail/ The Board and staff briefly discussed the different options, the Citizens’ Advisory Committee (CAC), and the project timeline. 5

Consent Agenda – Item 1a Mr. Jorgensen will come back before the Board in a work-session prior to the recommendation from the CAC. The update will include the finalized criteria to help the Board understand all of the things that the CAC has already considered.

2. Discussion on the City’s affordable housing proposal – Don Horton The agenda communication document is in the meeting packet located at: http://www.bendparksandrec.org/info/About_Us/board_meetings/ Executive Director Horton provided background on the affordable housing and SDC waiver request made by the City. Paul Taylor, Legal Counsel for the District, was present at the board meeting and discussed the ordinance, methodology and possible ways in which an exemption may be granted. The discussion covered the following information: District Powers and Mandate General District Powers

o ORS 266.410(3) o ORS 266.410(5)

Financial Impacts Board Options

o Do nothing o Waive SDCs for affordable housing o Waive affordable housing fees with parameters

The Board discussed the effect an SDC waiver could have on level of service, the potential for litigation based on the indirect use of tax payer dollars to subsidize affordable housing and the potential for the need to amend BPRD methodology. The Board collectively agreed that more information and discussion was needed to be able to come to a decision that is in accordance with state law as well as the specific mandate as a park district and obligation to the community. The Board agreed that they would like to hear from an affordable housing developer and needed more true evidence to move forward. The Board created a working group that will be made up of District staff, Chair Fishkin and Vice Chair Chenoweth. The working group will identify further areas of discussion, exploration and research to give this the seriousness that it deserves. The working group will bring the findings back to the Board as promptly as possible. The agenda communication document is in the meeting packet located at: http://www.bendparksandrec.org/info/About_Us/board_meetings/

7:00 PM REGULAR MEETING VISITORS 6

Consent Agenda – Item 1a Sunny Harmeson – Ms. Harmeson provided comment regarding High Dessert BMX. She shared that High Dessert BMX is a non- profit that has been operating since 1988, running sanctioned races at Big Sky Park since the mid 90’s. She said that they are looking to re-locate the program and have an interest in building a pump track that would be open to the public at all times. Keith Scott – Mr. Scott thanked the District for the removal of overgrown shrubbery at Woodriver Park. He said that the removal improves visibility and safety for everyone. [Work session Item 3 was carried over to the regular meeting.]

3. Shevlin Park Management Plan Update – Jim Figurski Mr. Figurski gave a presentation to the Board on the Shevlin Park Recreation Management Plan. Highlights of the update included background on the project, an overview of the outreach efforts, the management plan, Technical Advisory Committee (TAC) and the Citizens Advisory Committee (CAC) as well as the strategies supporting the mission statement and goals. Mr. Figurski said that the issues were mostly resolved with the exception of dog’s being on/off leash. He said that they are trying to find a common ground. Mr. Figurski said that additional meetings are scheduled with the CAC and TAC to prioritize strategies, public meetings will be in May. More information on the Shevlin Park Management Plan, including the questionnaire and outreach summary, is located on the District web site under Current Projects; click on Park Projects and choose Shevlin Park from the list. http://www.bendparksandrec.org/.docs/pg/10774

CONSENT AGENDA 1. Approval of meeting minutes

a. 2/17/15 2. Ratify Executive Director approval of Riverhouse easement vacation 3. Resolution 374 Local Government Grant – Riley Ranch Chair Fishkin noted that there was an incorrect reference to City Manager Eric King’s name in the minutes. Director Schoenborn made a motion to approve the consent calendar with the noted editst to the 2/17/15 Board meeting minutes. Director Wallace seconded. The motion passed unanimously, 5-0. BUSINESS SESSION

