MSBoston Support Prospectus

www.msboston2014.org

2014 JOINT ACTRIMS-ECTRIMS MEETING

SEPTEMBER 10 - 13, 2014

®

INDUSTRY SUPPORT OPPORTUNITIESProspectus and Policies for Industry Participation

Support & ExhibitionBrittany Olson

ACTRIMS22 North Carroll Street, Suite 300Madison, Wisconsin 53703 USA

Phone + 1 608 310 8960Fax + 1 608 251 [email protected]

ContentsINVITATION TO SUPPORT .................................................................................................................................................... 1

PART I: General Information ................................................................................................................................................... 2

MEETING ORGANIZERS ....................................................................................................................................................... 3

JOINT ACTRIMS‐ECTRIMS MEETING HISTORY ..................................................................................................................... 4

COMMITTEES ...................................................................................................................................................................... 4

SUPPORT CONTACTS ........................................................................................................................................................... 5

REGISTRATION & ACCOMMODATION INFORMATION ....................................................................................................... 6

MEETING VENUE ................................................................................................................................................................. 7

KEY INDUSTRY SUPPORTER DATES .................................................................................................................................... 10

PART II: Support Opportunities ............................................................................................................................................. 11

SUPPORT PACKAGES ......................................................................................................................................................... 12

SATELLITE SYMPOSIA ........................................................................................................................................................ 13

ADDITIONAL SUPPORT OPPORTUNITIES ........................................................................................................................... 14

PART III: Forms ...................................................................................................................................................................... 17

SUPPORT AGREEMENT ...................................................................................................................................................... 18

SUPPORT AGREEMENT FORM ........................................................................................................................................... 19

SUPPORT AGREEMENT FORM (continued) ....................................................................................................................... 20

LETTER OF AGREEMENT FOR COMMERCIAL SUPPORT OF CONTINUING MEDICAL EDUCATION .................................... 21

Appropriate Use of Commercial Support ...................................................................................................................... 21

Commercial Promotion ................................................................................................................................................. 22

Disclosure ...................................................................................................................................................................... 22

EXHIBITION AGREEMENT FORM ....................................................................................................................................... 23

1

INVITATIONTOSUPPORT

Dear Colleague,

You are cordially invited to participate as an industry supporter of the 2014 Joint ACTRIMS‐ECTRIMS Meeting. This sixth

triennial meeting is a combined effort of the Americas Committee on Treatment and Research in Multiple Sclerosis

(ACTRIMS) and its European counterpart, ECTRIMS. The meeting will be held September 10‐13, 2014 in Boston,

Massachusetts, USA at the John B. Hynes Veterans Memorial Convention Center. The Consortium of Multiple Sclerosis

Centers (CMSC) is the joint sponsor for the purpose of providing CME credit.

This international meeting will be the largest single gathering of MS physicians, clinical researchers, and basic scientists

in 2014, attracting a global audience of over 5,000 to learn about, debate, and discuss advances in treatment and

research in MS and related topics.

The 2014 Joint ACTRIMS‐ECTRIMS Meeting provides an opportunity for participants to interact with industry supporters

with an interest in MS. Our exhibit hall will provide a center for introducing your products and services to meeting

participants and to improve your visibility in a market that is increasingly competitive. Independently supported satellite

symposia will also provide an opportunity to present and discuss important clinical and scientific data.

The plenary sessions will largely consist of clinical and scientific presentations offered by guest speakers and platform

presenters, identified, and invited by our Scientific Program and Review Committees. Teaching sessions addressing a

variety of participant needs and “hot topic” sessions devoted to special clinical and research interests will round out the

program. We expect to showcase over 1,000 posters, selected via a competitive review process.

For further information about the meeting in general, please do not hesitate to contact us using the contact information

page. This prospectus only concerns promotional and advertising opportunities; a separate document is available to

educational representatives of commercial interests relating to support for CME educational activities.

Please review the following information regarding support opportunities. We look forward to working with you to make

this important international meeting a success.

Sincerely,

Suhayl Dhib‐Jalbut, MD President, ACTRIMS Chair, Steering Committee

Maria Trojano President, ECTRIMS

2

PARTI:GeneralInformation

3

MEETINGORGANIZERSEvery three years ACTRIMS and ECTRIMS organize a joint meeting to encourage knowledge exchange and bring together

professionals from around the world. The triennial joint meeting is alternately hosted in North America and Europe.

