MS Office & Windows Shortkeyz

8/23/2019 MS Office & Windows Shortkeyz

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SHORT KEYSMS Word shortcut keys:

Action Keyboard shortcutApplication window-maximize Alt-F10

Application window-previous Alt-Shift-F6

Application window-restore Alt-F5

AutoFormat Ctrl-Alt-K

AutoText-create Alt-F3

AutoText-insert entry Ctrl-Alt-V

AutoText-insert entry F3

Bold Ctrl-B

Bookmarks Ctrl-Shift-F5

Break-column Ctrl-Shift-Enter

Break-page Ctrl-Enter

Browse a document Ctrl-Alt-Home

Browse next/previous item Ctrl-PgDn/PgUp

Capitalize word shift+f3

Case-All Caps Ctrl-Shift-A

Close Ctrl-F4

Close Ctrl-W

Copy Ctrl + C

Copy formatting Ctrl-Shift-C

Create a nonbreaking hyphen CTRL+HYPHEN

Create a nonbreaking space CTRL+SHIFT+SPACEBAR

Customize a menu Ctrl-Alt =

Customize a shortcut Ctrl-Alt-Num +

Cut Ctrl-X

Date Field Alt-Shift-D

Decrease font size CTRL+SHIFT+or Increase font size

Indent-decrease Ctrl-Shift-M

Indent-increase Ctrl-M

Ctrl-Alt-M Insert Comment

Insert List Num field Ctrl-Alt-L

Italics Ctrl-I

Justify-Centre Ctrl-E

Justify-Full Ctrl-J

Justify-Left Ctrl-L

Justify-Right Ctrl-R

Line-spacing Ctrl-1

Line-spacing 1.5 Ctrl-5

Line-spacing 2 Ctrl-2

List Bullet Style Ctrl-Shift-L

Macros-edit Alt-F8

Macros-view VBA code Alt-F11

Mark-Index entry Alt-Shift-XMark-TOA citation Alt-Shift-I

Mark-TOC entry entry Alt-Shift-O

Maximize window Ctrl-F10

Menu Bar F10

Merge-data edit Alt-Shift-E

Merge-field insert Alt-Shift-F

Merge-preview Alt-Shift-K

Merge-to document Alt-Shift-N

Merge-to printer Alt-Shift-M

Microsoft Script Editor Alt-Shift-F11

Microsoft System Info Ctrl-Alt-F1

Move betweenmaster/subdocument

Ctrl-\

Newline within paragraph Shift-Enter

Next window Ctrl-F6

Nonprinting characters Ctrl-Shift-8

Normal Style Ctrl-Shift-N Ctrl-Shift-N

Open a document Ctrl-O


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OpenCtrl + O Opens a saveddocument

Outlining-collapse Alt-Shift-Num -

Outlining-expand Alt-Shift =

Outlining-expand Alt-Shift-Num +Outlining-move Alt-Shift-Up/Down

Outlining-promote/demote Alt-Shift-Left/Right

Outlining-Show 1st line Alt-Shift-L

Outlining-Show All Headings Alt-Shift-A

Outlining-Show Heading 1 Alt-Shift-1









Page number field Alt-Shift-P

Pane-Close Alt-Shift-C

Paragraph Space Above(add/delete 12 pt.)Ctrl-0

Ctrl-0 (zero)