1. Mirror Pond Update – Don Horton

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Consent Agenda – Item 1a Executive Director Horton stated that the ad hoc committee had met and made a decision to come to the Board and City Council and bring an update on the project as well as to ask for authority to expand the scope of the ad hoc committee. The original scope of the committee was to come up with a vision; that has been done and will come to the Board and the City for adoption. However the committee felt that there are other tasks that they should be working on. Executive Director Horton shared a presentation on the vision, how we got to this point, and how we want to move forward. The presentation covered community outreach, alternatives analysis, the preferred alternative, and the resolution that will come to the Board at their next meeting for approval of the expanded scope of the ad hoc committee. The hope is that a resolution will also go to the next City Council meeting for consideration. For more information on the Mirror Pond project visit: http://www.mirrorpondbend.com/

STAFF REPORTS Staff reports are provided to the Board at the first meeting of the month. The reports are provided as an update on ongoing projects and are for informational purposes only. EXECUTIVE DIRECTOR’S REPORT – Executive Director Don Horton Project tour – Don said that he would like to schedule a tour of the Simpson Pavilion and Colorado Dam Safe Passage project sites for the Board in the next two weeks. The Board set a tentative date of March 18th at 4:00 p.m. Bond project celebration – Don stated that there had been discussion about having a general celebration for all of the bond projects in a location we can host a large group consisting of anyone that has helped in the projects. Staff is currently working on gathering the details and planning of the event. The celebration would provide a time to give updates on the projects and thank those involved. Individual celebrations would occur for openings. Commission for Accreditation of Park and Recreation Agencies (CAPRA) – Don shared that the Board was provided a thumb-drive from Jan Taylor with the self-assessment document submitted to CAPRA. Cascade School of Music – Don stated that he had met with the owners of the school and shared with them that the Board was open to extending the lease with parameters and fundraising bench marks that they would need to meet. He requested that the owners come back with a proposal. SDC Schedule – Don reminded the Board that there are adjustments to the SDC funds each year in April. Based on the inflation rate this year’s rate will go up 7.7%. This will come to the Board on an upcoming agenda. Washington DC trip – Executive Director Horton and Director Schoenborn will be in Washington D.C. the week of April 6th to talk about legislative issues at the federal level. Topics of discussion will include Land & Water Conservation Funds, trails and Mirror Pond.

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Consent Agenda – Item 1a Naming rights – Don shared that there will be a draft contract included in the RFP. The draft RFP is being reviewed this week. The Board will be updated on the progress. Art Committee – Don stated that there is currently not a process for accepting art for placement in parks and facilities. He said that staff is contacted regularly and it is difficult for them to make the decision on behalf of the community. Having a committee will provide a consistent process and will help us to make sure that the art we are getting is appreciated by the community. The committee would only meet as needed and will need to have representation from Art in Public Places, the art community and other public citizens. Budget Tour – The budget tour is scheduled for April 22. An additional tour of the park services shop will be scheduled soon and will include potential surplus properties. BOARD MEETINGS CALENDAR REVIEW Director Wallace will not be in attendance at the 3/17/15 Board meeting. GOOD OF THE ORDER Chair Fishkin requested information on the exclusion of Bend Endurance Academy at Shevlin Park. Jan Taylor shared that it was because of a change in policy on business operations in the parks; the District has stopped allowing large group activities in parks. She will follow up with Chair Fishkin and provide additional information as requested. ADJOURN : 9:14 pm

EXECUTIVE SESSION – CANCELLED

The Board did not meet in Executive Session.

Prepared by, Vanessa DeMoe Executive Assistant __________________________________ ___________________________________ 9

Consent Agenda – Item 1a Dan Fishkin, Chair Craig Chenoweth, Vice-Chair __________________________________ __________________________________ Ted Schoenborn Nathan Hovekamp __________________________________ Scott Wallace

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Consent Agenda – Item 1b

Board of Directors

March 17, 2015 Board Meeting Minutes District Office Building | 799 SW Columbia | Bend, Oregon