AmericasCommitteeforTreatmentandResearchinMultipleSclerosis(ACTRIMS):www.actrims.orgACTRIMS provides leadership in the field of MS and other demyelinating diseases. Guided by a volunteer Board of

Directors, ACTRIMS offers an annual forum for MS clinicians and researchers in the US and Canada to learn about,

discuss and debate advances in MS research and clinical care. In 1999, ACTRIMS met jointly in Basel, Switzerland, with

ECTRIMS for the first time and continues to do so every three years. This triennial meeting in 2014 marks the sixth

collaboration with ECTRIMS.

EuropeanCommitteeforTreatmentandResearchinMultipleSclerosis(ECTRIMS):www.ectrims.euECTRIMS was established in 1982 and has the mission to foster collaboration of clinicians and researchers to elucidate

the pathophysiology and cause of MS and develop new treatments. It offers an annual meeting that attracts MS

neurologists and researchers from around the world. ECTRIMS activities are governed by an Executive Committee

elected from delegates of MS societies from 33 European countries. 2014 marks the 30th meeting of ECTRIMS.

CollaboratingOrganizations

AssociationManagementPartners(AMP):www.associationmanagementpartners.comAssociation Management Partners provides full association management services for ACTRIMS and several other national and international trade and professional associations. The staff dedicated to ACTRIMS supports the organization in governance, strategic planning, financial management, member communications, marketing, and meeting planning, including principal oversight of the 2014 Joint ACTRIMS‐ECTRIMS Meeting. Founded in 2008, Association Management Partners is one of only 70 firms that have achieved the prestigious AMC Institute accreditation, demonstrating the highest level of professionalism and responsibility, while consistently meeting and exceeding all industry standards. Opus3inc:www.opus3.comOpus 3 inc is a Montréal based company specializing in the organization of conventions, trade fairs, and special events. For over 15 years, Opus 3 professionals have been associated with more than 500 prestigious events in the Montréal and Québec convention and trade show industry as well as in various cities across Canada, the USA, and Europe. Opus 3 has been engaged by ACTRIMS to handle logistics for the 2014 Joint ACTRIMS‐ECTRIMS Meeting. ConsortiumofMultipleSclerosisCenters(CMSC):www.mscare.orgThe Consortium of Multiple Sclerosis Centers is the joint sponsor acting as the ACCME‐accredited provider of CME and in

that role is responsible for ensuring that the content of this educational activity conforms to the ACCME Criteria for

Accreditation and Standards for Commercial Support.

4

JOINTACTRIMS‐ECTRIMSMEETINGHISTORY 1999 ACTRIMS 4th Annual Meeting

First triennial meeting with ECTRIMS Basel, Switzerland

2008 ACTRIMS 13th Annual Meeting Fourth triennial meeting with ECTRIMS, offered in collaboration with LACTRIMS Montréal, Canada

2002 ACTRIMS 7th Annual Meeting Second triennial meeting with ECTRIMS Baltimore, Maryland, USA

2011 ACTRIMS 16th Annual Meeting Fifth triennial meeting with ECTRIMS, offered in collaboration with LACTRIMS Amsterdam, Netherlands

2005 ACTRIMS 10th Annual Meeting Third triennial meeting with ECTRIMS Thessaloniki, Greece

2014 Sixth triennial meeting with ECTRIMS Boston, Massachusetts, USA

COMMITTEESSteeringCommitteeACTRIMS President & Chair Suhayl Dhib‐Jalbut (USA) ACTRIMS President Elect Jack Antel (Canada) ACTRIMS Secretary / Treasurer Mark Freedman (Canada) ACTRIMS Past President Jerry Wolinsky (USA) ECTRIMS President Maria Trojano (Italy) ECTRIMS Vice President Xavier Montalban (Spain) ECTRIMS Secretary General David Miller (UK) ECTRIMS Treasurer Per Solberg Sørensen (Denmark) ECTRIMS Past President Michel Clanet (France) SPC Chair, ACTRIMS Director Jeffrey Cohen (USA) Member, ACTRIMS Past President Paul O’Connor (Canada) LOC Chair Howard Weiner (USA) LOC Past Chair (2008) Jack Antel (USA)

LocalOrganizingCommitteeChair Howard Weiner (USA) Members Rohit Bakshi (USA) Tanuja Chitnis (USA) Philip de Jager (USA)