Paste Ctrl-V

Print Ctrl-P

Print Preview Ctrl-Alt-I

Redo the last action CTRL+Y

Remove Character formats Ctrl-Shift-Z

Remove menu item Ctrl-Alt -

Remove Paragraph formats Ctrl-Q

Remove paragraph or characterformatting

CTRL+SPACEBAR

Repeat the last command Ctrl-Y

Repeat Find Ctrl-Alt-Y

Repeat Find Shift-F4 Repeat Find Shift-F4

Replace Ctrl-H

Revision Marks on/off Ctrl-Shift-E

Save As F12

Save Ctrl-S

Select All Ctrl-A

Selection extended F8Selection reduced Shift-F8


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Shortcut Menu Shift-F10

Small Caps Ctrl-Shift-K

Soft hyphen - Ctrl -

Spelling and Grammar check F7

Spell-It-display next misspelling Alt-F7

Spike-cut to Ctrl-F3

Spike-paste Ctrl-Shift-F3

Split a window Ctrl-Alt-S

Style box Ctrl-Shift-S

Subscript Ctrl =

Symbol Font Ctrl-Shift-Q

Table-remove border lines Ctrl-Alt-U

Table-to column bottom Alt-PgDn

Table-to column top Alt-PgUp

Table-to row beginning Alt-Home

Table-to row end Alt-End

Thesaurus Shift-F7

Time Field Alt-Shift-T

To bottom/top of screen Ctrl-Alt-PgDn/PgUp

Type (c) Ctrl-Alt-C

Type (r) Ctrl-Alt-R

Type (tm) Ctrl-Alt-Tunderline CTRL+U

Underline-double Ctrl-Shift-D

Underline-word Ctrl-Shift-W

Undo Ctrl-Z

View-Normal Ctrl-Alt-N

View-Outline Ctrl-Alt-O

View-Page Ctrl-Alt-P

Window pane-next F6

Window pane-previous Shift-F6


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MS Power Point shortcut keys:

ActionPowerPoint

shortcut

Bold Ctrl-BClose Ctrl-W

Close Ctrl-F4

Copy Ctrl-C

Find Ctrl-F

Italics Ctrl-I

Menu bar F10

New slide Ctrl-N

Next window Ctrl-F6

Open Ctrl-O

Paste Ctrl-V

Print Ctrl-P

Repeat Find Shift-F4

Repeat/Redo Ctrl-Y

Replace Ctrl-H

Save Ctrl-S

Slide Show: Begin F5

Slide Show: Black screen show/hide B

Slide Show: End Esc

Slide Show: Erase annotations E

Slide Show: Go to next hidden slide H

Slide Show: Hide pointer and buttonalways

Ctrl-L

Slide Show: Hide pointer and buttontemporarily

Ctrl-H

Slide Show: Mouse pointer to arrow Ctrl-A

Slide Show: Mouse pointer to pen Ctrl-P

Slide Show: Next slide N

Slide Show: Previous slide P

Slide Show: Set new timings whilerehearsing

T

Slide Show: Stop/restart automaticslide show

S

Slide Show: Use mouse-click toadvance (rehearsing)

M

Slide Show: Use original timings O

Slide Show: White screen show/hide W


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Spelling and Grammar check F7

Switch to the next presentationwindow

Ctrl-F6

Switch to the next tab in a dialog boxCtrl-Tab / Ctrl-PageDown

Switch to the previous presentationwindow

Ctrl-Shift-F6

Switch to the previous tab in a dialogbox

Ctrl-Shift-Tab / Ctrl-Page Up

Turn character formatting on or of Num /

Underline Ctrl-U

Undo Ctrl-Z

MS Excel shortcut keys:

Action Excel shortcut

Alternates between displaying cell valuesand displaying formulas in the worksheet.

CTRL+`

Alternates between hiding objects,displaying objects, and displayingplaceholders for objects.

CTRL+6

Applies or removes bold formatting CTRL+2

Applies or removes bold formatting CTRL+BApplies or removes italic formatting CTRL+3

Applies or removes italic formatting CTRL+I

Applies or removes underlining CTRL+4

Applies or removes underlining CTRL+V

Applies the Currency format with twodecimal places

CTRL+$

Applies the Date format with the day,month, and year

CTRL+#

Applies the Exponential number formatwith two decimal places CTRL+^

Applies the General number format CTRL+~

Applies the Number format with twodecimal places, thousands separator, andminus sign (-) for negative values

CTRL+!