BOARD PRESENT Dan Fishkin, Chair Craig Chenoweth, Vice Chair Ted Schoenborn Nathan Hovekamp Scott Wallace - absent STAFF PRESENT Don Horton, Executive Director Vanessa DeMoe, Assistant to the Executive Director Theresa Albert, Human Resources Manager Lindsey Lombard, Finance Director Matt Mercer, Director of Recreation Pat Erwert, Park Services Director Michelle Healy, Strategic Planning & Design Director Jan Taylor, Community Relations Manager LEGAL COUNSEL Paul Taylor MEDIA Scott Hammers, The Bulletin

5:30 PM WORK SESSION 1. Special Districts Association of Oregon (SDAO) - Rob Mills, SDAO

Rob Mills, on behalf of Special Districts Association of Oregon (SDAO), led a discussion on Board Practices Assessment (BPA). He explained that the purpose of the BPA is to provide a format for facilitated discussion among board members about their governance practices and on how well they “measure up” to other District Boards in the State. By assessing its strengths and weaknesses in key performance areas, the board may discover ways to improve process and outcomes. Mr. Mills went through the special district board practices assessment with the Board and they shared and discussed how they think they are performing on each key performance area.

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Consent Agenda – Item 1b 7:00 PM REGULAR MEETING VISITORS Keith Scott – Mr. Scott encouraged the Board to move forward with the Mirror Pond project. He said that parking and accessibility are important things to consider as the project moves forward. CONSENT AGENDA 1. Mirror Pond Resolution 2. Needs Based Assistance Plan for FY 15-16 This item was moved to the Business Session as

Item 1. Director Hovekamp asked for clarification on the purpose of moving this forward. Chair Fishkin explained that it is to show that the District has completed this phase of inquiry and recommendation on how to address the Mirror Pond issue; to hopefully show solidarity with the City in terms of coming together as a community to implement a plan and start to explore how to implement the plan. Executive Director Horton added that it adopts the vision and expands the charge of the ad hoc committee.

Director Schoenborn made a motion to adopt Resolution # 375, “A RESOLUTION AUTHORIZING CONTINUED STUDY OF POTENTIAL FUTURE ACTION RELATING TO THE PORTION OF THE DESCHUTES RIVER UPSTREAM FROM AND INCLUDING THE PACIFIC POWER HYDRO-ELECTIC DAM.” Director Chenoweth seconded. The motion passed unanimously, 4-0.

BUSINESS SESSION

1. Needs Based Assistance Report and FY 15-16 Plan – Matt Mercer Mr. Mercer explained that the Needs-Based Assistance Policy, adopted by the Board on December 19, 2012, established priorities in order to ensure the highest and most critical needs for financial assistance are met with available resources. He stated that a significant part of the policy is for staff to bring the Board recommendations for their approval for a needs-based assistance plan for the upcoming year. Mr. Mercer provided a summary of the program and shared the recommendations for the upcoming year for the Board’s consideration. He clarified that the motion was to provide a general agreement from the Board on the recommendations for the fiscal year 2015-16 Needs-Based Assistance Plan, the Budget Committee will approve the budget. Director Hovekamp made a motion to approve the fiscal year 2015-16 Needs-Based Assistance Plan. Director Chenoweth seconded. The motion passed unanimously, 4-0

2. Latino Outreach Update– Matt Mercer, Sue Jorgensen, Kathya Avila Choquez & Sara Romish

Mr. Mercer provided background on the Latino Outreach program and introduced staff who would provide further details and highlights of the program. He shared that the initiative was created out of the needs assessment in 2012, identified growth in Latino populations. Creatie initiative in strategic plan, hired position

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Consent Agenda – Item 1b Ms. Jorgensen and Ms. Choquez shared program highlights including: Program Goals Outreach – educating on current programs, going in to neighborhoods and

parks to share and gather information, targeted programs, feature in Playbook, latino open house at JSFC

Making personal connections Cultural competency – talk with staff about cultural differences and

expectations, work at multiple locations, discover what programs the community would like to see

Bilingual classes, translation and interpretation Reduce Barriers – person to person, oral communication very important Networking with groups Next steps

Mr. Mercer took the opportunity to share that Sue Jorgensen was recently retired. He shared a few words about Sue’s career with the District and some of her major accomplishments. The Board congratulated her on her retirement as well as her many accomplishments and thanked her for her work.