TeachingCoursesCommitteeChair Jerry Wolinsky (USA) Co‐Chair Per Solberg Sørensen (Denmark) Members Amit Bar‐Or (Canada) Roland Liblau (France) Catherine Lubetzki (France) Samuel Ludwin (Canada) Aaron Miller (USA) David Miller (UK)

ScientificProgramCommitteeChair, ACTRIMS Director Jeffrey Cohen (USA) Members Peter Calabresi (USA) Jorge Correale (Argentina) Suhayl Dhib‐Jalbut (USA) Mark Freedman (Canada) Gavin Giovannoni (UK) Ralf Gold (Germany) Bernhard Hemmer (Germany) Matilde Inglese (USA) Tanja Kuhlmann (Germany) Xavier Montalban (Spain) Tomas Olsson (Sweden) Maria Trojano (Italy) Emmanuelle Waubant (USA) Ex‐Officio CMSC Corey Ford (USA) CMSC June Halper (USA) CME Consultant Steven Passin (USA)

ScientificReviewCommitteeChair Jeffrey Cohen (USA) Members To be announced

5

SUPPORTCONTACTS

ACTRIMSSecretariat22 North Carroll Street, Suite 300 Madison, Wisconsin 53703 USA

Phone + 1 608 310 8960 Fax + 1 608 251 5941

Marechiel Santos‐Lang Director of Meetings & Education

[email protected]

Brittany Olson Support & Exhibition [email protected]

Lynda Patterson Managing Director

[email protected]

Laura Portz Program Manager [email protected]

LogisticsSecretariatOPUS3inc

417 rue Saint‐Pierre, bureau 302 Montréal, Québec H2Y 2M4 Canada

Phone + 1 514 395 1808 Fax + 1 514 395 1801

Alain Brissette Project Director

[email protected]

Marilyn Lessard

Project Coordinator [email protected]

6

REGISTRATION&ACCOMMODATIONINFORMATION

(in US dollars) Payment

received by 31 July 2014

Payment received after 31 July 2014

Onsite

MEETING REGISTRATION PACKAGES

Meeting delegates $720 $900 $1,020

Analysts $720 $900 $1,020

Physicians‐in‐training* $360 $450 $540

Researchers** $360 $450 $540

Allied Health Professionals including Nurses** $360 $450 $540

DAILY REGISTRATION PACKAGES

Day Card: Wednesday $250 $300 $350

Day Card: Thursday $250 $300 $350

Day Card: Friday $300 $350 $400

Day Card: Saturday $200 $250 $300

Teaching courses (per session)*** $50 $75 n/a

*Physicians in training are colleagues born on or after January 1, 1979; presentation of an official ID may be required.

**Researchers and allied health professionals must present a letter confirming their status, signed by their department head and printed on official letterhead. Nurses must provide proof of employment status.

***The participant must sign up for one of the registration packages in order to purchase a teaching course.

All support personnel attending the meeting or staffing an exhibit booth must be registered for the meeting. Badges

must be worn at all times. Attaching cards, ribbons, or other items to badges is not permitted.

General online registration will open February 2014. Visit www.msboston2014.org for more information and to sign up

for updates.

For group housing and registration information, please contact the meeting Logistics Secretariat:

Opus 3 inc Marilyn Lessard 417 rue Saint‐Pierre, bureau 302 Montréal, Québec H2Y 2M4 Canada Phone + 1 514 395 1808 Fax + 1 514 395 1801 [email protected]

7

MEETINGVENUEThe sixth joint triennial meeting of ACTRIMS and ECTRIMS will be held at the John B. Hynes Veterans Memorial

Convention Center. The Hynes Center is just a short walk from Boston’s city center and is easily accessible by public

transportation. There are five exhibit halls with over 176,000 square feet of flexible exhibit space, one grand ballroom,

35 meeting rooms, and connects to hotels, restaurants, and shopping. Offering state‐of‐the‐art technology, earth‐

friendly initiatives, and many amenities nearby, the Hynes Center is ideal for the 2014 Joint ACTRIMS‐ECTRIMS Meeting.