Applies the outline border to the selectedcells

CTRL+&

Applies the Percentage format with nodecimal places

CTRL+%

Applies the Time format with the hourand minute, and AM or PM CTRL+@


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Calculates all worksheets in all openworkbooks, regardless of whether theyhave changed since the last calculation

CTRL+ALT+F9

Calculates all worksheets in all openworkbooks

F9

Calculates the active worksheet SHIFT+F9

Closes and reopens the current task pane CTRL+F1

Closes the selected workbook window CTRL+F4

Closes the selected workbook window CTRL+X

Copies the selected cells CTRL+C

Copies the value from the cell above theactive cell into the cell or the FormulaBar"

CTRL+"

Creates a chart of the data in the current

rangeALT+F1

Creates a chart of the data in the currentrange

F11

Cuts the selected cells CTRL+Y

Displays or hides the outline symbols CTRL+8

Displays or hides the Standard toolbar CTRL+7

Displays the Create List dialog box.CTRL+N Creates a new, blank file

CTRL+L

Displays the Delete dialog box to deletethe selected cells

CTRL+-

Displays the Find and Replace dialog box CTRL+H

Displays the Format Cells dialog box CTRL+1

Displays the Go To dialog box CTRL+G

Displays the Go To dialog box F5

Displays the Help task pane F1

Displays the Insert dialog box to insertblank cells

CTRL++

Displays the Insert Function dialog box SHIFT+F3

Displays the Macro dialog box to run,edit, or delete a macro ALT+F8

Displays the Microsoft Office Clipboard CTRL+C

Displays the Open dialog box to open orfind a file

CTRL+O

Displays the Print dialog box CTRL+R

Displays the Save As dialog box F12

Displays the shortcut menu for a selecteditem

SHIFT+F10

Displays the Spelling dialog box to check

spelling in the active worksheet orselected range

F7


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Edits a cell comment SHIFT+F2

Enters the current date CTRL+;

Enters the current time CTRL+:

Hides the selected columns CTRL+0

Hides the selected rows CTRL+9

Including cells not marked as needing tobe calculated

CTRL+F9

Inserts a new worksheet ALT+SHIFT+F1

Inserts a new worksheet SHIFT+F11

Maximizes or restores the selectedworkbook window

CTRL+F10

Minimizes a workbook window to an icon F10

Pastes a defined name into a formula F3

Removes the outline border from theselected cells

CTRL+_

Repeats the last command or action, ifpossible

CTRL+Z

Repeats the last command or action, ifpossible

F4

Restores the window size of the selectedworkbook window

CTRL+F5

Saves the active file with its current filename and location

CTRL+S

Selects all cells that contain comments CTRL+SHIFT+O

Selects the current region CTRL+A

Selects the entire worksheetCTRL+A CTRL+A(two times)

Undo command CTRL+U

Unhide any hidden columns within theselection

CTRL+

MS Windows shortcut keys:

ActionKeyboard

shortcut

Brings the desktop to the top of allother windows

WINKEY + D

Cycle through open programs throughthe taskbar

WINKEY + Tab

Display the Microsoft Windows help WINKEY + F1

Display the search for computers

window WINKEY + CTRL + FDisplay the Windows Search / Find WINKEY + F


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feature

Lock the computer (Windows XP) WINKEY + L

Undo the minimize done by WINKEY +M and WINKEY + D

WINKEY + SHIFT +M

Minimizes all windows WINKEY + MOpen Microsoft Explorer WINKEY + E

Open the run window WINKEY + R

Open the system properties windowWINKEY + Pause /Break key

Open Utility Manager WINKEY + U

MS Windows XP shortcut keys:

ALT+- (ALT+hyphen) Displays the Multiple Document Interface (MDI) childwindow's System menuALT+ENTER View properties for the selected itemALT+ESC Cycle through items in the order they were openedALT+F4 Close the active item, or quit the active programALT+SPACEBAR Display the System menu for the active windowALT+TAB Switch between open itemsALT+ Underlined letter Display the corresponding menuBACKSPACE View the folder one level up in My Computer or Windows ExplorerCTRL+A Select allCTRL+B Bold