3. Volunteer Program – Kim Johnson, Jan Taylor Ms. Johnson shared information on the District volunteer program with the Board. The presentation highlighted the following information: 2014 Volunteer Involvement Policy Philosophy statement Who volunteers, long term and maybe just for an event Statistics

• more than 2000 volunteers • over 78k hours • FTE=37.8 staff

Volunteer service impact Essential volunteers Youth sports volunteers Program support volunteers Student volunteers Community involvement Challenges and opportunities Volunteer management tools Recruitment and marketing Future volunteer involvement

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Consent Agenda – Item 1b EXECUTIVE DIRECTOR’S REPORT Important dates and upcoming events: April 7th Board meeting canceled Board Training – June 11th or 18th in Redmond Project Tour – (Executive Session) April 1st [this has since been canceled, new date TBD] Budget Tour – April 22nd Bond Projects Celebration – tentatively June 3rd 2015 International Trail Symposium (American Trails) – Portland, May 17-20 Discover Nature Day – April 11th at Pine Nursery Dog Park Clean-up Day – April 25th Foundation Endowment Fund Don reported that the Bend Park and Recreation Foundation have reached their goal of raising the $25,000 minimum needed to establish an endowment fund with the Oregon Community Foundation for the purposes of reducing barriers to participating in recreation programs. The establishment of the fund was a strategy in the foundations overall goal to provide donors with an opportunity to give a gift that will live in perpetuity with an established and well reputed organization. BOARD MEETINGS CALENDAR REVIEW GOOD OF THE ORDER Chair Fishkin provided an update on the affordable housing working group. He shared that the group had met recently and created a list of questions for the City. A draft of the cover letter and questions was provided to the Board for their review. Chair Fishkin explained that the working group was looking for a general consensus to revise the cover letter as appropriate and send to the City; the Board gave consensus to move forward. Chair Fishkin said that he wanted to discuss the methodology for the Simpson Pavilion naming rights opportunity. He shared that the request for proposal (RFP), currently being worked on by staff, may not be the best approach. Chair Fishkin suggested that, because of the sensitive nature and radically different practice for the District, we want to have complete control and not be encumbered by a public procedural policy. After input from the Board, it was collectively decided to continue with the RFP process, allowing for a transparent, public process with clearly defined criteria. ADJOURN : 9:15 p.m.

EXECUTIVE SESSION - The Board met in Executive Session upon adjournment of the work sessions pursuant to ORS 192.660(2)(h) and ORS 192.660(2)(e) for the purpose of consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed and for the purpose of discussing real property transactions.

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Consent Agenda – Item 1b Prepared by, Vanessa DeMoe Executive Assistant __________________________________ ___________________________________ Dan Fishkin, Chair Craig Chenoweth, Vice-Chair __________________________________ __________________________________ Ted Schoenborn Nathan Hovekamp __________________________________ Scott Wallace

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Consent Agenda – Item 2

BOARD AGENDA COMMUNICATION

AGENDA DATE: April 21, 2015 SUBJECT: Enter into an exclusive easement with Robert and

Loriann Tadevic STAFF RESOURCE: Don Horton PREVIOUS BOARD ACTION: The land transfer to Robert and Loriann Tadevic was

discussed in Executive Session on two occasions on August 5, 2014 and October 7, 2014.

ACTION PROPOSED: Authorize the Executive Director to negotiate and

execute an exclusive easement with Robert and Loriann Tadevic.