John B. Hynes Veterans Memorial Convention Center

900 Boylston Street

Boston, Massachusetts 02115 USA

Phone + 1 617 954 2257

Fax + 1 617 954 2299

[email protected]

The convention center floor plans and the exhibit layout are enclosed. Note the meeting is planned to flow as follows:

Plenary sessions – Auditorium, second level

Industry exhibition – Exhibit Hall D, second level

Poster exhibition– Exhibit Hall C, second level

Meeting rooms – second and third levels

KEYINDUSTRYSUPPORTERDATES October 24, 2013 Site visit of John B. Hynes Veterans Memorial Convention Center for exhibitors and

those providing industry support

February 28, 2014 Deadline for receipt of support and exhibit request agreements

April 4, 2014 Deadline for receipt of satellite symposia preliminary agenda and speakers. Subject matter may not duplicate official program information.

April 18, 2014 Exhibitor manual available

May 20, 2014 Deadline for stand plans for general approval

June 27, 2014 Receipt of satellite symposia final agenda and speakers. Information must include

program title; chair, moderator, speaker name, city and country; topics; start and

stop time for each presentation. The name of the supporter and select program

information will appear in meeting program materials.

July 31, 2014 Deadline for receipt of all support funds and exhibit fees

September 5, 2014 Deadline for exhibitor badge orders

September 8, 2014 Premium exhibitor move‐in

September 9, 2014 Special and general exhibitor move‐in

September 10‐13, 2014 Sixth Joint Triennial ACTRIMS‐ECTRIMS Meeting

11

PARTII:SupportOpportunities

12

SUPPORTPACKAGESThe scientific program offers meeting attendees information on the most innovative and exciting advances in research

and treatment of multiple sclerosis and related demyelinating diseases. Exhibits and satellite symposia are viewed as an

important addition to the scientific program.

Support levels are quoted in US dollars.

PlatinumLevelPremium one‐hour satellite symposium time slot, premium exhibit space, premium hospitality suite plus –

Prominent recognition as a Platinum supporter in electronic/printed materials and signage

Prominent inclusion of corporate logo on the meeting website, with link to supporting company’s website

Two complimentary inserts into the delegate bag

Four complimentary meeting registrations

Three complimentary exhibitor badges per 100 square feet. Additional badges are $25 each.

One‐time access to pre‐registration mailing list

$350,000

GoldLevelSpecial one‐hour satellite symposium time slot, premium exhibit space, special hospitality suite plus –

Prominent recognition as a Gold supporter in electronic/printed materials and signage


Complimentary insert into the delegate bag

Three complimentary meeting registrations

Three complimentary exhibitor badges per 100 square feet. Additional badges are $25 each.


$300,000

SilverLevelSpecial one‐hour satellite symposium time slot, special exhibit space OR special hospitality suite plus –

Prominent recognition as a Silver supporter in electronic/printed materials and signage



Two complimentary meeting registrations

Three complimentary exhibitor badges per 100 square feet (if exhibit space is requested). Additional badges are $25 each.


$225,000

BronzeLevelSpecial exhibit space, special hospitality suite plus –

Prominent recognition as a Bronze supporter in electronic/printed materials and signage



Complimentary meeting registration

Five exhibitor badges. Additional badges are $25 each.


$150,000

Premium hospitality suite: 2,000 square foot minimum Special hospitality suite: 1,000 square foot minimum

13

SATELLITESYMPOSIASatellite symposia are only available to supporting organizations and require Steering Committee approval. Satellite symposia supporters will be notified of acceptance and scheduling following the February 28, 2014 deadline for all support requests. Satellite programs which offer CME are preferred; however, certification is the supporter’s responsibility. In accordance with the Accreditation Council for Continuing Medical Education (ACCME), satellite symposia that include employees of commercial interests may not be certified for CME credit. If any additional symposia slots are available, they will be offered to supporters with more than one approved disease‐modifying drug. The supporters applying for a second satellite symposium slot must submit a full proposal to the Steering Committee. The Committee will decide according to the proposed programs which supporters may organize a second symposium. Full satellite symposia guidelines will be provided upon support commitment.

Benefits: Room rental for the duration of the symposium

Standard technical equipment such as sound amplification, projector and computer system, use of Speaker Ready Room. Any additional equipment requires approval from the ACTRIMS Secretariat and will at the expense of the symposium organizer.

Publication of the satellite symposium agenda in select electronic/print materials

Programs offering CME credit will have use of the meeting logo

Symposia prices are quoted in US dollars. Steering Committee approval required.

