Multiple Dashboards

David BleazardDirector: Institutional Planning

bleazardd@cput.ac.za

Presentation to the HEDA User GroupNovember 2013

Multiple_Dashboards_Nov2013_1

Objective

• To provide an overview of the introduction of multiple dashboards at CPUT

• To show the first four dashboards developed• To give an idea of future developments

Background

• Dashboards were presented by IDSC at the 2010 User Group

• We were very excited• Created our ‘default’ dashboard for the MIS Portal• Introduced the making of a dashboard to our training

programme– Then dropped it again

• Dashboards stagnated

The MIS Portal

Revisiting the Dashboards

• In 2013 we returned to the idea of creating multiple dashboards, for different reporting purposes

• Driven to some extent by the ‘single sign on’ approach

• We discovered that it was not that easy to populate the dashboards with graphs

• There were ready-made options in HEDA– But anything else required the assistance of IDSC– Specifying our requirements was problematic

Schedule

• We developed an Excel schedule, or template, in which the various elements of a graph could be specified

• The elements correspond to the steps required in producing a graph

• The idea was twofold:– To have a clear way of indicating our requirements to IDSC – To have a record of each graph developed for a dashboard,

for selection within that dashboard or for re-use in another

Accessing Graph Elements

Graph Settings

Widget Settings

Elements Captured

• The Excel schedule lists the following aspects of a graph and associated widget:– Data category, or Data Source Group– Historical or current data– The database being accessed– A unique, descriptive name for the graph– Single or multi-access graph– Activate the link to open a data cube (Yes or No)– Data type (numbers or percentages)– Chart type (e.g. column, bar, pie)– Data view (multiple groups or single group)– Theme– Drill-down levels, where applicable (e.g. University > Faculty > Qualification Type)– Filter levels activated (Y or N)– Description of what the graph is reporting

Schedule

Available Dashboards

• These dashboards are currently in use:– MIS Portal, till recently the default and only dashboard– CPUT Public Dashboard, launched in September

• These dashboards are almost ready:– Enrolment Monitor– Student Success

• These are in development or planning:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses

Public Dashboard

• This is an open dashboard, accessible to anonymous users (the general public) via the CPUT Home Page

• It provides a shortcut for CPUT staff to access the MIS Portal and other dashboards, via a single sign-on process

Public Dashboard

• The public dashboard is restricted to graphs– No data cubes are provided– The graphs do not have the “View Detail” icon that calls up

the related cube

• All of the graphs provide the numbers, when the cursor hovers over an element of the graph

• Some of the graphs have drill-down capability to one or two lower levels

Link on Public Dashboard

Public Dashboard

Drill-down

Enrolment Monitor

• The Enrolment Monitor dashboard was developed to enable users to track the progress of enrolments

• The dashboard filters allow each user to go back to the particular Faculty or Department he or she is interested in

• The Monitor will incorporate the enrolment projections in the 2014-2019 Enrolment Plan

Enrolment Monitor

Student Success

• The Student Success dashboard is two dashboards in one, with a tab for Throughputs and another for FTE Pass Rates

• It was developed to assist Faculties and Departments in annual review processes

• Some of the graphs and reports include a norm, against which performance can be measured

Throughputs

Throughputs

Pass Rates

Future Developments

• Dashboards being developed or planned:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses

Faculty Dashboard

HoD’s Dashboard

Transformation Dashboard

Etc.