BACKGROUND

In 1998, the District met with neighbors of First Street Rapids Park about how to manage a portion of the undeveloped portion of the park lying on the park’s southern boundary. The condition of the park at the time was very rocky, denude of vegetation and unusable. BPRD agreed to fence off a portion of the area and allow Mr. Tadevic to improve the property for private use. The District essentially designated the property as surplus land without any legal documentation. Mr. Tadevic’s home is located uphill of the fenced off parcel. Lying between the home-site and the fenced off parcel is a strip of land owned by Tumalo Irrigation District (TID). The TID parcel had also been improved by Mr. Tadevic upon TID’s approval. In June of 2014, Mr. Tadevic approached the District about selling his home-site and wanted to acquire that portion of park property that had been improved by Mr. Tadevic in the late 90’s. Because the property is land-locked and could not be lot-line-adjusted into the home-site parcel, the District suggested pursuing an easement with Mr. Tadevic rather than a purchase. The attached easement is an exclusive right for Mr. Tadevic to continue the practice of caring for the property. The easement also indemnifies the District and requires the easement holder to list the District as an additional insured to protect against a liability claim. The easement runs with the property. BUDGETARY IMPACT

Since this parcel was originally valued as a sale and given the easement is intended to function as a sale, staff pursued a realtor’s opinion of value from which the price was set. The consideration for the easement is $40,000.

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MOTION

I move to authorize the Executive Director to negotiate and execute an exclusive easement with Robert and Loriann Tadevic for a parcel of property that lies along the southern border of First Street Rapids Park in the amount of $40,000.

ATTACHMENT

Easement

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Business Session - Item 1

BOARD AGENDA COMMUNICATION

AGENDA DATE: April 21, 2015 SUBJECT: Park Naming STAFF RESOURCE: Don Horton, Executive Director PREVIOUS BOARD ACTION: None ACTION PROPOSED: Approve Park Naming Advisory Committee

recommendations. COMMITTEE ACTION: Park Naming Advisory Committee met March 31, 2015 STRATEGIC PLAN: Theme: Customer – Community Connection Objective: Analyze and Adapt to Changing Community Need

Initiative: Acquire lands needed for identified future park, trail and indoor facility development.

BACKGROUND

On March 31, 2015 the Park Naming Advisory Committee was convened to consider four park names for recommendation to the Bend Park and Recreation District Board of Directors. Sites for consideration: Stone Creek site near the Old Bend Trap Club Colorado Dam safe passage whitewater play area Riley Ranch Nature Reserve site at 63599 O.B. Riley Road Simpson Pavilion site at 1001 SW Bradbury Way Stone Creek site – The committee discussed several ideas for naming including, naming the site after the subdivision, honoring a local resident or former park district staff of notoriety, and allowing the adjacent elementary school to choose and/or vote on a name. Brosterhous was suggested as one option because it is both a local name and the name of the road that would provide entrance to the park. Committee member Jim Crowell volunteered to research the local connection to the name and follow up with the committee. The committee did not come to a final recommendation. Deschutes White Water Play Area – Executive Director Horton shared with the committee the plan for the channel configuration that will create the water play area at what is now known as the Colorado Dam Safe Passage project. He explained that as the project progresses there is a need to have a name for the newly designed park feature. He shared that BPTA had made a suggestion and would like it to be named “Bend Whitewater Park”. The committee discussed the name and collectively agreed that Bend Whitewater Park was appropriate for the new park feature.

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Riley Ranch Nature Reserve – The committee had a brief discussion and agreed that Riley Ranch Nature Reserve was the appropriate name for this site. Simpson Pavilion Site - The committee agreed that naming would be done through the RFP process for a naming right; no additional name is required for the facility. BUDGETARY IMPACT

There is no budgetary impact for the naming of the two sites. STAFF RECOMMENDATION

Staff agrees with the recommendation from the Park Naming Advisory Committee to accept the Bend Whitewater Park and Riley Ranch Nature Reserve park names. MOTION