Premium Satellite Symposia Requests accepted and assigned at the discretion of the Steering Committee and space availability. Premium time slots include one of the following 60‐minute segments: Wednesday, September 10 ‐ SOLD

o 5:30 – 6:30 pm Thursday, September 11 ‐ SOLD

o 12:30 – 1:30 pm Friday, September 12 ‐ SOLD

o 12:00 – 1:00 pm

$125,000 each

Special Satellite Symposia Requests accepted and assigned at the discretion of the Steering Committee and space availability. Special time slots are available during the following 60‐minute segments: Wednesday, September 10

o 6:45 – 7:45 pm ‐ TENTATIVELY SOLD Thursday, September 11

o 7:15 – 8:15 am ‐ SOLD o 6:00 – 7:00 pm ‐ SOLD o 7:15 – 8:15 pm ‐ SOLD

Friday, September 12 o 7:00 – 8:00 am ‐ SOLD o 5:15 – 6:15 pm ‐ TENTATIVELY SOLD o 6:30 – 7:30 pm ‐ SOLD

Saturday, September 13 o 7:15 – 8:15 am – TENTATIVELY SOLD

$100,000 each

OnsiteDisclaimer: The following text will be posted on all satellite symposia signage outside the meeting room and projected in the room onscreen prior to the start of each presentation.

For industry‐supported activities with CME: “This Activity is an Independently Supported Satellite Symposium, not included in the formal ACTRIMS/ECTRIMS/CMSC accredited program. CME credit provided by INSERT ACCREDITED PROVIDERS NAME HERE.”

For industry‐supported activities without CME: “This Activity is an Independently Supported Satellite Symposium, not included in the formal ACTRIMS/ECTRIMS/CMSC accredited program. No CME credit is provided.”

14

ADDITIONALSUPPORTOPPORTUNITIESEach of the following items will be sold on a first come, first serve basis. Support for items identified with an (*) must be designated and received as an educational grant and thus require a completed and signed Letter of Agreement (LOA) in accordance with the Criteria for Accreditation and Standards for Commercial Support (SCS) of the ACCME, and executed by the CMSC, as the continuing medical education provider; ACTRIMS as the joint sponsor; and the commercial supporter. A LOA is provided in the “Forms” section; however, supporters are welcome to submit their own standard LOA which will be reviewed to ensure it meets all requirements of the SCS. The completed LOA must be returned in addition to the support agreement form.

Note all items below include use of the supporter’s corporate logo unless otherwise specified. Product names and logos are not permitted. Prices are quoted in US dollars.

Mobile App* ‐ Corporate recognition throughout the meeting‐themed mobile app. Participants may access the app via smart phones or the web.

$75,000

SOLD

Conference Abstracts and Posters on USB Drive* Exclusive recognition with the corporate logo on USB drives. Includes production.

$60,000

SOLD

Internet Stations Complimentary high‐speed internet stations will be available to meeting participants. The number of stations is to be determined. Supporter may select to have the corporate logo, corporate website, or a dedicated non‐product‐related website as the welcome page of each computer. Additionally, the supporter’s corporate logo will be featured on screen savers.

$50,000

Program Terminals* A series of Program Terminals dedicated to program information and abstract viewing will be scattered throughout the convention center in foyers, near registration, and in rest areas. The number of stations is to be determined. Supporter may select to have the corporate logo, corporate website, or a dedicated non‐product‐related website as the welcome page of each computer. Additionally, the supporter’s corporate logo will be featured on screen savers.

$50,000

Delegate Bag* Delegate bags will be distributed to all participants, along with relevant meeting materials. In addition to the conference logo, the supporter’s corporate logo will also appear on the inside flap or on signage inserted into the bag. Includes production.

$50,000TENTATIVELY

SOLD

Exhibit Hall Opening Luncheon* All participants are welcome to attend the Exhibit Hall Opening Luncheon on Wednesday, September 10, 2014. This enhanced luncheon will be sure kick the meeting off right with a special traffic builder promotion included in this sponsorship opportunity such as a drawing for multiple iPads. The supporter of the event will be recognized in the electronic and/or print program and throughout onsite signage.

Contact Brittany Olson for info.

SOLD

Networking Event Participants, faculty, and industry supporters are invited to attend the Networking Event on Friday evening, September 12, 2014. The event will be held offsite at a unique space sure to attract high attendance. The supporter of the event will be recognized in the electronic and/or print program and will be recognized in signage throughout the selected venue. Up to six support opportunities available.