CTRL+C CopyCTRL+I ItalicsCTRL+O Open an itemCTRL+U UnderlineCTRL+V PasteCTRL+X CutCTRL+Z UndoCTRL+F4 Close the active documentCTRL while dragging Copy selected itemCTRL+SHIFT while dragging Create shortcut to selected itemCTRL+RIGHT ARROW Move the insertion point to the beginning of the next word

CTRL+LEFT ARROW Move the insertion point to the beginning of the previouswordCTRL+DOWN ARROW Move the insertion point to the beginning of the nextparagraphCTRL+UP ARROW Move the insertion point to the beginning of the previousparagraphSHIFT+DELETE Delete selected item permanently without placing the item in theRecycle BinESC Cancel the current taskF1 Displays HelpF2 Rename selected item

F3 Search for a file or folderF4 Display the Address bar list in My Computer or Windows Explorer


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F5 Refresh the active windowF6 Cycle through screen elements in a window or on the desktopF10 Activate the menu bar in the active programSHIFT+F10 Display the shortcut menu for the selected itemCTRL+ESC Display the Start menu

SHIFT+CTRL+ESC Launches Task ManagerSHIFT when you insert a CD Prevent the CD from automatically playingWIN Display or hide the Start menuWIN+BREAK Display the System Properties dialog boxWIN+D Minimizes all Windows and shows the DesktopWIN+E Open Windows ExplorerWIN+F Search for a file or folderWIN+F+CTRL Search for computersWIN+L Locks the desktopWIN+M Minimize or restore all windowsWIN+R Open the Run dialog box

WIN+TAB Switch between open items

Windows Explorer shortcut keys:

ALT+SPACEBAR - Display the current windows system menuSHIFT+F10 - Display the item's context menuCTRL+ESC - Display the Start menuALT+TAB - Switch to the window you last used

ALT+F4 - Close the current window or quitCTRL+A - Select all itemsCTRL+X - Cut selected item(s)CTRL+C - Copy selected item(s)CTRL+V - Paste item(s)CTRL+Z - Undo last actionCTRL+(+) - Automatically resize the columns in the right hand paneTAB - Move forward through optionsALT+RIGHT ARROW - Move forward to a previous viewALT+LEFT ARROW - Move backward to a previous viewSHIFT+DELETE - Delete an item immediately

BACKSPACE - View the folder one level upALT+ENTER - View an items propertiesF10 - Activate the menu bar in programsF6 - Switch between left and right panesF5 - Refresh window contentsF3 - Display Find applicationF2 - Rename selected item


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Internet Explorer shortcut keys:

CTRL+A - Select all items on the current pageCTRL+D - Add the current page to your Favourites

CTRL+E - Open the Search barCTRL+F - Find on this pageCTRL+H - Open the History barCTRL+I - Open the Favourites barCTRL+N - Open a new windowCTRL+O - Go to a new locationCTRL+P - Print the current page or active frameCTRL+S - Save the current pageCTRL+W - Close current browser windowCTRL+ENTER - Adds the http://www. (url) .comSHIFT+CLICK - Open link in new window

BACKSPACE - Go to the previous pageALT+HOME - Go to your Home pageHOME - Move to the beginning of a documentTAB - Move forward through items on a pageEND - Move to the end of a documentESC - Stop downloading a pageF11 - Toggle full-screen viewF5 - Refresh the current pageF4 - Display list of typed addressesF6 - Change Address bar and page focusALT+RIGHT ARROW - Go to the next page

SHIFT+CTRL+TAB - Move back between framesSHIFT+F10 - Display a shortcut menu for a linkSHIFT+TAB - Move back through the items on a pageCTRL+TAB - Move forward between framesCTRL+C - Copy selected items to the clipboardCTRL+V - Insert contents of the clipboardENTER - Activate a selected linkHOME - Move to the beginning of a documentEND - Move to the end of a documentF1 - Display Internet Explorer Help

MS Office & Windows Shortkeyz

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