I make a motion to approve the Park Naming Advisory Committee recommendations of Bend Whitewater Park and Riley Ranch Nature Reserve, to become the official names for those properties. ATTACHMENT

None

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Business Session – Item 2

BOARD AGENDA COMMUNICATION

AGENDA DATE: April 21, 2015 SUBJECT: Quarterly Review of the Five Year Capital Improvement

Plan for Fiscal Years Ending 2015 – 19 STAFF RESOURCE: Lindsey Lombard, Finance Director Michelle Healy, Strategic Planning and Design Director Don Horton, Executive Director PREVIOUS BOARD ACTION: The Board last adopted the Capital Improvement Plan

on January 6, 2015 ACTION PROPOSED: None, for discussion and review purposes only

COMMITTEE ACTION: None STRATEGIC PLAN: Theme: Community Connection Objective: Analyze and adapt to changing community need Initiative: Ensure that the Strategic Plan, CIP and annual action

plans provide direction and detailed steps for addressing system deficiencies and the future facility needs of the community as identified in the District’s comprehensive planning process

BACKGROUND

The District’s Capital Improvement Plan (CIP) identifies and summarizes all approved and proposed capital expenditures and revenue sources for a period of five years into the future. Pursuant to ORS 223, it is required that the “Master Plan” i.e. CIP be reviewed and revised to include the District’s on-going and future capital improvement projects identified for System Development Charge funding. The Board of Directors revises and adopts the District’s five year CIP during the annual budget process. With the increase in the number, size, and dollar amount of capital projects on the District’s CIP, staff has seen a need to provide the Board with current information on the overall CIP for their decision-making. Staff has been providing this information through a quarterly review of CIP projects this fiscal year, and to provide specific project information such as:

• the current status; • the current timeline; • the current cost estimate; • any significant changes in scope; and • the overall financial impact to each funding source allocation over the five-year period of

the CIP.

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Staff would like to take this opportunity to perform the third-quarter review of the current CIP projects with the Board and to look at the potential impacts to the overall CIP. BUDGETARY IMPACT

The quarterly review of the CIP has no budgetary impact. Any individual project-specific decisions the Board makes in the future will have budgetary impacts that will be discussed at that time. STAFF RECOMMENDATION

Staff recommends the Board review and discuss the third-quarter CIP. MOTION

None. ATTACHMENTS

None. Staff will provide the quarterly review CIP document at the Board meeting.

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Board Calendar 2015

*This working calendar of goals/projects is intended as a guide for the board and subject to change. April 22 Budget Committee Tour 9:00 to 4:00 Review proposed CIP May 5 Work Session Bend Energy Challenge – Mike Riley, The Environmental Center Third Quarter Review of CIP

Business Session Early lease extension request from Cascade School of Music – Don Horton Affordable Housing – Don Horton Approve license for Deschutes River Trail North (RRNR) consent May 11th & 13th BUDGET MEETINGS Annual Action Plan May 19 Election Day, Trails Symposium –meeting tentatively canceled June 2 Work Session Business Session SDC fee schedule annual adjustment Adopt budget and categorize taxes Adopt Capital Improvement Plan Approve Colorado Avenue Undercrossing Contract

June 16 Work Session Fourth Quarter Review of CIP Communications and Marketing Plan – Jan Taylor

Business Session

July 7 Work Session Business Session Approve Master Plan for Stone creek neighborhood park site

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July 21 Work Session Business Session August 4 Work Session

Children’s Forest – Bruce Abernethy Business Session August 18 Work Session Business Session TBD Skate Park Master Plan Canal Row Park Construction Contract Award First Street Rapids Park Construction Contract Award SE Bend Neighborhood Park Performance measurements Strategic Plan measurements Strategy for assessing park maintenance shop/office needs Economic impact study Kirkaldy Ct. to Putnam Rd. easement Drake Park Policy Events in Parks discussion Riley Ranch Nature Reserve Management Plan approval Grant an easement for the North Unit Irrigation District at Canal Row Park

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