$50,000

Airport Welcome Desk and Signage Special acknowledgement at airport welcome desk to greet meeting attendees and signage with corporate recognition on a total of 10 standing banners (34” x 85”) located throughout the domestic, international and customs arrival areas during the duration of the conference. Includes production.

$40,000

SOLD

15

Shuttle Bus Signage Transportation will be available at a minimum of five conference hotels to transfer guests to and from the convention center during the scientific program hours. The supporter’s corporate logo will be included on signage displayed inside each hotel lobby, near the bus loading zones, and on each bus. Includes production.

$25,000

SOLD

Water Bottle* A meeting‐themed water bottle with supporter’s corporate logo will be inserted into the delegate bags. Includes production.

$20,000

SOLD

Travel Grants to Physicians‐in‐Training* (40 at $500 each) Supporters will have the opportunity to support young researchers with a travel grant. The ACTRIMS and Logistics Secretariats will organize travel and accommodations in the name of the supporting company at the discretion of ACTRIMS ‐ ECTRIMS.

$20,000

Lanyards* Supporting company’s corporate logo will be featured on lanyards with the meeting logo. The lanyards will be distributed to all participants when collecting their name badge. Includes production.

$10,000TENTATIVELY

SOLD

E‐poster Stations* Exclusive recognition with the supporting company’s corporate logo displayed during the Saturday late‐breaking e‐poster stations. The number of stations is dependent upon anticipated submissions.

$10,000

Coffee Break(s)* Supporters have the option to support one or multiple coffee breaks in the exhibition hall. Exclusive corporate recognition on signage as host of one coffee break is included. Supporters are invited to enhance their corporate visibility by providing branded disposable items such as napkins or glasses. Nine breaks are available. Signage production included.

$10,000per break

OR

$75,000 for the week

Door Hanger Insert Supporting company may include a room drop insert during an evening of the Meeting at the Westin Copley Place, Marriott Boston Copley Place, and the Sheraton Boston Hotel totaling 2,100 guest rooms. The evening selection is at the discretion of the Logistics Secretariat. A biodegradable bag will be provided by the Logistics Secretariat and hung on guest room doors. Room drops requiring guest room entrance, such as mirror clings, are not permitted. A minimum of two confirmed inserts is required.

$10,000

Pads and Pens* Supporting company will provide pads and pens of their own choice imprinted with their corporate logo and the meeting logo for insertion in delegate bag. A sample must be provided to the ACTRIMS Secretariat for approval prior to production. The ACTRIMS Secretariat will provide the appropriate meeting artwork.

$5,000

Delegate Bag Insert Invitations for satellite symposia or promotional leaflets may be inserted into the meeting bags. A sample must be provided to the ACTRIMS Secretariat for approval prior to production.

$5,000

16

Advertisement Space Advertising opportunities will be announced as they become available and may include ads in the Program At A Glance/Exhibitor Guide or web ads. Due to accreditation requirements for the 2014 Joint ACTRIMS‐ECTRIMS Meeting, advertisements are not allowed in the print/electronic Final Program.

Exhibit Space

Premium – 40’ x 40’ $80,000

Special – 10’ x 20’ $10,000

General – 10’ x 10’ $5,000

Exhibit space will be assigned according to support level and availability. A limited amount of exhibit space is available on a complimentary basis to non‐profit organizations with a focus on MS and will be assigned pending availability.

Assignment & Special Requests Satellite symposia, exhibit booths, and hospitality suites will be located within the convention center. Assignment of space/rooms, dates and times will be made pending support commitment and space availability. Proposals for additional support items will be considered at the discretion of the Steering Committee.

17

PARTIII:Forms

18

SUPPORTAGREEMENTAgreementFormA signed support agreement form is required from each industry supporter. Assignments for satellite symposia, exhibit

hall space, etc., cannot be processed until the support agreement and payment in full is received. It is in the interest of

all industry supporters to submit their agreements and support funds as soon as possible.

Supporters are required to distribute this document to all third‐party vendors acting on behalf of the supporter and to

all individuals staffing the exhibit booth.

PaymentbycheckChecks should be made payable and sent as follows:

ACTRIMS

Attn: Brittany Olson

22 North Carroll Street, Suite 300

Madison, Wisconsin 53703 USA

ACTRIMS USA tax ID number is 26‐4496795.

PaymentbyWireTransferAlternatively, funds may be wired to the following account:

BMO Harris Bank

770 North Water Street

Milwaukee, Wisconsin 53202 USA

Swift Code: HATRUS44 ABA: 071025661 Account Beneficiary Name: ACTRIMS Account Number: 4812353238 Account Beneficiary Address: 22 North Carroll Street, Suite 300, Madison, Wisconsin 53703 USA If you transmit funds by wire, please send an email to [email protected] with the following information:

“WIRE TRANSFER ALERT – 2014 ACTRIMS‐ECTRIMS” in the subject line

Your name and phone number including country code

Name of supporting company

Bank name

Bank city and country

Amount transferred

Date of wire transfer

CancellationPolicyAll notices of cancellation must be forwarded in writing to the Steering Committee by August 1, 2014. Refunds, if any,

will be determined by the Steering Committee and will be based upon reconciliation of expenses of the meeting.

19

SUPPORTAGREEMENTFORMAll prices are in US dollars. Support requests are due February 28, 2014. SupportPackagesIf selecting a support package, please complete the satellite symposium and exhibit sections, as applicable, below. Platinum level $350,000 Silver level $225,000 Gold level $300,000 Bronze level $150,000

SatelliteSymposiaPlease indicate your first and second choice satellite symposium date and time. Premium Satellite Symposia $125,000 Special Satellite Symposia $100,000

o Wednesday, September 10, 5:30 – 6:30 pm o Wednesday, September 10, 6:45 – 7:45 pm o Thursday, September 11, 12:30 – 1:30 pm o Thursday, September 11, 7:15 – 8:15 am o Friday, September 12, 12:00 – 1:00 pm o Thursday, September 11, 6:00 – 7:00 pm

o Thursday, September 11, 7:15 – 8:15 pm o Friday, September 12, 7:00 – 8:00 am

FIRST CHOICE: ____________________________ o Friday, September 12, 5:15 – 6:15 pm SECOND CHOICE: __________________________ o Friday, September 12, 6:30 – 7:30 pm o Saturday, September 13, 7:15 – 8:15 am AdditionalSupportOpportunities Mobile App* $75,000 Shuttle Bus Signage $25,000 Conference Abstracts and Posters

on USB Drive* $60,000 Water Bottle* $20,000

Internet Stations $50,000 Travel Grants to Physicians‐in‐Training* (40 at $500 each)

$20,000

Program Terminals* $50,000 Lanyards* $10,000 Delegate Bag* $50,000 E‐poster Stations* $10,000 Exhibit Hall Opening Luncheon* TBD Coffee Break(s)*

$10,000/break OR $75,000 for the wk

Networking Event $50,000 Pads and Pens* $5,000 Airport Welcome Desk and Signage $40,000 Delegate Bag Insert $5,000 ExhibitSpace Premium ‐ 40’ x 40’ $80,000 General – 10’ x 10’ $5,000 Special ‐ 10’ x 20’ $10,000 Non‐profit complimentary PhRma&AdvaMedRegulationsIndustry supporters are responsible to meet any local, state, or national regulations in the United States and

Massachusetts regarding marketing, promotional, and educational materials concerning pharmaceuticals or medical

devices. Please consult with your legal department. We expect 1,000+ North American participants and 4,000+ attendees

from other locations worldwide.

Continued on the following page.

20

SUPPORTAGREEMENTFORM(continued)Please provide the corporate following information:

Company description (125 word limit)

Acronym description(s) (if applicable)

We agree to abide by the rules and regulations included in this prospectus.

Company

Street Address

City State

Postal Code Country

Main Contact Email

Title Phone

Date Mobile

Signature

Please return this form to: ACTRIMS | 22 North Carroll Street, Suite 300 | Madison, WI 53703 | P 608.310.8960 | F 608.251.5941 | [email protected]

21

LETTEROFAGREEMENTFORCOMMERCIALSUPPORTOFCONTINUINGMEDICALEDUCATIONOverviewThis agreement sets forth the terms and conditions of the receipt of commercial support in the form of an educational

grant relating to continuing medical education (CME) activities provided by The Consortium of MS Centers (“CMSC”) and

The Americas Committee for Treatment and Research in Multiple Sclerosis (ACTRIMS), in accordance with the Essential

Areas, Criteria for Accreditation and policies of the Accreditation Council for Continuing Medical Education (ACCME),

including the ACCME Standards for Commercial Support. Commercial Support is defined as financial, or in‐kind,

contributions given by a commercial interest1, which is used to pay all or part of the costs of a CME activity.

PartiestotheAgreementThis agreement is made by and between the CMSC (hereinafter referred to as “provider”), ACTRIMS (hereinafter

referred to as the “joint sponsor”) and hereinafter referred to as “grantor”) for the purpose of providing funding to support a CME activity in the form of an educational grant. IdentityoftheEducationalActivityforwhichtheGrantisApplicableBoth the Provider and Grantor agree that the educational grant awarded is to support the 2014 Joint ACTRIMS‐ECTRIMS

Meeting. The educational activity will take place in Boston, MA from September 10‐13, 2014.

AmountofEducationalGrant

The amount of the educational grant provided to Provider by Grantor is USD $ . The grant will be paid to the

Joint Sponsor (ACTRIMS) as the agent for CMSC ( ). If requested by Grantor,

it is agreed by the parties that any unused funds from this grant will be returned to Grantor with a reconciled budget

detailing the disposition of funds.

TermsandConditionsoftheAcceptanceoftheGrantIndependence The Provider and Joint Sponsor have full and complete control over the planning and execution of this CME activity. It is

agreed that the Provider will not seek advice on content, potential teachers, educational design, or methods of

evaluation; nor will the Grantor require or offer such information in any way, including medical or technical review of

the content or treatment recommendations contained in the activity.

AppropriateUseofCommercialSupportThe Provider will make all decisions regarding the disposition and disbursement of grant funds in collaboration with Joint

Sponsor. Furthermore, the Grantor agrees not to provide any other funds to planners or faculty involved in the CME

activity. All honoraria provided to planners and faculty will conform to the Provider’s Policy on Honoraria and will be

dispersed to those persons directly by the Provider and Joint Sponsor.

1The ACCME defines a Commercial Interest as any entity producing, marketing, re‐selling, or distributing health care goods or services consumed by, or used on, patients.

Name of Commercial Supporter

Amount

Specifications of receipt of in‐kind equipment or funds

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CommercialPromotionProduct‐promotion material or product‐specific advertisement of any type is prohibited in or during the CME activity.

The juxtaposition of editorial and advertising material on the same products or subjects is not allowed. Live or enduring

promotional activities must be kept separate from the CME activity. Promotional materials cannot be displayed or

distributed in the education space immediately before, during or after a CME activity. Representatives of the Grantor

may not engage in sales or promotional activities while in the space or place of the CME activity.

DisclosureThe Provider will ensure that the source of support from the Grantor, either direct or “in‐kind,” is made transparent to

learners, in program brochures, syllabi, and other program materials, and at the time of the activity. This disclosure will

not include the use of a trade name or a product‐group message. The acknowledgment of commercial support may

include corporate logos and slogans, if they are not product promotional in nature. In addition, Provider will provide

additional disclosure to learners of financial relationships of its planners, faculty, reviewers, or any staff that is involved

in the content of the CME activity that may constitute a conflict of interest. Such information will be made transparent

to learners in course materials and be positioned such that this information is read and understood prior to the start of

the activity.

InformationonthePartiestotheAgreementFortheProviderTax ID Number

Contact Name Phone

Email Fax

FortheGrantorContact Name Phone

Email Fax

FortheJointSponsorContact Phone

Email Fax

AgreedtobyAuthorizedRepresentativesGrantor

Signature Title

Typed Name Date

Provider

Signature Title

Typed Name Date

JointSponsorSignature Title

Typed Name Date


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EXHIBITIONAGREEMENTFORMThis form does not constitute a contract. It is meant to inform the organizer of preliminary exhibition design. Opus 3 inc, as the official exhibit organizer, will assign the exhibition services. The size of the exhibit space may vary slightly upon assignment and will be confirmed by the exhibitor in writing. ExhibitionRequirements

We request the following exhibit space requirements

o __________________ square feet

o At $50 USD per square foot

The deadline for exhibition requests is February 28, 2014.

We agree to abide by the rules and regulations indicated in this support prospectus.

Company

Street Address

City State

Postal Code Country

Main Contact Website

Title Phone

Email Mobile

Date

Signature

Please provide the corporate following information:

Company description (125 word limit)

Acronym description(s) (if applicable)


MSBoston Support Prospectus

Documents

Transcript of MSBoston Support Prospectus